HomeMy Public PortalAbout20050309 - Agenda Packet - Board of Directors (BOD) - 05-05 Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 05-05
REGULAR AND SPECIAL MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
6:30 p.m.
Wednesday, March 9, 2005
330 Distel Circle, Los Altos, California
AGENDA*
Please Note: 6:30 p.m. Closed Session Special Meeting Start Time
7:30 p.m. Regular Meeting Start Time
6:30 ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT—CLOSED SESSION
The Closed Session will begin at 6:30 p.m. At the conclusion of the Closed Session,the Board will adjourn
the Special Meeting Closed Session to the Regular Meeting, and, at the conclusion of the Regular Meeting,
the Board may reconvene the Special Meeting Closed Session.
I. Conference with Real Property Negotiator—California Government Code § 54956.8
Real Property—Sail Mateo County APN 066-240-020; 650 Irish Ridge Road, Half Moon Bay
Amency Negotiator—Mike Williams, Real Property Manager
Negotiating Party—Walter Moore,Vice President, POST
Under Negotiation—Price and terms of payment
2. Conference with Labor Negotiators, California Government Code § 54957.6
Agency Negotiators—Craig Britton, Sally Thielfoldt
Unrepresented Employees—Office, Supervisory and Management Staff
7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT
ROLL CALL
ORAL COMMUNICATIONS—Public
ADOPTION OF AGENDA—L. Hassett
ADOPTION OF CONSENT CALENDAR—L. Hassett
BOARD BUSINESS
7:40* 1 Authorize General Manager to Sign Operating Plan for Fire Services Between Sail Mateo County
Fire, California Department of Forestry and Midpeninsula Regional Open Space District. Approve
General Manager's Authority to Approve Technical Revisions to Agreement on all Annual Basis
J. Maciel
7:50* 2 Accept the 2004 Miscellaneous Enforcement Activity Summary and the Fourteen Year Field
Activity Summary—G. Baillie
8:05* 3 Annual Progress Report on Radar Use on District Lands for Calendar Year 2004—G. Baillie
Meeting 05-05 Page 2
8:20* 4 Annual Progress Report on Ranger Bicycle Patrol Program for Calendar Year 2004—G. Baillie
8:30* 5 Initial Presentation of the District's Budget for Fiscal Year 2005-2006—M. Jesperson
9:00* 6 Controller's Report on Proposed Fiscal Year 2005-2006 Budgle —M. Foster
9:10* 7 Authorize All Board Members to Attend the Special Park Districts Forum in Michigan; Authorize
Payment of Board Members' Registration Fees, Travel Costs and Out-of-Pocket Costs—C. Britton
8 Adopt Resolution Renaming, International Open Space Conference Memorial Grove at Purisinia
Creek Redwoods Open Space Preserve to Wangari Mura Maathai Grove—E. Cuzick
9 Authorize General Manager to Execute Purchase Contract with State Department of'General
Set-vices and Folsom Lake Ford for Two Patrol Vehicles for a Total Cost Not to Exceed $60,000,
Authorize General Manager to Execute Purchase Contract with State Department of General
Services and West-Mark for One Water Truck for a Total Cost Not to Exceed $170.000—D.
Topley
REVISED CLAIMS
9:15* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District
Directors and Staff, opportunity to refer public or Board questions to Staff for factual information; request
Staff to report back to the Board on a matter at a future meeting; or direct Staff to place a matter on a future
agenda.
CLOSED SESSION CONTINUED(IF NECESSARY)
9:30* ADJOURNMENT
TIMES ARE ESTIMATED AND ITEMS MAY APPEAR EARLIER OR LATER THAN LISTED. AGENDA IS
SUBJECT TO CHANGE OF ORDER.
TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered
by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each
speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written
communication, which the Board appreciates.
All items on the consent calendar may be approved without discussion by one motion. Board members, the General
Manager, and members of the public may request that an item be removed from the Consent Calendar during
consideration of the Consent Calendar.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED ASSISTANCE TO
PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE DISTRICT CLERK AT(650)691-1200.
NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE DISTRICT TO MAKE
REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.
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Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-23
Meeting 05-05
March 9, 2005
AGENDA ITEM 1
AGENDA ITEM
Proposed Operating Plan for Fire Services Between Midpeninsula Regional Open Space District
and San Mateo County Fire
GENERAL MANAGER'S RECOMMENDATIONS
Authorize the General Manager to sign the attached Operating Plan between San Mateo County
Fire and Midpeninsula Regional Open Space District, and to approve technical revisions to the
Agreement on an annual basis.
BACKGROUND
In March, 2004 the District entered into an agreement with San Mateo County to meet the
mitigation requirements specified in the Final Program Environmental Impact Report for the
Coastside Protection Program. The agreement was also a condition of LAFCO's approval of the
Program.
One of the requirements of the Agreement between San Mateo County and the District was that a
mutual aid agreement would be developed between the agencies. The attached Operating Plan
meets this requirement.
DISCUSSION
The Operating Plan would primarily cover lands west of Highway 35 in San Mateo County.
Most of this area is within the State Responsibility Area for fire related services. Fire services in
State Responsibility Areas in San Mateo County are provided by San Mateo County Fire under
contract by the California Department of Forestry (CDF), thus this Operating Plan has been
negotiated with CDF, which is acting on behalf of San Mateo County Fire. Staff have worked
extensively with California Department of Forestry staff to negotiate an agreement which deals
with the needs and concerns of both parties.
Since the Agreement is operational in nature and contains technical appendices that will need to
be updated to remain accurate, it is recommended that the General Manager be authorized to
approve future technical revisions to the Plan.
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COST IMPACTS
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I Implementation of the provisions of this Agreement will not increase costs beyond those which
the District would normally incur for the ownership and management of District lands.
Prepared by:
Gordon Baillie, Management Analyst
Contact person:
John Maciel, Operations Manager
Attachments:
Exhibit 1 —Operating Plan
FIRE SAFE
San Mateo County
Annual Re ort
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2004 .
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Fuels must be managed in California's
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continue to devastate life and property.
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FIRE SAFE SAN MATE O COUNTY
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2004
Co-Chairpersons
JOHN SIMS GUIDO CIARDI
Assistant Chief Forester
California Dept. of Forestry and San Francisco Water Department
Fire Protection/County Fire Land & Resource Management
San Mateo/Santa Cruz Unit 650-342-5500
650-573-3844
Fire Safe Coordinator
STEVE RICHMON D
831-335-3542
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FIRE SAFE SAN MATEO COUNTY
Table of Contents
1. Dedication of Report 1 -2
2. Member Agencies 3
3. Accomplishments - 2004 4
4. GOALS —2005 5
5. Fire Safe Planning for Decision Makers 6 -8
6. Fire Safe -
Annual Barbeque 9
7. New Chipper for Program 10
8. Fire Safe Projects 11-14
9. Fire Safe Crew Project—
Summ 15-16
10. Local Agency -
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Fuel Reduction Summary 17-19
11. News Article -
Successful grants in South County 20
DEDICATION
San Mateo County Board of Supervisors
in dedicating this report to the San
Fire Safe San Mateo County takes great pleasureg p II
Mateo County Board of Supervisors.
District Supervisors
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Adrienne J Tissier Rose Jacobs Gibson
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Richard S Gordon Mark Church
Jerry Hill Board Chairman
The Board has supported the Fire Safe program through it's establishment in 1988 by the
San Mateo County Fire Chief s Association. They signed a contract with California
Departments of Forestry for a $50,000 grant which enabled Fire Safe to contract for a
"Planning Guide for Fire Management in the Wildland/Urban Interface for the County of
San Mateo"in 1990.
With Board action, the County established the Fire Safe Fund Account has allowed San
Mateo County to monitor the fund and provide purchasing and payment of bills necessary
to run the program.
1
With the closure of the Sheriffs Men's Correction Center in 2003, Fire Safe lost access
to its two crews. Working together, Fire Safe, the Sheriff's Department and the Board
of Supervisors augmented the Sheriff's budget allowing the opening of a 40-man facility
that provided operation of a Fire Safe Crew.
In 2004, the Fire Safe Committee developed an education program, Fire Hazards in the
Wildland/Urban Interface, to discuss this program with Supervisor Gordon, hoping to
make a presentation to other Board members in the coming year.
Our Fire Safe program is grateful for the assistance of the Board of Supervisors these
past 17 years and for their continued interest in the importance of a Fire Safe San Mateo
County.
2
FIRE SAFE SAN MATEO COUNTY
COMMITTEE MEMBERS & AGENCIES
Committee Members by Agencies
Bay Area Air Quality Management District
California Department of Forestry and Fire Protection
Central County Fire Department— Burlingame, Hillsborough
Half Moon Bay Fire Protection District
Midpeninsula Regional Open Space District
Millbrae Fire Department
National Park Service
Pacific Gas and Electric Company
Redwood City Fire Department
San Bruno Fire Department
San Francisco Water Department
San Mateo City Fire Department
San Mateo County Fire Department
San Mateo County Parks
San Mateo Countyheriff's Office
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South County Fire Authority —Belmont, San Carlos
South San Francisco Fire Department
Stanford University— Jasper Ridge Biological Preserve
Woodside Fire Protection District
3
ACCOMPLISHMENTS
2004
• Developed an educational program for Planners, City Councils and Board of
Supervisors and made presentations to Portola. Valley, Woodside, Belmont and
San Carlos.
• Woodside obtained a grant from Fireman's Insurance Fund to purchase a new
chipper for use in the Fire Safe Program.
• Concept paper and grant in the process for Mills Canyon in Burlingame.
• "HydroWeedeater" demonstration presented to Fire Safe Committee to
demonstrate a truly environmental friendly tool.
• Added new projects to Fire Safe Crew work schedule to begin in 2005 with
Sugarloaf Homeowners and San Bruno County Park.
• Fire Safe Crew started a project in South San Francisco City. This is the first
project in that city.
• Purchased used CDF Crew Transport Vehicle to replace lightweight crew van.
4
FIRE SAFE SAN MATEO COUNTY
GOALS
2005
EDUCATION: • Continue to provide information to Planners,
City Councils, County Board of Supervisors,
on the need to be proactive in promoting
Fire Safe Communities.
• Revise the education program to make it
suitable for public presentations.
• Work together to produce media events for
Wildfire Awareness Week in May.
• Encourage development of Community
Fire Protection Plans.
• Develop a list of county-wide homeowner
groups.
ADMINISTRATION: 0 Work with the Board of Supervisors and Sheriff
to secure the necessary funding to support the
Fire Safe Crew.
* Revise and update the Fire Safe website.
0 Establish Fire Safe task groups to better
accomplish necessary work to meet goals.
0 Seek public and private grants for Fire Safe
projects.
* Provide Grant Writing Workshops for Fire Safe
Members.
OPERATIONS: Have replacement crew vehicles on line by
May 2005.
Seek Fire Safe Projects with new agencies and
home owner associations.
5
FIRE SAFE PLANNING
For
Decision Makers
This past year the San Mateo County Fire Safe Committee implemented an innovative
educational program that targets local jurisdictions with a special emphasis on planning
and zoning commissions and city officials.
In recent years, the SMC Fire Safe has become concerned that some planning and code
decisions being made today could significantly increase future fire risk and property
conflicts as communities try to upgrade their ability to respond to and reduce their risk to
wildland fires.
The open space preserves and wildlands of San Mateo County that are so important to
our local residents and attract so many new residents are also increasingly becoming the
next door neighbors of new homes and developments.
The decisions we make today and in the coming years about where homes are located,
what kinds of access or building codes are employed, can have a dramatic impact on what
the future will look like when fires do occur.
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influencing the survivability of a home near a wildland
The single most important factor infl g ty
fire is the roofing material. Wildland fires can produce hot embers that can travel miles
and wood roofs, under such circumstances, are like matches with footings—they are
extremely combustible under hot, dry,windy conditions.
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threaten or are threatened by structural fuels.
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FIRE SAFE ANNUAL BARBEQUE
Jasper Ridge Biological Preserve
Bill Smith, Los Altos Hills,was honored at the annual meeting by the Committee
for his tireless work in promoting the Fire Safe Program in San Mateo and Santa
Clara Counties.
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The annual Fire Safe Barbeque and meeting was held at Jasper Ridge Biological
Preserve at Stanford University. The chef, Deputy Bob Madigan, prepared a
great meal for the hard working Fire Safe Committee and guests.
9
NEW CHIPPER !
Denise Enea, Fire Marshal,Woodside Fire Protection District,was successful in
obtaining a$18,000 grant from Fireman's Insurance Fund to purchase a chipper.
Fire Safe San Mateo County provided an additional $6,000 to upgrade to a larger model.
The chipper will be used throughout the county for Fire Safe Projects.
Woodside Fire Protection District plans to develop a community chipping program to aid
homeowners in the district to dispose of hazardous fuels.
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Deputy Madigan and the Fire Safe Crew receive chipper operation
instructions from the vendor.
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Project Name: WATER DOG LAKE
Sponsoring Agency: South County Fire Authority
Project Contact: Jim Palisi,Fire Marshal(650-802-4252)
Project Description: Clear along Water Dog Lake Road and remove vegetation
behind homes for protection.
Resources Protected: $33.5 million
Project Work Days 14 Days— 1,568 Inmate Hours
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Project Name: CRESTVIEW PROJECT
Sponsoring Agency: South County Fire Authority, San Carlos Parks & Rec. Dept.
Project Contact: Jim Palisi,Fire Marshal (650-802-4252)
Project Description: Clear access road and old fuel break.
Resources Protected: $6.5 million
Project Work Days: 4 Days—448 Inmate Hours
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Fire Safe Crews uses small Toro garden chipper when larger equipment
cannot be used behind homes.
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Project Name: MILLS CANYON CITY PARK, Burlingame
Sponsoring Agency: Burlingame City Parks—Central County Fire Department
Local Contact: Christine Reed,Fire Inspector(650 558-7617)
Project Description: Clear Park property to protect adjacent homes.
Resources Protected: $21 million
Project Work Days: 7 Crew days—784 Inmate Hours
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MILLS CANYON PARK
Work done to protect adjacent homes with work yet to be done in
the background.
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PROJEC' 'ONAGE AND PROPERTY PROTEO' 'D
Fire Safe I for the year 2004.
January 2004
SFWD—PG&E RD. PROJECT—2 days 1 .5 tons $ 500,000.00 protected
SFWD—LOPP RD. OFF 92/LVvR SKYLINE—4 days/ I tons/$ 1,500,000.00 protected
SFWD—HMB PUMP RD./CORNER— 1 day/ .25 ton/$ 500,000.00 protected
SFWD—OLD CANADA RD.PROJECT— I day/.25 tons /$ 500,000.00 protected
SFWD—CANADA RD. POWER POLE PROJECT— I day 1 .5 tons/$ 1,000,000.00 protected
SFWD—OLD CANADA RD CYPRESS PROJECT—4 days/3 tons /$ 2,000,000.00 protected
TOTAL DAYS: 13 TOTAL TONAGE: 5.5 tons PROPERTY PROTECTED: $ 6,000,000.00
FEBRUARY 2004
SFWD—CANADA RD. KOREAN SITE—2 days 1.5 tons $ 500,000.00 protected
SFWD—LOOP RD. /LWR SKYLINE -2 days/2 tons $ 1,000,000.00 protected
SFWD—SAN BRUNO AVE. PROJECT-3 days 3 tons $4,000,000.00 protected
SFWD—OLD CANADA RD. PROJECT- I days I ton $ 500,000.00 protected
TOTAL DAYS: 8 TOTAL TONAGE: 6.5 tons PROPERTY PROTECTED: $ 6,000,000-00
MARCH 20004
SFWD—OLD CANADA RD. PROJECT— I I days/ 5.5 tons $ 1,000,000.00 protected
SFWD—SURVEY LINE PROJECT—3 day / .75 ton/$ 500,000.00 protected
BELMONT—HASTINGS PROJECT— I day 1.5 tons/$ 1,000,000.00 protected
TOTAL DAYS: 15 TOTAL TONAGE: 6.75 tons PROPERTY PROTECTED: $ 2,500,000.00
APRIL 2004
SFWD—LADDER FUEL PROJECT— 6 days/3.5 tons $ 2,000,000.00 protected
SFWD—MISTY RIDGE PROJECT—5 days 1.5 ton/$ 2,500,000.00 protected
SFWD—SWISS PARK PROJECT— I day/0 tons/$ 1,000,000.00 protected
TOTAL DAYS: 12 TOTAL TONAGE: 4 tons PROPERTY PROTECTED: $ 5,500,000.00
MAY 2004
PORTOLA VALLEY RANCH PROJECT—4 days/2.25 ton/ $6,000,000.00 protected
SFWD—OLD CANADA RD. PROJECT— 1 day /.25 ton/$ 1,000,000.00 protected
SFWD—PULGAS WATER TEMPLE PROJECT— 1 day/.25 tons /$ 250,000.00 protected
SFWD—LYNCH PIPELINE PROJECT—2 days /.25 ton/$ 1,000,000.00 protected
TOTAL DAYS: 8 TOTAL TONAGE: 3.5 tons PROPERTY PROTECTED: $ 8,250,000.00
JUNE 2004
BULINGAME—MILLS CANYON PROJECT— 5 days/2.5 tons/$19,000,000.00 protected
SFWD—CYPRESS OFFICE PROJECT— I day / .25 tons/$ 1,000,000.00 protected
SFWD—GATE PROJECT—2 days 1 .5 tons /$ 500,000.00 protected
SFWD—CANADA RD. PROJECT— 1 day/.25 tons /$ 250,000.00 projected
BELMONT—WATER DOG LAKE PROJECT- I day 1 .5 tons/$ 4,000,000.00 protected
TOTAL DAYS: 10 TOTAL TONNAGE: 4 tons PROPERTY PROTECTED: $24,750,000.00
JULY2004
SFWD—SAN ANDREAS DAM—3days 2.25 tons $ 1,000,000.00 protected
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SFWD—PILARCED -)AM— I day/0 tons/$ 0 protected
SFWD—SWISS PAR.- - I day /0 tons/ $ 0 protected
SFWD—EDMONDS RD. PROJECT—2 days 1.5 tons $ 500,000.00protected
BELMONT—WATER DOG LAKE PROJECT— 1 day 1.5 tons/$ 1,000,000.00 protected
BURLINGAME—MILLS CANYON PROJECT—2 days 1 .5 tons/$ 3,000,000.00 protected
SAN CARLOS —CRESTVIEW PROJECT— I day /.25 tons/$ 1,000,000.00 protected
CDF—LYTON DR.& WINDING WY.— I day/.25 tons/$ 2,000,000.00 protected
TOTAL DAYS: 12 TOTAL TONNAGE: 4.5 tons PROPERTY PROTECTED: $ 8,500,000.00
AUGUST 2004
SAN CARLOS—CRESTVIEW PROJECT—3 days/.75 tons $ 5,500,000.00 protected
SFWD—TINA'S PROJECT—4 days/2 tons $ 1,000,000.00 protected
PORTOLA VALLEY RANCH PROJECT— I day/.75 tons $4,000,000.00 protected
BELMONT—WATER DOG LAKE PROJECT—3 days/ 1 ton $ 14,000,000.00 protected
SFWD —SAN ANDREAS DAM— 1 day/0 tons $ 1,000,000.00 protected
TOTAL DAYS: 12 TOTAL TONNAGE: 4.5 tons PROPERTY PROTECTED: $ 25,500,000.00
SEPTEMBER 2004
PORTOLA VALLEY RANCH PROJECT—3 days/.75 tons $ 4,000,000.00 protected
SFWD—CANADA RD. HELICOPTER PAD—2 days/ .25 tons $ 0 protected
SFWD —POWER POLE PROJECT—2 days/ I ton $ 0 protected
SFWD—CRYSTAL SPRINGS DAM PROJECT— I day/ .25 tons $ 1,000,000.00 protected
TOTAL DAYS: 8 TOTAL TONNAGE: 2.25 tons PROPERTY PROTECTED: $5,000,000.00
OCTOBER 2004
SFWD—JAY'S SPRING LINE PROJECT—5 days/2.5 tons $ 500,000.00 protected
BELMONT—WATER DOG LAKE PROJECT—5 days/2 tons/$14,500,000.00 protected
CDF— SKYLINE STATION PROJECT— 1 day/ .75 tons/ $ 500,000.00 protected
TOTAL DAYS: 11 TOTAL TONNAGE: 5.25 tons PROPERTY PROTECTED: $ 15,500,000.00
NOVEMBER 2004
BELMONT—WATER DOG LAKE PROJECT—4 days/ 1.25 tons/$17,500,000.00 protected
SO. SAN FRANCISCO—2 days 1.5 tons/$ 1,000,000.00 protected
SFWD—CYPRESS OFFICE PROJECT—2 days / 2 tons/$ 1,000,000.00 protected
TOTAL DAYS: 8 TOTAL TONNAGE: 3.5 tons PROPERTY PROTECTED: $ 19,500,000.00
DECEMBER 2004
SFWD—FILTER PLANT PROJECT—2 days /3 tons $ 3,000,000.00 protected
SFWD—CYPRESS OFFICE PROJECT—3 days /2 tons $ 1,000,000.00 protected
PORTOLA VALLEY- STANFORD PROJECT— I day/.75 tons $ 1,000,000.00 protected
TOTAL DAYS: 6 TOTAL TONNAGE: 5.75 tons PROPERTY PROTECTED: $ 5,000,000.00
TOTAL FOR 2004
TOTAL DAYS: 123
TOTAL TONNAGE: 55
PROPERTY PROTECTED: $132,000,000.00
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SAN FRANCISCO WATER DEPARTMENT
Water Supply and Treatment Division
San Mateo County Firesafe Program Watershed Management
Peninsula Watershed Wildland Fire Task Force Land and Resource Management Section
2004 SAN MATEO COUNTY SUMMARY
INTEGRATED VEGETATION MANAGEMENT AND PRE-FIRE IMPROVEMENTS
TYPE METHOD BRIEF PROGRAM DESCRIPTION MILES ACRE
Training and Safety • Increase training for Watershed Staff and Operations/Grounds staff
Management and Administration • Initial Response Training to include operations and live drills
* Regular meeting of Wildland Fire Task Force
• Arborist Supervisor first full year of operation
• New Equipment demonstrations/New equipment purchase
• Mowers,pumpers,float pumps,3 new chippers,disc on line.
• Aerial lift truck budgeted and to bid.
• 4000 Gallon Water Truck on line and improved,tested
Discing/Mowing to establish SFWD-Cat w/ *Disc Eastern Watershed Lands adjacent to the Interface Zone. 15 Miles
fireguarding of SFWD Lands and heavy brash disc& *Disc along Highway 280 in specific areas. 6 Miles 30 Acres
adjacent lands in the Wildland rotary mower *Disc Northern portion of Watershed Lands adjacent to San Bruno I-Zone. 25 Acres
/Urban Interface *Filoli Fields disc to control vegetation and exotic invasive vegetation.(Perimeter of
fields/power line only)
125 Acre.,
Vegetation Treatment: Manual Methods: Manual Methods of vegetation control were accomplished using a variety of work groups: Summer
*Roadside Small hand tools SFWD Labor Crews,Watershed keepers,Watershed Workers,Gardeners,Arborists, San Workers
*Structure Small power equipt. Mateo County Sheriffs Work Program,California Department of Forestry and Fire I00Acres
*Wildland Protection,and San Mateo County Firesafe Crews. SFWD
*Exotics Achievements include:Fireguarding around all gates for 50' to 100'.Fire guarding around 30 a
*Water Supply watershed structures.Integrated Vegetation Management @ Southern Fuelbreak at Old SMI`
Canada,Davis Tunnel area,Upper Crystal Line clearance,Swiss Park, Science Trail. 10 acres
Eucalyptus sprout removal SWP
Vegetation Treatments: Mechanical: Mechanical Control used: Roadside applications(annual veg)=50 Miles.Woody 65 Miles 250 Acre,,
*Roadside *Exotics Tiger/Flail Mower, vegetation as follows: All roads mowed including contract mow.Portola Ridge Fuelbreak Annual
*Structures *Wildland Unimog,Grader, 38 Acres and Sawyer Ridge Fuelbreak from Ingoing to 1000 feet past Radio Tower 24 Veg,
Brontosaurus Acres.Fuel reduction Old Canada Rd,Canada Road Fuelbreak,Shee Cam Trail Fuel
V
Reduction,Belmont Meters North Fuel reduction,Weather Station Road 50%.HTFP
pipeline. 12 Miles 15000
Completed Skyline Quarry 750 logs,(15000 cubic yards) Woody cu.yds.
Veg.
Road/Fire Protection Grader * Improvements to Road Conditions for better access and Pre-fire Defense Improvements 40 Miles 3 Major
Improvements Dozer • Repair Roads,Culverts,Slips. Stone Dam,Perimeter,Old Canada,Cahill. Slides
Excavator . Repair of paved access roads CWC and associated road. 5 Miles 20 Sm.
Backhoe . Improvements to CS Tank,Portola Tank,Pilarcitos Fill,LCS Tank and hydrants. Slides
• Improvements at Pulgas,and Crystal Springs Pumps,new hydrants on S.C.T. 6 culvert
• Hydrant improvements at N.S.A.Area and S.A.Area replace
• New radio system construction and Fire Cache improvements 12 hydran
• Pavement stripping and signage 10 gates. improved
• Repair of major slide on Ingoing Road
• Repair of smaller slide on Ingoing with piles
Broadcast Burns SFWD,CDF, Pilarcitos Dam burned. San Andreas Dam burn 3 training bums not completed. 1000Yards 7 Acres
Pile Burns SM Firesafe/Sheriff
Integrated Pest Management& SFWD Spring Valley IVM Plot and Right of Way Vegetation Trials. 2.2 Miles 35 Acres
Chemical Control Spot spraying and application for control of exotics and regrowth. 20 Miles 5 acre
Trials with Spanish Broom control IOAcres
Sudden Oak Death Detection and Surveys including GPS.
Gorse,Tamarisk,Arundo on eradication tract Pampas,broom,thistles on control tract.
Eucalyptus Stump treatments 30 acres
Arboriculture/Forestry SFWD . Hazardous tree removal of trees with DBH> 12 Inches 135 Trees
SF Rec/Park . Hazardous tree removal of trees with DBH< 12 inches 750 Trees
Private contract . Tree pruning 400 Trees
• Tree Failure Fuel Reduction-Various 15000 yards
• Edge tree/Exotics removal program Sawyer Ridge and San Andreas Valley 1000 Trees
• Cell Site at Trousdale.Eucalyptus trees 400 trees
• Burlingame T o 700 trees
Tanks Euc cypress,
ess pine 50 /o
g ,YP P � )
Pipeline Transmission Right of Mechanical and Mowing and Weedeating 60 feet to 80 feet 30 Miles
Way Manual
TOTAL: 195.2 Mile
s es 23 Slides
3385 Trees 6 Culvert
31000 yards 12 hydran
657 Acres
00
San Mateo County Fire Safe Committee Local Agency Fuel Reduction Summary
Agency: Midpeninsula Regional Open Space District Contact: David Sanguinetti Phone: (650)949-1848
Value
Type Method Brief Program Description Acres Fuel Type Tons Protected
Perimeter Discing Tractor Discing Disc a fire break around the perimeter of grassland and 10 Grass 90 Unlimited
brush land areas that border public roadways and Brush
structures.
Mowing Tractor Mowing and Mow along trails, fire roads, staging areas, and 4 Grass 12 Unlin.
manual Grass Cutting helicopter landing zones. Brush
Herbicide Application Spray Application Apply herbicide along parking lot ballards, entrance 4 Grass 7 Unlimited
styles, and fence lines.
Prepared By: Date:
r'
LD a -. ..e
t
5a�t h
r k, kT,✓r4rv''3F5,},,r 11
rr % `P N + u` � -L
°
Z.
d�`� % r,
r 1 � L
�„� r.�rra'4•a ..��t N4'��
�n.�t�H,Ma3s r,.,;�r�� ,v,�ati •� ' �� �.. .�att��,,��.�� �€r M,��-, `��:rT '��-�a• 5�. � s. ��-� <�s
" TWO local fire 111,'l ricts wm chased by the Woodside Fire Pro-
tection District with its grant
have
grants for new equipment money will be used to help he
1 dents dispose of brush they have
cleared- from around their
I By Renee Batti smoke —where you can't even homes.
Almanac News Edaor see your hand in front of your .The district has for years
face,anything that has heat to it encouraged residents whose
T ecently awarded grants you will see;'Ms.Alloro said. homes are near or surrounded by
{ K will help the Woodside The district already had several dense brush to create a`defensi-
1`fire district launch a new older-model cameras,but wanted ble space"around their homes by
brush-clearance program to bet- to increase the number so that all clearing the vegetation, but the
ter protect houses from wildland emergencyvehides responding to difficulty of removing the brush i
fires,and make it easier for fire- fires or smoke-related incidents from their property discourages
fighters in the Menlo Park dis- have one. The new cameras are .some from doing so, said Fire
trict to pinpoint heat sources and lighter and easier to carry. Marshal Denise Enea.
potentially rescue a person Earlier this month firefighters The new chipper will be key to
trapped in a burning building. used the equipment in a night- the program the district will
` Fireman's Fund Insurance time drill"where-we smoked out launch in the spring, Ms. Enea I
Company announced grants a building and sent firefighters in said. Residents will be urged to
totaling$925,000 to Bay Area fire to look for a downed firefighter," remove nearby brush,then move
departments, including $22,200 she said.With the thermal imag- it to the curbside,as they do their
to the Menlo Park Fire Protection ing camera,"you can detect heat garbage and recycling. Then a
District and$18,290 to the Wood- off bodies,"she explained. crew from the county's Fire Safe
side Fire Protection District. The cameras can also be used agency will arrive with the new
in less-dramatic instances.When equipment to break down and I
To the rescue firefighters are called out to haul the vegetation away,she said.
Division Chief Paula Alloro of homes or other buildings because "We're thrilled to get this chip-
the Menlo Park district said the someone detects the smell of per—it will last for many,many
district's grant will pay for two electrical smoke, "we can now years,"_said Ms.Enea.She added
new thermal imaging cameras, point a thermal imager, which that the district and its residents
1p which detect heat sources and can detects heat in a wall,"she said. "were lucky with this year's fire
be used in anumber of situations. season." But, she said, fire offi-
"Ifwe go into
j, full of s amoke b�blackmwith Wood-chipping
new wood,chippe o be pur- pared for less foretunate times. 3 ! 20
� r
��~_ -�'`> Charles PG39
��/ f/ / /_ Edward
�'- PC-18 PC PC-23 PC-27 PC-30 Wilcox& PC-44
PC-12- �- Barbara
Hi1cI1cY
l
1400
-- / Nancy Wilcox
Minard Epp x
—' Michael Wet s --
O borne �f
Entra •......-- __ :•�
PC-1 — _ -- --- _ ............. Geraldine
PC 38
PC-3 PG5- Judson
PC
-17 = PC-43
_ International
Thomas Open Space PC 48
Judson Conference PG29
PC-2 'PC-37'• PG52
PC-7 PC-10 PG14
\\ PC 25 \- .........
PC-16 PC-19 PC-36•
PC 24 PC-28 PC-35 PC 41 PC-47
PC-6 PC-9 PC-13 � ���" PG51
PC-31
PG34
oP6;40 PC-46
Historic /� PC�9 PC-53
extenof Co \ \ •
of Coast PC45
�._. -- \ \ `\/•, � / _ � �
l
Redwoods �—.� �\ ����� � �'--�1• \ �-,
isting
- old-growth i
Coast Redwoods
'*Purisima Creek Redwoods �.
Open Space Preserve '� �` - _��` -_ •. -
-�
I�
Operating Plan between
San Mateo County Fire
(Represented through agreement with the County of San Mateo by
the California Department of Forestry and Fire Protection"CDF")
And
Midpeninsula Regional Open Space District
i
MARCH 2O05
II
Operating Plan between
San Mateo County Fire
And
Midpeninsula Regional Open Space District
This Operating Plan ("Plan") is effective upon execution by both parties hereto, is by and
between the Midpeninsula Regional Open Space District, a California special district
("District") and the San Mateo County Fire Department("County Fire"). It establishes
guidelines that meet the requirements outlined in the Agreement regarding "Fire
Services" as part of the Mitigation Measures proposed in the Final Program EIR for the
Coastside Protection Program, executed on March 16, 2004, between San Mateo County
and District.
1. Purpose
This Plan provides a framework for emergency service providers that respond to
emergency incidents, including EMS calls, that occur within or adjacent to District
property as further described in Section 3 herein.
2. Term
This Plan shall remain in effect unless and until terminated by either agency, 60 days
following delivery of written notice to the other agency. This Plan may be amended only
in a writing properly executed by both parties. This Plan will be reviewed yearly, or as
needed to maintain accuracy.
3. Scope
This Plan shall be in effect on District lands lying west of Highway 35 (Skyline Blvd.) in
San Mateo County, which are located within the area identified as the Coastside
Protection Area ("CPA") by the District and on other District lands which fail within
CDFlCounty Fire jurisdiction.
4. Operating Issues
A. Authorization to use common radio frequencies.
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District vehicles programmed with approved radio frequencies authorized for use by
CDF and County Fire for common communications are listed in Appendix A. These
radio frequencies will be used in accordance with established ICS (Incident
Command System)protocols.
Appendix A outlines Command and Tactical Frequencies and will be updated yearly
or as needed.
B. Notification when CDF/County Fire responds to lands owned or managed by
District.
CDF or San Mateo County Public Safety Communication("PSC") will notify District
Dispatching Center(Mt. View 650-968-4411) as soon as practical after any personnel
from CDF/County Fire are dispatched to District lands.
C. Joint training opportunities for both agencies.
Both agencies will look for opportunities to include each other in joint training
exercises.
D. Incident Control Objectives.
District and County Fire personnel will follow the principles of the Incident
Command System ("ICS"). County Fire or CDF personnel will fill the role of
Incident Commander("IC"). When the incident is on District land, a representative
of the District will be part of the Command System and fill the role of Agency
Representative and advise the Incident Commander of the District's concerns relative
to archeology, sensitive species areas and other resources, and safety related issues.
Properly trained and authorized District Personnel may perform other ICS functions
(i.e. Information Officer, Staging Area Manager, Technical Specialist, etc.)
E. District Staff Assistance
The District's Agency Representative will provide maps and other information about
District lands, including facilities that can be used to stage equipment and people,
sources of water from hydrants or lakes and landing zones for helicopters. This
information is listed in Appendix B, as attached hereto, and will be updated as
needed.
District Staff may only perform services during a fire incident commensurate with the
level of training District has provided. All District personnel will be outfitted in the
properly approved safety equipment(Personal Protective Equipment, or"PPE"),
which will be provided by the District.
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F. Resource Availability
The District's Agency Representative, at the request of the IC, may authorize District
staff to respond to an incident on District lands. The District's Agency Representative
may also authorize use of the District water truck at a fire incident on or adjacent to
District lands if it is available.
If the incident occurs after hours, then CDF or County Fire Dispatch will contact
District's Dispatch. District's Dispatch will then contact the closest District Resident
Ranger to respond.
The District's Agency Representative may authorize District resources to be available
for fires on District lands or adjacent to District boundaries. These resources are listed
in Appendix C, as attached hereto, and will be updated as needed. The District retains
its authority to dispatch District's staff to any incident on District's lands to protect
District's assets, as it deems necessary or appropriate.
i
G. Utilization of Districts Water Truck on Mutual Aid Calls.
The District's water truck may be available for assistance during operations occurring
on or off District's lands within the CPA. The availability of the water truck will
depend on the availability of a District operator who has the correct and valid license
and required training. The operator will be equipped with all the safety items needed
for wildland fires.
Requesting the water truck or other District resources will be done by contacting the
District's Dispatch Center(Mt.View 650-903-6395). The Dispatcher will contact a
District Supervisor to determine whether the water truck and operator are available to
respond.
H. Pre-fire Planning.
The District will maintain its lands in compliance with applicable Public Resource
Codes. Main roads into the preserves shall be maintained in a condition passable for
vehicles year around, gates shall be functioning properly, and each year fire breaks
shall be completed. At least once each year, representatives designated by County
Fire will tour District lands and make suggestions on how District might improve fuel
management practices and may suggest ways to improve preparation for fire
emergency response incidents. A checklist will be developed and used each year to
help maintain consistency.
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I
I. Modified Fire Protection Plan to protect Natural Resources.
During any wildfire on District lands, the IC may consider modified fire protection
techniques to protect natural resources. The District will provide the IC a map
identifying sensitive areas in which modified suppression techniques should be
considered.
The map is attached as Appendix D and will be updated as needed. Modified
suppression techniques include but are not limited to: allowing the wildfire to
continue to burn, use of pre-established fire compartment boundaries, burnouts, water
drops, wet lines, foam lines, and use of hand lines instead of bulldozer lines. In all
instances, fire fighter safety, community protection and emergency resource
availability will take precedence over any modified fire protection technique.
The map will include the following features: Staging Areas, Sensitive Areas, Major
Roads, Fuel Breaks, Major Improvement Facilities, Water sources, Heliports, Power
lines
J. Preserve Closures.
District staff will work with County Fire representatives to evaluate which Preserves in
the CPA should be closed on high burn index days. These areas will be listed in
Appendix E, as attached hereto, which will be created and updated as needed.
K. Fuels, Weather and Fire Behavior
It is hereby acknowledged that District staff receives daily weather updates from Mt.
View Dispatch. On days of Red Flag or Very High Burn index,District staff may make
contact with a CDF station (Skylonda) or call CDF Dispatch center at least once each day
to advise of District's resource availability.
L. Maps
A electronic version of the District Patrol Map Book will be provide to each CDF/
Cou y Fir tation associated with this Plan.
ager JoA E. Ferreira, Chief
Midpeninsula Regional CDF-San Mateo & Santa Cruz Unit
Open Space District San Mateo County Fire Dept.
Dated Dated:
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Appendix A
Command Frequencies
Name Tone Receive Transmit Tone
CDF Felton Local 2(Allen Peak) 167.9 Receive 151.370 159.285 123.0
CDF Felton Local 6(Chalks) 167.9 Receive 151.370 159.285 156.7
CDF Felton Local 5(Belawski) 167.9 Receive 151,370 159.285 146.2
CDF Felton Local 8(Pise) 167.9 Receive 151.370 159.285 103.5
CDF Felton Local 10(Lorna Prieta) 167.9 Receive 151.370 159.285 107.2
CDF Felton Local I l(Mt.Allison) 167.9 Receive 151.370 159.285 114.8
CDF Morgan Hill(Mt.Allison) none 1541.445 159.345 136.5
Tactical Frequencies
CDF Tac 3-San Mateo none 151.175 151.175 none
CDF Tac 6 Santa Clara none 151.325 151.325 none
CDF Tac 10 Santa Clara none 151.400 151.400 none
CDF Tac 2 none 151.160 151.160 none
District Frequencies
MROSD R-l(Purisirna) 123.0 151.235 159.255 218.1
MROSD R-2(Black Mtn) 123.0 151.235 159.255 123.0
MROSD R-3(Mt.Urnunhurn) 123.0 151.235 159.255 110.9
MROSD R-4(Sierra Morena) 123.0 151.235 159.255 131.8
MROSD R-5(Coyote Peak) 123.0 151.235 159.255 179.9
Appendix B
Midpeninsula Regional Open Space District
Skyline Area Landing Zone Coordinates
Coordinates Degrees Thomas Bros.
Preserve ID Minutes.minutes Description Map Page/Grid
El Corte de Madera LOGGER W122°17.8'x N37°24.0' Corte Madera-Logger Camp SM809/C3
El Corte de Madera SKEGGS W122°18.3'x N37°24.6' Skeggs Point SM809/82
La Honda Creek DYER-W W122°16.7'x N37°22.7' Dyer Property West up knoll from permit pkg SM809/D6
La Honda Creek REDBARN W122°15.9'x N37°21.3' Red Barn SM829/F2
Long Ridge KNOLL W122°8.6'x N37°16.1' Heli Knoll,mile marker 15.58 H. SCL850/H4
Long Ridge LRPORTOLA W122°9.7'x N37°17.6' Portola Heights Rd at Hwy 35 SM850/H4
Long Ridge VIRENS W122°8.4'x N37°14.6' Semperviren's Point SCL871/B4
Long Ridge BAR Y W122°9.02'x N37°16.9' Gate LR09 S.of Grizzly Flat SCL850/J6
Monte Bello ADOBE W122°10.2'x N37°19.8' Adobe Creek and Monte Bello Rd SCL830/G6
Monte Bello BLKMTN W122°8.7'x N37°19.08' Black Mountain SCL851/A1
Monte Bello LORI W122°11.1'x N37°19.3' Lori's Permit Parking Lot SCL830/F7
Monte Bello MBLOT W122°10.7'x N37°19.5' Knoll at main parking lot SCL830/F7
Monte Bello QUARRY W122°9.9'x N37°19.0' Canyon Trail SCL851/A2
Monte Bello CANYON2MILE W122°9.26'x N37°18.5' Canyon Trail 2 miles SE of Page Mill Rd SCL850/J2
Purisima Creek NORTHRIDGE W122°21.1'x N37°26.9' Saddle off North Ridge Trail SM788/G3
Purisima Creek PCLOT W122°20.3'x N37°27.0' North Ridge parking lot at PC01 SM788/G3
Russian Ridge RRLOT W122°11.2'x N37°18.9' Main parking lot/Alpine and Skyline SM850/E1
Russian Ridge RRVISTA W122°12.2'x N37°19.4' Vista Point/RR01 SM830/D7
Russian Ridge ALDER SPRING W122°12.3'x N37°19.3' Alder Springs and Mindego Trails SM830/C7
Saratoga Gap Hwy 9 Vista W122°7.2'x N37°15.5' Caltrans Lot at Saratoga Gap SCL871/D2
Skyline Ridge RATTLESNAKE W122°10.87'x N37°18.5' Rattlesnake Point SM830/F2
Skyline Ride SRLOT W122°10.4'x N37°18.6' Skyline parking lot SM830/F2
Windy Hill WHPICNIC W122°14.7'x N37"21.8' Windy Hill picnic area SM829/H2
Windy Hill SPRING 1 W122°14.4'x N37°22.0' Spring Ridge Elev: SM829/J1
Windy Hill SPRING 2 W122°14.2'x N37°22.0' SM830/A1
Windy Hill SPRING 3 W122°14.1'x N37°22.0' SM830/At
Windy Hill SPRING 4 W122°13.9'x N37"22.0' Elev: 1191 SM830/A1
Windy Hill SPRING 5 W122°13.5'x N37°22.0' Spring Ridge Elev:952 SM830/A1
Windy Hill WHVISTA W122°14.7'x N37°22.0' Vista Point(Hwy 35 Closure) SM829/H1
Coordinates Degrees Thomas Bros.
Water Resources Minutes.seconds Description Map Page/Grid
Horseshoe Pond W 122o 10.4'X N37°18.5' SM850/G2
Alpine Pond W122°11.2' X N37°18.8' SM850/E1
Incerpi res water system W 122°09.8 X N37°17.8' 5000 gis.;no large connection;tight spot SM850/J6
SFO water system W 122' 11.1' X N37°18.8' 40000 gis. SM850/E2
Dyer res water system W 122°16.7' X N37°22.6' SM809/D6
Coordinates Degrees Thomas Bros.
Staging Areas Minutes.seconds Description Map Page/Grid
"Bar Y" W 122°09.0'X N37°16.9' SM851/A6
Skyline Ridge lots W122°10.4'X N37°18.6' SM850/G2
Russian Ridge lot W 122° 11.3'X N37°18.9' SM850/E1
Mindego Trail W 122°12.4'X N37° 19.5' SM850/C7
Spring Ridge Lot W122°14.7'X N37°21.8' SM829/H1
Spring Ridge Trail W 122°14.8'X N37°22.0' SM829/H1
Purisima lot W122°20.3'X N37°27.0' SM788/G3
Updated March, 2005
i
Appendix C
Midpeninsula Regional Open Space District
Fire Suppression, EMS, Search and Rescue Equipment
Fire Suppression
12 Brush Patrols (Individually Fitted)
-J/4-1 Ton Pickup with Utility Box Bed
-120 gallon, 80 PSI, slip on with foam capability
-25ft 1'/2 in Hotline Hose,NH Threads
-15ft 1%2 in Hotline Hose, NH Threads
-1%2 in 30/60 Variable Nozzle with Bail Shutoff,NM Threads
-Hydrant and Spanner Wrench with Hose Clamp
-2%NH Female x 1%2 in NH Male Hydrant Reducer
-Pulaski, McLeod, Shovel, Back Pack Pump
1 Type 2 -4WD Water Tender in the purchasing process)
yP l P �p )
-1800 gallon capacity
-250 GPM capability
Emergency Medical Service
-2 Extra Cabs with Covered Transport Capability
-16 Brush Patrols with First Responder Capability
-First Responder level medical equipment and first aid
-First Responder/EMT Trained Ranger Staff
Search and Rescue
-1 Kawasaki Mule ATV with carry out abilities (Hard Mounted Litter)
-4 - 4WD ATV's with 5 gallon fuel can capable racks
-2 Fat Wheel Tire Motorcycles with chain saw capable racks
-2 Low Angle Rope Cashes
Appendix D
GUIDELINES FOR PROTECTION OF RESOURCES DURING FIRE RESPONSE
Environmental
i
Water Avoid the use of retardant or foam in riparian zones or ponds, keeping
retardant drops at least 100 feet from water.
Avoid cutting firelines through wetlands to prevent the alteration of
hydrology and sensitive habitat.
Locate portable latrines and camps at least 100 feet from bodies of water.
Vegetation Brush off debris and soil or wash vehicles and equipment before entering
the preserves and when leaving the preserves to prevent the spread of
Sudden Oak Death and weed seeds.
Minimize cutting of live trees for landing zones and spike camps.
Avoid backfires and cutting firelines through stands of the rare plants
Kings Mountain manzanita(TEAGUE HILL OPEN SPACE PRESERVE,
EL CORTE DE MADERA OPEN SPACE PRESERVE, LA HONDA
OPEN SPACE PRESERVE) and western leatherwood(WINDY HILL
OPEN SPACE PRESERVE and LA HONDA OPEN SPACE
PRESERVE).
Wildlife Retain snags (dead standing trees) as important wildlife habitat.
Restrict bucket dipping and pumping to deep pools and rivers to prevent
rapid drops in water levels that might strand sensitive aquatic wildlife.
Avoid using bucket dipping or pumping in bodies of water that contain
California red-legged frog(ponds in LA HONDA OPEN SPACE
PRESERVE and MONTE BELLO OPEN SPACE PRESERVE) to
prevent incidental removal of frogs, tadpoles, or eggs; contamination of
aquatic habitat by fuel spills; mortality of young sucked up by pumps;
exposure by substantial reduction in water levels; or inadvertent
introduction of predators of California red-legged frog such as fish or
bullfrogs.
Avoid retardant drops within 300 feet of bodies of water containing
California red-legged frog(ponds in LA HONDA OPEN SPACE
PRESERVE and MONTE BELLO OPEN SPACE PRESERVE).
K. Jones, C. Roessler Page 1 3/2/2005
H:Ajmaciel\Appendix D.doc
Minimize low flying aircraft in areas of marbled murrelet habitat (old
growth trees in PURISIMA CREEK OPEN SPACE PRESERVE) during
the April through August nesting season.
Avoid removing old growth trees, large second-growth trees or
surrounding canopy trees and cutting fire lines in the vicinity of potential
marbled murrelet nesting habitat(old growth trees in PURISIMA CREEK
OPEN SPACE PRESERVE). If possible, conduct preparatory burns or
mechanical fuel reduction in areas of potential marbled murrelet nesting to
avoid destruction of nesting trees and adversely affecting canopy cover in
vicinity of nesting trees.
Use appropriate food storage and trash management to prevent wildlife
from obtaining human food.
Cultural Avoid using foam or retardant on or around historic structures unless their
loss is imminent, as these substances can alter the historic condition of the
structure.
Record all ground disturbances, and monitor their location to determine
any effects on archeological resources.
Remove visual evidence of fire management activities, at the order of the
Incident Commander. Remove flagging, flush cut stumps, and pull over
handline berms.
K.Jones, C. Roessler Page 2 3/2/2005
H:\jmaciel\Appendix D.doc
Appendix D
Areas Sensitive to Fire Response
MROSD Preserves within San Mateo County
Purisima Creek Redwoods OSP:
Threatened Species: Marbled Murrelet nesting habitat
Avoid:low-level flying;clearing old-growth or
„y large 2nd growth trees or nearby vegetation
Teague Hill OSP:
Rare plant: Kings Mountain Manzanita
Avoid: backfires,clearing
Windy Hill OSP:
Rare plant:Western Leatherwood
Avoid: backfires,clearing
El Corte de Madera OSP:
Rare Plant: Kings Mtn Manzanita
Avoid: backfires, clearing
C'
LaHonda Creek OSP: �>
Threatened Species: California Red-legged Frog •
Avoid:dipping or pumping from ponds, ' :,,: '"
retardant drops within 300 ft of ponds
Rare Plants:
Western Leatherwood and
Kings Mountain Manzanita
Avoid: backfires,clearing
Monte Bello OSP:
Threatened Species:California Red-legged Frog
Avoid: dipping or pumping from ponds,
retardant drops within 300 feet of ponds
oust over Santa Clara County line)
0:1RoesslerlSMCoFirePlanning\FireSensitive.mxd 3/2/2005
K. Jones, C. Roessler Page 3 3/2/2005
H:\jmacieEAppendix D.doc
Appendix E
List of Preserves which will be closed on
High Fire Danger Days
(Burn index of 41,or higher)
Preserve Name Posting Locations
This appendix will be completed after a tour of District Preserves in the
CPA, with CDF officials.
I
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-17
Meeting 05-05
March 9, 2005
AGENDA ITEM 2
AGENDA ITEM
Field Enforcement Activity for 2004 and Fourteen-Year Field, ivity Summary
GENERAL MANAGER'S RECOMMENDATION r
Accept the 2004 Miscellaneous Enforcement Activity Summary and the Fourteen-Year Field Activity
Summary.
DISCUSSION
Since April 1995, staff has given the Board written monthly reports on emergency incidents and
enforcement activities on District land. At the end of each year you have been given a summary for that
year as well as a comparison with previous years.
Two summaries are presented for your review: the 2004 Miscellaneous Enforcement Activity Summary
(Appendix A), and the Fourteen-Year Field Activity Summary (Appendix B), with highlights
represented in graph form (Appendices C and D).
The Miscellaneous Enforcement Activity Summary (Appendix A) lists, in chronological order for the
past year, contacts made or reports taken by staff of potentially serious, violent, or other criminal activity
on or near District land. This is not a comprehensive list of incidents but reflects incidents of special
interest or concern. Events which posed special concern for ranger safety, or which were unusual in
nature were included. The Fourteen-Year Field Activity Summary includes violations of District Land
Use Regulations, emergency responses, criminal activity, and mutual aid incidents. Only contacts that
resulted in some form of written record, such as a District incident report, written warning, citation, or
mutual aid assistance report, have been included in these summaries. General assistance to preserve
visitors, informational contacts, and verbal warnings have not been included.
Trends and Issues
The total number of noted violations of District ordinances was 1,727 this year. This is a slight decrease
from last year's total of 1,733. It should be noted that Parking, and Parking After Hours violations
constituted 588 instances of the recorded District violations. When parking violations are removed, the
number of noted violations of District Ordinances rose from 1,086 in 2003 to 1,139 in 2004, an increase
of approximately 0.05%. Parking problems in Rancho San Antonio continue to be an area of focus and
attention.
R-05-17
Page 2
Recorded bicycle violations increased from 333 in 2003 to 435 in 2004 (an increase of 31% - see chart
below). Bicycle speed and bicycle helmet violations were the main components of this increase, and
reflect staff's implementation of Board direction for increased radar hours.
1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
A.VIOLATIONS
1.Bike-closed area 120 172 197 154 125 149 112 101 112 99 62 60 63 8
.Bike-s eed 431 1011 149 1121 85 681 64 821 101 931 14
.Bike-helmet 203 255 287 263 92 148 128 159 135 152 18
Bike-night riding 44 17 29 3 39 5 25 1
Total Bicycle Violations 120 172 197 400 481 585 531 295 357 294 342 301 333 43
The total recorded number of acts of recorded vandalism dropped from a high of 107 in 2000 to 57 in
2001, and continued at about the same level (58) in 2002 and 62 in 2003. In 2004, 44 incidents of
vandalism occurred. Staff continue to monitor the vandalism problem and to install more vandal
resistant infrastructure.
The number of accidents experienced by bicyclists increased slightly from last year, while the number of
hiking/running accidents and equestrian accidents decreased slightly. Appendix D provides graphical
information on accident trends for different user groups.
The number of violations has steadily increased over the last 14 years (see Appendix Q. During this
time period the number of users, the number of acres managed by the District, and the number of staff
have also increased. Staff will continue to focus on areas of special concern, including illegal trail
construction, especially in the Skyline preserves, and auto burglaries.
Prepared by:
Gordon C. Baillie, Management Analyst
Research Assistance:
Frances Reneau, District Ranger
Contact Person:
John A. Maciel, Operations Manager
R-05-17 Page3
2004 Miscellaneous Enforcement Activities
APPENDIX A
KEY SCSO Santa Clara Sheriffs Office OS Off District lands CDF CA Dept. Forestry
SMSO San Mateo Sheriffs Office CHP CA Highway Patrol F&G CA Fish &Game
LGPD Los Gatos Police EPAPD East Palo Alto Police Dept.
CAMP Campaign Against Marijuana Production
Date Nature of Incident Outcome Rangers Law
Present Enforcement
Assistance
January
4 A vehicle, ATV and other items Suspects returned to the scene, and were 7 6
were stolen from District renters. arrested by Santa Clara SO
16 Two subjects were observed A District ranger requested Santa Cruz 3 2
vandalizing District property and SO. The suspects called for their father,
smoking marijuana who responded and was verbally
abusive. Subjects were cited.
February
7 Two stolen vehicles were recovered CHP removed the vehicles I I
in Sierra Azul
to A subject was seen walking away The subject was not found. The vehicle 3 1
from a vehicle which was was recovered by CHP
determined to be stolen.
March
13 A subject committed suicide in Santa Clara SO,District rangers and the 5 3
Rancho San Antonio County Park coroners office removed the body.
13 A subject associated with a The driver of the vehicle was cited. The 2 1
suspicious vehicle at Sierra Azul ran subject who ran was not found.
from a ranger.
28 Two subjects under the influence of One subject was found to have a no-bail I I
alcohol were contacted at Windy warrant and was arrested by San Mateo
Hill so
April
16 A 152 plant marijuana plantation Plants were removed by the Santa Clara 1 5
was discovered at Sierra Azul County Narcotics task force.
23 A large group was discovered The majority of the subjects were 4 2
having an after-hours party at underage. PAPD performed sobriety
Foothills OSP tests on the drivers. Subjects were
issued citations.
28 A search was conducted for an at- Search was terminated due to a lack of 4 25
risk woman in the area of Saratoga specific information.
Gap
May
5 A marijuana plantation with SCSO did surveillance in the area for 2 4
approximately 120 plants was two days, and two subjects were
discovered in the Jacques Ridge arrested.
area
f
R-05-17 Page4
Date Nature of Incident Outcome Rangers Law
Present Enforcem
ent
Assistance
7 A subject in a vehicle was contacted Subject was found to have an open 1 1
for after-hours on Mt. Umunhum container of alcohol, and a warrant.
RD. Subject was cited by the Ranger and
SCSO
25 An illegal trail was discovered in Area was monitored,but no suspects 2 0
Monte Bello. The trail had extensive were found. SCSO was notified The
bicycle jumps and other features area was restored.
constructed. Possible marijuana
growing tools were also found.
June
6 District rangers responded to a A deceased woman was found in the 1 26
report of a vehicle over the side at vehicle. The subject had been in the
Saratoga Gap and Highway 9. The vehicle for approximately six weeks.
vehicle was associated with a The subject was removed by District
previous report of a suicidal person. staff and the coroner. SCSO is
investigating.
23 Two subjects were contacted for SCSO responded and arrested the 3 1
fishing and closed area violations. subject.
One subject had$12,500 in
outst riding warrants.
Jul
14 An unoccupied stolen vehicle was EPAPD arrested the subject for vehicle 1 2
located at Ravenswood. A subject theft.
returned to the vehicle with a gas
can.
August
6 Approximately$13,000 worth of SMSO took a report. 1 1
District equipment was stolen from
the Skyline Field Office.
17 A marijuana plantation was Approximately 1,000 plants were 2 1
discovered on land adjacent to removed. SCSO and Santa Cruz SO
Monte Bello OSP. participated.
September
30 A campsite associated with a The area was cleaned up and is being 1 3
marijuana plantation was found in monitored for further activity.
Sierra Azul OSP. Ammunition was
found in the area.
October
4 A campsite believed to be Staff continue to search for the 3 0
associated with a marijuana marijuana plantation. SCSO.
plantation was found.
9 8 people were contacted on Mt. An investigation was made for possible 3 4
Umunhum RD. for after-hours drug and alcohol violations and
violations unlicensed driving. SCSO arrested one
subject for being under the influence.
18 A neighbor reported a suspicious The structure was destroyed. 2 0
structure on District lands. The
structure was found to be a
greenhouse for marijuana growing.
R-05-17 Page 5
Date Nature of Incident Outcome Rangers Law
Present Enforcement
Assistance
23 SMSO responded to a report of District Rangers cited three people for 2 1
subjects shooting in Higgins shooting in a preserve.
Purisima
November
8 5 subjects were apprehended at One subject was found to have warrants 1 1
11:30 PM for after-hours violations. and was cited by SCSO. Other subjects
were cited by District rangers.
21 One of two subjects stopped for SMSO responded,and the subjects were 2 2
riding a closed trail acted stopped off District lands. Both subjects
aggressively and verbally threatened were cited. One subject had an arrest
a ranger. record.
December
6 A subject, with a history of District After staff met with the Santa Clara 3 0
violations and narcotics violations, District Attorney's office and the Santa
was contacted as he left a closed Clara Narcotics task force to pursue
area. prosecution the individual was
convicted,received a$700 fine and has
been ordered not to enter District lands
for three years.
R-05-17 Appendix B Page 6
FOURTEEN YEAR FIELD ACTIVITY SUMMARY
1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 20(13 2004
A.VIOLATIONS
L Btke-closed area 120 172 197 154 125 149 112 101 112 99 62 60 63 89
2.Bike-speed 43 101 149 112 85 68 64 82 101 93 146
3.Bike-helmet 203 255 287 263 92 148 128 159 135 152 187
4.Bike-nightridin 44 17 29 3 39 5 25 13
5.Bike-Unsafe Operation 13 3 1 3 1 31 4 0
6.Do s-prohibited 21 31 58 58 62 63 72 37 48 34 40 52 72 72
7.Do s-offleash 33 82• 92 76 67 81 101 63 58 82 111 129 168 188
8.Off road vehicle 41 39 26 20 15 16 11 17 18 16 27 18 34 28
9.Closed area 176 252 286 262 9 38 30 17 21 8 17 31 53 66
I O.After hours 127 194 148 118 89 80 76 106 183 137
1 I.rishing 0 0 2 6 6 5 1 0 0 11 4 2 6 10 ID
12.Vandalism 14 1 13 27 19 28 26 20 42 106 109 57 58 62 44
13.Parking 119 180 173 114 173 192 154 197 138 192 505 267 233 196
14.Parking after hrs. 225 182 228 197 188 224 262 366 414 392
15.Dum /litter 13 11 11 18 15 7 9 8 10 13 6 4 15 18
16.Cam fires 18 18 7 12 9 6 4 1 17 4 5 1 4 3
17.Camping 10 19 22 19 6 5 4 7 20 9 2 1 8 16
18.Wea on contact 12 26 10 1 16 7 5 4 8 10 2 6 1 24 13
19.Weapon re rt 26 15 3 13 5 71 8 4 8 2
20.Wea on-Evidence of 6 2 3 4
20.Other 127 54 59 121 11 90 33 33 61 52 53 114 105 103
Total 704 897 970 11141 1,267 1,510 1,365 1,046 1,158 1,133 1,526 1,464 1,733 1,727
B.ACCIDENTS/FIRE
I.Bic cle 24 46 41 41 57 52 47 35 36 28 37 31 28 29
2.F uestrian 5 4 3 1 5 6 1 7 13 2 1 2 3 7 7 3
3.1-liking/Running 27 11 18 19 19 14 22 1 8 9 8 22 10 161 12
4.Other first aid 13 14 11 6 2 8 13 12 10 9
5.Seareh&rescue 13 6 1l 7 9 12 10 12 7 10
6.Vehicle 7 3 3 6 12 6 7 10
7.1-1ehco ter landings 8 2 8 7 9 10 6 7
8.Fire(-acres) 1(<I) 3(<1) 5(6) 4(1) 3(13) 3(3/4+) 3(1) 1(<I) I1(-10) 0 6(58) 6 1 5
Total 57 64 67 69 108 93 122 64 73 71 112 94 82 85
C.ENFORCEMENT
I.Citations 373 445 463 430 654 716 1 629 5191 505 410 845 761 882 955
2.Written warnings 199 255 236 429 468 695 655 414 489 530 570 518 640 629
3.Arrests 7 8 7 6 3 2 4 1 3 5 7 31 2 1
4.Police assistance 32 22 36 28 24 11 27 37 38 30
Total 579 708 706 865 1,157 1,435 1,324 962 1,021 956 1,449 1,326 1,562 1,615
D.CRIMES
I.Auto burglaries 32 23 8 7 14 2 5 21 14 5 34
2.Falseinformation 7 11 13 111 10 3 4 1 31 13
3.Resisting Peace Officer 3 9 1 9 61 11 4 9 5 18 7
4.Assault 1 0 3 2 0 3 2 2 0 0
5.Poaching 3 2 2 3 0 01 1 01 1 0
6.Possession/Cultivation-Mari'uana 9 10 8 3 9 101 14 9
7.Minor in possession of Alcohol 23 15 11 5 12 3 0 111
8.Other 15 16 14 20 10 12 18 16 42
Total 0 0 0 32 37 45 82 1 75 62 33 70 53 57 116
E.MUTUAL AID
1.Accidents 12 18 26 54 28 26 36 43 32 31 28 38 38 3
2.Enforcement 1 11 28 29 18 15 26 12 14 11 20
..Fire(acres) 2(2) 4(48) 3(l+) 2(l0+) 4(5) 5(2+) $(28) 5(<9) 12(<12) 7 8 4 2 8
4.1lefico ter landin s 2 11 11 7 7 4 9 11 7 1
S.Other 1 4 1 4 2 3 3 8 3
Total 14 22 29 56 45 70 80 1 74 1 70 70 60 701 66 34
i
R-05-17 Appendix C Page 7
District Enforcement Activities
Fourteen Year History
2000
1800
1600
1400
1200 -
m
-a
1000so
_
O logo
Z 800
600 rr'
/ • • • •
400
200
1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
Bicycle Violations ti Written Warnings • Citations —Total Violations — - -— Vandalism
R-05-17 Appendix D Page 8
Accidents By User Type
60 _ ..
50
40
C1
V
a 30 - - - -------
0
z
20 - - -
10 -- --
0
1991 1992
1993
1994 1995 Bicycle
1996 1997 -- Hiking/Running
Year 1998 1999 2000 2001 vp Equestrian
2002 2003
2004
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-19
Meeting 05-05
March 9, 2005
AGENDA ITEM 3
AGENDA ITEM
Annual Progress Report on the Use of Radar on District Lands for Calendar Year 2004
GENERAL MANAGER'S RECOMMENDATION
Accept this informational report on the Radar Program.
DISCUSSION
At your Regular Meeting of December 14, 1994 you approved the program for use of radar by
District rangers and directed staff to report annually on its use (see Report R-94-124). During the
last ten years rangers have used radar to continue to increase visitor awareness and to enforce the
District's trail use speed limit.
Radar Program Data
The data contained in the table below represents the total use of radar by District rangers during
the last ten years. Over the period represented, the number of equestrians recorded by radar was
less than 1% of the total readings taken. None of the equestrian readings have been in excess of
the District's trail use speed limit, so they were not included in the table.
Number of Radar Readings
1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 Total
Ing: on
15 MPH 950 1,798 2,697 2,081 2,415 1,980 1,886 2,316 2,158 1,954 20,235
16-20 MPH 248 553 758 659 631 133 478 649 633 554 5,29
1 -25 MPH 82 149 214 136 179 133 179 184 203 216 1,675
6- 30 MPH 16 23 25 30 16 11 19 33 21 41 235
30 MPH 3 7 2 2 6 5 0 16 2 10 53
Total> 15 MPH 349 732 999 827 832 282 676 882 859 821 6,43
Total Readings 1,299 2,530 3,696 2,908 3,247 2,262 2,562 3,198 3,017 2,775 24,71
Ratio of Violations
o Readings 26.87% 28.93% 27.03% 28.44% 25.62% 12.47% 26.39% 27.58% 28.47% 29.59% 26.04%
Citations 22 53 57 38 25 30 31 61 51 92 46
R-05-19 Page 2
The chart below illustrates the percentages of speed observations averaged over the ten year
period of 1995 — 2004.
Average Radar Readings - by Speed Category
1995 - 2004
26-30 MPH
0.85% >30 MPH
21 -25 MPH 0.19%
6.09%
16-20MPH
19.26%
a
S � N
<15 MPH
73.60%
Findings
1. The majority of bicyclists using District trails adhere to the trail use speed limit; however,
29.6% of the riders observed exceeded the trail use speed limit of 15 miles per hour in 2004.
2. The ratio of trail use speed limit violations over the last ten years has remained fairly
constant, between 25% to 29% of the total number of readings.
3. The radar program continues to provide opportunities for rangers to contact bicyclists and
educate preserve users regarding trail use safety.
R-05-19 Page 3
CONCLUSION
In 2004, staff completed 547 hours of radar service. This is an increase of 13% from the 483
hours completed in 2003. A number of factors contributed to this, including staff's follow
through on Board direction that more time be spent on bicycle speed enforcement. Citations
issued for speed violations also increased from 50 in 2003 to 92 in 2004. Written warnings
increased from 42 issued in 2003 to 58 written in 2004. The ratio of citations issued to speed
violations greater than 20 MPH increased from 23% in 2003 to 34% in 2004. The following
table summarizes the information for the last four years.
YEAR Radar Hours Citations Warnings
2004 547 92 58
2003 483 50 42
2002 373 61 40
2001 289 31 52
The number of readings greater than 30 MPH increased from 2 in 2003 to 10 in 2004. Staff
continue to focus their attention on the so called"extreme mountain biking" aspect of the sport,
which continues to be of concern to staff.
Implementation of a new radar database has improved staff's ability to analyze the radar readings
taken by staff, and to more accurately track hours of radar service, and citations and warnings
issued. Further work on the data collection methods will be done in 2005. The attached chart
(Appendix A) illustrates the distribution of radar readings by preserve and by speed.
Staff believes that the use of radar and the speed enforcement program is an effective means of
increasing public awareness about safe trail use. It is an objective method of determining a trail
user's speed and increases the frequency of informational contacts. It is also staffs experience
that trail use speed limits are more often observed by bicyclists when they are aware that rangers
are using radar and enforcing the trail use speed limit. The percentage of speed violations is
likely to be greater when radar is not being operated.
Prepared by:
Gordon Baillie, Management Analyst
Contact Person:
Same
R-05-19 APPENDIX A Page 4
2004 Radar Speed Information by Preserve
Preserve Name Total#of Speed Readings <=15 16-20 21-25 26-30 31+
El Corte de Madera 150 -108 27 14
5.4% 72.0% 18.0% 9.3% 0.7%
El Sc reno 6 F-2 ' E 1
0.2% 33.3% 50.0% 16.7%
Fremont Older 720 528 133 49 �J ��
25.9%* 73.3% 18.5% 6.8% 1.1% �0.3%
Long Ridge 246 F7344 ( 2 --� 1
8.9%x 61.4% 23.6% 13.8% 0.8% l 00.4%
Monte Bello 275 129 77 49 16 ��
9.9% 46.9% 28.0% 17.8% 5.8% 1.5%
PltrisimCx 12 12 E:-- F-
0.4% 100.0%
Russian Ridge 12 g
0.4% 75.0% 25.0%
Saratoga Gap 18 18� F----i F--j 1--j E�
0.6% 100.0%
Sierra Azul 148 92
5.3%* 62.2% 24.3% 10.1% 2.0% 1.4%
Sierra Azul- Kennedy - 93 F52 21 16 FJ
Limekiln
3.4%* 55.9% 22.6% 17.2% 3.2% 1.1
St. Josephs Hill 1,086 848 193 37 '� -�
39.1%* 78.1% 17.8% 3.4% 0.7%
Windy Hill 9 �� � F-
0.3% 55.6% 33.3% 11.1
Total Number of Readings E21775 1,954 F 554 216 41 10
70.4% 20.0% 7.8% 1.5% 0.4%n
*Percentage of Total Radar Readings
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-22
Meeting 05-05
March 9, 2005
AGENDA ITEM 4
AGENDA ITEM
Annual Progress Report on Ranger Bicycle Patrol Program lndar Year 2004
t
GENERAL MANAGER'S RECOMMENDATION
Accept this informational report on the ranger bicycle patrol program.
BACKGROUND
At your Regular Meeting of December 14, 1994 meeting you approved the ranger bicycle patrol
as an ongoing part of the ranger patrol duties (see Report R-94-125). The Board also requested
that staff provide an annual progress report on the program. This report reflects the status of the
program for 2004.
DISCUSSION
The bicycle patrol program includes seven mountain bicycles available to the ranger staff. Two
rangers from each office are assigned to bicycle patrol for a one year period, leaving the third
bicycle at each office available for the remaining rangers to share.
Written procedures were developed for the bicycle patrol program. Each ranger is required to
keep track of the following information: time spent preparing for bicycle patrol each day, actual
time spent on bicycle patrol, and the number of public contacts made while on bicycle patrol.
Following are the statistics for the 2004 calendar year:
• Rangers performed 217 bicycle patrols for a total of 398 hours of patrol time.
• Approximately 2,872 visitors were contacted (an average of 7.2 contacts per patrol).
• Approximately 44 hours were spent on preparation and maintenance of the bicycles.
R-05-22 Page 2
The total bicycle patrol hours for the last ten years are as follows:
2004 398 hours
2003 214 hours
2002 234 hours
2001 361 hours
2000 184 hours
1999 309 hours
1998 280 hours
1997 710 hours
1996 192 hours
1995 183 hours
The 398 hours of patrol in 2004 represents the second largest number of bicycle patrol hours in the
history of the program. Staff is enthusiastic about the program, and have found it to be an effective
and well received way to contact the public.
Staff will be encouraged to continue their involvement in the voluntary bicycle patrol program.
Incentives are available for staff involvement in the program in the form of an increased uniform
allowance for staff who achieve 50 hours of patrol during the calendar year. There are currently four
bicycles available in the Foothills area, and three bicycles in the Skyline area.
The nature of the visitor contacts included numerous informational contacts, and verbal and written
warnings for violations such as excessive bicycle speed and other District ordinance violations.
Bicycle patrol rangers issued citations for helmet violations, riding in a prohibited area, and dogs off
leash. A few responses were made to accidents on the trails. The rangers on bicycle patrol indicated
that the public response to seeing rangers on bicycles continues to be very positive. Once again, this
year's program ended with no reported employee accidents or injuries.
CONCLUSION
The ranger bicycle patrol program continues to be an effective way to patrol District trails. It has
been well received by all visitor use groups. The program provides an incentive for staff to devote
more time to a non-motorized form of patrol.
Prepared by:
Ken Miller, District Ranger
Chris Barresi, District Ranger
Gordon Baillie, Management Analyst
Contact Person:
Gordon Baillie, Management Analyst
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-26
Meeting 05-05
March 9, 2005
AGENDA ITEM 5-
AGENDA ITEM
Initial Presentation of the District's Budget for Fiscal Year 20 006
GENERAL MANAGER'S RECOMMENDATION
Review the proposed District budget for the 2005-2006 fiscal year. The final District budget for
the 2005-2006 fiscal year and the report and recommendations of the Administration and Budget
Committee will be presented at the Board's March 23rd Regular meeting for adoption.
Please note that budget figures have changed since the last meeting of the Committee for all
departments in light of new information and a re-evaluation of District needs in 2005-2006. The
net reduction of$37,300 in the District's budget are minor adjustments and will not affect the
District's ability to accomplish its goals as established in the Action Plan for 2005-2006.
DISCUSSION
Overview
This report presents the proposed budget for the 2005-2006 fiscal year that extends from April 1,
2005 through March 31, 2006. Staff will review this report with you at your March 9, 2005
Regular meeting. The proposed budget for the 2005-2006 fiscal year currently totals
$38,448,277 and breaks down as follows:
Land Purchases $20,000,000
Debt Services $6,961,814
Operating Expenses $9,300,300
Property Management $106,150.
Public Access Improvements $1,590,988
Staff Facility Improvements $20,000
Other Special Projects $121,025
Coastside Protection $348,000
The proposed $9,300,300 operating budget represents a 5.4% increase from the operating budget
approved in 2004-2005. The operating budget excludes expenses for property management, the
coastside protection program, master planning, capital improvements, and special projects.
The increase in the operating budget expenses is primarily a result of increased costs for salaries
and benefits (7.6% increase District-wide). The proposed Salaries and Benefits budget includes
salary adjustments based on merit increases as well as increases in the PERS employer
contribution (4%) and insurance premiums for the health program (13%). This budget does not
R-04-33 Page 2
include an annual salary adjustment. There are also significant increases in the amount budgeted
for Worker's Compensation (20% increase) and Unemployment insurance (55% increase) from
the 2004-2005 adopted budget.
The budget for Salaries and Benefits also reflects the addition of two new Ranger staff positions
(budgeted 3 months) in the Operations Department, and a full year of salary and benefits for the
Network Administrator in Administration (previously budgeted at 70 percent time). Staff
changes are discussed in more detail in the individual department sections of this report.
Budget Growth Guideline for Operating Expenses
The Budget Growth Guideline for Operating Expenses generally provides for an average 7%
growth in an operating budget when tax revenue growth is estimated to be 5%or less. The
guideline also allows some limited growth in the operating budget beyond 7% when tax revenue
growth is estimated above 5% and the relationship between the operating budget and tax revenue
is below 50%. The d'efinition of operating expenses has remained unchanged and includes
salaries and benefits, services and supplies, and fixed assets associated with the administration of
the District's five departments. Expenditures for land acquisition, property management, special
projects, and capital improvements (including master planning) are considered outside operating
expenses.
The proposed 5.4% increase in the 2005-2006 operating budget is within the limits of the Budget
Growth Guideline for Operating Expenses. The 2005-2006 tax revenues are anticipated to
increase 4% over 2004-2005 tax revenues, however, the state will take approximately 10% of our
tax revenue ($1.7 million) according the Governor's agreement with Special Districts. The
proposed budget and operating expenses reflects significant effort to minimize budget increases
as much as possible in light of the state "take-away", without compromising important operating
programs and projects.
Budget Review Process
The 2005-2006 Administration and Budget Committee (the "Committee"), composed of
Directors Nitz (Chair), Davey, and Siemens, reviewed the proposed budget on the Board's behalf
during four open, publicly noticed meetings in February. The Committee's work included
reviewing the proposed 2005-2006 budget by department and category expense groupings (as
well as by major projects and activities),the 2004-2005 projected expenditures, and the 7%
budget growth guideline for District operating expenses. The Committee members received and
reviewed all the line item accounts included in the each department's proposed budget as well as
District-wide budget information for salaries and benefits, coastal protection, legal expenses,
resource management, property management, and computers.
Controller Mike Foster met with the Committee on February 24 to discuss projected revenues,
debt service, and a District cash flow analysis. The Controller's report will be presented to the
Board separately at your March 9 Regular meeting. The Committee will schedule additional
meetings, if necessary, in order to review changes to the proposed budget prior to the Board's
final adoption on March 23.
Proposed Program Budgets
The following section of this report presents the 2005-2006 proposed budget by department to
facilitate your review. Attachment A of this report shows in detail the 2005-2006 proposed
budget broken down by department and major expenditure categories.
r
R-04-33 Page 3
1. REAL PROPERTY DEPARTMENT
04-05 Adopted 04-05 Projected 05-06 Proposed
Budget Expenses Budget
Salaries & Benefits $458,210 $456,847 $487,633
Services & Supplies $103,575 $61,974 $91,625
Fixed Assets—Operating $149,000 $83,730 $102,750
Expenses
Property Management $108,590 $89,936 $106,150
Debt Service $6,890,926 $6,890,926 $6,961,814
Land $15,000,000 $6,8000,000 $20,000,000
Special Project $60,000 $0 1 $114,625
TOTAL $22,770,301 $14,383,413 1 27,864,597
The 2005-2006 proposed budget for the Real Property Department is $27,864,597, a 22.4%
increase above the 2004-2005 adopted budget. Excluding debt service payments, the Real
Property Department budget is $20,902,783. The department proposes $20,000,000 for New
Land Purchases, previously budgeted at $15,000,000 in 2004-2005. It is anticipated that several
key property additions to District preserves will be completed this year. Controller Mike Foster
forecasts that $20,000,000 will be available in 2005-2006 for the purchase of land.
The Real Property Department's emphasis during 2005-2006 is to continue focusing efforts on
purchasing lands critical to fill in and complete the open space greenbelt, aggressively seeking
resolution to encroachment problems and completing several grant-funded acquisition projects at
Saratoga Gap, Mills Creek and Purisima Creek Redwoods Open Space Preserves.
The budget for Salaries and Benefits increases 6.4% above the 2004-2005 adopted budget largely
due to increases in PERS and the cost of health benefits as discussed above. No position changes
are proposed for this department.
The Services and Supplies budget decreases 11.5% below the 2004-2005 adopted budget
primarily due to an anticipated decrease in legal assistance needed to resolve encroachment
problems on District lands. The services and supplies budget includes monies for appraisals, title
research, sur
veys,s, engineering studies, grant preparation, legal fees and environmental
assessments not directly related to a particular land purchase.
Fixed Asset expenses, and expenses directly related to land acquisition, such as appraisals, site
engineering, escrow fees, title insurance, and legal fees are budgeted at $102,750. This
represents a 31% decrease below the 2004-2005 budget due to an anticipated decrease in legal
assistance and engineering services needed for new land purchases.
Debt Service for principal repayment and interest on the District's land contracts and note issues
is budgeted at $6,961,814 for the 2005-2006 fiscal year, an increase of 1.0% over the 2004-2005
adopted budget. Controller Mike Foster is looking into refinancing additional notes in 2005-
2006, providing a potential present value savings of$860,000.
The Special Projects budget includes $114,625, consisting of two separate projects: the costs of
managing and operating Guadalupe Land Co. ($64,625) at Sierra Azul Open Space Preserve and
the structure improvements associated with the Hayes purchase at El Sereno Open Space
Preserve ($50,000). In 2004-2005, the special projects budget included $60,000 for an
R-04-33 Page 4
anticipated predator control program at Ravenswood Open Space Preserve that was associated
with the settlement agreement with the Federal government as part of the Guadalupe River
Watershed project. The agreement with the Federal government was delayed and this project
was deferred as a result of the state budget reduction in May 2004, and will be funded out of the
Planning budget in 2005-2006.
The 2005-2006 proposed budget for the Property Management program is $106,150 a 2.2%
decrease below the 2004-2005 adopted budget. The program's proposed budget is divided into
two major areas: 1) ongoing regular property management activities, and 2) expenditures related
to the District's administrative office building. Operating expenses for the portion of the building
occupied by the District are included in the Administration budget.
Net income from the District's property management properties for fiscal year 2005-2006 is
projected at $707,250 (gross income of$813,400), a 4.1% increase over the 2004-2005 projected
net income. In 2004-2005, projected net income is $679,464 (gross income of$769,800), an
increase from the 2003-2004 income of approximately 4.5%.
2. PLANNING DEPARTMENT
04-05 Adopted 04-05 Projected 05-06 Proposed
Budget Expenses Budget
Salaries & Benefits $864,944 $760,681 $867,026
Services & Supplies—Operating $61,000 $30,460 $56,910
Fixed Assets—Operating $7,500 $6,733 $0
Expenses
Public Access Facilities & $1,793,926 $878,512 $1,565,988
Planning Projects
Unanticipated Capital $25,000 $51,727 $25,000
Improvements
Staff Faci
lities $895,338 $719,259 $20,000
Coastside Protection Program $394,565 $427,256 $348,000
TOTAL $4,042,273 $2,874,628 $2,882,924
The 2005-2006 proposed budget for the Planning Department is $2,882,924 and represents a
decrease of 28.7% over the 2004-2005 adopted budget. The reduction in the overall Planning
budget is primarily the result of significant decreases in the Capital Improvement Projects
Program, which includes both Public Access Facilities and Staff Facilities.
To simplify tracking and reporting, the Planning Department budget is divided into two sections:
an"Operating Budget" and "Planning Projects and Capital Improvement Program Budget."
Operating Budget
The proposed operating budget reflects salaries and benefits and non-project-related services and
supplies necessary for the every day operational needs of the Department. The $923,936
proposed operating budget is 1% lower than the 2004-2005 adopted operating budget. A slight
increase in the salaries and benefits area of this budget is offset by a slight decrease in the
services and supplies area. This budget does not include funding for a Geographic Information
System (GIS) Intern or unanticipated consultant services as previously budgeted in 2004-2005.
R-04-33 Page 5
Planning Projects and Capital Improvement Program Budget
The proposed Planning Projects and Capital Improvement Program Budget of$1,958,988 is
separated into programs to reflect the projects associated with specific growth guidelines.
Programs include Planning Projects, Public Access Facilities, Unanticipated Capital
Improvement Projects, Staff Facilities and the Coastside Protection Program.
The $1,565,988 proposed budget for Public Access Facilities and Planning Projects is subject to
the $500,000 per year guideline averaged over a five-year period. When adjusted for grant
income, the proposed budget is slightly above the cap as shown in Attachment B.
• The Planning Projects Program proposed budget of$490,025 includes the Sierra
AzullBear Creek Redwoods Master Plan, La Honda Creek Master Plan, Vegetation
Survey and Classification, Road and Trail Inventory and Assessment, Herpetological
Survey, and a District Resource Research Program.
• Approximately 23% of the $1,100,963 proposed for the Public Access Facilities Program
(capital improvements that include structure upgrades, trails, roads, staging areas, signage
and fencing, etc.) is comprised of grant-funded projects.
The Unanticipated Coital Improvements Program includes budget allocations for demolitions,
barriers, signs, and other improvements that may be necessary for properties that are acquired
during the next fiscal year, or for emergency projects. The definition of Unanticipated Capital
Improvements was revised this year and can be found in Attachment C of this report. Based upon
recent unanticipated project expenses, the proposed budget is $25,000.
The guideline for improvements to Staff Facilities, revised in 2004-2005, limits the Staff
Facilities budget to an amount, that when averaged over 10 years, is less than 3.5% of the
District's operating budget. The proposed $20,000 budget for the Staff Facilities Program
includes funding for repair and relocation of the HVAC, and installation of a back-up electrical
system at the Skyline Field Office. This amount is well below the guideline. Attachment B
shows the staff facility budget averages beginning with fiscal year 1995-1996.
The 2005-2006 proposed budget for the Coastside Protection Program is $348,000,
a planning work for the
approximately 11.8/o less than last year's adopted budget. The cost of plan g I,
Coastside Protection Program is not subject to a growth guideline; however, since the Local
Agency Formation Commission (LAFCo) approved the Program on Sept 7 2004 it is anticipated
ated
that this will be the last year the Coastside Program is budgeted outside of the growth guideline.
This year's Coastside budget reflects the cost of implementing the policy revision process and
fulfilling requirements resulting from the LAFCo approval. The proposed budget includes
funding for consultant services, legal services, public relations including the revision of the Good
Neighbor Policy, the purchase of a water truck required as a mitigation measure in the Final
Environmental Impact Report(previously budgeted in the Operations department in 2004-2005),
purchase of a fire truck $50 000 per the Agreement with San Mateo
and a pro rata share of the p ( � ) p €�
County regarding fire services.
R-04-33 Page 6
3. OPERATIONS DEPARTMENT
04-05 Adopted 04-05 Projected 05-06 Proposed
Budget Expenses Budget
Salaries & Benefits $3,600,699 $3,493,123 $3,970,484
Services & Supplies.... $972,124 $930,751 $1,111,422
Fixed Assets—Operating $189,000 $83,950 $125,500
Expenses
TOTAL $4,761,823 1 $4,507,824 $5,207,406
The 2005-2006 proposed budget for the Operations Department is $5,207,406, a 9.4 % increase
over the 2004-2005 adopted budget. The priorities for the Operations 2005-2006 budget are to
continue our commitment to land stewardship by improving field operations and resource
management practices. This will be accomplished by increasing staff and adding new updated
equipment to address the increased demand and problems that result from more public access.
The Salaries and Benefits budget is $3,970,484, an increase of 10.3% over the 2004-2005
adopted budget because of two new Ranger positions (budgeted at three months), a full year of
salaries and benefits for the two Maintenance and Resource Supervisors (budgeted for six
months in 2004-2005), and additional seasonal and intern hours. The two new Ranger positions
will allow four Rangers to be assigned to a work area team and, as a result, assure consistent
coverage of District lands where adequate coverage is currently lacking. This budget includes
funding for an additional 2,000 of Seasonal Open Space Technician hours ($36,000) and an
additional 700 Resource Management Intern hours ($10,000).
The 2005-2006 proposed Services and Supplies budget of$1,111,422 is a 14.3% increase over
i n of the Operations bud ides for the following
the 2004-2005 adopted budget. This port et provides o p g p g
new items: O a 1 stud of the District's radio needs to correct current problems and address
y
staffing
coverage of additional Coastal lands, (2) a study of land management costs to evaluate
needs and staff distribution, (3) increased fuel costs, (4) training for the two new Rangers, (5)
purchase of surveillance equipment for detecting illegal activities on District lands, (6)
emergency medical oxygen equipment for half of the patrol vehicles.
The 2005-2006 proposed Resource Management Program budget is $220,633, an increase of
44.5%. The increase provides funding for two resource management studies on best
management practices and resource management practices, a greater level of invasive plant
control in contract services, outside maintenance services, and equipment rentals, and the
purchase of additional field supplies for resource management projects.
The Fixed Assets budget is $125,500, a decrease of 33.6% over the 2004-2005 adopted budget.
The proposed budget is consistent with the five-year capital equipment schedule(see Attachment
D) and includes the replacement of two patrol vehicles, replacement of trail equipment and
purchase of additional trail equipment that is needed, and the purchase of two new fire pumpers
for patrol vehicles.
R-04-33 Page 7
4. PUBLIC AFFAIRS DEPARTMENT
04-05 Adopted 04-05 Projected 05-06 Proposed
Budget Expenses Budget
Salaries & Benefits $540,013 $445,290 $573,829
Services & $324,462 $216,825 $337,802
Supplies
Fixed Assets $0 $0 $0
Special Projects $41,565 $36,965 $6,400
TOTAL $906,040 $699,080 $918,031
The 2005-2006 budget for the Public Affairs Department budget proposes a 1.3% increase from
the 2004-2005 adopted budget.
The Salaries and Benefits budget includes funding for a full-time Interpretive Aide position. In
2004-2005, this position was funded at 60%time and additional funding was provided for a
Public Affairs Intern. In 2005-2006, Public Affairs proposes funding the Interpretive Aide at
full-time and canceling funding for the Intern position.
The Services and Supplies budget includes funding for the following: (1) $15,500 to maintain the
Web site, develop an image library and institute online merchandising, (2) $12,000 to hire a
lobbyist to secure federal funding for the clean up of Mt. Umunhum, (3) $6,400 to attend this
year's Special Park Districts Forum, (4) $5,800 to purchase a color laser printer to be used by all
Departments, and (5) $1,800 to purchase a new computer for the Community Affairs Supervisor.
Other Service and Supplies operating funds are for ongoing volunteer, docent, and interpretive
programs; publications, postage, and contract services.
The department also budgeted for two special projects that are considered outside of the
operating expenses budget: the Nature Center and the "Tales and Trails" book. Grant funding of
$5,400 is available for the Nature Center and will be used to complete the final layout and design
of the interpretive signs for the center. The "Tales and Trails" 30t" anniversary book was
published in 2004-2005. Public Affairs will complete the remaining promotional work with
$1,000 funding in 2005-2006.
5. ADMINISTRATION DEPARTMENT
04-05 Adopted 04-05 Projected 05-06 Proposed
Budget Expenses Budget
Salaries & Benefits $1,152,256 $1,180,246 $1,238,914
Services & Supplies.. $392,413 $309,884 — $336,405
Fixed Assets—Operating $6,500 $6,500 $0
Expenses
TOTAL 1 $1,551,169 1 $1,496,630 $1,575,319
The 2005-2006 proposed Administration Department budget represents a 1.6 % increase from
the 2004-2005 adopted budget. The primary changes in the Administration budget are the result
of the following: increases in salaries and benefits as noted below; the transfer of all District
ergonomic equipment costs from specific departments to Administration so that equipment can
R-04-33 Page 8
be shared or reused by anyone in the District; funding for the district-wide database consultant;
and no election expenses anticipated in 2005-2006.
The Salaries and Benefits category is funded at $1,238,914, 7.5 % above the 2004-2005 adopted
budget. The 2005-2006 proposed budget includes $275,647 for Board appointees' salaries (not
including an annual increase or incentive pay), $669,537 for the Administration Department
staff, and $23,000 for Director's fees. The Network Administrator position is funded at full-time
(budgeted at 70% time in prior years) due to increase networking and growing information
technology needs of the District.
As the department responsible for supporting most District administrative activities, the Services
and Supplies budget of$336,405 includes funding for such basic items as: Administrative Office
Equipment Leases ($24,000), Utilities ($56,900), and Janitorial/Outside Maintenance Services
($38,700), the cost of repair of the drainage system at Distel Circle, and possibly the possible
addition of a fire alarm system. The Services and Supplies budget also includes the expenses for
the auditor, payroll services, labor relations, and information systems support, as well as $15,000
to provide communication, supervision, and management training for all departments and Board
members.
There is no funding proposed for Fixed Assets in 2005-2006. Last year, the District purchased
and installed new data server costing $6,500. In 2005-2006,the District plans to replace the
District's email server. The cost of the email server is approximately $4,500, which is less than
the threshold to be categorized as a fixed asset.
Prepared by:
Michelle Jesperson, Management Analyst
Sally Thielfoldt, Assistant General Manager
Cathy Woodbury, Planning Manager
John Maciel, Operations Manager
Rudy Jurgensen, Public Affairs Manager
Michael Williams, Real Property Manager
L. Craig Britton, General Manager
Contact person:
L. Craig Britton, General Manager
Attachments:
A. Proposed 2005-2006 Budget
B. Proposed Capital Improvement Program Budget for FY 2005-2006
C. Revised Definition of Unanticipated Capital Improvements
D. Capital Equipment Schedule, Operations Program
Attachment A
Fiscal Year 2005-2006 Budget Summary By Department
2004-2005 2004-2005 2005-2006
Adopted Budget Projected Expenses Proposed Budget
Real Property
Salaries and Benefits 458,210 456,847 487,633
Services and Supplies 103,575 61,974 91,625
Fixed Assets 149,000 83,730 102,750
Property Management 108,590 89,936 106,150
- ,
Land and Debt 21,890:926 13,690,926 26,961,814
Special Projects 60000, 0 114,625;
Total,All Expenses 22,770,301 14,383,4131 27,864,597
Administration
Salaries and Benefits 1,152,256 1,180,246 1,238,914
Services and Supplies 392,413 309,884 3_36,405',
Fixed Assets 6,5001 6,500 0
Total,All Expenses 1,551,169 1,496,6301 1,575,319
Operations
Salaries and Benefits 3,600,699 1 3,493,12311 3,970,484;
Services and Supplies 972,124 i 930,751 1,111,422
-
Fixed Assets 189,000 83,950
Total,All Expenses 4,761,823 4,507,824 - 5,207,406
Planning
Salaries and Benefits 864,944 760,681 867,0261
Services and Supplies 61,OOOi: 30,460 56,9101
---
Fixed Assets 7,500I 6,733 0
Coastside Protection 394,565 427,256 1 348,OOO
_ 1
Planning Projects 319,850 208,685 - 490,025
Public Facilities/FEMA 1,499,076 721,554 1,100,963'
Staff Facilities 895,338: 719,259 20,000
Total,All Expenses 4,042,273 2,874,628 2,882,924
Public Affairs
-
Salaries and Benefits 540013 445,290 573,829I
Services and Supplies 324:462 216,8251 337,802
Fixed Assets 0 0 0
Special Projects 41,565! 36,9651 6,400
Total,All Expenses 906,040 699,080 9187031
Totals,All Departments 34,031,606 23,961,575 38,448,2771
Attachment B
Capital Improvements and Planning Projects Budget Analysis
Public Access Improvements FY 11 1 11 1 .
FY 2001102 FY 2002103 FY 2003104 FY 2004105 FY 2005106
Actual Actual Actual Projected Proposed
Public Facilities $ 336,534 $ 380,283 $ 378,653 $ 446,554 $ 1,100,963
FEMA Projects $ 73,983 $ 78,517 $ 372,755 $ 275,000 $ -
Tro'ss CIP $ 410,517 $ 458,800 $ 751,408 $ 721,554 $ 1,100,963
Grant Income $ - $ 55,718 $ 138,419 $ 43,266 $ 253,157
FEMA Income $ - $ - $ 120,626 $ 278,675 $ -
Other Income $ 76,279 $ 26,000 $ 17,000 $ - $ -
Adjusted CIP $ 334,238 $ 377,082 $ 475,363 $ 399,613 $ 847,806
Gross CIP Average: $ 688,648
Public Facilities:Trails and roads,staging areas, signage,etc. Adjusted CIP Average: $ 486,821
FEMA Projects: Storm repair projects
Adjusted CIP=Gross CIP-(Grant Income+ FEMA Income)
Other Income: Funds held in escrow, insurance payments,settlements(reimbursement from Santa Clara County for Bay Tree Project)
Public • • • Planning Projects FY 211 1 11 1 .
FY 2001102 FY 2002103 FY 2003-04 FY 2004105 FY 2005106
Actual Actual Actual Projected Proposed
Public Facilities (CIP) $ 336,534 $ 380,283 $ 378,653 $ 446,554 $ 1,100,963
FEMA Projects (CIP) $ 73,983 $ 78,517 $ 372,755 $ 275,000 $ -
Planning Projects* (Contract Services) $ 20,259 $ 1,125 $ 53,108 $ 208,685 $ 490,025
Gross Total $ 430,776 $ 459,925 $ 804,516 $ 930,239 $ 1,590,988
Grant Income $ - $ (55,718) $ (138,419) $ (43,266) $ (333,157)
FEMA Income $ - $ - $ (120,626) $ (278,675) $ -
Other Income $ (76,279) $ (26,000) $ (47,000) $ - $ -
Adjusted Total $ 354,497 $ 378,207 $ 498,472 $ 608,298 $ 1,257,831
Planning projects not included in budget analysis prior to 2000101.
*Includes Master Plans, Regional Resource Inventory, Road and Trail Inventory and Assessment,and Grazing Plan
Other Income: Funds held in escrow, insurance payments, settlements(reimbursement from Santa Clara County for Bay Tree Project,
and Quentin Hancock Foundation grant for Sierra Azul Master Plan)
5 Year Gross Average $ 843,289 Guideline: $500,000/YearAveraged over
5 Year Adjust. Average $ 619,461 a 5 year Period
5 Year Average Percentage of
Budget Spent FY 2000/01-2004/05 59%
page 1 printed 3/3/2005
1
Attachment B
Capital Improvements and Planning Projects Budget Analysis
Staff and Administrative Facilities
FY 1996197 FY 1997198 FY 1998199 FY 1999100 FY 2000101
Actual Actual Actual Actual Actual
Facilities, Field $ 549,168 $ 7,625 $ 23,329 $ 32,930 $ -
Facilities, Admin $ - $ - $ - $ 30,000 $ 49,384
Total $ 549,168 $ 7,625 $ 23,329 $ 62,930 $ 49,384
FY 2001102 FY 2002103 FY 2003104 FY 2004105 FY 2005106
Actual Actual Actual Projected Proposed
Facilities, Field $ 63,578 $ 32,764 $ 361,948 $ 719,259 $ 20,000
Facilities, Admin $ 279,721 $ 12,182 $ - $ - $ -
Total $ 343,299 $ 44,946 $ 361,948 $ 719,259 $ 20,000
10-Year
Average: $ 211,250
Guideline:3.5%of District's Annual Operating Budget 5-Year
Averaged over a 10 Year Period Average: $ 293,890
FY 2005106 Proposed District Operating Budget $ 9,300,300
3.5%_ $ 325,511
page 2 printed 3t312005
Attachment C
Definition of a Capital Improvement Program
Approved by Board March 27, 2002
Amended March 15, 2004
tlrrtended-march 1), 2005
A capital improvement project is defined as a major, nonrecurring expenditure that
exceeds $10,000 and includes one or more of the following:
1. Any construction of a new facility(e.g. a public building, trails and roads, staging
area, or the like) or an addition to, or extension of, such a facility.
2. Any demolition of structures or facilities to eliminate environmental, health and
safety hazards or to prepare a site for future public access.
3. A nonrecurring rehabilitation (i.e. something which is infrequent and would not be
considered annual or recurrent maintenance) or major repair of all or part of a facility,
building or its grounds.
4. Any planning, feasibility, engineering, or design study related to an individual capital
improvement project or to a program that is implemented through individual capital
improvement projects.
The District's capital improvement projects are budgeted in four separate programs that
when combined form the Capital Improvement Program:
1. Public Access Facilities—capital improvements that include such items as structures,
trails and roads, staging areas, signage, and fencing on the District's preserves.
2. Planning Projects—Master Plans, Resource Management Plans, and resource
inventories and studies used to prepare such plans.
3. Unanticipated Capital Improvements—improvements that may be necessary for
properties acquired during the next fiscal year, or for emergency projects
(demolitions, barriers, signs, etc.). The Unanticipated Capital improvements lirre-
item budget fir they total oI'unanticioatcd rejects is $25,000 per year. The cost ofan
r�d��i�Itr l Gist ntr� aced oroiect such as those descril.�cc1��clor�� does not have to melt
the ordinary I O1000 C°IP threshold.. (The tuaffd Aequisi#i��a pry�r 1�%aI I'rc�Pert�v
t)cpGrtr7�nt will not provide funds for unanticipated capital projects.)
Evtlrn�rles of,ilnnr of cln nls rtc c c ssar 1,innlzctdialc ll ct cprop t nes are a ctctr_r c J.
('Fates fences or other barriers necessary tc�._Secuz e the oro oerty
*---Initial si,4ne
* F)crtrolrt_ion of strr.lctur�es_antl_removal of`debris or abandoned vehicles that are �I
e leariv visi lc_ 1'rorn apthlic right-of Nyay or within an area open foi public access,
1
Attachment C
and which constitrtte ail attractive tttaisance ancl,l'or have been ideutifed in the.
Roar(,l tep<nt tot nntrrediate action
• Removal of hazardous materials unless the work regrtired is not of an urgent
nature and meets the C'lP project criteria In this case the project would become a
pqq of the C"apical. Im.roy ernetit Program.
• Eliminate a hazard that is critical to OUblic safety within an area can toLpublic
access
l�°��crllcrs«'era7c�rr 7c�r7c°l�?to c�c°ts_u
Protection of a tratcrral or cultural resource in immediate dander of irreversible
damage if-tio_actlop is taker, where the scope of work meets the C[P project
criteria_suclt as niaior reimir to a stream batik where erosion is impact tig
salmonid habitat.
* Repair storm damn_,c to roads that are rCgUired for emergency access and
...... evacuation ofreside,nts where these o 'work meets tlrc- C'il' t rc cet criteria.
The combined budget for Public Access Facilities, Planning Projects and
Unanticipated Capital Improvements is subject to the $500,000 per year guideline
averaged over a five-year period.
4. Staff Facilities—capital improvements to District offices, maintenance and operations
facilities, and employee housing.
The guideline for improvements to Staff Facilities limits the ten-year average of the
Staff Facilities budget to 3.5% of the District's annual operating budget for that fiscal
year.
2
Attachement D
OPERATIONS EQUIPMENT PLAN
2005-2010
(with current year expenditure)
Actual Expenses Current Year o ected Expenses TOTALS
.............YW�_
......................
------------- -----------
EQUIPMENT 2003-2004 2004-2005 ,W YW 6:,,07.......... ---------i66i ywi----------------2008-2009--------------2009-2010------- (2005-2010)
Vehicles:
a)Replacement
Patrol (four) $116,000 (two) $69,000 (two) $70,000 (two) $72,000 (two) $72,000 (two) $75,000 (two) $75,000 16 REPLACEMENT
Maintenance (one) $35,000 (two) $75,000 (two) $80,000 VEHICLES
Administration (one) $40,000
......................................... .......... -------------- ---------------................ ............ ........... ------------------ .....................----- ....................................... .......... ....................... ................I.................. ............................................
b)New
Patrol (two) $70,000 (two) $72,000 IONEWVEHICUES
Maintenance (two) $70,000 (one) $45,000 (two) $80,000
Administration (one) $35,000
Machinery and water truck $170,000 rrini-excavator $40,000 new tractor $100,000 equipment $200,000 equipment $200,000
Heavy ATV(ECdM) $3,700 ATV $6,000 toter $12,000 tractor $100,000
Equipment trailer $4,800 trail equipment $35,000 utility vehicle $15,000 (reptacement)
Misc.Equipment
a)Radios mobile,portable $35,000 $12,000 mobile,portable $8,000 $16,000 $10,000 $4,000 $4,000
b)Fire pumpers(slide-on) (four) $46,900 (two) $25,000 (two) $28,000 (two) $28,000 (two) $40,000 6 PUMPERS
Radio system 1 $25,000 $200,000
ITOTALSt $206,4001 $112,000 $311,0001 $383,0001 $474,000 $594,0001 $439,0001 $2,313,000
Six year average: $385,500
Ops 5 yr projection 3-05 wout staffing
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-OS-25
Meeting 05-05
March 9, 2005
AGENDA ITEM 6
AGENDA ITEM
Controller's Report on the Proposed Fiscal Year 2005-2006 Budget
DISCUSSION
The following cash flow projection shows the impact of the proposed fiscal year 2005-2006
budget on the District's cash position. The District will begin the new fiscal year with estimated
cash balances totaling $42.9 million. Approximately $3.1 million of this cash is not available to
in public
outstanding nts the reserve re
quirements uirements of the District's
meet operating needs as it represents qg P
notes. Overall, projected income and available cash are adequate to cover budgeted debt service,
gP P
operating expenses, reserve development, reserve requirements, and up to $30 million for new
p
No new
public financing is assumed in this budget. As shown in the attached
land acquisition. g
P g
monthly cash flow projection, no cash flow problems are anticipated.
ANNUAL CASH FLOW PROJECTION
FISCAL YEAR 2005-2006 BUDGET
($Thousands)
Estimated Beginning Cash Balance 42,860
Plus: Tax Revenue 18,682
Grant Income 3,230
Interest Income 1,110
Rental Income 813
Other Income 200
Total Income 24,035
Minus: Property Management Expense 106
Major Improvements 1,732
Coastal Protection 348
Operating Expenses 9,300
Debt Service 6,962
Land Purchases 20,000
Total Expenditures 38,448
Ending Cash Balance 28;447
R-01-21 Page 2
Income
I Tax Revenue is budgeted a, I 11.7 million'161/o from Santa Clara County and 14% from
San Mateo County). This includes a projected state take-away of$1.7 million. The
underlying growth in secured property tax revenue is above average in the current tax
year ending in June 2005, with estimated increases of 5% in the District portion of Santa
Clara County and 8% in the District portion of San Mateo County. In addition,
supplemental taxes have rebounded upwards. Partially offsetting these increases,
unsecured property tax revenue continues to decline in both counties as business
depreciation exceeds new capital equipment purchases. Overall, prior to the state take-
away, total District tax revenue is expected to be up 5% in the current tax year. Based on
these trends and indications from the assessor's office, the budget assumes that gross tax
revenue in the next tax year will increase 3.4% in the District portion of Santa Clara
County and 5.3% in the District portion of San Mateo County. However, after the state
take-away, the projected increase in District tax revenue in the 2005-2006 fiscal year is
only 1%.
2. Grant Income is projected at $3.23 million; $2.79 million for specific land acquisitions
and $440,000 for preserve development projects. Budgeted land acquisition grant income
includes $1.5 million of Proposition 40 funds and $1 million of Coastal Conservancy
grants.
3. Interest Income is projected at $1.1 million, assuming average investment rates of 4.9%
on bond reserve funds, 3.1% on note funds and 2.6% on other funds.
4. Rental Income is budgeted at $813,000, up 5.7% from 2004-2005.
5. Other Income is estimated at $200,000 for various reimbursements, fines, fees, cash
donations, and loan repayments.
Debt Capacity
At the end of March 2005, the District will have bonded indebtedness equal to approximately
26% of its debt limit. No new public debt financings are planned. However it may prove
worthwhile to refinance the remaining 1995 Notes, which become callable in September 2005.
Debt Service
Debt service requirements for 2005-2006 are $6.96 million. This represents a I% increase over
the current year level. The currently scheduled payments are detailed in the Debt Service Annual
Claims List, to be presented at your regular meeting on March 23, 2005.
Other Expenditure
I Major Improvements: The budget includes $1.73 million for major development projects
and master planning. This compares to 2004-2005 spending in the $1.6 to $1.7 million
range.
R-05-25 Page 3
2* Coastal Protection: The budge,assumes coastal-related expenses of 1141,101
3. Property Management Expenses are budgeted at $106,000.
4. Operating Expenses are budgeted at $9.3 million, up about 15% from estimated 2004-
2005 spending.
5. Land Purchases are budgeted at $20 million.
Reserves
If all revenues, expenditures occur as budgeted, the District's cash balances would total $27.4
million at the end of the coming fiscal year.
Long-Term Cash Projections
Also attached is a ten-year cash flow projection covering the period through fiscal 2015. For
2005-2006, the projection is the budget with the exceptions that, based on experience, operating
expenses and major improvements are shown at 95% of budget. Beyond 2005-2006, the
projection assumes 4% annual tax revenue growth, excluding the effect of the state take-away,
and 6.5% annual growth in operating expenses. In this projection, operating expenses do not
exceed 50% of tax revenue until 2012-2013. This favorable relationship would allow the
acquisition of over $65 million of new land in the next five years, without new debt issuance.
Prepared by:
Michael L. Foster, Controller
Contact person:
Same as above
MROSD MONTHLY CASH FLOW BUDGET 2005-2006
($Thousands) APR MAY JUNE IJULY AUG SEP OCT NOV DEC JAN-MAR TOTAL
BEGINNING CASH 42,860 45,647 44,390 42,886 41,253 34,735 32,211 31,283 30,540 34,552 42,860
TAX REVENUE 4,125 400 21059 205 20 35 945 1,990 6,750 2,153 18,682
GRANTS 0 0 100 0 0 1,200 0 0 1,000 930 3,230
INTEREST INCOME 0 140 140 0 145 145 0 140 140 260 1,110
OTHER INCOME 75 75 80 75 75 80 75 75 80 323 1,013
TOTAL REVENUE 4,200 615 2,379 280 240 1,460 1,020 2,205 7,970 3,666 24,035
OPERATING EXPENSES -675 -685 -695 -715 -730 -745 -760 -770 -780 -2,745 -9,300
COASTAL PROTECTION -29 -29 -29 -29 -29 -29 -29 -29 -29 -87 -348
PROPERTY MGMT -8 -8 -9 -9 -9 -9 -9 -9 -9 -27 -106
MAJOR IMPROVEMENTS -150 -150 -150 -150 -150 -150 -150 -140 -140 -402 -1,732
DEBT SERVICE -51 0 0 -10 -4,840 -51 0 0 0 -2,010 -6,962
OPERATING CASH FLOW 3,287 -257 1,496 -633 -5,518 476 72 1,257 7,012 1 -1,605 5,587
DEBT ISSUES 0
LAND PURCHASES -500 -1,000 -3,000 -1,000 -1,000 -3,000 -1,000 -2,000 -3,000 -4,500 -20,000
ENDING CASH 45,647 44,390 42,886 41,253 34,735 32,211 31,283 30,540 34,552 28,447 28,447
RESERVE FUNDS 3,059 3,059 3,059 3,059 3,059 3,059 3,059 3,059 3,059 3,059
NOTE FUNDS 4,831 4,831 4,831 4,831 0 0 0 0 1,986 0
AVAILABLE CASH 37,757 36,500 34,996 33,363 31,676 29,152 28,224 27,481 29,507 25,388
0506MOCF 12:20 PM3/2/2005
MROSD 10 YEAR CASH FLOW PROJECTION
TAX GROWTH:BUDGET IN 05-06, 4% THEREAFTER
($Thousands) EXPENSE GROWTH:BUDGET x 95% IN 05-06, 6.5% THEREAFTER; COASTAL BASE OF$400K
IMPROVEMENTS: BUDGET x 95%IN 05-06, $9M/N 06-07, $850K THEREAFTER
FISCAL YEAR: 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15
BEGINNING CASH 43,872 42,860 29,010 15,087 6,095 5,922 6,209 6,411 6,497 6,176 6,412
TAX REVENUE (gross) 19,651 20,417 21,234 22,083 22,966 23,885 24,840 25,834 26,867 27,942 29,060
STATE TAKE-AWAY -11155 -1,735 -580
DEVELOP GRANTS 322 440 200 206 212 219 225 232 239 246 253
ACQUISITION GRANTS 1,836 2,790 1,500 1,000 0 0 0 0 0 0 0
INTEREST INCOME 805 1,110 800 500 325 325 320 325 330 330 330
OTHER INCOME 970 1,013 1,028 1,044 1,059 1,075 1,091 1,108 1,124 1,141 1,158
TOTAL REVENUES 22,429 24,035 24,182 24,833 1 24,563 25,504 26,477 1 27,499 28,560 29,659 30,801
OPERATING EXPENSES 7,715 8,835 9,409 10,021 10,672 11,366 12,105 12,892 13,729 14,622 15,572
Operating Exp/Tax Revenue 42% 47% 46% 45% 46% 48% 49°% 50% 51% 52% 54%
PROPERTY MGMT 90 94 98 102 106 110 114 119 124 129 134
MAJOR IMPROVEMENTS 1,537 1,645 1,000 850 884 919 956 994 1,034 1,076 1,119
COASTAL PROTECTION 444 348 400 416 433 450 468 487 506 526 547
CURRENT DEBT SERVICE 6,891 6,962 7,198 7,435 7,641 7,871 8,131 9,421 8,987 8,570 8,790
NEW DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0
TOTAL EXPENSES 16,677 17,885 18,105 18,824 19,736 20,717 21,775 23,913 24,381 24,923 26,163
OPERATING CASH FLOW 5,752 6,150 6,076 6,009 4,827 4,787 4,702 3,586 4,180 4,736 4,639
NOTE PROCEEDS (NET)
LAND PURCHASES 6,764 20,000 20,000 15,000 5,000 4,500 4,500 3,500 4,500 4,500 5,000
ENDING CASH 42,860 29,010 15,087 6,095 5,922 6,209 6,411 6,497 6,176 6,412 6,051
REQUIRED RESERVES 3,060 3,060 3,060 3,060 3,060 3,060 3,060 3,060 3,060 3,060 3,060
AVAILABLE CASH 39,800 25,950 12,027 3,035 2,862 3,149 3,351 3,437 3,116 3,352 2,991
CUMM NEW LAND 20,000 40,000 55,000 60,000 1 64,500 1 69,000 72,500 1 77,000 1 81,500 1 86,500
10YRCF0506BUD
12:20 PM3/2/2005
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-27
Meeting 05-05
March 9, 2005
AGENDA ITEM 7
AGENDA ITEM
Authorize all Board Members to Participate in This Year's Special Park Districts Forum in Michigan and
Cover the Directors' Registration Fees and Out-of-Pocket Costs
GENERAL MANAGER'S RECOMMENDATION
Authorize all Board members to attend the Special Park Districts Forum in Michigan and further authorize
payment of Board members' registration fees, travel costs, and out-of-pocket costs.
DISCUSSION
Oakland County Parks and the Huron-Clinton Metroparks are hosting the 2005 Special Park Districts
Forum, "Partners in Parks", from June ern-10"' in Oakland County, Michigan. District Board member
attendance will be critical this year because the District will host the 2006 Special Park Districts Forum
jointly with the East Bay Regional Park District.
Each year, District Board members attend the Forum because the event is of special importance to parks
and open space districts nationwide. It is the only national conference that allows Directors and staff to
exchange information on issues ranging from best management practices and funding to technological
advances in environmental management. This year, Directors will need to be present to represent the
District, as attendees of the Michigan Forum will be providing important input regarding next year's
conference. In addition, Directors will make new connections with elected officials and professionals in the �
field. At the conference, the District Board and staff will prepare the groundwork for a successful event in
2006 showcasing the District's achievements over the last few years and the advanced programs that most
benefit the users of the nation's park and open space districts.
The registration fee has not yet been announced, but total cost per person including airfare and lodging, is
expected to be $1,500 per person and the out-of-pocket costs could amount to an additional $300 per
person.
Attendance of a majority of the members of the Board at a conference, open to the public to discuss issues
of general interest to participating public agencies, is permissible, provided any discussion of specific
District matters is limited to the scheduled program.
Prepared by:
Rudy Jurgensen, Public Affairs Manager
Contact person:
Craig Britton, General Manager
I
REGIONAL OPEN SPACE
M|DPEN|NSUL4 REGIONAL OPEN SPACE DISTRICT
I{-O5-28
� McntingO5-V5
March 9, 2OO5 �
�
AGENDA ITEM � �
��~"��^`"^'� � ���^,� ~"
AGENDAITEM
Resolution of the Board of Directors nf the K4idpeninau|u Regional Open Space District topiunomothe
International Open Space Conference Memorial Grove u19urininnu Creek Redwoods Open Space
Preserve to tile VVangariMuo]huiGrove '
GENERAL MANAGER'S RECOMMENDATION
Adopt the attached resolution, recornmending the renaming of tile International Open Space Conference
Memorial Grove to the ?VunguriMao1huiGrove.
DISCUSSION
� In commemoration of the 1890 International Open Space Conference, held at tile llickoy`a Hyatt in Palo
� Alto, Save-the-Redwoods League and tile District dedicated a memorial grove off the Purisima Creek
� -[nai| in tile Puriuinnn Creek Redwoods Open Space Preserve. T\was dedicated um the"International Open
Space Conference Memorial G,ovc," and it is shown as such on the attached grove map.
� Mo. Maathai, founder of Africa's Green Belt Movement was a key and inspirational speaker at tile �
International Open Space Conference. Recently, she was awarded the Nobel Peace Prize, becominQtbc
� first African woman and tile first conservationist to win the vvodd`y most prestigious civilian honor.
� More than 30 million trees have been planted across Africa in the nearly three decades since the Green
Belt Movement began. Philanthropist Richard Goldman from the Bay Area noted: " She believes in the
� environment and worked at it, and oil top of that did a lot of wonderful work in human rights. She imthe |
consummate good ci|izen." Since Ms. Mauthuicont,ibutcd significantly{otile International Open Space
Conference and has dedicated almost 30 years of her life to preserving the environment, it Would only be
fitting to renumrthe International Open Space K4crnoria| (]rove in her honor.
Savc-\hc-Red woods League has agreed with the renaming of the grove, and the District will work with |
Suve-\hc-Qedwoody League tV sign the grove. /t letter will he sent to Ms. Mum1hui along with the
resolution indicating that the grove has been renamed ill her honor and congratulating her award of tile
Nobel Peace Prize.
Prepared by: |
BuinuCuzick, Public Affairs Administrative Assistant
Contact person:
L. Craig Britton, General Manager
RESOLUTION NO. 05-
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT TO RENAME THE INTERNATIONAL OPEN
SPACE CONFERENCE MEMORIAL GROVE AT THE
PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE
TO THE WANGARI MAATHAI GROVE
WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District
was honored to join with the Save-the-Redwoods League at the 1990 International Open Space
J g
Conference to dedicate and name a memorial grove in the Purisima Creek Redwoods Open
Space Preserve as the International Open Space Conference Memorial Grove; and
WHEREAS, Ms. Wangari Maathai, founder of Africa's Green Belt Movement, was a key
contributor and inspirational speaker at the International Open Space Conference; and
WHEREAS, Ms. Maathai was recently awarded the Nobel Peace Prize, becoming the
first African woman and the first conservationist to win the world's most prestigious civilian
honor for her work in planting more than 30 million trees across Africa over the last three
decades since the inception of the Green Belt Movement; and
WHEREAS, the Board of Directors supports Ms. Maathai's and the Green Belt
Movement's goal of creating a society of people who consciously work for continued
improvement of their environment and a greener, cleaner Kenya; and
WHEREAS, Save-the-Redwoods League agrees with the District's proposal to rename
the International Open Space Conference Memorial Grove to the Wangari Maathai Grove; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
Midpeninsula Regional Open Space District renames the International Open Space Conference
Memorial Grove the Wangari Maathai Grove.
1
RESOLUTION NO. 05-
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT TO RENAME THE INTERNATIONAL OPEN
SPACE CONFERENCE MEMORIAL GROVE AT THE
PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE
TO THE WANGARI MAATHAI GROVE
WHEREAS,the Board of Directors of the Midpeninsula Regional Open Space District was
honored to join with the Save-the-Redwoods League at the 1990 International Open Space Conference to
dedicate and name a memorial grove in the Purisima Creek Redwoods Open Space Preserve as the
International Open Space Conference Memorial Grove; and
WHEREAS, Ms. Wangari Mt fa Maathai, founder of Africa's Green Belt Movement, was a key
contributor and inspirational speaker at the International Open Space Conference; and
WHEREAS, Ms. Maathai was recently awarded the Nobel Peace Prize, becoming the first African
woman and the first conservationist to win the world's most prestigious civilian honor for her work in
planting more than 30 million trees across Africa over the last three decades since the inception of the
Green Belt Movement; and
WHEREAS, the Board of Directors supports Ms. Maathai's and the Green Belt Movement's goal
of creating a society of people who consciously work for continued improvement of their environment
and a greener, cleaner Kenya; and
WHEREAS, Save-the-Redwoods League agrees with the District's proposal to rename the
International Open Space Conference Memorial Grove to the Wangari Mufa Maathai Grove; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula
Regional Open Space District renames the International Open Space Conference Memorial Grove�d the
Wangari ra Maathai Grove.
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-24
Meeting 05-05
March 9, 2005
AGENDA ITEM 9
AGENDA ITEM
Authorization to Purchase Two Patrol Trucks for a Total Cost Not to Exceed $60,000 and
One Water Truck for a Total Cost Not to Exceed $170,000
GENERAL MANAGER'S RECOMMENDATIONS
1) Authorize the General Manager to execute a purchase contract with the State
Department of General Services and Folsom Lake Ford for two patrol vehicles for a
total cost not to exceed $60,000.
2) Authorize the General Manager to execute a purchase contract with the State Department of
General Services and West-Mark for one water truck for a total cost not to exceed $170,000.
DISCUSSION
The District's revised five-year capital equipment schedule provides for two replacement patrol
vehicles and one water truck in fiscal year 2005-2006. Purchase orders for patrol vehicles
acquired through the State of California Department of General Services (DGS) must be placed
prior to the manufacturer's cut-off dates in spring of 2005. The purchase order for the water
truck must be placed at this time to ensure delivery for the upcoming fire season. The current
delivery schedule for the water truck is 90 to 180 days from date of order.
The District's ability to purchase vehicles through the DGS public bidding process and resulting
contracts provides a significant cost saving and greatly reduces the amount of staff time that
would otherwise be required if the District conducted a separate bid process.
The two new patrol vehicles will replace patrol vehicles that have reached, or are approaching the
80,000-mile mark, when District patrol vehicles are ordinarily retired from patrol use. The retired
patrol vehicles will be reassigned to maintenance crews. These reassigned patrol vehicles will
replace maintenance vehicles with an excess of 100,000 miles, which will be sold at public
auction. Reassigning patrol vehicles to maintenance has proven to be a workable system and is
financially beneficial to the District.
The water truck will be used for District road maintenance, dust control, and other projects
requiring large amounts of water. The truck will provide tactical support to neighboring fire
agencies and District staff for wildland fire protection. The purchase of the water truck is a
R-05-024 Page 2
condition of the Agreement signed between San Mateo County and the District in March, 2004
regarding the District's boundary expansion to the San Mateo coast.
After evaluation of various water truck manufacturers, staff determined that the water truck
meeting the District's specifications is available through California Department of General
Services, California Multiple Award Schedule (CMAS) contract. CMAS program allows the
District to use a state-negotiated public bid contract and purchase the equipment directly from the
vendor.
The Administration and Budget Committee approved the inclusion of two replacement vehicles
and one water truck in the proposed budget at its February 4 meeting and supports the continued
use of the State of California Department of General Services purchasing program.
Prepared by:
David Topley, Support Services Supervisor
Contact person:
Same as above
Regional Open 5p.. -e
------------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
I d;F.LC,Sh'A"I tPJt: 30 YF=.ARS OF OPFN SI'A(;F? P'RESI RVA"110N
TO: Board of Directors
FROM: L. Craig Britton, General Manager
DATE: March 4, 2005
RE: FYI's
33o Distel Circle 650-6gi-72oo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nanette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
From: Tamsky@aol.com [mailto:Tamsky@aol.com]
Sent: Thursday, February 17, 2005 1:38 PM
To: Mike Williams
Subject: Skyline Property
Mr. Williams,
Skyline County Water District would like to clear brush around our fenced
property at 14944 Skyline Blvd. In addition, there is a dead tree
precariously close to our fence that should be removed.
Is there any procedure for accomplishing this task, considering it will
basically be on MPOSD property.
Feel free to contact me if you need further information or clarification.
Tammy Hannon
General Manager
Skyline County Water District
Email: hannonCcDskylinewtr.org
(650) 851-0529
(650) 851-0531 fax
(650)454-6278 cell
This e-mail is for informal communication and informational purposes only. Compliance with the Skyline County Water District's
policies,resolutions,ordinances or codes should be independently verified by the recipient. This e-mail cannot supersede,amend
or grant a variance from any policy,resolution,ordinance or code of the District:only the Board of Directors has such authority,
The information contained in this e-mail message is only for the intended recipient. If you have received this e-mail message in
error,please e-mail the sender or telephone(650)851-0529.
From: Mike Williams
Sent: Thursday, February 17, 2005 2:23 PM
To: 'Tamsky@aol.com'
Cc: David Sanguinetti
Subject: RE: Skyline Property
Ms. Hannon:
Please contact David Sanguinetti, the District's Skyline Superintendent, at (650)
949-1848 to discuss and coordinate removal of the dead tree and brush removal.
Sincerely,
Michael C. Williams
Real Property Manager
ADMINISTRATION BUILDING
3501 CIVIC CENTER DR.,SUITE 329
SAN RAFAEL,CALIFORNIA 94903-4193
TELEPHONE (415)499-7331
FAX (415)499-3645
TTY (415)499-6172
hftp://www.co.marin.ca.us/
THE BOARD OF SUPERVISORS OF MARIN COUNTY
005 F?ECE V
February 23, 2 EO
L. Craig Britton, General Manager FEB 28 2005
Midpeninsula Regional Open Space District 4I�P
330 Distel Circle EN1IV8
UTA REG
Los Altos, CA 94022-1404 4PgCEpISICNaLOPEn
7-PICT
Re: Director of Parks and Open Space Recruitment
Dear Craig:
On behalf of the Board of Supervisors, we wish to express our appreciation for your service as a
member of the Management Oral Board Panel for the Marin County Director of Parks and Open
Space position.
By having experts as yourself willing to provide assistance within your profession, it not only
assists us with our immediate needs, but your participation assures that competent executives
will be appointed to manage the extremely important work that each Park and Open Space
agency provides to the public.
Please accept our heartfelt thanks for taking the time out of your busy schedule to be of
assistance to us, and please feel free to call upon us or members of the broader Marin County
team if you ever need similar assistance.
Sincerely,
l�
CyrAhia Murray Steven Kinsey
Board of Supervisors, District 5 Board of Supervisors, District 4
C: Mark Riesenfeld, County Administrator
Laura Armor, Director of Human Resources
Earl Eckert, Principal Personnel Analyst
VICE-PRESIDENT PRESIDENT 2NDVICE-PRESIDENT CLERK
SUSAN L.ADAMS HAROLD C.BROWN,JR. CHARLES MCGLASHAN STEVE KINSEY CYNTHIA L.MURRAY MARK J.RIESENFELD
SAN RAFAEL SAN ANSELMO MILL VALLEY SAN GERONIMO NOVATO
1 ST DISTRICT 2ND DISTRICT 3RD DISTRICT 4TH DISTRICT 5TH DISTRICT
Keuional Open SpAe
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION
February 23, 2005
Julie Moore
Corporate Services Officer
Rambus Foundation - Community Foundation Silicon Valley
60 S. Market St., Suite 1000
San Jose, CA 95113
Dear Ms. Moore:
On behalf of the Board of Directors of the Midpeninsula Regional Open Space District,
I would like to thank the Rambus Foundation - Community Foundation Silicon Valley
for your generous grant to the District. Your Foundation's continued commitment to
open space preservation and the District's volunteer program is very much appreciated.
As you may know, donations of funds and volunteer effort such as yours demonstrate
the cooperative effort that is necessary if we are to accomplish our goal of securing a
continuous greenbelt.
You can be sure that your $5,000.00 grant will be put to good use and will help to
protect public open space, wildlife and natural habitats, and to enhance the positive
experience of all visitors to the District's open space lands.
Again, thank you for your thoughtfulness and support of open space preservation
efforts in the San Francisco midpeninsula area.
Sincerely,
' G
/ Larry Hasseft, President
Board of Directors
LH/pm
cc: MROSD Board of Directors
33o Distel Circle 650-691-12oo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Daveyled Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L Craig Britton
Regional Open Spy. ?
-----------
INTER-OFFICE MEMORANDUM
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION
To: C. Britton, General Manager
From: M. Williams, Real Property Manager
Date: February 28, 2005
Subject: License and Management Agreement and Assignment of Leases and Security Deposits of
the Peninsula Open Space Trust(Stevens Canyon Ranch)Property adjacent to Saratoga Gap Open Space
Preserve
An Agreement was entered into on February 22, 2005 and management responsibility, including
property management of the main house and caretaker residence for the 238.15-acre property,passed to
the District..
I am not aware of any use and management concerns that were not addressed in the staff report to the
Board. In accordance with the public notification policy, and since there were no public and/or
adjoining owner comments which might require amendment to the use and management
recommendations, close of escrow marks the final adoption of the Preliminary Use and Management
Plan recommendation as tentatively approved by the Board of Directors at their meeting of
February 9, 2005.
DEDICATION&ACQUISITION CHART INFORMATION
Preserve County Ownership Status: Board Approval Date
& & Grantor Acres (Fee,Easement,Lease, &
Area A.P.N. Mgmt Agreement) Resolution Number
Santa Clara
503-04-001,
Saratoga Gap 503-05-016, POST 238.15 Management February 9,2005
503-05-034& Agreement
503-06-024
Dedication Date
Mgmt.Status: &
Closing Date (Open,Closed,CMU, Status(Intended or Type Purchase Price GIS Code
or Other) Withheld)
N/A Closed N/A N/A N/A
Misc.Notes:
1. Under the Assignment of Leases and Security Deposits,the District will receive monthly rents and
will manage the main home and caretaker cabin as part of the Property Management Program.
2. Staff is investigating potential operators for the apple and pear orchard.
cc: Board of Directors
Administration
Operations—License&Management Agreement attached(4)
Accounting
Planning—License&Management Agreement attached for Planning Manager(1)
Public Affairs
33o Distel Circle 650-691-12oo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
f
Notice of Exemption Form D
To: ❑ Office of Planning and Research From: (Public Agency)
PO Box 3044, 1400 Tenth Street,Room 222 Midpeninsula Regional Open Space District
Sacramento,CA 95812-3044
330 Distel Circle Los Altos,CA 94022
❑ County Clerk (Address)
County of
Project Title: Monte Bello Parking Lot-Canyon Trail Connector Partial Realignment
Project Location -Specific:
The project is located within Monte Bello Open Space Preserve,situated along Page Mill Road,at the preserve boundary,and
accessible via Gate#MB03 and the Monte Bello Parking Lot. _
Project Location-City: Palo Alto,CA Project Location-County: Santa Clara
Description of Project:
The purpose of this project is to reduce erosion from the connector trail leading from the Monte Bello Parking Lot to the Canyon Trail by
realigning approximately 0.2 miles of the trail and restoring the existing steep portion of trail to eliminate small ruts and gullies. The new
alignment slopes gently(grade less than 10%),with cross slopes less than 50%. The new trail alignment will be constructed using a small trail
building machine and by hand and will incorporate erosion control measures identified in the District's standard operating procedures,including
use of rolling dips and gentle out-sloping. The proposed alignment has been surveyed to confirm that no sensitive biological resources will be
affected.
Name of Public Agency Approving Project: Midpeninsula Regional Open Space District
Name of Person or Agency Carrying Out Project: Midpeninsula Regional Open Space District
Exempt Status: (check one)
❑Ministerial(Sec.21080(b)(1); 15268);
❑Declared Emergency(Sec.21080(b)(3); 15269(a));
❑Emergency Project(Sec.21080(b)(4); 15269(b)(c));
®Categorical Exemption.State type and section number: Article 19,Sections 15301 and 15304
❑Statutory Exemptions.State code number:
Reasons why project is exempt:
Section 15301 exempts repair,maintenance,or minor alteration of existing public facilities involving negligible or no expansion
of use. This project consists of minor realignment and restoration of an existing trail,and would not result in increased use.
Section 15304 exempts certain minor alterations to land,water,or vegetation. This project entails very minor surface grading
and vegetation removal. Installation of new erosion control measures will benefit the environment.
Lead Agency
Contact Person: Ms. Cathy Woodbury,ASLA,AICP Area Code/Telephone/Extension: (650)691-1200 `.
If filed by applicant:
1.Attach certified document of exemption finding.
2.Has a Notice of Exemption been filed by the public agency approving the project? ❑Yes ❑No
Signature: Date: March 2,2005 Title: Planning Manager
®Si glad by Lead Agency
Date received for filing at OPR:
V]Signed by Applicant Revised May 1999
27
Regional Open Sp ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
L:F1.FBRATING 10 YEARS OF (WEN SPAC F1 PRP.SERVATION
TO: Board of Directors
FROM: L. Craig Britton, General Manager
DATE: March 9, 2005
RE: FYI's
I
33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton
6 , " sTo,t"EE »f
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
To: Board of Directors
From: L. Craig Britton, General Ma
Date: March 1, 2005
RE: Emergency Petroleum Disposal Services at Pulgas Ridge Open Space Preserve
District staff has initiated two contracts without competitive bid in order to rapidly address the
petroleum release at Pulgas Ridge Open Space Preserve. These purchases were made in
' s emergency conditions defined in the Policy
Purchasing Policy a
accordance with the Districts Y
g Y g Y
as "a threat to public health, safety, or welfare, including, but not limited to, threatened damage
to natural resources."
The first Purchase Order was to All Chemical Disposal in an amount of$3,000, initiated on
January 13, 2005, for services to remove and dispose of contaminated soils and debris from the
release. The second Purchase Order was to LFR Levine-Fricke in an amount of$6,675, initiated
on February 11, 2005, for services to locate the source of the hydrocarbon petroleum product
released at the site.
This notice to the Board is being provided in compliance with the Purchasing Policy.
i
i
JI'I
r
t Regional Open St. :e
INTE -OF
------------------
�. .V
To: C. Britton, General Manager
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
From: John P. Dickey,Real Property Specialist CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION
Date: March 3,2005
Subject: Russi"Hacienda Park"Property Addition to Sierra Azul Open Space Preserve
7
A Gift Deed was recorded on March 3,2005,and title to and possession in this .06-acre parcel passed to the Distric .
In accordance with the District's Rules of Procedure, Section 2.60(2), as amended on October 8,2003
(see Report R-03-103),to wit:
"The General Manager is hereby authorized to approve the acquisition of an interest in or easement upon real
property, or an option to acquire such an interest or easement, on behalf of the Midpeninsula Regional Open
Space District provided the following conditions are met:
1. The General Manager determines that the acquisition of such interest in or easement upon real property is
necessary or appropriate in order for the District to effectively acquire,plan,maintain and operate its
system of open space preserves, and that such acquisition is consistent with all applicable District
regulations and policies concerning acquisition of real property; and
2. The purchase price, option price,or, in the case of a gift,the fair market value of the gift,does not exceed
the General to expend Manager's
authorityend District funds as provided in Section 5549 (b)(2) of the Public
P
Resources Code and as authorized by the Board of the Directors; and
3. Prior to the General Manager's approval of an acquisition,the District undertakes all acts required by law
prior to acquiring real property, including compliance with the California Environmental Quality Act; and
4. After acquisition,the General Manager shall notify the Board of Directors, in writing, of the acquisition
or option and place upon the Board of Director's agenda at its regular meeting a Preliminary Use and
Management Plan for the real property so acquired. Pursuant to the District's Public Notification Policy,
the General Manager may determine that such Plan be presented to the Board for final adoption, in the
public comments concerning the proposed plan have been received prior to Board action.
event no ub P P P
P g P �
The General Manager signed a Certificate of Acceptance on February 25,2005 and a Gift Deed was recorded on
for the subjectproperty,based u on the determination that acceptance of this gift is in accordance with
March 3,2005 � p P
the above stated policy.
DEDICATION &ACQUISITION INFORMATION
Preserve County Ownership Status: Board Approval Date&
& & Grantor Acres (Fee,Easement,Lease, Res.No.
Area A.P.N. Mgmt Agreement)
Sierra Azul 562-25-033 MC Russi Trust(50%) 06 Fee October 8,2003
1977 Russi Trust(50%) 03-36
Dedication Date&
Mgmt.Status: Status
Closing Date (Open,Closed, (Intended or Type Purchase Price GIS Code
CMU,or Other) Withheld)
03-03-05 Closed Withheld Gift N/A
33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DI RECTORS:Pete Siemens,Mary Dovey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Igivefittle,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton
PRELIMINARY USE AND MANAGEMENT PLAN INFORMATION
OreservelA, ',',77 Board
Grautor� .Acres or,", Date,-, Ouirea
real,, A.F.N: GM°'Action.:`
Sierra Azul Santa Clara Russi .06 General Manager Approval and March 3,2005
562-25-033 Certificate of Acceptance
Public Access: Closed to public use at this time.
Patrol: Regularly patrol the property.
Signs: Install Preserve boundary signs where appropriate.
Name: Addition to Sierra Azul Open Space Preserve
Dedication: Withhold dedication as public open space at this time.
Site Safety Inspection: Preliminary inspection is complete and no hazards were found;comprehensive inspection to be
complete before the close of escrow.
CE A COMPLIANCE
PROJECT DESCRIPTION
The project consists of the acquisition of a.06-acre property as an addition to the Sierra Azul Open Space Preserve and the
concurrent adoption of a Preliminary Use and Management Plan for the addition. Ultimately,the property will be included in
the Comprehensive Use and Management Plan for the Sierra Azul Open Space Preserve. The land will be permanently
reserved as open s ace and maintained in a natural condition.
CE A DETERMINATION
It has been concluded that this project will not have a significant effect on the environment. It is categorically exempt from
CE A(California Environmental Quality Act)under Article 19, Sections 15316, 15317, 15325,and 15061 as follows:
Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management
plan proposes to keep the area in a natural condition.
Section 15317 exempts the acceptance of fee interests in order to maintain the open s ace character of an area.
Section 15325 exempts transfers of ownership of interests in land in order to preserve open s ace.
This acquisition qualifies under all three sections. The actions proposed in the Preliminary Use and Management Plan are also
-exempt under section 15061,as there is no possibility the actions may have a significant effect on the environment.
CEQA Determination Completed By: y_'Z Date: - S
Del Woods,
Senior Acquisition Planner
cc: Board of Directors
Administration
Operations
Accounting
Planning
Public Affairs
Page 2
Sierra r.zul Open Space Pru6erve
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INTEROFFICE MEMORANDUM
March 9, 2005
TO: L. Craig Britton, General Manager
FROM: G. Baillie, Management Analyst
SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY
Month Januaa Year 2005
DISTRICT VIOLATIONS CITES TOTALS OTHER CRIMES CITES TOTALS
Bicycles Reckless driving 3 3
Closed area 7 8 Poss methamphetamines 0 1
Speed I I Minor poss ETOH 0 3
Helmet 1 5 Fishing w/out license 2 2
Night-riding 0 0
Dogs
Prohibited area 6 8 ACCIDENTSANCIDENTS
Off-leash 6 10 Bicycle accident 1
Off-road vehicles 3 5 Equestrian accident 0
Closed area 9 9 Hiking/running accident 0
After hours 1 4 Other first aid 0
Fishing 0 5 Search & Rescue I
Vandalism 0 5 Vehicle accident I
Parking 13 17 LZ air evacuation 0
Parking after hours 15 26 Fire 0
Dumping 0 3
Camping 5 6
Campfires 0 1 ENFORCEMENT
Weapons Parking citations 28
Actual contact 0 1 Other citations 46
Report only 0 0 Written warnings 34
Evidence of 0 1 Arrests 2
Collecting plants 1 2 Police assistance 4
Unauthorized construction 0 1
Smoking I I
Encroachment 0 2 MUTUAL AID
Horse closed area 0 1 Accident 3
Law enforcement 0
Landing zone off-site I
Fire 0
SUMMARY OF SIGNIFICANT INCIDENTS BY DATE
Date
I Two 15 year-olds were cited by L. Paterson for riding mini-motorcycles on Purisima Creek Trail
in Purisima. To get the bikes in the subjects had to lift them over barriers. Additionally, the
trail surface was very wet and muddy, so it could be easily damaged. This new type of
motorcycle is not legal to operate on California roadways, and staff is concerned that this
problem may increase. R. Carlson assisted.
4 Auto burglaries occurred at Windy Hill on Jan. 4 and 15, at Los Trancos on Jan. 19 and at
Rancho San Antonio County Park on Jan. 6.
8 A. Correia observed an unoccupied car on Pheasant Road adjacent to Sierra Azul. Upon
searching the area Correia found three juveniles at Cherry Springs pond with fishing rods and
beer. After finding more beer in a sack, Correia was told there was an unloaded gun in the bag.
The gun was taken for safekeeping and stored at the Foothills Office. All subjects were cited for
closed area, two for fishing without a license, and all were warned about the beer. The juveniles
were not allowed to drive because of beer consumption. They refused an offer to call a ride for
them and walked out of the area. B. Guzman, C. Sparks-Hart, and T. Lausten assisted. A Santa
Clara County sheriff's deputy also responded.
14 B. Guzman contacted a man parked in front of a gate on Mt. Umunhum Road in Sierra Azul.
There were four juvenile females in the car as well. The smell of marijuana was detected. The
man denied any marijuana had been smoked. B. Guzman asked to see what was in the man's
pockets. He produced a baggy containing a crystal-like substance. The baggy was seized
because it appeared to be methamphetamines and the Santa Clara County Sheriff's Office was
called. Deputy Cuevas arrived and arrested the man for possession of methamphetamines. The
vehicle and the girls were released to the arrested man's mother. B. Malone and Santa Clara
County Ranger M. Violette assisted in the stop.
22 While on patrol on Sierra Azul, B. Guzman advised C. Sparks-Hart of a vehicle parked on Hicks
Road, associated with a man who had received citations and warnings in the past for collecting.
C. Sparks-Hart observed the man in a drainage in a closed area of the preserve. She went on foot
to locate him. She advised him that he was in a closed area of the preserve and asked that he put
his cigarette out. She took a 10 inch knife from him and asked that he show her where he had
been. B. Guzman arrived. They walked to what appeared to be a dump area. The man had been
digging in the area, searching for artifacts. C. Sparks-Hart searched the area and found a 20 inch
screwdriver stuck in the soil, identical to one in his backpack. The man was issued a citation for
closed area and damaging natural resources and warned for smoking.
22 &On the evening of Jan. 22 and the morning of Jan. 23, a search was conducted for a lost person
23 in Teague Hill and adjacent Huddart County Park. A 22 year-old man became separated from
his group of approximately thirteen other individuals. The group was engaging in illegal
paintball gun activity south of Kings Mountain Road. The urgency of the search was heightened
because of a report that firearms had been discharged in the area. San Mateo County Sheriffs'
Office activated a full "Incident Command" search and rescue protocol, involving approximately
50 personnel. This included search dogs, ground searchers, mounted units and a helicopter. The
man hiked out unharmed the morning of January 23. L. Paterson, E. Wickham, C. Barressi,
T. Lausten, D. Danielson.
23 A. Correia contacted a vehicle on Pheasant Road parked in front of a gate at Sierra Azul. The
gate is posted as a fire lane. Both occupants were checked for warrants. One came back with a
$40,000 warrant for drug charges. D. Danielson and B. Downing arrived to assist. The man
was placed in handcuffs due to the remoteness of the location, and extended response time for
other law enforcement assistance. Deputy Cardenza arrived and arrested the man with the
warrant. The other man was released.
24 An illegal campsite and "air soft" pellet gun gaming-site was discovered at Long Ridge. Firing
pits, bunkers and barricades were constructed. "Walls" were built with limbs cut from live
redwood trees and from downed branches. Plastic pellets were imbedded in tree bark. Beer
cans, cigarette butts, and camping supplies were scattered over the area. Cooking pots and a
sterno-type heating source was also discovered. Rangers restored the area. C. Barresi.
January vandalism
17 Numerous buildings were damaged at the former air base in Sierra Azul.
25 A house and barn were broken into and there were off road vehicle tracks in Sierra Azul.
26 A neighbor reported that there was damage to a gate at Bear Creek. The gate was bent in the
middle and the locking post removed from the ground. Damage was about $1,200. There were
tire tracks on the interior of the preserve.
30 The handicap parking sign at lower Purisima was marked with graffiti.
31 A preserve sign at Windy Hill was bent inward and pulled out of the ground.
Regional Open Sf .,e
--------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION
March 4, 2005
Honorable Richard Gordon
Board of Supervisors
County of San Mateo
401 Marshall Street
Redwood City, CA 94063
Re: Citizen's Task Force on County Planning and Building Functions
Dear Supervisor Gordon:
Thank you for the opportunity to provide information to the Citizen's Task Force
regarding the service level and performance of the San Mateo County Planning and
Building functions.
Created by voters more than 30 years ago, Midpeninsula Regional Open Space District
has a long and proud history of successfully protecting and managing nearly 50,000 acres
of public open space. The District has achieved this track record by balancing responsible
stewardship of the land with responsiveness to the needs of the community. The
Board of Directors and staff are dedicated to carrying out the District's mission:
To acquire and preserve a regional greenbelt of open space land in
perpetuity;protect and restore the natural environment: and provide
opportunities for ecologically sensitive public enjoyment and education.
The District's primary revenue source is a share (1.7 cents per$100 of assessed property
value) of the annual total property tax collected within the District. To augment these
funds, the District relies on other revenue sources, including a variety of federal and state
grants to acquire land,plan and implement restoration projects and construct
improvements for public access. The District remains highly accountable to its
constituents in spending public funds wisely and efficiently in the accomplishment of its
mission. The timely processing of land use determinations and decisions, development
project approvals, and building pen-nits by the County is key in the District's ability to:
• Protect natural resources, especially those at risk if no action is taken
• Eliminate public health and safety hazards
• Protect public investment in existing infrastructure
• Replace or upgrade public facilities
• Meet grant deadlines for project completion to prevent loss of grant funds
• Fulfill the public's expectations for low-intensity recreation
33o Distel Circle 650-691-12oo info@openspace.org i OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nanette Hanko,Lorry Hossett,Kenneth C.Nitz L.Craig Britton
Permit Streamlining Act
The Permit Streamlining Act(Government Code Section 65920)was adopted by the
State in recognition of the need to provide applicants a clear understanding of the specific
requirements for approval of a development project and to expedite the approval process.
The intent of the Act is to prevent protracted and unjustified governmental delays in
processing applications. It requires the local agency to follow a standardized process and
requires that review and decisions on projects be completed within strict time limits.
San Mateo County routinely violates the Permit Streamlining Act resulting in overall
project delays and increased cost by:
• Not adhering to the established timelines
• Not carefully reviewing applications and consequently deeming a project
application incomplete, when in fact, all materials requested were submitted at
the time of application
• Not being clear about specific requirements before and during the approval
process
• Requiring additional plans or studies that are not relevant to the project
For example, an application for approval of a grading permit for a one-mile hiking trail
project at Pulgas Ridge Open Space Preserve was submitted 15 months ago in December
2003. Another grading permit application for a 2.4-mile hiking trail project at Pulgas
Ridge was submitted in April 2004. To date,no permits have been issued. The entire
trail system is funded in part by the California Department of Parks and Recreation Land
and Water Conservation Fund and the grant deadline for completion is early 2006. Since
construction of these trails is limited to the time period between April 15th and October
15th and no permits were issued for last construction season, or for the ensuing season, it
is not feasible for District forces to complete the project in the allotted time. Therefore,
even if permits are issued now, the District will have to spend additional time and money
to go through the public bidding process and hire one or more outside contractors in an
attempt to complete the trails this summer. If permits are not issued by April 15th there is
little likelihood that the project will be completed. The granting agency will not award an
p J p g g g Y
extension of time, so if the District does not complete the project, grant funds totaling
$158,000 will be lost to the District. (Please see Attachment A).
The Distr
ict recommends that a system for internal accountability be enacted to ensure
Y Y
compliance with the spirit and law of the Permit Streamlining Act. This system should
include:
• Pre-application meetings with multi-departmental staff who provide written
comments and instruction to an applicant regarding the process, applicable
County regulations, and a list of items that render an application complete.
• A processing timeline for each application that is provided to the applicant and
entered in the on-line permit tracking system. The timeline would be useful to
2
i
County managers and staff to ensure compliance with the Permit Streamlining
Act, and by the applicant for budget projections and implementation schedules.
Grading Ordinance
Delays in processing District applications are predominantly related to road and trail
projects that County staff has determined to be regulated by the San Mateo County
Grading Ordinance. The District's wilderness trail and patrol road networks are unique
and their design and implementation are extremely site-specific depending on the
environmental conditions at each location. Countywide standards that were created for
streets and paved roads and for development sites are inappropriately applied to these
unpaved, or gravel-surfaced wilderness trails and patrol roads.
The District faces numerous storm damage repairs and trail and road realignment issues
every year due to the natural conditions present in the Santa Cruz Mountains where most
of the District lands are located. As a landowner, the District is required to abide by the
Endangered Species Act, the Clean Water Act, the California Environmental Quality Act
and other regulations for the protection of natural resources and sensitive species. This is
an obligation that is taken very seriously by the District, given our guiding mission. The
time expended in preparing and submitting grading permit applications and the delays in
processing allow existing road and trail damage to further deteriorate, causing erosion
that adds to the siltation of sensitive riparian habitats. Delays also result in road closures
that prevent access for patrol and emergency services, and trail closures that prevent
public access.
As a steward of public wilderness lands the District finds it necessary to continually
implement measures that prevent degradation of sensitive natural resources and habitat,
to promptly restore severed patrol and public access routes, take immediate action to
prevent deterioration of the road and trail infrastructure, and develop new trails for the
use and enjoyment of their land. The Count s grading permit process as it
publics J ym y gr g p
relates to District projects prevents the District from being responsive to these issues.
Since the District is required to obtain approvals from resource agencies (Regional Water
Quality Control Board, California Department of Fish and Game,U.S. Army Corps of
Engineers, and others)with unique staff expertise for any work that affects stream
crossings or sensitive natural resources, additional review by County staff is redundant.
Furthermore, the expense of preparing applications and paying permit fees takes precious
public dollars away from implementing the District's resource protection and pubic
access programs.
The District has land management responsibilities equivalent to a National Forest, State
Parks sub region such as the Santa Cruz Mountains District, or other large rural or
wilderness land management unit. All other such agencies, from the national to city level,
are exempt from local permit requirements. However,because the Midpeninsula
Regional Open Space District is a special district formed under the State Resources Code,
there is no statutory provision for exemption except on an agency-by-agency basis. The
3
I
Santa Clara County Grading Ordinance, for example, exempts all public agencies (See
Attachment B).
As a practical solution the District recommends that San Mateo County exempt
governmental agencies from the grading ordinance when the work is done by or under the
supervision or construction control of an agency that assumes full responsibility for the
work, and the grading is not ancillary to development.
General Plan Conformity
The District regularly purchases real property for open space and conservation purposes
and to provide public access. As required by Government Code Section 65402(c) the
District must reoeive a determination from San Mateo County that the District's land
acquisitions are in conformance with the General Plan. To fulfill this requirement, for
each parcel of land that the District purchases in San Mateo County,the District sends a
letter to the County requesting a determination that the acquisition is in conformance with
the General Plan. Although numerous acquisitions have taken place and the District has
sent a letter for each, there has never been a response from the County. The Code
provides 40 days for the County to determine if the acquisition is in conformance with
the General Plan. Absent a response, the District must wait the entire 40 days before
closing the transaction. This delay results in a prolonged escrow period that can
given
jeopardize grant funding, which is conditioned upon completing a purchase by a g
date. In addition,many sellers require that transactions close within a 30-day escrow
period.
The District's program is in conformance with the San Mateo County General Plan in
that it implements and is encouraged by its policies and goals:
• General Plan Policy 6.47 states"Encourage the Midpeninsula Regional Open
Space District to acquire, protect, and make available for public use open space
d open ace o f regional si
gnificance ificanc e in urban areas in
lands in rural areas an gn
lan p P g
cooperation with San Mateo County".
• General Plan Policy 1.41 encourages public agencies to acquire and manage
sensitive habitats.
• General Plan Policy 6.10 encourages recreation providers to "locate passive park
and recreation facilities in rural areas in order to protect and preserve
environmentally sensitive and open space lands."
• General Plan Policy 6.38.b encourages the development of trails that link park and
recreation facilities on San Francisco Bay to those on the Pacific Coast.
As requested in our correspondence dated November 8, 1999 and June 22, 2000 the
District recommends that in order to help the County fulfill its obligation and make this
process more efficient and timely, a formal finding of conformity with the San Mateo
General Plan be made by the Planning Commission for the District's on-going land
acquisition activities pursuant to Government Code Section 65402(c). The District has
obtained such a determination from Santa Clara County and this approach was previously
4
adopted by San Mateo County in 1981 according to a letter dated January 13, 1981.
Presumably the 1981 determination is no longer valid today. (Please see correspondence
attached).
The District strongly recommends that the San Mateo County Planning Commission, or
the appropriate official to whom such authority has been delegated, formally make a
finding pursuant to Government Code 65402 (c)that the open space acquisition activities
of Midpeninsula Regional Open Space District are in conformance with the San Mateo
County General Plan.
Subdivision Map Act
One of the primary goals of the Subdivision Map Act is to encourage orderly community
improv
ement
development by providing for the regulation and control of the design and im p
of the subdivision, with proper consideration of its relation to adjoining areas. Local
agencies such as the County implement the Map Act to control growth by ensuring that
the density of developme
nt is consistent with the adopted General Plan and Zoning
Ordinance. The Subdivision Map Act comes into play when improved or unimproved
land is divided for the purpose of sale, lease, or financing,whether immediate or future.
Governmental and public agencies are considered subdividers and are subject to the
provisions of the Map Act in certain situations. Property is typica
lly con
veyed ed to and
with an appropriate metes and bounds
government a
fromag agency b g Y by deed
description and exempt from the parcel map requirement (Government Code Section
66428(a)(2)).
statute to acquire and exchange open space land for open
authorized b s
The District is a y q
d 55 40.5 . The District may also
e Sect
ions 5540 an Y
purposes (Pu
blic Resources Cod )
space purpo (P
convey open space land to another public agency provided the land is used for open space
purposes (Public Resources Code 5540.6). District land transactions for open space are
not intended for development, nor do they result in additional developable parcels. The
District's conveyances actually reduce developable parcels and density. Since there is no
development, a parcel map serves no purpose and there is no reason to expend public
funds and the District's and County's staff time on such an effort.
The following examples typify District conveyances that should be exempt from the
Subdivision Map Act:
• Acquisition of a portion of a larger parcel for open space purposes: A parcel is
600 acres and would accommodate four legal lots. The District acquires 560 acres
for open space purposes. The remainder is either already fully developed(the
District typically does not acquire developed land), or undeveloped. If
undeveloped,no additional developable lots or density have been created. In fact,
the density has been reduced from four lots to one. Remainders may sometimes
result in substandard lots. Even in that case,no additional development potential
or density is created. The net effect is always a decrease in developable lots and
allowable density.
5
• Boundary line adjustments: Two legal lots exist. The District acquires one lot for
open space and desires to acquire a portion of the adjacent lot for open space by
line adjustment. This may also occur to resolve an
bound Y
means of a boundary �
encroachment where improvements on one lot extend over the property line into
another. In that case, the District typically acquires that portion of the parcel
without improvements.
• Exchange for open space purposes: The District conveys land to a third party in
exchange for open space land of equal or greater value in accordance with Public
Resources Code Section 5540.5. By law, such exchanges cannot exceed forty
acres per year. However, even in such cases,no net additional developable lots or
density could result since the District would eliminate density on its exchange
parcel to the greatest extent legally feasible. Typically, the net result is the
elimination of developable lots and allowable density.
Midpeninsula Regional Open Space District is a unique public agency and qualifies for
unique exempt status under the Subdivision Map Act due to its statutory purpose to
acquire open space and prevent land from being developed. The District recommends that
San Mateo County formally exempt conveyances of land to and from the District for
open space purposes from the provisions of the Subdivision Map Act and any
corresponding County subdivision ordinances, and determine that such conveyances may
be accomplished by recordation of a grant deed with an appropriate legal description.
Santa Clara County is currently working with the District on a Memorandum of
Understanding that will provide such an exemption,which could be used as a model (See
Attachment D).
Customer Service
Responsive and respectful customer service is paramount in carrying out a public
agency's duties and responsibilities. The District recommends that the County improve
customer service by taking the following actions:
• Enact a program that ensures internal accountability at all staff levels.
• Adopt performance standards to ensure a high level of service including timelines
for discretionary and ministerial approvals, and timelines for return phone calls
and replies to e-mails and written correspondence.
• Provide customer service training for mangers and staff.
• Appoint an Ombudsperson to assist applicants in their interactions with the
County and to facilitate conflict resolution when needed.
• Provide technical training for staff regarding the intent and appropriate
application of County ordinances and policies.
• Monitor the number and complexity of permit applications and maintain an
adequate staffing level.
• Contract with outside consultants as needed to leverage staff resources.
• Incorporate staff succession planning to ensure continuity in staff s
implementation and interpretation of County ordinances and policies.
6
Thank you for your consideration of our comments and recommendations. Should you
wish to discuss any of these issues and ideas in further detail,please contact me at (650)
691-1200.
Sincerely,
Cathy oodbury, ASLrP
Planning Manager
Cc: Board of Directors,Midpeninsula Regional Open Space District
L. Craig Britton, General Manager
Susan M. Schectman, District Legal Counsel
Attachments
ATTACHMENT A
Part 2: Permit Streamlining Act Page 1 of 2
Mate of California
Governor's Office of Planning;and Research
Public Notice and Land Use Planning:An Overview
II. Permit Streamlining Act
Reviewing the Permit Streamlining Act and its requirements will help to place the more specific
requirements for public notice, circulation, and review into proper context. The Permit Streamlining Act
(§65920 et. seq) requires public agencies (including charter cities per §65921) to follow standardized
time limits and procedures for specified types of land use decisions. For the purposes of the Act,
"development projects" applies only to adjudicatory approvals such as tentative maps, conditional use
permits, and variances (Landi v. County of Monterey (1983) 139 Cal.App. 3d 934). Ministerial projects
such as building permits, lot line adjustments, and certificates of compliance are not subject to the time
limits established under the Act(Findleton v. El Dorado Co. Board of Supervisors (1993) 12 Cal. App.
4th 709).
The Permit Streamlining Act is reminiscent of a flashing light. It turns on when an application is
submitted, off when accepted as complete and the environmental review (CEQA)process begins, and on
again after the CEQA determination has been made(§65950).
Procedural Requirements:
All public agencies must establish one or more lists specifying, in detail, the information required from
applicants for a development project (§65940). Upon receipt of a project application containing a
statement identifying the application as being for a "development permit," an agency has 30 calendar
days to notify the applicant, in writing, of whether or not the project application is complete enough for
processing. When rejected as incomplete, the agency must identify where deficiencies exist and how
they can be remedied. The resubmittal of the application begins a new 30-day review period. If the
agency fails to notify the applicant of completeness within either of the 30-day periods, the application
is deemed to be complete(§65943; Orsi v. City Council(1990) 219 Cal. App. 3d 1576). If rejected as
incomplete a second time, the applicant may appeal the decision to jurisdiction's hearing body who must
make a final written determination within 60 calendar days. Again, failure to meet this time period
constitutes acceptance of the application as complete.
Once complete and accepted, the agency then proceeds with the CEQA process, and the approval or
denial of the project.
The Permit Streamlining Act includes time limit provisions for taking action on a project after the
environmental determination is made. When an EIR is certified for a project, the public agency shall
approve or deny the project within 180 days from the date of certification. When a project is found to be
exempt from CEQA or a negative declaration is adopted for a project,the public agency shall approve or
deny the project within 60 days from the date of the determination or adoption (§65950 and Public
Resources Code §21151.5). If no action is taken within the allotted time, the project may be deemed
approved by action of the Act.
An application can only be deemed approved as a result of failure to act if the requirements for public
notice and review have been satisfied (§65965). Two options are available to an applicant to ensure that
http://ceres.ca.gov/planning/pub—notice/part2.html 2/28/2005
I
Part 2: Permit Streamlining Act Page 2 of 2
I
these requirements are met(§65956(a) and §65956(b)): (a)the applicant may file an action pursuant to
Section 1085 of the Code of Civil Procedure(civil mandamus) to force the agency to provide notice or
hold a hearing, or both; (b) if the applicant has provided seven (7) days advance notice to the permitting
agency of intent to provide public notice, an applicant may provide public notice using the distribution
information provided pursuant to §65941.5 no earlier than 60 days from the expiration of the time limits.
The notice must include the required contents as provided for by §65956(b) and a statement that the
project will be deemed approved if the permitting agency has not acted within 60 days. Notice by the
applicant extends the time limit for action by the permitting agency to 60 days after the public notice is
sent out.
Next: California Environmental (duality Act(CEQA)
Return to Table of Contents
I
http://ceres.ca.gov/planning/pub_notice/part2.html 2/28/2005
San Mateo County
Planning g and Building Task Force
Name(optional):_Midpeninsula Regional Open Space District
Type of project—
Single home (build) Subdivision
Sin (remodel) Commercial
Single home )
OTHER: Recreational Facilities (trails, parking lots, pedestrian bridges)
Length of time in process—
South Canyon Trail at Pulgas Ridge-planning permit (grading) application
submitted in December 2003; have not received permit as of February 2005.
Length of time in process— 15 months
Ridgetop Trail at Pulgas Ridge-planning permit(grading) application submitted
in April 2004• have not received permit as of February 2005. Length of time in
P P Y :�
process— 10 months
Parking and Staging Area Project at Pulgas Ridge -planning and building permits
submitted in April 2004; have not received permits as of February 2005. Length
of time in process 10 months.
What worked well in the process—
o Building permits are usually processed in a timely manner.
o Online permit system is valuable in reviewing permit status
What needs to be improved—
o The very lengthy time in which planning permits are processed (refer to end of
document).
o Phone calls and emails are rarely returned. On the few occasions that they are,
return calls and a-mails are not timely(usually a week or two).
o Effective communication with County staff needs to be improved. Staff is rarely
available to meet with applicants to discuss projects and answer questions.
o There is a general lack of professionalism among County staff.
o The Count 's design review process for the development of recreational facilities
y � r r
(trails, pedestrian bridges, etc.) is overly complicated because they are reviewed
as complex development projects. For example, hiking trails should not be held
to the same engineering standards as paved roads for automobiles.
o Coordination and communication among County staff so that it will not take
fifteen months to review and approve a grading permit for a hiking trail.
Specific suggestions for improvement -
o As in Santa Clara County, grading permits should be exempted if the grading
work is completed by(or under the direction of)public agencies, such as the
District.
Present permit applications pending:
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San Mateo County
Planning and Building Task Force
Name Mid peninsula Regional Open S
(optional): p ace District g p p
Type of project—
Single home (build) Subdivision
Single home (remodel) Commercial
OTHER: Recreational Facility(trails,pedestrian bridges)
Length of time in process—
Old Page Mill Trail Repair Project—planning and building permits submitted on
April 2003; permits received on July 2003. Length of time in process—3 months
Virginia Mill Trail Repair and Bridge Project -planning and building permits
submitted on July 2003; permits received on February 2004. Length of time in
process—7 months
Grabtown Gulch Trail Repair and Bridge Project—planning and building permits
submitted on July 2003; permits received on June 2004. Length of time in
process— 11 months
What worked well in the process—
o In general, fewer delays with processing building permits versus planning permits
but building permits cannot be issues until planning permit is approved.
o Online permit system is great—quick glance to review permit status
What needs to be improved—
o Timely return of phone calls and emails regarding project status, issues, hold-ups.
o Ability to talk with all County staff who is reviewing the application so that
questions can be answered as quickly as possible. Requiring that all
communication be filtered through the project planner results in lengthy delays,
and at times misunderstandings and false assumptions.
o There is a fundamental flaw in the County's grading requirements since it uses the
same standards and level of review for trail construction as for road construction.
Trail construction should be exempt from the permitting process, particularly if
prior CEQA review determines that the work will not negatively impact the
environment.
o County should not require engineering drawings for trail construction projects.
This level of plan preparation is unnecessary given the intent of the new facility
and results in misuse of public funds. If stamped drawings are necessary, a
landscape architect stamp should be sufficient.
o The County should not require survey information for trail construction projects.
This level of detail is unnecessary and results in a misuse of public funds.
Detailed survey work can also be cost prohibitive. Instead, a GPS mapped route
overlaid on a USGS topography map should be sufficient for review purposes.
o Compaction testing, soil borings, and other extensive geotechnical review of a
proposed trail route are unwarranted given the intent of the facility.
Specific suggestions for improvement-
See above.
I
San Mateo County
Planning and Building Task Force
Name(optional): Midpeninsula Regional Open Space District
Type of project—
Single home (build) Subdivision
Single home(remodel) Commercial
Other: Grading Permit Exemption Permit
Timber Preserve Zone Permits
Length of time in process—
For planning approvals: l month(Does not include processing time by
Resource Conservation District)
For building permits
For inspections
What worked well in the process—
• Use of the on-line permit tracking system was very helpful
• Use of the San Mateo County Resource Conservation District grading certificate
appears to have expedited the County permit review and approval process
• County staff(Jim Eggemeyer and Dave Holbrook) made time to discuss a number of
District projects
What needs to be improved—
• The necessary form (Application for Certificate of Exemption from Grading Permit)
was not available on-line
• The Grading Permit and Grading Permit Exemption process is redundant. Needs to
be streamlined, as discussed below
Specific suggestions for improvement-
• The County should revise its Grading Ordinance to exempt grading performed by or
under the supervision of a governmental agency, including the Midpeninsula
Regional Open Space District,where that agency assumes full responsibility for the
work and has made a CEQA finding that the project will not adversely impact the
environment.
• The County should not require Grading, Grading Permit Exemption, Timber
Preserve Zone, or Resource Management Permits for environmental restoration or
erosion control projects performed by or under the supervision of a governmental
agency, where that agency assumes full responsibility for the work and has made a
CEQA finding that the project will not adversely impact the environment.
• The County should exempt grading performed for maintenance of existing roads,
trails, and firebreaks,where maintenance is necessary to prevent erosion and/or to
keep those facilities in substantially their original condition.
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San Mateo County
Planning and Building Task Force
Name (optional): Midpeninsula Regional Open Space District
Type of project—
Single home (build) Subdivision
Single home (remodel) Commercial
Other Subdivision lot line adjustment
Length of time in process—
For planning approvals Jul 1 2004
p g pp
For building permits
For inspections
Public works gave initial review of application on 7-23-04 determining it adequate.
Planning deemed application complete on Sept 1, 2004. County was to send letters to
adjoining owners notifying them of proposed lot line adjustment in September 2004.
Additional documents requested by County were delivered by District to County on
September 14, 2004 and then again on October 25, 2004. Letters were not sent to
adjoining owners until November 17, 2004. Follow up letter notifying adjoining owners
of County's approval was not sent out until January 13, 2005. Length of time in process
—7 months
What worked well in the process—
Pete Bentley with Public Works was very helpful in checking in with China Osborn,
Planner and moving this project to completion.
What needs to be improved—
From my perspective,part of the problem is that individual planners at the County have
had their workload increase between 50 and 100% over the last couple of years. Vacant
positions are often times eliminated contributing to increased workload. Also, you
cannot replace long-term, experienced personnel with little or no succession planning
without adversely impacting work production.
Specific suggestions for improvement-
p gg p
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ATTACHMENT B
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ground oovor has
ART>& 3. PROCEDURE r . .
ed by the county. and a
ings to ropiace the tornpo- PART t.PRONIBM0MS AND EXEMPTIONS V4d WIC4 C*d i v1 Q y1,C,
idlitles, as needed.
vation and fig adjusted for Soo. C12-420. ProhlbRions.
how the bastions of any No person shall do any grading. or cause or allow the sam*to 64
sal of surplus material. done, on real property which he owns or controls without fast
osed grading and related obtaining a grading permit, unless exempt hereunder. (Orel.
No. NS-12M35. $ 8.3-13-78)
lirod. (Ord. No. NS- Sec. C 12-421 . Exsmptlom
The lolbwkhg grading may be done wktw obtaining a permit.
Providing it meet the land use roquiremonts of this division.
"k~not required` the applicable exemption requirements, and does not mndan-
pared and signed by ger adjacent property or divert or irnpalf the flow of water in a
surveyor may waive wadsraourse. or cause a putAcc nuisance. Any grading wait
ions: that is done wid ut a permit and not carfon, Ing to these
mbined is less than one limitations and the exemption provisions herein shall he
Rio yards and such cuts or deemed a vk9stbn subject to penalties and abatement
procedure provided in this chapter.
three (3)or more existing
(a) Minor projects which (1) have cuts or fift both of which are
uroe; less than five (5)feet In vortical depth at thole deep"
July increased pros- points measured from the natural ground surface. and (2)
ry adjacent structure both of which are less than one hundred fifty (150) cubic
yards of material on any one site. and do not create
of any extensive drainage s nificant unstable s .
of actor any existing drake- (b)Grading done by Of undef the supervision or tructio consn
cattrol of a governmental agency where that agency f
unstable slope condition . assumes fug n!sWriallollitY for the health, wait.
the public safety or (c) Valld building permit. C3radlr q W11nrricifon with a building,
my surveyor(Ord No NS- swimming pool. retaining wall,or other structure autho-
rized by a valid building permit. A!I such grading shall be
shown on the approved plans and inspected and approved
rvsd tea,,, by the county wilding inspector. This exemption shall not
dovoiopnyed coordinator. affect the applicability of this chaptor to. nor the require-
zlane may be made by the ments for, a grading permit for any excavation having an
x4fkostkrn initiated by the unsupported vertical hank groMor than five (5)feet in
by a fee In an amount hoigM after the oompietkrn of such structure.or any fit
end of supervisors. which is removed from the site or not shown on approved
d information and design plans and inspected.
sal to maddy the approved (d) Agriculture. Grading done exclusively for the growing of
agricultural crops or to raising of livestock.
s with any subdivision map (e)Trenching. Trenching well holes, post holes, and grading
d. NS-1203.38. 16.3-13- inckientai to the construction or installation of underground
)5-gp) pipelines, septic tank drainflolds,conduits. sloctrical or
communkadion facilities, drilling or excavation for well
of moved pUn& holes or post holes. Such work shall be barcldillod and
ed and dated plans and shaped to the original oo hour of the land inmediatoly
county surveyor. and one after the compledon of the or within forty-five(45)days
inted plans and specifica- alter the start of the work, whichever is moot s`.
ud. or his onginoer. The (f)Excaystkxhm for molls or gookVicsi krv*aNgatfons by a soils
approved,dated plans for engineer or angineoring goobgist. Such worts shall be
or more sob of approved baddZed and shaped to the original coo. w of the land
knee+Wr g the waft(Ord. unlit the dirscibn of rho soils engineer of WGInwing
geologist Immodiadefy after the investigation or within forty-
five (45) days after the start of the woW.whichever is
2 plank sooner.
,adequately chocked prior (g) Cemotariss. Excavation or deposition of earth materials
pprovai,they shade be filed within a property A hbh is dedicated for cemetery Pur-
a than three(3)weeks prior Poses.
I
ATTACHMENT C
Regional Open : ice
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
June 22, 2000
Michael P. Murphy
Chief Deputy County Counsel
County of San Mateo
400 County Government Center
Redwood City, CA 94063
Re: Request for Determination of General Plan Conformity for the District's Acquisition
of Real Property for Open Space Purposes
Dear Mr. Murphy:
I am following up on a letter sent to you November 8, 1999 requesting a written
determination by San Mateo County of General Plan conformity for the District's open
space acquisitions, at least in certain land use designations (see attached copy). We have
been able to obtain such a determination from Santa Clara County (attached), and have a
20 year-old letter from San Mateo County(attached)which is presumably no longer
valid. Can you help us to obtain an updated conformity determination? This will greatly
simplify the process required by Government Code section 65402(c) for each acquisition.
Sincerely,
Randy And rE son
Planning Manager
cc: Terry Burns, County Planning Administrator
Craig Britton, District General Manager
Susan Schectman, District Legal Counsel
330 Distel Circle . Los Altos,CA 94022-1404 . Phone:650-691-1200
FAX:650-691-0485 . E-mail:mrosd@openspace.org . Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton
Regional Open ' ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
November 8, 1999
Michael P. Murphy
Chief Deputy County Counsel
County of San Mateo
400 County Government Center
Redwood City, CA 94063
Re: Request for Determination of General Plan Conformity for the District's Acquisition of Real
Property for Open Space Purposes
Dear Mr.Murphy,
As you are aware,the MROSD is a special-purpose district engaged in the acquisition and
management of land for open space and conservation purposes. The District regularly purchases
real property for these purposes. As discussed in our recent meeting,the District is seeking a
finding of General Plan conformity from the County for the District's on-going land acquisition
activities, as required by Government Code section 65402(c). For reasons of efficiency and to
avoid duplication of effort,we propose that a finding of conformity with the San Mateo County
General Plan be made by the Planning Commission for designated categories of open space
acquisitions(This was the approach previously followed by the county. See the enclosed letter).
District lands are preserved in perpetuity and are managed to enhance open space, habitat,and
recreational resource values for the enjoyment and use of the public.Each preserve is operated
accordingto a publicly adopted Use and Management Plan. Since such a program of protection
P Y P
anag
believe that County General Plan,we be �
and management also fulfills the goals of the San Mateo Co ty an,
our acquisition activities are in conformance with this document.
Rather than submitting each individual open space acquisition to the County Planning
Commission one by one,the District would prefer to identify areas in advance where acquisition
for open space use would be in conformance. Because we primarily focus on preserving bayside,
hillside, and forest lands,our acquisitions have been and will likely be located in the following
General Plan land use designations:
• Public Recreation
• Private Recreation
• Open Space
• Timber Production
• Very Low Density Residential
• Low Density Residential
• Agriculture
• Institutional Lands
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
FAX:650-691-0485 • E-mail: mrosdrropenspace.org . Web site:www.openspace.org
Board of Director.:Pete Siemens.,Aary C.Davey,led Cyr, Deane Little, Nonette Hanko, Betsy Crowder,Kenneth C.Nitz o General Manager.L.Craig Britton
i
The location of these acquisitions will be primarily in rugged areas of the Santa Cruz Mountains,
and,to a very limited extent,in wetland areas along San Francisco Bay.
The extent and purpose of these acquisitions will be to protect natural vegetation,wildlife habitat
and watershed areas;provide opportunity for recreational trail access;and to preserve the scenic
backdrop of the urban areas of the county.
We would like to request that the County formally make a finding pursuant to Government Code
Section 65402(c)that open space acquisition activities of the above-described location,purpose,
and extent by the Midpeninsula Regional Open Space District in the preceding land use
designations are in conformance with the San Mateo County General Plan.
Please advise me as to the proper procedure to submit this matter to the Planning Commission for
n ace acquisitions. Please call
me if you
' n for these categories of open s
a conformitydetermination o Y g p p q
have any questions about this request.
Sincerel
y,
Y
Rand Anderson
Y
Planning Manager
sg:SYG
cc: Mr. Bill Rozar,County Planning
Susan Schectman, General Counsel
Department of Envirc mental Management BOARD of
Planning anti Developme 'division EDWARD SVPER
J• BACCtOCOC
AAMES G EGORIFITZG RAL
FR D GREGORtO
' v FREO t,YON
JOHN M. WARD
COUNTY OF SAN IVIATE0 °w;N°C. HALE
OR
COUNTY GOVERNMENT CENTER REOWO00 CITY• CALIFORNIA 94063 (415) 364-56o6. EXT. 41
January 13, 1981
P�--A - -
Mr. Herbert A. Grench
General Manager
Midpeninsula Regional Open Space District .
375 Distel Circle, Suite D-1
Los Altos, CA 94022
Dear Mr. Grench: -
Acquisition of Lands for open space purposes by the Midpeninsula Regional
Open Space District will be in conformity with San Mateo- County's General
Pla
n 'f 7 the lands are located in areas shown in the County p
s Park and Open
Space Plan as General Open Space. Please to
P he P arks�'and Open
Space Plan, adopted by the San Mateo County Board of Supervisors on December
20, 1973, for determining which areas are so designated.
Hopefully, this information will be helpful to you as plan and acquire your
open space system.
Very truly yours
David C. Hale
Planning Director
DCH:psw
COUnty of Santa Clara
:iivirt�miwiltal Itcso urccs .\gency
Hillilting Office ( y
C(xutt) crtuncnt Con Icr. E:tst wing, 7tII 1=1nur s
7n��'(.•s1 I I<•(1(lin};titrcc•t -% tx:,0
Sint it)sc. Cn1ir(mlia 9 51 10-1705
t.t-( 8)"_'!)S 1-'>1.i 4 FAX 279-8,537
December 21, 1999
Mr. Randy Anderson
Planning Manager
MROSD, Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022
Dear Mr. Anderson:
This letter is in response to your correspon
dence of November 8 1999 to Jim Lewis Assistant
County Counsel, concerning a general finding of conformance with the Santa Clara County
General Plan for MROSD open space acquisitions.
As you described in your letter, MROSD's purposes for open space acquisition are to preserve
open lands in perpetuity to enhance habitat conservation and recreational use consistent with
1 are consistent with those of the Count 's General Plan
stewardship. goals s
environmentalY
P g
for the rural unincorporated areas of the Santa Cruz Mountains and other resource areas in
MROSD's jurisdiction.
Pursuant to the intent of Government Code §65402(c), the Planning Office finds that any open
space acquisition proposal by MROSD for lands outside a city's Urban Service Area (USA) or
Long Term Urban Growth Boundary (UGB), which are classified as a"Resource Conservation
Area" by the Land Use Plan of the County's General Plan, would be in conformance with the
goals and policies of the County General Plan. Any such lands unplanned or unsuitable for
urban development are proposed according to County General Plan policies to remain largely in
open space, low intensity uses which preserve natural resources and minimize any physical
development which may occur under County policies and development regulations. Open space
acquisition by MROSD clearly furthers and implements the overall goals and policies of the
County General Plan with respect to resource conservation for these areas.
Thank you for your interest in this matter. We appreciate the opportunity to simplify this aspect
of your ongoing acquisition programs.
S' c rely,
nn Draper, Planning Di ctor
cc: Jim Lewis, Assistant County Counsel
Susan Schectman, General Counsel, MROSD
Itn,trd nt stipci- is(,rs: r)()n:tl(I 1= e]a} c. Ii1an(:t ,\I\<tra(In. i'c•tc m tlugli. ianus'r. m,iiII jr.. s. j()sci)Ii sitnitian „
Cnunt�• Exc<uti�c: rti(Itar<I win(•ntx•r;~ . .
§ 65400 PLANNING AND ZONING LOCAL PLANNING
Title 7 Div. I
Notes of Decisions authorized, if the a,
Ordinances I use permit and providing for an appeal to legis- location, purpose
lative body which created commission is valid. i vacation or aband
Meyers v. Board of Sup'rs of Los Angeles Coun- submitted to and n
1. Ordinances ty(App. 1952) 110 Cal.App.2d 623, 243 P.2d 38. said adopted genera
Zoning ordinance authorizing a planning Former g ,provision of State Planning Act Stats.
p report as to confor
commission to grant or deny an exception and 1929, c. 838, p. 1811, § 9 (repealed, 1947) au-
providing for appeal to legislative body which thorizing county legislative body to determine forty (40) days afte
created commission is valid, and granting of
reasonable and practical means for putting mas- time as may be desi
variance rests Largely in discretion of body des-
of
ignated by zoning ordinance for that purpose. ter plan into effect authorized county board i- If the legislative I
Steiger v. Board of Sup'rs of Los Angeles Coun- supervisors to provide in county zoning ordi- of this Subdivision
ty (App. 1956) 143 Cal.App.2d 352, 300 P.2d nance for reasonable and practical means for larger parcel Vdh1Cl
210. putting the master plan into effect Johnston v.
A zoning ordinance authorizing a planting Board of Sup'rs of Marin County (1947) 31 acquisitions, dispos
al 2d 66 187 P.2d 686.
der special C< ment projects, pro
count t 0 rant or ,
of p J P
commission y g Y , P
dispositions, or aba
§ 65401. Recommendation of proposed public works; coordination of pro- a minor nature.
gram (b) A county shall
If a general plan or part thereof has been adopted, within such time as may in paagraph (a), nc r
department, board, public building or s?
be fixed by the legislative body, each county or city officer, de p
commission, or board, including or commission, and each governmental body, cotx g a city, if such city t
governing bo
dy o f an special district or school district, whose jurisdiction and such general pl
the o Y P
g
g Y
lies wholly or partially within the county or city, whose functions include acquire real proper
recommending, preparing plans for, or Constructing, major public works, shall dispose of any real
th
submit to the official agency, as designated by the respective county board of structure, in c su +
supervisors or city council, a list of the proposed public works recommended county in which h sue'
for planning, initiation or construction daring the ensuing fiscal year. The plan or part thereof
official agency receiving the list of proposed public w until the location,-works shall list and classify P
recommendations and shall prepare a coordinated program of pro- public building or s
all such
planning agency hay
Such coordinated program P g g Y
ensuing fiscal year. P g
posed public works for the tr s g y
P P plan or part thereof.
shall be submitted to the county or city planning agency for review and report days after the matte
to said official agency as to conformity with the adopted general plan or part finding that the pro,
thereof. '
tore is in conformi
(Added by Stats.1965, c. 1880, p. 4341, § 5. Amended by Stats.1970, c. 1590, p. 3312, £ provisions of this pa
§ 5•) for street widening
Historical and Statutory Notes body having the real
Former § 65401, added by Stats.1953, c. Derivation: Former§ 65136, added by Stats. resolution.
1355, p. 2916, § 2, related to meetings of plan- 1951,c. 334,§ 1. (c) A local agency
ning commission. It was derived from former Former § 65549, added by Stats.l953, c.
§ 65171, added by Stats.1951, c. 334, p. 681, 1355, pp. 2921, 2922, § 2, amended by Stats specified in paragra
i
1963,e. 1405, 2943,§ 1. authorize a public bt
§ 1; Stats.1947, c. 807, p. 1916, § 55, and was
repealed by Stats.1965, c. 1880, p. 4350, § 8. Stats.1947,c.807,§ 60. city has adopted a ..
thereof is applicablt
§ 65402. Acquisition or disposition of property; construction of buildings; acquisition, dispositi
requirements before action ted to and reported
(a) If a general plan or part thereof has been adapted, no real property shall conformity with sai,
be acquired by dedication or otherwise for street, square, park or other public planning agency to
purposes, and no real property shall be disposed Of, no street shall be vacated submitted to it sha'
or abandoned, and no public building or structure shall be constructed or acquisition, dispositi
496
I
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LOCAL PLANNING § 65402
G AND ZONING Div. 1
Title 7
authorized, if the adopted general plan or part thereof applies thereto, until the
!or an appeal to legis- location, purpose and extent of such acquisition or disposition, such street
commission is valid. vacation or abandonment, or such public building or structure have been
of Los Angeles Coun- submitted to and reported upon by the planning agency as to conformity with
).2d 623,243 p.2d 38. said adopted general plan or part thereof. The planning agency shall render its
to planning Act,Scats. report as to conformity with said adopted general plan or part thereof within
1 (repealed, 1947) au- forty (40) days after the matter was submitted to it, or such longer period of
�e body to determine
leans G , putting mas- time as may be designated by the legislative body.
Azed c,.i,:rty board of If the legislative body so provides, by ordinance or resolution, the provisions
count coning ordi- of this subdivision shall not apply to: (1) the disposition of the remainder of a
1 practi I means for
io effe( Johnston v. larger parcel which was acquired and used in part for street purposes; (2)
in Cott it , (1947) 31 acquisitions, dispositions, or abandonments for street widening; or (3) align-
ment projects, provided such dispositions for street purposes, acquisitions,
dispositions, or abandonments for street widening, or alignment projects are of
wrdina+ion of pro- a minor nature.
(b) A county shall not acquire real property for any of the purposes specified
inparagraph (a), nor dispose of any real property, nor construct or authorize a
;uch ti
me as may
'partn nt, board, public building or structure, in another county or within the corporate limits of
boar,1, including a city, if such city or other county has adopted a general plan or part thereof
and such general plan or art thereof is applicable thereto and a city shall not
.,hose it risdiction unctit,r s include acquire real property for any of the purposes specified in paragraph (a), nor
ublic r;arks, shall dispose of any real property, nor construct or authorize a public building or
nt boar
d of structure, in another city or in unincorporated territory, if such other city or the
cou has adopted a general
ks rec u,nmended county in which such unincorporated territory is situated P g �
art th thereof and such general plan or part thereof is applicable thereto,
i plan or
fiscal ��,ar. The ;�
P P
it list ti d classify ° until the location, purpose and extent of such acquisition, disposition, or such
public bui
lding or structure have been submitted to and reported upon by the
i 11 O f pro-
planning g
prog p
dinat<<.l program `` planning agency having jurisdiction, as to conformity with said adopted genera
eviexr �,iid report plan or part thereof. Failure of the planning agency to report within forty (40)
art days after the matter has been submitted to it shall be conclusively deemed a
eral I: n orstruc-
ture in o r
� acquisition, disposition, or public building finding that the proposed acquts t p P
g P P
1 c 1 tl p 3312 is in conformity with said adopted general plan or part thereof. The
provisions of this paragraph (b) shall not apply to acquisition or abandonment
for street widening or alignment projects of a minor nature if the legislative
body having the real property within its boundaries so provides by ordinance or
136, :J ed by Stats. resolution.
d by si as.1953, c. (c A local agency shall not acquire real property for any of the purposes
amc .,I:d by Scats. specified in paragraph (a) nor dispose of any real property, nor construct or
authorize a public building or structure, in any county or city, if such county or
city has adopted a general plan or part thereof and such general plan or part
until the location, pu
rpose ose and extent of such
is applicable thereto, t P P
thereof pp
tion of )uildings; acquisition, disposition, or such public building or structure have been submit-
ted to and reported upon by the planning agency having jurisdiction, as to
gal pr,i,erty shall conformity with said adopted general plan or part thereof. Failure of the
k or (a J ier public planning agency to report within forty (40) days after the matter has been
submitted to it shall be conclusively deemed a finding that the proposed
shall L; vacated
e cor,�i -ucted or acquisition, disposition, or public building or structure is in conformity with
497
1
1 {
§ 65402 PLANNING AND ZONING LOCAL PL
+ Title 7 Div. 1
3 , said adopted general plan or part thereof. if the planning agency disapproves A:. that is binding
a environmental
. the location, purpose or extent of such acquisition, disposition, or the public F:; Defense Fund,
building or structure, the disapproval may be overruled by the local agency. t Dist. (App. 1 I
e Cal.App.3d 6(--
Local agency as used in this paragraph (c) means an agency of the state for m 714,28 Cal.Ap,
the local performance of governmental or proprietary functions within limited
2. Zoning
i boundaries. Local agency does not include the state, or county, or a city.
j County boar.
+ (Added by Stats.1965, c. 1880, p. 4341, § 5. Amended by Stats.1967, c. 1165, P. 28501PP . r cisions of mun"
§ 1; Stats.1974,c. 700, p. 1570, § 3.) county-owned
prohibited frog
Historical and Statutory Notes x with existing r..
Former § 65402, added by Stats.1953, c. Stats.1947, c. 807, §§ 10 to 17, §§ 35 to 78, where land is
1355, p. 2916, § 2, related to commission rules amended by Stats.1947,c. 869,§§ 3 to 5; Stats. Bartole (App. 1
and records. It was derived from former 1929, c. 838, amended by Stats.1937, c. 665; Ca1.App.2d 422
i
§ 65172 added by Stats.1951, c. 334, p. 681, Stats.1941, c. 1177; Stats.1945, c. 80; Stats. ,,:y The slate ha:
§ 1; Surts.1947, c. 807, p. 1916, § 55, and was 1945,c. 715; Stats.1945,c. 1331; Stats.1945,c. locali on of sch
l repealed by Stats.1965, c. 1880, p. 4350, § 8. Superior Couri
See,now,§ 65550. 1441; Stats.1927, c. 874; Stats.1917, c. 735; (App. 1958) 15
Derivation: Former§§ 65360 to 65363, add- Stats.1915, c. 428, amended by Stats.1921, c. "
A provision
iA ed by Stats.1951,c. 334,§ 1. 5U3. ning commissii
Former §§ 65551, 65552, added by Stats. '' ry to neighborl
1953, c. 1355, p. 2922, § 2, amended by Stats. I., ance of permi
1 1955,c. 1644,p.2972,§ 38. permit, togethc
Forms mission's findir.
�. council for app
" See West's California Code Forms,Government. . a delegation of
v, cil to planning
Cross References W Culloch (App.
95 P.2d 950.
Y
za Eminent domain, see Government Code § 15850; Const. Art. 1, § 19; Code of Civil Procedure
§ 1230.010 et seq. California hi
Local agencies, environmental impact reports,submission as part of general plan repot, see Public
quired to prese
r
Resources Code§ 21 151.
county plannin
Procedure for approval of electrical transmission or distribution.lines, see Public Utilities Code commission w
§ 12808.5 adopted a mass
Redevelopment agencies, reports,see Health and Safety Code§ 33352. f, struction of str.
Regulation of local agencies by counties and cities, provisions prevailing over this section, see this section; br
mission to advit
Government Code§ 53095. hold public he
G" Law Review and Journal Commentaries 5-19-64.
A) ,
K Dutyof private parties to file environmental Friends of Mammoth: Vox o uli or judicial l$ An irrigation
P P P P J and pipelines, +
statement. 61 Cal.1—Rev.559(1973). social engineering. 1 Pepp.L-Rev. 137 (1973). lion of such ca,
Expanding scope of environmental law. Kev- Land use planning in the Bay area. 55 Cal. city planning cry
in P. Kane, 48 Los Angeles B.Bull. 81 (1973). L.Rev. 836(1967). approval of dis:
pipelines is mci
•
Library References
i
�. 4�; be overruled by, Ops.Atty.Gen. 8'
Eminent Domain c=18.
f'± t;r.
F WESTLAW Topic No. 148. 3. Notice and I
��• C.J.S. Eminent Domain§§ 51, 54. Property own
hearing on api
r Notes of Decisions nonconforming
xyFy'� Construction with other laws 1 Zoning 2 Y r that they did rn
1 publication, as
Housing project 5 Hopkins v. Mac
Impact report 6 Cal.App.2d 442.
1� f Notice and hearing 3 1. Construction with other laws
4F Permits 4 Planning agency has no powerunder the En- The planning
vironmental Quality Act, in case of a local agen• ordinance of ci
M Public buildings 7 advisory body of
cy such as water district, to make a decision _
498
1� I
r
i
ATTACHMENT D
Regional Open -vce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
October 24, 2002
Ms. Lizanne Reynolds
Deputy County Counsel
Santa Clara County Counsel's Office
70 W. Hedding Street, 9�h floor,East Wing
San Jose, CA 95110
RE: Subdivision Ma Act Exemption for Conveyances to and from Mid peninsula Re ional
_P P Y P �
Open Space District for Open Space Purposes
Dear Ms. Reynolds:
The purpose of this letter is to request County Counsel's concurrence that certain conveyances of
land to and from the Midpeninsula Regional Open Space District(the"District") for open space
purposes are exempt from the provisions of the Subdivision Map Act and the corresponding
subdivision ordinance of the County.
The District is a special district created pursuant to the provisions of the Public Resources Code
Section 5500 et seq. The statutory purpose of the District is to acquire and maintain a system of
open space preserves for public recreation. See Public Resources Code Section 5541.
The District's Mission Statement is:
"To acquire and preserve a regional greenbelt of open space land in perpetuity; protect
and restore the natural environment; and provide opportunities for ecologically sensitive
public enjoyment and education."
The District is authorized by statute to acquire and exchange open space land for open space
purposes. See Public Resources Code Sections 5540, 5540.5. The District does not develop
land, nor construct recreational facilities such as playgrounds, golf courses, or tennis courts. The
District builds unpaved trails for hiking, bicycling and equestrian use. This has been defined by
Board Policy as"low intensity" recreational use. The District constructs small, gravel-surfaced
staging areas for visitors to park their cars when visiting Preserves. The District does not
construct roads or streets or other development infrastructure.
The District may also convey open space land to another public agency provided the land is used
for open space purposes. See Public Resources Code Section 5540.6.
The Map Act treats conveyances to public agencies differently than private transactions. For
example, a conveyance of land to a government agency is not considered a division of land for
purposes of computing the number of parcels. See Government Code Section 66426.5. This
facilitates the ability of public agencies to require dedication of land for public purposes as a
330 Distel Circle d Los Altos, CA 94022-1404 s Phone:650-691-1200
Fax: 650-691-0485 - E-mail: mrosd@openspace.org - Wets site:www.openspace.org AffzD 6::
Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C. Nitz -General Manager:L.Craig Britton
Ms. Lizanne Reynolds
Deputy County Counsel
Santa Clara County Counsel's Office Page 3
since at a minimum the District would be eliminating as much density as its exchange
parcel might legally accommodate. In fact, in the typical case, the net result is the
elimination of developable lots and allowable density.
In all of these transactions, there is no rationale for the requirement of a parcel map. If and when
the owner of an undeveloped remainder wishes to develop the lot, the owner can apply for a
Certificate of Compliance. (In our experience,the seller of open space which results in a
remainder parcel typically requires assurance that any remaining private parcel is a legal parcel.)
Development would then be permitted by the County only if the proposed development
otherwise met all County land use ordinances and regulations.
The District would also note that this approach is entirely consistent with the County's recently
stated goals in proposing to amend its Zoning Ordinance to comply with SB497, the revised lot
line adjustment statute. The County's goal is to allow boundary adjustments that result in no
additional developable parcels or density. The County's goals recognize that boundary
It
adjustments to reduce environmental impacts are desirable even where a substandard lot results.
ad us ,
J
P
The District is a unique public agency and qualifies for unique exempt status, since its statutory
purpose is to rp event land from being developed by acquiring it for open space.
In view of these unique facts and the statutory restrictions on the purposes for which
conveyances to and from the District can be undertaken, we request your concurrence that
conveyances of land to or from the District for open space purposes are exempt from the
provisions of the Subdivision Map Act and the corresponding County subdivision ordinances,
and that such conveyances may be accomplished by recordation of a grant deed with an
appropriate legal description. The remainder holder's parcel, if any, would thus qualify for a
Certificate of Compliance under Section 66499.35(a) as the conveyance will be in compliance
with the Map Act, since no violation of the Act would have occurred.
If you need any additional information, or would like to discuss this matter with me further,
please call me at 650-691-1200.
Thank you for your assistance.
Very truly yours,
Susan M. Schectman
General Counsel
SMS:lz
cc: L. Craig Britton, General Manager
DRAFT
SubjEcT TO REOMON
MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF SANTA
CLARA ENVIRONMENTAL RESOURCES AGENCY AND THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
WHEREAS, the Midpeninsula Regional Open Space District("District") is a special
district created pursuant to the provisions of the Public Resources Code Section 5500 et
seq. for the purpose of acquiring and maintaining a system of public open space preserves
for the benefit of all residents of the District; and
WHEREAS, the District is authorized by statute to acquire and exchange lands for open
space purposes to accomplish its mission to "acquire and preserve a regional greenbelt of
open space lands in perpetuity; protect and restore the natural environment; and provide
opportunities for ecologically sensitive public enjoyment and education;" and
WHEREAS, the District currently operates a system of Open Space Preserves in
Santa Clara County consisting of approximately acres as well as approximately
miles of trails for hiking,bicycling and equestrian use; and
WHEREAS, an essential component of the District's preservation program is the regular
acquisition of parcels of land which conveyances often by necessity require the
reconfiguration of lot lines either by lot line adjustment or by minor land division or by
land exchange in order for the open space to be successfully preserved; and
WHEREAS, the County of Santa Clara Environmental Resources Agency("Agency")is
the government entity charged with regulating land use in the County and is the entity
with the legal authority to require that divisions of real property in the County comply
with the provisions of applicable County laws, including the County Zoning Ordinance
and Subdivision Ordinance; and
WHEREAS, the Agency recognizes that conveyances of land to government agencies for
open space purposes is a unique and particular division of land which is treated
differently than private transactions by the Subdivision Map Act, not considered a
division of land for the purpose of computing the number of parcels, and exempt from the
requirement of filing a parcel map unless a specific showing is made in an individual case
based upon substantial evidence that public policy necessitates such a map; and
WHEREAS, the Agency and District recognize that such conveyances do not result in
development, nor the need for regulation of the design or improvements of such
development, nor the creation of additional developable parcels or development density,
but rather have the opposite effect of the reduction in development density as well as the
beneficial effect of preserving open space for the benefit of the citizens of the County;
and
WHEREAS, it is the common desire of the Agency and the District to establish a
mutually acceptable understanding of how the County's Zoning and Subdivision
Ordinances will apply to certain conveyances of real property to the District for open
DRAFT
SubjECT TO REviSiON
space purposes in order to facilitate the preservation of open space for the use and
enjoyments of all residents of the County without conflicting with the purposes or goals
of the Zoning or Subdivision Ordinance or General Plan, and to provide clarity to both
the District and the Agency as to how these Ordinances will be applied to such open
space conveyances;
NOW THEREFORE THE PARTIES AGREE AS FOLLOWS:
1. Purpose.
The purpose of this MOU is to establish the criteria for land conveyances to the
District for open space purposes sufficient for the Zoning Administrator to determine
that conveyances meeting these criteria may be conveyed to the District by grant deed
with appropriate metes and bounds description in accordance with any applicable law,
and that conveyances meeting such criteria may be completed without the necessity
of the filing and approval of a lot line adjustment application or a parcel map, unless
the.Zoning Administrator determines that for reasons of public policy in an individual
case there is a need for such application or parcel map.
2. Conveyances Subject to this MOU
This MOU shall apply exclusively to land or easements conveyed to the District
solely for open space purposes.
3. Lot Line Adjustments and Minor Divisions of Land
Conveyances of open space land to the District by means of a lot line adjustment or
division of land may be accomplished by means of recordation of a grant deed with
lawful metes and bounds legal description provided the lot line adjustment or minor
land division meets the following criteria:
A. The District either has acquired, or desires to acquire, a legal parcel,
together with a portion of an adjacent legal parcel or parcels.
B. No more than four legal parcels will be altered as a result of the
conveyance and, in the case of a land division, no more than two parcels
will be result from the division, one of which shall be conveyed to the
District.
C. All lots resulting from the conveyance will meet the minimum lot size,
setback requirements, and development density requirements of the
general plan and zoning ordinance, or meet the criteria of Subsection E
herein.
D. No resulting lot may be decreased in size to enable the subdivision of
otherwise unsubdividable parcels.
E. In the event any lot resulting from the conveyance would be substandard,
the conveyance may not cause an increase in allowable density or
development potential, may not cause setback requirements to be violated,
may not increase the number of developable parcels, and must be either:
DRAFT"
SU6jECT TO REVISION
(i) for the purpose of environmental preservation so that the
conveyance will result in parcels that are environmentally
superior and better implement general plan policies as
compared to the pre-existing lot configuration, or
(ii) involve only two parcels and be for the sole purpose of
accommodating or resolving an encroachment of legally pre-
existing structures upon District open space land.
4. Exchanges of Land for Open Space Purposes
Public Resources Code Section 5540.5 permits the District to exchange lands with
a third party government agency or private entity solely in exchange for lands of
equal or superior open space value, and such exchanges may not exceed 40 acres
per year. Such exchanges may also be accomplished by grant deed with a lawful
metes and bounds legal description according to the procedures set out in this
MOU, provided they meet the criteria set out in Section 3 of this MOU.
5. Notification to Zoning Administrator
The District shall provide written notice to the Zoning Administrator at least
days prior to the approval of a conveyance by the District's Board of
Directors or other authorized official of the District's intent to complete a
conveyance subject to this MOU. The Zoning Administrator shall notify the
District in writingwithin ten 10 days of the receipt of such notice whether the
( ) Y p
proposed conveyance is consistent with the criteria of this MOU. In the event the
ZoningAdministrator does not provide a timely response, the District may
P Y P � Y
proceed to complete the conveyance in accordance with this MOU. In the event
the ZoningAdministrator determines that the proposed conveyance does not in
p p Y o f
his or hero opinion meet the criteria of this MOU or that for reasons of public
p
policy based upon substantial evidence in the particular case, a parcel map shall
be required, the District may proceed with the conveyance pursuant to the
provisions of the Zoning and Subdivision Ordinances of the County and subject to
such County application and approval procedures as may be otherwise applicable.
6. California Environmental Quality Act
All conveyances subject to this MOU shall be done in conformity with the
California Environmental Quality Act and the District shall be the lead agency for
the performance of any environmental review or duties required by law for such
conveyance.
7. Certificate of Compliance
i
DRAFT
SubjECT TO REVISION
Provided a conveyance to the District has been completed in conformity with this
MOU, at the District's request,the County shall issue a Certificate of Compliance
pursuant to the Subdivision Ordinance stating that the parcels which result from
such conveyance comply with the provisions of the Subdivision Ordinance.
Claims No 05-05
Meeting 05-05
Date 03/09/05
Midpeninsula Regional Open Space District
# Amount Name Description
2242 $1,000.00 Aaron's Septic Tank Service Sanitation Services
2243 $103.82 Ace Fire Equipment&SVC CO. Fire Extinguisher Servicing
2244 $518.26 Acme&Sons Sanitation Sanitation Services
2245 $162.73 ADT Security Services Burglar Alarm Service
2246 $1,178.11 All Chemical Disposal,Inc. Waste Disposal
2247 $35.00 Allen's Press Clipping Bureau Media Clips
2248 $130.85 Allied Auto Works Vehicle Service and Repair
2249 $189.59 Americas Propane
2250 $1,277.32 Arbil[Glove&Safety Product Field Supplies
2251 $394.61 Avaya,Inc. Monthly Telephone Service Agreement
2252 $35.45 Barron Park Supply Co.,Inc. Plumbing Supply
2253 $865.29 Big Creek Lumber Fencing Material
2254 $375.79 Cabela's Promotions, Inc. Field Supplies
2255 $200.81 California Water Service Company Water Service
2256 $600.00 CalPERS Actuarial Studies
2257 $101.00 Casaretto,Mark Reimbursement-Uniform Expense
2258 $679.89 Chris's Dodge World,Inc. Vehicle Supplies
2259 $951.50 Coblentz,Patch,Duffy&Bass,LLP Legal Services
2260 $445.42 Costco Supplies
2261 $52.00 County of Santa Clara--Fiscal Fingerprint Services
Services
2262 $414.09 David Edwards-Great! Printing Services-Maps
2263 $369.80 David Weintraub Travel Expense-Book Signing
2264 $8,847.10 Davis Engineering Road Upgrade&Erosion Control Services-ECDM
2265 $55.00 Del Rey Building Maintenance Light Replacement-Distel Circle Building
2266 $583.27 Deluxe Business Checks&Solutions Printing Services-Accounts Payable Laser Checks
2267 $1,041.10 Environmental Science Associates Consulting Services-Environmental Review-Monte Bello
Ridge
2268 $143.16 Federal Express Express Mailing
2269 $7,438.00 *1 First Bankcard 2441.10-Training&Conf. Exp
860.75-Field Equip.&Supplies
1203.16-Fire Fighting Equip
396.89-Office Supplies
2045.35-Software&Computer Equip
89.99-Web Hosting
80.23-Books&Subs.
100.00-Job Posting
220.53-Local Business Meeting
2270 $63.99 Fischer,Tom Reimbursement-Mileage-2 Months
2271 $56.00 Fitzsimons,Renee Reimbursement-Docent Events
2272 $975.93 Forestry Supplies,Inc. Field Supplies
2273 $52.46 G&K Service Shop Towel Service
2274 $1,377.37 Gardenland Power Equipment Field Supplies&Equipment
2275 $7,871.32 General Graphics Exhibits Graphic Design Services
2276 $105.20 Goodco Press,Inc. Printing Services-Time Cards
2277 $2,250.00 IEDA,Inc. Consulting Services-Labor Relations
2278 $123.00 Kw!k Key Lock&Safe Co.Inc. Keys Services
2279 $272.58 Lab Safety Supply Field Supplies
2280 $134.62 Los Altos Garbage Co. Refuse Services
2281 $119.92 MegaPath Networks Internet Connection-DSL Line-FFO
2282 $962.06 MetroMobile Communications Radio Repairs
2283 $155.07 Miller,Ken Reimbursement-Uniform Expense
2284 $1,594.03 Miller,Starr&Regalia Legal Services
Page 1 of 2
Claims No 05-05
Meeting 05-05
Date 03/09/05
Midpeninsula Regional Open Space District
# Amount Name Description
2285 $50.00 *2 MMANC Managers Seminar-D.Sanguinetti&M.Newbum
2286 $266,84 Moffett Supply Company Sanitation Services
2287 $624.82 Monster Mechanical,Inc. HVAC Maintenance&Repair-Tenant Space
2288 $404.64 Palo Alto Upholstery Vehicle Upholstery Repair
2289 $775.82 Peninsula Transmission Service,Inc. Vehicle Repairs
2290 $35.00 Pesticide Applicators Professional Annual Membership
Association
2291 $3,850.00 Pestmaster Services,Inc. Rodent Cleanup&Decontamination-Annex
2292 $118.68 Pringle Tractor Co. Tractor Supplies
2293 $64.00 R.H.F.,Inc. Radio Repair
2294 $10.00 Rancho Cobbler&Cleaners Uniform Patch Application
2295 $44.67 Rancho Hardware&Garden Shop Field Supplies
2296 $105.89 Recreational Equipment,Inc. Uniforms
2297 $255.75 Rich Voss Trucking,Inc. Base Rock Delivery Charges
2298 $10.46 Robert's Hardware Field Supplies
2299 $300.00 *3 Roberta Wolfe Recording Services
2300 $680.45 Roy's Repair Service Vehicle Repairs&Service
2301 $186.79 Royal Brass Inc. Field Supply
2302 $34.92 San Jose Mercury News Quarterly Subscription
2303 $220.60 SBC Payment Center Telephone Service
2304 $45.14 Second Cup Cafe Local Business Meetings
2305 $649.50 Shoreline Printing&Graphics,Inc. Printing Services-Brochures
2306 $134.00 Skillpath Seminars Public Speaking Seminar-M.Jesperson
2307 $145.06 Summit Uniforms Uniform Expense
2308 $635.28 Tadco Supply Janitorial Supplies
2309 $2,229.38 Team Power Field Equipment-Rotary Cutter
2310 $163.67 The Workingman's Emporium Uniforms
2311 $42.56 United Parcel Service Parcel Shipping
2312 $1,500.00 *4 United States Postmaster Postage
2313 $275.36 Valterria,Thomas Reimbursement-Uniform Expense
2314 $38.56 Verizon Pager Service
2315 $116.33 West Coast Aggregates,Inc. Base Rock-SFO
2316 $275.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill
Total $58,591.68
*1 Urgent Check Issued 03/04/05
*2 Urgent Check Issued 03/01/05
*3 Urgent Check Issued 02/25/05
*4 Urgent Check Issued 02/28/05
Page 2 of 2
Claims No 05-05
Meeting 05-05
Date 03/09/05
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
2242 $1,000.00 Aaron's Septic Tank Service Sanitation Services
2243 $103.82 Ace Fire Equipment&SVC CO. Fire Extinguisher Servicing
2244 $518.26 Acme&Sons Sanitation Sanitation Services
2245 $162.73 ADT Security Services Burglar Alarm Service
2246 $1,178.11 All Chemical Disposal,Inc. Waste Disposal
2247 $35.00 Allen's Press Clipping Bureau Media Clips
2248 $130.85 Allied Auto Works Vehicle Service and Repair
2249 $189.59 AmeriGas Propane
2250 $1,277.32 Arbill Glove&Safety Product Field Supplies
2251 $394.61 Avaya,Inc. Monthly Telephone Service Agreement
2252 $35.45 Barron Park Supply Co.,Inc. Plumbing Supply
2253 $865.29 Big Creek Lumber Fencing Material
2254 $375.79 Cabala's Promotions,Inc. Field Supplies
2255 $200.81 California Water Service Company Water Service
2256 $600.00 CalPERS Actuarial Studies
2257 $101.00 Casaretto,Mark Reimbursement-Uniform Expense
2258 $679.89 Chris's Dodge World,Inc. Vehicle Supplies
2259 $951.50 Coblentz,Patch,Duffy&Bass,LLP Legal Services
2260 $445.42 Costco Supplies
2261 $52.00 County of Santa Clara--Fiscal Fingerprint Services
Services
2262 $414.09 David Edwards-Great! Printing Services-Maps
2263 $369.80 David Weintraub Travel Expense-Book Signing
2264 $8,847.10 Davis Engineering Road Upgrade&Erosion Control Services-ECDM
2265 $55.00 Del Rey Building Maintenance Light Replacement-Distel Circle Building
2266 $583.27 Deluxe Business Checks&Solutions Printing Services-Accounts Payable Laser Checks
2267 $1,041.10 Environmental Science Associates Consulting Services-Environmental Review-Monte Bello
Ridge
2268 $143.16 Federal Express Express Mailing
2269 $7,438.00 *1 First Bankcard 2441.10-Training&Conf. Exp
860.75-Field Equip.&Supplies
1203.16-Fire Fighting Equip
396.89-Office Supplies
2045.35-Software&Computer Equip
89.99-Web Hosting
80.23-Books&Subs.
100.00-Job Posting
220.53-Local Business Meeting
2270 $63.99 Fischer,Tom Reimbursement-Mileage-2 Months
2271 $56.00 Fitzsimons,Renee Reimbursement-Docent Events
2272 $975.93 Forestry Supplies,Inc. Field Supplies
2273 $52.46 G&K Service Shop Towel Service
2274 $1,377.37 Gardenland Power Equipment Field Supplies&Equipment
2275 $7,871.32 General Graphics Exhibits Graphic Design Services
2276 $105.20 Goodco Press,Inc. Printing Services-Time Cards
2277 $2,250.00 IEDA,Inc. Consulting Services-Labor Relations
2278 $123.00 Kwik Key Lock&Safe Co.Inc. Keys Services
,✓ �"'1 � "7}�� �� �� /� Page t of 3
3
Claims No 05-05
Meeting 05-05
Date 03/09/05
Revised
Open
Mid peninsula Regional O Space District
P 9 P P
# Amount Name Description
2279 $272.58 Lab Safety Supply Field Supplies
2280 $134.62 Los Altos Garbage Co. Refuse Services
2281 $119.92 MegaPath Networks Internet Connection-DSL Line-FFO
2282 $962.06 MetroMobile Communications Radio Repairs
2283 $155.07 Miller,Ken Reimbursement-Uniform Expense
2284 $1,594.03 Miller,Starr&Regalia Legal Services
2285 $50.00 *2 MMANC Managers Seminar-D.Sanguinetti&M.Newburn
2286 $266.84 Moffett Supply Company Sanitation Services
2287 $624.82 Monster Mechanical,Inc. HVAC Maintenance&Repair-Tenant Space
2288 $404.64 Palo Alto Upholstery Vehicle Upholstery Repair
2289 $775.82 Peninsula Transmission Service,Inc. Vehicle Repairs
2290 $35.00 Pesticide Applicators Professional Annual Membership
Association
2291 $3,850.00 Pestmaster Services,Inc. Rodent Cleanup&Decontamination-Annex
2292 $118.68 Pringle Tractor Co. Tractor Supplies
2293 $64.00 R.H.F.,Inc. Radio Repair
2294 $10.00 Rancho Cobbler&Cleaners Uniform Patch Application
2295 $44.67 Rancho Hardware&Garden Shop Field Supplies
2296 $105.89 Recreational Equipment,Inc. Uniforms
2297 $255.75 Rich Voss Trucking,Inc. Base Rock Delivery Charges
2298 $10.46 Robert's Hardware Field Supplies
2299 $300.00 *3 Roberta Wolfe Recording Services
� 00 $680.45 Roy's Repair Service Vehicle Repairs&Service
2301 $186.79 Royal Brass Inc. Field Supply
2302 $34.92 San Jose Mercury News Quarterly Subscription
2303 $220.60 SBC Payment Center Telephone Service
2304 $45.14 Second Cup Caf6 Local Business Meetings
2305 $649.50 Shoreline Printing&Graphics,Inc. Printing Services-Brochures
2306 $134.00 Skillpath Seminars Public Speaking Seminar-M.Jesperson
2307 $145.06 Summit Uniforms Uniform Expense
2308 $635.28 Tadco Supply Janitorial Supplies
2309 $2,229.38 Team Power Field Equipment-Rotary Cutter
2310 $163.67 The Workingman's Emporium Uniforms
2311 $42.56 United Parcel Service Parcel Shipping
2312 $1,500.00 *4 United States Postmaster Postage
2313 $275.36 Valterria,Thomas Reimbursement-Uniform Expense
2314 $38.56 Verizon Pager Service
2315 $116.33 West Coast Aggregates,Inc. Base Rock-SFO
2316 $275.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill
2317 R $180.26 Correia,Anthony Reimbursement-Uniform Expense
2318 R $222.40 Danielson,Dennis Reimbursement-Uniform Expense
2319 R $2,123.27 Home Depot,Inc. Field Supplies&Equipment
2320 R $269.97 Petty Cash Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies,
Out of Town&Local Bus.Meeting Expense
Page 2 of 3
Claims No 05-05
Meeting 05-05
Date 03/09/05
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
2321 R $350.00 Roberta Wolfe Recording Services
2322 R $160.00 State of California-OES Hazardous Material Training-D.Topley
2323 R $357.23 Verizon Pager Service
Total $62 254.81
*1 Urgent Check Issued 02/28/05
*2 Urgent Check Issued 03/01/05
*3 Urgent Check Issued 02/25/05
*4 Urgent Check Issued 02/28/05
Page 3 of 3