HomeMy Public PortalAboutAB 12-206 PW Heavy Equipment Lease
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 12-206
Meeting Date October 25, 2012
AGENDA ITEM INFORMATION
SUBJECT:
Heavy Equipment Lease/Purchase- Bid Number PW 13-03
Resolution 12-19
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
/
Originator
Golf Course
COST IMPACT:
TBD
Parks and Recreation
FUNDING SOURCE:
Street Department
Airport
Library
TIMELINE:
FY13 – FY17
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
Each year the Public Works Department requires additional heavy equipment for snow removal. Over the past several years, two Loaders and one Grader have been rented for a five (5) month
period each year. Over the last several years, the cost to rent this equipment for five (5) months has increased greatly. Last month, City Council rejected all the bids for the Winter
Equipment Rental. The rental prices for this equipment are approximately $20,000 more than last year. By procuring this equipment through a lease/purchase agreement, we can obtain the
equipment at a 1) lower cost, 2) a uniform cost for the next five years, and 3) have the equipment all year long.
Public Works revised the bidding documents and re-advertised an Invitation to Bid for a 5 Year Heavy Equipment Lease/Purchase for one grader, two loaders and a skid steer loader. The
Invitation to Bid included specific instructions to the bidders regarding the requirements of the lease, the non-appropriations addendum, and the guaranteed buy-back provisions. This
Invitation to Bid was advertised for two weeks publicly in the local newspaper and on the City’s website. The bid opening was on October 19, 2012. All bids received will be reviewed
thoroughly by both the Public Works Director and the City Attorney.
A complete list of bids received and a recommendation for award of contract will be made by staff at the City Council meeting. A sample copy of the Invitation to Bid and Resolution 12-19
are attached.
RECOMMENDED ACTION:
Adopt Resolution 12-19 authorizing the Mayor to enter into, on behalf of the City of McCall, a “Governmental Equipment Lease-Purchase Agreement” and a “Non-Appropriation Addendum”.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
Sept. 27, 2012
AB 12-181, City Council rejected all bids received.
Sept. 13, 2012
City Council tabled AB 12-169