Loading...
HomeMy Public PortalAbout2019.12.05 RegularCouncil Meeting MINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall December 5, 2019 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Chamber Report Department Reports Public Comment Public Hearing Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Nielsen, and Council Member Sowers all answered roll call. Council Member Holmes was absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Michelle Groenevelt, Community Development Director; Morgan Bessaw, City Planner; Kurt Wolf, Parks and Recreation Director; Rick Stein, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Nathan Stewart, Public Works Director; Dallas Palmer, Police Lieutenant Also, in attendance was Lisa Johnson, McCall Area Chamber of Commerce; Diane Kushlan, Kushlan Associates; Terry Lindenberg, Treasure Valley Transit Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Nielsen moved to approve the agenda as submitted. Council Member Giles seconded the motion. In a roll call vote, Council Member Nielsen, Council Member Giles, Mayor Aymon, and Council Member Sowers all voted aye and the motion carried. MCCALL CITY COUNCIL Page 1 of 11 December 5, 2019 Regular Meeting CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for period ending November 15, 2019 2. Clerk License Report 3. Warrant Register – GL 4. Warrant Register – Vendor 5. Accept the Following COMMITTEE MINUTES a. Airport Advisory Committee – 2019 – October 3 b. Library Board of Trustees joint with Library Building Committee – 2019 – October 17 6. AB 19-265 Request to Approve Letter to Idaho’s Congressional Delegation and Governor Little to Support Restoration of Salmon and Steelhead Fisheries in Idaho: At the November 19, 2019 Council meeting, a representative of the Idaho Wildlife Federation presented information about a statewide effort to obtain support from cities for Governor Little’s newly formed Task Force for restoration of the salmon and steelhead fisheries. After review of a proposed letter, Council directed staff to revise the letter and bring back for approval. The revised letter has been reviewed by Council President Giles. Action: Approve letter to Idaho’s Congressional delegation and Governor Little to support restoration of salmon and steelhead fisheries in Idaho and authorize the Mayor to the sign the letter. 7. AB 19-269 Request for Approval of the Single Event Concessions Permit – The 9th Annual Flash Point McCall Snow Bike Race - Saturday, January 25, 2020: This event was held at the McCall Golf Course for the first six years and had outgrown the venue. The event promoter worked with City staff to relocate the event to Riverfront Park in 2017 to better accommodate and manage traffic, parking, spectators, and race participants. The event has received very little negative feedback over the years at this location and the event promoter has worked to mitigate those comments for this year’s event. The event promoter left the site in as good if not better condition than when he arrived. The Parks and Recreation Advisory Committee has reviewed the event proposal and voted unanimously in support of the relocation to Riverfront Park and keeping the event as a part of Winter Carnival. Alterations have been made to the course to accommodate concerns from neighbors in Rivers Crossing regarding the closure of the pathway connection to town from Rivers Crossing during last year’s event. This year’s course will only cross this road/path in two locations with traffic control to allow users to pass when safe to do so. The event promotor also made efforts to contact the Rivers Crossing HOA regarding these efforts. Staff requests that Council Review and discuss the conditions outlined in the Single Use Agreement for the Snow Bike Race. Note: City staff spent far less time and energy on the event than in years past when the event was held at the golf course. A full description of the event and a map of the venue and racecourse is available. Action: Approve the Single Event Concessions Permit for the Snow Bike Race based on the conditions or any revisions to the agreement and authorize the Mayor to sign all necessary documentation. 8. AB 19-270 Request to Adopt Resolution No. 19-22 for the Ratification of the 2019 General Election Results: Legislation went into effect on January 1, 2011 that establishes MCCALL CITY COUNCIL Page 2 of 11 December 5, 2019 Regular Meeting counties as the officials for all elections. Idaho Code §34-1205 and §34-1206 state that the county board of commissioners shall be the county board of canvassers and the county clerk shall serve as their secretary for this purpose; and the board shall examine and make a statement of the total number of votes cast for all candidates or special questions that shall have been voted upon at the election. The Valley County Board of Commissioners canvass results of the November 5, 2019 General Election were provided to the Council. Resolution 19-22 ratifies the County Commissioners canvass of the November 5, 2019 General Election. The total number of votes cast at said election for Michael Maciaszek: Total votes cast 1224 For Michael Maciaszek 426 34.80% Total Ballots (people voted) 692 The total number of votes cast at said election for: Jordan Ockunzzi Total votes cast 1224 For Jordan Ockunzzi 279 22.79% Total Ballots (people voted) 692 The total number of votes cast at said election for Colby Nielsen: Total votes cast: 1224 For Colby Nielsen 519 42.40% Total Ballots (people voted) 692 Action: Adopt Resolution 19-22 ratifying the Valley County Commissioners canvass of the November 5, 2019 General Election, authorize the issuance of Certificates of Election at the first meeting in January, and authorize the Mayor to sign all necessary documents. Council Member Nielsen moved to approve the Consent Agenda as submitted. Council Member Sowers seconded the motion. In a roll call vote Council Member Nielsen, Council Member Sowers, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. DEPARTMENT REPORTS Chamber of Commerce Lisa Johnson gave an update on the Downtown Tree Lighting ceremony on Dec 6. She reported the Winter Carnival theme this year is “It’s a Kid’s World” and the goal is to sell all of the raffle tickets before Winter Carnival and stated the parade entries can be done online. She shared After Hours is December 19 at Rupert’s, the Mountain Hollys holiday guide is now available, and the next Women Ignite event is at Tamarack. Staff, Rachel and Lindsey, are attending ski shows in Portland and Spokane promoting winter recreation in McCall. City Manager City Manager Anette Spickard gave a brief update on the Payette Lakes Recreational Water & Sewer District meetings including their consideration of raising the sewer hook-up fees, happenings at the McCall Community Center, and McCall Area Chamber of Commerce efforts regarding recycling. She reported the McCall Golf Pro is retiring and he is actively looking for his replacement, and invited the Council to join staff at the Employee Christmas party and participate in the giving tree for 3 local families in need. She gave an update on the recent employee hires, positions open, and annual evaluation process. MCCALL CITY COUNCIL Page 3 of 11 December 5, 2019 Regular Meeting Airport Airport Manager Rick Stein shared the Pioneer Hangar was accepted as a historical place and would like to plan a celebration sometime in the coming year. He reported the taxi relocation project is on schedule. City Clerk City Clerk BessieJo Wagner reported the final numbers for local option tourism and street tax dollars, licenses and permits, and shared Jodi Weaver, receptionist, was promoted to the Public Works Administrative Assistant. Information Systems Information Systems Manager Chris Curtin reported on the police laptops in the cars and the online ticketing program. He shared the County has reached out to talk to the City about one of their systems, integrating the DocuSign program and some forms, and a new electronic timecard system. Community Development Community & Economic Development Director Michelle Groenevelt reported on the Code updates and stated the next items to be worked on is telecommunications and Title 2. She shared the next McCall Redevelopment Advisory Committee for the Urban Renewal District is meeting on December 16 and are looking for projects. The GIS Historic Walking Tour app is available online and reported on the building permits and upcoming land use applications. She shared Economic Development Planner Delta James joined Susan Madacsi, artist for the Lardo Bridge project, on Boise State Radio to talk about Lardo Bridge and the Public Art program and received 14 applications from artists interested in the Downtown Art Project. Library Library Director Meg Lojek shared their statistics are down from last year and contributes the lower numbers to the road construction. She shared there is a new person at the front desk and staff is excited about the CPE processes. She has been elected president for the Valley Mountain Library Consortium and briefly shared what the group does. She gave an update on the activities at the Library including a movie night where the funds raised where given to 3 non-profits in the community who serves those in need. There have been many meetings with various groups to assist with designing different areas of the new library. Parks & Recreation Parks & Recreation Director Kurt Wolf reported on the different recreation programs and challenges staff had to contend with. The department is bringing back the Photo Contest. He shared the Floral Night was well received, and he had fun dressing up as a turkey to promote the Turkey Free Throw Shoot. He gave an update on staffing, facility planning, downtown sidewalk snow removal, relocating the Friends of the Library, and Downtown Tree Lighting. He is looking to expand the Tree Lighting event next year. Police Police Lieutenant Dallas Palmer reported two applications have been received for the open police officer positions and one applicant for the Code Enforcement position. He gave a brief update on the SWET installation and it is anticipated to go live in the next month. MCCALL CITY COUNCIL Page 4 of 11 December 5, 2019 Regular Meeting Public Works Public Works Director Nathan Stewart reported November was a very busy construction month. He explained the challenges Streets is working through to pave in the Downtown area, and staff is working with Parks department on their first run on the new snow removal program. Street lights on Lenora Street were installed but the lights for Second Street have been delayed at the factory so will not be installed until spring. He shared Susan Devere has retired and Jodi Weaver from the Clerk department is moving into the position of Administrative Assistant. Golf Course Golf Course Superintendent Eric McCormick gave a brief update on snow removal, siding on the maintenance building issues, and dog poop clean-up. PUBLIC COMMENT Mayor Aymon called for public comment at 6:13 p.m. Steve Millemann, attorney for residents on Knowles Road, shared concerns about a short-term vacation rental on 1101 Knowles Road. He relayed series of events related to this short-term rental including a garage conversion to accommodate more people, and encroachment issues of the house and garage into the city right of way. Mr. Millemann claimed that letters have been sent to the City asking about this home and no response was received. He expressed frustration for the lack of response and action. Cheryl Knowles of 1104 Knowles Road had concerns about the short-term vacation rental on her road. She believed it had been remodeled with no permits and the number of cars parking everywhere. She had concerns with the use of the right-of-way and lack of emergency access. Patrick Knowles of 1104 Knowles Road spoke on behalf of his daughter who lives on 1100 Knowles Road and read a letter she had written. She had concerns about the short-term vacation rental who she felt disturbed the character of the neighborhood. She is concerned about the noise, intoxicated people, and neighborhood safety due to lack of space by all the cars, RVs, and trailers. She has cleaned up trash left behind and there has been increased sightings of bears due to the improperly stored garbage. She is concerned with the City’s inaction. Katie Charles of 1095 Knowles Road is concerned with the short-term vacation rental in her neighborhood. She has shared photos of parking, spilled trash, an airstream vehicle for additional revenue, and large event trucks blocking the road. The visitors are loud and it goes on most every weekend. She expressed safety concerns regarding emergency access issues and the home is listed on Airbnb to sleep 20 but there are only 4 bedrooms. There are 3 garages that have been remodeled to sleep people. She expressed frustration with a lack of response of city administrators and wanted to know why laws were not being enforced or the owners penalized. Dave Knowles of 1102 Knowles Road which is his part time address. His concerns echo the other speakers. He would like the city to take action about the problems this home is causing. MCCALL CITY COUNCIL Page 5 of 11 December 5, 2019 Regular Meeting Tara Bybee of 1105 Knowles Road spoke about the short-term vacation rental near here home and stated she has had to deal with drunken brawls, noise late at night, and dust issues which cause a health issue for one of her sons. She calls to complain and feels nothing happens. She is frustrated about the lack of response and feels the rules do not apply for these people. Council asked staff to prepare a briefing on this issue and bring to a future meeting. Hearing no comments, Mayor Aymon closed the comment period at 6:39 p.m. PUBLIC HEARING AB 19-251a Request to Adopt an Ordinance Updating McCall City Code Title 3 to include provisions for Local Housing & Short-Term Rentals – CA-19-01 – Continued from November 21, 2019 Mayor Aymon continued the public hearing for an Ordinance Updating McCall City Code Title 3 to include provisions for Local Housing & Short-Term Rentals – CA-19-01 at 6:39 p.m. Community and Economic Development Director Michelle Groenevelt presented the agenda item to the Council. On June 27, a joint work session was held with the McCall Area Planning and Zoning Commission and the City Council to learn, discuss, and provide direction on potential updates to the City and County Code to encourage more local housing in the jurisdiction (City limits and McCall Impact Area.) The draft code amendments were presented to the Planning and Zoning Commission at the October 1, 2019 meeting. After review of the code changes and discussion, they unanimously recommended approval to the City Council and County Commissioners with some changes to the short-term rental section. Staff and consultant worked with the City Attorney to finalize the code language based on draft code language presented on November 7 with feedback from the City Council. The memo and proposed ordinance have an effective date of January 1, 2020. Diane Kushlan of Kushlan Associates walked the Council through each change and fielded questions from the Council. Mayor Aymon wanted some clarification about the occupancy of four people per bedroom. City Attorney Bill Nichols explained it was not so much about the number sleeping in the room as it was about the number of people overall sleeping in the house. Some owners will put multiple beds or bunk beds in a room, so this addresses existing circumstances and give definition of a bedroom. Council Member Nielsen had concerns with the definitions of dwellings and duplexes. Community & Economic Development Director Michelle Groenevelt explained this is to discourage companies coming in to set multiple short-term rentals (STR). It does not restrict long-term rentals being in those structures. A duplex could have one STR and one long-term rental at the same time. The restriction is for the short-term rentals. There was a brief discussion on the definition of the amount of days and staff answered questions about density zones, RV parks, the necessity of a business license for STR (long-term rentals do not need a business license), and standards for all units under 20 people. There was a discussion regarding trash service and the bear proof trash can language, and parking. City Attorney Nichols addressed the question if these code updates push the limits on regulations, and he stated he felt confident that the State code adopted in 2017 still allow cities to regulate secondary effects of STRs. He also advised to include the public comments made tonight in the public record as they attest to the impacts STRs have on neighborhoods such as parking and garages turned into bedrooms without permitting. MCCALL CITY COUNCIL Page 6 of 11 December 5, 2019 Regular Meeting No public or written comment was received. Mayor Aymon closed the public hearing for an Ordinance Updating McCall City Code Title 3 to include provisions for Local Housing & Short-Term Rentals – CA-19-01 at 7:33 p.m. There was discussion on the changes requested and whether to approve the ordinance at this time. Staff has a meeting scheduled with the County Commissioners to present the Ordinance and would like to not delay the approval to another meeting. City Attorney Nichols suggested to approve a first reading of the title and then bring back to a second reading with amendments for adoption so staff can continue their presentation to the County Commissioners. Council Member Giles moved to suspend the rules and have the first reading by title only, Ordinance 983. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. City Clerk BessieJo Wagner read Ordinance 983 by title only: An ordinance of the City of McCall, Valley County, Idaho, amending, enacting, or deleting the following sections of Title 3, Planning and Zoning, of the McCall City Code, to-wit: Section 3.2.02, Meanings of Terms or Words, to modify the definitions for Accessory Use, Building, Or Structure, Dwelling Unit, Accessory, and Dwelling, Multi-family, to add definitions for Bedroom, Dwelling Unit, Local Housing, Dwelling Unit, Seasonal, Owner Occupancy, McCall Area and Short-Term Rental, and to delete definitions for Community Housing Unit And Dwelling, Two Family; Section 4 3.3.02, Residential Use Regulations, to modify the allowed use for Accessory Structure,<1,500 square feet, to add allowed uses for Dwelling Unit, Local Housing and Dwelling, Short Term Rental, occupancy less than 20 persons, and to delete the allowed uses for Accessory Structure >1,500 square feet and Dwelling, Two Family, and add Footnote 4, a reference to Section 3.8.11; Section 3.4.02, Commercial Use Regulations, to change the title of the section to permitted and conditionally permitted uses within commercial zones, to add the allowed uses for Dwelling Unit, Local Housing and Dwelling Unit, Seasonal Housing, and to delete Item 2 under notes and renumber the remaining items under notes accordingly; Section 3.4.04, Commercial Zone Special Development Standards, Subparagraph (D), Uses, to modify Subparagraph (D), Uses, to allow Single Family, Multi-Family, and Local Housing as part of a Mixed-Use Development, including commercial and or public uses and to provide the conditions therefor by modifying Item 1 for multi-story structures, by modifying Item 2 for developments with commercial and/or public use, by deleting Item 3, and by modifying Item 4 to renumber it Item 3 and including a requirement for equivalent square footage in a CC Zone; Section 3.6.02, Public Zone Use Regulations, to change the title of the section to Permitted and Conditionally Permitted Uses Within Public Zones, to add the allowed use for Dwelling, Local Housing; Section 3.7.032, Requirements For Development, Subparagraph (C), Structure Height, to except certain structures from Subparagraph (C), Structure Height; Section 3.8.11, Accessory Use, Buildings and Structures, to delete Subparagraph (A), to modify Subparagraph (B) by relettering it Subparagraph (A) To Substitute Approval by an Administrator in place of a Commission, to delete Subparagraph (C), and to add a new Subparagraph to be lettered (B) to Limit the Size of an Accessory Structure; enacting Section 3.8.11.01, entitled Accessory Dwelling Units, permitting Accessory Dwelling Units and establishing the number, location, density, basic requirements for habitation, MCCALL CITY COUNCIL Page 7 of 11 December 5, 2019 Regular Meeting health and safety code requirements, size, parking, request for waivers of monthly water services fees, and rental requirements; enacting Section 3.8.21, Entitled Local Housing Density Bonus Program, setting forth the purpose, applicability, general provisions, and calculation of the density bonus; enacting Section 3.8.22, entitled Seasonal Dwelling Units, permitting seasonal dwelling units for use by employees of businesses or institutions within the McCall Area and establishing the conditions therefor; Section 3.10.01, Purpose, to add a Subparagraph (E) promoting local housing and a variety of housing types in quality development; Section 3.10.024, Density Bonus, to modify Subparagraph (C) to delete the maximum increase in density and substitute compliance with Section 3.08.21; deleting Section 3.13.036, Rental of Accessory Dwelling Units, in its entirety; enacting new Section 3.13.036, entitled Additional Conditional Use Permit Standards for dwelling, short-term rental with occupancy of 20 or more guests, setting forth the standards for compliance, use, neighborhood impact and application requirements; enacting Section 3.13.09, Permit Standards for Dwelling, Short-Term Rentals, providing for the permitting of Dwelling and Short-Term Rentals; Section 3.15.02, Preliminary Development Plan Review, Subparagraph (B), Neighborhood Meetings, to modify Subparagraph (B), Neighborhood Meetings, to provide for the submission of an application instead of a plan and to establish timing, notification, and summary of the meeting requirements; and Section 9.4.06, Permits and Inspection, to modify Subparagraph (B), Temporary Use Permits, by deleting Paragraph 1, Fees, Restrictions, and renumbering Paragraph 2, Emergency Permits, as Paragraph 1. AB 19-268 Request to Adopt an Ordinance Updating McCall City Code Title 3 to include provisions for Interior and Exterior Airport Zones – CA-18-05 Mayor Aymon opened the public hearing for an Ordinance Updating McCall City Code Title 3 to include provisions for Interior and Exterior Airport Zones – CA-18-05 at 7:44 p.m. Community & Economic Development Director Michelle Groenevelt presented. A draft amendment to Chapter 6 Civic, Airport and Agriculture/Forest Zones was presented to the Planning and Zoning Commission in a Work Session in November 2018. This original draft was endorsed by the McCall Airport Advisory Committee and the Airport Manager based on review and comments by the airport’s engineers. The draft was revised by city code consultant, Kushlan Associates in consultation with the Airport Manager and presented in a second workshop with the Commission in June 2019. Since the June Workshop, the consultant has further revised Chapter 6, as well as drafted a new section to Chapter 7 Special Districts, titled “McCall Municipal Airport Influence Overlay Zones”. In addition, provisions for new land use compatibility overlay zones, as suggested in the Idaho Transportation Department and Federal Aviation Administration guidelines, have been drafted. Additions and edits are also being proposed for Chapter 2 DEFINITONS. During their regularly scheduled November 5, 2019 meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended the application for approval. The proposed changes in the actual ordinance form, with an effective date of January 1, 2020, has been reviewed by the City Attorney. Diane Kushlan of Kushlan Associates worked through the recommended code amendments and she and staff fielded questions. No public comments were received. The public hearing was continued to allow staff to formalize the ordinance. MCCALL CITY COUNCIL Page 8 of 11 December 5, 2019 Regular Meeting Council Member Nielsen moved to continue the public hearing to formalize the ordinance Updating McCall City Code Title 3 to include provisions for Interior and Exterior Airport Zones – CA-18-05530 to December 19, 2019 at 5:30 pm. Council Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, and Council Member Sowers all voted aye and the motion carried. AB 19-267 Request to Approve Development Agreement for Treasure Valley Transit Mayor Aymon opened the public hearing for the Development Agreement for Treasure Valley Transit at 8:14 p.m. City Planner Morgan Bessaw presented. A Design Review application for a remodel of the existing commercial building at 210 E. Park Street to a multi-modal transit center, to include a new shared driveway access to the existing City Hall parking lot, was heard by the McCall Area Planning and Zoning Commission on December 4, 2018. The application received unanimous approval, which was conditioned on City Council approval for a Development Agreement and/or Access Agreement for the use of the adjacent City parcel for parking, bus access and turn-around. This development agreement is provided to meet the required condition. The development agreement stipulates that the applicant will provide an easement sufficient to build a new driveway with an attached sidewalk between the two buildings. The cost for all engineering and design will be provided by the City. The construction and maintenance of the driveway will also be paid for by the City of McCall while the cost of construction and maintenance for the sidewalk will be provided by Applicant. A staff report and the development agreement has been reviewed by the City Attorney. Terry Lindenberg, Director of Treasure Valley Transit, commented on her pleasure to see forward movement on this project. Public Comments Pat Blanchard of 616 N. Third Street at Alpine Village was concerned about the driveway and the lights from cars shining into her bedroom. It has always been a problem, but she is apprehensive it will be worse with the bus turning around in the parking area. She hopes the plans will prevent st shortcutting from 1 street down the bike path and provide some shielding from the lights in the parking area and driveway. Mayor Aymon closed the Development Agreement for Treasure Valley Transit public hearing at 8:19 p.m. The Council discussed. Council Member Nielsen expressed his desire to see more buses purchased over the installation of the driveway. Council Member Giles is good with the agreement but would like to see more mitigation on the impact to the neighbors. Council Member Sowers brought up that he thought the map for the City Campus and Library project had addressed some of those issues, but he could not recollect for sure. City Manager Anette Spickard explained that part of the Library expansion will be looking at the parking lot improvements which will be discussed at a future meeting but will be done independent from the development agreement. She will take the feedback from Ms. Blanchard back to the expansion team. MCCALL CITY COUNCIL Page 9 of 11 December 5, 2019 Regular Meeting Council Member Sowers moved to approve the Treasure Valley Transit Development Agreement and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, all voted aye, and Council Member Nielsen voted no, and the motion carried. BUSINESS AGENDA AB 19-263 Request to Approve the Parks and Recreation Advisory Committee Member Appointment Parks & Recreation Director Kurt Wolf presented the Parks and Recreation Advisory Committee member appointment. The Parks and Recreation Advisory Committee (PRAC) is established pursuant to Idaho Code 50-210 to advise and make recommendations to the McCall City Council on matters pertaining to the operations, management and programming of the McCall Parks and Recreation Department. The Committee consists of seven voting members. Staff advertised for two weeks one full 3-year position and two letters of interest were received from Andrew Testa and Lance Hayes. The Committee and staff have reviewed the letters and would like to recommend that City Council appoint Andrew Testa to the position. Council Member Nielsen moved to approve the appointment of Andrew Testa to the Parks and Recreation Advisory Committee for a term of 3 years expiring in December 2022. Council Member Sowers seconded the motion. In a roll call vote Council Member Nielsen, Council Member Sowers, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. AB 19-264 Request to Approve the Tree City USA 2019 Application for Re-Certification and 2019 Growth Award Application Parks & Recreation Director Kurt Wolf presented the Tree City USA 2019 for Re-Certification and 2019 Growth Award applications. The Parks and Recreation Department has fulfilled the requirements set by the Arbor Day Foundation for McCall to again qualify as a Tree City USA. In addition, the Parks Department has completed numerous projects that qualify for a growth award in conjunction with the Tree City USA application process. It is the department’s goal to utilize the Idaho Street tree planting with the school district, and the Downtown Core Project – Silva cell installation for the application. He shared what projects were used for last year’s award. Council Member Giles moved to approve the City of McCall application for Tree City USA and a Growth Award and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. AB 19-266 City Manager Annual Performance Evaluation Process City Clerk BessieJo Wagner presented the City Manager Annual Performance Evaluation Process. This is the time of year when all City employees participate in the Annual Performance Evaluation process. As the City Manager is a direct report of the Council, the Council will complete an annual performance evaluation of the City Manager’s performance during 2019. The Performance Evaluation process used by City Council has been as follows: MCCALL CITY COUNCIL Page 10 of 11 December 5, 2019 Regular Meeting Phase I The City Manager will complete an Employee Self Feedback form and submit it to Human Resources who will forward the completed form to the Council. Phase II Each of the City Manager's direct reports will complete a Supervisor Evaluation form where they have an opportunity to evaluate their manager in an anonymous manner. The Supervisor Evaluation forms will be submitted to Human Resources who will compile all feedback into one document that will be sent to the Council. Phase III The Council will use the prior year evaluation, position description, self-feedback, and supervisor evaluation forms to complete the Annual Performance Evaluation. Each Council Member will have an opportunity to submit feedback and establish goals for the upcoming year. Phase IV The Council will work with the Human Resources Manager to summarize and formalize performance review documents to be presented to the City Manager as the Annual Performance Evaluation for 2019. City Clerk Wagner explained the Council will need to begin the evaluation process for the City Manager and assign Council member(s) to act as a scribe to be responsible for collecting comments from the Council and completing the performance evaluation documents. After which, an executive session will be scheduled to deliver the 2019 performance evaluation to the City Manager at a future meeting, prior to February 01, 2020. The Council decided to select someone to act as a scribe at the December 19, 2019 meeting. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT Without further business,Mayor Aymon adjourned the meeting at 8:36 p.m. �•��� M c C4 ' ATTEST: ' v •• St;AL y Aide kie J. Ay on, M or * ( o, 4 4"Pie' BessieJo W._ne, City ),-rk ,,; DN���' MCCALL CITY COUNCIL Page 11 of 11 December 5, 2019 Regular Meeting