HomeMy Public PortalAbout20050511 - Agenda Packet - Board of Directors (BOD) - 05-11 Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 05-11
REGULAR AND SPECIAL MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
6:30 p.m.
Wednesday, May 11, 2005
330 Distel Circle, Los Altos, California
AGENDA*
Please Note: 6:30 p.m. Closed Session Special Meeting Start Time
7:30 p.m. Regular Meeting Start Time
6:30 ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT—CLOSED SESSION
The Closed Session will begin at 6:30 p.m. At the conclusion of the Closed Session,the Board will adjourn
the Special Meeting Closed Session to the Regular Meeting, and, at the conclusion of the Regular Meeting,
the Board may reconvene the Special Meeting Closed Session.
I. Conference with Legal Counsel—Anticipated Litigation; Significant Exposure to Litigation under
California Government Code § 54956.9(b): one potential case
2. Conference with Legal Counsel— Existing Litigation, California Government Code § 54956.9(a)
Name of Case: Saratoga Country Club v. Midpeninsula Regional Open Space District, Santa Clara
Superior Court Case No. 1-04-CV-026822
7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT
ROLL CALL
ORAL COMMUNICATIONS—Public
ADOPTION OF AGENDA— L. Hassett
ADOPTION OF CONSENT CALENDAR— L. Hassett
APPROVAL OF WRITTEN COMMUNICATION
BOARD BUSINESS
7:40* 1 Authorize the General Manager to Execute a Contract with CRW Industries ol"Campbell, California
for the Base Bid Amount of$290,267, Plus a Contingency Amount Of Lip to $43,540 for a Total
Amount Not to Exceed $33,807 for the Seismic Upgrade and Access jj"irovements to the Winery
Building at Picchetti Ranch Open Space Preserve—D. VU
8:00* 2 Authorize the General Manager to Execute Amendment to the Consultant Services Agreement with
Page & Turnbull of San Francisco California for unto n Additional $24,700 over the $56,920
Previously Authorized A1110LInt to Provide Construction Managyernent Services for the Seismic
LJ-pgradeand Access ments to the Winery Building at Picchetti Ranch Open Space Preserve,
for a Total Sum Not to Exceed $81.620—D. Vu
Meeting 05-11 Page 2
8:10* 3 Adopt Resolution Authorizim-) Acceptance of a Gill of Peninsula Open Space Trust(POST)
Property. Santa Clara County Assessors Parcel Numbers, 544-14-011,544-_15-001-and 544-15-00�4-
Determine Recommended Actions are Cate zrorica I ly Exempt from QEQA. Adopt PreliminaryUse
and Management Plan Recom mendat ions; Indicate Intention to Withhold Dedication of Property as
Public Open Space—T. Fischer
8:20* 4 Amend District's Position Classification and Condensation Plan to Approve New Classification
Specification and Commensurate Salary Range Assignment for Community Programs Aide; Abolish
Classification Title of Interpretive Aide—S. Thielfoldt
8:25* 5 Adopt Resolution Revising the District's Statement of Investment Policy—M. Foster
6 Cancel Regular Meetings of May 25, 2005 and June 8, 2005 and Call a Special Meeting for June 1,
2005 —S. Thielfoldt
REVISED CLAIMS
8:30* INFORMATIONAL REPORTS- Brief reports or announcements concerning pertinent activities of District
Directors and Staff, opportunity to refer public or Board questions to Staff for factual information; request
Staff to report back to the Board on a matter at a future meeting; or direct Staff to place a matter on a future
agenda.
CLOSED SESSION CONTINUED(IF NECESSARY)
8:45* ADJOURNMENT
TIMES ARE ESTIMATED AND ITEMS MAY APPEAR EARLIER OR LATER THAN LISTED.AGENDA IS
SUBJECT TO CHANGE OF ORDER.
TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered
by the Board oj'Directors. You may address the Board concerning other matters during Oral Communications. Each
speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written
communication, which the Board appreciates.
All items on the consent calendar may be approved without discussion by one motion. Board members, the General
Manager, and members of the public may request that an item be removed from the Consent Calendar during
consideration of the Consent Calendar.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED ASSISTANCE TO
PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE DISTRICT CLERK AT(650)691-1200.
NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE DISTRICT TO MAKE
REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.
DC .LLD WAIGHT& LESLIE . TL
April 25,2005
Board of Directors
MIDPENINSUI.A REGIONAL OPEN SPACE DISTRICT
33o Distel Circle
Los Altos,CA 94022
Dear Board of Directors,
Re:Planning for The Sierra Azul/Bear Creek Redwoods Open Space Preserves
Thank you for giving the community the opportunity to participate in determining how these public spaces
will be used and managed. I wish to make two key points:
1.Dog Oumers Deserve Fairer Treatment
I ask that the Open Space give responsible dog owners full access to these wonderful spaces. Too often dog
owners come in a poor third when the interests of horse owners,cyclists and dog owners are considered. For
example,twenty-one preserves are open to horses but dogs are allowed in only nine. Given the relative
number of households owning dogs versus the number with horses,such unwarranted favoritism is
astonishing and,on the face of it,elitist. Many people have observed that this discrimination happens
because dog owners as a group tend to be less wealthy and well organized,thus limiting their influence.
Regardless of why these unfair policies have come to be in the past,I ask that the District act in an egalitarian
manner this time and give dog owners full access to the new preserves.
2.Seek Creative Solutions To Conflicts and Problems,Not Discriminatory Ones
The April 4,2005 list of key issues identifies that dogs and horses have experienced conflicts sharing trails. If
this conflict is ultimately determined to be sufficiently important that segregated trail use must be
established,I encourage you not to exclude one group or the other completely from the trails involved.
Instead,consider other innovative ways that the preserves could be shared. For example,dogs and horses
could be allowed on specific trails on even and odd days respectively. This would be a much fairer way of
addressing conflict problems than to bar completely one group or the other from enjoying a specific trail.
If the discrimination against dogs results,in part,from problems caused by irresponsible dog owners,I
suggest that you enlist the help of the vast majority of dog owners who are responsible. Rather than punish
all dog owners for the actions of a minority by banning trail access,find a way for responsible dog owners to
help enforce regulations. Provide a way for responsible dog owners to report those who flout the rules.
Create the equivalent of a"Neighborhood Watch"program for the preserves.
My wife and I live very close to the Western edges of Bear Creek Redwoods. We will feel monumentally
cheated if we are not allowed access to this wonderful preserve along with our beloved canine walking
companion.
Sincerel ,
Donald Bruce Wright
1090 wilderfield road,ca 95033 408-399-9288 don@dbwright.com
11
Regional Open Sjgce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION
DRAFT RESPONSE
FWARED BY STAFF
fW BOARD OONSIDERATION
SUBJECT: Sierra Azul/Bear Creek Redwoods Open Space Preserve Master Plan
Dear Mr.Wright:
Thank you for your letter of April 25, 2005 regarding dog use access as one of the public
use components of the master planning process for the Sierra Azul/Bear Creek Redwoods
Master Plan Project. The Board of Directors reviewed your letter at its regular meeting on
May 11, 2005.
We appreciate your observations and comments in support of dog use at Sierra Azul and
Bear Creek Redwoods Open Space Preserves. The District has received a wealth of
comments from various user groups, including dog owners, expressing their interest in
gaining additional public access and new recreational opportunities at these two
Preserves. District staff is currently compiling and reviewing the public input received
for the Master Plan project and will consider your input together with all of the
information gathered as well as the resource information when evaluating the potential
challenges and opportunities for public recreation.
Thank you again for your letter. We look forward to your continued participation in the
Master Plan process and hope that you will be able to attend our upcoming second public
workshop scheduled for this summer. The second workshop will present maps and
summaries of the key challenges and opportunities regarding land management and
visitor use.
Sincerely,
Larry Hassett, President
Board of Directors
LH:ar
cc: MROSD Board of Directors
33o Distel Circle 650-6gT-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-6gi-0485 fax www.openspace.org Deane Little,Nanette Honko,Larry Hassett Kenneth C.Nitz L.Craig Britton
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�mcv �
Regional Open =�~=K�� �
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� M|DPEN|NSULA REGIONAL OPEN SPACE
� DISTRICT
K-05'4o
Meeting 05-1 \ �
May \ \, 20O5
A~"EN D A ~ ~E^`~ I
AGENDAITEM
Authorization to Award Contract to CRW Industries for i e Sei S'Tuic Upgrade and Access
Improvements at
Picchetti Ranch Open Space Preserve
GENERAL MANAGER'S RECOMMENL�
Authorize the General Manager to execute a contract with CRW Industries of Campbel I, California for tile
base bid amount uf$290,267` Plus u contingency amount of LIP tu $43,54O for u total amount not toexceed �
$333,807 for the acianoic upgrade and acocmm improvements tuthe winery building at Pioohotti Ranch Open �
Space Preserve. �
|
DISCUSSION
A{Your September 8` 2OO4meeting, you authorized staff 0o solicit bids for the seismic upgrade and access �
i I'll prove nnentutothe winery building at Piuch*tti }Lunoh Open Space Preserve(see Report R-04'86). The
project includes upgrading the un'rein[ooced masonry building so that it will be compliant with 8Cutc and |
County ordinances uawell um County occupancy requirements for public assembly areas. Specifically,this
will include structural upgrades to tile floor and roof, connection totile masonry walls, pvu|| strengthening,
� rzp|ucemento[the vveytstairs io include nevvporch,
rcpaira�o�b� snuthporch and u1uim, conotructionofa �
� new storefront infi|| at the south vva|| opening, and re-roofing ofthe building. The District has received two
separate grants from the Santa Clara County Historical Heritage Commission and the California Heritage |
� Fund totaling$\ |6,O0io complete this project.
� |
/\ mandatory pre-bid meeting was held n1 tile project mitoon /\pri| \|,2005ihok*/usuttendudbyintureNrd |
� contractors. Beo|cd bids v/ercdue un April 25, 2005 and four bids were received, summarized as follows:
�
Percent Difference
� ftom �
�
�
�
� Douglass Company Menlo Park $350,676 40% above $10,200
/
3. Aztec Consultants, Inc. Sail Ramon 71 44% above
�
� 4. Garden City Construction Sail Jose $424,139 69% above
/
�
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�
�
�
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�
�
R-05-49 Page 2
In addition to the base bid, the Bid Package specified an additional alternate cost for the installation of two
extra layers of gypsum board and plywood to the floor structure. This additional work will be required if the
District chooses to increase the occupancy of the winery building from the current legally permitted
maximum of 49 occupants to 163 occupants, in order to meet fire safety regulations. However, it is not
recommended that this alternate be approved at this time because the increase in occupancy will require
additional improvements not yet identified by Santa Clara County. Also,the lowest base bid already exceeds
' cted budget b approximately $40 000 making the additional alter
nate unaffordab
le at this time.
the prole g y pp y g
Since this additional work can be completed as a stand-alone project, it may be included in a future project
and budgeted accordingly.
Documents in the Bid Package state, "The contract will be awarded to the lowest responsible and responsive
°� were equal
r i received e
r less than the Project Bud et. Although none of the bids q
bidder if the bid is equal too J g g
to or less than the project budget of$250,915, upon review of the Bid Proposals,the contractors'
p J
'n architect(Page &Tur
nbull)and rant funding considerations,
i consults g with the ) g' � discussions
►alificat�oi s ( g cug
I
a
staff recommends awarding the contract to CRW Industries, the lowest responsive and responsible bidder.
h
Although the cost of building materials is consistent with the previously projected budget,the high of
a
higher construction cost. Al
so,the
resulted in a ,
labor required to properly rehabilitate a historic building g
District will risk losing$66,000 in grant funding from the Santa Clara County Historical Heritage
Commission if the seismic retrofit of the winery is not completed this fiscal year. On May 19, 2005,the
Commission will consider granting the District a one-time, one-year extension from the current project
deadline to June 24, 2006.
subm
itted b CRW Industries includes sufficient labor and materials to retrofit the winery
The Bid Proposal y
building and make necessary access improvements as described above. The costs for any additional work will
be controlled by unit prices established during the bidding process. The contingency allowance of$43,540 is
fifteen percent(15%)of the bid and is expected to cover the cost of any additional services determined to be
necessary by the District that are not identified in the original scope of work for this contract. Staff
recommends awarding this contract to CRW Industries for the bid amount of$290,267, plus a contingency of
$43,540 for a total contract amount not to exceed $333,807. It is anticipated that some of these costs will be
recaptured when the District negotiates a new lease for the winery in 2007.
Staff anticipates that the project will be completed by early September 2005. Notification of this project will
be posted on the District's website and signs will be installed on site at Piechetti Ranch Open Space Preserve
to inform the public of this project. The winery will continue to operate in a limited capacity on a daily basis
and no trail closures are anticipated during construction.
Fundin
At your March 23, 2005 meeting, the Board adopted the fiscal year 2005-2006 budget that included $293,030
to construct the Piechetti Winery Seismic Upgrade Project, provide professional construction management
services, improve access to the winery building, and install necessary signage associated with the project(see
Report R-05-37). Because the projected cost to complete the seismic upgrade and access improvements is
now estimated at approximately $363,500, an additional twenty-four percent(24%) in funding, or$70,470
will be required to complete the project this fiscal year. Since this project is being undertaken early in the
fiscal year, it is anticipated that potential delays in completing other projects combined with under-
expenditures typically associated with the Capital Improvement Program will result in sufficient funding for
completion of this particular project without a specific budget adjustment. The fiscal year 2005-2006 Capital
Improvement Program is budgeted at$1,257,831.
Q-05~19 Page
CEQA COMPLIANCE
Project Descdpfi�Ln
�
The project conyists of structural and uoceam upgrades 0uih vv cincry building at Piochetti Ranch Open Space
� Preserve, which in \iahx] on the National Register ofHistoric Places. This includes structural upgrades to the
� floor and roof, connection 0uthe masonry walls, and wall strengthening. It also includes the replacement of
� the west stairs with a new porch and stairs, repairs k/the existing south porch and stairs, construction nfunew
�
� xkxcOnnt infi|| at the south wall opening, and full re-roofing ofthe building.
CEQA Determination
The District concludes that this project will not have a significant effect onthe environment. It is
categorically exempt frorn CEQA (California Environmental Quality Act) under Section 15331.
The proposed seismic and ucueua improvements tothe winery building will repair, stabilize, rehabilitate,
� restore, and preserve a historical resource in a manner consistent with the Secretary of tile Interior's Standards
� for�h�Treatment of Historic Properties.
� .
PUBLIC NOTIFICATION
A copy of tile agenda was sent to adjacent neighbors located within a 300-foot boundary of Picchetti Ranch
� Open Space Preserve.
�
� Prepared by:
Douglas Vu, ASLA,Open Space Planner D
� Contact Person:
Same usabove
�
Regional Open Space
I
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
AMENDED
R-05-50
Meeting 05-11
May 11, 2005
AGENDA ITEM 2
AGENDA ITEM
Authorization to Amend Agreement with Page &Turnbull f ConstNction Management Services at Picchetti
Ranch Open Space Preserve
GENERAL MANAGER'S RECOMMENDA ION
Authorize the General Manager to execute an amendment to the consultant services agreement with Page&
Turnbull of San Francisco, California for up to an additional $24 00$26,220 over the $56,920 previously
authorized amount to provide construction management services for the seismic upgrade and access
improvements to the winery building at Picchetti Ranch Open Space Preserve, for a total sum not to exceed
83 140 QQ�9.
DISCUSSION
At your September 8, 2004 meeting,you authorized staff to solicit bids for the seismic upgrade and access
improvements to the winery building at Picchetti Ranch Open Space Preserve (see Report R-04-86). The
project is further described in the staff report for Agenda Item One.
During construction, it will be necessary to attend to every construction detail requiring frequent site visits
and extensive coordination. To leverage District's staff resources and to ensure close attention to detail, staff
recommends supplementing our in-house capabilities with much needed technical assistance from an expert
architectural and construction management firm. Such a firm will apply"best practice" management
techniques to the construction of the project to control time, cost and quality. This project is highly complex
and construction must be consistent with the Secretary of the Interior's Standards for the Treatment of Historic
Properties. The construction manager will augment District staff to assure the best possible project outcome,
and will be responsible exclusively to the District and act in the District's best interest at every stage of the
project.
The Construction Manager would typically provide assistance and advice in such areas as:
• Assuring that all contractors, subcontractors and other participants fully understand the project's
design and requirements.
• Scheduling work to avoid delays while minimizing impacts to the current use of the site.
• Managing the change order process for maximum effectiveness while minimizing delay and
costs.
• Monitoring the construction process to anticipate difficulties, resolve issues early, and keep the
work flowing.
• Assuring that all submittals and completed work meets the Secretary of the Interior's Standards
for the Treatment of Historic Properties.
• Administering progress payments to assure that work milestones are being met and that all
current expenses are paid in a timely manner.
R-05-50 Page 2
• Coordinating the final stages of construction, including contractors' punch lists and similar tasks
that must be completed before the project is closed out.
As the primary consultant for the Picchetti Winery Seismic Upgrade &Access Improvement Project, Page &
Turnbull has been involved since the onset of this project. The firm has worked with District staff over the
past fifteen months to develop detailed plans and specifications for the seismic retrofit and access
improvements to the winery building, as well as to obtain the necessary permits from Santa Clara County.
The District's existing agreement with Page&Turnbull allocates only a small amount of funds for minor
construction management services. Therefore, staff recommends that the District's existing agreement with
the firm be amended to include an additional $26,220 $24,700 to provide the necessary comprehensive
construction management services identified above. The firm has recently submitted a detailed scope of work
and cost summary and District staff has negotiated an amount that will provide the needed services within the
project's overall budget.
Funding
At the March 23, 2005 meeting, the Board adopted the fiscal year 2005-2006 budget that included $293,030
to complete the Picchetti Winery Seismic Upgrade Project(see Report R-05-37). An itemized cost estimate,
including construction costs and construction management services,was developed during budget preparation
for this project and shared with the Administration and Budget Committee. The estimated construction
management cost for this project is approximately 8%of the total construction cost. However, since the
projected cost to complete the seismic upgrade and access improvements is now estimated at approximately
$363,500 based upon the bids received, an additional 24 percent in funding, or$70,470,will be required to
complete the project this fiscal year, as explained in the staff report for Agenda Item One.
CEQA COMPLIANCE
The District has concluded that amending this professional services agreement does not constitute a
project under California Environmental Quality Act(CEQA). Therefore,the recommended action is
exempt from CEQA.
The construction of the Picchetti Winery Seismic Upgrade and Access Improvements Project is also
categorically exempt from CEQA as described in Report R-05-49.
Prepared by:
Douglas Vu,ASLA, Open Space Planner 11
Contact:
Same as above
�
Regional Open Space
m|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT
�
�
�
� AMENDED
�
R-05-5O
�
� Mee|ingO5-| \
� May \|, 2O05
� ���l������ 2
� ��~""�^��°�� "" ^�^,�
AGENDAITEM
Authorization
�
�
� to Amend Agreement with Page& Turnbull Construction Management Services a1Picohetd
Ranch Open Space Preserve
� RECOMMENDA�10�'—
Authorize the General Manager to execute an amendment to tile consultant services agreement with Page &
� Turnbull of San Francisco, California for Lip tnan additional $24,7AA$26,220 over the $56,920prcvioua|v
� authorized amount to provide construction management services for the seismic upgrade and access
� improvements to the winery building at Picchetti Ranch Open Space Preserve, for a total sum not to exceed
$83,140$84,620.DISCUSSION
�
�
At Your September 8, 2004 meeting, You authorized staff to solicit bids for the seismic upgrade and access
innprovcmcn(atothe winery building at PiooheUi }lunoh Open Space Preserve (see Report B-04-86). The �
project is further described in the staff report for Agenda kern One. �
�
During construction, it will be necessary to attend to every construction dc|ui| requiring frequent site visits �
and extensive coordination. To leverage District's staff resources and to ensure close attention to detail, staff �
� recommends supplernenting our in-house capabilities with much needed technical assistance from an expert
architectural and construction management firm. Such a firm will apply"best practice" management �
�
techniques to tile construction of tile project toconbv| time, 00stundquu\ity. This project iahiAh|yconnp|cz
and construction nnust be consistent with the Secretary ofthe Interior's Standards for the Treatment ofHistoric
Properties. The construction manager will augment District staff to assure the best possible projectoutoome, �
and will bcresponsible exclusively to the District and act in tile District's best interest at every stage of the
project.
�
� Tile Construction Manager would typically provide assistance and advice in such areas as:
� � �
� 0 Assuring that all contractors, Subcontractorsund other participants fully understand the pr�cct`o
design and requirements.
* Scheduling work toavoid du!uyo while minimizing impacts|o the current use of the site. �
� * Managing the change order process fhrmuximum effectiveness while minimizing delay and
costs. �
� ° Monitoring the construction process to anticipate difficulties, resolve issues early, and keep the
� work flowing. �
� �
� w Assuring that all Submittals and cnmp|ukxj v mee
ts eci the Secretary of the Interior's Standards �
� for the Treatment of Historic Properties.
* Administering progress payments to assure that work milestones are being nnct and that all
current expenses are paid in atinneiy manner.
R-05-50 Page 2
• Coordinating the final stages of construction, including contractors' punch lists and similar tasks
that must be completed before the project is closed out.
As the primary consultant for the Picchetti Winery Seismic Upgrade& Access Improvement Project, Page &
Turnbull has been involved since the onset of this project. The firm has worked with District staff over the
past fifteen months to develop detailed plans and specifications for the seismic retrofit and access
improvements to the winery building, as well as to obtain the necessary permits from Santa Clara County.
The District's existing agreement with Page &Turnbull allocates only a small amount of funds for minor
construction management services. Therefore, staff recommends that the District's existing agreement with
the firm be amended to include an additional $26,220 $24,700 to provide the necessary comprehensive
construction management services identified above. The firm has recently submitted a detailed scope of work
and cost summary and District staff has negotiated an amount that will provide the needed services within the
project's overall budget.
Funding
At the March 23,2005 meeting, the Board adopted the fiscal year 2005-2006 budget that included $293,030
to complete the Picchetti Winery Seismic Upgrade Project(see Report R-05-37). An itemized cost estimate,
including construction costs and construction management services, was developed during budget preparation
for this project and shared with the Administration and Budget Committee. The estimated construction
management cost for this project is approximately 8% of the total construction cost. However, since the
projected cost to complete the seismic upgrade and access improvements is now estimated at approximately
$363,500 based upon the bids received, an additional 24 percent in funding, or$70,470, will be required to
complete the project this fiscal year, as explained in the staff report for Agenda Item One.
CEQA COMPLIANCE
The District has concluded that amending this professional services agreement does not constitute a
project under California Environmental Quality Act(CEQA). Therefore, the recommended action is
exempt from CEQA.
The construction of the Picchetti Winery Seismic Upgrade and Access Improvements Project is also
categorically exempt from CEQA as described in Report R-05-49.
Prepared by:
Douglas Vu, ASLA, Open Space Planner II
Contact:
Same as above
Regional Open Space
M|DpEw|mSUut REGIONAL OPEN SPACE DISTRICT
� R-05-5O
�
Meeting 05-| \
May | l, 2OO5
��X�� X�`��� �
r��^"�^,�,'� ° ""�^`� ^~
AGENDAITEM
� Authorization to Amend AgreementServices u1Picchetti
Ranch Open Space PreserveGENERAL MANAGER'S RECOMMENDATIQ�N
� Authorize tile General Manager to execute an amendment to the consultant services agreement with Page&
Turnbull of San Francisco, California for up to an additional $24,700 over tile $56,920 previously authorized
� amount to provide construction management services for the seismic upgrade and access improvements to the
� winery building at Picchetti Ranch Open Space Preserve, for a total surn not to exceed $81,620.
� DISCUSSION
�
� At Your September 8, 2004 meeting,you authorized staff to solicit bids for the seismic upgrade and access
improvements to the winery building at Picchetti Ranch Open Space Preserve (see Report R'04-06). Tile
project in further described in the staff report for Agenda Item One.
� During construction, it will be necessary to attend to every construction detail requiring frequent site visits
� and extensive coordination. To leverage District's staff resources and to ensure close attention to detail, staff
� recommends supplementing our in-house capabilities with much needed technical assistance from an expert
� architectural and construction management firm. Such o firm will apply"best practice" management
t�chniqucsto|h� oonnbuctionof the pr ��ot�nuonbo|dm�, 00a�ondquu|ity. Thiaprojectinhigh|ycomnp|cu
� -'
and construction Must bcconsistent with tile Secretary of the Interior's Standards for the Treatment ofHistoric
� Properties. The construction manager will augment District staff to assure the best possible projectoutoome,
� and will be responsible exclusively tothe District and act in the District's best interest at every stage of the
project.
� The Construction Manager Would typically provide assistance and advice in such areas as:
�
* Assuring that all contractors, subcontractors and other participants fully understand the pro1ect,u
�
design and requirements. �
� * Scheduling work to avoid delays while minimizing impacts hz the current use of the she. �
� * Managing the change order process for maximum effectiveness while minimizing delay and
costs.
� * Monitoring the construction process to anticipate difficulties, resolve issues early, and keep the
�
work flowing.
� * Assuring that all submittals and completed work meets the Secretary o[tile Interior's Standards
� for tile Treatment of Historic Properties.
* Administering progress payments to assure that work milestones are being met and that all
Current expenses are paid ino(inuc\ymanner.
* Coordinating the final stages of construction, including contractors' punch lists and similar tasks
that must beoonnp|etcd before the project iac|oacdout.
�
�
K-05'50 Page
As the phmug' consultant for the Picchcui Winery Seismic Upgrade & Access Improvement Project, Page 6b
Turnbull has been involved since the onset nfthis project. The fion has worked with District staff over the
past fifteen months to develop detailed plans and specifications for the seismic cein/Ot and aoueum
improvements to the winery building, as well aob»obtain the necessary permits from Santa Clara County.
� The District's existing agreement with Page& Turnbull allocates only a small amount of funds for minor
� construction management services. Therefore, staff recommends that the District's existing agreement with
the firm be amended to include an additional 824,700 to provide the necessary comprehensive construction
� management services identified above. The firm has recently submitted a detailed scope of work and cost
� summary and District staff has negotiated an amount that will provide the needed services within the project's �
� overall budget.
Funding
�
�
At the March 23, 2005 meeting, the Board adopted the fiscal ycoc2OO5-2O0G budget that included $293,030 �
� io complete the Picchctti Winery 8ciunnio ilourmde Project(see Report R-85'37). An itemized cost estimate,
� including construction costs and construction mnanaQemcrtocpvices, was developed during budget preparation
� for this project undohareJwith1hc &dnoinixtotionaudBudQetConnruittce. The estimated construction
� munugcmertcost for this p ��ctivapproxinou1eiy8Y6ufthctotu| oonmtnucdoncoxt. Bop/mver` since the
-� pr �ectedu~ett000mp|ete tile—o seisi-nic upgrade and access improvernents is now estimated at approximately �
$33,500 based upon tile bids received, un additional 24 percent in funding, or$70,470, will be required to
� complete the projectthiu�mom| year, as explained in the otuffreport for Agenda|tcnn One.
�
�
CEQA COMPLIANCE
�
� The District has concluded that amending this professional services agreement does not constitute o �
� ,o��u th d�doc1i i �'oo\und�rCa|i[brniu �nvivoon�cntm| ()uaJhv &u1AC8(}A)� Therefore, � rccon�nn�n on m
� exempt from CE(}A.
�
The construction of tile Picchetti Winery Seismic O��� �� lm���� ��� is�m
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categorically exempt from CBQAosdescribed in RenonR-05'49. �
Prepared by: �
Douglas Vu, /\DL/\, Open Space Planner D
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Contact:
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Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-51
Meeting 05-11
May 11, 2005
AGENDA ITEM 3
AGENDA ITEM
Proposed Acceptance of a Gift of Peninsula Open Space Trust OST)Property west of Lexington Reservoir
adjacent to Black Arrow Road, Santa Clara County Assessors arcel N bers 544-14-011, 544-15-001, and
544-15-004
.......... /'�
GENERAL MANAGER'S RECOMMEN S `4� �-/_.i'
1. Determine that the recommended actions are categorically exempt from the California Environmental
Quality Act(CEQA)as set out in this report.
2. Adopt the attached Resolution authorizing acceptance of the gift of the 43.21-acre Peninsula Open
Space Trust Property.
3. Adopt the Preliminary Use and Management Plan recommendations contained in this Report.
4. Indicate your intention to withhold dedication of this property as public open space.
DESCRIPTION(see attached map)
The District has the opportunity to receive the 43.21-acre POST(Felton Station)property located in the
Lyndon Canyon Creek watershed area west of Lexington Reservoir. The property straddles a ridgeline
situated between Newell Gulch and Chilcoot Gulch that may enable a future trail link between Sanborn-
Skyline(Santa Clara)County Park and Bear Creek Redwoods Open Space Preserve. The two gulches
provide riparian habitat and an additional water source for Lyndon Canyon Creek and ultimately Lexington
Reservoir. The densely wooded property provides excellent habitat for a variety of wildlife. This acquisition
is most important in terms of protecting valuable watershed and wildlife habitat and the potential to provide
opportunities for regional trail connections.
The POST property is comprised of two non-contiguous parcels. The larger portion of the property is
approximately 41.88 acres and is surrounded by sparsely developed private properties. Access to both parcels
is from Black Arrow Road,a private unsurfaced road that begins at Black Road and terminates at the
northeastern boundary of the property. The smaller 1.33-acre portion of the property is located approximately
one-quarter mile to the west of the larger parcel and is also surrounded by private property; it is accessed from
Black Arrow Road and is situated very close to Black Road. Between the northern boundary of the larger
parcel and Sanborn-Skyline County Park is a single undeveloped parcel. A San Jose Water Company parcel
lies between Black Road and the southwestern corner of the larger parcel and southeastern corner of the
smaller parcel.
The larger parcel is characterized by a narrow spine-like ridge situated between two steep gulches that join
near the east end of the property and continue easterly to Lyndon Canyon Creek. The slopes abruptly rise 600
feet above the confluence of Chilcoot Gulch Creek and Newell Gulch Creek to an elevation of 1,400 feet at
the western edge of the larger property. Newell Gulch Creek runs the length of the parcel,while Chilcoot
Gulch Creek is actually just outside the northern boundary. Newell Gulch is a deep wooded ravine lined with
bay laurel, madrone,and fir trees; thick stands of chamise and manzanita occupy the drier south-facing slope.
Rising out of the gulch onto the ridge,the terrain becomes more densely wooded,and supports larger firs and
healthy groves of redwood trees. Unique to the property are the large groves of redwoods in a"filled-in"
R-05-51 Page 2
circular formation. The diverse landscape and deep gulches provide a rich habitat for a wide variety of flora
and fauna.
The smaller west parcel is located completely within the steep upper drainage of Newell Gulch Creek. The
parcel quickly descends from Black Arrow Road at the north boundary to the creek bed and rises steeply
again on the opposite side. The heavily wooded riparian slopes are in excess of thirty percent and provide
excellent wildlife habitat.
i
Prior to the Loma Prieta earthquake,the United States Forest Service owned the POST property, and the Girl
Scouts,under a permit,operated a camping program on it. The facility included two residences and sheds for
storage and crafts, which were located on the larger parcel. The earthquake damaged the camp facilities
beyond repair, and by 1992 all of the improvements were removed except for a few stone foundations and a
non-functional,redwood water storage tank. The smaller parcel was the source of spring water that was piped
to the main facilities. An unsurfaced road remains on the larger parcel,entering off the end of Black Arrow
Road and following the ridge approximately halfway through the property to the east. POST has recently
completed repairs to this road, leaving it in very good condition. Some functional water lines exist on the
larger property near the confluence of the two creeks, collecting water from Newell Gulch Creek. These are
deeded water rights servicing adjacent private property.
USE AND MANAGEMENT PLAN
Planning Considerations
The property is located within the unincorporated area of Santa Clara County and zoned HS(Hillside),
requiring a 20-to 160-acre minimum lot size based upon a slope density formula.The property is comprised
of two separate parcels,but zoning regulations limit the potential density to only one residential site.
Both portions of the property are accessed on an easement along Black Arrow Road, a private unsurfaced
road that intersects with Black Road.
I
The larger property is strategically located in close proximity to Sanborn-Skyline and Lexington Reservoir
County Parks and El Sereno and Bear Creek Redwoods Open Space Preserves. The relatively undeveloped
nature of the surrounding area, including properties owned by San Jose Water Company,may provide the
opportunity to link some of these public lands. The District's Master Plan rates this property in the high-to-
highest category for open space desirability. The District's 1998 Regional Open Space Study shows a
potential major trail in the vicinity of the property connecting Sanborn-Skyline County Park to Bear Creek
Open Space Preserves.
Preliminary Use and Management Recommendations
The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until
the Plan is amended or a comprehensive Use and Management Plan is prepared. The property will be
maintained in a natural condition and no changes to land use are anticipated. If changes to land use are
proposed in the future,the plan would be subject to further environmental review and public input.
Public Access: Closed to public use at this time.
Patrol: Routinely patrol the property.
Signs: Install Preserve boundary signs where appropriate.
Name: Name the property Felton Station.
Dedication: Indicate your intention to withhold dedication of the property as public open space.
R-05-51 Page 3
Site Safety Inspection: Preliminary site safety inspection has been conducted and there are no known
safety hazards on the site.
CEQA COMPLIANCE
Project Description
The project consists of the purchase of the 43.21-acre POST property and the concurrent adoption of a
Preliminary Use and Management Plan for the property. This Plan provides for securing and patrolling the
property and it will remain effective until the Plan is amended or a comprehensive Use and Management Plan is
prepared. The land will be permanently preserved as open space and will be maintained in a natural condition.
CEQA Determination
The District concludes that this project will not have a significant effect on the environment. It is
categorically exempt from CEQA(California Environmental Quality Act)under Sections 15316, 15317,
15325, and 15061 of the CEQA Guidelines as follows:
Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and
the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management
Plan specifies that the land will not be developed and will remain in a natural condition.
Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an
area. The District will receive fee interest in the property from POST, and maintain the open space character
of the area. No new development is proposed as part of this project.
Section 15325 exempts transfers of ownership of interests in land in order to preserve open space.This gift
will transfer fee ownership of the property to the District and ensure that the property will be preserved as
public open space.
This acquisition is categorically exempt from CEQA under three sections of the CEQA Guidelines. The
actions proposed in the Preliminary Use and Management Plan are also exempt under Section 15061, as there
is no possibility the actions may have a significant effect on the environment.
TERMS AND CONDITIONS
The POST Felton Station Property,totaling approximately 43.21 acres, is a proposed gift and is therefore
being deeded to the District at no cost. This gift is subject to a restriction that would entitle POST to request
title to revert if the District were ever to cease operating or using the property for open space purposes,
including selling or exchanging the property. This restriction will become void upon the District's official
dedication of the property for public open space under Public Resources Code Section 5540.
PUBLIC NOTIFICATION
Property owners of land located adjacent to or surrounding the subject property have been mailed written
notices of this proposed acquisition.
ATTACHMENTS
Area Map
Prepared by:
Thomas W. Fischer,Land Protection Specialist
Exhibit Prepared by:
Jonas Roddenberry,Planning Technician
Contact Person:
Thomas W. Fischer,Land Protection Specialist
RESOLUTION NO. 05-
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT ACCEPTING GIFT OF REAL PROPERTY
AND AUTHORIZING EXECUTION OF CERTIFICATE
OF ACCEPTANCE WITH RESPECT THERETO
(LANDS OF PENINSULA OPEN SPACE TRUST—
FELTON STATION PROPERTY)
The Board of Directors of the Midpeninsula Regional Open Space District,a California public
agency, does resolve as follows:
Section One. The Board of Directors of the Midpeninsula Regional Open Space District does
hereby accept,with gratitude,the gift of the real property described in the Grant Deed from Peninsula
Open Space Trust,a California Public Benefit Corporation, attached hereto and by this reference made a
part hereof.
Section Two, The General Manager of the District or President of the Board or other appropriate
officer is authorized to execute a Certificate of Acceptance for said Grant Deed conveying the title to the
property being donated to the District.
Section Three. The General Manager of the District shall cause to be given appropriate notice to
the donors of the acceptance of this gift. The General Manager is further authorized to execute any and
all other documents necessary to the closing of this transaction.
Section Four. The General Manager of the District is authorized to expend up to $1,500 to cover
the cost of title insurance and other miscellaneous costs related to this transaction.
POST - Felton Station Gift
El Sereno
Open Space
Sanborn Skyline ���t Preserve
County Park c �,
1r.Josepa � � �
San Jose open Space
Water Co. ';Pieserve
er
1 POST Felton
_ P -�
Station Property
Sierra AzuI
.aOpen Spac
eargs/�y Lexington Reservoir:
\ Rq County Park
Black Rd. (D,®� Re
� San Jose Water Co.
Y
y
co
SJVVC �Briggs r °
Use at G
PST-Felton Station
MROSO
Bear Creek Rdwo
Other public Open Space , teSe
Watershed land v„ ✓ tdercrnh Cre_
s ` Sierra Azul OSP
Private
athedrai Oaks Area
4
Miles _.. ..._. ... ,. L.-'J
0 025 05 1
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Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-54
Meeting 05-11
May 11, 2005
AGENDA ITEM 4
AGENDA ITEM
Amendment to District's Position Classification and Comp-nsa 'on Plan to Approve New Job
Classification and Salary Range for Community Program Aide ai Elimination of Interpretive
Aide Job Classification
GENERAL MANAGER'S RECOMMENDAT
j
Amend the District's Position Classification and Compensation Plan to approve the newt
classification specification and commensurate salary range assignment for Community Programs
Aide. Abolish the classification title of Interpretive Aide.
BACKGROUND
hn Fiscal Year 2004-2005 the Public Affairs Department had an Interpretive Aide position
budgeted at sixty percent(60%) time as well as a part-time Intern position, up to fifty percent
(50%) time. Both positions became vacant in spring 2004 and remain open. Based on internal
analysis and recommendations by an external consultant, staff recommends combining these two
positions to create one full-tinge (100%) position and redesigning the duties and responsibilities
to better match present needs. In addition to meeting the department's needs, combining the
positions will provide greater continuity and efficiency. The result of this redesign is a
recommended change in the class specification, title and salary range.
DISCUSSION
This reclassification involves an amendment to the Position Classification and Compensation
Plan by creating a new title and class specification. Such a change, pursuant to the Personnel
Policies and Procedure Manual, requires the Board of Directors to make an amendment to the
Position Classification and Compensation Plan (Exhibit A).
The new class specification (Exhibit B) reflects combining the existing Interpretative Aide class
specification (Exhibit C) and some of the duties assigned to the Public Affairs Intern(no
classification exists for the temporary intern position). It also includes the additional
administrative support duties required to promote growth in the community programs and allow
the Volunteer and Docent Coordinators to function more at a coordinator level, with fewer
administrative duties. Due to the increase in administrative tasks, the responsibilities for
performing interpretative tasks have been reduced, and the qualifications required of the position
have been altered to reflect the changed emphasis.
R-05-54 Page 2
Based upon these changes, the position is now comparable in level of knowledge, skills and
responsibility to the District's Administrative Assistant position, and we are therefore
recommending a change in the salary range assignment to match the Administrative Assistant
salary range.
For Fiscal Year 2-5-2006, there is no budgetary impact of combining the part-time Interpretive
Aide and Public Affairs Intern positions into the single. full-time Community Programs Aide
position. This is due to the fact that we budgeted for a full-time position, at a lower salary level,
but there will be salary savings because we will not be able to fill the position before June 1,
2005. The impact of reclassifying the Interpretive Aide position to Community Programs Aide,
and adjusting the salary range upward for future years is approximately $6,300.00 annually.
Prepared by:
Jim Cimino, Management Analyst, Human Resources
Contact person:
Sally Thielfoldt, Assistant General Manager
ATTACHMENTS:
Exhibit A: Proposed Position Classification and Compensation Plan dated May 11, 2005
Exhibit B: Proposed Classification Specification—Community Programs Aide
Exhibit C: Current Classification Specification— Interpretive Aide
EXHIBIT A
Midpeninsula Regional Open Space District
Position Classification and Compensation Plan
Office, Supervisory and Management Staff
Effective 05/1 1/2005
Classification Title Step Range Hourly Range Monthly Range Annual Range
Receptionist/Administrative Clerk 241-266 $17.825-$22.874 $3,089-$3,964 $37,076-$47,577
Accounting Clerk 256-281 $20.703-$26.566 $3,588-$4,604 $43,062-$55,257
Administrative Assistant 256-281 $20.703-$26.566 $3,588-$4,604 $43,062-$55,257
lntei:pretive, Community 256-281 $20.703-$26.566 $3,588-$4,604 $43,062-$55,257
Programs Aide
Senior Administrative Assistant* 266-291 $22.874-$29.353 $3,964-$5,087 $47,577-$61,054
Docent Programs Coordinator 270-295 $23.806430.547 $4,126-$5,294 $49,516-$63,537
Network Specialist 270-295 $23.806-$30.547 $4,126-$5,294 $49,516-$63,537
Volunteer Coordinator 270-295 $23.806-$30.547 $4,126-$5,294 $49,516-$63,537
Senior Accounting Specialist 273-298 $24.528-$31.476 $4,251-$5,455 $51,018-$65,470
Open Space Planner 1 275-300 $25.023-$32.1 10 $4,337-$5,565 $52,047-$66,788
Public Affairs Specialist 275-300 $25.023432.1 10 $4,337-$5,565 $52,047-$66,788
Real Property Specialist 275-300 $25.023-$32.1 10 $4,337-$5,565 $52,047-$66,788
Maintenance & Resource Supervisor 280-305 $26.303433.752 $4,559-$5,850 $54,710-$70,204
Supervising Ranger 280-305 $26.303433.752 $4,559-$5,850 $54,710-$70,204
Conununity Affairs Supervisor 290-315 $29.062-$37.293 $5,037-$6,464 $60,448-$77,569
Land Protection Specialist 290-315 $29.062-$37.293 $5,037-$6,464 $60,448-$77,569
Open Space Planner ll** 290-315 $29.062-$37.293 $5,037-$6,464 $60,448-$77,569
Resource Management Specialist** 290-315 $29.062-$37.293 $5,037-$6,464 $60,448-$77,569
Support Services Supervisor 290-315 $29.062-$37.293 $5,037-$6,464 $60,448-$77,569
Management Analyst 294-319 $30244-$38.810 $5,242-$6,727 $62,907-$80,724
Area Superintendent 300-325 $32.1 10-$41.204 $5,565-$7,142 $66,788-$85,704
Senior Real Property Planner 300-325 $32.1 10-$41.204 $5,565-$7,142 $66,788-$85,704
Senior Planner** 300-325 $32.1 10-$41.204 $5,565-$7,142 $66,788-$85,704
Assistant General Counsel 315-340 $37.293-$47.854 $6,464-$8,294 $77,569-$99,536
Administration/1IR Manager 322-347 $39.989-$5 1.3 15 $6,931-$8,894 $83,177-$106,735
Operations Manager 322-347 $39.989-$51.315 $6,931-$8,894 $83,177-$106,735
Planning Manager*** 322-347 $39.989-$51.315 $6,931-$8,894 $83,177-$106,735
Public Affairs Manager 322-347 $39.989-$51.315 $6,931-$8,894 $83,177-$106,735
Real Property Manager 322-347 $39.989-$5 1.3 15 $6,931-$8,894 $83,177-$106,735
Assistant General Manager 340-365 $47.854-$61.408 $8,294-$10,644 $99,536-$127,728
Note: Does not include Board appointees: General Manager, General Counsel, and Controller
* May receive an additional 1 pt, stipend for Deputy District Clerk function, if assigned
** Will receive an additional 4pt. stipend for Masters degree in a related field
***Will receive an additional 4pt. stipend for Landscape Architecture license used for District business
l
Regional Open Space EXHIBIT B
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
COMMUNITY PROGRAMS AIDE
Class specificcaiions are intended to present a descriptive list of the range oj'duties performed by employees in the
class. Specifications are not intended to reflect all duties performed within the job.
JOB OBJECTIVES
Under direction of the Community Affairs Supervisor, perform a wide variety of duties to implement the District's
Communityoutreach efforts including direct support of the docent and volunteer programs. Provide highly
_
responsible staff assistance and administrative support for community programs and a variety of public affairs
projects, goals and objectives. Staff the Nature Center as needed and answer visitor questions related to District
preserves, trails and local natural history.
EXAMPLES OF IMI ORTANT RESPONSIBILITIES
The following tasks are typical jor positions in this classification. Any single position mrry not perform all of these
tasks andlor may perforan similar related tasks not listed here:
• Provide administrative support for the logistical and training elements of docent and volunteer programs.
Manage Outdoor Activity reservation process, including monitoring and responding to telephone and electronic
reservation requests.
Schedule docent and seasonal activities planned for the Nature Center, outdoor activities and field trips.
Respond to public requests for docent or staff-led hikes or other outreach opportunities.
Setup, staff and teardown the District's outreach booth at community fairs, exhibitions and other special events.
• Assist with Public Affair department's administrative needs and Public Affairs projects.
i
• Substitute, as needed, for Outdoor Education Leaders(docents)conducting the Spaces & Species program.
Research and write articles for newsletters.
Research, develop, write and design brochures, flyers, signboard notices and displays.
Nature Center and various reserves.
• Plan and conduct natural history activities for family and youth at the N� p �
Serve as Nature Center liaison for facility and operational needs.
• Establish and maintain open communication with program staff members; coordinate activities and work
cooperatively and in a professional manner.
• Provide occasional public presentations to special groups including schools, scout groups and parent groups.
Prepare public information correspondence and packets.
• Provide input on the development of programs for the public including interpretive program ideas and
environmental education activities.
• Post announcements for docent-led activities and volunteer projects on various online media outlets.
QUALIFICATIONS
Knowledge of:
Use and operation of computers including word processing, spreadsheet, database and desktop publishing.
Professional writing skills, spelling, grammar and punctuation.
Basic operations, services and activities of a volunteer program (desirable').
MYInruN|Ny'1A Rux|oyA/OPEN BrAcxDISTRICT Cnmm^."/y Programs Aide(Koo,inoe(l)
Natural history (local flora and fbunm)o[District preserves (douiruh|c).
Group facilitation. public speaking. and public presentation techniques.
Principles ofenvironmental education and interpretation (desirable).
Ability .
� Effectively administer and coordinate a variety of projects and administrative tasks with good attention to
� detail.
� Communic*o clearly and oonoimc|y, hod/ orally and in writing in English.
Work effectively both usuteam member and independently. �
�
Establish and maintain cooperative relationships with District staff and Volunteers. �
Work effectively and' �
� Analyze problems, identify alternative Solutions and Implement recommendations in support of program goals. �
Understand and communioute District procedurcx, rules and regulations applicable to uaui8ocd area.
Operate equipment including but not limited to u computer (various software applications)-, slide or LCD �
projector; microscope, public uddnroo system and motor �
'n ` ` �
�
Education and Experience Guidelines
Any combination u/oJvu�kmoxJ � �ouwx ���provide the required knowledge and abilities is �
q jtWi(-al waY to obtain the knowledge and abilities would be:
�
Education:
Equivalent to completion of the tne|8h croJc. Coumowork in environmental studies. communication, �
interpretive techniques, and/or environmental education desirable. �
Experience:
^ Demonstrated administrative and clerical skills. �
~ Working with youth and adult Populations(dosiruhle).
^ ion of programmatic materials(desirable). �
~ Conducting or leading natural history interpretive orenvironmental education activities(desirable).
, Public speak in oil experience. �
|
License mrCertificate: �
�
Puxu�`skx� ofave|iddr��r s Uoonyu. .PHYSICAL DEMANDS AND WORKING CONDITIONS
�
�
�
The physical demands herein are rel)msenu /ve qf1hosc that must bemc/ � uxo��� � x��40yp�xm i
the u� �x/� 6md�/n o/ihReasonable/n6� Reasonableo''u m//,ma//om m4[ 6c om� to enable individuals with disabilities |
to peiJbrIn these eum/io/ obdmciom.
Environment: Both Outdoors and in office setting.
Mobility: Bending, reaching. climbing, lifting up to 25 |ha` potential for prolonged standing and walking/ |
hiking.
|
ViSkux: Visual ucukvo[LIP k/ 20 feet; ability io distinguish colors.
� : Speaking and hearing to exchange information in person and on the phone. |
�
wo*Gxxnqt April 2005 �
�
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Regional Open Space EXHIBIT C
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
INTERPRE
TIVE AIDE
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the
class. Specifications are not intended to reflect all duties performed within the job.
JOB OBJECTIVES
Under direction of the Community Programs Supervisor, develop and implement interpretive programs for the
public; support Public Affairs staff in providing community programs and other District events; perform basic
n su
pport custodial tasks and routine maintenance of the Daniels Nature Center and exhibits, and provide for Di
strict
staff to meet District interpretive needs.
EXAMPLES OF IMPORTANT RESPONSIBILITIES
The following tasks are typical for positions in this classification. Any single position may not perform all of these
tasks and/or may perform similar related tasks not listed here:
• Develop, implement and evaluate interpretive programs such as
• natural history interpretive programs for family and youth
• Work with other District departments on interpretive project requests
• Assist with Special Events
• Assist Docent Programs Coordinator with docent scheduling for David C. Daniels Nature Center
• Staff Daniels Nature Center, answer questions related to District preserves, trails and related natural history
Substitute as needed, for Outdoor Education Docents leading the Spaces and Species program
• Plan and write interpretive publications and articles for District newsletters
• Assist with development of interpretive brochures for various preserves
• Assist the Docent Programs Coordinator with docent training and other program needs
• Assist with Volunteer and Docent events
• Assist with operation and maintenance of the David C. Daniels Nature Center
I
QUALIFICATIONS
Knowledge of:
California and Bay Area natural history features, flora and fauna
Methods and techniques involved in conveying knowledge of natural systems to children and adults
Principles of public natural resource interpretation or environmental education; emphasizing native plant and
animal communities, and conservation themes.
Botany, ecology, zoology, or other related biological science
Basic interpretive and scientific research methods
Basic familiarity with audio-visual techniques and media
Use and operation of computers including word processing, spreadsheet, database and desktop publishing
Group facilitation, public speaking, and public presentation techniques
Ability to:
Apply scientific knowledge, and methods and techniques of interpretation to
Work effectively with the general public
Establish and maintain cooperative relationships with District staff
Perform basic operation and maintenance tasks
Communicate clearly and concisely in English, both orally and in writing
i
A4mpmw/wSu'A REGIONAL OPEN SPACE DISTRICT .. terpretiv*Aide(Con6nu*d)
Understand, inbarpred, and communicate District procedures, rules and regulations applicable b) assigned area.
Operate equipment including e computer using appropriate software-, slide projector; microscope; motor
vehicles
Work effectively eouteam member
Handle multiple project tasks
Education and Experience Guidelines
� Any combination of education and experience that would likely provide the required knowledge and abilities is
�
qualifying. A typical way hr obtain the knowledge and abilities would be:
Education:
Equivalent to completion of the twelfth grade and an AA degree or equivalent college credit courses in �
� interpretive techniques; environmental education-, natural history', or boteny, vvi|d|ihy management, zoology,
� or other related biological science.
� Experience:
~ Conducting natural history interpretive or environmental education programs
° Leading group activities
~ Working with youth and adult populations �
� ~ Preparation of programmatic materials �
� License mrCertificate:
�
� ~ Possession cfa valid driver's licensePHYSICAL DEMANDS AND WORKING CONDITIONS
�
�
� The physical demands herein are representative of those that must bomet byonemployee to successfully perform �
� the essential functions o/this job. Reasonable accommodations may be made to enable individuals with disabilities
bo perform these essential job functions. �
� : Both outdoors and in office environment
� Mobilit ' Bending, reaching, climbing, lifting up |bs . prolonged standing andvvo|kinO/hiking
. . �
� Vision: Visual acuity ofupto2Ufeot� ability todistinguish colors
� Communication: Speaking and hearing 0x exchange information in person and on the phone. �
�
� Non-Exempt Approv�dK4anch2UU2
|
�
�
�
�
�
�
�
�
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Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-46
Meeting 05-11
May 11, 2005
AGENDA IT 5
AGENDA ITEM
Revision to Statement of Investment Policy
CONTROLLER'S RECOMMENDATION
Adopt the attached Resolution to revise the District's Statement of Investment Policy.
DISCUSSION
The Board adopted a revised Statement of Investment Policy on January 12, 2005 (See Report R-
04-118). Since then it has become clear that the District could greatly improve control over its
investment funds if it had the authority to utilize more than one pooled fund.
Staff recommends that Paragraph 3, Non-Invested Funds, of the Statement of Investment Policy
be expanded to allow investment into the San Mateo County Treasurer's Pooled Investment
Fund and the State of California's Local Agency Investment Fund (LAIF). The investment
policies, procedures and performance of these pooled funds are very similar to Santa Clara
County's fund. LAIT offers improved flexibility in withdrawals, which will make it easier to
take advantage of market opportunities.
Prepared by:
Michael Foster, Controller
Contact person:
Same as above
A
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-46
Meeting 05-11
May 11, 2005
AGENDA ITEM 5
AGENDA ITEM
Revision to Statement of Investment Policy
CONTROLLER'S RECOMMENDATION
Adopt the attached Resolution to revise the District's Statement of Investment Policy.
DISCUSSION
The Board adopted a revised Statement of Investment Policy on January 12, 2005 (See Report R-
04-118). Since then it has become clear that the District could greatly improve control over its
investment funds if it had the authority to utilize more than one pooled fund.
Staff recommends that Paragraph 3, Non-Invested Funds, of the Statement of Investment Policy
be expanded to allow investment into the San Mateo County Treasurer's Pooled Investment
Fund and the State of California's Local Agency Investment Fund (LAIF). The investment
policies, procedures and performance of these pooled funds are Kvery similar to Santa Clara
County's fund. LAIF offers improved flexibility in withdrawals, which will make it easier to
take advantage of market opportunities.
Prepared by:
Michael Foster, Controller
Contact person:
Same as above
RESOLUTION NO. 05-
RESOLUTION OF THE BOARD OF DIRECTORS OF
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REVISING ITS STATEMENT OF INVESTMENT POLICY
AND AUTHORIZING THE CONTROLLER TO INVEST
SURPLUS FUNDS ALLOWED BY GOVERNMENT CODE
WHEREAS, the District needs to maximize the yield on surplus temporarily idle funds in
order to help meet land acquisition objectives; and
WHEREAS, Chapter 4, Division 2 of Title 5 of the Government Code authorizes the
District to deposit and invest surplus funds in investments which, at tirnes, yield interest rates
higher than achievable through the Santa Clara County Pooled Fund and
WHEREAS, the District can often improve its yield on surplus funds without sacrificing
financial safety and flexibility.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
Section One. The Board of Directors of the Midpeninsula Regional Open Space District
does hereby authorize the Controller to invest surplus or temporarily idle funds according to the
Investment Policy attached hereto as Exhibit "A" and by reference made a part hereof.
Section Two. Before any particular investments the Controller shall consult with the
General Manager, or a District employee authorized to act in his/her behalf, to determine
anticipated cash flow needs of the District.
Section Three. This Resolution supersedes Resolution No. 05-02 adopted January 12,
2005. This Resolution shall no longer be in effect as of January 11, 2006, unless extended in
time, and inactive funds shall then be deposited in the Santa Clara County Pooled Investment
Fund, the San Mateo County Treasurer's Pooled Investment Fund or the State of California's
Local Agency Investment Fund, or invested through the District's commercial bank.
�
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� Exhibit"A"
� STATEMENT VF INVESTMENT POLlCV
� GOALS
� Preservation
The primary goal shall be0n safeguard the p,inoi pal ofinvee� h invested � esecondary o6ccdvushall bo
| to mu]<he liquidity needs ofthe District. The third objective shall butoachieve aretuom on funds �
consistent with this Policy. Temporarily idle funds shall be invested in a conservative manner, such that �
funds call u)vvuya he withdrawn at, orjuo{abovc or hc|op/, full invested value. Investments that offer
opportunities for significant capital gains and losses are excluded.
Temporarily idle funds will be managed so that normal operating cash needs and scheduled extraordinary
cash needs call be met oil ueumeday hoaia. Investments will be sufficiently liquid to provide uotcady
and reliable flow of cash totile District to insure that all land purchases can he made promptly(within
two weeks).
Goal 3. Income
Temporarily idle funds shall earn the highest rate of return that in consistent with capital preservation and
liquidity goals and the California Government Code. �
GUIDELINES
). Determination of Idle Funds �
Tile Controller will prepare uuush flow projection prior tnall investment decisions. This cash flow
projection will be reviewed and evaluated by the General Manager. Tile General Manager imresponsible �
� for approving the Controller's designation of the amount of funds not required for tile immediate
� necessity of the District and available for investment. �
�
� 2. �
� /\contingency reserve ofg least$5,0XXi0UO shall be maintained with the Santa Clara County Pooled �
� Investment Fund. Tile General Manager is responsible for approving the Controller's designation of the �
� size ofthis contingency reserve. At all tinnoy this contingency reserve,together with funds held in trust bv �
� bond trustees and pledged to tile payment o[bonds issued by the District, will be sufficient tw satisfy the
� reserve requirements for all District debt. �
|
j. �
id|c District funds not otherwise invested ax permitted hv this Policy, ormaintained with trustee paying �
agents and pledged to the payment of District indebtedness, will be deposited with tile Santa Clara County �
Pooled Investment Fund, the Sail Mateo COUnty Treasurer's Pooled Investment Fund or the State of
California's Local Agency Investment Fund. �
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Selection of Investments
'File Controller io responsible for selecting investments that fit within the amounts and maturities
recommended bv the Controller and by tile General Manager. Tile Controller is also responsible for |
directing security transactions.
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| 5. Investments Instruments and Deposit of Funds
Investments and deposits of funds shall bc limited Wthose allowed Lw and subject Wthe procedures of
� Government Code Section 536O0e/seq. and 53635e(seq. In the event of any conflict between the terms
of this Policy, and tile Government Code,the provisions of the Government Code shall prevail.
| Investments ahuU not be leveraged. Investments, and ^`doriva1ivcy,`^that offer opportunities for significant
capital gains and losses are excluded. All investments,other than investment of bond proceeds and funds
� held bvtru�cum and pledged to the repayment uf bonds or other District indebtedness, ahuUmature vvkhin
� '
180daym. Funds held hv such trustees and other bond proceeds may be invested in accordance with the
| indenture or agreement providing for the issuance o[such debt.
�
—
Diversification
Investments other than Insured or collateralized deposits at batiks and savings and loan associations shall
� be diversified.
7. Marketability
For investments other than deposits and investment of funds held by trustees as set out in Section 5, tile
breadth of ownership and number of securities outstanding will be sufficient to establish a secondary
market in which investments call be readily converted tocash without causing u material change in their
market value.
_
Bankers' Acceptances and Negotiable Certificates of Deposit may ie purchased only from the District's
commercial bank or batiks and savings and loan associations with over$1,000,000,000 of deposits and
reporting profitable operations and which meet all applicable criteria of the Government Code.
9. Acceptable Collateral
� Sccuhheoco||uturuizingbuukornuvingsund |omndcpositynnustheruted °A�`orhiuhec
lU. Investments in Nat-ne of District
All investments purchased shall stand in the nmncofthe District.
� IL Depor1kl�
� Tile Controller shall report all security transactions<o the Administration and Budget Committee no |ubr �
� than the next Regular Meeting of the Board of Directors after any transaction has been made. The
Controller shall submit u report o[the District's investments and security transactions totile
� Administration and Budget Committee by the fourth Wednesday ofeach month in accordance with
� Government Code Section 53607. Tile Controller will render a quarterly investment report to the Board
� o[Directors us required by Government Code Section 53646. Such reports shall also hc submitted tothe
� General Manager and to the District's auditor. Tile Administration and Budget Committee shall act oil
� behalf of tile Board of Directors in receiving reports from the Controller required by Government Code �
� Section 53607.
|2. Purchase of Securities
� The Controller is authorized to purchase securities through the investment department of the District's
commercial bank and os otherwise permitted bv the Government Code. The bank or other investment
institution from which authorized securities are purchased shall be instructed in writing only to purchase �
�
� securities in the name of tile District and that all matured funds shall be returned to the District's
commercial bank account. Tile bank shall also be instructed\o send receipts for transactions tothe �
�
General Manager.
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Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-05-53
Meeting 05-11
May 11, 2005
AGENDA ITEM 6
AGENDA ITEM
Cancel Regular Meetings of May 25, 2005 and .Iune 8, 20 and Fall a Special Meeting for June
1, 2005
GENERAL MANAGER'S RECOMMENDAT ONS
1. Cancel your May 25, 2005 and June 8, 2005 Regular Meetings;
2. Schedule a Special Meeting for June 1, 2005.
DISCUSSION
The District is co-hosting the "Not-So-Annual" Conference with the Monterey Peninsula
Regional Park District from May 18-20, 2005 in Monterey, California (see Report R-05-19).
All but one Board member is scheduled to attend the Special Park Districts Forum in Michigan
from .Lune 7-10, 2005. District Board member attendance will be critical this year because the
District will host the 2006 Special Park Districts Forum jointly with the East Bay Regional Park
District (see Report R-05-27).
Staff believes that Board business for the end of May and the first part of June can be
accomplished at a Special Meeting on Wednesday, June 1, 2005 and recommends canceling the
Regular Meetings of May 25, 2005 and June 8, 2005.
Prepared by:
Margaret Reimche, Sr. Administrative Assistant
Contact person:
Sally Thielfoldt, Assistant General Manager
Regional Open S, ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: L. Craig Britton, General Manag
DATE: May 6, 2005
RE: FYI's
Notice of Exemptis Form D
To: ❑ Office of Planning and Research From: (Public Agency)
PO Box 3044, 1400 Tenth Street,Room 222 Midpeninsula Regional Open Space District
Sacramento,CA 95812-3044
330 Distel Circle Los Altos, CA 94022
❑ County Clerk (Address)
County of
Project Title.
Maintenance of Loma Prieta Fire and Patrol Road
Project Location -Specific:
Fire and patrol road in southeasterly section of Sierra Azul Open Space Preserve starting at the intersection of Loma Prieta Road
and Mount Chuai Road&continuing approx. 1.7 miles in a northerly direction to gate,excluding one private property inholding.
Project Location—City: (none) Project Location—County: Santa Clara County
1 tY 1 Y
Description of Project:
Maintenance of fire and patrol road by blading road surface and cutting vegetation within existing 12-foot width. Work will occur during dry
periods,water bars will be installed to prevent erosion,and equipment will not be operated nor will equipment or materials be stored except on
the existing roadbed.
Name of Public Agency Approving Project.
Midpeninsula Regional Open Space District
Name of Person or Agency Carrying Out Project.
Midpeninsula Regional Open Space District
Exempt Status: (check one)
❑Ministerial(Sec.21080(b)(1); 15268);
❑Declared Emergency(Sec.21080(b)(3); 15269(a));
❑Emergency Project(Sec.21080(b)(4); 15269(b)(c));
®Categorical Exemption. State type and section number: Section 15101,Class 1(c)Existing Facilities
❑ StatutorY Exemptions. Sta
te code number:
Reasons whyproject is exempt:
t:P
Work will consist of maintenance of park roads and trails with no expansion of use,and no removal of scenic stands of trees,
rock outcroppings or historical buildings. Road was recently surveyed to confirm that no unsual circumstances(hazardous
materials,rare species)exist within proposed work area. See attached memo for more details on project conditions and surveys.
Lead Agency
Contact Person: Ms. Cathy Woodbury,ASLA,AICP AreaCode/Telephone/Extension: (650)691-1200
If filed by applicant:
1.Attach certified document of exemption finding.
2.Has a Notice of Exemption been filed by the public agency approving the project? ❑Yes ❑No
Signature: b Date: JF" TJ Q Title: Planning Manager
®Signed Lead Agency ate received for filing at OPR:
® Signed by Applicant Revised May 1999
Governor's Office of Planning and Research 27
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MIDPEAUNSULA REGIOMAL OPEN SPACE DISTRICT
�
To: JohnK8ac6el �
From: Cindy Roessler
� Date: April 2S2OO5
� Subject LomaPhedaFireRoad—Envin»nrnenbaRevievv �
�
� This documents summarizes my surveys and evaluation of existing environmental conditions at the Loma Prieta
� fire road in Sierra Azu|Open Space Preserve.
The project|ocaUonis a fire and patrol road in the southeastedy section of Sierra Azul Open Space Preserve
� starting ed the intersection of Loma Pheta Road(also known as Loma Ridge Road ed this|mcohon\and ��nunt �
� '
continuing approximately 1.7 miles in a northerly direction to gate SA16,excluding a private
�
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property inho|ding.
The proposed project is maintenance of the existing fire and patrol road byblad' the road surface and �
� brushing vegetationwithin the existing 12'hont wide road surface. This work iotobe completed bv the California
� Department ofForestry and Fire Protection under permission from the&Yidpeninau|a Regional Open Spaoe
District. Work will be conducted during the dry season,water bars will be installed where necessary on steep
gnydes. andnoequipmentormateha|eviUbeoperaiedoretoredoutaideoftheexisUngnzadaurfama. Bnuahwi|| �
be removed with a brush rake attached to a dozer, piled and burned in compliance with Air Quality Management
District standards. The purpose of the project katonnaintginaoceasa|onQthisnoodforpabn)pu , seaondto
respond bz fires in the local area.
� |surveyed this site with other District staff on 3/16/06.4/12/05. and4/2O/O5. The primary vegetation types along
the fire road are chaparral communities with manzanita, ceanothus,canyon, interior and leather oaks. The road �
� surface is steep, generally bare of vegetation, rutted in some locations, and occasionally vegetated with annual
� grasses and low herbaceous plants. A list of all plant species identified along and on the road is available in the
� project file.
�
� Several unusual conifers were noted along the fire road or generalvkjn during the initial survey. Upon further
� investigation,we determined that prior landowners planted these oonifera` None of these conifers are the
�
endangered Santa Cruz cypress( .which ks known bo grow in sandy hills in Santa Cruz
� County. Leaf and cone samples from several cypress trees growing a)ong Loma PhetaRoedvene shared with
botanists at the University of California Santa Cruz Arboretum, and they confirmed that the cones were most
� similar to the Monterey cypress(Cupressus macrocatpa), a common landscape plant Further field
� investigations revealed that the cypresses were planted adjacent to the driveway entrance of a former building
� pad,endaabraight|ineofdeadoypresohunkawosdiscovenedbeneathMhenadvebmah.fudherindicahngthat
these were planted specimens.
� Apne|iminorymoappreparedhxtbeSiemaAzu|K8asbarP|anindioobesthsdhabitadfortbef»dero||yendangonyd
� Smith's blue butterfly(Euphiloteoenopb*so/nithi)might occur along Highland VVay. K8LBacheRomd/Lonna
Prieta Avenue and Loma Prieta Road in the vicinity and to the south of the Loma PHeta fire road. Eric
� Remington reported finding Smith's blue butterfly on the Loma Prieta Ranch south of the survey area
� (Remington 2OODin Biotic Resource Group eto|2OO1)z. A colony of Smith's blue butterfly has been reported
�
, Giant sequoia Sequo/adend/on gigan0eun, incense cedar[a/oced/usdecunens
z Biotic Resources Group, et al, 2001. Administrative Draft Report, Sierra Azu| {)pen Spare Preserve,
Resourco |nvenotry.
���N�������. Smith1����� 1��. Therefore,we checked the fire road for the two
host o�n�ofQmi� blue �o� �buckwheat �mndodffbmdw��t(E
' Ne�hermfthese ntsvvoofound duh �ngtb���|dsun/eys. Naked- en�mnedbuukvxhomtUE
' udund wasfound frequently growing alongside and on the fire road|n rocky areas. VVicherehogonumn(E
vimeneum)o|anta werefound growing on scree in one location along the fire road. Although flowering
structures were not available at this time of year to assist in plant identification,Toni Corelli, a local botanist with
the California Native Plant Society,viewed pressed samples of buckwheats collected along the fire road and
confirmed these identifications. Furthermore,these buckwheats were confirmed tocnot be the coast buckwheat �
because they did not have white-tomentose stems and their leaves were either to large mr too small. They were �
not the seacliff buckwheat because they were not a shrub or subshrub,and the leaves were the wrong shape �
and size.
I recommend the Planning Department review sources regarding the potential presence of Smith's blue butterfly �
in the Loma Prieta area, seek more specific locations from previous surveys and determine if the mapping
Smith's blue butterfly habitat for the Sierra Azu|master plan needs bzbarevised. �
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s Arnold, Richard/.. 1S83. Conservation and K8an0enmentcfthe Endangered Smith's Blue Butterfly, �
� encpbeaam0hi, (Leoidoptema Lvcaanidae). Journal of Research onthe Lepidoptera, 22(2): 135-153.
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Regional Open Sive
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION
May 2, 2005
Tom Steinbach, Executive Director, Greenbelt Alliance
John Woodbury, Director, Bay Area Open Space Council
631 Howard Street, Suite 510
San Francisco CA 94105
Dear Tom and John:
On behalf of District staff, the Board of Directors and myself, I would like to thank you for your
joint presentation at the April 27, 2005 Regular Board meeting. It was very well received and I
better understanding o f what is ha pp Ba
us a be y
appreciated your encouragement in providing g pp g
of preserving open space and the need to acquire
how we share the same ambition9
Area wide andp g p P
additional land for future generations.
I look forward to future discussions on open space preservation efforts and the mutual assistance
in reaching in the three million acre goal.
incerely,
L. Craig Britton
General Manager
cc: MROSD Board of Directors
i
33o Distel Circle 650-6gi-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-6gi-0485 fax www.openspace.org Deane Little,Nonette Honko,Larry Hossett,Kenneth C.Nitz L.Craig Britton
I
Regional Open S ce
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
May 5, 2005
Santa Clara County Historical Heritage Commission
County of Santa Clara
70 West Hedding Street, East Wing - 7th Floor
San Jose, CA 95110
Re: Picchetti Ranch Winery Building Historical Project - Grant Extension Request
Honorable Commissioners:
On May 21, 2004, the Midpeninsula Regional Open Space District received a grant from the
Commission for the restoration of the Picchetti Winery Building near Cupertino, California. The
Historical Project Agreement between the District and the Commission specified a grant deadline
of June 24, 2005 for project completion. With less than two months remaining before this grant
expires, the District is requesting that the Commission consider granting a one-year extension in
order to complete this project.
District staff has been working with architectural consultant Page & Turnbull of San Francisco
for the past fifteen months to develop construction documents for the seismic retrofit of the un-
reinforced masonry winery building, constructed in 1896. On September 8, 2004, the District's
Board of Directors authorized staff to solicit bids for construction of this project. On January 24,
2005 the District submitted construction plans to Santa Clara County Building Department for
i documents were then prepared and released with the plans to
review and comment. Bid doc p p
interested contractors. On April 25, 2005 the District received four bids for the construction of
this project. District staff has recently finished reviewing the bid proposals as well as the
qualifications of the respective contractors. At the Board's regular meeting on May 11, 2005
District staff will recommend that the construction contract for the project be awarded to the
lowest responsive and responsible bidder. Upon award of the construction contract and receipt of
the building permit from Santa Clara County, construction will commence and is anticipated to
last approximately twelve weeks. The projected date of completion is mid-September 2005.
Although the original scope of the project was to seismically retrofit the Picchetti Winery
building and make minor access improvements to comply with Americans with Disabilities Act
(ADA)regulations, District staff was informed by the County Building Department during the
design development phase that the building did not meet County fire safety standards for one-
hour separation associated with public assembly areas. The District then had to work with its
consulting architect to expand the scope of the project to include structural upgrades to the sub-
floor that would not only address fire safety requirements but also maintain the historical
character and integrity of the building. This unanticipated expansion in the scope of work
330 Distel Circle • Los Altos CA 94022-1404 • Phone:650-691-1200
REST
Fax: 650-691-0485 • E-mail: mrosd@openspace.org Web site:www.openspace.org03� 0;0EE
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz • General Manager:L.Craig Britton
required multiple meetings and discussions with County Building inspectors as well as
subsequent plan submittals for review and approval.
The Midpeninsula Regional Open Space District often relies on grant funding to complete many
n projects n
of its capital improvement projects. Without this crucial funding, many p �ects would either not
n funding is obtained. As one of the oldest operating
d until sufficient u g
feted or be postponed p
be completed g
p P p
' resource that is
' Ranch is an extremely valuable historic
Picchetti
wineries in the County, y
r round. The Di
strict hereby assures the Commission that if a one-
year the public year o
accessible p y Y
year extension is granted, the Picchetti Ranch Winery Building will be successfully rehabilitated
and will continue to provide service, education and enjoyment to the public.
Thank you for your consideration of this request.
Si cerely,
L. Craig Britton
General Manager
LCB/mdv
cc: MROSD Board of Directors
Regional Open S. ice
.41
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: L. Craig Britton, General Manager
DATE: May 11, 2005
RE: FYI's
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wk� �FflEE
Craig Britton
From: General Information
Sent: Monday, May 09, 2005 3:12 PM
To: Craig Britton; John Maciel; Cathy Woodbury; Matt Freeman; David Sanguinetti
Subject: Fw: great work
----- Original Message -----
From: "Tom Cochrane" <trailtraveller@webtv.net>
To: <info@openspace.org>
Sent: Monday, May 09, 2005 1:21 PM
Subject: great work
> Please forward this message to the Crews, Planners, ect. who are
> responsible for all the erosion control work at El corte de madera osp.
> I was there hiking this last weekend, on many of the trails, and saw how
> great the water runoffs gray rock native
ive grass seed
ing were working.
. I
> saw this on many of the main trails/roads. This was even despite the
> very wet season.
> Also, please copy the district board members. They should know too.
> Thank you, Tom Cochrane
> I
>
>
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qlIty. if Palo Alto
Department of Community Services
IA* xL)
May 4, 2005 MAY 0 9 2005
J
Craig Britton, General Manager
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
Open Space Division Dear Craig:
Foothills Park I regret I won't be able to attend the District's milestone celebration on June 4th.
Enid Pearson—Arastradero I'll be in Texas helping to celebrate the 60th wedding anniversary of Glen's
Preserve
parents.
Baylands Nature
Preserve Congratulations on the incredible accomplishment of 50,000 acres of open space
Esther Clark Park permanently preserved and protected for all to enjoy and appreciate. The District
has achieved an incredible amount in a relatively short period of time. The
momentum for acquiring and protecting more and more precious open space
seems to really be accelerating under the leadership of the District.
The residents of San Mateo, Santa Cruz and Santa Clara Counties are indeed
fortunate to have such tremendous resources available,right in their back yards,
for hiking, relaxing, nature study and simply for protection from over-
development. The hundreds of miles of trails that provide easy public access to
this incredible assortment of plant communities is one of our community's
greatest assets.
A personal note of thanks to you, Craig, for your outstanding leadership and
dedication to the preservation of open space on the Peninsula. Your thoughtful
planning and careful guidance over the years has really brought to fruition what
some might have thought to be an impossible dream thirty-three years ago.
Congratulations and very best wishes!
Y,
Greg Betts
Open Space Division Manager
1305 Middlefield Road
Palo Alto,CA 94301-3349
650.463.4906
Environmental
w/ Forum p
Liz Kniss
= Chair, Santa Clara County
Board of Supervisors
Protecting Open Space,
Promoting Infill Development
Wednesday, June 1, 2005, 9:00 a.m. -11:30 a.m.
Mountain View City Hall, Council Chambers
500 Castro Street, Mountain View 94041
Join Supervisor Liz Kniss at an Environmental Forum to discuss the connection between protecting open
space and promoting infill development. Panel members will discuss the process local jurisdictions and
developers experience when implementing infill development, and share ideas on how to achieve both
open space protection and increased development of housing on infill sites.
Who should attend: Elected Officials, Policy Makers, Planning Professionals, Housing Developers,
Housing Advocates, Open Space Advocates and Chambers of Commerce.
Moderator:
Naphtali Knox, Planning Consultant, American Planning Association's 2005 Distinguished Leadership
Award to a Professional Planner
Panel:
Christy Riviere, Regional Planner, Association of Bay Area Governments
Elaine Costello, Community Development Director, City of Mountain View
John Baer, Senior Vice President for Development, Matteson Realty
Vicki Moore, Board Member, Greenbelt Alliance
Agenda:
9:00-9:30- Coffee and sign in
9:35-10:30- Opening remarks and presentations
10:30-11:30- Questions and open discussion with panel
Please R.S.V.P.by Friday,May 271 to Aaron Starr at 408-299-5057 or aaron.starr@bos.sccgov.org
Supervisor Liz Kniss
VIVI/
Chair, Fifth District Supervisor
Santa Clara County
70 West Hedding Street pi
San Jose, CA 95110
Craig Britton,Executive Director
Midpeninsula Regional Open Space
District
330 Distel Circle
Los Altos,CA 94022
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South Bav Salt I 'mid
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April, 2005
Welcome to the seventh issue of the quarterly electronic newsletter of the South Bay Salt Pond
Restoration Project(SBSP). The restoration process is being managed collaboratively by the
California State Coastal Conservancy, the U.S. Fish and Wildlife Service, and the California
Department of Fish and Game. The purpose of this newsletter is to provide you with a brief
update on our effort to restore more than 15,000 acres of former commercial salt ponds in the
South Bay which were purchased by state and federal agencies in March of 2003. For more
detailed information about the restoration project please visit our web site at
www.southbayrestoration.org. If you would like to unsubscribe from this quarterly update please
contact tcorriganascc.ca.gov.
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1. Technical Committees and Consultants Hard at Work—Next Stakeholder Forum
Meeting Scheduled for May 251h in Hayward
As California emerges from an intense season of winter rains, the South Bay Salt Pond Project is
emerging from a period of deep study and behind-the-scenes activity on the part of consultants
and technical committees. Over the past four months project scientists, local experts and some
members of the Stakeholder Forum have been studying key issues related to the project
including:
• The sediment dynamics of the Bay
• The specific habitat needs of different bird species
• The constraints and opportunities associated with restoring Pond A8 near Alviso
• The constraints and opportunities associated with restoring Ponds A19, A20, and A21,
also known as the Island ponds.
The results of these conversations will be summarized and distributed to Stakeholder Forum
members before their next meeting in May(see below) and posted on the project web site at
www.southbayrestoration.org./Events.html. The next Stakeholder Forum meeting will take place
from 10:00 am to 3:00 pm at Centennial Hall in Hayward. For details and directions please visit j
the project web site at www.southbayrestoration.org .
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2. Calendar for Stakeholder Forum
•�--- w Below is a revised calendar of the Stakeholder Forum meetings for 2005. The
= Stakeholder Forum and its associated Work Groups represent a variety of
r interests from environmentalists to local businesses to local community
L activists and recreation advocates. All meetings are open to the public. For a
_ r more detailed summary of Stakeholder Forum activities, notes from previous
meetings and directions and agendas for upcoming meetings please visit the
Events and Meetings section of the project web site at
www.southbayrestorati on.ore.
2005 Calendar for Stakeholder Forum
May 25 Review Landscape Assessment and Review of New Data
Hayward
June 7 Perform Weighting and Ranking of Alternatives
San Jose
September Seek Consensus on Final Project Alternatives and
Phase I Actions
December Review Preliminary Monitoring and Adaptive Management Plan
3. Fish and Aquatic Habitats Workshop Scheduled for May 20
In January a group of about twenty biologists interested in
' fish populations in the South Bay met to discuss the effects
of the salt ponds restoration project on local fish
populations. The meeting, which was organized by
Aquamarine Research, a local nonprofit, and hosted by
Save the Bay, was a first step toward developing goals for
fish populations as part of the planning phase of the
restoration. The attendees discussed recommendations, research needs, and general concerns.
The resulting recommendations were focused on creating new fish habitat, especially for species
in decline, and developing techniques to monitor fish populations over time. Participants
expressed concern about the potential for an increase in populations of non-native species as well
as harmful exposure to increased contaminants and high salinities. The group also discussed the
need for more information about fish populations and habitat in the South Bay, including the link
between South Bay tidal marshes and salmonids. As a follow up to this meeting,a Fish and
Aquatic Habitats Workshop will be held on May 20. For more information please contact Kate
Schafer at(650) 940-1406.
I
�I
I
4. Project Celebrates Opening of tide gates on Ponds A9 through A17,
Prepares for Levee Breach at Eden Landing
On March 3151, the US Fish and Wildlife
Service hosted a crowd of about seventy-five
: ' * people to witness the launch of the next phase
f of the Initial Stewardship Plan for the project
site. Under bright sunshine, CA Secretary of
Resources Mike Chrisman, US Fish and
Wildlife Service California/Nevada
Operations Manager Steve Thompson and
William and Flora Hewlett Foundation
President Paul Brest opened the tide gates on a
levee near Artesian Slough and Coyote Creek.
Opening the gates marked the first step toward
linking water from ponds A9 through A17 to the Bay, an important part of the project's Initial
Stewardship Plan.
The goal of the Initial Stewardship Plan is to gradually reverse the salt making process at
the project site, in preparation for the launch of the first phase of restoration in 2008. The
significant difference between Phase 2 of the Initial Stewardship Plan and Phase 1 (which started
operating last July) is that Phase 2 will help create some higher salinity ponds for species like
eared grebes and red-necked and Wilson's phalaropes which feed on brine shrimp and brine
flies. The Initial Stewardship Plan calls for this higher salinity water to be discharged into batch
ponds and mixed with lower salinity water so that it can meet the standard set by the Regional
Water Quality Control Board before being discharged into the Bay.
On April 27"', the CA Department of Fish and Game will complete the first of three levee
breaches required to introduce tidal action to 835 acres of the Eden Landing restoration site.The
first breach will connect the south end of the North Creek channel to Old Alameda Creek,
allowing water to flow from this channel through Old Alameda Creek and finally to the Bay.
This will restore approximately one mile of historic slough, which will ultimately provide tidal
action to the south half of the original 835-acre Eden landing restoration site.
More information about the status of Initial Stewardship Plan activities can be found by
reading the Initial Stewardship Status Report at and the annual self monitoring reports prepared
by the USFWS and DFG on the project web site at
htip://www.southb4yrestoration.org/Documents.html.
5.Visit the New Interactive Map on the Project Web Site
In May, the project web site will offer a new feature for anyone interested in taking a closer look
at some of the natural and manmade features of the project site. The site's new interactive map
lets you use your web browser to explore the South Bay Salt Pond Restoration Project and
surrounding lands. While viewing the map,you can choose from a number of themes including
recreation, flood risk, habitats, historical landscapes and political jurisdictions. The interactive
nature of the map enables viewers to zoom out for a regional overview, or zoom in to inspect a
particular pond, slough, or other feature. Detailed aerial photography is available as an optional
backdrop. Users can access the map directly from the project web site home page starting on
May 15. Web site visitors who would like to be notified when new information(including the
interactive map) is posted to the web site please go to
http:/Imail.southbayrestoration.or !mailman/listinfo/webnews and add your email to our
electronic updates list.
6. Come to the Refuge for a docent-led tour and presentation about the restoration project
For those who would like a closer look at the restoration site, Wildlife Stewards continues to
offer docent-led tours and slide presentations about the project. Participants can view a thriving
tidal marsh and visit a portion of the South Bay Salt Pond Restoration site during a walking tour
in Menlo Park. Wildlife Stewards also offers weekend slide presentations at the Refuge which
review the history of the Bay and how the restoration project will transform the South Bay over
the coming decades. Tours and presentations are free to the public and suitable for ages 12 years
and older. Please call the Refuge Visitor Center at 510-792-0222 to reserve a spot on the tour or
to RSVP for one of the presentations this month. The project also has staff and volunteers
available to give slide presentations to your community group about the project. To schedule a
presentation in the South Bay please contact Deborah Clark at 650-964-0110. For a presentation
in the North Bay please contact Caroline Warner at 415-883-3854.
Docent Led Tours and Presentations at the Refuge In May
What Date Time Location
Presentation May 7 1:00—2:00 prn Fremont Visitor Center
Presentation May 14 1:00-2:00 pm Fremont Visitor Center
Tour May 14 1:00-3:00 prn Menlo Park, Ba front Park
Presentation May 21 1:00—2:00 prn Fremont Visitor Center
Tour May 22 1:00-3:00 prn Menlo Park, Ba front Park
Presentation May 28 1:00-2:00 prn Fremont Visitor Center
Claims No 05-09
Meeting 05-11
Date May 11, 2005
Revised
Midpeninsula Regional Open Space District
Amount Name Description
2722 $59.44 Tran,Minh Reimbursement-Computer Supplies
2723 $412.79 United Rentals Highway Tech. 16- 6'U-Channel Posts
2724 $291.84 United Rentals Northwest,Inc. Equipment Rental
2725 $447.87 Valterria,Thomas Reimbursement-Uniform Expense
2726 $960.00 Western Window Tinting Replace Window Film-Daniels Nature Center
2727 R $162.73 ADT Security Services Burglar Alarm Service-Skyline Field Office
2728 R $126.23 BFI Garbage Service
2729 R $24.91 California Water Service Company Water Service
2730 R $38.57 Forestry Supplies,Inc. Field Supplies
2731 R $219.29 Foster Brothers Keys&Locks
2732 R $56.55 G&K Service Shop Towel Service
2733 R $170.00 Gempler's,Inc. Uniform Supplies
2734 R $215.80 Hasler Financial Services,LLC Postage Meter Lease
2735 R $350.73 John Shelton,Inc. Field Supplies-Culvert
2736 R $113.95 Lab Safety Supply Field Supplies-Hard Hats
2737 R $134.62 Los Altos Garbage Co. Refuse Services
2738 R $151.11 Noble Tractor,Inc. Tractor Supply Parts
2739 R $263.93 Petrotek Gas Pump Hoses
2740 R $336.22 Petty Cash Conference&Training Expense,Office&Field Supplies,
Mileage Reimbursement,Volunteer Supplies,
Out of Town&Local Bus.Meeting Expense
2741 R $16.23 Rancho Ace Hardware&Garden Shop Field Supply
2742 R $93.97 Royal Brass Inc. Pressure Washer Hose and Fittings
2743 R $166.68 Safety Kleen Solvent Tank Service
2744 R $214.78 SBC Telephone Service
2745 R $264.05 The Bicycle Outfitter Bicycle Tune-up Service-3 Bicycles
2746 R $173.17 Tran,Minh Reimbursement-Computer Supplies
2747 R $384.71 United Rentals Highway Tech. U-Channel Stakes for Retaining Walls
2748 R $22.88 Verizon Cell phone
2749 R $85.99 Xpedite System,Inc. Fax Broadcast System Services
Total $45,065.59
*1 Urgent Check Issued 4/28105
Page 2 of 2
Claims No 05-09
Meeting 05-11
Date May 11, 2005
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
2672 $1,050.00 Accountemps Accounting Temp.
2673 $620.27 Acme&Sons Sanitation Sanitation Services
2674 $652.87 Allied Auto Works Vehicle Service and Repair
2675 $1,039.20 Appleone Employment Services Office Temp
2676 $244.43 Artscapes-Young Framing Photo Framing
2677 $94.86 Barg Coffin Lewis&Trapp Legal Services-Guadalupe Watershed
2678 $232.78 Butler's Uniforms Name Tags&Uniform Patches
2679 $156.06 California Water Service Company Water Service
2680 $1,470.00 City of Los Altos Annual Sewer Service Charges
2681 $345.32 Costco Office Supplies
2682 $55.00 Del Rey Building Maintenance Light Replacement-Distel Circle Building
2683 $369.12 Deluxe Business Checks&Solutions Printing Services-Payroll Checks
2684 $381.60 Design,Community&Environment Master Planning Services-La Honda Creek Open Space
Preserve
2685 $314.83 Emergency Vehicle Solutions,Inc. Equipment Repairs
2686 $44.06 Fenton Communications Phone/Cellular Phone Charges
2687 $116.35 Foster Brothers Lock&Key Services
2688 $105.69 Galls Incorporated First Aid Supplies
2689 $2,463.19 Gardenland Power Equipment Field Supplies,Tools&Equipment
2690 $500.00 Gary Ifland&Associates,Inc. Surveyor Services-Mapping/Processing
2691 $997.88 Golden West Collision Center,Inc. Body Work For Patrol Truck
2692 $394.40 Goodco Press Inc. Field Timecards/Dog Packet Labels
2693 $346.30 Hanko,Nonette Reim.-Conference-Special Park District Forum
2694 $34.00 HBC Service Fee-Phone Repair
2695 $2,444.52 Home Depot,Inc. Field Supplies&Equipment
2696 $91.81 Hooper,Stan Reimbursement-Supervisor Training
2697 $2,966.01 Howard Rome Martin&Ridley LLP Legal Services
2698 $4,000.00 '1 Hulberg&Associates,Inc. Appraisal Fee- POST(Forde)
2699 $68.85 Lenington,Kirk Reimbursement-Mileage
2700 $1,877.60 LFR Levine Fricke Hassler Health Home Remediation
2701 $407.02 Los Altos Garbage Co. Refuse Services
2702 $126.08 MetroMobile Communications Cell Phone Equipment
2703 $1,370.94 Miller,Starr&Regalia Legal Services
2704 $205.00 National Association for Interpretation Annual Membership
2705 $169.00 Noble Tractor,Inc. Tractor Supplies
2706 $80.00 Northern Energy,Inc. Tank Rental
2707 $128.00 R.H.F.,Inc. Radio Repair
2708 $32.59 Rancho Ace Hardware&Garden Shop Field Supplies
2709 $19.00 Rancho Cobbler&Cleaners Uniform Repair
4 4 Richard Seaver Pi Control Services
2710 3 19 . 0
$ 9
2711 $14.07 Robert's Hardware Field Supplies
2712 $85.25 Roessler,Cindy Reimbursement-Mileage
2713 $2,826.13 Roy's Repair Service Vehicle Repairs&Service
2714 $680.96 San Jose Water Company Water Service
2715 $114.17 SBC Telephone Service
2716 $5,142.50 Shute,Mihaly&Weinberger LLP Legal Services
2717 $162.00 Skyline County Water District Water Service
2718 $106.08 Specialty Truck Parts,Inc. Vehicle Supply
2719 $432.30 Speedy Auto&Window Glass Repairs-Windshield/Back Window
2720 $225.81 The Workingman's Emporium Uniforms
2721 $108.25 Thomson West Legal Books/Supplements
Page 1 of 2
Claims No 05-09
Meeting 05-11
Date 5/11/2005
Open
Mid peninsula Regional O Space District
P 9 P P
# Amount Name Description
2672 $1,050.00 Accountemps Accounting Temp.
2673 $620.27 Acme&Sons Sanitation Sanitation Services
2674 $652.87 Allied Auto Works Vehicle Service and Repair
2675 $1,039.20 Appleone Employment Services Office Temp
2676 $244.43 Artscapes-Young Framing Photo Framing
2677 $94.86 Barg Coffin Lewis&Trapp Legal Services-Guadalupe Watershed
2678 $232.78 Butler's Uniforms Name Tags&Uniform Patches
2679 $156.06 California Water Service Company Water Service
2680 $1,470.00 City of Los Altos Annual Sewer Service Charges
2681 $345.32 Costco Office Supplies
2682 $55.00 Del Rey Building Maintenance Light Replacement-Distel Circle Building
2683 $369.12 Deluxe Business Checks&Solutions Printing Services-Payroll Checks
2684 $381.60 Design,Community&Environment Master Planning Services-La Honda Creek Open Space
Preserve
2685 $314.83 Emergency Vehicle Solutions,Inc. Equipment Repairs
2686 $44.06 Fenton Communications Phone/Cellular Phone Charges
2687 $116.35 Foster Brothers Lock&Key Services
2688 $105.69 Galls Incorporated First Aid Supplies
2689 $2,463.19 Gardenland Power Equipment Field Supplies,Tools&Equipment
2690 $500.00 Gary Ifland&Associates,Inc. Surveyor Services-Mapping/Processing
2691 $997.88 Golden West Collision Center,Inc. Body Work For Patrol Truck
2692 $394.40 Goodco Press Inc. Field Timecards/Dog Packet Labels
2693 $346.30 Hanko,Nonette Reim.-Conference-Special Park District Forum
2694 $34.00 HBC Service Fee-Phone Repair
2695 $2,444.52 Home Depot,Inc. Field Supplies&Equipment
2696 $91.81 Hooper,Stan Reimbursement-Supervisor Training
2697 $2,966.01 Howard Rome Martin&Ridley LLP Legal Services
2698 $4,000.00 •1 Hulberg&Associates,Inc. Appraisal Fee- POST(Forde)
2699 $68.85 Lenington,Kirk Reimbursement-Mileage
2700 $1,877.60 LFR Levine Fricke Hassler Health Home Remediation
2701 $407.02 Los Altos Garbage Co. Refuse Services
2702 $126.08 MetroMobile Communications Cell Phone Equipment
2703 $1,370.94 Miller,Starr&Regalia Legal Services
2704 $205.00 National Association for Interpretation Annual Membership
2705 $169.00 Noble Tractor,Inc. Tractor Supplies
2706 $80.00 Northern Energy,Inc. Tank Rental
2707 $128.00 R.H.F.,Inc. Radio Repair
2708 $32.59 Rancho Ace Hardware&Garden Shop Field Supplies
2709 $19.00 Rancho Cobbler&Cleaners Uniform Repair
2710 $3,194.40 Richard Seever Pig Control Services
2711 $14.07 Robert's Hardware Field Supplies
2712 $85.25 Roessler,Cindy Reimbursement-Mileage
2713 $2,826.13 Roy's Repair Service Vehicle Repairs&Service
2714 $680.96 San Jose Water Company Water Service
2715 $114.17 SBC Telephone Service
2716 $5,142.50 Shute,Mihaly&Weinberger LLP Legal Services
2717 $162.00 Skyline County Water District Water Service
2718 $106.08 Specialty Truck Parts,Inc. Vehicle Supply
2719 $432.30 Speedy Auto&Window Glass Repairs-Windshield/Back Window
2720 $225.81 The Workingman's Emporium Uniforms
2721 $108.25 Thomson West Legal Books/Supplements
Page 1 of 2
Claims No 05-09
Meeting 05-11
Date 5/11/2005
Midpeninsula Regional Open Space District
# Amount Name Description
2722 $59.44 Tran,Minh Reimbursement-Computer Supplies
2723 $412.79 United Rentals Highway Tech. 16- 6'U-Channel Posts
2724 $291.84 United Rentals Northwest,Inc. Equipment Rental
2725 $447.87 Valterria,Thomas Reimbursement-Uniform Expense
2726 $960.00 Western Window Tinting Replace Window Film-Daniels Nature Center
Total $41,278.49
`1 Urgent Check Issued 4/28105
Page 2 of 2