HomeMy Public PortalAboutAB 20-002 LOT Contract ApprovalMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 20-002
Meeting Date January 9, 2020
AGENDA ITEM INFORMATION
SUBJECT:
Request for Review and Approval of the Local
Option Tax Funding Contract and Completion
Report Templates
Department Approvals Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk Originator
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT: n/a Parks and Recreation
FUNDING
SOURCE:
n/a Airport
Library
TIMELINE: ASAP Information Systems
Grant Coordinator
SUMMARY STATEMENT:
With the approval of Ordinance 965 - 3% Occupancy Local Option Tax (LOT), it was identified that the
Council would review and approve the contract to be used for the entities awarded funds. During discussions
the Council wanted to understand the process staff used when distributing LOT funds and the process used
to ensure those funds were spent according to the contract. Staff has worked with the City Attorney to revise
the contract template used historically. The revised template requires the attachment of the original
application to the contract to ensure that all parties are clear of the project that was approved for funding.
Staff is requesting that Council approve the contract template and authorize the Mayor to sign all the
contracts for FY2020 for the approved funding. The checks for the approved funding will still come to the
Council for approval through the Warrant Register process. The other option would be that the contracts
would be placed on the Consent Agenda for individual approval as the funding becomes available. By
approving the contract template and giving authority to the Mayor to sign all contracts for the approved
LOT awards, the process of releasing the funds to the recipients will be expedited.
In FY19 the Council recognized a need to revise the contract and add the following language:
1.1.2 If the Recipient dissolves or ceases operations within five (5) years after receiving funds that are used to
purchase tangible personal property, then prior to or at dissolution or the cessation of operations, such tangible
personal property shall be tendered to the City. The City is not obligated to accept such property and may use
its discretion whether to receive the property or otherwise direct its distribution.
Attached are the contract and completion report templates and the list of approved funding.
RECOMMENDED ACTION:
Approve the Local Option Tax Funding Contract and Completion Report templates and authorize the
Mayor to sign all the contracts for FY2020 approved LOT projects.
RECORD OF COUNCIL ACTION
MEETING DATE ACTION