HomeMy Public PortalAbout2019.12.20 Special Council Meeting
MINUTES
McCall City Council
Special Meeting
McCall City Hall -- Legion Hall
December 20, 2019
Call to Order and Roll Call
Work Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the Special meeting of the McCall City Council to order at 9:00 a.m.
Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen,
and Council Member Sowers all answered roll call.
City staff members present were Anette Spickard, City Manager; BessieJo Wagner, City Clerk;
Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Meg Lojek, Library
Director; Nathan Stewart, Public Works Director; Cris Malvich, Streets Superintendent; Jodi
Weaver, Public Works Administrative Assistant
Also, in attendance was David Triplett, CRSA Architecture; Scott Duffin, Horrocks Engineers
Library Board: Jackie Rubin, Lola Elliot, Lynn Lewinski, John Milliner
Library Expansion Committee: Bill Thomas
WORK SESSION
AB 19-280 Public Works Facility Master Plan – Plan Development Work Session with City
Council
The City of McCall, Idaho, has commissioned the preparation of a Master Plan to evaluate the
existing Public Works facilities and make recommendations for modifications and improvements
to those facilities in support the short- and long-term operations of the Department. The Master
Plan will discuss three basic issues. The first is an evaluative description of the existing facilities
and the operations they support. The second is a current and look-ahead evaluation of operational
patterns and needs, and the degree to which they are currently satisfied by the existing site and
facilities. The third identifies and prioritizes individual potential projects which can be
implemented either incrementally as multiple projects over time, or as a single, large project, for
upgrades to existing facilities, new facilities, and other investments necessary to support current
and anticipated future operational requirements.
The City Council has requested that the project team complete a work session to discuss the status
of the Master Plan. The purpose of this work session is to present the current plan work to date,
review the list of critical priorities and needs, and discuss the City’s funding modality which will
dictate the pace and strategy for implementing improvements. Input from Council and concurrence
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on plan direction will help the project/staff team more efficiently complete the final phase of plan
development and drafting the final report.
INTRODUCTION
City of McCall has contracted with Horrocks Engineers and CRSA to provide a Master Plan for
the Public Works Department (PWD) facilities:
1) Investigate and document existing conditions at the PWD North Samson Trail facilities.
2) Document existing and future operational needs relating to physical facilities for:
a) PWD administration.
b) Streets Department.
c) Water Department.
d) Future Fiber-Optic Utility.
3) Evaluate existing site and physical facilities on North Sampson Trail against current and
future needs.
4) Identify and prioritize repairs, improvements, and new construction relative to life safety,
code compliance, current operational needs, and anticipated future operational needs.
5) Provide a budget projection for the identified repairs, improvements, and new construction.
6) Develop a conceptual approach to executing the identified repairs, improvements, and new
construction assuming multiple, incremental projects over a period of years.
EXISTING CONDITIONS – FIRST PRIORITY
1) The existing site and facilities can provide substantially better utility and efficiency if more
fully developed in a carefully coordinated fashion.
2) The existing shop/office building requires substantial improvements in order to provide a
safe and efficient workspace for staff and personnel.
3) There are several issues of immediate concern regarding code compliance and life safety:
a) General ventilation in the vehicle shops and exhaust collection, extraction, and
make-up air. – Cost estimates $85,000 - $100,000 - Existing condition is a risk to
the mechanic and does not meet current life safety code requirements.
b) Welding fume collection and extraction in the shops. – Cost estimates $2,500 -
$5,000 - Assume a portable filter unit that can be moved and placed as needed.
c) Fresh air in offices HVAC – Cost estimates $75,000 - $85,000 - Many complaints
and concerns regarding indoor air quality.
4) There are less urgent, but important issues relating to life safety, code compliance, and
continuing functionality:
a) Provide ADA accessible parking and accessible path to the main building entry.
Cost estimates $8,000 - $10,000 - No existing accessible route to building from any
parking area.
b) Make at least one restroom ADA accessible. Cost estimates $8,000 - $12,000 -
Meeting minimal accessibility requirements is highly desirable in a public facility.
c) Replace water distribution piping throughout building. Cost estimates $20,000 –
$25,000 - Existing piping is in imminent danger of failure, with risk of flooding,
water damage, and loss of use.
d) Replace sanitary sewer piping throughout building. Cost estimates $15,000 -
$20,000 - Existing piping is in imminent danger of failure. Disruptions to allow
emergency repair will be excessively costly and impact essential operations.
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e) Provide structural seismic upgrade to entire building. Cost estimates $360,000 -
$400,000 - Existing building is of brittle masonry construction and vulnerable to
significant damage in a major earthquake.
EXISTING OPERATIONAL NEEDS
1) Undertake foundational tasks needed to carry out a coordinated, long-term program of
incremental improvements to meet operational needs:
a) Conduct a Phase I Environmental Survey. Cost estimates $8,000 - $10,000 -
Discovery of unknown conditions could derail future plans and projects.
b) Re-zone from R-4 to Civic to accommodate improvements and/or expansion. Cost
estimates $3,000 - $5,000 - No additional construction or improvements under the
current zone without a CUP.
c) Perform a Record of Survey to combine parcels. Cost estimates $8,000 - $10,000
d) Develop a master grading and drainage plan for the site. Cost estimates $6,000 -
$8,000 - An overall scheme for grading and draining the site is needed to coordinate
ongoing and future development projects.
2) Re-grade for drainage and pave existing fenced yard, 20,000 SF. Cost estimates $20,000 -
$25,000 - For dust and mud abatement, and to facilitate more efficient operations.
3) Extend fence to encompass most, if not all of the existing property boundary, 1,000 LF.
Cost estimates $25,000 - $30,000 - Need fence for security before parking equipment
outside the yard, and to control traffic.
4) Install security lighting in expanded site enclosure, 60,000 SF. Cost estimates $28,000 -
$32,000 - Assume 8 each 20-foot wood poles with one luminaire per pole.
5) Resolve neighbor’s driveway across south-west corner of property. Cost estimates -
Unknown, if any - Perhaps possible to trade neighbor's cooperation for continued access
as-is?
6) Provide 3-phase electrical service and consolidate to a single service for the property. Cost
estimates (Information Pending) - Understand this is already in process with the electrical
utility.
7) Construct vehicle wash bay, including upgrading water service, 1,000 SF. Cost estimates
$25,000 - $35,000 - Concrete pad, drain sump, sand and oil separator, water service, no
wash equipment.
8) Construct additional covered, unheated storage, in increments of approximately 2,250 SF,
or 5-bays per increment. (15 bays or ½ of total projected need, in 3 projects, 6,750 SF.)
Cost estimates $150,000 - $175,000 - Price is per 5-bay unit, with a total of three units
being provided in the near term.
9) Install new, overhead-style water truck fill station with accessory hose and meter. Cost
estimates $65,000 - $80,000 - Fill station includes both overhead filler, hose connection,
control and payment station, and freeze-protected module.
10) Demolish southerly portion of existing vehicle shops and construct one large shop bay and
additional open shop space and storage, approximately 2,200 SF. Cost estimates $500,000
- $575,000 - Need larger service bay for large equipment, and additional shop floor and
storage space. No shop
11) Construct 1,500 SF of enclosed and heated storage for selected items of equipment. (1/2 of
projected need. May require relocation of sewer main depending upon phasing and
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location.) Cost estimates $80,000 - $120,000 - 1/2 of anticipated need. May require
relocation of existing sewer line.
12) Construct or reassign space for potential Fiber-Optic Utility. Initial need for 2,500 SF,
including 150 SF of office Cost estimates $40,000 - $50,000 and 2,000-2,350 SF of
enclosed, unheated storage. Cost estimates $150,000 - $175,000 (Could be offsite.)
13) Up-size or add propane tanks to serve new heated facilities. Locate to allow fill access
when gates are closed. Cost estimates $2,000 - $3,000 - Tanks need to be fillable without
supplier entering locked yard.
IMPROVEMENTS TO MEET LONG-TERM WANTS AND NEEDS
1) Construct 1,500 SF additional enclosed and heated storage for selected items of equipment.
(1/2 of projected need.) Cost estimates $80,000 - $120,000
2) Construct additional covered, unheated storage, in increments of approximately 2,250 SF,
or 5-bays per increment. (15 additional bays or second ½ of total projected need, in 3
projects.) Cost estimates $150,000 - $175,000 Price is per 5-bay unit, with a total of three
units being added in the mid-long term.
3) Construct enclosed, heated sign shop adjacent to sign storage (assumed to be in a new,
unheated storage bay). Cost estimates $45,000 - $55,000
4) Construct facilities for Water Department shops and storage, 4,300 SF. Part or all of this
might be off-site. Demolish existing Water Department storage shed. Cost estimates
$370,000 - $475,000
5) Demolish existing administrative offices and construct new office building, 3,000 SF. New
building could be on- or off-site. Cost estimates $800,000 - $900,000 - New building could
be on-site or off-site.
6) Demolish balance of existing vehicle shops and construct new, expanded shops with
storage, 4,000 SF. Cost estimates $900,000 - $1,100,000 - This would create a full set of
modern shops meeting City needs for decades to come.
7) Upgrade and expand site storm drainage, 66,000 SF, including developing retention. Cost
estimates $110,000 - $130,000 - This work could be in the critical path for other, more
urgent needs.
8) Re-grade for drainage and pave balance of site, 40,000 SF. Cost estimates $75,000 -
$80,000 - Individual building pads could be constructed without this work, but site needs
to drain in order to be operationally useful.
9) Provide additional paved staff and public parking, 6,000 SF. Cost estimates $12,000 -
$15,000 - Existing parking will be displaced by street improvements.
10) Provide looped fire line and hydrants throughout site, 600-900 LF. Cost estimates $50,000
- $60,000 Access to fire hydrants will be essential for new construction.
11) Develop dumpster/recycling drop station, 600-1,000 SF. Cost estimates $14,000 - $17,000
12) Miscellaneous site development and landscaping, 6,000 SF. Cost estimates $18,000 -
$21,000 This work is highly dependent upon other individual projects, and scope and cost
could vary significantly.
Original building built in mid 1960s –
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BUDGET ESTIMATE
LOW HIGH
COST MATRIX SUMMARY
Budget for immediate life safety and Code needs: $573,500 $657,000
Budget for operational needs: $1,390,000 $1,683,000
Budget for mid-term and long-term needs: $2,924,000 $3,498,000
Total for all anticipated work (in 2019 dollars): $4,887,500 $5,838,000
Average annual budget over 15 years (in 2019 dollars): $239,700 $285,000
Council Member Nielsen still maintains that it seems more efficient to move services in one
location and feels that in past years the focus was on the shiny projects and have lost site of the
essential services.
Council Member Holmes agrees that the focus on essential services needs to happen. She had some
questions about additional services, particularly the fiber utility. Nathan Stewart reiterated the
immediate needs
Council Member Giles thanked staff for the report. He stated that he was happy to hear that there
is enough space into the future at the current site. He also understood from the presentation that
there is not room for another department such as parks at the current site.
Council Member Sowers thought the presentation was very thorough and well outlined. He asked
is one of the goals to have the administration on the city hall campus. He felt that we are going to
grow out of the space really fast. Public Works Director Nathan Stewart stated that we are not
going to grow out of the space within the next 15 years, beyond that it is too unknown and there
are many options at the site into the future.
Mayor Aymon wants to see what needs to be done immediate and have a plan to get health and
safety improvements done.
Council Member Nielsen reiterated that a new shop location to house both Public Works and Parks
is more cost efficient. The more you invest now the more difficult to move locations in the future
AB 19-284 Library and other Capital Improvements Discussion Follow-up from the
November 22, 2019 Work Session
Staff will follow up on specific Council questions that arose after the 11-22-19 work session with
the library team.
Background: Library and Parks departments continue to develop a comprehensive plan for capital
improvments. This update will include several pieces. Linda Stokes, Treasurer, will present a
financial update on the project from the library perspective. Kurt Wolf will inform the Council
regarding the new Parks building. Library Director Meg Lojek will give library specific
operational and energy efficiency information from library consultants. Erin Greaves will discuss
her City plan and approach to communications regarding the possible ballot initiative.
Meg Lojek Library Director presented
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McCall Public Library Board of Trustees, Building Committee, Humphries Poli and CM Company
are all committed to the application of design and building techniques that promote reduced energy
consumption and decreased environmental footprints. In addition to being a conscious choice,
sustainable design applications are expected to enable realization of immediate and long-term
economic benefits.
Because libraries consume large amounts of energy and resources, and because they affect the
quality of lives in their communities, this project is highly appropriate for green building
principles. According to Humphries Poli, the biggest misconception about green architecture is the
assumption that it is more expensive. Often the tendency is to add things like a green roof or solar
panels. But there are ways to reconfigure the guts of a building without spending more than
traditional construction costs. The following tools and techniques are employed at the McCall
Library project to ensure it will continue to perform well in the future:
Sustainable site strategies
Passive solar building design
Daylighting
Recycled materials
Rapidly renewable / low maintenance building materials
Xeriscaping
Energy modeling of design alternates and review of cost/benefits on energy use systems will
ensure this project is “cheap to keep.” Humphries Poli is engaging an energy systems consultant.
The proposal includes:
1. Establishing preliminary building performance goals
2. Developing a whole building energy model
3. Evaluation of passive design strategies such as thermal mass, shading, natural ventilation
4. Evaluation of thermal enclosure specifications
5. Providing optimal performance targets and recommended assemblies/systems (roofs, wall,
windows/doors, floors and air-barrier to minimize heating and cooling loads
6. Evaluation of low-energy mechanical systems (cold climate heat pumps and high
efficiency E/HRVs)
7. Recommendation of best practices and targets to minimize indoor lighting loads,
plug/process loads, DHW distribution losses, fan/pump energy, and outdoor lighting loads
8. Guidance for renewable energy systems sizing and costs
9. Recommendations for HVAC and building performance monitoring
10. Providing economic comparison of code/design baseline and ‘optimal’ high-performance
design option
11. Providing hygrothermal analysis of unconventional building enclosure assemblies for
long-term durability
12. Electric car charging station
Council Member Giles commented that he was pleased with the choice of a local company.
Linda Stokes updated the financing for the library expansion project.
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Anette Spickard updated on the parks move with some cost estimates stating that the consultants
are being very conscious of cost. Staff has reached out to Heritage Trust for comment as well as
the historic preservation will weigh-in prior to final design. There has been some design of the
library plaza; the designers are donating services to the City for the plaza. The plan is for the
designers to meet again on December 30 with the goal to have drawings by Jan 3`d
Erin Greaves reviewed the Bond Election Public Relations Timeline with the Council.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 10:58 a.m.
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December 20,2019 Special Meeting