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HomeMy Public PortalAbout10 October 23, 2019 RCMCITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING WEDNESDAY, October 23, 2019 7:00 P.M. Sherbondv Village Auditorium 215 Perviz Avenue Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Matthew Pigatt called the meeting to order at 7:00 p.m. on Wednesday, October 23, 2019 at the Sherbondy Village Auditorium, 215 Perviz Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Mayor Matthew A. Pigatt, Vice Mayor Chris Davis, Commissioner Sherelean Bass, Commissioner Alvin Burke and Commissioner Joseph L. Kelley. Also in attendance were: City Manager John E. Pate, City Attorney Burnadette Norris -Weeks, and City Clerk Joanna Flores. 3. INVOCATION: The invocation was delivered by Commissioner Sherelean Bass. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: Special Presentation Red Ribbon Week The City Commission presented an award to Robert Ingram Elementary School for their participation during the Red Ribbon Week festivities. Mayor Pigatt announced that the City has hired John E. Pate as the permanent City Manager for the City. Mr. Pate was sworn in at the meeting. 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): The following items were pulled from the Consent Agenda to be discussed separately under Action Items: A request was made to amend the agenda as follows: Regular Commission Meeting Minutes — October 23, 2019 NEW ITEM: 14-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN EMERGENCY AGREEMENT WITH TRIMERGE CONSULTING GROUP, P.A. FOR CERTIFIED PUBLIC ACCOUNTING SERVICES AND VARIOUS OTHER FINANCIAL SERVICES AS SET FORTH IN EXHIBIT "A" HERETO; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above resolution was read by City Clerk Flores. It was moved by Commissioner Burke, seconded by Vice Mayor Davis to amend the agenda to include item 14-1. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 7. APPROVAL OF AGENDA: It was moved by Commissioner Kelley, seconded by Vice Mayor Davis to approve the agenda, consent agenda and pull list. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 8. APPROVAL OF MINUTES: Second Budget Hearing Minutes — September 25, 2019 It was moved by Commissioner Bass, seconded by Commissioner Burke to approve the minutes from the Second Budget Hearing of September 25, 2019. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Regular Commission Meeting Minutes — October 23, 2019 Mayor Pigatt Yes 9. DISTRICT ONE/DISTRICT TWO - COUNTY COMMISSIONER REPORT: Larry Gardner, Commissioner Barbara Jordan's Office, District I, congratulated City Manager Pate for his appointment to the position of City Manager. He announced 3 work orders to the repaving of several roads in and around Miami -Dade County which includes the City. Mayor Pigatt thanked Commissioner Jordan for her prompt response with assisting with fixing some of the roads in the City. Commissioner Kelley agreed with the mayor and asked Mr. Gardner if signs will be placed to inform the residents of the projects. Commissioner Burke asked if the work will be done in the daytime or at night. Mr. Gardner said it will be done during the day. Mayor Pigatt said last week there was a meeting in Tallahassee and the City was able to send David Ritchie who was a valuable asset to the different meetings that were taking place while they were up there. 10. PUBLIC PRESENTATION: 11. CITIZENS' INPUT: Shalonda Rivers, 13875 NW 22nd Avenue, #116, Opa-locka, FL, said she is back in the City after being displaced for a year because of the living conditions at her complex. She said there is a lighting issue at the complex and she fears someone could be robbed or harmed. She has previously met with the chief and is coming back to see if something is going to be done because management is refusing to fix them. Darrell Hammond, 7420 Pembroke Road, Miramar, FL, said he drops his grandson off at school in the mornings and is grateful that Officer Rodgers is there with the children because it is still dark at that time of the morning. Commissioner Burke asked Ms. Rivers if the complex is under new management. Mr. Rivers said she was told the building is in the process of being sold. There has been a revolving door of managers, but it is not under new management. The complex is still has many problems with trash pickup, and raw sewage backing up into the units among other things. Vice Mayor Davis thanked Ms. Rivers for the work she has been doing on behalf of the complex and stated that the City is aware of the health issues and will address them accordingly. City Manager Pate informed Ms. Rivers that he will have staff look into the issues tomorrow in regards to what the City intends to do. 3 Regular Commission Meeting Minutes — October 23, 2019 12. ACTION ITEMS: 13. CONSENT AGENDA: 14. NEW ITEMS: 14-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN EMERGENCY AGREEMENT WITH TRIMERGE CONSULTING GROUP, P.A. FOR CERTIFIED PUBLIC ACCOUNTANT SERVICES AND VARIOUS OTHER FINANCIAL SERVICES AS SET FORTH IN EXHIBIT "A" HERETO; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above resolution was read by Attorney Norris -Weeks. It was moved by Commissioner Burke, seconded by Vice Mayor Davis for discussion. City Manager Pate asked the commission for the opportunity to make changes to the item that is nonmonetary. City Attorney Norris -Weeks said that it states in the agreement that the manager has the authority to make the changes in question. Mayor Pigatt asked how much the contract was for. City Attorney Norris -Weeks said it is the same amount from 2017 and they can add it in if the commission desires to do so. Mayor Pigatt asked what has changed with the agreement and what the consultant will be doing. Trimerge Consultant Gerri Lazarre said everything from the seventh bullet down is new and are an additional scope of work; it also contains new language that was not in the original contract. Commissioner Burke asked if the contract replaces the search for a Finance Director. City Manager Pate said to provide stability in the Finance Department is the reason this action was taken. There will be provisions where a formal RFP will be done to obtain a new Finance Director. Vice Mayor Davis said he was in Tallahassee and the state was pleased with the accounting practices of Ms. Lazarre. He said he knows this is a temporary solution until a Finance Director is identified. Ms. Lazarre said the rates have not changed, but the agreement also now has an end date, the previous one did not. Regular Commission Meeting Minutes — October 23, 2019 Commissioner Kelley said the first bullet point speaks to staff. He asked the attorney if Ms. Lazarre will have the authority to direct the employees. City Attorney Norris -Weeks said she does, but the manager will have the final say based on her recommendation. Commissioner Kelley said he wants it to be made clear to staff what the functions of the consultant will be so they know whether or not she will be overseeing them. He said he hopes the Finance Department is not being outsourced. Mayor Pigatt said he would like an RFP process conducted for this process and a memorandum from the manager outlining the contract so the commission can have much more time to review the information. City Manager Pate said it is not his intent to outsource the Finance Department and this is a temporary agreement until he can go through the process of hiring a Finance Director. He is trying to create a level of competent leadership in the Finance Department. There being no further discussion, the motion on the resolution passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes Mayor Pigatt said the experience in Tallahassee with JLAC was productive. The City's portion of the meeting was cut short, but they intend to prepare a proper response to the information that could not be presented before the committee. He requested that a detailed memorandum be prepared that addresses the financial controls the City will put in place moving forward. Mayor Pigatt left the meeting at 7:53 p.m. 15. PLANNING & ZONING: A. PUBLIC HEARINGS: B. APPEALS: 16. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: A. FIRST READING ORDINANCE(S): B. SECOND READING ORDINANCE(S)/PUBLIC HEARING: C. RESOLUTIONS/PUBLIC HEARINGS: 5 Regular Commission Meeting Minutes — October 23, 2019 17. CITY MANAGER'S REPORT: City Manager Pate said the City was unable to give a full presentation on the strides that have been made to get it back on track. He said he is in the process of developing a plan to display the City in a positive light. He is grateful for the opportunity to serve the City. Vice Mayor Davis said there were many meetings held while he was in Tallahassee and he made sure he was a part of them. He concurred with Commissioner Kelley who recommended that those who traveled there take advantage of the opportunity to speak on behalf of the City and try to obtain resources. Commissioner Kelley thanked everyone who traveled to champion for the City. 18. OFFICIAL BOARD REPORTS: 19. MAYOR/COMMISSION REPORT: Commissioner Kelley thanked Commissioner Jordan's Office for going to the old Jackson Hospital and cleaning and boarding the place up. He said it still looks like an eyesore and asked the manager to look into cleaning up the piles that are on the property. He announced that the monthly food distribution was held last Friday at Sherbondy Park Pavilion; the seniors computer class is still being held every month at the Helen L. Miller Center; he attended the homecoming for the Opa-locka Hurricanes football team; he thanked the Police Department and Public Works for they work they did for the old school picnic that was held at Ingram Park, it was a success; he will be co -hosting the Farm Share food distribution on November 6, 2019; the Mock Commission Meeting will be held next week and everyone is invited to attend. Commissioner Burke said this Friday is the last Friday of the month and he along with Commissioner Bass will be hosting Bingo at 6:30 p.m. at Sherbondy Village. 20. OFFICIAL BOARD APPOINTMENTS: 21. ADJOURNMENT: There being no further business to come before the commission, it was moved by Commissioner Burke, seconded by Commissioner Kelley to adjourn the meeting at 8:04 p.m. ATTEST: Regular Commission Meeting Minutes — October 23, 2019