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Home My Public Portal About09) 7F Petty Cash and Visa Card ReportDATE: TO: FROM: ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM September 17 , 2019 The Honorable City Council Bryan Cook , City Manager Via : Susan Paragas, Administrative Services Director By: Lee Ma , Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: AGENDA ITEM 7.F. The City Council is requested to review , receive and file the Petty Cash and Visa Card Report. BACKGROUND: 1. On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Council on a regular basis. 2. On June 3 , 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis . ANALYSIS: In the interest of full transparency , the City Council is being requested to review the Petty Cash Report from July 10 , 2019 to August 26 , 2019. The total of petty cash expenditures were $625.71 (Attachment "A"). The petty cash fund w ill be reimbursed after the City Council approves the September 17 , 2019 Warrant Register . Further, the City Cou ncil is being requested to rev iew th e V isa Card Report from July 8 , 2019 to August 8 , 2019 . The total of the V isa card expend itu re was $15 ,118 .04 (Attachment "B") is incl uded in the September 17 , 2019 Warrant Register. CITY STRATEGIC GOALS: The City Council is requested to rec e ive and file the Petty Cash and Visa Card Reports and further the City's Strategic Goal to promote Good Governance . City Council September 17, 2019 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2019-20 City Budget. ATTACHMENTS: A. Petty Cash Details B. Visa Card Charges A ccount No . 01-91 0-41-4670 01-910-42-4465 01-91 0-45-4465 01-910-46-4495 01 -950 -6 1-4465 01-920 -49-4231 01-930-5 4-4465 01-940-57-4630 (R20-07) 01-940-57-4690 (R20-08 ) 01-940-57-4690 (20-09) Grand Tota l ATTACHMENT A D escr i ption FY 2019 -20 $18 .60 Youth Committee -refreshment for YC recruitment interview pane l 7/25/2019 $29 .06 Youth Committee-Orientation lunch 8/22/2019 ------~---------$47 .66 ______ ....;$_4_9_. 7_7 _____ Office suppl ies $49 .77 $30 .68 Drinks for C ity Council $45 .22 Drinks for C ity Council -------'-~-------$75 .90 $17 .10 Re freshment for interview panel -Accounting Technician Recru itment $28 .16 Re freshment for workplace harassment training on 8/24/19 $32 .69 Don uts for workplace harassment tra ining on 8/24/19 $34 .08 Refreshment for workplace harassment tra i ning on 8/24 /19 $39 .00 Refreshment for interview panel -Parks and Recreation Director Recruitmen t $41 .34 Re freshment for interview panel -Accounting Technician Recru itment $47 .79 Refreshment for interview panel-Parks Maintenance Worker Recruitment -------'---~----- $240.16 $25 .00 Californ ia Contract C ities Association Board of Director's Meeting (Arii zumi) $25 .00 Californ ia Co ntract C it ies Assoc iation Board of Director's Meeting (Cook) ------~~~----- $50 .00 ______ ....;$_1.=.2;.;:.0...:.0 _____ Car wash $12 .00 $24 .05 Flowers for City Ha ll Open House ----~~~--- $24 .05 $12 .03 Supplies for Movies in the Park ______ ....::$:.=2.=.5....::.8:.=6 _____ Supplies for Bark at the Park $37 .89 $49 .28 Min i-Sports Pizza Pa rty (ages 3 1/2 to 5) ------~---------$49 .28 $15 .00 Park ing for Summer Day Camp Trip $24 .00 Park i ng for Summer Day Camp Trip ------~~~----- $39 .00 $62 5.71 Receipt #s 19-0794 to 19-0814 ATTACHMENT B VISA CARD CHARGES 7/8/19 - 8 /8 /1 9 7/8/19 CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS 400 00 Job Posting 7/9/19 OFFICE DEPOT 78 57 Supplies for Commun1ty Development Department 7/9/19 AMAZON 126.45 Supplies for Fl y A Kite Night at Live Oak Park 7/10/19 PARTY CITY 210.52 Suppli es for Camp-A-Palooza and Family Fun N1ght 7/10/19 LA BALLOONS 208 12 Supplies for C amp-A-Palooza and Family Fun N1ght 7/10/19 FANNYS FLOWERS 49 28 Suppli es for Summer Day Camp 7/10/19 AMAZON 27 9 7 Thermal King 7/10/19 RALPHS 26 71 Suppli es for Summer Day Camp 7/10/19 SMART & FINAL 273.9 7 Supplies for Summer Day Camp and Teen Zone 7/10/19 TWIN SPORTSWEAR CO 461 .84 Uniforms for Parking Facilities Staff 7/10/19 MOO COM 71 05 Business Cards for Lead Maintenance Worker Andrade 7/10/19 AMAZON 131 39 1Pad Case for Counc1lmember Yu 7/11/19 SAFEWAY SIGN 262 87 Street Signs 7/1 1/19 STICKERYOU .COM 61 87 C1ty Permit Stickers 7/1 1/19 DULUTH TRADING 304 4 1 Uniforms for Publ ic Works Staff 7/11 /19 BLADE TEC H HOLSTER 164 .21 Holster Accessory for Deput1es Zuniga , La m and Ch1co 7/11/19 EL RUIZESENIOR GRILL 101 55 Lunch for Interview Panel 7/12/19 AMAZON 66 99 Supplies and Decorations for Camp-A-Palooza and Family Fun Night 7/12119 TARGET 69 42 DVD's for Movies in the Park 7/12/19 AMAZON 119 99 Wal k ie-Talkies for Summer Day Camp Recreation Staff 7/12/19 AMAZON 159 74 Supplies for Summer Day Camp Page 1 of 5 VISA CARD CHARGES 7/8/19 - 8 /8/19 7/12/19 LEAGUE OF CALIFORNIA CITIES 550 00 Conference Reg istrat ion for Mayor ProTem Chavez 7/15/19 CURO PRINT 289 08 Posters for Open House Event 7/15/1 9 THE DIVE RESTAURANT 151 49 Lunch for Interview Pa nel 7/15/19 DOORDASH CHEESECAKE FACTO RY 168 55 Meal for C it y Council Cl osed Sess1on Meetmg 7/15/19 CHI POTLE 68 51 Meal for C1ty Council C l ose Session Meeting 7/15/1 9 LA POLICE GEAR 67 53 Boots for Public Safety Superv1sor Arii zum i 7/15/19 GADSDEN & CUL PEPER 298 50 Baseball caps for Temple C1ty CERT team members 7/15/19 AMAZON 465 63 Supplies for Camp-A-Palooza and Fam1ly Fun N1ght 7/15/19 STARBUCKS 60 00 P nzes for Senior Programs 7/15/19 AMAZON 339 34 Suppl1es for Bark in the Park Event at Live Oak Park and Summer Spec1a l Events 7/15/19 AMAZON 365 16 White Board for Annex Conference Room 7/15/19 LANDSCAP EONLINE .COM 560 00 Tra in ing for Tree Tnmmer Crew Cardenas, Calderon , Reg 1n a and Mendoza 7/1 5/1 9 SEARS 265 75 Work Boots for Pa rks Mamtenance Worker Rub1doux and Eliza l de, 7/15/19 AMAZON 175 28 Supplies for C amp-A-Pal ooza and Famil y Fun N 1ght 7/16/19 FIRST STUDENT CHARTER BUS 595 17 Summer Day Camp Fie ld Tnp to Knott's Berry Farm 7/17/19 AMAZON (356 16) Refund 7/17/19 TACOS EL CHAPARRITO 450 00 Food for Neighborhood Watch Meet1ng 7/17/19 DOORDASH STONE FIRE GRILL 154 75 Meal for C ity Council Closed Mee1ng 7/18/19 CITY OF TEMPLE CITY 3 00 Test1ng Temporary Park1ng Mach1ne 7/18/19 AMAZON 13 12 Phone Case for Pa rks & Recreation Department's Cell Phone 7/19/19 AMAZON 164 08 Su pp li es for Neon N1ght Wa lk Page 2 of 5 7/19/19 7/19/19 7/19/19 7/19/19 7/22119 7/22/19 7/22 /1 9 7/22 /19 7/22/19 7/22/19 7/23/19 7/24 /19 7/24/19 7/24/19 7/25/19 7/25/19 7/26/19 7/26/19 7/26/19 7/26/19 7/27/19 V ISA CARD CHARGES 7/8/19-8/8/19 RALPHS Replenish Water and Soft Dnnks in Council Conference Room for City Cou nc1l IIMC Membershi ps for City Cl erk K uo Deputy C1ty C lerk Nun ez AMAZON Holster Accessory for Deput1es Zuniga, lam and Ch 1co RALPHS G 1ftcards for Raffle Pnzes at Neighborhood Watch Meetmgs PARTY CITY Supplies for Camp-A-Palooza and Family Fun N1ght AMAZON Supp li es for Neon N1ght Walk LIBERTY CITY Entertainment for Camp-A-Palooza and Fam ily Fun N1ght Event RALPHS Ice and Sodas for Camp-A-Palooza and Fam ily Fun N1ght Eve nt BIG LOTS Water Balloons for Camp-A-Palooza and Fam 1ly Fun N1ght Event AMAZON Supplies for Neon Night Walk AMAZON Suppli es for Council Office TRIMBLE INC Annual Renewal for Sketch-up Software AMAZON Suppli es for Neon Night Walk HAR BOR FREIGHT TOOLS D1g1ta l Scale for Parks Ma intenance Prog ram AMAZON Supplies for Barks i n the Park Event AMAZON Decor for Commissioner BBQ AMAZON Martm Ya le EP2010 Purchase NATIONAL BUSI NESS FURNITURE Office Cha ir for Secretary Monroy LANDSCAPE EXPO Seminar reg istration for Lead Maintenance Worker And rade AMAZON Amazon P rim e SubscriptiOn FACE BOOK Soc1a l Media Ads Page 3 of 5 19 32 320 00 95 79 300 00 50 72 50 56 1,300 00 133 48 41 06 14 22 208 04 299 00 172 48 44 09 129 31 14 22 61 53 224 17 165 00 14 22 25 00 7/29/19 7/29/19 7/29/1 9 7/29/19 7/30/19 7/30/19 7/31/19 7/31/19 7/31/19 7/31/19 7/3 1/19 7/31 /19 7/31 /19 8/1/19 8/1/19 8/5/19 8/5/19 8/5/19 8/5/19 8/5/1 9 8/6/19 VISA CARD CHARGES 7/8/19 -8 /8/19 FACE BOOK Social Media Ads LANDSCAPEONLINE.COM Tra ini ng for Lead Tree Trimmer Cardenas, Tree Tri mmers Calderon , Reg rna and Mendoza ALL BACK HOE PARTS Ta il Lrght for Loader Truck for Tree Crew AMAZON Tail Light for Loader Truck for Tree Crew AMAZON Parts for Trailer for Tree Crew NEUSTAR Web Name Doma in WALMART Supp lr es for Bark in the Park Event FULL SOURCE LLC Polo Sh i rts fo r Councilmember Sternquist AMAZON Dry Erase Calend ar fro Annex Conference Room FACE BOOK Soci al Medi a Ads DROP BOX Monthly Service Charge ADOBE CREATIVE CLOUD Monthly Fee MOO.COM Busin ess Cards for Associate Pl anner Liu and Code Enforcemnt Officer Martinez 5 11 TACTICAL.COM Unrform Pants for Public Safety Supervi sor Ariizum r ADOBE CREATIVE CLOUD Monthly Fee ADOBE STOCK Monthly Fee SMARTS & FI NAL Condiments and Cooking Supplies for National Night Out Event STARBUCKS G ifts Cards for Raffl e Prizes AMAZON BBQ Cook i ng G loves WALMART Supplies for Teen Zone LA POLICE GEAR Uniform Pants for Parking Control Officer Mayorga Page 4 of 5 25 .00 240.00 47 .78 23 .8 0 117.93 30 00 261 .52 57 .96 65 .69 25 00 19 .99 52 .99 432 .35 140 14 52 99 29 99 126.11 30 .00 29 .99 38 86 59 .57 .-----------------------------------· -- I VISA CARD CHARGES I 7/8/19 -8/8/19 8nt19 PHOENIX KITCHEN 130.90 Meal for City Council C lo sed Session Meeing 8/8/19 CA CONTRACT CITIES 1 '150.00 2019 Fall Education Su mmit Reg i strations for Mayor F1sh and Council member Sternquist 8/8 /19 AMAZON 21 .57 Supp lies for Sports Program TOTAL 15,118 .04 Page 5 of 5