HomeMy Public PortalAboutAB 12-170 Records Destruction Resolution 12-18
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 12-170
Meeting Date September 13, 2012
AGENDA ITEM INFORMATION
SUBJECT:
Authorization for the Destruction of Records – Resolution 12-18
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Originator
Treasurer
Community Development
Police department
Public Works
Golf Course
COST IMPACT:
$490
Parks and Recreation
FUNDING SOURCE:
Clerk’s Budget 10-46-150-598
Airport
Library
TIMELINE:
ASAP
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
Ninety-eight boxes of documents have been identified to have exceeded the retention time limits established by the City’s records management policy. Resolution 12-18 will authorize
the City Clerk to provide notice to the Idaho Historical Society of the intent for the destruction of the records and allow them the opportunity to request any documents they deem to
have historical significance. All documents not requested to be saved by the Idaho Historical Society will be destroyed.
Attached is Resolution 12-18.
RECOMMENDED ACTION:
Adopt Resolution 12-18 allowing the destruction of documents and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
August 9, 2012
Council adopted Resolution 12-16 records destruction