HomeMy Public PortalAbout2021-17 Approving the purchase of eight vehicles from Alan Jay Automotive ManagementRESOLUTION NO. 2O2I-I7
A CAPITAL PROJECT AUTHORIZING RESOLUTION OF
THE VILLAGE COUNCIL OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF
EIGHT VEHICLES FROM ALAN JAY AUTOMOTIVE
MANAGEMENT, INC. IN AN AMOT]NT NOT TO EXCEED
$300,000; PROVIDING FOR AUTHORIZATION;
DECLARING CERTAIN VEHICLES AS SURPLUS
PROPERTY; AUTHORIZING THE SALE OR DISPOSITION
OF SURPLUS PROPERTY; PROVIDING FOR
IMPLEMENTATION; AND PROVIDING FOR AN
EF'F'ECTIVE DATE
WHEREAS' the Village of Key Biscayne ("Village") is in need of eight new vehicles to
facilitate the provision of the Village's day-to-day operations and replace existing vehicles that
have reached the end of their useful lifecycle; and
WHEREAS, specifically, the Village desires to purchase two Ford Explorers and four
Ford Interceptors for the Police Department; one Ford Explorer for the Fire Department; and one
Ford Transit Connect for the Finance and Administrative Services Department (collectively, the
"Vehicles"); and
WHEREAS, the type of purchase contemplated by the Village has been competitively bid
by Sourcewell, a service cooperative created by the Minnesota legislature as a local unit of
govemment, which has entered into Sourcewell Contract No. 120716-NAF ("Sourcewell
Contract") with Alan Jay Automotive Management, Inc. dlblaAlan Jay Fleet Sales, as an approved
associate dealer of National Auto Fleet Group, (the "Vendor"); and
WHEREAS, in accordance with Section 2-86 of the Village's Code of Ordinances, the
Village Council seeks to authorize the Village Manager to purchase the Vehicles from the Vendor
consistent with the Sourcewell Contract and the Vendor's quotes, attached hereto as composite
Exhibit "A" (the "Quotes"), as the pricing offered pursuant to the Sourcewell Contract is in the
Village's best interest; and
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WHEREAS' the Village Council declares the vehicles listed on Exhibit "B" attached
hereto (the "Surplus Vehicles") as surplus property as the Surplus Vehicles have become obsolete,
have outlived their usefulness, have become inadequate for the public purposes for which they
were intended, or are no longer needed for public purposes in light of the purchases authorized by
this Resolution, and authorizes the Village Manager to sell or otherwise dispose of the Surplus
Vehicles; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and
welfare of the citizens of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COTJNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. Recitals. That each of the above-stated recitals are hereby adopted,
confirmed, and incorporated herein.
Section 2. Approval of Purchases. The Village Council hereby approves the purchase
of the Vehicles from the Vendor.
Section 3. Authorization for Purchase of Vehicles. The Village Council hereby
authorizes the Village Manager to make the Vehicle purchase consistent with the terms and
conditions of the Sourcewell Contract and the Quotes attached hereto as composite Exhibit "A,"
in an amount not to exceed $300,000.00.
Section 4. Declaration of Surplus Propertv. That the Surplus Vehicles have become
obsolete, have outlived theirusefulness, have become inadequate for the public purposes for which
they were intended, or are no longer needed for public purposes. Accordingly, the Village Council
declares the Surplus Vehicles listed on Exhibit "B" attached hereto to be surplus personal property
of the Village.
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Section 5. Authorizine Sale or Disnosition of Surnlu,s Propertv. That the Village
Manager is hereby authorized to sell or dispose of the Surplus Vehicles by public auction or other
procedure determined by the Village Manager to be in the best interests of the Village. fuiy surplus
property items acquired by the Village pursuant to governmental grant progftrms shall only be
disposed of in accordance with procedures and criteria applicable to such grant programs.
Section 6. Implementation. The Village Council hereby authorizes the Village
Manager to execute any purchase order or required documentation for the purchases described in
this Resolution, subject to approval by the Village Attomey as to form and legality, and to take
any action which is reasonably necessary to implement the purpose of this Resolution.
Section 7. -Effgq$ve
Date. That this Resolution shall be effective immediately upon
adoption.
PASSED and ADOPTED this 9th day of Merch 202t.
ATTEST:MICHAEL W. DAVEY , MAYOR
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VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL
B,
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WEISS SEROTA }IELFMAN COLE & BIERMAN, P.L.
VILLAGE ATTORMY
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