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Home My Public Portal About09-24-2015THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 24, 2015 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, September 24, 2015, in the Council Chambers at the Municipal Building, 50 North 51" Street, Richmond, Indiana. President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Tony Foster and Dick Foore. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns Deputy City Clerk; Lt., Donnie Benedict; RHS Student Council President, David Sexton; Mike Widau, Roscoe's Coffee Bar; Rick & Marshelia DeBruler, Jus 1 More Bar and Grill; Community Development Specialist Sharon Palmer; Tracy Bosell, Street Commissioner; Bill Thistlewaite; Park Superintendent; Sarah Mitchell, City Planner; Ashley Schultz, Planning Technician; and, Media. APPROVAL OF MINUTES Mr. Foore moved to approve the minutes of September 17, 2015, supported by Mr. Foster. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Foster moved to approve the Claims for Payment for September 18, 2015 in the amount of $236,819.59 supported by Mr. Foore. Upon a vote viva voce, the motion carried. Mr. Foster moved to approve the Claims for Payment for September 25, 2015 in the amount of $512,540.11 supported by Mr. Foore. Upon a vote viva voce, the motion carried. REQUESTS STREET CLOSURES BURNS WORLD OF MERCHANDISE /RAY BURNS AUTO SERVICE Elm Place to North 11th Street and the alley behind Atlas Apartments to North D Street Oktoberfest Activity — September 26, 2015, 8 -10 pm Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. RICHMOND HIGH SCHOOL STUDENT COUNCIL Line up of the Homecoming Parade, September 30, 2015, 4:30 pm til ? ?? (Rain date October 1, 2015) SW 13th Street from National Road West to Main Street David Sexton Student Council President attended the meeting to answer questions. Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. Board of Works Minutes September 24, 2015 Page 2 of 4 BIRTH TO FIVE FUNDRAISER Street between Neff Street and Paulees — October 31, 2015 — Noon to Midnight Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. INDIANA UNIVERSITY EAST — 2015 HOMECOMING PARADE North 11th Street between North D and E Streets November 2, 2015 —Line up at 5 pm; Parade begins at 6:30 pm Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • NOISE VARIANCE JUS 1 MORE BAR AND GRILL Outdoor Customer Appreciation Day (on parking lot) September 26, 2015 — 6 -11 pm Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • NEW HANDICAP PARKING SIGN 609 South 10th Street Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • HANDICAP PARKING SIGN RENEWALS 1629 South 4th Street 404 North 17th Street 612 South 12th Street Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. BID OPENINGS - None BID AWARDS • ENVIRONMENTAL ASSURANCE, INDIANAPOLIS, IN Asbestos Abatement with the Blight Elimination Program Not to Exceed $24,550.00 (for Groups 1 & 2) Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. A recording of this meeting is on file in the Office of the City Clerk. S:BOW /minutes /2015 /sep 24.docx Board of Works Minutes September 24, 2015 Page 2 of 4 CONTRACTS • CONTRACT NO. 106 -2015 — KAF ENTERPRISES Sidewalk replacement - NW "G" Street from Sheridan to Ridge Streets Not to exceed $46,296.00 Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • CONTRACT NO. 107-2015— MIKESELL EXCAVATING Removal of unsafe structures for the Blight Elimination Program Not to exceed $62,800.00 Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • WECARE TLC POPULATION HEALTH MANAGEMENT Assistant City Attorney, Kim Vessels brought this contract to the board. She explained that she just got the contract and has not had a chance to review it. Since this is for health risk management and the blood draw for the Health Fair for next Tuesday she felt that it was important for the Board to act on it. Mr. Foster moved to approve, contingent on review by the Law Department, supported by Mr. Foore. Mr. Foster moved to authorize Vicki Robinson as Board President to sign the contract once it is approved by the Law Department, supported by Mr. Foore. Mr. Foster moved to approve a Business Association Agreement with this company if needed, supported by Mr. Foore. Mr. Foster moved to authorize Vicki Robinson as Board President to sign the Business Association Agreement if it is determined that one is needed, supported by Mr. Foore. CHANGE ORDERS • INDOT CONTRACT NO. R -35686 — CHANGE ORDER NO. 3 Time and materials for unforeseen work demolishing, removing or modifying existing structures in the way of construction Not to exceed $15,196.00 Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. ADDENDUMS - None RESOLUTIONS — None PETITIONS • DRIVEWAY — CURB CUT 400 Industries Road Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. A recording of this meeting is on file in the Office of the City Clerk. SZOW /minutes /2015 /sep 24.docx Board of Works Minutes September 24, 2015 Page 2 of 4 MISCELLANEOUS — None ADJOURNMENT After a motion was duly made, the meeting was adjourned. Vicki Robinson, President ATTEST: Karen Chasteen, IAMC, MMC City Clerk A recording of this meeting is on file in the Office of the City Clerk. S:BOW /minutes /2015 /sep 24.docx