HomeMy Public PortalAbout2019.11.21 Regular Council Meeting
MINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
November 21, 2019
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Public Comment
Work Session
Public Hearing
Business Agenda
Executive Session
Return to Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen,
and Council Member Sowers all answered roll call.
City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney;
BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City
Treasurer; Delta James, Economic Development Planner; Morgan Bessaw, City Planner; Kurt
Wolf, Parks and Recreation Director; Meg Lojek, Library Director; Chris Curtin, Information
Systems Manager
Also, in attendance were Joel Miller, Humphries Poli; Diane Kushlan, Kushlan Associates; Walter
Sledzieski, McCall Historical Preservation Commission; Garret Visser, Idaho Wildlife Federation;
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Holmes moved to approve the agenda as submitted. Council Member
Nielsen seconded the motion. In a voice vote all members voted aye and the motion carried.
CONSENT AGENDA
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Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
Council for reading and study. Items listed are considered routine by the Council and were enacted
with one motion.
1. Payroll Report for period ending November 1, 2019
2. Clerk License Report
3. Warrant Register – GL
4. Warrant Register – Vendor
5. AB 19-260 Request to accept the Treasurer’s Report as Required by IC 50-208:
Treasurer’s report of accounts and activity of office during the month of October 2019
regarding care, management or disposition of moneys, property or business of the City.
Action: The Council shall examine the report and determine whether additional
information from the Treasurer is required.
6. AB 19-245 Request to Execute the Land and Water Conservation Fund State and
Local Agreement: The City of McCall Parks and Recreation Department has received
formal notification from the Idaho Department of Parks and Recreation of a Land and
Water Conservation Fund grant award providing $136,004 to support the placement of new
playground equipment and associated pathway, drainage, landscaping and ADA
improvements in Brown Park. Execution of the State and Local Project Agreement is
required to secure the grant funds. Matching local funds of at least $136,004 (50% of total
project cost) are required for this grant program, which reimburses for costs accrued during
the project timeline (until December 31, 2021) up to a total of $136,004. City staff have
budgeted for the required local matching funds through the CIP process. Action: Authorize
the Mayor to sign the Land and Water Conservation Fund State and Local Agreement.
7. AB 19-252 Request to Adopt Resolution 19-21 Authorizing the Sale of the Surplus
Personal Body Armor to Valley County Sheriff’s Office: Idaho Code 67-5732A allows
the conveyance of surplus personal property to other state and local agencies. The Valley
County Sheriff’s Office has requested to purchase the body armor worn by a former
employee of the McCall Police Department. The former employee has accepted a position
with Valley County Sheriff’s Office. Body armor is custom fit and made for individual
officers. Body armor has a five-year life. The police department has prorated the cost of
the vest to the remaining life of four years. The purchase price is $500. Action: Adopt
Resolution 19-21 authorizing the sale of the surplus personal body armor to Valley County
Sheriff’s office and authorize the Mayor to sign all necessary documents.
8. AB 19-254 Request to Approve the Extension of the Contract for Janitorial Services
with First Class Cleaning Services: In November 2018, McCall City Council approved a
cleaning contract for the new Police Department building with First Class Cleaning
Services. The contract was written with the provision to allow for “two (2) additional one
(1) year periods, under the same term and conditions”. Justin Williams, Chief of Police, is
requesting the extension of the contract for one (1) year. This expense is accounted for in
the FY20 budget. Action: Request Council to approve the extension of the contract for
janitorial services with First Class Cleaning Services and authorize the Mayor to sign
necessary documents.
9. AB 19-256 Request to Approve the Amendment No. 1 To Enterprise Software License
Agreement Renewing the Enterprise Software License Agreement with
ArchiveSocial: In November 2018, McCall City Council approved an Enterprise Software
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License Agreement with ArchiveSocial. The contract was written with the provision to
allow for “Licensee may elect to renew this Agreement thereafter for successive periods of
1 year (each, a "Renewal Term") by providing written notice of renewal to Licensor at least
30 days prior to the scheduled expiration of this Agreement.” Staff is requesting the
renewal of the agreement for one (1) year. This expense is accounted for in the FY20
budget. Action: Approve the Amendment No. 1 To Enterprise Software License Agreement
Renewing the Enterprise Software License Agreement with ArchiveSocial and authorize
the Mayor to sign all necessary documents.
Council Member Holmes moved to approve the Consent Agenda as submitted. Council
Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council
Member Giles, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all
voted aye and the motion carried.
PUBLIC COMMENT
Mayor Aymon called for public comment at 5:33 p.m.
Hearing no comments, Mayor Aymon closed the comment period at 5:33 p.m.
WORK SESSION
AB 19-244 Presentation and Request to Adopt the Feasibility Study for Construction and
Operation of a Community Event Space and Boathouse
Parks & Recreation Director Kurt Wolf presented the feasibility study for construction and
operation of a Community Event Space and Boathouse and introduced Joel Miller of Humphries
Poli. On February 23, 2018, there was a work session regarding the conceptual proposal for a
community space and boat house structure on City owned property known as the Spruce Street
right-of-way or ‘Hill Climb Park’. The Council was supportive of this concept and wanted a
feasibility study to better understand the project. Council approved the use of Local Option Tax
funds for the study, and on July 11, 2019, a contract with Humphries Poli was approved for
professional services for a feasibility study for the construction and operation of a Community
Boathouse. The final report has been reviewed by City Staff and citizen Jim Pace who presented
the original concept to Council.
Mr. Miller provided an overview of the feasibility study. He went over the proposed site and
concepts used in other cities. The study includes a few design examples, but the main purpose of
this study was to look at financial feasibility. He shared the cost estimates for construction, utilities,
and possible revenue, and how the project ties in with the McCall Comprehensive Plan. Staff
recognizes the reality of starting this project is not feasible currently but asks the Council to adopt
the feasibility study as a planning document for future discussions. Mayor Aymon believes the
boathouse to be a beautiful idea and a nice amenity to the community. Council Member Sowers
likes the concept but wondered how necessary it is to have when there are many other projects that
need attention. Staff explained the next step would be to engage the community in discussions and
looking for partnerships. Council Member Holmes is concerned about parking. Council Member
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Nielsen felt positive that staff is looking at developing this area and liked the information provided
by the feasibility study.
Council Member Giles moved to adopt the Community Event Center and Boathouse
Feasibility Study as a planning document and provide direction to staff. Council Member
Nielsen seconded the motion. In a roll call vote Council Member Giles, Council Member
Nielsen, Mayor Aymon, and Council Member Holmes all voted aye and Council Member
Sowers voted no, and the motion carried.
PUBLIC HEARING
AB 19-251 Request to Adopt an Ordinance Updating McCall City Code Title 3 to include
provisions for Local Housing & Short-Term Rentals – CA-19-01
Mayor Aymon opened the public hearing at 6:00 p.m.
City Planner Morgan Bessaw presented the Ordinance updating the McCall City Code Title 3 to
include provisions for Local Housing & Short-Term Rentals – CA-19-01. On June 27, a joint work
session was held with the McCall Area Planning and Zoning Commission and the McCall City
Council to learn, discuss, and provide direction on potential updates to the City and County Code
to encourage more local housing in the jurisdiction (City limits and McCall Impact Area.)
The draft code amendments were presented to the McCall Area Planning and Zoning Commission
at the October 1, 2019 meeting. After review of the code changes and discussion, they unanimously
recommended approval to the City Council and County Commissioners with some changes to the
short-term rental section. Staff and the consultant worked with the City Attorney to finalize the
code language based on draft code language presented on November 7th with feedback from the
City Council.
Diane Kushlan, Kushlan Associates, gave a brief update of the changes including occupancy based
on number of bedrooms, a definition for “McCall Area”, permit standards regarding business
licensing and property management contacts, and neighborhood meeting process. City Attorney
Bill Nichols clarified the purpose behind the changes as Ms. Kushlan went through them.
Council Member Holmes would like more time to digest what was presented. Council Member
Sowers wanted to know if there had been any comments from the property management
companies. Staff clarified noise restrictions and neighborhood meeting process. Council Member
Nielsen would like more time as well before deciding. It was the general consensus of the Council
to continue the public hearing to the next meeting.
Council Member Holmes moved to continue AB 19-251 and the public hearing to the Council
meeting on December 5, 2019 at 6:00 p.m. Council Member Sowers seconded the motion. In
a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, Council
Member Giles, and Council Member Nielsen all voted aye and the motion carried.
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BUSINESS AGENDA
AB 19- 258 Request for a Library Board of Trustees Appointment - Lynn Lewinski
City Manager Anette Spickard presented the Library Board of Trustees appointment. The Library
Board voted unanimously on November 4, 2019 to accept Ms. Lewinski’s application to serve
another term on the Board and recommend her appointment to the City Manager and City Council.
The position was advertised in the Star News for two weeks and Ms. Lewinski’s application was
the only one received by the application deadline. She has served as the Library Board’s secretary
and has been actively involved in the library expansion project. Her letter describes her interest in
continuing to serve. The City Manager has reviewed and approved the appointment of Ms.
Lewinski to the Board as required by Idaho Code Title 33 Chapter 26 which states the City
Manager and the City Council shall appoint members to the Library Board. Ms. Lewinski will
serve a regular 5-year term on the Library Board of Trustees. There are no terms limits for Library
Board members per Idaho Code.
Council Member Sowers moved to appoint Lynn Lewinski to the McCall Public Library
Board of Trustees for a term to expire October 2024. Council Member Giles seconded the
motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon,
Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried.
AB 19-253 Request for Approval of the Tree Advisory Committee Member Appointment
Parks & Recreation Director Kurt Wolf presented the Tree Advisory Committee member
appointment. The Tree Advisory Committee is responsible for the location, selection, and
identification of any trees, which qualify as a landmark tree or stand, of identifying and
inventorying street trees, of reviewing development proposals that may affect landscaping and
provide comment to the Planning and Zoning Commission and City Council.
An ad was placed in Star News and ran for two weeks requesting letters of interest for the open
position on the Tree Advisory Committee due to an expired term. Pavla Clouser, current member,
expressed interest in remaining on the committee and submitted a letter. Amy Dolberry also
submitted a letter of interest for consideration. No other letters of interest were received.
Council Member Sowers moved to Approve the Reappointment of Pavla Clouser to a three
year term to the Tree Advisory Committee. Council Member Holmes seconded the motion.
In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon,
Council Member Giles, and Council Member Nielsen all voted aye and the motion carried.
AB 19-248 Request to appoint Dallas Young and Craig Vroom to the McCall Public Art
Advisory Committee
Economic Development Planner Delta James presented the McCall Public Art Advisory
Committee member appointments. The mission of the McCall Public Art Advisory Committee
(PAAC) is to make recommendations to City Council regarding public art projects and policies
within the City of McCall. The Public Art Advisory Committee was formed in 2012 by resolution
of City Council (Resolution 12-13), consisting of five members appointed by City Council.
Resolution 19-10, adopted by City Council on June 13, 2019, expanded the committee size from
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five (5) to seven (7) members. Members are appointed to three-year terms, which are renewable
for one additional term.
Upon expansion of the committee from five to seven member in June 2019, the new position
vacancies were advertised, and letters of interest were received from three community members;
Dallas Young, Susan Farber and Judy Drake. City Council appointed Judy Drake and Susan Farber
to the committee in July 2019.
Sue Dixon is moving out of state and has submitted her committee position resignation. Dallas
Young has expressed her continued interest in serving on the Public Art Advisory Committee.
Additionally, Craig Vroom’s first term on the committee will expire December 2019 and he would
like to be considered for reappointment for a second term. Letters of interest from Dallas Young
and Craig Vroom are enclosed. Since the most recent recruitment effort occurred three months
ago, the City Manager recommends Council consider Dallas Young and Craig Vroom for
appointment. Alternatively, Council can direct staff to advertise the vacancies for two weeks.
Council Member Holmes moved to appoint Dallas Young and Craig Vroom to the McCall
Public Art Advisory Committee for three-year terms expiring December 2022. Council
Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council
Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Nielsen all
voted aye and the motion carried.
AB 19-246 Request to appoint Morgan Zedalis to the McCall Historic Preservation
Commission
Walt Sledzieski, McCall Historic Preservation Commission Chair, presented the Commission
member appointment. The McCall Historic Preservation Commission (HPC) is responsible for
conducting a survey of local historic properties and recommending methods necessary to preserve,
maintain and restore historic properties. The Commission also conducts educational and
interpretive programs and recommends nominations of properties to the National Register of
Historic Places.
Jennifer Theisen resigned her position after 10 years of service on the HPC in October. The open
position was advertised for two weeks and generated one response from Morgan Zedalis. Morgan
is an archeologist and historian currently working as the Assistant Forest Archaeologist for the
Payette National Forest. In order to have status as a Certified Local Government (which McCall
is currently designated), the HPC must have members that have certain qualifications related to
historic preservation which Morgan can provide.
Council Member Giles moved to appoint Morgan Zedalis to a (3) three-year term on the
McCall Historic Preservation Commission with term expiring November 2022. Council
Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council
Member Sowers, Mayor Aymon, Council Member Holmes, and Council Member Nielsen all
voted aye and the motion carried.
AB 19-247 McCall Historic Preservation Commission Annual Report for 2019
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Walt Sledzieski, McCall Historic Preservation Commission (HPC) Chair, presented the Annual
Report for 2019. The HPC is responsible for conducting a survey of local historic properties and
recommending methods necessary to preserve, maintain and restore historic properties. The HPC
also conducts educational and interpretive programs and reviews nominations of properties to the
National Register of Historic Places.
Mr. Sledzieski briefly shared the year’s highlights including the recognition by the National Park
Service of the Johnson Flying Service (Pioneer) Hangar to be on the National Register of Historic
Places, the Boise State University intern to organize a digital data base for local historical places,
development of a historic tour map now available through the web, oral history training for HPC
members to begin capturing local stories, and the reopening of the Historic Museum. He gave
synopsis of the HPC goals for 2020.
AB 19-250 Request for Approval to Submit a FY20 Certified Local Government Grant
Application to Support Historic Preservation Commission Member Professional
Development
Economic Development Planner Delta James presented the FY20 Certified Local Government
Grant Application to support Historic Preservation Commission Member Professional
Development. The Idaho State Historic Preservation Office (SHPO) administers federal funds for
preservation projects through the Certified Local Government (CLG) program. The City of McCall
is a certified local government and is eligible to apply for funding. Members of the McCall Historic
Preservation Commission wish to attend the 2020 Idaho Heritage Conference in Pocatello in
September and/or the National Alliance for Preservation Commission Forum in Tacoma in July
2020. The conferences typically offer workshops regarding preservation, research methods, and
other topics of value to Commission members. Grant funds and funding from the FY20 City budget
would be used to pay for registration, lodging, meals and mileage for up to five Commission
members.
Council Member Nielsen moved to approve submittal of a Certified Local Government
Grant application and authorize the Mayor to sign all necessary documents. Council
Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council
Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Sowers all
voted aye and the motion carried.
AB 19-249 Request for Approval to Submit an Idaho Commission on the Arts Quick Funds
Grant Application for Downtown Public Art
Economic Development Planner Delta James presented the Idaho Commission on the Arts Quick
Funds Grant Application for Downtown Public Art. The Quick Funds Project for Organizations
grant program offered by the Idaho Commission on the Arts supports arts projects that are open to
the public and offered by Idaho nonprofits, schools or local government agencies. The public art
project for McCall’s downtown core is eligible for this grant program and requested funds would
be utilized to augment community input into the artwork design and selection. More information
about the grant program can be found at: https://arts.idaho.gov/grants/quickproject-orgs/
Council Member Holmes moved to approve submittal of an Idaho Commission on the Arts
Quick Funds Grant application and authorize the Mayor to sign all necessary documents.
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Council Member Giles seconded the motion. In a roll call vote Council Member Holmes,
Council Member Giles, Mayor Aymon, Council Member Nielsen, and Council Member
Sowers all voted aye and the motion carried.
AB 19-257 Idaho Wildlife Federation Presentation regarding Salmon and Steelhead Decline
in Idaho and Request to Approve Letter of Support
Garret Visser, Conservation Program Coordinator at the Idaho Wildlife Federation, at the request
of Mayor Aymon, presented salmon and steelhead decline in Idaho, and what towns can do to help
preserve the fish populations. The Idaho Wildlife Federation (IWF) is a non-profit organization
that advocates for the conservation of Idaho’s fish and wildlife, habitat, and outdoor heritage. As
a statewide, nonpartisan group founded by sportsmen and women, IWF seeks creative and
proactive solutions to solve complex natural resource issues that impact fish and wildlife, habitats,
and hunting and fishing opportunities. Their efforts advance “made in Idaho” solutions to the
modern challenges of wildlife management and they believe wildlife and sporting opportunities
can thrive while maintaining local economies and working agricultural landscapes. They advocate
effectively for sound policy, vehemently defend public lands in public hands, and work with public
officials to achieve their goals and bring a sportsman voice to the planning table. IWF seeks to
spread awareness on behalf of issues that support Idaho's fish and wildlife populations, the delicate
habitats that support them, and access to these resources by sportsmen and women alike. IWF
works tirelessly on proactive efforts to enhance fish and wildlife populations and hunting and
fishing experiences, while defending against the increasing threats of disease, invasive species,
pollution, and privatization.
Mr. Visser explained that even though much money is invested in preservation of these fish,
number are declining. Smolt efforts are not working as many of the young fish sent out are not
coming back. Many small communities rely on the fishing industry for their livelihood. He was
former fishing guide and more recently has been working with local communities and cities, and
on the Idaho Governor task force created this last summer. His goal is to bring all interested groups
together to find solutions where the federal efforts have failed. He asked the Council to show
support by signing a River of Unity letter addressed to the Governor and the Idaho State
Representatives and Senators. He answered questions about who he has contacted, and his
relationships in working closely with the Riggins and other towns outfitters and other interested
parties. He shared the efforts of the Governor Task Force to contact fish hatcheries and biologists
and explained purpose of the letter is to show a unified front of the river communities to get the
attention of State Legislators to enact some policies.
The Council discussed. Council Member Nielsen was supportive. Council Member Holmes sees
the letter as a good neighbor effort to be supportive to those groups already working on the issue.
Council Member Giles is supportive but would like to edit some of the language of the letter to be
less harsh. Mr. Visser explained the language. Mayor Aymon feels the letter adjusted to reflect the
view of McCall makes it more effective. Council Member Sowers agrees with Council Member
Giles. There was a brief discussion regarding of the recovery effort failures of the Federal
Government. Mr. Visser is hoping to deliver the letter in person to Washington DC by the end of
January 2020.
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There was Council consensus to have Council Member Giles work with the City Manager reword
parts of the letter and bring back to a future meeting for approval.
AB 19-255 Request to Approve Conditional Use Permit CUP-19-07 for 1650 Bear Basin Road
City Planner Morgan Bessaw presented the Conditional Use Permit CUP-19-07 for 1650 Bear
Basin Road. A Conditional Use Permit application to construct a 2,450 square foot detached garage
creating an accessory structure in excess of 1,500 square feet. A properly noticed public hearing
for the application was heard by the McCall Area Planning and Zoning Commission during their
regularly scheduled October 1, 2019 meeting. During their November 5, 2019 meeting, the McCall
Area Planning and Zoning Commission unanimously recommended this conditional use permit to
the City council for approval without a second public hearing. She explained the conditions of
approval (listed below) and answered questions.
Conditions of Approval include: This Conditional Use Permit shall be exercised within twelve
(12) calendar months of the date of City Council approval; Prior to issuance of a building permit,
the applicant shall receive final engineering approval; Prior to issuance of a building permit, the
applicant shall receive an accessory use authorization from the Central District Health Department;
Prior to issuance of a building permit, the applicant shall provide proof of quiet title action to
remove the underlying Brown Tie and Lumber easement or shall provide a revised site plan with
the proposed shop location outside the easement; and Prior to issuance of a Certificate of
Occupancy, all disturbed areas shall be reseeded with native grasses.
Carey Freeland, applicant, answered questions about meeting the conditions regarding tree
removal. Staff explained sometimes the City Arborist does not visit the site but makes the
determination from the application depending on the circumstances.
Council Member Sowers moved to approve conditional use permit application CUP-19-07
for 1650 Bear Basin Road as recommended by the McCall Area Planning and Zoning
Commission and authorize the Mayor to sign all necessary documents. Council Member
Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member
Holmes, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye
and the motion carried.
AB 19-259 Work Session and Direction – Municipal Fiber Utility Discussion – Buildout
Timelines and Community Interest
Information Systems Manager Chris Curtin presented the Municipal Fiber Utility discussion
regarding buildout timelines and community interest. On July 12, 2018, Council approved
Resolution 18-15 recognizing internet services to be essential services. Additionally, language in
the McCall Area Comprehensive Plan’s Policy 2.5 “Improve broadband and fiber optic capacity
within the city….” and Policy 5.2 “Explore ways of expanding high speed internet and fiber optic
access to public buildings, businesses and residences….” supports this need.
At the April 26, 2019 Council work session, staff provided a brief history about the project and
explained the challenges and goals of providing this service. The staff discussed the merits of
expanding on installed fiber and conduit to create an open fiber network allowing third parties to
offer internet services to citizenry and businesses within the City of McCall. This would be a multi-
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year project designed to support high speed internet access at lower prices for the community.
Council expressed support of the project and gave staff direction to move forward and bring back
th
more information on the methods for financing this effort. At the September 26 work session,
Council reviewed in depth the merits of the different models and reviewed the Rapid Fiber Plan
draft, Financing models and Cost Projections. Staff was asked to show community interest and
provide cost projections related to a 5-year buildout vs the originally proposed 10-year.
InfoSystems Manager Curtin presented the online live “Heat Map” to exhibit community interest
and shared three possible buildout timelines which show the initial one-time cost to the City to
fund this project depending if a 5-year, 7-year, or 10-year timeframe. Previously, the Council
indicated interest to have the buildout be funded through an Opt-In Local Improvement District
(LID). He explained each years’ LID would be sold to fund the following years’ buildout, and at
the end of the buildout, the City would recoup the initial start-up costs. The ultimate cost to each
household is a function of the take rate. The higher the take rate the lower cost per household. A
60% take rate would be considered a minimum rate to install a neighborhood. It is recommended
the buildout be performed by City staff to control labor costs and provide certainty for construction
scheduling. It is estimated staffing needs would be 3-6 FTE depending on build rate. Labor costs
for buildout would be paid through the LID as part of the project construction cost. The
construction window is estimated to be 7-8 months each year. Two of the staff would be required
to have specialized skills which would make it very desirable to keep year-round (Fiber splicer
and Boring machine operator). The fiber splicer could be used year-round by the IT department in
a dual role managing the RAPID network and splicing\\installing\\troubleshooting customer service
calls about the network. The City would then determine whether the remaining construction staff
could be utilized in snow plowing\\removal or Parks and Recreation maintenance activities and be
retained on a year-round basis if funds are available.
There was a lengthy discussion and staff answered questions. Council Member Nielsen would like
to see more concrete plans to identify a test neighborhood, the matrix surrounding what would
make it a success, and a strategic plan created. Staff requests a build out projection be identified
in order to create a strategy to bring back to Council. The recommendation would be to select
either the 7- or 10-year build out plan as the 5-year is too aggressive. There was discussion about
how the strategic plan would come together and clarification of how to make expectations meet
reality.
Council direction to staff was to develop a strategic plan that would include how to target
neighborhoods, marketing, next steps criteria based on the 10-year projection option. Staff is also
to identify a test neighborhood and recommend a construction plan for a possible build out in 2021.
AB 19-261 Request approval of a Duct Occupancy Agreement with Syringa Networks, LLC
Information Systems Manager Chris Curtin presented the Duct Occupancy Agreement with
Syringa Networks, LLC. Syringa Networks, LLC has approached the City to lease one of three
installed conduits. They are hoping to interconnect the Park Place building, Central District Health
and a building on Lake Street. The contract is for a term of 10 years with automatic renewal.
Syringa will be responsible for fiber installation and maintenance related to the leased conduit.
The contract has been reviewed by legal counsel and would provide for a small monthly recurring
income.
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Mr. Curtin answered questions and clarified how the agreement would operate. City Attorney Bill
Nichols pointed out that the agreement does not allow the City to terminate the lease after the 10
years unless there was a default in payment and advised the Council to consider that restriction
and know they have the choice to make changes to the language.
After a brief discussion, the Council would like to renegotiate to add language giving the City
some control over the renewal of the contract and asked staff to work with the legal counsel for
better terms and bring the item back for approval at a future meeting.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings.
The Council took a short break at 8:56 p.m. and reconvened at 9:00 p.m.
EXECUTIVE SESSION
At 9:01 p.m. Council Member Nielsen moved to go into Executive Session for:
Litigation pursuant to Idaho Code 74-206 (1)(f) To communicate with legal counsel for
the public agency to discuss the legal ramifications of and legal options for pending
litigation, or controversies not yet being litigated but imminently likely to be litigated. The
mere presence of legal counsel at an executive session does not satisfy this requirement
Records pursuant to Idaho Code 74-206 (1)(d) To consider records that are exempt from
disclosure as provided in chapter 1, title 74, Idaho Code
Land Acquisition pursuant to Idaho Code 74-206(1)(c) to acquire an interest in real
property not owned by a public agency. (ADDED 11/18/19)
Council Member Sowers seconded the motion. In a roll call vote, Council Member Nielsen,
Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member
Holmes all voted aye and the motion carried.
Council discussed Thompson Place Litigation Settlement Agreement and land acquisition.
RETURN TO OPEN SESSION
At 9:27 p.m. Council Member Holmes moved to return to Open Session. Council Member
Giles seconded the motion. In a voice vote, all members voted aye and the motion carried.
Council Member Nielsen moved to approve the Thompson Place litigation settlement
agreement and authorize the Mayor to sign all necessary documents. Council Member Giles
seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles,
Mayor Aymon, Council Member Holmes, and Council Member Sowers all voted aye and the
motion carried.
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Council Member Holmes moved to enter into an Exchange Agreement with Edith and David
McGregor, authorize staff to negotiate closing date in reference to paragraph 3 of the
Exchange Agreement, and authorize the Mayor to sign all necessary documents. Council
Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council
Member Nielsen, Mayor Aymon, Council Member Giles, and Council Member Sowers all
voted aye and the motion carried.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 9:29 p.m.
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