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HomeMy Public PortalAbout09-September 30, 2019 SCMCITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES SPECIAL COMMISSION MEETING Monday, September 30, 2019 5:30 P.M. Sherbondv Village Auditorium 215 Perviz Avenue Opa-locka, FL 33054 CALL TO ORDER: Mayor Matthew Pigatt called the meeting to order at 5:30 p.m. on Monday, September 30, 2019 in the Sherbondy Village Auditorium, 215 Perviz Avenue, Opa-locka, Florida. 1. ROLL CALL: The following members of the City Commission were present: Mayor Matthew Pigatt, Vice Mayor Chris Davis, Commissioner Joseph L. Kelley, Commissioner Alvin Burke, and Commissioner Sherelean Bass. Also in attendance were: Acting City Manager Newall Daughtrey, Assistant City Attorney Michelle Pamies, and City Clerk Joanna Flores. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 3. INVOCATION: The invocation was delivered by Commissioner Sherelean Bass. 4. PUBLIC INPUT: Agenda Items Only 5. DISCUSSION ITEMS: a) Joint Legislative Auditing Committee (JLAC) / State Auditor General's Operational Audit Report Mayor Pigatt spoke on the meeting that City staff and officials were requested to attend in Tallahassee, Florida on October 17, 2019. The meeting will be solely about the City and its finances, the audits, the 5 Year Financial Recovery Plan, and the operational audits amongst other areas of discussion. He said he has drafted a letter that he intends to submit to the auditing committee to request an extension to allow the City to prepare a presentation. He asked the commission to provide input regarding the presentation for JLAC. Commissioner Kelley said the mayor can send a letter if he chooses, but he is not in favor of an extension because one was requested before and it was not granted. He said the City should attend as requested and present what it currently has to the committee and then see where it goes 1 Special Commission Meeting Minutes - September 30, 2019 from there. The committee is aware that the manager is new and they still want to meet so they want to hear what the City has to say. There has been progress made since coming under financial oversight and the City has been in compliance with what has been recommended and requested from the state and that information can be presented. He asked that the state representative and the senator are in the loop of whatever plans are being made. Mayor Pigatt agreed with the commissioner. He said the City is basically caught up with the audits which should help with the 5 Year Financial Recovery Plan. Commissioner Burke asked where exactly was the City with the 5 Year Financial Recovery Plan. Acting City Manager Daughtrey said the letter from the state stated that the projections that were made used 5 year increases as a basis for the numbers. The problem with the plan that was previously submitted is that the City used five percent yearly increases when you can only use three percent. That and the fact that the numbers that were submitted were not for certain until the audits were complete. Once this audit is approved tonight, staff will be able to go back and update the 5 Year Financial Recovery Plan. The disorganization in which the City practices with a revolving door of upper management is why the 5 Year Financial Recovery Plan has not been complete. Also, the F.B.I. took a lot of the files years ago and only returned them last month; the information was not available for use. Mayor Pigatt asked if a draft for the plan will be available before the JLAC meeting. Acting City Manager Daughtrey said that is doubtful because today is the last day of the fiscal year and staff is trying to close out the budget. Tomorrow they will have to upload the new budget so the City can have access to the new funds. The Finance Department is limited because there is no director. With the new wage increase, the City should be able to hire a permanent director. 6. RESOLUTION: a) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, APPROVING THE COMPLETED 2016-2017 AUDITED FINANCIAL STATEMENT THAT WAS PREVIOUSLY PRESENTED TO THE CITY COMMISSION; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Commission The above resolution was read by Attorney Pamies. It was moved by Commissioner Kelley, seconded by Commissioner Burke for discussion. There being no discussion, the motion on the resolution passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes Special Commission Meeting Minutes - September 30, 2019 a) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO ARRANGE FOR TRAVEL AND ATTENDANCE AT THE JOINT LEGISLATIVE AUDITING COMMITTEE FOR CERTAIN CITY OFFICIALS AND CONTRACTED STAFF; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Mayor Pigatt The above resolution was read by Attorney Pamies. It was moved by Commissioner Burke, seconded by Commissioner Kelley for discussion. Mayor Pigatt said he would like for this to be done as soon as possible. He asked who all will be attending and where the funds will come from for travel. Commissioner Bass recommended that Commissioner Kelley attend the meeting because of his history with the City as a mayor and commissioner. Commissioner Kelley thanked Commissioner Bass and said he been to Tallahassee several times in the past and will be better suited working behind the scenes. He asked Mr. Austin attend as well as he is knowledgeable of the City and what is currently going on. Mayor Pigatt asked that a travel itinerary be implemented from the manager's office to include everyone who is attending. Acting City Manager Daughtrey said travel is normally arranged from the City Clerk's office, but since the item is directing the city manager to arrange it, then they will arrange it. Mayor Pigatt asked where the funding will come from. Acting City Manager Daughtrey said he does not know and will have to look at the budget. He will stop staff from working on the closeout for the budget which is the number one priority right now and will prepare for staff to travel to Tallahassee. There being no further discussion, the motion on the resolution passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 9. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Kelley, seconded by Vice Mayor Davis to adjourn the meeting at 6:23 p.m. 3 Special Commission Meeting Minutes - September 30, 2019 ATTEST: CITY CLERK Special Commission Meeting Minutes - September 30, 2019