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Home My Public Portal About20120816 budget work session1 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) AUGUST 16, 2012 CALL TO ORDER The Council Budget Committee Work Session meeting of August 16, 2012, was convened at 5:35 p.m. by Councilman Shawn Schulte, Finance Committee Chairman. ATTENDANCE The following Council Members were present when the meeting convened: Present: Bray, Henry Luebbert, Mihalevich, Prather, Schulte, Scrivner, and Weber Absent: *Carroll (arrived at 5:41 p.m.) and Pope A quorum was present. DISCUSSION OF AGENDA ITEMS Chairman Schulte announced that the next meeting will be Tuesday, August 28, and the Council will allow each of the City's ten Department Directors ten minutes each to explain, and answer questions regarding, their Department's budgetary needs and priorities. Expenditure Changes (Mayor's Budget) City Administrator's Salary City Administrator Nathan Nickolaus explained the breakdown of the salary and benefits. *Councilwoman Carrie Carroll arrived at this point in the meeting, 5:41 p.m. At the conclusion of the discussion, a motion was made by Councilman Rick Mihalevich, seconded by Councilman Rick Prather, to fund the item as proposed, $149,132. 2 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) AUGUST 16, 2012 Motion was approved unanimously by the following roll -call vote: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Prather, Schulte, Scrivner, and Weber Nay: None Health Insurance Premium Increase 5% Following brief discussion, a motion was made by Councilman Ralph Bray, seconded by Councilman Rick Prather, to approve the amount proposed, $164,939. The Council indicated that if information was received later indicating the premium rates would be different, they may revisit the issue at that time. Motion was approved unanimously by the following roll -call vote: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Prather, Schulte, Scrivner, and Weber Nay: None Retirement Increase 1% A motion was made by Councilman Bob Weber, seconded by Councilman Rick Prather, to approve funding the proposed 1% increase, $47,707. Motion was approved unanimously by the following roll -call vote: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Prather, Schulte, Scrivner, and Weber Nay: None Capital Vehicles — Vehicle Plan Reduction Following a lengthy discussion, a motion was made by Councilman Bob Weber, seconded by Councilman Bill Luebbert, to leave the proposed reduction amount at $200,000. Motion was approved by the following roll -call vote: Aye: Bray, Henry, Luebbert, Mihalevich, Prather, Schulte, Scrivner, and Weber Nay: Carroll 3 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) AUGUST 16, 2012 Airport Subsidy Following discussion, the Council decided not to vote on this item until they receive further information regarding the budget years being funded by grants. Salute to America Following discussion regarding where the additional funding would come from, a motion was made by Councilman Bob Scrivner, seconded by Councilman Rick Prather, to approve funding the event at $5,000 (for a total of $10,000 funding to Salute to America), and reducing the Non - Departmental Miscellaneous fund by the same amount of $5,000, from $30,000 to $25,000. Motion was approved unanimously by the following roll -call vote: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Prather, Schulte, Scrivner, and Weber Nay: None Public (Cultural) Arts Commission Following discussion, a motion was made by Councilwoman Carrie Carroll, seconded by Councilman Bob Weber, to approve the funding at the proposed reduction of $6,250 for now, and asked that the Public (Cultural) Arts Commission can provide the Council with its own budget information showing what they have spent this year. Motion was approved unanimously by the following roll -call vote: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Prather, Schulte, Scrivner, and Weber Nay: None Contractual Services City Administrator Nathan Nickolaus explained that this includes the compost site contract (for $12,000) and the auditing contract (for $1,000). A motion was made by Councilman Bob Weber, seconded by Councilman Bob Scrivner, to fund it at the proposed amount, $13,000. 4 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) AUGUST 16, 2012 Motion was approved unanimously by the following roll -call vote: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Prather, Schulte, Scrivner, and Weber Nay: None Finance Department — Professional Services Agreement A motion was made by Councilwoman Carrie Carroll, seconded by Councilman Larry Henry, to approve funding the proposed amount, $20,000. Motion was approved unanimously by the following roll -call vote: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Prather, Schulte, Scrivner, and Weber Nay: None General Discussion — Actions A motion was made by Councilwoman Carrie Carroll to remove the "One -Time Infrastructure Projects" column from the budget. The motion died for lack of a second. PUBLIC COMMENT PERIOD Councilman Schulte asked if anyone present in the gallery wished to make comments at this time. No one came forward. ADJOURNMENT Motion was made by Bob Weber for adjournment, seconded by Councilman Larry Henry, and approved unanimously at 7:03 p.m.