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MINUTES OF THE COUNCIL WORK SESSION
(BUDGET COMMITTEE)
AUGUST 28, 2012
CALL TO ORDER
The Council Budget Committee Work Session meeting of August 28, 2012, was
convened at 5:33 p.m. by Councilman Shawn Schulte, Finance Committee
Chairman.
ATTENDANCE
The following Council Members were present when the meeting convened:
Present: Bray, Henry Luebbert, Mihalevich, Prather, Schulte, and
Weber
Absent: *Carroll (arrived at 5:34 p.m.), Pope, and Scrivner
A quorum was present.
DISCUSSION OF AGENDA ITEMS
City Administrator Nathan Nickolaus explained how the Department Directors
came up with the 2.5% reductions in their respective budgets based on his and
Mayor Struemph's discussions on various line items during their budget process.
At the conclusion of Mr. Nickolaus's presentation, the following Department
Directors made a presentation of the reductions they proposed from their
budgets and answered questions asked by the Council.
1. Law Department / Municipal Court — City Counselor Drew Hilpert
2. Human Resources Department — Gail Strope, Director
3. Finance Department — Steve Schlueter, Director
4. Non - Departmental — Nathan Nickolaus, City Administrator
5. Public Works — Roger Schwartze, Director
6. Planning and Protective Services — Janice McMillan, Director
7. Fire Department — Chief Robert Rennick
8. Police Department — Chief Roger Schroeder
9. I.T.S. Department — Bill Betts, Director
MINUTES OF THE COUNCIL WORK SESSION
(BUDGET COMMITTEE)
AUGUST 28, 2012
The reductions proposed by each department were as follow:
10- 160 - 525010
2
Law /Municipal Court
Care of Prisoners 22,269.50
Total 22,269.50
HR
10- 170 - 520030 Dues and Publications 345.00
10 -170- 520050 Meetings and Conferences 258.00
10- 170 - 520060 Wellness Program 1,081.00
10- 170 - 520070 Training and Education 548.00
10- 170 - 521060 Drug & Alcohol Screening 2,584.00
10- 170 - 522020 Professional Services 3,014.00
Total 7,830.00
Finance
10- 180 - 501090 Overtime 12,000.00
10- 180 - 520020 Auditing Travel Expenses 10,000.00
10- 180 - 513010 Office Supplies 4,587.00
Total 26,587.00
Non - Departmental
10- 185 - 550080 Neighborhood Improvement Program 25,000.00
10- 185 - 550020 Neighborhood Reinvestment(tax rebates) 25,000.00
10- 185 - 550035 Old Town Redevelopment Committee 10,000.00
10- 185 - 550030 Old Town Projects(Down Payment Assistance) 25,000.00
Total 85,000.00
* *Public Works
10- 542 - 514020 Snow Removal 25,000.00
10- 542 - 515020 Street Repairs 25,000.00
10- 540 - 501020 Decrease salary for Public Works Administration 22,440.00
Total 72,440.00
PPS
10- 532 - 515030 Insect Control Chemicals 6,500.00
10- 532 - 501060 Seasonal Salaries /Insect Control 5,123.00
10- 520 - 522020 Professional Services 24,400.00
10- 521 - 520030 MMRPC Dues 13,000.00
Total 49,023.00
JCFD
GL Account
10- 400 - 523010 Rent 3,000.00
10- 400 - 529040 Hydrants 15,000.00
10- 400 - 541030 Vehicle Wash 1,610.00
10- 400 - 524010
10- 400 - 531010
10- 400 - 546010
10- 400 - 572020
10- 400 - 540010
General Fund
10- 300 - 501090
10- 300 - 520070
10- 300 - 516050
10- 300 - 544020
10- 300 - 525050
10- 300 - 516020
10- 300 - 544010
911 Police
10- 390 - 501090
10- 390 - 546020
10- 390 - 534010
10- 310 - 501090
10- 320 - 501090
10- 330 - 501090
10- 190 - 534010
MINUTES OF THE COUNCIL WORK SESSION
(BUDGET COMMITTEE)
AUGUST 28, 2012
Trash Collection
Utilities (Electricity)
Clothing expense
Purchase of Equipment
Building & Grounds
Total
JCPD
Overtime
Training and Education
Police Youth Corp.
Civil Defense
Police Reserve
DARE Program
K -9 Operations
Overtime
Uniform Cleaning
Telephone
School Resource Officer Overtime
MUSTANG Overtime
Animal Control Overtime
Total
Information Technology
Utilities (Telephone)
Total
GRAND TOTALS
Percentages Cut by Department
FY 2012 Budget
JC Fire Department
JC Police Department
Law /Municipal Court
* *Public Works
Planning and Protective Services
Human Resources
Finance
Non - Departmental
Information Technology
6,628,480.00
9,961,782.00
637,970.00
5,619,339.00
2,022,860.00
313,210.00
1,063,470.00
1,648,650.00
1,024,822.00
* *Public Works does not include the cut by 418,708 to the transit subsidy.
* *Public Works does not include the cut by 42,000 to the Airport.
3
2,500.00
5,900.00
5,000.00
28,000.00
50,000.00
111,010.00
83,055.50
20,000.00
9,000.00
8,000.00
1,000.00
5,000.00
8,000.00
15,000.00
3,000.00
501.00
6,000.00
11,000.00
2,000.00
171,556.50
37,059.00
37,059.00
582,775.00
% Cut
1.67%
1.72%
3.49%
1.29%
2.42%
2.50%
2.50%
5.16%
3.62%
4
MINUTES OF THE COUNCIL WORK SESSION
(BUDGET COMMITTEE)
AUGUST 28, 2012
At the conclusion of the presentations, Chairman Schulte thanked each
Department for the information and stated the Budget Committee will consider
the information at the August 30 meeting.
NEXT MEETINGS
The Committee discussed changing the date of the September 5 meeting, and
agreed that they would prefer to have that changed to Thursday, September 6.
The City Clerk was asked to inform staff and the media of this change.
Chairman Schulte stated that Vice - Chairman Ralph Bray will be presiding at the
August 30 Budget Committee meeting in his absence.
ADJOURNMENT
A motion was made by Councilman Bob Weber for adjournment, seconded by
Councilman Ralph Bray, and approved unanimously at 7:40 p.m.