HomeMy Public PortalAbout04.02.2024 City Council Meeting Packet Posted 03/29/2024 Page 1 of 1
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, April 2, 2024
7:00 P.M.
Medina City Hall
2052 County Road 24
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the March 19, 2024, Regular City Council Meeting
V. CONSENT AGENDA
A. Approve Fireworks Display Contract with PC Pyrotechnics Inc. for Medina Celebration Day 2024
B. Approve Ordnance Adopting an Amended Fee Schedule for Clean-Up Day 2024
C. Approve Resolution Authorizing Publication of Ordinance Adopting an Amended Fee Schedule by Title
and Summary
D. Approve Ball Field Rental Agreement with Orono Baseball Association for Maple Park
E. Approve Ball Field Rental Agreement with Orono Baseball Association for Morningside Park
F. Approve Tennis Court Rental Agreement with Carrie Agre
G. Approve Portable Sanitation Services Agreement with Wruck Sewer and Portable Rental
H. Adopt Resolution Accepting Donation from Hamel Athletic Club
I. Approve Irrigation Installation Expansion Services Agreement with Sam’s Landscape Outdoor Solutions
J. Adopt Resolution Accepting Tamarack Drive Street and Storm Sewer Improvements Adjacent to
Meadowview Commons 2nd Addition
K. Approve Temporary Staffing
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. PRESENTATION
A. Resolution Recognizing Public Works Director Steve Scherer for 30 Years of Service
B. West Suburban Fire District Annual Report
C. Hennepin County Commissioner Kevin Anderson
VIII. NEW BUSINESS
A. Wild Meadows North and South Mill & Overlay Projects
1. Resolution to Receive the Wild Meadows North Feasibility Report, Call for Public Hearings on
the Street Improvement Project, and Levy Special Assessments for Same
2. Resolution to Receive the Wild Meadows South Feasibility Report, Call for Public Hearings on
the Street Improvement Project, and Levy Special Assessments for Same
IX. CITY ADMINISTRATOR REPORT
A. Special Assessment Policy Update
X. MAYOR & CITY COUNCIL REPORTS
XI. APPROVAL TO PAY BILLS
XII. CLOSED SESSION: Consideration of Land Acquisition at PID 0311823220004 Pursuant to Minn. Stat. Sec.
13D.05, Subd. 3(c)
XIII. ADJOURN
Meeting Rules of Conduct to Address
the City Council:
• Fill out & turn in comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3 minutes
(period may be reduced by
Council)
1
MEMORANDUM
TO: Medina Mayor and City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: March 28, 2024
DATE OF MEETING: April 2, 2024
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Approve Fireworks Display Contract Agreement with PC Pyrotechnics Inc. – Attached is
the fireworks agreement for Celebration Day on September 21, 2024. Staff recommends
approval.
See attached agreement.
B. Approve Ordnance Adopting an Amended Fee Schedule for Clean-Up Day – Staff
drafted the attached amended fee schedule to reflect updated prices for the April 27th
Clean-Up Day event. Staff recommends approval.
See attached ordinance.
C. Approve Resolution Authorizing Publication of Ordinance Adopting an Amended Fee
Schedule by Title and Summary – Attached is a resolution for summary publication of
the amended fee schedule ordinance. Staff recommends approval.
See attached resolution.
D. Approve Ball Field Rental Agreement with Orono Baseball Association for Maple Park –
Orono Baseball Association has requested to enter into an agreement for use of Maple
Park for their youth baseball program. Staff recommends approval.
See attached agreement.
E. Approve Ball Field Rental Agreement with Orono Baseball Association for Morningside
Park – Orono Baseball Association has requested to enter into an agreement to continue
use of Medina Morningside Park for their youth baseball program. Staff recommends
approval.
See attached agreement.
F. Approve Tennis Court Rental Agreement with Carrie Agre – Agre Tennis has been
providing summer tennis camps in Hamel Legion Park since 2009. Attached is the court
rental agreement for this summer. Staff recommends approval.
See attached agreement.
2
G. Approve Portable Sanitation Services Agreement with Wruck Sewer and Portable Rental
– Public Works solicited quotes for the 2024-2026 portable sanitation services contract
period. Two proposals were received. Wruck Sewer and Portable Rental provided the
lowest quote. Staff recommends approval.
See attached memo and agreement.
H. Resolution Accepting Donation from Hamel Athletic Club – Hamel Athletic Club will
donate $27,950.00 for the irrigation expansion in the outfield at Paul Fortin Field at
Hamel Legion Park. Staff recommends approval.
See attached resolution.
I. Approve Irrigation Installation Expansion Services Agreement with Sam’s Lawn
Landscaping & Property Maintenance – Public Works solicited quotes for the irrigation
expansion in the outfield at Paul Fortin Field. Three proposals were received, and Sam’s
Landscape Outdoor Solutions provided the lowest quote. Staff recommends approval.
See attached agreement.
J. Adopt Resolution Accepting Tamarack Drive Street and Storm Sewer Improvements
Adjacent to Meadowview Commons 2nd Addition – Staff recommends accepting the
street and sewer improvements.
See attached resolution.
K. Approve Temporary Staffing – Due to a long-term staff absence, there is a need for
temporary clerical help. The part-time office assistant will work between 18-24
hours/week at an hourly rate estimated to be between $32-$37/hour (employee and
agency fee). Staff recommends approval.
See attached memo.
VII. PRESENTATION
A. Recognize Public Works Director Steve Scherer for 30 Years of Service – Public Works
Director Scherer has contributed greatly during his 30 years of service to the City of
Medina. Mayor Martin will read the resolution and honor Steve for his 30 years of
service.
See attached resolution.
B. West Suburban Fire District Annual Report – Chief Leuer from West Suburban FD will
provide their annual report at the meeting.
No attachments.
3
C. Hennepin County Commissioner Kevin Anderson – Commissioner Kevin Anderson has
requested time on the agenda to provide an update to the City Council and discuss
Hennepin County projects that impact Medina.
No attachments.
VIII. NEW BUSINESS
A. Wild Meadows North and South Mill & Overlay Projects – The 2024 CIP for street
improvements includes mill and overlay projects for the Wild Meadows area. The
projects fall under our assessment policy as residential streets assessed at a rate of 50% of
the total cost. Public Works Director Scherer will manage the project in-house. The area
was split into two projects for equity reasons: the South having more density than the
North, therefore less pavement per unit. Staff is requesting City Council review and
requests the following actions.
Staff Recommendation:
1. Adopt resolution to receive the Wild Meadows North Feasibility Report, call for
public hearings on the street improvement project, and levy special assessments for
same.
2. Adopt resolution to receive the Wild Meadows South Feasibility Report, call for
public hearings on the street improvement project, and levy special assessments for
same.
IX. CITY ADMINISTRATOR REPORT
A. Special Assessment Policy Update – Planning Director Finke drafted the following
language for inclusion in Procedure 97.60 (Special Assessment Procedures) in the Policy,
Procedures and Program Manual. The proposed revision has been reviewed by relevant
staff, including the city attorney. Amendments to procedures are approved by the City
Administrator, but staff wanted to provide the information in the Council packet and to
the City Council for informational purposes.
XI. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, order check numbers 055510-
055540 for $43,494.02, EFT 007233E-007250E for $142,403.03, payroll EFT 0513462-
0513491 for $69,539.74, payroll manual check 020448 for $9,865.33.
XII. CLOSED SESSION: Consideration of Land Acquisition at PID 0311823220004
Pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(c).
Medina City Council Meeting Minutes
March 19, 2024
1
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 19, 2024 3
4
The City Council of Medina, Minnesota met in regular session on March 19, 2024 at 7:00 5
p.m. in the City Hall Chambers. Councilmember Albers presided. 6
7
I. ROLL CALL 8
9
Members present: Albers, Cavanaugh, DesLauriers, Martin (virtual attendance due to 10
travel), and Reid. 11
12
Members absent: None. 13
14
Also present: City Administrator Scott Johnson, Attorney Dave Anderson, City 15
Engineer Jim Stremel, Planning Director Dusty Finke, Public Works Director Steve 16
Scherer, and Chief of Police Jason Nelson. 17
18
II. MOTION TO DELEGATE DUTIES TO PRESIDE OVER THE MEETING TO 19
COUNCILMEMBER ALBERS (7:00 p.m.) 20
Moved by DesLauriers, seconded by Reid, to delegate duties to preside over the 21
meeting to Councilmember Albers. 22
23
A roll call vote was performed: 24
25
Martin aye 26
Cavanaugh aye 27
Reid aye 28
DesLauriers aye 29
Albers aye 30
31
Motion passed unanimously. 32
33
III. PLEDGE OF ALLEGIANCE (7:00 p.m.) 34
35
IV. ADDITIONS TO THE AGENDA (7:01 p.m.) 36
The agenda was approved as presented. 37
38
V. APPROVAL OF MINUTES (7:01 p.m.) 39
40
A. Approval of the March 6, 2024 Regular City Council Meeting Minutes 41
Moved by Albers, seconded by Reid, to approve the March 6, 2024 regular City Council 42
meeting minutes as presented. 43
44
A roll call vote was performed: 45
46
Martin aye 47
Cavanaugh aye 48
Reid aye 49
DesLauriers aye 50
Albers aye 51
Medina City Council Meeting Minutes
March 19, 2024
2
1
Motion passed unanimously. 2
3
VI. CONSENT AGENDA (7:02 p.m.) 4
5
A. Approve Weed Control Services Agreement with Jenco Property 6
Maintenance 7
B. Accept Uptown Hamel Market Analysis and Redevelopment Feasibility 8
Study 2024 9
C. Approve Purchase and Installation of Lakeshore Severe Weather Siren 10
from Ready Watt Electric 11
D. Approve Grounds Service Agreement with the Hamel Athletic Club for the 12
2024 Baseball Season 13
E. Approve Concession Services Agreement with the Hamel Athletic Club for 14
the 2024 Baseball Season 15
F. Approve Resolution Accepting Public Street and Storm Sewer 16
Improvements Within the Reserve of Medina 3rd Addition 17
It was noted that acceptance of the Uptown Hamel Market Analysis and Redevelopment 18
Feasibility Study does not mean approval of implementation of the recommendations 19
within. 20
21
Moved by Cavanaugh, seconded by Reid, to approve the consent agenda. 22
23
A roll call vote was performed: 24
25
Martin aye 26
Cavanaugh aye 27
Reid aye 28
DesLauriers aye 29
Albers aye 30
31
Motion passed unanimously. 32
33
VII. COMMENTS (7:05 p.m.) 34
35
A. Comments from Citizens on Items not on the Agenda 36
There were none. 37
38
B. Park Commission 39
Park Commissioner Norman stated that the Commission will meet the following evening 40
and items on the agenda include the park asset inventory, a geocaching presentation, 41
and Maple Park renovation planning for pickleball courts. She noted the annual clean-42
up day on April 27th from 8 a.m. to noon, the seasonal lottery for small watercraft storage 43
at Lakeshore Park, and provided an update on legislative activity related to a request 44
from Medina. 45
46
DesLauriers commented that both the pickleball court and geocaching activities sound 47
great. 48
49
Cavanaugh asked the number of small watercraft storage slips available. 50
51
Medina City Council Meeting Minutes
March 19, 2024
3
Scherer replied that there are eight slips available, and those applications have been 1
received. 2
3
C. Planning Commission 4
Finke stated that the Planning Commission did not meet in March but would be meeting 5
in April. He noted that the Commission will be discussing accessory dwelling units 6
(ADUs) along with any potential applications that may be ready for review. 7
8
VIII. NEW BUSINESS 9
10
A. 4612 Co Rd 116 – Rezoning to Single Family Residential (R1) (7:11 p.m.) 11
Johnson reviewed the location of the subject property and identified adjacent properties, 12
noting that this request was initiated by staff. 13
14
Finke noted the adjacent residential developments to the subject site, and stated that 15
this lot is half of an acre in size. He stated that it is proposed to rezone this property to 16
R1, noting that the property is currently listed for sale and the City has received several 17
calls from interested parties. He explained that rezoning the property would eliminate a 18
lot of questions from interested parties and set the stage for redevelopment. He noted 19
that the subject property does not meet the requirements of its current zoning district, 20
RR-UR, but would meet the standards of the R1 district. He stated that the property 21
owner and listing agent do not oppose the rezoning. He reported that the Planning 22
Commission held a public hearing at its February meeting where the neighboring 23
property owner provided comments and did not oppose the rezoning. He stated that the 24
Commission also recommended approval of the rezoning. 25
26
DesLauriers asked how the property would have access. 27
28
Finke replied that the property does not currently have frontage on Daisy Circle to the 29
east, and if an easement could not be obtained, access would need to occur from the 30
existing driveway onto CR 116. 31
32
DesLauriers commented that he would not want to see a duplex on this property. 33
34
Finke replied that R1 would not allow a duplex. 35
36
1. Ordinance Amending the Official Zoning Map to Rezone 4612 County 37
Road 116 38
Moved by Cavanaugh, seconded by DesLauriers, to adopt the rezoning of 4612 County 39
Road 116 to the R1 zoning district. 40
41
A roll call vote was performed: 42
43
Martin aye 44
Cavanaugh aye 45
Reid aye 46
DesLauriers aye 47
Albers aye 48
49
Motion passed unanimously. 50
51
Medina City Council Meeting Minutes
March 19, 2024
4
2. Resolution Authorizing Publication of Ordinance by Title and 1
Summary 2
Moved by Cavanaugh, seconded by Albers, to adopt the resolution to publish the 3
ordinance by title and summary. 4
5
A roll call vote was performed: 6
7
Martin aye 8
Cavanaugh aye 9
Reid aye 10
DesLauriers aye 11
Albers aye 12
13
Motion passed unanimously. 14
15
IX. CITY ADMINISTRATOR REPORT (7:18 p.m.) 16
Johnson stated that he spoke with Martin about the spring business tour and Adam’s 17
Pest Control was suggested. He stated that Martin is available after April 19th, and he 18
would reach out to members of the Council to find a date later in the spring for the 19
business tours. 20
21
Albers noted that the business will be hosting an open house and asked if the Council 22
could attend that as an informal business tour. 23
24
DesLauriers commented that the business tour allows the Council to sit down with the 25
executive leadership to have an open conversation. He noted that he does still plan to 26
attend the open house for the business. 27
28
Johnson welcomed additional suggestions for businesses to tour. He stated that 29
perhaps the business forum could be held this fall and could be linked to the Uptown 30
Hamel Study. 31
32
DesLauriers commented that it would also be nice to include the grandstand to see the 33
netting and new fence. 34
35
Johnson stated that Cavanaugh sent an email related to ride share that he received 36
along with his concerns. He suggested that the City send a letter to the Governor 37
detailing its concerns. 38
39
Cavanaugh commented that he feels that this will have a significant effect on Medina. 40
He stated that he uses Uber to go to the airport a dozen times per year and would not 41
want the decisions of Minneapolis to have an impact on other communities. 42
43
Johnson stated that he can work with Cavanaugh to draft a letter that the Council could 44
review and approve. 45
46
X. MAYOR & CITY COUNCIL REPORTS (7:23 p.m.) 47
Albers commented that he and Johnson attended a kickoff meeting for a bus rapid 48
transit study from Minneapolis, potentially to Medina. He noted that the results of the 49
study are anticipated in quarter three of 2025. He stated that public transit ridership has 50
recovered to about 30 percent of what it was prior to COVID. He stated that previously 51
Medina City Council Meeting Minutes
March 19, 2024
5
there did not seem to be interest in having a stop of that nature in Medina. He noted the 1
items that were attributed to the reduced ridership. 2
3
Cavanaugh commented that he attended the last meeting of the northwest Hennepin 4
mayors group and provided a brief update on recent discussions. 5
6
XI. APPROVAL TO PAY THE BILLS (7:29 p.m.) 7
Moved by DesLauriers, seconded by Reid, to approve the bills, order check numbers 8
055431-055509 for $314,092.33, EFT 007205E-007232E for $148,975.74, and payroll 9
EFT 0513425-513461 for $71,810.67. 10
11
A roll call vote was performed: 12
13
Martin aye 14
Cavanaugh aye 15
Reid aye 16
DesLauriers aye 17
Albers aye 18
19
Motion passed unanimously. 20
21
XII. ADJOURN 22
Moved by DesLauriers, seconded by Albers, to adjourn the meeting at 7:30 p.m. 23
24
A roll call vote was performed: 25
26
Martin aye 27
Cavanaugh aye 28
Reid aye 29
DesLauriers aye 30
Albers aye 31
32
Motion passed unanimously. 33
34
__________________________________ 35
Kathleen Martin, Mayor 36
Attest: 37
38
____________________________________ 39
Caitlyn Walker, City Clerk 40
PC Pyrotechnics Inc.
Sponsor: Date: __________
CONTRACT
This Contract entered into this _____ day of _____________________ 20 _____ , engages the services of
PC Pyrotechnics Inc., (hereinafter referred to as “PC PYROTECHNICS”) to produce and perform a fireworks display
under the following terms:
1.PC PYROTECHNICS reserves the right to make substitutions as reasonably necessary. All substitutions will
be of equal or greater quality, quantity, and value.
2.PC PYROTECHNICS shall provide qualified pyrotechnicians who will deliver, set-up, execute and take down the
fireworks display. The pyrotechnicians shall conduct an after-display search of the grounds in an effort to locate and
dispose of any unexploded or defective fireworks. The extent of such search shall be reasonably dictated by such elements
as prevailing weather conditions, location of display sight, time of completion of display, etc.
3.PC PYROTECHNICS shall provide Liability Insurance (including spectator and property coverage) in the amount
$2,000,000 naming the Sponsor as an additional insured.
4.The cost of the display will be $ _________________________________ . At the time of signing of this
Contract, Sponsor will pay a nonrefundable deposit amount of 50%
The remaining balance will be paid by Sponsor prior to
the display being fired.
5.The date of the display will be ______________________ , at _______ PM. In case of inclement
weather, the display will be rescheduled for _____________________ at ________ PM.
In the event inclement weather forces the cancellation of the display, Sponsor will pay 10% of the contract total, to cover
expenses of redisplaying the display. If the display is not rescheduled, Sponsor will pay 20% of the contract total -
for transportation, labor, and restocking charges. The decision to proceed with the display based
upon Inclement weather shall be made by the Sponsor. PC PYROTECHNICS shall have complete authority to cancel the
display if, in the reasonable opinion of PC PYROTECHNICS , the health, safety, and well being of the pyrotechnicians and/or
spectators or property would be jeopardized by proceeding with the display.
6.Sponsor shall procure and furnish a suitable location for the fireworks display in accordance with NFPA 1123, and shall
secure all police, fire, local and state permits, and shall arrange for all security bonds as required by law for the location of the
display. Sponsor shall furnish all necessary police, fire and other appropriate protection necessary for proper crowd control,
automobile parking, and supervision in clearing of debris after the display.
City of Medina
2052 County Road 24
Medina, MN 55340
7,500.00
8pm
3/25/2024
25th March 24
9/21/2024
Agenda Item #5A
7. Sponsor explicitly acknowledges that an early morning search of the grounds/ location the morning after the
display is of utmost importance. If any unexploded or defective fireworks are found, that were missed during the inspection
the preceding evening, the sponsor shall immediately notify
PC PYROTECHNICS , and the local fire department.
8. PC PYROTECHNICS agrees to take all steps reasonably necessary to safeguard Sponsor's property and
the property of the spectators. Should any losses occur, the Sponsor must notify
PC PYROTECHNICS of the nature of the loss and the date on which the loss occurred. Said notice shall be in writing and shall
provide as much detail as reasonably possible in relation to the nature and extent of the loss.
9. PC PYROTECHNICS shall perform all services required hereunder, except when prevented by strike, lockout,
act of God, accident, or other circumstances beyond PC PYROTECHNICS 'S control.
10. This Contract shall be construed by the laws of the state of Minnesota. In the event that any court of competent
jurisdiction deems any provision of this agreement unenforceable, the remaining provisions hereof shall remain in full
force and effect.
11. The Sponsor shall pay to PC PYROTECHNICS all costs and expenses, including reasonable attorneys
fees, incurred by PC PYROTECHNICS in enforcing the terms of this Contract.
12. Sponsor agrees to indemnify and hold harmless PC PYROTECHNICS for any and all costs and liabilities,
which PC PYROTECHNICS may incur as a result, or arising out of products not supplied by PC PYROTECHNICS or
the actions of individuals other than the pyrotechnicians and other employees of PC PYROTECHNICS .
13. This Contract constitutes the entire agreement between the parties hereto and supersedes all prior and
contemporaneous agreements, understandings, negotiations and discussions, either oral or executed in writing by the
parties to be bound thereby. The waiver of any provisions of this Contract shall not constitute a waiver of any other
provision of this contract.
14. The party signing this document for the Sponsor warrants and represents that she/he is solely authorized to
enter into this agreement on behalf of the Sponsor.
ADDITIONAL PROVISIONS:
PC Pyrotechnics Inc.
4016 Aspen Circle South
Rockford MN 55373
(763) 458-9885
CUSTOMER:
Address:
By By
Date Signed Date Signed
Phone #
Ordinance No.
April 2, 2024
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE ADOPTING AN AMENDED FEE SCHEDULE
The city council of the city of Medina ordains as follows:
Section 1. The schedule of fees for collecting the following items and materials
and acquisition of trees from the Annual City Clean-up Day shall be:
Accepted Items:
• Scrap Metal .............................................................................. No Charge
• Vehicle Batteries ...................................................................... No Charge
• Anti-freeze ............................................................................... No Charge
• Computer Tower/Laptop/Small Handheld Device .................. No Charge
• Small Kitchen Appliances ........................................................ No Charge
• Large Appliances………………………………………………$10 each
• Miscellaneous Electronics ...................................................... $5-10 each
• Computer Monitor ...................................................................... $10 each
• Televisions (small) ...................................................................... $10 each
• Televisions (large flat screen – 27” on up) ................................. $15 each
• Televisions (large tube style – 27” on up) .................................. $25 each
• Counsel & Projection TVs .......................................................... $50 each
• Mattress/Box springs .................................................................. $50 each
• Tires – car or light truck – without rim ......................................... $6 each
• Tires – car or light truck – with rim .............................................. $8 each
• Tires – semi truck – without rim ................................................. $10 each
• Tires – semi truck – with rim ...................................................... $15 each
• Tires – tractor ........................ $25.00 small/$45.00 medium/$60.00 large
• Dumping by volume (i.e. carpet, furniture/building materials)
……………………………………$10 small load - up to $30 large load
Purchase of Trees(any species) ......................................................... $20 each
Section 2. This ordinance shall become effective upon its adoption and publication.
Adopted by the City Council of the City of Medina this 2nd day of April, 2024.
Agenda Item #5 B
Ordinance No.
April 2, 2024
Kathleen Martin, Mayor
ATTEST:
Caitlyn Walker, City Clerk
Published in the Crow River News this day of , 2024.
Resolution 2024-XX
April 2, 2024
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2024-XX
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. XXX BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Medina has adopted Ordinance No. XXX
regarding revisions of the city’s fee schedule; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary
in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
the City Clerk shall cause the following summary of Ordinance No. XXX to be published in the
official newspaper in lieu of the entire ordinance:
Public Notice
The city council of the city of Medina has adopted Ordinance No. XXX. The ordinance revises
the city’s fee schedule to include fees for Clean-Up Day. The ordinance will not be codified. The full
text of Ordinance No. XXX is available for inspection at Medina city hall during regular business
hours.
BE IT FURTHER RESOLVED by the city council of the city of Medina that the City Clerk
keep a copy of the ordinance at city hall for public inspection and post a full copy of the ordinance
in a public place within the city.
Dated: April 2, 2024.
Kathleen Martin, Mayor
ATTEST:
Caitlyn Walker, City Clerk
Agenda Item #5C
Resolution 2024-XX
April 2, 2024
The motion for the adoption of the foregoing resolution was duly seconded by member _
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
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BALL FIELD RENTAL AGREEMENT
This Agreement is made this 2nd day of April 2024, by and between the city of Medina, a
municipal corporation under the laws of Minnesota (the “City”) and the Orono Baseball Association,
a Minnesota non-profit corporation, herein called the “Licensee”.
WHEREAS, the Licensee desires to use the baseball field for youth baseball owned
by the City and located in the City’s Medina Maple Park (the “Subject Property”) depicted in
Exhibit A attached hereto.
WHEREAS, the City is willing to allow the Licensee to use the Subject Property, subject to
certain terms and conditions; and
WHEREAS, the City and the Licensee wish to have a written agreement memorializing
the terms and conditions under which the City and the Licensee will accomplish the above.
NOW, THEREFORE, based on the mutual covenants and obligations contained herein, the
parties agree as follows:
1. The City hereby grants the Licensee permission to use the Subject Property from May 1,
2024, through July 1, 2024, on Monday and Wednesday evenings from 5:30 p.m. until 8
p.m.
2. The Licensee shall provide the City with a written schedule of any changes in the schedule at
least ten days prior to such use.
3. The Licensee shall maintain an insurance policy in the amount of $1,000,000, single limit
of liability per occurrence to protect itself and the City from claims and liability for injury
or damage to persons or property for all work performed by the Licensee and its respective
employees or agents under this Agreement. The Licensee shall name the City as an
additional insured under its general liability policy in limits acceptable to the City. Prior
to performing any services under this Agreement, the Licensee shall provide evidence to
the City that acceptable insurance coverage is effective.
4. The Licensee shall submit a damage and maintenance deposit in the amount of $500.00 to the
City prior to May 1, 2024. The City shall return the deposit to the Licensee, minus
expenses for any damage or maintenance to the Subject Property following inspection by
the City after July 1, 2024.
5. The City shall provide for regular mowing of the Subject Property.
6. The Licensee shall provide all equipment necessary to conduct baseball activities and shall
provide for all other regular maintenance of the Subject Property including but not limited
to chalk lining for normal ball field measurements and boundaries, grooming the fields, filling
in divots, re-establishing Ag Lime, and picking up all trash, paper, and debris after use of the
field.
Agenda Item #5D
2
7. Upon termination of this Agreement, the Licensee agrees to remove from the Subject Property
all temporary structures, equipment and other items used by the Licensee, leave the Subject
Property free from debris and return the Subject Property to its condition prior to its use by the
Licensee.
8. The Licensee shall pay the City $400.00 for use of the Subject Property for the term of this
agreement. Payment of the $400.00 shall be submitted to the City by May 1, 2024.
9. The Licensee hereby agrees to defend, indemnify, and hold harmless the City, its officers,
employees, and agents, from any liability, damages, claims, costs, judgments, or expenses,
including reasonable attorneys’ fees, resulting directly or indirectly from the Licensee’s
use of the Subject Property.
10. The City may cancel, terminate, suspend, or modify the terms of this Agreement upon
default by Licensee or failure of the Licensee to comply with this Agreement.
CITY OF MEDINA
By ________________________________
Kathleen Martin, Mayor
By _________________________________
Caitlyn Walker, City Clerk
ORONO BASEBALL ASSOCIATION, (LICENSEE)
By________________________________
Charles Mann, Director
3
Exhibit A
Maple Park Ball Field
Subject Property
1
BALL FIELD RENTAL AGREEMENT
This Agreement is made this 2nd day of April 2024, by and between the city of Medina, a
municipal corporation under the laws of Minnesota (the “City”) and the Orono Baseball Association,
a Minnesota non-profit corporation, herein called the “Licensee”.
WHEREAS, the Licensee desires to use the baseball field for youth baseball owned
by the City and located in the City’s Medina Morningside Park (the “Subject Property”)
depicted in Exhibit A attached hereto.
WHEREAS, the City is willing to allow the Licensee to use the Subject Property, subject to
certain terms and conditions; and
WHEREAS, the City and the Licensee wish to have a written agreement memorializing
the terms and conditions under which the City and the Licensee will accomplish the above.
NOW, THEREFORE, based on the mutual covenants and obligations contained herein, the
parties agree as follows:
1. The City hereby grants the Licensee permission to use the Subject Property from May 1,
2024, through July 1, 2024, on Monday through Thursday evenings from 5:30 p.m. until 8
p.m.
2. The Licensee shall provide the City with a written schedule of any changes in the schedule at
least ten days prior to such use.
3. The Licensee shall maintain an insurance policy in the amount of $1,000,000, single limit
of liability per occurrence to protect itself and the City from claims and liability for injury
or damage to persons or property for all work performed by the Licensee and its respective
employees or agents under this Agreement. The Licensee shall name the City as an
additional insured under its general liability policy in limits acceptable to the City. Prior
to performing any services under this Agreement, the Licensee shall provide evidence to
the City that acceptable insurance coverage is effective.
4. The Licensee shall submit a damage and maintenance deposit in the amount of $500.00 to the
City prior to May 1, 2024. The City shall return the deposit to the Licensee, minus
expenses for any damage or maintenance to the Subject Property following inspection by
the City after July 1, 2024.
5. The City shall provide for regular mowing of the Subject Property.
6. The Licensee shall provide all equipment necessary to conduct baseball activities and shall
provide for all other regular maintenance of the Subject Property including but not limited
to chalk lining for normal ball field measurements and boundaries, grooming the fields, filling
in divots, re-establishing Ag Lime, and picking up all trash, paper, and debris after use of the
field.
Agenda Item #5E
2
7. Upon termination of this Agreement, the Licensee agrees to remove from the Subject Property
all temporary structures, equipment and other items used by the Licensee, leave the Subject
Property free from debris and return the Subject Property to its condition prior to its use by the
Licensee.
8. The Licensee shall pay the City $400.00 for use of the Subject Property for the term of this
agreement. Payment of the $400.00 shall be submitted to the City by May 1, 2023.
9. The Licensee hereby agrees to defend, indemnify, and hold harmless the City, its officers,
employees, and agents, from any liability, damages, claims, costs, judgments, or expenses,
including reasonable attorneys’ fees, resulting directly or indirectly from the Licensee’s
use of the Subject Property.
10. The City may cancel, terminate, suspend, or modify the terms of this Agreement upon
default by Licensee or failure of the Licensee to comply with this Agreement.
CITY OF MEDINA
By ________________________________
Kathleen Martin, Mayor
By _________________________________
Caitlyn Walker, City Clerk
ORONO BASEBALL ASSOCIATION, (LICENSEE)
By________________________________
Charles Mann, Director
3
Exhibit A
Medina Morningside Park Ball Field
Subject Property
1
TENNIS COURT RENTAL AGREEMENT
This Agreement is made this 2nd day of April 2024, by and between the city of Medina, a
municipal corporation under the laws of Minnesota (the “City”) and Carrie Agre, 19620 63rd Avenue
N., Corcoran, MN 55340, called the “Licensee”.
WHEREAS, the Licensee desires to use the tennis courts for tennis lessons , which
are owned by the City and located in the City’s Hamel Legion Park (the “Subject Property”).
WHEREAS, the City is willing to allow the Licensee to use the Subject Property, subject to
certain terms and conditions; and
WHEREAS, the City and the Licensee wish to have a written agreement memorializing
the terms and conditions under which the City and the Licensee will accomplish the above.
NOW, THEREFORE, based on the mutual covenants and obligations contained herein, the
parties agree as follows:
1. The City hereby grants the Licensee permission to use the Subject Property on Sunday
evenings from May 18 to October 19 from 5:00 p.m. to 7:30 p.m. and from Monday through
Thursday from 8:00 a.m. to 12:00 p.m. for the weeks of June 10 to June 13, June 17 to June
20, June 24 to June 27, July 8 to July 11, July 15 to July 18, July 29 to August 1, and August
5 to August 8. In the event that a lesson is cancelled due to rain, the City grants the Licensee
permission to use the Subject Property on the following Friday to make up the missed
lesson. Any requests for changes to this schedule must be submitted to the Public Works
Administrative Assistant in writing at least seven days prior to the requested reservation
date. The requested schedule change will be reviewed by City staff and may be approved or
denied depending on demand for the tennis courts.
2. The Licensee shall obtain executed Voluntary Waiver of Liability Agreements as identified on
Exhibit B from every participant and instructor prior to any use of the Subject Property.
3. The Licensee shall submit a damage and maintenance deposit in the amount of $150.00 to the
City prior to June 1, 2024. The City shall return the deposit to the Licensee, minus
expenses for any damage or maintenance to the Subject Property following inspection by
the City after October 1, 2024.
4. The Licensee shall provide all equipment necessary to conduct tennis lessons.
5. The Licensee shall be responsible for picking up all tennis balls, containers, trash, paper, and
debris after use of the Subject Property.
6. The Licensee shall direct all participants in and visitors to the tennis camp on the Subject Property
to park in the parking lot within Hamel Legion Park, as identified on Exhibit A attached
hereto.
Agenda Item #5F
2
7. Upon termination of this Agreement, the Licensee agrees to remove from the Subject Property
all temporary structures, equipment and other items used by the Licensee, leave the Subject
Property free from debris and return the Subject Property to its condition prior to its use by the
Licensee.
8. The Licensee shall pay the City $6 per hour per court for use of the Subject Property.
Payments shall be submitted to the City at the end of the rental season, accompanied by a
written log of each day and the times the Subject Property was used.
9. The Licensee hereby agrees to defend, indemnify, and hold harmless the City, its officers,
employees, and agents, from any liability, damages, claims, costs, judgments, or expenses,
including reasonable attorneys’ fees, resulting directly or indirectly from the Licensee’s
use of the Subject Property.
10. The City may cancel, terminate, suspend, or modify the terms of this Agreement upon
default by Licensee or failure of the Licensee to comply with this Agreement.
CITY OF MEDINA
By ________________________________
Kathleen Martin, Mayor
By _________________________________
Scott T. Johnson, City Administrator
CARRIE AGRE (LICENSEE)
By____________________________
Carrie Agre, Owner
3
Tennis Courts in Hamel Legion Park
Subject Property:
Designated Parking Area:
SUBJECT
PROPERTY
DESIGNATED PARKING AREA
Exhibit A
4
CITY OF MEDINA
VOLUNTARY WAIVER OF LIABILITY AGREEMENT
I know that tennis and the events and activities related to it are inherently dangerous activities in which
I choose to participate voluntarily and at my own risk. I understand that such activities can result in
personal injury, death and disability or property damage and loss. I also understand that these risks and
dangers are increased when other persons are present at the same time and using the same facilities.
In consideration of using the athletic facilities of the city of Medina (the “City”) and wishing to
participate in the youth tennis activities and knowing there are certain dangers related to this activity, I
hereby state and affirm that:
1. My participation is fully voluntary.
2. I acknowledge that the activity is not an essential service provided by the City.
3. I understand and acknowledge that the activities in which I am about to engage as a participant
have certain risks. I understand that these risks, known or unknown, anticipated, or
unanticipated, may result in injury, death, illness, disease or damage to myself or my property,
or to other persons and their property.
4. I hereby personally assume all risks in connection with this activity and I waive any right to
make claims or bring actions against the City or its officers, employees or agents for any injuries
or damages to me or my property related to the alleged negligence of the City. This waiver does
not apply to any injuries or damages that are the result of any willful, wanton, or intentional
misconduct by the City.
5. I agree to hold harmless and indemnify the City, its officers, employees, and agents, from any
and all claims or actions for injury or damages to any third party, including other participants
or spectators, resulting from my participation in any activity while at or about the City athletic
facilities.
6. I understand that entering into and signing this agreement affects my legal rights and results in
my giving up or waiving certain legal rights. I accept this and sign this agreement of my own
free will.
7. The terms of this agreement shall serve as a release and assumption of risk and shall be binding
on behalf of myself, my heirs, executor, administrator, and all members of my family.
8. My signature indicates that I have read this entire document, understand it completely,
acknowledge that it cannot be modified or changed in any way by oral representations, and agree
to be bound by its terms.
Name (Print) Signature
Parent Signature (if under 18 years old) Date
Exhibit B
1
TO: Honorable Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE: March 22, 2024
MEETING: April 2, 2024
SUBJECT: Portable Sanitation Services Agreement
Summary
Public Works solicited quotes for the 2024-2026 portable sanitation services contract
period. Two proposals were received, with Wruck Sewer and Portable Rental coming in as
the low quote:
Monthly Rate Annual Rate
1.Wruck Sewer & Portable Rental $ 758.00 $4,830.00
2. LRS (Jimmy’s Johnny’s) $1,003.00 $5,140.00
Requested Action
Award the Portable Sanitation Services Agreement to Wruck Sewer and Portable Rental,
the lowest quote, at the total contract rate of $4,830.00.
Attachments
•Portable Sanitation Services Agreement
•Exhibit A
MEMORANDUM
Agenda Item #5G
1
PORTABLE SANITATION SERVICES AGREEMENT
This Agreement is made this 2nd day of April 2024, by and between Wruck Sewer and
Portable Rental, 15920 US Highway 10, P.O. Box 647, Becker, MN 55308, a Minnesota
corporation (the “Contractor”) and the City of Medina, a Minnesota municipal corporation
(the “City”).
Recitals
1. The City has been authorized to enter into a contract for portable sanitation
services; and
2. The City has approved the contract for portable sanitation services with the
Contractor; and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will provide green (preferred), or grey
portable sanitation units and service to city parks designated on 3.0 COMPENSATION. The
units will be placed in the parks approximately April 15th, and are to be removed by October
15th, a total of six months, unless otherwise noted below. The service on these units will occur
on a weekly basis (or as determined by the Public Works Director) in the areas listed in 3.0,
and marked on Exhibit A.
2.0. TERM. The term and prices of this contract shall remain in effect from April 2,
2024, until April 2, 2026, or until such later date as may be mutually agreed upon.
3.0 COMPENSATION. The City shall compensate the Contractor in the amount of
$4830.00 per season year. Any non-contract requests for extra units or extra service
to the units as authorized by the Public Works Director will be billed to the City
separately at a rate of $110.00 per extra ADA unit, $75.00 per extra standard unit,
$15.00 per extra service. Portable sanitation services, described in 1.0 above, will be
provided by the Contractor on the City-owned sites listed below. The City is exempt
from sales tax.
2
3.02 The Contractor shall pay for all licenses and permits. These costs shall
be included in the bid cost. The City is exempt from sales tax.
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the
Contractor is an independent contractor and not an employee of the City. Any
employee or subcontractor who may perform services for the Contractor in connection
with this Agreement is also not an employee of the City. The Contractor understands
that the City will not provide any benefits of any type in connection with this
Agreement, including but not limited to health or medical insurance, worker’s
compensation insurance and unemployment insurance, nor will the City withhold any
state or federal taxes, including income or payroll taxes, which may be payable by the
Contractor.
4.02 The Contractor will supply and use its own equipment and tools, as
well as traffic control within and immediately abutting the project area, to complete
the services under this Agreement.
4.03 The Contractor acknowledges that any general instruction it receives
from the City has no effect on its status as an independent contractor.
4.04 The Contractor acknowledges that all OSHA Safety requirements
will be in place at all times.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and
the City from claims and liability for injury or damage to persons or property for all work
performed by the Contractor and its respective employees or agents under this Agreement.
The Contractor shall name the City as an additional insured under its commercial general
3
liability policy in limits acceptable to the City. Prior to performing any services under this
Agreement, the Contractor shall provide evidence to the City that acceptable insurance
coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota
worker’s compensation statute as an independent contractor before commencing work
under this Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance
and will provide evidence to the City of such coverage before commencing work
under this Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City,
its officers, employees, and agents, against any and all claims, losses, liabilities, damages,
costs, and expenses (including defense, settlement, and reasonable attorney’s fees) for claims
as a result of bodily injury, loss of life, property damages and any other damages arising out
of the Contractor’s performance under this Agreement.
8.0 APPLICABLE LAW. The execution, interpretation, and performance of this
Agreement will, in all respects, be controlled and governed by the laws of Minnesota.
9.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota
Government Data Practices Act (the “Act”) and all other applicable state and federal laws
relating to data privacy or confidentiality. All data created, collected, received, stored, used,
maintained, or disseminated by the Contractor in performing its obligations is subject to the
requirements of the Act, and the Contractor must comply with the requirements of the Act as
if the Contractor was a government entity.
10.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the
services of another individual or company to provide services under this Agreement without
first obtaining the express written consent of the City.
11.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any
purported amendment to this Agreement is not effective unless it is in writing and executed
by both parties.
12.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive
its entitlement to any immunity under statute or common law.
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13.0 TERMINATION. Either party may terminate this Agreement at any time, for any
reason. If the contract is terminated early, the City will pay a prorated fee for the services
performed to date in that calendar year.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and
year written above.
CITY OF MEDINA
By_____________________________
Kathleen Martin, Mayor
By ______________________________
Caitlyn Walker, City Clerk
WRUCK SEWER AND PORTABLE RENTAL
(CONTRACTOR)
By ______________________________
Valery Wruck, Owner/President
1
TO: Honorable Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE: March 21, 2024
MEETING: April 2, 2024
SUBJECT: HAC Donation for Irrigation Expansion on Paul Fortin field
Summary
After successful fundraising efforts, Hamel Baseball is requesting to finance, via
donation, irrigation expansion to the outfield on Paul Fortin field in Hamel Legion Park.
Staff review determined the project would be an easy continuation of the existing pump
system (from the storm pond on the northwest corner of the park) and supports the
requested expansion and donation.
Paul Fortin Field – Hamel Legion Park
Irrigation Expansion
Outfield
Irrigation
Restoration
with Seed
Sam’s Landscape Outdoor Solutions $25,450.00 $2,500.00
Minnesota Sodding Company $44,443.96 $5,529.25
Carefree Lawn $25,780.00 $ N/B
Requested Actions
1. Approve resolution accepting Hamel Athletic Club donation in the amount of
$27,950.00 for irrigation expansion on the outfield at Paul Fortin field, in Hamel
Legion Park; and thank HAC for their generous donation for same.
2. Award the Irrigation Installation Services Agreement to Sam’s Landscape
Outdoor Solutions for $27,950.00 for installation of irrigation expansion, and
restoration seeding on the outfield at Paul Fortin field in Hamel Legion Park.
Attachments
• Resolution accepting donation from Hamel Athletic Club
• Irrigation Installation Expansion Services Agreement - Sam’s Lawn Landscaping
& Property Maintenance
• Exhibit A – Sam’s Lawn Landscaping & Property Maintenance Proposal
MEMORANDUM
Agenda Item #5H & I
Resolution No. 2024-XX
April 2, 2024
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2024-XX
RESOLUTION ACCEPTING DONATION FROM HAMEL ATHLETIC CLUB
WHEREAS, The Hamel Athletic Club has generously offered to donate a check in the
amount of $27,950.00 (the “Donation”) to the city of Medina (the “City”); and
WHEREAS, the Donation will be dedicated to the City’s Municipal Park Fund for
irrigation expansion to the outfield of Paul Fortin field in Hamel Legion Park; and
WHEREAS, the City wishes to accept the Donation and express its gratitude to the Hamel
Athletic Club for their generosity.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, that the City accepts the Donation and thanks the Hamel Athletic Club.
Dated: April 2, 2024.
____________________________________
Kathleen Martin, Mayor
ATTEST:
___________________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member Anderson
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Agenda Item #5H
1
IRRIGATION INSTALLATION EXPANSION SERVICES AGREEMENT
This Agreement is made this 2nd day of April 2024, by and between Sam’s Landscape Outdoor
Solutions, P.O. Box 848, Wayzata, MN 55391, a Minnesota corporation (the “Contractor”)
and the City of Medina, a Minnesota municipal corporation (the “City”).
Recitals
1. The City has been authorized to enter into a contract for irrigation installation
expansion services; and
2. The City has approved the contract for irrigation installation expansion services
with the Contractor; and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform irrigation installation
expansion for the city on Paul Fortin field in Hamel Legion Park as outlined in the Exhibit
A.
2.0. TERM. The term and prices of this contract shall remain in effect from April 2,
2024, until November 30, 2024, or until such later date as may be mutually agreed upon.
3.0 COMPENSATION. The City shall compensate the Contractor upon completion of
the work and submitting an invoice for services. The City shall compensate the Contractor a
total of $27,950.00 ($25,450.00 for base quote and $2,500.00 for Alternate 2), to furnish
material and labor to complete the irrigation installation expansion and seed restoration
services as described in section 1.0 Scope of Services.
3.01 The Contractor shall pay for all licenses and permits. These costs shall
be included in the bid cost. The City is exempt from sales tax.
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the
Contractor is an independent contractor and not an employee of the City. Any
employee or subcontractor who may perform services for the Contractor in connection
with this Agreement is also not an employee of the City. The Contractor understands
that the City will not provide any benefits of any type in connection with this
Agreement, including but not limited to health or medical insurance, worker’s
compensation insurance and unemployment insurance, nor will the City withhold any
state or federal taxes, including income or payroll taxes, which may be payable by the
Contractor.
Agenda Item #5I
2
4.02 The Contractor will supply and use its own equipment and tools, as
well as traffic control, to complete the services under this Agreement.
4.03 The Contractor acknowledges that any general instruction it receives
from the City has no effect on its status as an independent contractor.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and
the City from claims and liability for injury or damage to persons or property for all work
performed by the Contractor and its respective employees or agents under this Agreement.
The Contractor shall name the City as an additional insured under its commercial general
liability policy in limits acceptable to the City. Prior to performing any services under this
Agreement, the Contractor shall provide evidence to the City that acceptable insurance
coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota
worker’s compensation statute as an independent contractor before commencing work
under this Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance
and will provide evidence to the City of such coverage before commencing work
under this Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City,
its officers, employees, and agents, against any and all claims, losses, liabilities, damages,
costs, and expenses (including defense, settlement, and reasonable attorney’s fees) for claims
as a result of bodily injury, loss of life, property damages and any other damages arising out
of the Contractor’s performance under this Agreement.
8.0 PAYMENT AND PERFORMANCE BOND. The Contractor shall provide a
Payment and Performance Bond to the City at no additional cost to the City.
9.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota
Government Data Practices Act (the “Act”) and all other applicable state and federal laws
relating to data privacy or confidentiality. All data created, collected, received, stored, used,
maintained, or disseminated by the Contractor in performing its obligations is subject to the
requirements of the Act, and the Contractor must comply with the requirements of the Act as
if the Contractor was a government entity.
10.0 APPLICABLE LAW. The execution, interpretation, and performance of this
Agreement will, in all respects, be controlled and governed by the laws of Minnesota.
11.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the
services of another individual or company to provide services under this Agreement without
first obtaining the express written consent of the City.
12.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
3
Agreement shall be effective, except as expressly set forth or incorporated herein. Any
purported amendment to this Agreement is not effective unless it is in writing and executed
by both parties.
13.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive
its entitlement to any immunity under statute or common law.
14.0 TERMINATION. Either party may terminate this Agreement at any time, for any
reason. If the contract is terminated early, the City will pay a prorated fee for the services
performed to date in that calendar year.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and
year written above.
CITY OF MEDINA
By_____________________________
Kathleen Martin, Mayor
By ______________________________
Caitlyn Walker, City Clerk
SAM’S LANDSCAPE OUTDOOR SOLUTIONS
(CONTRACTOR)
By ______________________________
Sam Vandeputte
P.O. Box 848, Wayzata, MN 55391
(Call/Text) 763-478-0200
www.samslandscape.com
Project Quote
Date: 03/18/2024
Project: City of Medina- Fortin Field Outfield Irrigation Expansion
Submitted To: Steve Scherer
Inclusions: Base Quote.
We have included the following items in our quote,
1: Mobilization of our equipment
2: Installation of 6-2” Zone valves with connection to existing system control, access valve boxes included.
3: Installation of PVC lateral piping for each zone.
4: 34 Hunter I-40-6 Stainless Steel Riser Irrigation Heads with swing joint
5: Testing & Adjustment as needed.
6: Restoration of construction area(s): includes tamping, grading, using existing soils from trenching/small excavations: Topsoil
import, grading, seed/sod is not included.
7: Warranty: 5 year coverage on installed items.
Alternates: ADD
1: Sod restoration of damaged turf. Includes screened topsoil as needed for leveling.
2: Seed restoration of damaged turf. Includes screend topsoil as needed for leveling.
Exclusions:
1: Erosion Control Measures includes installation and or maintenance if not listed above.
2: Repair of our work from negligence of other’s.
3: Bonds, Permits, Special Licensing.
4: Locating of private underground items.
5: No Warranty on Sod and/or Seed items.
Pricing:
Base Quote: $25,450.00
Alternate:1 $ 2800.00
Alternate:2 $2500.00
Pricing good for 30 days.
Ben Vandeputte
Project Manager / Estimator
EXHIBIT A
Resolution No. 2024-##
April 2, 2024
Member _________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2024-##
RESOLUTION ACCEPTING TAMARACK DRIVE STREET AND STORM SEWER
IMPROVEMENTS ADJACENT TO MEADOWVIEW COMMONS 2ND ADDITION
WHEREAS, the City of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, U.S. Home Corporation (the “Developer”) has constructed improvements
within the platted development known as Meadowview Commons 2nd Addition for the purpose of
developing townhome lots; and
WHEREAS, the Developer and the City have previously entered into an agreement dated
April 26, 2021 (the “Development Agreement”) related to the development of the subdivision; and
WHEREAS, pursuant to the terms of the Agreement, the Developer completed
construction of public sanitary sewer and watermain infrastructure improvements in 2022 and the
City subsequently accepted the sanitary sewer and water improvements as public improvements;
and
WHEREAS, the Developer has now completed construction of public street and storm
sewer improvements adjacent to the Subdivision along Tamarack Drive (the “Improvements”);
and
WHEREAS, the city engineer has inspected the Improvements along Tamarack Drive, and
determined that they have been constructed in accordance with the plans incorporated in the
Development Agreement; and
WHEREAS, the estimated cost of construction of the Improvements was $140,000.00 for
the street and $35,000.00 for the storm sewer, the total amount of the Improvements was $175,000;
and
WHEREAS, the Development Agreement requires the Developer or the Developer’s
contractor to submit a warranty bond guaranteeing repair or replacement of any defects in the
Improvements for two years following completion as a condition of being accepted by the City.
Agenda Item #5J
Resolution No. 2024-## 2
April 2, 2024
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
as follows:
1. The City hereby accepts the Improvements as public improvements upon the date of this
resolution or the date indicated on the warranty bond, whichever is later. Thereafter, the
City shall maintain the Improvements as public improvements, except as provided for
herein.
2. The Developer shall remain responsible to repair or replace defective portions of the
Improvements if they show signs of failure within two years of date of this resolution or
the date indicated on the warranty bond, whichever is later, normal wear and tear excepted.
3. If the Developer fails to repair or replace defective portions of the Improvements as
required herein and pursuant to the Development Agreement, the City may utilize the
warranty bond for such purpose.
4. Upon receipt of the warranty bond and at the discretion of the city engineer, the City
authorizes a reduction of the letter of credit for the Improvements as described herein.
5. Acceptance of the Improvements is subject to the terms and conditions of the letter from
the city engineer dated March 27, 2024.
6. City staff and consultants are authorized and directed to take all steps necessary or
convenient to carry out the intent and purpose of this resolution.
Dated: April 2, 2024.
By: ______________________
Kathleen Martin, Mayor
Attest:
By: ___________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
MEMORANDUM
TO: Mayor Martin and City Council Members
FROM: Scott Johnson, City Administrator
DATE: March 28, 2024
SUBJ: Approval for Temporary Staffing
Due to a long-term staff absence, there is a need for temporary clerical help. The part-time office
assistant will work between 18-24 hours/week at an hourly rate estimated to be between $32-
$37/hour (employee and agency fee). Clerical staffing will help redistribute workloads and offset
current overtime expense accruals.
Staff is requesting approval to work with a temporary staffing agency to help provide a part-time
office assistant.
Agenda Item #5K
Resolution No. 2024-XX
April 2, 2024
Member _____________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2024-XX
RECOGNIZING STEVE SCHERER FOR THIRTY YEARS
OF SERVICE TO THE CITY OF MEDINA
WHEREAS, Steve Scherer has been a valued full-time City of Medina employee in the
Public Works Department since March 28, 1994; and
WHEREAS, Steve serves as the Public Works Director; and
WHEREAS, Steve has served the Public Works Department as a foreman, maintenance
worker, water/sewer operator, and part-time snow plow driver; and
WHEREAS, Steve has demonstrated great initiative in leading the Public Works Department
and establishing a vision for the City through parks capital improvement planning, park land
purchases, pavement management planning, water and sewer infrastructure planning, and storm water
improvement project planning; and
WHEREAS, Steve demonstrated leadership and vision through implementing the Quad City
Sewer Agreement with area cities and the Metropolitan Council; and
WHEREAS, Steve collaborated with contractors to extend Chippewa Road from Arrowhead
Drive to Mohawk Drive; and
WHEREAS, Steve has instituted innovative and cost-effective measures through sharing of
equipment and resources with other communities; and
WHEREAS, Steve managed the critical water treatment media replacement project to keep
the plant running at maximum capacity; and
WHEREAS, Steve showed great leadership and resilience through the planning and
reconstruction of Tower Drive, Brockton Lane, Hickory Drive, Townline Road, Chippewa Road,
Hackamore Road reconstruction of the County Road 116/Highway 55 Intersection and numerous
overlay projects.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina
acknowledges and thanks Steve Scherer for thirty years of service to the community.
Dated: April 2, 2024.
Agenda Item #7A
Resolution No. 2024-XX
April 2, 2024 2
______________________________
Kathleen Martin, Mayor
Attest:
_______________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _______
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
1
TO: Honorable Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE: March 21, 2024
MEETING: April 2, 2024
SUBJECT: Wild Meadows North and South Mill & Overlay Projects
Summary
The 2024 CIP for street improvements includes mill and overlay projects for the Wild
Meadows area. The projects fall under our assessment policy as residential streets
assessed at a rate of 50% of the total cost. I plan to manage these projects in-house with
some minimal assistance from engineering, utilizing our street material bids for
competitive pricing.
The area was split into two projects for equity reasons: the South having more density
than the North, therefore less pavement per unit.
The feasibility reports include complete cost detail and assessment area maps, along with
the resolutions to receive the feasibility reports and call for public hearings on the Wild
Meadows North and South improvement projects, and levy special assessments for same.
Requested Action
1. Adopt resolution to receive the Wild Meadows North Feasibility Report, call for
public hearings on the street improvement project, and levy special assessments
for same.
2. Adopt resolution to receive the Wild Meadows South Feasibility Report, call for
public hearings on the street improvement project, and levy special assessments
for same.
Attachments
• Wild Meadows North area Feasibility Report
• Wild Meadows South area Feasibility Report
• Resolution to Accept Wild Meadows North area Feasibility Report and Call for
Public Hearing and Levy Special Assessment for same
• Resolution to Accept Wild Meadows South area Feasibility Report and Call for
Public Hearing and Levy Special Assessment for same
MEMORANDUM
Agenda Item #8A
FEASIBILITY REPORT
WILD MEADOWS NORTH AREA STREETS
MILL AND OVERLAY PROJECT
CITY OF MEDINA
HENNEPIN COUNTY, MINNESOTA
April 2, 2024
Prepared by:
Steve Scherer
Public Works Director
Wild Meadows North Area Streets Feasibility Report Page 2
City of Medina - Wild Meadows - North Area Streets Mill & Overlay Project
Table of Contents
Table of Contents…………………………………………………………………………. 2
1.0 Introduction……………………………………………………………................... 3
2.0 Summary and Recommendations………………………………………...................4
3.0 Street Improvements……………………………………………………...................5
Figure 1 - Typical Section – Overlay
4.0 Cost Summary……………………………………………………………………… 6
Table 1 - Proposed Improvements Cost Summary………………………… 7
5.0 Funding Options…………………………………………………………………….8
6.0 Project Schedule……………………………………………………….……………9
Appendix A - Cost Estimate………………………………………………….…...A-1
Appendix B - Project Location and Proposed Assessment Map.………………….B-1
Appendix C - Proposed Property Assessment Address List.……....….………..…C-1
Wild Meadows North Area Streets Feasibility Report Page 3
City of Medina - Wild Meadows - North Area Streets Mill & Overlay Project
1.0 Introduction
City Staff has requested this report to determine the feasibility of pavement improvements to the
following residential streets in the Wild Meadows North development: Bergamot Drive,
Primrose Lane, and Calamus Circle.
History:
In 2009, the City established a rating scale of 1 to 5 based on the condition of the city street (5,
indicating excellent condition). Wild Meadows (North area) was rated at 2.5 in 2023 and the
mill and overlay project was added to the 2024 capital improvement plan.
Wild Meadows North area streets were originally installed in 2001 in accordance with city
specifications including drain tile, Geotech fabric, at least 10” of class-5 base material, and 3½”
of asphalt. To prolong the pavement a seal coat and fog seal was completed in 2012. The
existing utilities are in good shape, no repairs were needed in the past years therefore I am
confident in paving over them. The project will include any necessary repairs around storm
catch basins, manholes, and valves prior to paving.
To preserve the integrity of the streets staff recommends a mill and overlay of the entire street
section. I am confident the recommended improvements, along with regular maintenance, and
the continuation of seasonal weight postings and organized garbage collection, will extend the
pavement life for up to 15 years.
A cost analysis is presented in the Cost Summary section of this report. A detailed cost for the
project can be found in Appendix A. The project location and proposed assessment map
highlighting the benefiting properties are included in Appendix B and a detailed listing of the
properties included in Appendix C.
Wild Meadows North Area Streets Feasibility Report Page 4
City of Medina - Wild Meadows - North Area Streets Mill & Overlay Project
2.0 Summary and Recommendations
The proposed project is feasible, necessary, and cost effective from an engineering standpoint, to
prolong the useful life of the road. The following recommendations are presented for
consideration by the Medina City Council:
1) That this report be adopted as the guide for the mill and overlay of Wild Meadows North
area streets.
2) That the cost of improvements be allocated in accordance with the City’s Special
Assessment Policy throughout the proposed roadway improvement area.
3) That a public hearing be held May 7, 2024, on the proposed improvements.
Wild Meadows North Area Streets Feasibility Report Page 5
City of Medina - Wild Meadows - North Area Streets Mill & Overlay Project
3.0 Street Improvements
Wild Meadows North area streets total approximately 22,173 square yards. The road width is
approximately 24 feet wide, with a rural street section. This project includes a complete mill and
overlay and installing a 2” bituminous overlay. Additionally, the project will include any minor
adjustments to storm sewer structures, manholes, or valves in the street.
See Figure 1 for the typical street section.
FIGURE 1
Wild Meadows North Area Streets Feasibility Report Page 6
City of Medina - Wild Meadows - North Area Streets Mill & Overlay Project
4.0 Cost Summary
A detailed cost estimate for the proposed improvements can be found in Appendix A. The costs
represent estimated construction costs for a mill and overlay project of Wild Meadows North
area streets. The cost estimate incorporates 2024 construction costs recently received by the City
of Medina, and include a 7% contingency factor for project administration, management, and
construction.
A summary of the estimated costs is presented in Table 1.
TABLE 1 – PROPOSED IMPROVEMENT COST SUMMARY
OPINION OF COST ESTIMATE
WILD MEADOWS NORTH AREA STREETS
PROJECT COST
Mill and Overlay $223,126.58
Wild Meadows North Area Streets Feasibility Report Page 7
City of Medina - Wild Meadows - North Area Streets Mill & Overlay Project
5.0 Funding Options
5.1 ASSESSMENTS
The City of Medina has adopted a special assessment policy regarding public improvements.
Following the guidelines of this policy, a portion of the construction costs for the project may be
funded through special assessments. Properties which may be assessed for a portion of the
project are identified in Appendix C.
5.2 CITY FUNDS
The remainder of the project costs not assessed to benefitting properties will be funded with City
street funds.
Wild Meadows North Area Streets Feasibility Report Page 8
City of Medina - Wild Meadows - North Area Streets Mill & Overlay Project
6.0 Project Schedule
The schedule that is shown below provides for completion in October 2024.
Receive Feasibility Report April 2, 2024
Call for Public Hearing/Assessment Hearing April 2, 2024
Public Hearing/Assessment Hearing May 7, 2024
Begin Construction May 2024
Construction Substantially Complete October 2024
The schedule assumes that the public hearing and assessment hearing for the project will be held
at a single, regularly scheduled council meeting. Note that the construction process should occur
over a two-week period during a May through October timeframe.
Wild Meadows North Area Streets Feasibility Report Page 9
APPENDIX A
Cost Estimate
Wild Meadows North Area Streets Feasibility Report Page 10
OPINION OF COST ESTIMATE
WILD MEADOWS NORTH AREA STREETS
22,173 Square Yards of Surface
2" Ware - MnDOT SPWEB240(B) MIX (per ton) 2439 $70.99 $173,144.61
Traffic Control 1 $2,000.00 $2,000.00
County Permit 1 $340.00 $340.00
Milling 22,173 $1.30 $28,824.90
Mobilization 1 $500.00 $500.00
Broom Cleanup 24 $155.00 $3,720.00
Construction Total $208,529.51
Contingency Total (7%) $14,597.07
Total Estimated Road Cost $223,126.58
Cost Assumptions:
Tack coat cost included in the bituminous wear course unit price.
Estimate includes mill and 2-inch asphalt overlay.
Wild Meadows North Area Streets Feasibility Report Page 11
APPENDIX B
Project Location and Potential Assessment Areas
Wild Meadows North Area Streets Feasibility Report Page 12
Wild Meadows North Area Streets Feasibility Report Page 13
APPENDIX C
Detailed Property Listing
Wild Meadows North Area Streets Feasibility Report Page 14
Map ID PID ADDRESS
1 0111823110009 191 Primrose Lane
2 0111823120001 225 Calamus Circle
3 0111823120003 275 Bergamot Drive
4 0111823120004 305 Bergamot Drive
5 0111823120007 395 Bergamot Drive
6 0111823110008 161 Primrose Lane
7 0111823120014 190 Bergamot Drive
8 0111823130002 230 Calamus Circle
9 0111823130006 350 Calamus Circle
10 0111823130010 335 Calamus Circle
11 0111823130013 275 Calamus Circle
12 0111823120015 220 Bergamot Drive
13 0111823120017 280 Bergamot Drive
14 0111823120018 310 Bergamot Drive
15 0111823130001 200 Calamus Circle
16 0111823130014 255 Calamus Circle
17 0111823110006 101 Primrose Lane
18 0111823110013 160 Bergamot Drive
19 0111823120002 205 Calamus Circle
20 0111823120006 365 Bergamot Drive
21 0111823120019 340 Bergamot Drive
22 0111823130003 260 Calamus Circle
23 0111823130004 290 Calamus Circle
24 0111823130005 320 Calamus Circle
25 0111823130007 395 Calamus Circle
26 0111823130008 375 Calamus Circle
27 0111823130012 295 Calamus Circle
28 0111823110007 131 Primrose Lane
29 0111823110010 221 Primrose Lane
30 0111823110011 100 Bergamot Drive
31 0111823110012 130 Bergamot Drive
32 0111823120005 335 Bergamot Drive
33 0111823120016 250 Bergamot Drive
34 0111823120020 370 Bergamot Drive
35 0111823130009 355 Calamus Circle
36 0111823130011 315 Calamus Circle
Resolution No. 2024-xx
April 2, 2024
Member __ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2024-xx
RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING
FOR PUBLIC HEARINGS ON WILD MEADOWS DRIVE (NORTH AREA STREETS)
STREET IMPROVEMENT PROJECT AND LEVYING SPECIAL ASSESSMENTS FOR
SAME
WHEREAS, a feasibility report has been prepared by Steve Scherer as the city’s Public
Works Director regarding a street improvement project for Wild Meadows Drive (North area
streets); and
WHEREAS, the project consists of mill and overlay described in the report; and
WHEREAS, the report provides information regarding whether the project is necessary,
cost-effective and feasible.
NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Medina, as
follows:
1.The feasibility report is hereby accepted, and the project is determined to be
necessary, cost-effective, and feasible.
2. The project shall be constructed using competitive bids received by the City of
Medina.
3.The city council shall consider the making of such improvements in accordance
with the feasibility report and assessing benefited properties in accordance with the city’s special
assessment policy and pursuant to Minn. Stat., Chapter 429. The estimated total cost of the project
is as follows:
•Wild Meadows Drive (North area streets) $223,126.58
4.Public hearings to consider the making of such improvement and the levying of
special assessments related thereto shall be held at 7:00 p.m. in the council chambers at Medina
city hall on the following dates:
•Wild Meadows Drive (North area streets) May 7, 2024
5.City staff is authorized and directed to prepare plans and specifications for making
the project.
Resolution No. 2024-xx
April 2, 2024
2
6. City staff is directed to prepare the appropriate notices for the improvement
hearings and assessment hearings and to cause the proper published and mailed notices to be given
for the public hearings as required by law and in accordance with the above schedule.
7. The amount of the project to be specially assessed against benefited properties in
accordance with the city’s special assessment policy and Minn. Stat. Chapter 429 is as follows:
• Wild Meadows Drive (North area streets) $111,563.29
8. The city clerk, with the assistance of city staff, shall forthwith calculate the proper
amount to be specially assessed for each such improvement against every assessable lot, piece or
parcel of land within the area affected without regard to cash valuation and shall file a copy of the
proposed assessment in the clerk’s office at city hall.
Dated: April 2, 2024
_________________________
Kathleen Martin, Mayor
Attest:
___________________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member __ and
upon vote being taken thereon, the following voted in favor thereof:
-
And the following voted against same:
-
Whereupon said resolution was declared duly passed and adopted.
FEASIBILITY REPORT
WILD MEADOWS SOUTH AREA STREETS
MILL AND OVERLAY PROJECT
CITY OF MEDINA
HENNEPIN COUNTY, MINNESOTA
April 2, 2024
Prepared by:
Steve Scherer
Public Works Director
Wild Meadows South Area Streets Feasibility Report Page 2
City of Medina - Wild Meadows South Area Streets Mill & Overlay Project
Table of Contents
Table of Contents…………………………………………………………………………. 2
1.0 Introduction……………………………………………………………................... 3
2.0 Summary and Recommendations………………………………………...................4
3.0 Street Improvements……………………………………………………...................5
Figure 1 - Typical Section – Overlay
4.0 Cost Summary……………………………………………………………………… 6
Table 1 - Proposed Improvements Cost Summary………………………… 7
5.0 Funding Options…………………………………………………………………….8
6.0 Project Schedule……………………………………………………….……………9
Appendix A - Cost Estimate………………………………………………….…...A-1
Appendix B - Project Location and Proposed Assessment Map.………………….B-1
Appendix C - Proposed Property Assessment Address List.……....….………..…C-1
Wild Meadows South Area Streets Feasibility Report Page 3
City of Medina - Wild Meadows South Area Streets Mill & Overlay Project
1.0 Introduction
City Staff has requested this report to determine the feasibility of pavement improvements to the
following residential streets in the Wild Meadows South development: Wild Meadows Drive,
Lythrum Lane, Sunrise Court, Meadowview Lane, Cassia Court, and Prairie Creek Road.
History:
In 2009, the City established a rating scale of 1 to 5 based on the condition of the city street (5,
indicating excellent condition). Wild Meadows (South area) was rated at 2.5 in 2023 and the
mill and overlay project was added to the 2024 capital improvement plan.
Wild Meadows South area streets were originally installed in 2001 in accordance with city
specifications including drain tile, Geotech fabric, at least 10” of class-5 base material, and 3½”
of asphalt. To prolong the pavement a seal coat and fog seal was completed in 2012. The
existing utilities are in good shape, no repairs were needed in the past years therefore I am
confident in paving over them. The project will include any necessary repairs around storm
catch basins, manholes, and valves prior to paving.
To preserve the integrity of the streets staff recommends a mill and overlay of the street section.
I am confident the recommended improvements, along with regular maintenance, and the
continuation of seasonal weight postings and organized garbage collection, will extend the
pavement life for up to 15 years.
A cost analysis is presented in the Cost Summary section of this report. A detailed cost for the
project can be found in Appendix A. The project location and proposed assessment map
highlighting the benefiting properties are included in Appendix B and a detailed listing of the
properties included in Appendix C.
Wild Meadows South Area Streets Feasibility Report Page 4
City of Medina - Wild Meadows South Area Streets Mill & Overlay Project
2.0 Summary and Recommendations
The proposed project is feasible, necessary, and cost effective from an engineering standpoint, to
prolong the useful life of the road. The following recommendations are presented for
consideration by the Medina City Council:
1) That this report be adopted as the guide for the mill and overlay of Wild Meadows South
area streets.
2) That the cost of improvements be allocated in accordance with the City’s Special
Assessment Policy throughout the proposed roadway improvement area.
3) That a public hearing be held May 7, 2024, on the proposed improvements.
Wild Meadows South Area Streets Feasibility Report Page 5
City of Medina - Wild Meadows South Area Streets Mill & Overlay Project
3.0 Street Improvements
Wild Meadows South area streets total approximately 34,595 square yards. The road width is
approximately 24 feet wide, with a rural street section. This project includes a complete mill and
overlay and installing a 2” bituminous overlay. Additionally, the project will include any minor
adjustments to storm sewer structures, manholes, or valves in the street.
See Figure 1 for the typical street section.
FIGURE 1
Wild Meadows South Area Streets Feasibility Report Page 6
City of Medina - Wild Meadows South Area Streets Mill & Overlay Project
4.0 Cost Summary
A detailed cost estimate for the proposed improvements can be found in Appendix A. The costs
represent estimated construction costs for a mill and overlay project of Wild Meadows South
area streets. The cost estimate incorporates 2024 construction costs recently received by the City
of Medina, and include a 7% contingency factor for project administration, management, and
construction.
A summary of the estimated costs is presented in Table 1.
TABLE 1 – PROPOSED IMPROVEMENT COST SUMMARY
OPINION OF COST ESTIMATE
WILD MEADOWS SOUTH AREA STREETS
PROJECT COST
Mill and Overlay $348,296.18
Wild Meadows South Area Streets Feasibility Report Page 7
City of Medina - Wild Meadows South Area Streets Mill & Overlay Project
5.0 Funding Options
5.1 ASSESSMENTS
The City of Medina has adopted a special assessment policy regarding public improvements.
Following the guidelines of this policy, a portion of the construction costs for the project may be
funded through special assessments. Properties which may be assessed for a portion of the
project are identified in Appendix C.
5.2 CITY FUNDS
The remainder of the project costs not assessed to benefitting properties will be funded with City
street funds.
Wild Meadows South Area Streets Feasibility Report Page 8
City of Medina - Wild Meadows South Area Streets Mill & Overlay Project
6.0 Project Schedule
The schedule that is shown below provides for completion in October 2024.
Receive Feasibility Report April 2, 2024
Call for Public Hearing/Assessment Hearing April 2, 2024
Public Hearing/Assessment Hearing May 7, 2024
Begin Construction May 2024
Construction Substantially Complete October 2024
The schedule assumes that the public hearing and assessment hearing for the project will be held
at a single, regularly scheduled council meeting. Note that the construction process should occur
over a two-week period during a May through October timeframe.
Wild Meadows South Area Streets Feasibility Report Page 9
APPENDIX A
Cost Estimate
Wild Meadows South Area Streets Feasibility Report Page 10
OPINION OF COST ESTIMATE
WILD MEADOWS SOUTH AREA STREETS
34,595 Square Yards of Surface
2" Ware - MnDOT SPWEB240(B) MIX (per ton) 3805 $70.99 $270,116.95
Traffic Control 1 $3,000.00 $3,000.00
County Permit 1 $340.00 $340.00
Milling 34,595 $1.30 $44,973.50
Mobilization 1 $1,500.00 $1,500.00
Broom Cleanup 36 $155.00 $5,580.00
Construction Total $325,510.45
Contingency Total (7%) $22,785.73
Total Estimated Road Cost $348,296.18
Cost Assumptions:
Tack coat cost included in the bituminous wear course unit price.
Estimate includes mill and 2-inch asphalt overlay.
Wild Meadows South Area Streets Feasibility Report Page 11
APPENDIX B
Project Location and Potential Assessment Areas
Wild Meadows South Area Streets Feasibility Report Page 12
Wild Meadows South Area Streets Feasibility Report Page 13
APPENDIX C
Detailed Property Listing
Wild Meadows South Area Streets Feasibility Report Page 14
MapID PID PROPERTY ADDRESS
1 0111823410008 145 Sunrise Court
2 0111823410018 150 Sunrise Court
3 0111823420001 4170 Wild Meadows Drive
4 0111823420004 210 Meadowview Lane
5 0111823420007 4190 Wild Meadows Drive
6 0111823420008 4210 Wild Meadows Drive
7 0111823430002 4000 Wild Meadows Drive
8 0111823430003 4030 Wild Meadows Drive
9 0111823430004 270 Lythrum Lane
10 0111823430005 280 Lythrum Lane
11 0111823430007 300 Lythrum Lane
12 0111823430008 310 Lythrum Lane
13 0111823430012 325 Lythrum Lane
14 0111823430013 315 Lythrum Lane
15 0111823430014 313 Lythrum Lane
16 0111823430015 311 Lythrum Lane
17 0111823430017 307 Lythrum Lane
18 0111823430018 305 Lythrum Lane
19 0111823430021 275 Lythrum Lane
20 0111823430036 4085 Wild Meadows Drive
21 0111823410005 4270 Wild Meadows Drive
22 0111823410009 135 Sunrise Court
23 0111823410012 105 Sunrise Court
24 0111823440013 125 Prairie Creek Road
25 0111823440020 175 Meadowview Lane
26 0111823440021 155 Meadowview Lane
27 0111823440022 145 Meadowview Lane
28 0111823440026 4325 Wild Meadows Drive
29 0111823410014 110 Sunrise Court
30 0111823410015 120 Sunrise Court
31 0111823410019 4255 Wild Meadows Drive
32 0111823420011 4265 Wild Meadows Drive
33 0111823440028 4345 Wild Meadows Drive
34 0111823420013 4195 Wild Meadows Drive
35 0111823420014 4205 Wild Meadows Drive
36 0111823420017 4235 Wild Meadows Drive
37 0111823430009 320 Lythrum Lane
38 0111823430026 235 Prairie Creek Road
39 0111823430031 4130 Wild Meadows Drive
40 0111823440001 110 Cassia Court
Wild Meadows South Area Streets Feasibility Report Page 15
MapID PID PROPERTY ADDRESS
41 0111823440008 195 Prairie Creek Road
42 0111823440009 175 Prairie Creek Road
43 0111823440016 170 Prairie Creek Road
44 0111823440017 190 Prairie Creek Road
45 0111823440024 170 Meadowview Lane
46 0111823410007 4310 Wild Meadows Drive
47 0111823410010 125 Sunrise Court
48 0111823410011 115 Sunrise Court
49 0111823410017 140 Sunrise Court
50 0111823420002 250 Meadowview Lane
51 0111823420003 230 Meadowview Lane
52 0111823420015 4215 Wild Meadows Drive
53 0111823420018 4245 Wild Meadows Drive
54 0111823430006 290 Lythrum Lane
55 0111823430016 309 Lythrum Lane
56 0111823430020 285 Lythrum Lane
57 0111823430029 4090 Wild Meadows Drive
58 0111823430033 255 Meadowview Lane
59 0111823430034 235 Meadowview Lane
60 0111823430035 215 Meadowview Lane
61 0111823430037 4105 Wild Meadows Drive
62 0111823430038 4135 Wild Meadows Drive
63 0111823430040 4165 Wild Meadows Drive
64 0111823440018 210 Prairie Creek Road
65 0111823440019 195 Meadowview Lane
66 0111823440025 150 Meadowview Lane
67 0111823440027 4335 Wild Meadows Drive
68 1211823110029 155 Cassia Court
69 1211823110031 115 Cassia Court
70 1211823110033 140 Cassia Court
71 1211823120046 3967 Wild Meadows Drive
72 1211823120054 390 Lythrum Lane
73 1211823120059 345 Lythrum Lane
74 1211823110034 160 Cassia Court
75 1211823110038 3947 Wild Meadows Drive
76 1211823120049 340 Lythrum Lane
77 1211823120050 350 Lythrum Lane
78 1211823120055 385 Lythrum Lane
79 1211823120056 375 Lythrum Lane
80 1211823120057 365 Lythrum Lane
Wild Meadows South Area Streets Feasibility Report Page 16
MapID PID PROPERTY ADDRESS
81 1211823110037 3927 Wild Meadows Drive
82 1211823120048 4007 Wild Meadows Drive
83 1211823120053 380 Lythrum Lane
84 0111823410006 4290 Wild Meadows Drive
85 0111823410013 100 Sunrise Court
86 0111823410016 130 Sunrise Court
87 0111823420009 4230 Wild Meadows Drive
88 0111823420010 4250 Wild Meadows Drive
89 0111823420012 4185 Wild Meadows Drive
90 0111823420016 4225 Wild Meadows Drive
91 0111823430010 330 Lythrum Lane
92 0111823430011 335 Lythrum Lane
93 0111823430019 295 Lythrum Lane
94 0111823430025 4050 Wild Meadows Drive
95 0111823430027 230 Prairie Creek Road
96 0111823430028 4070 Wild Meadows Drive
97 0111823430030 4110 Wild Meadows Drive
98 0111823430032 295 Meadowview Lane
99 0111823430039 4145 Wild Meadows Drive
100 0111823440007 215 Prairie Creek Road
101 0111823440010 155 Prairie Creek Road
102 0111823440011 145 Prairie Creek Road
103 0111823440012 135 Prairie Creek Road
104 0111823440014 105 Prairie Creek Road
105 0111823440015 150 Prairie Creek Road
106 0111823440023 190 Meadowview Lane
107 1211823110030 135 Cassia Court
108 1211823110032 100 Cassia Court
109 1211823110035 3970 Wild Meadows Drive
110 1211823110036 3907 Wild Meadows Drive
111 1211823120047 3987 Wild Meadows Drive
112 1211823120051 360 Lythrum Lane
113 1211823120052 370 Lythrum Lane
114 1211823120058 355 Lythrum Lane
Resolution No. 2024-xx
April 2, 2024
Member __ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2024-xx
RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING
FOR PUBLIC HEARINGS ON WILD MEADOWS (SOUTH AREA STREETS) STREET
IMPROVEMENT PROJECT AND LEVYING SPECIAL ASSESSMENTS FOR SAME
WHEREAS, a feasibility report has been prepared by Steve Scherer as the city’s Public
Works Director regarding a street improvement project for Wild Meadows (South area streets);
and
WHEREAS, the project consists of mill and overlay described in the report; and
WHEREAS, the report provides information regarding whether the project is necessary,
cost-effective and feasible.
NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Medina, as
follows:
1. The feasibility report is hereby accepted, and the project is determined to be
necessary, cost-effective, and feasible.
2. The project shall be constructed using competitive bids received by the City of
Medina.
3. The city council shall consider the making of such improvements in accordance
with the feasibility report and assessing benefited properties in accordance with the city’s special
assessment policy and pursuant to Minn. Stat., Chapter 429. The estimated total cost of the project
is as follows:
• Wild Meadows (South area streets) $348,296.18
4. Public hearings to consider the making of such improvement and the levying of
special assessments related thereto shall be held at 7:00 p.m. in the council chambers at Medina
city hall on the following dates:
• Wild Meadows (South area streets) May 7, 2024
5. City staff is authorized and directed to prepare plans and specifications for making
the project.
Resolution No. 2024-xx
April 2, 2024
2
6. City staff is directed to prepare the appropriate notices for the improvement
hearings and assessment hearings and to cause the proper published and mailed notices to be given
for the public hearings as required by law and in accordance with the above schedule.
7. The amount of the project to be specially assessed against benefited properties in
accordance with the city’s special assessment policy and Minn. Stat. Chapter 429 is as follows:
• Wild Meadows (South area streets) $174,148.09
8. The city clerk, with the assistance of city staff, shall forthwith calculate the proper
amount to be specially assessed for each such improvement against every assessable lot, piece or
parcel of land within the area affected without regard to cash valuation and shall file a copy of the
proposed assessment in the clerk’s office at city hall.
Dated: April 2, 2024
_________________________
Kathleen Martin, Mayor
Attest:
___________________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member __ and
upon vote being taken thereon, the following voted in favor thereof:
-
And the following voted against same:
-
Whereupon said resolution was declared duly passed and adopted.
1
Updates to 97.60 Special Assessment Procedures
Over the past decade, the City Council has adopted special assessment rolls for street
improvement projects on several rural collector roadways. These assessments have been based
on calculations which account for factors such as direct/indirect access, commercial use factor,
and future subdivision potential. Staff believes it would be beneficial to document the practice
of these calculations to assist with creation of future assessment rolls, which currently is not
formally documented.
Planning Director Finke drafted the following language for inclusion in Procedure 97.60 (Special
Assessment Procedures) in the Policy, Procedures and Program Manual. The proposed revision
has been reviewed by relevant staff, including the city attorney. Amendments to procedures are
approved by the City Administrator, but staff wanted to provide this information to the City
Council for informational purposes:
VIII. Prepare the Proposed Assessment Rolls
The City Clerk, with the assistance of the engineer or other staff prepares the proposed
assessment rolls. The proposed assessment cannot exceed the increase in market value
accruing to the property as a result of the public improvement project. The following
information summarizes the manner in which certain types of assessments have been
calculated in recent history to assist staff in the preparation of draft assessment roles
for consideration by the City Council. Notwithstanding these principles, the City
Council retains discretion to impose assessments to any extent otherwise consistent
with State law and City policy.
Road Assessment Calculations Components:
A. Commercial Factor within the Combined Method Calculation: The commercial factor
is based on existing use of the parcel and the impact that commercial activity has on
the roadway. The factor of 5, 10 or 15 is utilized with history of DMJ Asphalt a 5,
Gregor Farms Greenhouse a 5, and assumptions that a Parkview Equestrian would be
a 5, and Three Rivers Baker Golf Course would be a 15.
B. Access Factor within the Combined Method Calculation: The direct calculation is
based on the Policy Definition within the Special Assessment Policy. If the access to
the parcel is direct then an access factor of 1 is utilized. If the access to the parcel is
indirect then an access factor of .010.1 is utilized, regardless of the access being by a
public or private driveroadway, or driveway.
C. Future Lots within the Combined Method Calculation: The maximum potential parcels
are calculated with the current zoning.
D. Corner Lots: Lots that have the potential of being assessed related to two separate
projects will be calculated at 100% for the assessment of the first improvement and at
50% on the second assessment regardless of which roadway would have a more
substantial improvement to the parcel. However, when an indirect access factor was
applied to an assessment for the first improvement, additional reductions have not been
applied to the second assessment because the indirect access factor is intended to
provide the required credit for the corner lot in question.
Agenda Item #9A
2
E. Cemeteries: A cemetery cannot be assessed in accordance with State Statute.
F. Right of Way: Parcels that are entirely right of ways will not be assessed.
G. Rounding: Calculation of assessment will need to be adjusted due to rounding.
Practice is that $.01 per parcel will be adjusted either positively or negatively beginning
with the last parcel listed.
G.H. Rural Collector Combination Method: When calculating assessments for Rural
Collector streets, the assessment has been divided into two halves. The first half of the
assessment is allocated on a per-lot (unit method) basis, with commercial factor
adjustment, but without accounting for future lots. The second half of the assessment
is allocated based on the unit method, accounting for commercial factor, access factor
and future lot factor when calculating units.
Planning Department Update Page 1 of 2 April 2, 2024
City Council Meeting
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director
DATE: March 28, 2024
MEETING: April 2, 2024 City Council
SUBJECT: Planning Department Updates
Land Use Application Review
A) Meander Park and Boardwalk – Meander Rd, east of Arrowhead Dr – Medina Ventures has
requested another amendment to the Planned Unit Development for the project to add a
mezzanine level to the event venue. This would increase the height of the first story and
increase the overall height of the structure to approximately 50 feet. City regulations do not
currently permit height above 45 feet, so the applicant has requested that the PUD allow for this
height. The Planning Commission held a public hearing at the February 13 meeting. Following
a thorough discussion about potential implications, the Commission unanimously recommended
approval with additional conditions. The applicant is updating plans and preparing
supplemental information as recommended by the Planning Commission. Staff will present to
Council when the information is provided.
B) 500 Hamel Road Apartment Site Plan Review – Medina Apartments LLC has requested review
of a site plan review for development of an 89-unit apartment building at 500 Hamel Rd. The
application is currently incomplete for review. The Planning Commission was scheduled to
review at the December 12 meeting. The developer requested postponement of the hearing, and
staff is waiting to hear back on the schedule.
C) Spotless and Seamless Site Plan Review – 2382 Highway 55 – Spotless and Seamless Exteriors
have requested approval of a Site Plan Review to construct a new warehouse/office building.
The applicant proposes to demolish the existing motel and redevelop the site. The application is
currently incomplete for review and will be scheduled for hearing when necessary information is
submitted.
D) 1225 Maplewood Concept Plan – John and Lisa James have requested review of a concept plan
for a three-lot subdivision. Staff is conducting preliminary review and will schedule a public
hearing when complete.
E) Reiser-Hauser Lot Line Rearrangement – 1622 and 1642 Dusty Drive – Mary Lou and
William Reiser have requested a lot line rearrangement to convey a portion of their property to a
neighbor. Council reviewed and approved on February 6. Staff is working with the owners to
get necessary documents recorded.
F) School Lake Nature Preserve 3rd Addition and PUD Amendment – School Lake Nature
Preserve LLC has requested to separate the area of the formal garden from one of the lots within
the development. The garden area is proposed as a stand alone outlot. The City Council granted
approval at the September 19 meeting. Staff will work with the applicant to finalize documents
necessary to meet the conditions of approval.
G) Preserve of Medina (fka Blooming Meadows) – east of Holy Name Dr, north of CR24 – Tim
Boser has requested PUD General Plan and Preliminary Plat approval for a 5-lot rural
subdivision. The applicant proposes to restore a large area of wetlands and create a wetland
bank in addition to the lots. The City Council granted general plan of development and
preliminary plat approval on August 2. Staff will await final plat application.
MEMORANDUM
Planning Department Update Page 2 of 2 April 2, 2024
City Council Meeting
H) BAPS Site Plan Review – 1400 Hamel Road – BAPS Minneapolis Medina has requested an
amendment to their approved site plan review. The Council approved the amended Site Plan
Review at the December 6, 2022 meeting. The applicant has submitted site/civil construction
plans for review and has indicated that they may move forward with site work in the spring of
2024. The applicant has indicated that building construction likely would not begin until the
spring of 2024.
I) Hamel Townhomes Final Plat – 342 Hamel Rd – Hamel Townhomes, LLC has requested final
plat approval for a 30-unit townhome development. The Council granted final plat approval on
August 16. Staff will work with the applicant to finalize documents prior to beginning of
construction.
J) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and Cooling
has requested a Site Plan Review for an approximately 5,000 square foot addition to its building.
The application is incomplete for review and will be scheduled for a hearing when complete.
K) Pioneer Trail Preserve – This project has been preliminarily approved and the City is awaiting
final plat application.
Other Projects
A) 4612 County Road 116 – Staff intends to initiate a rezoning for this vacant property which is
currently being marketed. The parcel was zoned RR-UR because it used to contain a home on a
septic system. Utilities have now been stubbed from the Reserve of Medina near the site, and
staff believes an R1 zoning district is more appropriate because the site ought to be connected to
the City system. The City Council adopted an ordinance rezoning the property at the March 19th
meeting and the project will now be closed.
B) Maple Park Improvements – Staff presented information regarding potential improvements at
Maple Park, including pickleball courts, for discussion at the March 20 Park Commission
meeting. Several residents of the Independence Beach area attended and discussed the potential
pickleball courts. Several residents expressed concerns about adding pickleball courts, while
several other residents expressed support. The Park Commission directed staff to complete
additional engagement for discussion at the April 17th Park Commission meeting.
C) Park Asset inventory/ municipal park fund – Staff presented the asset inventory to the Park
Commission. Staff had included approximate replacement costs for the existing park and trail
improvements within the city, and projected what these costs would correlate to on an annual
basis. The analysis suggests that the replacement costs of existing improvements significantly
exceeds the amount of revenue currently being allocated annually to the municipal park fund.
The Park Commission recommended that the City Council consider increases to the municipal
park fund based on the inventory analysis. Staff intends to present this information to the City
Council in connection with broader annual budget discussions.
D) Metropolitan Council Government Focus Group – I continued to attend focus groups hosted
by Metropolitan Council staff. Introductory information suggests that there may be little to no
projected population growth allocated to Medina beyond which is already planned. Draft
Metropolitan Council objectives which are being discussed seem to emphasize directing growth
and development to the urban core and inner-ring suburbs. There is also language about
minimizing expansions of the MUSA area, and having stricter standards for density within
expanded growth areas. I am advocating language that emphasizes flexibility and more local
decision making.
E) Special Assessment Procedures – Staff prepared proposed language to add to the city’s special
assessment procedures to document the way assessments for rural collector roadways have been
calculated in recent years.
TO: Honorable Mayor and City Council
FROM: Jason Nelson, Director of Public Safety
DATE: March 28, 2024
RE: Police Department Updates
Mother nature has been extremely kind to us all winter long but threw us a curveball this past week.
Officers have been busy with weather related calls for service such as vehicles in the ditches,
accidents, medicals related to falls on the ice, etc.
This past week Sgt Hall, Administrative Assistant Klaers, and I met with Lynn Lembcke who is
conducting our Body Worn Camera Audit. All information from the audit was reviewed and all
requested supporting documentation was turned over. I was advised that we would have the findings
back in approximately 6 weeks. I will share those findings with the City Council after they are
received.
Also, this past week we conducted first round interviews for police officer applicants. There was a
total of 5 candidates that sent in applications. Prior to conducting the interviews one applicant
removed himself from the process. We have offered a background packet to the top candidate.
Sergeant Boecker will be conducting the background.
On March 25, Sergeant Hall was notified that we were awarded the Intensive Comprehensive Peace
Officer Education and Training (ICPOET) Grant that he had wrote earlier in January. We were
awarded the full $50,000 that goes towards a career transition police officer candidate who must have
either two- or four-year college degree. This cannot be used for our current opening and can only be
used for a future opening that we may have. To refresh your memory, if we find a candidate and that
candidate goes through the entire program and becomes eligible to be licensed as a police officer, but
if we don’t have an opening, the candidate will ultimately be hired by another agency. We are not
locked into hiring that candidate at the end of the grant period. The grant period will run through
2025.
Patrol:
The following are updates of Patrol Officers between March 12th, 2024, and March 25th, 2024:
Citations – 16 Warnings – 137 PD Accidents – 4
PI Accidents – Medicals – 10 Falls – 1
Suspicious Calls – 4 Traffic Complaints – 2 Other Agency Assists – 12
Business/Residential Alarm -
11
Welfare Checks - Disturbance Calls - 2
On 03/15/2024 at 1514 hours officers were dispatched to a civil matter in the 1200 block of Highway
55. Officers found a party had come to purchase a vehicle from a resident here. They agreed on a
price but when they went to the DMV to transfer the title, DMV would not accept the out of country
ID from the buyer. The seller refunded money except for $300 because he had already filled out the
title and now needed to apply for a new title. Officers advised everyone that this was a civil matter
and if they could not come to an agreement they would need to go to civil court.
On 03/15/2024 at 2324 hours officer was dispatched to a vehicle theft report at the Medina
Entertainment Center. Customer who had been at a concert reported their vehicle missing afterwards.
Officers were able to locate the customers vehicle in the lot and he was advised on its location. It is
believed the customer forgot where they parked their vehicle.
On 03/16/2024 at 2138 hours officers were dispatched to a traffic complaint in the parking lot of
McDonalds. Store employee reported a vehicle in the drive thru had hit the building twice. Employee
provided a license plate on the vehicle which came back to a stolen vehicle. By the time the officer
arrived at McDonalds the vehicle was gone. The second officer responding from the west side of the
city happened to see a similar vehicle pass the opposite direction and made a u-turn. The vehicle
increased speed to 90 mph but ultimately got caught up in other traffic and pulled to the shoulder.
Officers attempted a felony stop but the driver refused to exit the car and was non-compliant. Officers
continued commands and the vehicle then drove off westbound and a pursuit ensued reaching speeds
in excess of 100 mph. Pursuit continued westbound into Buffalo where a Buffalo officer was going to
attempt to deploy stop sticks. Suspect saw the Buffalo squad and veered off the road to avoid them
and got stuck in a holding pond near the Buffalo Target. Suspect again would not comply with
commands and refused to exit the vehicle. Less than lethal round was deployed at a window of the
vehicle which broke but did not shatter. Suspect shortly after exited the vehicle and was taken into
custody without further incident. Suspect received injuries from driving off the road through the ditch
and was transported to Buffalo Hospital. After examination the suspect needed to be transferred to
North Memorial Hospital in Robbinsdale. Charges are pending against the driver for burglary and
theft of vehicle in Edina along with fleeing in a motor vehicle and possession of stolen property in
Medina.
On 03/18/2024 at 1704 hours officers were dispatched to a reported domestic in the 200 block of
Loretto Street, Loretto. Upon arrival officers spoke with the female and male involved, both of which
had differing stories of what had taken place. Officers took statements from everyone involved and
will submit to the Loretto Prosecuting Attorney for review.
On 03/19/2024 at 1331 hours officer took an attempted burglary report at the Medina Mini Storage,
4800 block of Rolling Hills Road. Officer spoke to the site manager who reported finding damage to a
storage unit door/latch. Officer eventually made contact with the storage unit owner who said they
hadn’t been in the locker in the past ten years and anything in there was junk. Unknown when the
door/lock was damaged.
On 03/22/2024 at 2323 hours officer was dispatched to a medical in the 2000 block of County Road 19
on a report of a 77-year-old male who had collapsed and was not responsive. Upon arrival officers
found the male in cardiac arrest and found there was a DNR order (do not resuscitate) in place. The
male was declared deceased by North Ambulance. The male had several medical issues. The
Hennepin County Medical Examiner was contacted and released the deceased to the funeral home.
On 03/24/2024 at 2325 hours officer stopped a vehicle for speeding on Highway 55 near Pioneer Trail.
As the vehicle was pulling over the officer observed an object being thrown from the passenger
window. Officer made contact with the occupants who were juveniles. One admitted they may have
thrown an alcoholic beverage out the window. Three juveniles were cited, one for allowing open
bottle and two for minor consumption. The parents were notified by the officer.
On 03/25/2024 at 1523 hours officer was dispatched to assist Plymouth PD with suspicious vehicles in
a neighborhood to the east of our border. Two suspicious vehicles were reported by multiple residents
where occupants were attempting to steal items from cars and had attempted to steal a car with a child
inside. Plates were obtained on both vehicles which came back to two reported stolen vehicles out of
Brooklyn Park. Officers checked the area but were unable to locate them. A short time later a
Plymouth officer observed the vehicles driving at a high rate of speed southbound on Interstate 494
approaching Interstate 394. Officers lost visual.
Investigations:
Responded to a theft in progress. Conducted a traffic stop on the vehicle and located stolen
merchandise. Business advised the suspect had impacted their store in the month before. Gathered
video from both cases, sent case to City Attorney and it was charged.
Received a Theft report involving fraudulent MN Wild Tickets. Wrote a subpoena for Venmo records.
Received an identity theft report. Wrote a subpoena for banking records.
Sent CSC case in for charging of domestic assault and forwarded case to another agency where an
alleged crime occurred.
Closed out several cases.
Looked into phone records from a case from 2022. Case was ultimately closed.
Wrote a cell tower dump warrant for burglary case. Following up with another agency on a possible
plate for a suspect vehicle.
Signed a complaint for a domestic case.
Investigations currently has 5 open/active cases.
1
TO: Honorable Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE: March 26 2024
MEETING: April 02, 2024
SUBJECT: Public Works Update
Streets
• Seasonal weight restrictions were lifted on city streets in conjunction with the state on
Monday, March 18th.
• I hosted an informational open house meeting for the residents of Wild Meadows on
March 14th to explain the overlay projects. There were quite a few questions, and
comments about classifying the work as maintenance which should be funded by
general taxes. Feasibility reports, and resolutions to accept/call for public hearings
are in your packets for consideration.
• Public Works finally put the snowplows to work after the two significant events last
week. With the shoulders already being very soft, the crews used extreme care to
stay away from grass and gravel roadsides.
Water/Sewer/Stormwater
• Public Works has made significant progress on the federal EPA mandated service line
inventory project to identify lead service lines. All but approximately 50 service
lines, between the watermain and water shut-off at the curb have been identified. We
will work to identify these last properties by another means, as data could not be
located in our current document archive.
• I am in the process of reviewing the engineering services proposal for the water
treatment plant project submitted by WSB and expect to bring it to the April 16th
council meeting.
Parks/Trails
• The March 20th Park Commission meeting was well attended with most everyone
there to speak about a potential pickleball court at Maple Park. Staff was seeking
direction on the number of courts, and location prior to moving the project forward.
Comments both for and against were heard, and ultimately the Park Commission
decided to seek broader feedback from within the neighborhood and reconvene in
April on this topic.
• Dusty and I have been working on the park asset inventory management document in
an effort to determine the estimated amount of funding needed for future park
infrastructure and equipment. Although the document isn’t done, it is very clear that
more funding is needed for the replacement fund, and any additional amenities that
MEMORANDUM
2
will be added along the way. Staff will continue to work on this document as we get
closer to budget time.
• Three contracts are in your packet for park amenity rental use: two from Orono
Baseball, and one from Agre Tennis. No other organizations submitted requests, so
prioritization efforts were not required.
Miscellaneous
• Staff is gathering information for the brush and compost discussion coming up at the
April 16th council meeting. We are hoping to have a kickoff and signup for the card
reader system at the cleanup day event, the system will not be up and running until
sometime in early summer.
• Mark your calendars for the annual cleanup day on Saturday, April 27 from 8 AM to
12 noon – please let me know if you’re interested in volunteering to help.
ORDER CHECKS MARCH 19, 2024 – APRIL 2, 2024
055510 DIRLAM, SHAUNA ...................................................................... $54.50
055511 KHATRI, SUHAIL ....................................................................... $500.00
055512 KIECKER, JOSH........................................................................ $250.00
055513 LRS PORTABLE OF MN ............................................................. $65.00
055514 LSA BAHAIS OF PLYMOUTH ................................................... $250.00
055515 ODP BUSINESS SOLUTION LLC .............................................. $364.60
055516 OS NATIONAL LLC ................................................................... $166.65
055517 VANGARA, SURESH................................................................. $500.00
055518 ABRA AUTO BODY & GLASS ................................................... $425.96
055519 BEAUDRY OIL & PROPANE .................................................. $1,357.34
055520 EHLERS & ASSOC INC. ......................................................... $2,250.00
055521 GRAINGER................................................................................ $475.10
055522 GROUP HEALTH NON-PATIENT A/R ......................................... $45.00
055523 HAWKINS INC. ............................................................................ $60.00
055524 HENN COUNTY TAXPAYER SVCS DEPT ................................ $585.00
055525 HENN COUNTY TREASURER ............................................... $1,473.36
055526 LORETTO VOL FIRE DEPT INC ............................................ $2,048.00
055527 LYNN CARD COMPANY ........................................................... $157.50
055528 MOTLEY AUTO SERVICE LLC ................................................. $207.50
055529 NAPA OF CORCORAN INC ...................................................... $362.76
055530 PERRY'S TRUCK REPAIR ................................................... $10,658.00
055531 ROLF ERICKSON ENTERPRISES INC .................................. $9,958.00
055532 STANDARD INSURANCE COMPANY .................................... $1,086.75
055533 SUBURBAN TIRE WHOLESALE INC ........................................ $584.00
055534 SUN LIFE FINANCIAL ............................................................... $779.25
055535 TEGRETE CORP .................................................................... $1,418.00
055536 TIMESAVER OFFSITE .............................................................. $206.50
055537 SSI MN TRANCHE 1 #10322006 ............................................ $2,956.39
055538 SSI MN TRANCHE 3 #10327096 ............................................ $4,053.86
055539 VIRIDIAN WEAPON TECHNOLOGIES ........................................ $75.00
055540 WESTSIDE WHOLESALE TIRE ................................................ $120.00
Total Checks $43,494.02
ELECTRONIC PAYMENTS MARCH 19, 2024 – APRIL 2, 2024
007233E PR FED/FICA ......................................................................... $2,306.86
007234E PR MN Deferred Comp ......................................................... $59,386.47
007235E PR STATE OF MINNESOTA ..................................................... $902.12
007236E PR PERA .............................................................................. $22,153.34
007237E PR FED/FICA ....................................................................... $21,476.70
007238E PR MN Deferred Comp ........................................................... $3,304.86
007239E PR STATE OF MINNESOTA .................................................. $4,906.94
007240E CITY OF MEDINA ........................................................................ $24.00
007241E FURTHER .............................................................................. $5,667.48
007242E ELAN FINANCIAL SERVICE ................................................ $13,862.04
007243E FURTHER ................................................................................. $207.22
007244E MINNESOTA, STATE OF ....................................................... $1,273.00
007245E SOLUTION BUILDERS INC ....................................................... $610.24
007246E CENTERPOINT ENERGY ...................................................... $2,865.86
007247E DELTA DENTAL ..................................................................... $2,997.33
007248E FARMERS STATE BANK OF HAMEL ....................................... $150.00
007249E GREAT AMERICA FINANCIAL SERVI ...................................... $178.95
007250E VALVOLINE FLEET SERVICES ................................................ $129.62
Total Electronic Checks $142,403.03
PAYROLL DIRECT DEPOSITS MARCH 27, 2024
0513462 METTAYER, STEPHEN A ......................................................... $793.61
0513463 ALTENDORF, JENNIFER L. ................................................... $1,279.12
0513464 BARNHART, ERIN A. ............................................................. $3,182.08
0513465 BOECKER, KEVIN D. ............................................................. $3,233.74
0513466 DEMARS, LISA ....................................................................... $1,682.89
0513467 DION, DEBRA A. .................................................................... $2,259.06
0513468 ENDE, JOSEPH...................................................................... $2,299.62
0513469 FINKE, DUSTIN D. ................................................................. $3,274.86
0513470 GLEASON, JOHN M. .............................................................. $2,273.53
0513471 GREGORY, THOMAS ............................................................ $2,458.43
0513472 GROTH, BRENNA L ............................................................... $1,473.45
0513473 HALL, DAVID M. ..................................................................... $2,766.85
0513474 HANSON, JUSTIN .................................................................. $2,651.71
0513475 JOHNSON, SCOTT T. ............................................................ $2,808.61
0513476 KLAERS, ANNE M. ................................................................. $1,820.22
0513477 LEUER, GREGORY J. ............................................................ $1,994.22
0513478 MCGILL, CHRISTOPHER R. .................................................. $3,048.01
0513479 MCKINLEY, JOSHUA D .......................................................... $2,438.63
0513480 MYHRE, JORDAN J ............................................................... $2,729.02
0513481 NELSON, JASON ................................................................... $3,223.78
0513482 RATKE, TREVOR J ................................................................ $2,024.47
0513483 REINKING, DEREK M ............................................................ $2,545.87
0513484 RUCKE, MARIA ...................................................................... $1,972.54
0513485 SCHEIBE, CONNIE L ............................................................. $1,483.81
0513486 SCHERER, STEVEN T. .......................................................... $2,864.63
0513487 VINCK, JOHN J ...................................................................... $2,731.60
0513488 WALKER, CAITLYN M. ........................................................... $2,286.94
0513489 WIESE, TANNER .................................................................... $2,098.88
0513490 WOESTEHOFF, CHRISTOPHER ........................................... $2,134.35
0513491 BURSCH, JEFFREY ............................................................... $1,705.21
Total Payroll Direct Deposit $69,539.74
PAYROLL MANUAL CHECK – MARCH 19, 2024
020448 CONVERSE, KEITH A. .......................................................... $9,865.33
Total Payroll Manual Check $9,865.33