The URL can be used to link to this page

Home My Public Portal Aboutr 09:127�esalufty of the pnraq4 of anderet, Y_ �4- No. 09 -1127 Dale of Adoptio June 11, 2009 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH CNIE ASSOCIATES — CARTERET ROAD IMPROVENIENTS PROJECT PHASE A & B WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the Carteret Road Improvements Project; and WHEREAS, the Borough's Consulting Engineers, CME Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, CNIE Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $60,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor mid Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from CNIE Associates for engineering services related to the Carteret Road Improvements Project, Phase A & B, in a total amount of $60,000.00 billable in accordance with CME's existing contract with the Borough is hereby approved; 2. That annexed hereto is a copy of said proposal; 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this I I' day of June, 2009 and certified as a true copy of the original on June 11, 2009. KATHLEEN M. BARNEY, Nlunicipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YFS NO NV A.B. COUNCILMAN YES NO i A.B. BELC.IND COLON X DI X- Indicate Vote AB- Absent NV -Not Vot'g XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council l tune 11, 2009 CL AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: September 11, 2009 Notary Public of New Jersey LINDA A RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2, 2011 Sworn and subscribed 4efore me this / `f v U day of , ��, :athleen M. Barney, MMC Municipal Clerk OFFICE OF KATHLEEN Al. BARNEY, RMC /CMC MUNICIPAL CLERK TEL (732) 541 -3800 FAX (732) 541 -8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 June 11, 2009 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: CME Associates, Re: Engineering Services, Re: Carteret Road Improvements Project Phase A & B. Name of Account: Resolution #09 -127 AMOUNT TO BE ENCUMBERED: :00 billa4le in accordance with CME's KATHLEEN M. BARNEY Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a contract between the Borough of:Carteret and: U The funds available for this coot a t are in the Budget in the account of. - 8I 7y/ 7 asses fre azeoz- -7' .,>n q,o /- Oo- /br- . ; "7 3SO,9 739,037 in the amount of: 4 60 nv®. 00 By this certification, I have hereby encumbered the above named acco t for the amount of the contract. ATRICK eBLASIO, Treasurer Date: C / - D >7 Tu'g4 of & firpf MIDDLESEX COUNTY �le (u 7 �ers e� existing contract tt BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 THIS AGREEMENT: made this 11 °i of June 2009 By and between: CME Associates 3141 Bordentown Ave. Parlin, NJ 08859 And the Bo roueh of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey. As per Resolution Number 09 -127. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR SPECIALIZED ENGINEERING FOR ROAD IMPROVEMENT PHASE A & B. NOT TO EXCEED $60,000.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in Resolution. IN WITNESS WHEREOF', the parties hereto have hereunder set their hand nd seals or caused these presents to be signed by their proper corporate officers and t eir. corporate seals to be hereto affixed, the day and year written above. WITNESSETH BY: Fort the Corporation: > �> I. BOR OF C ARTE .ET J Adthleen M. Barney /( Municipal Clerk (/ BY: 14. Reiman Mayor Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman Re: Proposal for Professional Engineering Services for: Carteret Road Program Proposal No. 2009 -074 Dear Mayor Reiman: In accordance with your request, please find enclosed our estimate of fees for professional services for the above - referenced project. It is our understanding that the Borough desires to perform roadway improvements at various locations and will Include the following: • Full pavement reconstruction of the existing roadways; • Concrete curb and gutter removal and replacement along the entire length of roadways; • Driveway apron and handicap ramp reconstruction; • Miscellaneous drainage repairs including installation of bicycle safe grates, 'ECO' castings, and roof leader extensions in accordance with NJDEP stormwater regulations; • Miscellaneous sanitary sewer repairs. At this time, based on the roadways identified by the Borough, construction cost estimate of the road improvement program is $1,950,000.00. Please find enclosed our preliminary construction cost roads included in the road program at this time are as follows: • Whitman Street — entire length • Patrick Street — from Whitman St. to Whitman St. Sunset Court — from Tennyson St, to Charlotte St. SACadere10'roposals12009 -074 Carteret Road Program 3- 31- 09.doo C01'"TM AND KMK3PAL 04GINEERS 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 - (732) 462.7400 - FAX: (732) the anticipated approximately estimate. The CJ JOHN H. ALLOAIR, P.E., P.P. (1883 -2001) DAVIDJ. SAMUEL, P.E., P.P. JOHN J. STEFANI, P.E., LS., P.P. ...... JAY B. CORNELL, P.E., P.P. MICHAEL J. MCCLELLAND, RE., P.P. GREGORY R. VALESI, P.E., P.P. u TIMOTHY W. GILLEN, RE.. P.P. BRUCE M. KOCH, RE., P.P. rb ERNEST J. PETERS, JR., RE., P.P. SSOCLATES April 2, 2009 Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman Re: Proposal for Professional Engineering Services for: Carteret Road Program Proposal No. 2009 -074 Dear Mayor Reiman: In accordance with your request, please find enclosed our estimate of fees for professional services for the above - referenced project. It is our understanding that the Borough desires to perform roadway improvements at various locations and will Include the following: • Full pavement reconstruction of the existing roadways; • Concrete curb and gutter removal and replacement along the entire length of roadways; • Driveway apron and handicap ramp reconstruction; • Miscellaneous drainage repairs including installation of bicycle safe grates, 'ECO' castings, and roof leader extensions in accordance with NJDEP stormwater regulations; • Miscellaneous sanitary sewer repairs. At this time, based on the roadways identified by the Borough, construction cost estimate of the road improvement program is $1,950,000.00. Please find enclosed our preliminary construction cost roads included in the road program at this time are as follows: • Whitman Street — entire length • Patrick Street — from Whitman St. to Whitman St. Sunset Court — from Tennyson St, to Charlotte St. SACadere10'roposals12009 -074 Carteret Road Program 3- 31- 09.doo C01'"TM AND KMK3PAL 04GINEERS 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 - (732) 462.7400 - FAX: (732) the anticipated approximately estimate. The CJ Mayor Reiman Borough of Carteret Re: Carteret Road Program April 9, 2009 Page 2 Proposal No. 2009 -074 • Tennyson Street — from Harrison St, to Washington Ave. • Charlotte Street — from Harrison St. to Sunset Ct. • Holmes Street — from Longview Ter. to Washington Ave. • Lexington Avenue — from Tennyson St. to Byron St. • Longview Terrace — from Tennyson St. to Holmes St. With this being said, we anticipate that the following tasks will be required: A. Survey and Basemap Phase Services — CME Associates will prepare a Base Map to be utilized during the Design Phase Services. The Base Map will include Geographic Information System (GIS) mapping along with supplemental information as necessary to prepare construction plans. The supplemental information will use assumed horizontal and vertical datum and will include: 1. Top of curb and gutter grades 2. Roadway centerline grades 3. Location of existing physical features within existing pavement requiring repair 4, Areas of potential drainage Issues Our scope of services will involve'the following tasks: • Field traverse, and data collection; • Field survey data reduction and computation; • Preparation of existing conditions map Including GIS and site features. B. Design Phase Services — This work will consist of the preparation of construction plans, quantities, and cost estimate. The services have been divided Into tasks as detailed below: • Prepare, issue, and coordinate a request for proposals for closed conduit TV inspection and cleaning for all sanitary and storm sewers within the project limits. This Information will be reviewed by our office, and we will work closely with the Borough to determine proper corrective solutions; • Prepare, issue, and solicit quotes to perform pavement coring within the project limits. This information will be reviewed by our office, and we will work closely with the Borough to determine design of the appropriate pavement section for each roadway; SACarteretTroposals\2009 -074 Carteret Road Program 3.31- 09.doc CJ Mayor Reiman Borough of Carteret Re: Carteret Road Program April 9, 2009 Page 3 Proposal No. 2009 -074 • Prepare existing and proposed vertical profiles for the roadway centerline, curb, and gutter lines; • Coordinate with utility companies; • Prepare design cross sections; • Design required storm sewer Improvements and profiles; • Prepare construction details, location map, and traffic control plan; • Prepare final construction quantities; • Prepare final construction cost estimate. C. Preparation of Bid Documents — This work will consist of the preparation of contract documents and specifications required for public bid. Details will be provided for the items to be included in the contract including plans for the maintenance and protection of traffic. D. Bid Phase Services — Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: • Provide Bid Documents to Prospective Bidders as needed; • Answer Prospective Bidder's Request for Information; • Provide Addenda for Clarification of Project Specifications; • Attend Bid Opening; • Analyze Responsible Bids and Recommend Contract Award; • Coordinate with Borough as needed. E. Construction Phase Services Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required.. We would recommend that the fee outlined below be budgeted for this purpose. Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will Inform you immediately. SACarteretWroposats\2009 -074 Carteret Road Program 3- 31- 09.doc W Mayor Reiman Borough of Carteret Re: Carteret Road Program April 9, 2009 Page 4 Proposal No. 2009 -074 We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Survev and Basemap Phase Services ................................ I ........ . d B. Design Phase Services ......................... :........................................ C . Preparation of Bid Documents ........................ ............................... D . Bid Phase Services ......................................... ............................... E. Construction Phase Services (Budget) ... . .... .... ................ I ........... . Total Estimated Fee for Services ............................... ............................... $196,000.00 Exceptions • Any engineering services not indicated in this proposal will be Invoiced at a mutually agreed upon price and as specifically authorized by the Administrator and /or the Borough Governing Body, • Fees associated with any permitting associated with the improvements referenced within this fee estimate. • The fees on the hourly rate schedule are subject to change by January 1 of every year. • The terms of this contract will remain in effect for a period of one year from the date of this proposal. SACarteretTroposals12009.074 Carteret Road Program 3- 31.09.doc CJ Mayor Reiman Borough of Carteret Re: Carteret Road Program April 9, 2009 Page 5 Proposal No. 2009 -074 Should you accept our fee estimate, kindly provide a purchase order or professional services Resolution authorizing same. 11-� GRV / /BM:dd cc: John DuPont, PE, PP, CME SACarteretTroposals12009 -074 Carteret Road Program 3- 31- 09.doe CJ 4/3/2009 CARTERET ROAD PROGRAM Page 1 of 1 PRELIMINARY CONSTRUCTION COST ESTIMATE 1 Maintenance and Protection of Traffic 1 LS $10,000.00 $10,000.00 2 Remove existing curb or curb and gutter 19,600 LF $1.00 $19,600.00 3 Remove existing walks and aprons 13,100 SF $1.00 $13,100.00 4 Concrete Curb and Gutter 19,600 LF $18.00 $352,800.00 5 Concrete sidewalks, 4" thick 1,900 SF $5.00 $9,500.00 6 Driveway Aprons, 6" thick w/ reinforcement 11,220 SF $6.50 $72,930.00 7 Detectable Warning Surface 900 SF $25.00 $22,500.00 8 Roadway Excavation 11,000 CY $15.00 $165,000.00 9 DGA Base Course, 6" thick 5,000 CY $25.00 $125,000.00 10 HMA Base Course, Mix 1-2,5" thick 8,750 TN $80.00 $700,000;00 11 HMA Surface Course, Mix 1 -5, 2" thick 3,350 TN $80.00 $268,000.00 12 Drainage Allowance* 1 LS $50,000.00 $50,000.00 13 Sanitary Allowance ** 1 LS $50,000.00 $50,000.00 RAW CONSTRUCTION COST: $1,858,430.00 6% CONSTRUCTION CONTINGENCIES: $92,921.50 TOTAL: $1,951,361.50 *Storm sewer allowanace for roof leader extension, upgrading inlet castings, miscellaneous storm repairs to be determined upon review of closed circuit TV Inspection "Sanitary sewer allowance for miscellaneous sanitary reapirs to be determined upon review of closed circuit TV Inspection SAY: $1,950,000.00 Roads Included In the above: Whitman St., Charlotte St., Sunset Ct., Tennyson St., Patrick St., Holmes St., Longview Tr., & Lexington Ave. Total linear feet of roadway = 9,785 feet Approximate Area of Roadway Reconstruction = 30,450 SY SACarteret\esttmates0009 -074 Carteret Road Program 3 -31 -09 418QO09 2009 -074 Wamt Road program Buda.l TOW S .. Ral. Coo) to Grtero1100e nn xaa f and B.,..p Pbaa. SeMtte 100.01 SeBp Fbtl WoA Pertain tktl Wak 6dayv D OOnRO W hlor Ndei n M1RDra ak 6 a h Basw Map IXaM1 ..O M.rtup Proparo Ol9bate PE Rriex PIMPa TOai Dad9npm..SoM . Moll P., 10 J:an.; nmare RFPr«rvbPw�E.n a w.am<amreP Revbw 9uoka W1 N Napecnon d wvemenl dxea ReYew Nbda0e ReNew PoVarenl CwreP rleav :a CooNnaU wN I U Cayanb. Maryre video, br aromaand ks Cof E raWa.d Prepare Pre ouW COSTatireb Rep M b Dwo yM1 repaedvg wtpre hgrovemenb preDaro aoM ae .Oob pro0b pre 4afficmnbdplana ab q kpov.nRnt. d. Panaary0r91oreow E R e . PE erbw Plus. TOMI Bennett Matlack Project Report Page t or R 78,000 GV TT OB O OR OR BM Imp Rob DO DE GRIN IM IOf 1% 1. Ni a0! xl9 EW xaa Ira PIP Cott C.M1 ConOV[Ga tW PFba4w /n'xl SR.'. CwaFrcb iLNtm /Mh V. •E11 YEng Eaae Wm Ct4E tOW lleueP MAxEWnfel ErglxtlaW IS4 a 143 s I5a s 18l 8 1U 1 IN I I s 100 i IM s He a ?2 a 82 a 8 IN s 91 S a3 i R s ez S et N 000m000000m 0mO0�01✓�o0O ®�mm� 4!8/2009 2009 -074 Carteret Road Program SWIG Td I f 76,000 !Rate C04e M C Mre12006 }eat .... ,awlatlan e1BN 00cumenb J0.01 Prepare W Vor of aped .A age raw Qe W mna0on repOaq Pepare asomb awaecei Prepare 0M1Bi0n2te?xe Prepare mnsVwAOn mat a aCnuro Prepare seEeon C Prepare ONSai flake ietlolpbm PE T n O tal Fla.. TIaI BW Pfase 8eMCee 690.01 f fAMaQtl2(IIMOko wbu aa edreioaeneM lIXDH Prepare W Olposmar+a 011tlere Prepare iwmury d 0tl0cre Juei AtleMOH Opentrg Prepare bbHEm C10U> Pepare leoa ntlM . b Prep awW Realm8N are0o0molawar0 RevkwmnVacb Prepare meoa b procee0 PM1asa TOW Bennett Matlack Project Report Page 2 of 2 OY Tf 08 a OR OR BM Imp RW 00 OE BRa1 1% IOf IN Ib M i0a Ele NO 1. 111 "1 CoN CM1W CwMfia luq P.ohaabn RvJH- i0.ha19n Cw0u,8a fYtfCTV Mmh Y.C/LO Vu i T2 1pti IM i 143 $ 11) $ 1 nE11 Eamp a IM S 1 Fepirt11 S EpM a[ngtm� Wn.M $ 72 iwMY S 0 2 Para MI }pylgy,a eTx Fagruaa Gp OW f 151 1a) 02 S 1M 18 102 S 02 f TZ 2 f 02 xocea 0000mo0ooa000�rnE�o xocea