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HomeMy Public PortalAbout20120911 budget work session1 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) SEPTEMBER 11, 2012 CALL TO ORDER The Council Budget Committee Work Session meeting of September 11, 2012, was convened at 5:33 p.m. by Councilman Shawn Schulte, Finance Committee Chairman. ATTENDANCE The following Council Members were present when the meeting convened: Present: Bray, Henry, Luebbert, Mihalevich, Prather, Schulte, and Scrivner Absent: Carroll, Pope, and Weber A quorum was present. DISCUSSION OF AGENDA ITEMS The Committee discussed and took the following actions regarding budget line items: Parks and Recreation Enterprise Fund & Sales Tax: Parks and Recreation Department Director Bill Lockwood made a presentation and distributed handouts detailing that department's budget as well as revenue projections. Following his presentation, he introduced members of the Parks and Recreation Commission who were present at the meeting, and answered questions asked by the Budget Committee members. Municipal Court: Councilman Bob Scrivner explained information on a handout which was provided by City Prosecutor Brian Stumpe and stated he had taken a tour of the department to view the items mentioned in that handout. Following his presentation, Law Department / Municipal Court Department Director Drew Hilpert stated that Municipal Judge Cotton Walker was present to answer any 2 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) SEPTEMBER 11, 2012 questions the Committee might have. Following Judge Walker's presentation, he answered questions regarding proposed trial and court date changes as well as Court security issues. Additional Municipal Court Funding: Councilman Bob Scrivner made a motion to add $6,500 to the Police Department budget to fund officers for pre -trial and the show -cause docket beginning in January, 2013. The motion was seconded by Councilman Ralph Bray, and approved unanimously by the following roll -call vote: Aye: Bray, Henry, Luebbert, Mihalevich, Prather, Schulte, and Scrivner Nay: None Funding for Metal Detector Personnel for Court: Councilman Bob Scrivner made a motion to put $21,000 into the Court's Professional Services line item account to fund personnel needed to monitor a metal detector. The motion was seconded by Councilman Ralph Bray, and approved unanimously by the following roll -call vote: Aye: Bray, Henry, Luebbert, Mihalevich, Prather, Schulte, and Scrivner Nay: None Funding for Metal Detector Personnel for City Council Meetings: A motion was made by Councilman Bob Scrivner to add $7,200 to monitor a metal detector for City Council meetings. The motion was seconded by Councilman Ralph Bray. Following discussion, Councilmen Scrivner and Bray withdrew their motion and second, respectively. A motion was made by Councilman Bob Scrivner to add $3,600 to monitor a metal detector for City Council meetings, seconded by Councilman Ralph Bray, and approved by the following roll -call vote: Aye: Bray, Henry, Mihalevich, Prather, and Scrivner Nay: Luebbert and Schulte Neighborhood Reinvestment Incentives: City Administrator Nathan Nickolaus made a presentation explaining funding still needed for the various grants in the Neighborhood Reinvestment program. 3 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) SEPTEMBER 11, 2012 A motion was made by Councilman Ralph Bray to allocate funds in the amount of $16,000 and allow for transfers between the appropriate project accounts. The motion was seconded by Councilman Rick Prather. Following discussion, Councilman Bray moved to amend his motion to allocate funds in the amount of $26,000 rather than $16,000, seconded by Councilman Rick Mihalevich, and motion to amend was approved by voice vote. The original motion, as amended, was then approved unanimously by the following roll -call vote: Aye: Bray, Henry, Luebbert, Mihalevich, Prather, Schulte, and Scrivner Nay: None The following enterprise funds were presented by Public Works Director Roger Schwartze: Airport Enterprise Fund Parking Enterprise Fund Transit Enterprise Fund Wastewater Enterprise Fund Airport Salary Increases: At the conclusion of all four presentations, Councilman Bob Scrivner made a motion to add $5,554 to fund the Airport salary, taxes, and pension fund increase at the same rate as other employee salary increases. The motion was seconded by Councilman Bill Luebbert, and approved unanimously by the following roll -call vote: Aye: Bray, Henry, Luebbert, Mihalevich, Prather, Schulte, and Scrivner Nay: None Capital Projects — Infrastructure Funding: A motion was made by Councilman Bill Luebbert to place $209,051 in a fund for Capital Improvement - Infrastructure projects to be determined by the Public Works and Planning Committee, seconded by Councilman Ralph Bray. City Administrator Nathan Nickolaus suggested placing a smaller amount in the fund and restore some of the items 4 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) SEPTEMBER 11, 2012 previously reduced by the Committee. Following discussion, Councilmen Luebbert and Bray withdrew their motion and second, respectively. Decrease Funding to Non - Departmental Miscellaneous Account: Councilman Rick Prather made a motion to decrease the Non - Departmental Miscellaneous Account by $40,000 and place it back into the General Fund, seconded by Councilman Ralph Bray. Following discussion, Councilman Bray called the question, seconded by Councilman Mihalevich, and approved unanimously. The motion was then approved by the following roll -call vote: Aye: Bray, Luebbert, Mihalevich, Prather, and Schulte Nay: Henry and Scrivner Additional Funding for Fire Department: A motion was made by Councilman Rick Mihalevich to put $20,000 back into the Fire Department Buildings and Grounds Maintenance line item, and increase the Fire Department Training and Education account by $10,000. The motion was seconded by Councilman Rick Prather, and approved unanimously by the following roll -call vote: Aye: Bray, Henry, Luebbert, Mihalevich, Prather, Schulte, and Scrivner Nay: None Additional Funding for Regional Planning Commission Dues and Capital Projects — Infrastructure: A motion was made by Councilman Ralph Bray to put $12,000 into the Regional Planning Commission dues line item account, and place the surplus balance of $207,051 into a fund for Capital Improvements — Infrastructure to be determined by the Public Works and Planning Committee. The motion was seconded by Councilman Larry Henry, and approved unanimously by the following roll -call vote: Aye: Bray, Henry, Luebbert, Mihalevich, Prather, Schulte, and Scrivner Nay: None Refer balanced budget to the City Council 5 MINUTES OF THE COUNCIL WORK SESSION (BUDGET COMMITTEE) SEPTEMBER 11, 2012 Chairman Shawn Schulte stated that the Committee now has a balanced budget, and would entertain a motion to refer the budget to the City Council to approve the budget. A motion was made by Councilman Bill Luebbert, seconded by Councilman Larry Henry, to refer the budget to the City Council, and approved unanimously by the following roll -call vote: Aye: Bray, Henry, Luebbert, Mihalevich, Prather, Schulte, and Scrivner Nay: None NEXT MEETINGS Councilman Schulte announced that the September 13 meeting is canceled as the budget has been completed. ADJOURNMENT A motion was made by Councilman Ralph Bray for adjournment, seconded by Rick Prather, and approved unanimously at 8:15 p.m.