HomeMy Public PortalAbout20-9734 Public Relations RFPSponsored by: City Manager
RESOLUTION NO. 20-9734
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING
ISSUANCE OF A REQUEST FOR PROPOSALS ("RFP")
FOR A PUBLIC RELATIONS AND MARKETING
CONSULTANT; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission desires to increase awareness of the City of
Opa-locka's ("City") mission and goals, garner public and community support and an
understanding of the City's initiatives and programs, as well as be at the forefront of
any potentials issues that may impact the City; and
WHEREAS, the City desires to work with a professional, full time firm on an as -
needed and on -going basis to bring about aforementioned results; and
WHEREAS, the City also desires to work with qualified professionals with
experience in creating a unique brand/identity, memorable message development and
communication through multiple media formats; and
WHEREAS, the City has determined that issuance of an RFP for said services is
in the best interest of the City and its residents.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. Adoption of Representations. The above recitals are true and
correct and are incorporated into this Resolution by reference.
Section 2. Approval of Issuance of RFP for a Public Relations and Marketing
Consultant. The City Commission of the City of Opa-locka hereby approves the
issuance of a Request for Proposals (RFP) for a Public Relations and Marketing
Consultant, as set forth in Exhibit "A" attached hereto.
Resolution No. 20-9734
Section 3. Effective Date.
This Resolution shall take effect immediately upon adoption by the City Commission of
the City of Opa-locka.
PASSED and ADOPTED this 26th day of February, 2020.
Matthew A. Pigatt, Mayor
• TEST:
Jo ., a Flores, City Clerk
APPROVED AS TO FORM AND
LEGAASUFFICIENCY:
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Burnadette'Torris-Weeks, P.A.
Moved by: Commissioner Burke
Seconded by: Vice Mayor Davis
VOTE: 5-0
Commissioner Bass YES
Commissioner Burke YES
Commissioner Kelley YES
Vice -Mayor Davis YES
Mayor Pigatt YES
ft
City of Opa-Locka
Agenda Cover Memo
Department
Director:
Department
Director
Signature:
City
Manager:
John E. Pate
CM Signature:
,--!,441)
/Ar /
Commission
Meeting
Date:
02.26.2020
Item Type:
(EnterX in box)
Resolution
Ordi an e
Other
X
Fiscal
Impact:
(EnterX in box)
Yes
No
Ordinance Reading:
(EnterX in box)
sc Reading
2nd Reading
x
$est.
2,000.00
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
x
Funding
Source:
Account# :
16-512490
(Enter Fund & Dept)
Ex:
Legal Advertising
Advertising Requirement:
(EnterX in box)
Yes
No
X
Contract/P.O.
Required:
(EnterX in box)
Yes
No
RFP/RFQ/Bid#:
x
Strategic
Plan Related
(EnterX in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communcation
Area:
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
m
MI
•
•
NI
IN
Sponsor
Name
City Manager
City Manager
Department:
Short Title:
A resolution authorizing the City Manager to issue an RFP for Public Relations and Marketing Consultant.
Staff Summary:
The City of 0pa-locka would like to issue an Request for Proposals (RFP) for Public Relations and Marketing
Consultants to seek a professional, full time firm that will provide a comprehensive and innovative plan to
increase awareness of the City's mission and goals, garner public and community support and understanding
of the City's initiatives and programs, and be at the forfront of any potential issues that may affect the City of
Opa-locka.
Proposed Action:
Staff recommends the approval of this request to issue an RFP to seek quotes from qualified vendors.
Attachment:
Draft RFP Document.
EXHIBIT "A
REQUEST FOR PROPOSAL (RFP)
Public Relations and Marketing Consultant
City of Opa-locka
RFP NO: 2 0-XXXXXXX
REQUEST FOR PROPOSAL (RFP)
PUBLIC RELATIONS AND MARKETING CONSULTANT
CITY OF OPA-LOCKA
PUBLIC RELATIONS AND MARKETING CONSULTANT
RFP NO. 20-XXXXX
TABLE OF CONTENTS
Subject Page Number
Cover 1
Table of Contents 2
Advertisement...,...,. ,...._..,.., 3
Part I - Proposal Guidelines: 4
Part. II Nature of Services Required 8
Part III - Proposal Requirements 10
Part IV Evaluation of Proposals > 12
Proposer Qualifications... 14
Price Proposal.....,;:,......,..,. 15
Debarment, Suspension Certification 16
Drug -Free Certification 18
Non -Collusion Affidavit 19
Non -Discrimination Affidavit 20
CITY OF OPA LOCKA
REQUEST FOR PROPOSALS
RFP N O : 2 0 -XXXXX
Public Relations and Marketing Consultant
Sealed Proposals for Public Relations and Marketing Consulting Services will be received by the
City of Opa-locka at the Office of the City Clerk, 780 Fisherman St, 4th Floor, Opa-locka, Florida
33054, Tuesday, March xx, 2020 by 100 p.m. Any RFP Package received after the designated
closing time will be returned unopened.
An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on
USB Flash Drive in PDF format shall be submitted in sealed envelopes/packages addressed to
the City Clerk, City of Opa-locka, Florida, an marked RFP for Public Relations and
Marketing Consultant.
Proposers desiringdesiri information for use in preparing proposals may obtain a set of such
documents from the City Clerk's Office, 788 Fisherman Street, 4th Floor, Opa-locka, Florida
33054, ar copies of the RFP No. 20-XXXXXXX may also be obtained by visiting the City's website
at www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject any and all proposals and to waive any
technicalities or irregularities therein. The City further reserves the right to award the contract
to that proposer whose proposalbest complies with the RFP NO: 20-XXXXXXX requirements.
Proposers may not withdraw their proposal for a period of ninety (90) days from the date set
for the opening thereof.
A Mandatory pre -bid meeting will be held on Wednesday, March xx, 2020 at 10:00 a.m. at
the Municipal Complex, 780 Fisherman Street, Opa-locka, FL 33054.
City Clerk
Joanna Flores, CMC
CITY OF OPA-LOCKA
RFP NO. 20-XXXXXXX
PUBLIC RELATIONS AND MARKETING CONSULTANT
PART I
PROPOSAL GUIDELINES
1-1. Introduction: The City of Opa-locka is requesting proposals from qualified professional
consultants to provide Public Relations and Marketing consulting services on an as -needed and on-
going basis with experience in creating a unique brand/identity, memorable message development
and communication through multiple media formats.
1-2. Proposal Submission and Withdrawal: The City must receive all proposals in a sealed
envelope by 1:00pm on Monday. March XX. 2020. The proposals shall be submitted at the following
address:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida'33054
To facilitate processing, pleaSe clearly mark the outside of the proposal package as follows: RFP NO.
20-XXXXXXX - Public Relations and Marketing Consultant. This package shall also include the
Proposer's return address.
Proposers may withdraw their proposals by notifying the City in writing at any time prior to the
deadline for proposal submittal. After thedeadline, the proposal will constitute an irrevocable offer,
for a period of 90 days. Once opened, proposals become a record of the CITY and will not be
returned to the Proposer.
The City cautions proposers to assure actual delivery of mailed or hand -delivered proposals directly
to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the
deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may
be made by calling (305) 688-4611 before proposal closing time. Any proposal received after the
established deadline will not be considered and will be returned unopened to the Proposer(s).
1-3. Number of Copies: Proposers shall submit an original and five (5) copies (a total of 6)
plus one copy on CD in PDF format of the proposal in a sealed, opaque package marked as noted
above. The Proposer will be responsible for timely delivery, whether by personal delivery, US Mail
or any other delivery medium.
1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses
incurred in connection with preparation of a response to this Request for Proposal. Proposers
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should prepare their proposals simply and economically, providing a straightforward and concise
description of the Proposer's ability to meet the requirements of the RFP.
1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the
meaning or interpretations of the RFP, until eight (8) days prior to the submittal date. City personnel
are authorized only to direct the attention of prospective Proposers to various portions of the RFP
so that they may read and interpret such for themselves. No employee of the City is authorized to
interpret any portion of this RFP or give information as to the requirements of the RFP in addition
to what is contained in the written RFP document.
1-6. Addendum: The City may record its response to inquiries and any supplemental
instructions in the form of written addenda. The CITY may mail written addenda up to three (3)
calendar days before the date fixed for receiving the proposals. Proposers shall contact the City to
ascertain whether any addenda have been issued. Failure to do so could result in an unresponsive
proposal. Any oral explanation given before the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Agent through written
communication prior to the opening of the proposals.
1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who
submits the proposal judged by the City to be most advantageous.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the
Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals are
reviewed, accepted by appointed staff, the best proposal has been identified, approved by the
appropriate level of authority within the City and executed by all parties. The City anticipates that
the final Agreement will be in, substantial conformance with this sample Agreement; nevertheless,
Proposers are advised that any Agreement may result from the RFP may deviate from the Sample
Agreement.
The City reserves the right to reject all proposals, to abandon the project and/or to solicit and re -
advertise for other proposals.
1-8. Contractual Agreement This RFP and Consultant/Contractor proposal shall be included
and incorporated in the final award. The order of contractual precedence will be the Contract or
Agreement document, original Terms and Conditions, and Proposer response. Any and all legal
action necessary to enforce the award will be held in Miami -Dade County and the contractual
obligations will be interpreted according to the laws of Florida. Any additional contract or
agreement requested for consideration by the Proposer must be attached and enclosed as
part of the proposal.
1-9. Selection Process: The proposals will be evaluated and assigned points. The firm with the
highest number of points will be ranked first; however, nothing herein will prevent the City from
assigning work to any firm deemed responsive and responsible.
The City reserves the right to further negotiate any proposal, including price, with the highest rated
Proposer. If an agreement cannot be reached with the highest rated Proposer, the City reserves the
right to negotiate and recommend award to the next highest Proposer or subsequent Proposers
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until an agreement is reached.
1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever
occurs first, proposals become "public records" and shall be subject to public disclosure consistent
with Chapter 119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided
by law in the response to the RFP, and must identify the data or other materials to be protected, and
must state the reasons why such exclusion from public disclosure is necessary. Document files may
be examined, during normal working hours.
1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office of
all news releases or other publicity pertaining to this RFP or the service, study or project to which
it relates.
1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least
the minimum amounts and conditions specified herein. in theevent the Proposer is a governmental
entity or a self -insured organization, different insurance requirements may apply.
Misrepresentation of any material fact, whether intentional or not, regarding the Proposers'
insurance coverage, policies or capabilities may be grounds for rejection of the proposal and
rescission of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000 per
Occurrence/ $2,000,000 Aggregate (Including Policy Number and Policy Period);
2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per
Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period);
3. Evidence of Workers' Compensation coverage with statutory limits and Employer's
Liability coveragewith limits not less than $100,000 (Including Policy Number and Policy
Period);
4.The City listed as an additional insured. (this may be specifically limited to the specific
job-(s) the contractor will be performing);
5. Minimum 30-day written notice of cancellation.
1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in
the State of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully
licensed and certified shall be rejected.
1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the
Department of Management Services' "Convicted Vendor List". This list is defined as consisting of
persons and affiliates who are disqualified from public contracting and purchasing process because
they have been found guilty of a public entity crime. No public entity shall award any contract to,
or transact any business in excess of the threshold amount provided in Section 287.017 Florida
Statutes for Category Two (currently $25,000) with any person or affiliated on the "Convicted
Vendor List" for a period of thirty-six (36) months from the date that person or affiliate was placed
on the "Convicted Vendor List" unless that person or affiliate has been removed from the list. By
signing and submitting the RFP proposal forms, Proposer attests that they have not been placed on
the "Convicted Vendor List".
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1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of
the City of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be
disqualified from performing the work described in this proposal or from furnishing the goods or
services for which the proposal is submitted and shall be further disqualified from submitting any
future proposals for work, goods or services for the City of Opa-locka.
1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free Work Place
(DFW) programs. Whenever two or more proposals which are equal with respect to price, quality,
and service are received by the City for the procurement of commodities or contractual services, a
proposal received from a business that completes the attached DFW form certifying that it is a DFW
shall be given preference in the award process.
1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes,
and give all notices necessary and incidental to the due and lawful prosecution of the work.
1-18. Protests: Protests of the plans, specifications, and other requirements of the request for
proposal and bids must be received in writing by the City Clerk's Office at lease ten (10) working
days prior to the scheduled bid opening. A detailed explanation of the reason for the protest must
be included. Protests of the award or intended award of the bid or contract must be in writing and
received in the City Clerk's Office within seven (7) working days of the notice of award. A detailed
explanation of the protest must be included.
1-19. Termination for Convenience: A contract may be terminated in whole or in part by the
City at any time and for any reason in accordance with this clause whenever the City shall determine
that such termination is in the best interest of the City. Any such termination shall be effected by the
delivery to the contractor at least five (5) working days before the effective date of a Notice of
Termination specifying the extent to which performance shall be terminated and the date upon
which termination becomes effective. An equitable rdjustment in the contract price shall be made
for the completed service, but no amount shall be allowed for anticipated profit on unperformed
services.
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PART II
NATURE OF SERVICES REQUIRED
2-1 PURPOSE AND SCOPE OF WORK
The City of Opa-locka seeks a professional, full -service Public Relations & Marketing firm that will
provide a comprehensive and innovative plan that will:
• Increase awareness of the City's mission and goals,
• Inform communities about the City's plans and ongoing projects,
• Garner public and community support and understanding of the City's initiatives and
programs,
• Be at the forefront of any potential issue that may affect the City of Opa-locka.
Qualified firms must demonstrate competence and experience in all areas of expertise required by
the scope of services, including, but not limited to: crisis management, brand/identity creation,
message development and delivery, event communication, design,costing, placement, and
prioritizing multi -phased communication campaigns. Qualified firms must also demonstrate
competence in graphic and oral communication to large diverse groups and expertise in facilitating
consensus from multiple public and private interests. Of particular importance is the ability to
develop a branding/PR Campaign to increase positive perceptions of the City of Opa-locka.
Specific tasks may include the following:'
• Creating a unique, memorable identity for the City of Opa-locka
• Developing a comprehensive public relations plan
• Reviewing and updating the City's web and social media strategies
• Creating slogan/logo/tag fine/etc. as appropriate
• Directing City communications when the City faces a crisis situation
• Improve the public and private sector's perception of the City
• Advising on media/public relations strategies in multi -disciplinary efforts to address
passible changes to the City's physical and social fabric
• Developing and maintaining a diverse media distribution list and media contacts on
behalf of the City of Opa-locka
• Create/Design flyers for City events and functions
• Assist City with planning major events
2-2 PROPOSER QUALIFICATIONS
Adequate information and documentation must be provided in the Proposal to support or confirm
satisfaction of the required qualifications below:
• The Proposer shall have extensive experience, expertise and reliability in providing
public relations and marketing service; established reputation in the public relations and
marketing community particularly with governmental clients; Proposer must have a
minimum of five (5) years of consecutive and successful experience in the
aforementioned areas.
• Proposer's track record in providing public relations and marketing services to
governmental agencies as well as private firms (Please provide a list of current and
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relevant projects, including client names, titles, phone numbers and email address.
Please ensure that contact information is current.)
• Project Manager shall have a minimum of five (5) year experience in public relations and
marketing services.
2-3 TERM OF CONTRACT
The term of the contract is anticipated to be two (2) fiscal years with a one (1) year renewable
clause, subject to negotiation of terms with the contractor and the concurrence of the City of Opa-
locka City Commission and availability of annual appropriation.
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PART III
PROPOSAL REQUIREMENTS
3-1 RULES FOR PROPOSALS
In order to maintain comparability and enhance the review process, proposals shall be organized in
the manner specified below and include all information required herein. The proposal must name
all persons or entities interested in the proposal as principals. The proposal must declare that it is
made without collusion with any other person or entity submitting a proposal pursuant to this RFP.
3-2 SUBMISSION OF PROPOSALS
The proposal shall be submitted on 8 1/2 "x 11" paper, portrait orientation, with headings and
sections numbered appropriately. Ensure that all information is written legibly or typed. The
following should be submitted for a proposing firm to be considered:
3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone number, name of
contact person, date, and the proposal number and description,
3.2.2 Tab 1- Table of Contents
Include a clear identification of the material by section and by page number.
3.2.3 Tab 2 - Letter of Transmittal
3.2.3.1 Limit to one or two -pages.
3.2.3.2 Briefly state the Proposers understanding of the work to be done and make a
positive commitment to perform the work.
3.2.3.3 Givethe names of the persons who will be authorized to make representations for
the Proposer, their titles, addresses and telephabne numbers.
3.2.3.4 Provide an/official signature of a Corporate Officer certifying the contents of the
Proposer's responses to the Ci`s Request for Proposal.
3.2.4 Tab 3 - General Information
3.2.4.1 Name of Business.
3.2.4.2 Mailing A%dress and. Phone Number.
3.2.4.3 Names and contact information of persons to be contacted for information or
services if different from name of person in charge.
3.2.4.4 Normal business hours.
3.2.4.5 State if business is local, national, or international and indicate the business legal
status (corporation, partnership, etc.).
3.2.4.6 Give the date business was organized and/or incorporated, and where.
3.2.4.7 Give the location of the office from which the work is to be done and the number of
professional staff employees at that office.
3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies.
If it is, please state the name of the parent company.
3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the
State of Florida and attach copies of all such licenses issued to the business entity.
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3.2.5 Tab 4 - Project Approach
Describe in detail your proposal to fulfill the requirements of the scope of services listed in section
2.2 of this RFP.
3.2.6 Tab 5 - Experience and Qualifications
3.2.6.1 Specify the number of years the Proposer has been in business.
3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP
as listed in section 2-2 of the Scope of Services.
3.2.6.3 Provide examples of marketing materials, press releases, etc. as described in the
Scope of Services.
3.2.6.4 Identify the specific individual who would serve the City on a day-to-day basis as a
primary point of contact and be responsible for the service of the Proposer. The individuals
identified shall be available within 24 hours' notice by telephone to accomplish the
following:
• Attend meetings
• Respond to telephone calls
• Respond to specific inquiries
• Draft and release press releases
Include resumes, not exceeding one page each,. of all key personnel who will be assigned to the
Program.
3.2.7 Tab 6 - Schedule
3.2.7.1 Include a timetable that identifies the amount of time required to complete each
component of the Program.
3.2.7.2 Indicate the earliest available start date for your project team.
3.2.7.3 I irate the project completion date based on the date provided in 3.2.7.1.
3.2.8 Tab 7 - Pricing of Services
3.2.81 Fee basis should be an all-inclusive, hourly fee. Provide a detailed price breakdown
including fees itemized for the following staff: a. Senior Staff; b. Professional staff; c. Clerical
Staff
3.2.9 Tab 8 - References
3.2.9.1 List a minimum. of three (3) references in Florida for which the proposer has provided
marketing and public relations consulting services. Include the name of the organization,
brief description of the project, name of contact person telephone number and email address.
3.2.10 Tab 9 - Additional Forms
Proposers must compete and submit as part of its Proposal all of the following forms and/or
documents
• Proposer Qualifications
• Certification regarding debarment and suspension
• Drug Free workplace certification
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FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY
PROPOSER.
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PART IV
EVALUATION OF PROPOSALS
4-1 SELECTION COMMITTEE
A Selection Committee, consisting of City personnel, will convene, review and discuss all proposals
submitted.
The Selection Committee will use a point formula during the review process to score proposals and
assign points in the evaluation process in accordance with the evaluation criteria. The Proposer
shall satisfy and explicitly respond to all the requirements of the RFP including a detailed
explanation of how the services shall be performed.
4-2 EVALUATION CRITERIA
Category
Points
Experience and Qualifications of professional person n, assigned to project
1. Number of years providing Public Relations and Marketing services
2. Qualifications and experience assigned staff
3. Licensing
4. Adherence to requirements, forms and qualifications listed in this RFP
25
References
1. Performance similar projects for governmental clients including at
least three references
10
Resources and approach
1. Adequate resources (financial, equipment, facilities)
2. Capability to undertake the required performance period
3. Pressed plan and approach. to fulfilling scope
30
Price Proposal
1. Cost of'proposed services
2. Value of added services
35
TOTAL
100
4-3 ORAL PRESENTATIONS
Proposers may be required to make individual presentations to the City Selection Committee in
order to clarify their proposals. Only those firms with the highest rated scores in accordance with
the stated criteria and their weights will be invited to give oral presentations. However, the City
has the right to accept the best proposal as submitted, without discussion or negotiation.
If the City determines that such presentations are needed, a time and place will be scheduled for
oral presentations. Each Proposer shall be prepared to discuss and substantiate any of the areas of
the proposal submitted, and its qualifications to perform the specified services. During the oral
presentations, the Proposers should relate their discussion to the evaluation criteria, which will
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include (but not be limited to) their approach to the project. The proposed Project Manager must
be in attendance.
The Evaluation Criteria may be changed for the oral presentations evaluation phase. References
and site visits (if completed) shall be included in the final evaluation criteria, along with other
criteria and weights as determined by the Selection Committee. Finalists will be informed as to the
revised criteria, if any, prior to their oral presentation.
Additionally, prior to award of an Agreement pursuant to this RFP, the City may require Proposers
to submit such additional information bearing upon the Proposer's ability to perform the services
in the Agreement as the City deems appropriate.
4-4 FINAL SELECTION
The City of Opa-locka will select the firm that meets the best interests of the City. The City shall be
the sole judge of its own best interests, the proposals;and the resulting negotiated agreement. The
City's decisions will be final. Following the notification of the selected firm, it is expected that an
Agreement will be executed between both parties. City staff will recommend award to the
responsible Proposer whose Proposal is determined to provide overall best value to the City,
considering the evaluation factors in this RFP.
4-5 AWARD AND CONTRACT EXECUTION
After review by the Selection Committee of the proposals and oral presentations a recommendation
will be made to the City Manager for submission to the City Commission for final approval. Upon
Commission authorization, contract negotiations will be initiated with the first ranked firm. If those
negotiations are unsuccessful, the City will formally terminate negotiations with the first ranked
firm and will commence contract negotiations with the next ranked firm, etc. Upon successful
contract negotiations with the prevailing firm, the remaining firms will be notified that the process
has been completed; .d; that they were not selected.
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RFP NO. 2 0-XXXXXXX
PUBLIC RELATIONS AND MARKETING CONSULTING SERVICES
PROPOSER QUALIFICATIONS
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's
Occupational License in the area of their fixed business location. The following information MUST
be completed and submitted with the proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation () Partnership () Indivi uala1 ()
3. If Corporation, state:
Date of Incorporation:
State in which Incorpflrated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of
such authorization:
5. Name and Title of P icipat Officers
Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least three commercial or government references that the bidder has
supplied service/commodities meeting the requirements of the City of Opa-locka
specification, during the last twenty-four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locks and will be a factor considered in awarding
any resulting contract. The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform
all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are
in conflict, the most stringent requirement shall apply.
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RFP NO: 20-XIS XXXXX
PRICE PROPOSAL FORM
PUBLIC RELATIONS AND MARKETING CONSULTING SERVICES
PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install
all of the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the
scope of the Project after the Contract Date.
As such, the Vendor shall furnish all labor, materials, ement, tools, superintendence and
services necessary to provide a complete, in place Project farthe Proposed Price of:
LUMP SUM PRICE'::$
SUBMITTED
THIS DAY OF 2020.
BID SUBMITTED BY:
Company Telephone Number
Name of Person Authorizer to; Submit:
Bid
Signature
Title
Fax Number
Email Address
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CITY OF OPA-LOCKA
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OF
RESPONSIBILITY
1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its
Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible
for the award of contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract
or subcontract; violation of Federal or state antitrust statutes relating to the submission of
offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, tax evasion,or receiving stolen property; and
C. Are not presently indicted for, or otherwisecriminally or civilly charged by a
governmental entity with, commission of any of the offenses enumerated in paragraph 1-B
of this provision.
2. The Proposer has not, within a three-year period seceding this offer, had one or more contracts
terminated for default by any City, State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners;
partners; and persons having primary management or supervisory responsibilities within a
business entity (e.g,, general manager; plant manager; head of a subsidiary, division, or
business segment, and similar positions). This Certification Concerns a Matter Within the
Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or
Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001,
Title 18, United States Cody
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any
time prior to contract award, the Proposer learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not
necessarily result in withholding of an award under this solicitation. However, the
certification will be considered in connection with a determination of the Proposer's
responsibility. Failure of the Proposer to furnish a certification or provide such additional
information as requested by the Contracting Officer may render the Proposer non-
responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render, in good faith, the certification required by paragraph
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(a) of this provision. The knowledge and information of an Proposer is not required to exceed
that which is normally possessed by a prudent person in the ordinary course of business
dealings.
E. The certification in paragraph (a) of this provision is a material representation of fact upon
which reliance was placed when making award. If it is later determined that the Proposer
knowingly rendered an erroneous certification, in addition to other remedies available to
the Government, the Contracting Officer may terminate the contract resulting from this
solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES
FULLY WITH THE ABOVE REQUIREMENTS.
Signature
Printed Name
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CITY OF OPA-LOCKA
RFP NO. 20-XXXXXXX
DRUG -FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and
service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual
services, a bid/proposal received from a business that certifies that it has implemented a drug -free
workplace program shall be given preference in the award process. In order to have a drug -free
workplace program, a business shall:
1. Publish a statement notifying employees that the ti awful manufacture, distribution,
dispensing, possession or use of controlled substances is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of druguse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in number (1).
4. In the statement specified in number (1), notify the employees that as a condition for
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction on or plea
of guilty or no contest to anyviolation of Chapter 893, Florida Statutes or of any controlled
substance law of the United States or any singular state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
5. Impose a sanction an,or require the satisfactory participation in a drug abuse assistance or
rehatation program if such is available in the employee's community by any employee
who is so -convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of Section 287.087, Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug -free workplace program, which
meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1)
through (6) above.
Date Signature
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CITY OF OPA-LOCKA
NON -COLLUSION AFFIDAVIT
STATE OF FLORIDA - COUNTY OF MIAMI DADE
being first duly sworn, deposes and says that:
(1) He/She/They is/are the
(Owner, Partner, Officer, Representative or Agent) of
the PROPONENT that has submitted the attached
proposal;
(2) He/She/They is/are fully informed respecting the preparation and contents of the
attached Proposal and of all pertinent circunmstancrespecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said PROPONENT nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any way
colluded, conspired, connived or ' agreed, directly or indirectly, with any other
PROPONENT, firm, or person to submit a collusive or sham Proposal in connection with
the Work for which the attached Proposal ; has been submitted; or to refrain from
Proposing in connection with such Work; or have in any manner, directly or indirectly,
sought by agreement or collusion, or communication, or conference with any
PROPONENT, firm, or person to fix any overhead, profit, or cost elements of the Proposal
or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the
Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any
collusion, conspiracy, connivance, or unlawful agreement any advantage against
(5)
(Recipient), or any person interested in the proposed Work;
The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
OPONENT or any other of its agents, representatives, owners, employees or parties
of interest, including this affiant.
Signed, sealedand delivered in the presence of:
By:
Witness Signature
Witness Print Name and Title
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NON-DISCRIMINATION AFFIDAVIT
I, the undersigned, hereby duly sworn, depose and say that the organization, business or
entity represented herein shall not discriminate against any person in its operations, activities or
delivery of services under any agreement it enters into with the City of Opa-locka. The same shall
affirmatively comply with all applicable provisions of federal, state and local equal employment
laws and shall not engage in or commit any discriminatory practice against any person based on
race, age, religion, color, gender, sexual orientation, nationalorigin, marital status, physical or
mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for
service delivery.
By:
Title:.
Sworn and subscribed before this
day of , 20
Notary Public, State of Florida
(Printed Name)
My commission expires:
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