HomeMy Public PortalAboutA 2011-05-25 PLANNING COMMISSIONPLANNING DIVISION
City o f LYNWOOD
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11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 603 -0220 x 259
AGENDA
City of Lynwood
CITY HALL COUNCIL CHAMBERS 'J�ly ?,,S j j
11330 BULLIS ROAD R ECEIVE D
LYNWOOD, CA 90262
May 25, 2011
5:00 P.M.
MAY 19 2011
CITY OF LYNVVOOD
CITY CLERKS OFFICE
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DESIGN REVIEW BOARD & PARKING AND BUSINESS
IMPROVEMENT DISTRICT ADVISORY BOARD
Hilario Esparza Lorene Reed Annette Johnson
Board Member Board Member Board Member
DEVELOPMENT SERVICES STAFF
Jonathan Colin
Director
Karen Figueredo
Planning Associate
Rita Manibusan
Manager
Octavio Silva
Planning Associate
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OPENING CEREMONIES
1. Call meeting to order.
2. Flag Salute.
3. Roll call of Board Members.
4. Certification of Agenda Posting.
5. Minutes (none)
PUBLIC ORALS
6. At this time, any member of the public may comment on any issue within the jurisdiction of
the Design Review Board & Parking and Business Improvement District Advisory Board.
CONTINUED ITEMS FOR CONSIDERATION
7. NONE
NEW ITEMS FOR CONSIDERATION
8. Parking and Business Improvement District WBID)
APPLICANT: Lynwood Redevelopment Agency.
Recommendation
Staff recommends that the Design Review Board & Parking and Business Improvement District
Advisory Board accept the PBID proposed spending plan for FY 2011 -2012.
BOARD ORALS
STAFF ORALS
ADJOURNMENT
Adjourn to the next schedule meeting of the Lynwood Design Review Board & Parking and Business
Improvement District Advisory Board in the City Hall Council Chambers, 11330 Bullis Road, Lynwood,
California, 90262.
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AGENDA STAFF REPORT
DATE: May 25, 2011
TO: Honorable Design Review Board and Business Improvement
District Advisory Board
PREPARED BY: Sarah M. Withers, Director of Community Development
SUBJECT: Parking and Business Improvement District (P.B.I.D.)
Acceptance of the Annual Spending Plan
Recommendation:
Staff recommends that the Design Review Board & Parking and Business
Improvement District Advisory Board (PBID) accept the proposed spending plan
for FY2011 -12 and recommend to the City Council to set the date of the Public
Hearing for June 1, 2011 to obtain constituent input and comments regarding the
intention of the City Council to continue the annual assessment upon business
enterprises in the Lynwood Parking & Business Improvement District.
Background:
The PBID Advisory Board in accordance with the Brown Act, will discuss and
make recommendations for the PBID 2011 -2012 fiscal year's budget to the City
Council. Staff is recommending that the PBID Advisory Board accept the
proposed spending plan, and recommend to the City Council to set the date of a
Public Hearing as June 1, 2011 to adopt the FY2011 -12 PBID assessment.
Discussion & Analysis:
PBID assessments are levied as a fair and equitable way to provide funds to
maintain, operate, and improve business areas in the City. The PBID Board, in its
meeting of Wednesday, May 26, 2011, will receive staff's proposal and consider
a spending plan recommendation of approximately $140,000 funds generated
based on number of business licenses renewed. Funds assessed in the District
should be used to benefit the businesses.
The spending plan adopted by the PBID Board is based on the needs of the
District as determined by the completion of a Needs Assessment to identify costs
and issues involved with maintaining and improving the City's business areas
(see attached Assessment Report).
The PBID spending plan is for projects that meet the criteria established by
ordinance and include:
• Commercial Area Enhancement Program
• Maintenance of the surveillance cameras.
• Street Sweeper Maintenance Contract
In addition, any left unspent funds from the previous fiscal year's budget, is
recommended to be kept in reserves. Expenses regularly /historically arise that
exceed the budgeted costs.
SPENDING PLAN:
A summary of the spending plan as well as the proposed activities and budget for
the new fiscal period are provided below:
• Commercial Area Enhancement Program $ 161,000
• Surveillance Camera Maintenance $ 30,000
• Street Sweeper Contract $ 25,000
TOTAL ALLOCATION APPROXIMATELY $ 221,000
RESERVE FUND (FY 2011/12) S 81,000
Commercial Area Enhancement Program:
Certain areas of the City's business community require a plan of action to
promote economic revitalization. Master planning and fagade improvement
provide the tools and guidance needed to bring about change in economically
depressed areas. The Plan is a blueprint, which may include fagade
improvements, zoning enhancements, landscape and streetscape guidelines,
architectural requirements, special events, as well as plans or concepts to not
only market the existing businesses in Lynwood, but marketing schemes to
attract new business to our City. The cost of Commercial Area Enhancement
Program improvements, special events, marketing and master plan should not
exceed $161,000.
Surveillance Camera Maintenance
Surveillance cameras have had a positive impact on the Lynwood business
community. Crime has substantially been reduced which allows business owners
to operate more efficiently throughout the year. Crime not only includes theft, but
also includes graffiti and vandalism. The presence of cameras is a deterrent and
if a crime occurs, the conviction rate increases with the ability to identify those
responsible. The cost to maintain the cameras is approximately $30,000 per
year.
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Street Sweeper Maintenance Contract
A street sweeper has been leased to provide clean up and maintenance of all
commercial district areas throughout the city. The monthly fee is in the amount
of not to exceed total per year is $25,000
Past Expenditures: FY 10
Due to the nature of the expenditures requested in the previous fiscal year's fund
allocation, funds have not been fully expended and must be carried into FY 2011-
12. A summary of the FY 2010 -11 spending plan and status is as follows:
Fund Use Amount
1. Commercial Area Master Planning: $14,000
2. Surveillance Camera Maintenance $30,000
Status: The billing for the maintenance will not be submitted until
December 2011. The funds were required to be in place in order to
effectuate the maintenance agreement.
3. Street Sweeper Maintenance Contract $25,000
Unused funds:
The estimated fund carry over from FY 2010 -11 appropriated funds is $81,000,
including the project budgets listed above. The amounts stated in this report are
estimates and the costs may be more or less than indicated.
Fiscal Impact:
The annual PBID assessment is billed through the Business License System,
with annual renewals mailed out in December of each year. The proposed
expenditures for FY 2011 -12 is approximately $140,000 with a carryover of
approximately $81,000 to cover costs associated with FY 2010 -11 fund
appropriations.
It is estimated that a PBID assessment equal to 50% of the annual Business
License Fee will result in sufficient revenue to cover the identified costs that are
exclusively for the benefit of the Parking and Business Improvement District as
mandated by Ord # 1262.
Coordinated With:
Finance Department
City Attorney
City Manager's Office
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