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HomeMy Public PortalAbout201302041 REGULAR COUNCIL MEETING, FEBRUARY 4, 2013 CALL TO ORDER The Regular Council Meeting of February 4, 2013, was convened at 6:00 P.M. by Mayor Eric Struemph. ROLL CALL The following Council Members were present for the roll call: Present: Bray, Carroll, Henry, Luebbert, Mihalevich, Pope, Prather, Schulte, Scrivner, and Weber Absent: None A quorum was declared present. MISCELLANEOUS AGENDA ITEMS There were no items brought up at this time. PUBLIC HEARINGS a. Amending Chapter 35 of the Code Pertaining to Permitted Uses in the M -2 Zoning District Planning and Protective Services Director Janice McMillan made a presentation regarding the proposed amendment and offered to answer any questions asked by the Council. Following the staff presentation, no one came forward to speak on the issue. Mayor Eric Struemph declared the evidentiary portion of the public hearing concluded and stated that the Council will now take up the associated pending bill 2012 -130. 2012 -130, sponsored by Councilman Mihalevich, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 35, THE ZONING CODE, RELATING TO OFFICE USES IN THE M -2 GENERAL INDUSTRIAL ZONING DISTRICT. 2 REGULAR COUNCIL MEETING, FEBRUARY 4, 2013 Bill 2012 -130 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 15075: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Pope, Prather, Schulte, Scrivner, and Weber Nay: None MINUTES AND REPORTS RECEIVED AND FILED Mayor Eric Struemph announced that the following minutes and reports have been received and are on file for review in the City Clerk's office: a. Environmental Quality Commission, November 15, 2012 b. CAMPO Board of Directors, November 21, 2012 c. Administration Committee, November 28, 2012 d. Public Works & Planning Committee, November 29, 2012 e. JCTV Steering Committee, December 6, 2012 f. Housing Authority Board of Directors, December 18, 2012 Mayor Struemph encouraged citizens interested in serving on any of the City's boards or commissions to fill out a Volunteer Profile form to be submitted for consideration when vacancies occur. COUNCIL COMMITTEE REPORTS Administration Committee — Councilwoman Carroll announced that the next meeting would be held Wednesday, February 27, at 8:00 A.M. Finance Committee - Councilman Shawn Schulte announced that next Finance Committee meeting is scheduled for Tuesday, February 26, at 7:30 A.M. Public Safety Committee — Councilman Larry Henry announced that the next meeting will be Thursday, February 28, immediately following the Brown Bagel work session. Public Works & Planning Committee — Councilman Bob Scrivner announced that the next meeting will be held on Thursday, February 21, at 7:30 A.M. Other Committee and Liaison Reports — Councilman Larry Henry announced that the JCTV Steering Committee will hold its next meeting on Thursday, February 14, at 2:00 P.M. 3 REGULAR COUNCIL MEETING, FEBRUARY 4, 2013 APPOINTMENTS BY THE MAYOR Mayor Struemph recommended the following appointments to City Boards and Commissions the Council for their approval: BOARD / COMMISSION RECOMMENDED APPOINTMENT EXPIRES STATUS Transportation & Traffic Jeremy Murray June 2015 Partial Board of Adjustment: Matt Rimiller June 2014 Partial Andrew Hake Sept 2014 Partial Daniel Hancock (Alt.) Sept 2013 Partial Cultural Arts Thomas Hartman March 2015 Partial Facade Improvement: Sam Bushman Feb 2016 Full Bill Yarnell Feb 2016 Full Art Hernandez Feb 2015 Full Jane Moore Feb 2015 Full Jim Wisch Feb 2014 Full Housing Authority Myrtle Mayfield Nov 2016 Full CVB Matt Alsager Dec 2015 Full Police Personnel Board: Curtis Creagh Jan 2016 Full Donald Cline Jan 2016 Full JCTV Steering Committee: Shen-ell Henderson Feb 2014 Full Kristopher Wyatt Feb 2014 Full Jeff Bassinson Feb 2014 Full Michael Honeywell Feb 2014 Full A motion was made by Councilman Rick Prather to approve all appointments as recommended, seconded by Councilwoman Carrie Carroll, and approved unanimously. PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS Mayor Struemph stated that Mr. Bill Towson was scheduled to make a presentation but that he is running late because he is currently volunteering at the Amtrak station, and he will be allowed to make his presentation when he arrives. Lyle Rosburg presented a presentation regarding the history and Events of Jefferson City Host Lions. He then invited everyone to the annual ham and bean and chili fund raiser event to help fund the many projects which are sponsored by the Lions. 4 REGULAR COUNCIL MEETING, FEBRUARY 4, 2013 Public Works Director Roger Schwartze gave a visual presentation explaining how the City's new Bus App works to give people the exact location of the City's buses on their routes at any given time. Gloria Enloe, Station Manager of JCTV, gave a presentation regarding the station's efforts to promote fundraisers to provide revenue to supplement the amount budgeted by City. City Administrator Nathan Nickolaus gave a synopsis of the Conference Center RFP process, and stated the Council will need to set dates for at least two meetings to discuss Phase I of the process and determine how and when to move into Phase II. He stated that the first two meetings need to be held in Closed Session to ensure that decisions made are the most equitable possible to both the proposers and the City. Discussion was held regarding the issue of holding the discussions, and keeping any associated documents presented during Phase I of the process, confidential. At the conclusion of the discussion, Councilman Bob Scrivner made the following motion: "It is the sense of the Council that we will keep these discussions of this matter closed until such time as the Council, by vote, decides to open the matter to the public." The motion was seconded by Councilman Larry Henry, and approved unanimously by the following roll -call vote: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Pope, Prather, Schulte, Scrivner, and Weber Nay: None Discussion was then held regarding the dates for the two meetings for Phase I discussions. First meeting: A motion was made by Councilwoman Carrie Carroll that the first meeting be scheduled for Monday, February 11, from 7:30 A.M. to 8:30 A.M. The motion was seconded by Councilman Bob Scrivner, and approved unanimously by the following roll -call vote: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Pope, Prather, Schulte, Scrivner, and Weber Nay: None Second meeting: A motion was made by Councilman Bob Scrivner, seconded by Councilman Larry Henry, to hold the second meeting on Thursday, February 21, from 4:00 P.M. to 6:00 P.M. The motion was approved unanimously by voice vote. 5 REGULAR COUNCIL MEETING, FEBRUARY 4, 2013 Mr. Bill Towson arrived at this point and made his presentation to thank the City for its support of the Amtrak Volunteer Program and Facility. Mayor Struemph thanked Mr. Towson, in return, for the hard work of both him and the rest of the volunteers, to give Amtrak passengers such a warm welcome and assist them with their travels to and from our City. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF There were no announcements made at this time. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS Mr. Glen Costales made a presentation regarding Bill 2012 -143 (Assistant City Administrator position). He stated his disagreement with combining the positions of Finance Director and I.T. Director into the one position of Assistant City Administrator. Mr. Charles Gaskin also made a presentation regarding Bill 2012 -143, and stated he also disagrees with the bill for the same reasons as Mr. Costales. CONSENT AGENDA The following items were brought before the Council for approval by consent: a. Minutes of City Council Meetings: January 17 and January 22, 2013 b. Change Order 1 — Stockman Construction for 2012 Various Sewer Main Repairs c. Accepting Property from Debra and Mark Termini A motion was made by Councilman Bob Scrivner for approval of the Consent Agenda as presented, seconded by Councilman Ralph Bray, and approved unanimously. BIDS OVER $50,000 There were no bids over $50,000 presented at this time. BILLS INTRODUCED 6 REGULAR COUNCIL MEETING, FEBRUARY 4, 2013 2012 -135, sponsored by Councilwoman Carroll, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, SUBMITTING A PROPOSED AMENDMENT TO THE CHARTER OF THE CITY OF JEFFERSON TO ALLOW ELECTIONS IN FEBRUARY AND ALL OTHER DATES ALLOWED IN MISSOURI STATUTES. A lengthy discussion was held regarding this bill. The Council recognized Cole County Clerk Marvin Register in the audience and asked him to answer some questions since the issue would affect his office. 2012 -136, sponsored by Councilwoman Carroll, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, SUBMITTING A PROPOSED AMENDMENT TO THE CHARTER OF THE CITY OF JEFFERSON TO A VOTE OF THE CITIZENS OF THE CITY OF JEFFERSON TO ELIMINATE PRIMARY ELECTIONS. 2012 -137, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PARKING LEASE AGREEMENT WITH WELCOME INN AGAIN, LLC, FOR THE LEASE OF THE PARKING LOT KNOWN AS LOT 31. 2012 -138, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING THE RIGHT -OF -WAY ON MORRIS AVENUE AND ELIZABETH STREET. 2012 -139, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING SECTION 19 -401, (MOTOR VEHICLES AND TRAFFIC), SCHEDULE (W), (SNOW ROUTES), OF THE CODE OF THE CITY OF JEFFERSON, PERTAINING TO VARIOUS STREETS IN JEFFERSON CITY. Need to accept substitute Following a brief explanation of the amendments contained in the substitute bill prepared by staff and distributed to the Council over the weekend for their consideration, a motion was made by Councilman Scrivner to accept the Substitute Bill 2012 -139, seconded by Councilman Shawn Schulte, and approved unanimously. 7 REGULAR COUNCIL MEETING, FEBRUARY 4, 2013 2012 -140, sponsored by Councilman Bray, entitled: AN ORDINANCE AMENDING THE CODE OF THE CITY OF JEFFERSON, MISSOURI, BY REVISING THE DOWNTOWN PARKING ACCOMMODATION PROGRAM. 2012 -141, sponsored by Councilwoman Carroll, entitled: AN ORDINANCE AMENDING THE CODE OF THE CITY OF JEFFERSON, MISSOURI, BY REGULATING THE SOLICITATION OF CONTRIBUTIONS AND EMPLOYMENT, AND THE SALE OF MERCHANDISE ON HIGHWAYS AND STREETS. 2012 -142, sponsored by Councilwoman Carroll, entitled: AN ORDINANCE AMENDING THE 2012 -2013 BUDGET (APPENDIX A — PERSONNEL SCHEDULE) OF THE CITY OF JEFFERSON, MISSOURI, BY COMBINING AUTHORIZED POSITIONS WITHIN THE DEPARTMENT OF PUBLIC WORKS, ENGINEERING DIVISION. 2012 -143, sponsored by Councilman Weber, Co- sponsored by Councilwoman Carrie Carroll, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CODE BY COMBINING THE POSITIONS OF DIRECTOR OF FINANCE AND DIRECTOR OF INFORMATION SERVICES INTO THE POSITION OF ASSISTANT CITY ADMINISTRATOR. During a lengthy discussion, Councilman Scrivner requested that staff provide the Council more information regarding the Charter language on this issue. Councilman Schulte also asked Human Resources Director Gail Strope for a breakdown of the current budgeted amounts for Finance Director and the proposed salaries for the new managers, with benefits factored in, to see if the savings to the City equals the $100,000 figure previously stated. BILLS PENDING 2012 -133, sponsored by Councilman Schulte, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A COST SHARE AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION FOR THE PURPOSE OF PROVIDING AIR TRAFFIC CONTROL SERVICES AT THE JEFFERSON CITY MEMORIAL AIRPORT. Bill 2012 -133 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 15079: 8 REGULAR COUNCIL MEETING, FEBRUARY 4, 2013 Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Pope, Prather, Schulte, Scrivner, and Weber Nay: None 2012 -134, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A COST SHARE AGREEMENT WITH THE MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION FOR THE PURPOSE OF PROVIDING BUS SHELTERS FOR THE TRANSIT DIVISION. Bill 2012 -134 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 15080: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Pope, Prather, Schulte, Scrivner, and Weber Nay: None INFORMAL CALENDAR There were no items on the Informal Calendar. RESOLUTIONS RS2012 -21 Renewing Lease Agreement with Jefferson City Aviation, d /b /a Jefferson City Flying Service (Schulte) A motion was made by Councilman Shawn Schulte for adoption of RS2012 -21 as presented, seconded by Councilman Bob Weber, and approved unanimously by the following roll -call vote: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Pope, Prather, Schulte, Scrivner, and Weber Nay: None SCHEDULED REPORTS There were no reports scheduled for this time. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS 9 REGULAR COUNCIL MEETING, FEBRUARY 4, 2013 Mr. Leonard Stella made comments regarding Bill 2012 -143 (Assistant City Administrator), in which he stated it is his opinion the positions of Finance Director and I.T. Director should remain separated. Mr. John Lawrence Jolley made a presentation regarding the issue of sewers on a national level. COUNCIL AND STAFF RESPONSE TO PRESENTATIONS FROM THE GALLERY No comments were made at this time. NEW BUSINESS No New Business was brought forward. UNFINISHED BUSINESS There was no unfinished business brought before the Council APPROVAL OF CLOSED SESSION MINUTES A motion was made by Councilman Bill Luebbert to approve the January 22, 2013, Closed Session Minutes as presented, seconded by Councilman Bryan Pope, and approved by the following roll -call vote: Aye: Bray, Carroll, Henry, Luebbert, Mihalevich, Pope, Prather, Schulte, Scrivner, and Weber Nay: None ADJOURNMENT As no further business was brought forward at this time, a motion to adjourn was made by Councilman Bob Weber, seconded by Councilman Bob Scrivner, and approved unanimously at 8:30 P.M.