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HomeMy Public PortalAbout20120731 budget work session1 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) JULY31, 2012 CALL TO ORDER The Council Budget Committee Work Session meeting of July 31, 2012, was convened at 5:35 p.m. by Councilman Shawn Schulte, Finance Committee Chairman. ATTENDANCE The following Council Members were present when the meeting convened: Present: Bray, Carroll, Luebbert, Mihalevich, Pope, Prather, Schulte, Scrivner, and Weber Absent: Henry A quorum was present. DISCUSSION OF AGENDA ITEMS Budget Committee Meeting Procedures and Announcements Councilman Shawn Schulte made opening comments regarding the procedures that will be followed during the Budget Committee meetings. He also announced that two of the items to be considered by the Budget Committee will be discussed at individual meetings scheduled specifically for those two topics, as follows: Thursday, August 9, 5:30 to 7:00 PM — Transit Tuesday, August 14, 5:30 to 7:00 PM — JCTV He stated that the public will be given the opportunity to speak at each of those meetings, and explained the format for the public comment portion of the meetings. 2 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) JULY31, 2012 Discussion of Mayor's Budget Items by Line Item First line item: Salary Increases Committee Chairman Schulte asked City Administrator Nathan Nickolaus to present the information regarding the proposed 1% across - the -board salary increases. Following his comments, Councilman Schulte asked if anyone present wished to make public comments on the matter. No one came forward to speak on the issue. Councilman Schulte then opened the topic up for Council discussion. Councilman Rick Mihalevich made a motion to approve the proposed 1% across - the -board salary increases, seconded by Councilwoman Carrie Carroll. Councilwoman Carrie Carroll then made a motion to amend the original motion to increase the 1% across - the -board salary increases to 2 %, with the additional 1% based upon performance to be evaluated by supervisors. The motion was seconded by Councilman Bryan Pope. Following further discussion, Councilman Pope stated he is withdrawing his second to Councilwoman Carroll's motion as his understanding of the intent was different than Councilwoman Carroll's intent. Councilwoman Carroll withdrew her motion. Councilwoman Carroll then moved to amend the original motion to approve the 1% across - the -board salary increase and an additional average of 1% as a merit increase, seconded by Councilman Bryan Pope. Councilman Pope then made a motion to direct Department Directors to provide the Council with information equivalent to the former "pink sheet" budget requests. City Counselor Drew Hilpert ruled Councilman Pope's motion out of order as it did not pertain to the subject matter on the floor. City Administrator stated that although the Council is prohibited by the Charter from directing upper level City management, they can direct the City Administrator, however, and he would be happy to ask Department Directors to appear before the Council and provide any information the Council desires regarding budgetary needs. Following further discussion, Councilwoman Carroll withdrew her previous motion to amend, and Councilman Pope withdrew his previous second. Councilwoman Carroll then moved to amend the original motion to approve a proposed across - the -board salary increase in the amount of $179,584.99, with an additional $179,584.99 to be placed in a pool developed by the City Administrator to fund merit increases based upon performance. The motion to amend was seconded by Councilman Bob Scrivner. 3 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) JULY31, 2012 The motion to amend was then approved with Council Members Bray and Luebbert voting "Nay." The original motion, as amended, was then approved with Council Members Luebbert and Prather voting "Nay." Distribution of Requested Information City Administrator Nathan Nickolaus distributed documents which answered previous Council questions regarding JCTV and maps showing current and proposed transit services, and briefly explained the contents. City Counselor Drew Hilpert reminded the Council that certain legal procedures are required by federal law in order to make any changes to Transit services, including a public forum (separate from the Council's Budget Committee meeting on the issue) that will be advertised and conducted in accordance with those requirements. The next Budget Committee meeting is scheduled for Thursday, August 9, 2012 at 5:30 p.m. for the purpose of discussing Transit budget issues. ADJOURNMENT Motion was made by Councilman Bob Scrivner for adjournment, seconded by Councilman Bill Luebbert, and approved unanimously at 7:00 p.m.