HomeMy Public PortalAbout2/19/2003City of Greencastle
City Hall
One North Locust Street
P.O. Box 607
Greencastle, Indiana 46135
Pamela S. Jones
Clerk- Treasurer
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
WEDNESDAY, FEBRUARY 19, 2003 4:00 P.M. CITY OF GREENCASTLE
The Greencastle Board of Works met in Regular Session Wednesday, February 19, 2003, 4:00
p.m. at City Hall. Mayor Michael called the meeting to Order at 4:05 p.m. On the Roll Call, the
following were found to be present: Sue Murray and George Murphey.
Motion to approve minutes from December 16, Executive Session; December 18, 2003,
Executive Session; December 18, Regular Session; January 15, Regular Session; January 24,
Executive Session and February 12, Executive Session was made by Sue Murray, seconded by
George Murphey. Vote was unanimous.
Sue Murray asked Engineer Morrow if he has heard anything from Pat Martin regarding land
acquisition for Indianapolis Road. Engineer Morrow stated that he has not heard anything. Sue
® Murray asked if the City is planning on doing anything regarding this project prior to receiving an
answer from Pat Martin. Mayor Michael and Engineer Morrow both stated that nothing will be
done until we hear from Pat Martin.
Sue Murray questioned Engineer Morrow about reimbursement from INDOT on the 240 project.
Engineer Morrow stated he sent a letter to INDOT, but has not yet received a reply.
Fire Chief Bill Newgent reported to the Board that the Fire Department has received a FEMA
Grant in the amount of $146,000.00 with a City match of 10% or $14,000.00. This grant is to
purchase SCBA gear. Bids have been taken and Midwest Fire and Safety was the low bidder with
a cost of $142,679.75. Sue Murray made the motion to approve and accept the bid from
Midwest Fire and Safety, seconded by George Murphey. Vote was unanimous.
Engineer Morrow submitted a Memo regarding Construction in ROW Permits. This will change
the current structure and formatting of Right -Of -Way permits. The four major changes include:
1. Change the location for obtaining and submitting applications from the Street
Department to the Engineer's Office at City Hall. This should provide a "one stop shopping"
feature for contractors that currently have to submit and receive approved applications at the
Street Department on College Street and pay fees at the Clerk's Office located in City Hall. All
payments would still be submitted to the Clerk's Office.
2. Change the administrative tracking and inspection responsibilities from the Street
Department to the Engineering Department. The Engineering Technician will alert all affected
departments of construction activity, and also provide inspection whereas other buried utilities
may be observed and recorded in the new GIS system.
• 3. Increase the fees from $50.00 per activity to $100.00. This increase in fees may be
used to join and maintain membership in Indiana's one call system "Holey Moley" that will benefit
all departments. There is current legislation that proposes that all municipal utilities would join
Holey Moley.
4. Require that all permit holders keep a copy of the permit at the job site. Similar to
MOT practice, this would enable any department to verify that a contractor has a permit and
eliminate the "I thought the owner obtained the permit" type excuses that are currently prevalent.
Motion to accept and recommend the Common Council adopt an Ordinance to modify the fees
was made by Sue Murray, seconded by George Murphey. Vote was unanimous.
Mayor Michael submitted an Agreement regarding the Old Industrial Park that will transfer the
property out of the Industrial requirements and move it to a Community Facility Program.
Motion to authorize Mayor Michael to sign the agreement was made by George Murphey,
seconded by Sue Murray. Vote was unanimous. City Attorney Robertson asked if there was a
specific project for the property. Mayor Michael stated there is not. George Murphey asked if
the City has committed to any project out there. Mayor Michael again replied that we have not.
George Murphey stated that before the City commits to anything there should be a Plan in place
for the property.
Police Chief Hendrich stated he has seven vehicles to dispose of and requested direction from the
• Board. Chief Hendrich stated the Town of Russellville has expressed interest in purchase one of
the vehicles. Sue Murray reminded Chief Hendrich that Engineer Morrow, Wastewater
Superintendent Neese, Street Commissioner Miles and Planner VonTress had all expressed
interest and were told to check budgets to see if they had the money available for insurance, gas
and repairs without additional appropriations. Wastewater Superintendent Neese stated he has
the money in his budget. George Murphey asked what the cost to internal City departments is for
a vehicle. Answer is $1.00 (One dollar). George Murphey made the motion to allow Wastewater
Superintendent to have first pick of the surplus vehicles for one dollar and the other six should be
sold by sealed bids for maximum dollar and all towns in Putnam County should be notified of
sealed bid process, seconded by Sue Murray. Vote was unanimous.
Street Commissioner Miles discussed probationary periods for Buddy Jones III, Scott Bond and
Jeff Young. Commissioner Miles stated that Mr. Young is the only employee, out of the three
new hires, that currently has his CDL license. Commissioner Miles stated that he has scheduled
testing for both Mr. Jones and Mr. Bond twice, but had to cancel due to weather. Commissioner
Miles asked that the Probationary Period for Mr. Jones and Mr. Bond be extended for thirty (30)
days in order for them to get their CDL license. Sue Murray stated that benefits are attached to
the completion of the ninety (90) day probationary period and she does not feel they should have
to forego benefits due to circumstances beyond their control. Sue Murray suggested granting the
completion of the probationary period, reset testing and update the Board at the March meeting.
Mayor Michael made the motion to accept all three employees as full -time employees with an
• update on Mr. Jones and Mr. Bond CDL license at the March meeting, seconded by Sue Murray.
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e w a s u n a n i m o u s .
M o t i o n t o a d j o u r n m a d e b y S u e M u r r a y , s e c o n d e d b y G e o r g e M u r p h e y . V o t e w a s u n a n i m o u s .
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