HomeMy Public PortalAboutr 09:126> nl�t tinxr of thle �brlag4 of (garterd,
Date of Adoptio LJune_ne 14, 2009
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR
ENGINEERING SERVICES WITH CME ASSOCIATES —
SULLIVAN FIELD IMPROVEMENTS PROJECT PHASE I & 2
WHEREAS, the Borough of Carteret is in need of specialized engineering services in
connection with the Sullivan Field hnprovements Project, Phase I & 2; and
WHEREAS, the Borough's Consulting Engineers, CME Associates, possess the
requisite skill and expertise to provide said services; and
WHEREAS, CME Associates has submitted a proposal to provide said engineering
services at a total cost not to exceed $50,000.00; and
WHEREAS, the blayor and Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer has certified that fiords are or will be available
for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
of Carteret, County of Middlesex, State of New Jersey, as follows:
1. That the proposal from CME Associates for engineering services
related to the Sullivan Field lmprovements Project, Phase I & 2, in
a total amount of $50,000.00 billable in accordance with CME's
existing contract with the Borough is hereby approved;
2. That annexed hereto is a copy of said proposal;
3. That this action is approved as an award of a professional services
contract pursuant to N.J.S.A. 40A:11- 5(I)(a) in accordance with
the Borough's Fair and Open Process as authorized by law.
Adopted this I l day of June, 2009
and certified as a true copy of the
original on June 12, 2009.
KATHLEEN M. BARNEY, MbIC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
YES
NO
NV
A.B.
COUNCILMAN
YES
NO
NV
A.B.
BELLIM
}{
COLON
DL
X- ladicate Vole AB- Absent NV -Not VoiFg
XOR- Indicates Vote to Overrule Veto
Adopted at a meeting of the Municipal Council
J e 11 2009
CLERK
BOROUGH OF CARTERET
20 COOKE AVENUE
CARTERET, NEW JERSEY 07008
� F4
1
THIS AGREEMENT: made this 11` of June 2009 �
By and between: CME Associates
3141 Bordentown Ave.
Partin, NJ 08859
And the Borough of Carteret a municipal Corporation having its Principal Office at the
Borough Hall, 61 Cooke Avenue, Carteret, New Jersey.
As per Resolution Number 09 -126.
THE CONTRACTOR does hereby agree to perform the following:
PROFESSIONAL SERVICE CONTRACT SULLIVAN FIELD PHASE 1 & 2
SPECIALIZED ENGINEERING.
NOT TO EXCEED $50,000.00
According to the terms set. forth in the Resolution.
THE BOROUGH does hereby agree to pay the Contractor the sum set forth in
Resolution.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or
caused these presents to be signed by their proper corporate officers and their corporate
seals to be hereto affixed, the day and year written above. 7 1
WITNESSETH BY:
For t e Corporation BY:
TIT
BOROUGH OF CARTERET BY:
at Barney
Municipal Clerk
[/J: Reiman
Mayor
I
OFFICE OF
KATHLEEN Al. BARNEY, RMC(CMC
MUNICIPAL CLERK
TO: Patrick J. DeBlasio, Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION. OF. AVAILABLE FUNDS:
TEL (732) 541 -3800
FAX (732) 541 -8925
61 COOKE AVENUE
CARTERET, NEW JERSEY 07008
Date: Tune - 20
Name of Account: Resolution 09 -126'
AMOUNT TO BE ENCUMBERED: Nnt t r e�a acn
ICATBLEEN M. BARNEY,
Municipal Clerk .
CERTIFICATION OF AVAILABILITY OF FUNDS
I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current
budget to ehable the Municipal Council to authorize the entering into a contract between the Borough of Carteret
and:
The funds available for this contract are in the Budget, in the account of:
in the amount of ff Via, o oc> , Da
By this certification, I have hereby encumbered the above named acco frx the amount of th c ntract.
AT K J eBLASIO, Treasurer
Date: �� L!•09
MIDDLESEX COUNTY
N E(u 3ersevl
®re
Affidavit of Publication
Publisher's Fee $12.18 Affidavit $35.00
tate of New Jersey }Ss.
Middlesex County
Personally appeared Rrianne Goldsmith
Of the Home News Tribune, a newspaper printed in Freehold, New Jersey and published in Neptune,
in said County and State, and of general circulation in said county, who being duly sworn, deposeth and saith
that the advertisement of which the annexed is a true copy, has been published in the said newspaper
1 times, once hi each issue as follows:
12/16/09
NOTARY PUBLIC OF NEW JERSEY
MY COMMISSION EXPIRES MAY 23, 2010
&&d� i w.
Notary Public of New Jersey
and subscribed beforehfie, this
16 day of December, 2009
\
v v
80P000HOFCARTERET
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of the
Borough of Carteret that has appeared in the Home News Tribune, a
newspaper which is printed in Freehold, New Jersey and published
in Neptune, in said County and State and of general circulation in
said county. One 1 time(s), once in each issue as follows:
December 16, 2009
Notary Public of New Jersey
LINDA A RIVERA
NOTARY PUBLIC OF NEW JERSEY
MY COMMISSION UPIRFS MAY 2, 201
Sworn and subscribed before
me this 1� day of s ,
athleen M. Barney, MMC
Municipal Clerk
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OAViOJ. BAMU9, P.E., P.P.
JOHN J. 87EFANI P.E., L.B., P.P.
JAY 0. CORAELL, P.fi., P.P.
MICHAEL J. MCCLELLANO, P.E., P.P.
GREGORY R. VALESI, P.E., P.P.
Mayor Daniel Reiman
Borough of Carteret
Municipal Building
81 Cooke Avenue
Carteret, NJ 07008
TIMOTHY W. GILLEN, P.E., P.P.
BRUCE M. KOCH, P.E., P.P.
ERNEST J. PETER8,41., P.E., P.P.
April 1, 2009
Re: Proposal for Professional Engineering Services for the
Sullivan Field Synthetic Turf Protect
Block 983 Lots 24 & 25
Borough of Carteret
Proposal No. 2003 -079
Dear Mayor Reiman:
We are pleased to have the opportunity to present our design proposal for professional
engineering and landscape architectural services for the above-referenced project.
It Is our understanding that the Borough desires to Improve the Sullivan Field at Carteret
Park, Currently, the field is a full size natural turf baseball field utilized by various
Borough teams including the Carteret High School baseball team. It is anticipated that
the improvements will include converting the field to a synthetic turf baseball field to
Include a full size synthetic turf soccer field as feasible. In addition, a synthetic turf
softball field is envisioned to be constructed in the left field area of the baseball field.
The field's sports lighting, dugouts and retaining walls will be maintained as part of the
Improvements.
Additional improvements will include the following:
• Upgrade the existing scoreboard
• Replace the existing baseball backstop
• Install a stormwater management system for the synthetic turf field
• improve the batting cages and bullpen area
• Replace existing chain link fence as necessary
• Additional amenities to improve the aesthetics of the areas adjacent to the field
8:IPR01 Ivan Field Synthetic 4.2.09
COPSLUWG IRALe rAM
ROUTE 0 SOUTH, HOWELL, NEW JERSEY - (732) 462.7400 - FA): (732) 4000760
CJ
Borough of Carteret April 1, 2009
Re: Proposal for Professional Engineering Services Proposal No. 2009 -071
Sullivan Field Synthetic Turf Project Page 2
Accordingly, our office proposes the following scope of services to advance the project:
9. Preliminary Deslan Phase Services
The first stage of this project will be to develop a detailed base map of the property and
develop an overall field layout and amenities package acceptable to the Borough. Our
office was provided with a survey of the property prepared by Najarian Associates dated
January 25, 2005. The first task for this phase will Include a field visit of the site to
update the base map with additional Information required to prepare the construction
plans. These items include concrete and timber curb or walls, additional drainage
structures and piping, fencing, bleacher areas and other amenities. It is anticipated that
the topography provided on the survey will be utilized for design of the improvements.
The next task In this phase will be to determine the overall field layout Including the
baseball, soccer and softball fields. An Important part of this task will be to determine
the composition of the baseball infield and pitching mound and warning track material.
Our office will visit with Rutgers University personnel to review the recently constructed
Bainton Field. Our office will also review amenities to be included in the contract. It is
anticipated that our office will meet with Borough officials as well as members of the
community to determine the needs and expectations of the Borough. Some items to
review will include refurbishing the scoreboard, decorative windscreen, backstop, batting
cages and bullpen Improvements, sitting areas adjacent to the field and landscaping.
We will then coordinate with T & M Associates to obtain the base mapping and
preliminary design for the Louis Street tennis courts, basketball courts and drainage
Improvements to ensure compatibility with the Sullivan Field design.
Lastly, we will meet with the sports groups, including the High School baseball and
Athletic Director, to review the concept plan and obtain any input they may have towards
to final design development. The final deliverable of this phase will include a conceptual
layout plan, amenities package, and preliminary construction cost estimate. The
amenities package will be based on the discussions with the various community and
sports members that we meet with during this phase of the design. This package will be
reviewed along with the preliminary cost estimate to determine which features will be
Included with the final design.
PROMuINvan Field Synthetic 4.2.09
C�
Borough of Carteret April 1, 2009
Re: Proposal for Professional Engineering Services Proposal No. 2009 -071
Sullivan Field Synthetic Turf Project Page 3
2. Final Design Phase Services
At this phase, upon acceptance of the conceptual plan and with the input received from
the Borough personnel, final construction plans will be prepared. The final construction
plans will Include, at a minimum, the following:
■ Cover and Index Sheet
• Existing Conditions Plan
• Site Layout Plan
• Construction Plan
• Grading and Drainage Plan
• Landscape plan
• Utility Plan (Electrical Plan and Details — Scoreboard)
• Amenities Plan
■ Construction Details
■ Soil Erosion and Sediment Control Plan and Details
After the construction plans are complete, a cut and fill analysis will be performed and a
final project cost estimate will be prepared. Also Included In this phase will be the
preparation of a stormwater management report for submission to the Freehold Soil
Conservation District.
3. Preparation of Contract Documents
Bid specifications will be developed In the preferred format of the Borough for the °front
end" requirements and any ancillary requirements specifically identified by the Borough
of Carteret. The deliverables of this phase will be a complete set of contract documents
to he used for public bid in accordance with the New Jersey Local Public Contract Law,
Q. Permit Phase Services
The project will require a permit from the Freehold Soil Conservation District (FSCD)
prior to beginning construction. This phase will Include preparation of the permit
application and submission of the application to the District for approval. Application
fees will be requested from the Borough prior to submission to the District,
PROMullivan Field Synthetic 4-209
C�
Borough of Carteret April 1, 2009
Re: Proposal for Professional Engineering Services Proposal No, 2009 -071
Sullivan Fled Synthetic Turf Project Page 4
6. Bld Phase Services
Work In this phase will Include the following services to publicly bid the project in
accordance with the Local Public Contracts Law:
a, Provide Bid Documents to Prospective Bidders as needed
b.. Answer Prospective Bidder's Request for Information
c. Provide Addenda for Clarification of Project Specifications
d. Attend Bid Opening
e. Analyze Responsible Bids and Recommend Contract Award
6. Contract Administration Services
Generally, we prefer to quote services for construction phase upon the completion of the
Bid Phase as the ultimate cost for our services will depend upon a number of factors
Including the final design, the contractor to whom the contract Is awarded and the
desired level of construction observation required:
We would recommend that the fee outlined below be budgeted for this purpose. Should
the final design and other contract factors preclude CME from being able to properly
administer the project within this budget, we will Inform you immediately.
Fee Estimate
1. Preliminary Design Phase Services .............. ............................... 22,OOD.00 E
2. Final Design Phase Services ..... ............................... .......................,,$42,00 CS
3, Preparation of Contract Documents .$3,800:00 -
4. Permit Phase Services ..................................... ............................... °�3,OOD OtS
5. Bid Phase Services ........... ............................... ,20(Y.00"_°
6. Contract Administration Services ( Budget) ...................... . ................... t80,000:00 -- -
Total Fee Estlmate .......... $154,000.00
PROMullivan Field Synlhelic 4.2.00
i3
Borough of Carteret April 1, 2009
Re: Proposal for Professional Engineering Services Proposal No. 2009 -071
Sullivan Field Synthetic Turf Project Page 5
Project Schedule
CME would expect to continue with the design work following your acceptance of this
proposal. it Is estimated that the design of the park improvements and preparations of
final construction plans and specifications will take three (3) months to complete upon a
timely acceptance of each phase by the Borough of Carteret.
Should you accept our fee estimate, kindly provide a purchase order or professional
services resolution authorizing same.
We look forward to the continued Involvement with the Borough on this very exciting
park project and will put all of our resources behind helping your vision of the Borough of
Carteret to become a reality.
V yours,
regory R nslP, PP, CM
GRV/TT
cc: John DuPont, PE, CME
PROMSullivan Field synthetic 4.2.09
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