HomeMy Public PortalAbout2019.12.02 Letters of Service #01 and #02 Humphries PoliHUM
PH RIES
POLI
ARCHITECTS RATIO
Architecture Preservation Interior Design Landscape Architecture Urban Design + Planning Graphic Design
02 December 2019
Ms . Anette Spickard , City Manager
City of McCall
216 East Park Street
McCall, ID 83638
RE : Letter of Additional Service #02 -Relocation of the City of McCall Parks Department to the Central Idaho Historical Museum site.
McCall , Idaho
Dear Ms. Spickard :
We are pleased to submit this request for Additional Services #02 to the base Agreement between Humphries Poli Architects, P.C .
(Architect), subsequently referenced as RATIO I HPA , and the City of McCall (Client) forthe design of the McCall Public Library. Client has
directed Architect to include additional professional services related to the design and engineering of the relocation of the City of McCall
Parks Department to the Central Idaho Historical Museum site in McCall, Idaho . The purpose of this letter is to define the additional scope
of services and associated compensation .
Scope of Services
The current location of the McCall Parks and Recreation Department is in what is commonly referred to as the City Hall Annex , a former fire
station , to the immediate east of the McCall Public Library . Architect is designing a new two-story 12 ,000 sf library that will require the
demolition of the City Hall Annex . The McCall Recreation Department will be relocated to the repurposed existing library which is the
subject of Additional Services #01. The McCall Parks Department has surveyed multiple sites within the City and determined the optimal
location is the Central Idaho Historical Museum site , specifically the southern portion of the site .
The Museum site is owned by the City of McCall and designated on the National Register of Historical Places . Subsequent development on
the site will require coordination with the State of Idaho Historic Preservation Office (SHPO). The site is currently leased from the City to the
Central Idaho Historical Museum Board . Future development of the site will require coordination with this entity . Additionally, a covenant
was placed on the site when the City took ownership requiring future use of the site to demonstrate educational purposes or ownership
would revert back to the State of Idaho . This covenant will require coordination with the State of Idaho Land Board . The project will also
require approval by the McCall Historic Preservation Commission and the Planning and Zoning Commission. Architect will assist the Client
as required in the coordination of this project with these organizations.
The program of the McCall Parks Department is to design an approximate 4,000 sf structure to accommodate storage of vehicles and
equipment used by the Parks Department. It is envisioned this structure will be of a pre-engineered type construction . Office space , break
room , restroom , and storage space will also be accommodated in this structure. Additionally , the Parks Department will require use of
approximately five (5) bays of the historic "Ten Bay Storage Shed " noted as a "contributing building " in the National Register designation.
Five bays of the historic structure will be used by the Museum Board . The existing Ten Bay Storage Shed is in deteriorated condition and
will require significant restoration as part of the Parks Department project. The scope of the work will also include the design of storage
bins for various raw materials used in landscaping and other activities of the Parks Department. This latter area will be designed to
accommodate a future shed structure to protect materials from the elements. Appropriate drive aprons and outdoor work areas will be
incorporated into the site . The scope of the work will also require the reconfiguration of the existing "Foresters Walk " to faciltate the
educational opportunities on the site . Approximately 12-15 parking spaces for staff will also be part of the project.
RATIOdesign .com
HPArch .com
1655 Grant Street Denver, Co lorado 80203 303 .607.0040
Indianapolis, IN Champaign, IL Raleigh, NC Chicago, IL Denver, CO
Affiliates: RATIO States, LLC I RATIO States-NC, PLLC I RATIO Architects of Ohio, LLC I smdp, LLC
City of McCall , ID
Page 2
December 5, 2019
The scope of work of this Additional Services #02 is to provide design and engineering services associated with the above program . The
scope includes civil engineering , structural engineering , landscape architecture, mechanical and electrical engineering and architectural
services necessary to complete the project. We understand the McCall City Council directed the design team proceed to include the scope
of work of the Parks Department in the proposed City Bond initiative scheduled for May 2020. It is intended the design to be completed
100 % Construction Document level prior to the Bond Initiative in order the project might be "shovel ready " to minimize delay of the new
library construction .
We understand CM Company will continue to be the CM /GC for this project. We initially estimate the construction cost of the above scope
of work to be approximately $600 ,000 .
Services Not Included
The following services are not included in this Additional Service and if required would be negotiated on an as -needed basis :
• Design services for work beyond that listed above .
· • Identification of and services associated with the removal of hazardous materials.
• Detailed Cost Estimating .
Compensation for Professional Services
Fees for the scope of work as described above shall be a lump sum of $72 ,000 .00 . This additional fee will be billed on a monthly basis on
a percentage complete basis . These additional fees are distributed by phase in the following manner:
Schematic Design
Design Development
Construction Documents
Construction Administration
Total
$ 10 ,800 .00
$ 14,400 .00
$ 28 ,800 .00
$ 18,000.00
$ 72,000.00
In addition , reimbursable expenses for such things as travel , copies , postage/delivery , etc . will be invoiced at cost plus 10 %. We estimate
an allocation of $5 ,000 .00 not included in the above fees.
Agreement
We understand the remaining terms of the Architect Agreement with the City of McCall for this Project dated 01 April 2019 will remain in
force except for this add itional scope and fee .
Please indicate your acceptance to the fees and scope of work for this additional service by signing below and returning one copy to my
attention .
Sincerelv .
tk~AJA
Ratio I HPA
Dennis Humphries , AIA
Principal
HUM
PH RIES
POLI
ARCHITECTS RATIO
Architecture Preservation Interior Design Landscape Architecture Urban Design + Planning Graphic Design
02 December 2019
Ms . Anette Spickard , City Manager
City of McCall
216 East Park Street
McCall , ID 83638
RE : Letter of Additional Service #01-Repurpose of Existing McCall Public library
McCall , Idaho
Dear Ms . Spickard:
We are pleased to submit this request for Additional Services #01 to the base Agreement between Humphries Poli Architects , P.C.
(Architect), subsequently referenced as RATIO I HPA , and the City of McCall (Client) for the design of the new McCall Public Library . Client
has requested Architect to include additional professional services related to the design and engineering to repurpose the existing McCall
Public Library. The purpose of this letter is to define the additional scope of services and associated compensation .
Scope of Services
The existing McCall Public Library is a one -story building of approximately 4,500 sf originally intended to be vacated by the Library upon
completion of the new 12 ,000 sf library being designed by Architect. The repurposing of the existing library was not included as part of the
scope of work of Architect. As the Schematic Design phase for the new Library evolved it has been determined by Client the existing library
should be repurposed to provide : offices for the McCall Recreation Department ; City Counc il Chambers ; Meetings rooms ; restrooms ; and
associated storage rooms .
The scope of work of this Additional Services #01 is to provide design and engineering services associated with the above program . The
scope includes structural engineering , mechanical and electrical engineering and architectural serv ices necessary to complete the scope of
the project. The intended scope includes the interior finishes as necessary , recladding the exterior of the building , additional windows as
required, and the design of a new entry vestibule on the west side of the build ing. We also understand this scope of work will extend the
project schedule by approxi mately four (4) months.
We understand CM Company will continue to be the CM/GC for this project proposed to be completed after the completion of the new
12 ,000 sf library . CM Company has estimated the construction cost of the repurposing of the exis ting library to be approximately $805 ,000 .
We further understand the McCall City Council directed the design team to proceed to include the scope of this work as part of the new
McCall Public Library design and construction administration .
Services Not Included
The following serv ic es are not included in this Additional Service and if required would be negotiated on an as-needed basis :
• Desigri services for work beyond that listed abov·e.
• Identification of and services associated with the removal of hazardous materials .
• Detailed Cost Estimating .
RATIOdesign .com
HPArch.com
1655 Grant Street Denver, Colorado 80203 303.607.0040
Indianapolis, IN Champaign, IL Raleigh, NC Chicago, IL Denver, CO
Affiliatcso RA TIO States. LLC I RA TI O States -NC, PLLC I RATIO Archaccts of Ohio, LLC I smdp, LLC
City of McCall , ID
Page 2
December 1, 2019
Compensation for Professional Services
Fees for the scope of work as described above shall be a lump sum of $64,400 .00 . This additional fee will be billed on a monthly basis on
a percentage complete basis. These additional fees are distributed by phase in the following manner:
Schematic Design
Design Development
Construction Documents
Construction Administration
Total
$ 9,660.00
$ 12 ,880 .00
$ 25,760.00
$ 16.100.00
$ 64,400.00
In addition , reimbursable expenses for such things as travel , copies , postage/delivery , etc. will be invoiced at cost plus 10%. We estimate
an allocation of $4 ,500 .00 not included in the above fees.
Agreement
We understand the remaining terms of the Architect Agreement with the City of McCall for this Project dated 01 April 2019 will remain in
force except for this additional scope and fee.
Please indicate your acceptance to the fees and scope of work for this additional service by signing below and returning one copy to my
attention .
Sincerely ,
Ratio I HPA
Dennis Humphries , AIA
Principal