HomeMy Public PortalAbout09-29-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, SEPTEMBER 29, 2011
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, September 29, 2011, in the Council Chambers at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Lieutenant Don
Benedict, Rose View Transit Operations Manager Terry Quinter, Director of Public Works and
Engineering Greg Stiens, Director of Human Resources Sue Roberson, Director of Information
Technology Doug Goss, Marty Johnson, Faye and Hope Paul, Chris Whitely and Jameson
Carrier.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the September 22, 2011
meeting.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for September 30, 2011
in the amount of $101,810.61. She explained of that total $32,062.50 was paid to Crane for
construction management services for NSP Grant and $18,751.90 was paid to Aecom Technical
Services for professional services for the Gas Building site remediation. Lawson moved to
approve with a second by Foster. The motion was unanimously passed.
LIMITED PARKING SIGNS
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict and Jameson Carrier from Glassworks for the approval of (2) two 30 Minute
Parking Signs at 411 North 8th Street. Lieutenant Benedict told the board that he felt
that what was really needed down there would be a "Loading Zone ". After some
discussion Foster moved to table this request so that a closer look could be taken at
this request to see what would be most effective for the area with a second by
Lawson. The motion was unanimously passed.
Board of Works Minutes
September 29, 2011
Page 2 of 4
ROAD CLOSURE
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict and Chris Whitley from Indiana Eastern Railroad for the closure of the
railroad overpass at South 13th Street from October 4, 2011 to October 6, 2011 to
replace various structural supports to the railroad bridge. Whitely also told the board
that they would provide signage to inform the citizens of the closure and the length of
time for the closure. Lawson moved to approve with a second by Foster. The
motion was unanimously passed.
HANDICAPPED PARKING SIGN RENEWALS
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict for the approval of (5) Handicapped Parking sign renewals. Those are as
follows:
1. 100 North 10t11 Street for First Presbyterian Church
2. 336 South 10t11 Street for Thelma Jean Phillips
3. 114 North 22nd Street for James W. Smith
4. 738 South 10t11 Street for Melinda Tegeler
5. 401 West Main Street for Arlene White
Foster moved to approve with a second by Lawson. The motion was unanimously
passed.
ROSE VIEW TRANSIT OPERATION MANUAL
A. Robinson brought to the board a request that was presented by Rose View Transit
Operation Manager Terry Quinter for the adoption of the Rose View Transit
Operation Manual for all Transit Bus and Van Drivers. Foster moved to approve with
a second by Lawson. The motion was unanimously passed.
BID AWARDS
A. Robinson brought to the board a bid award that was presented by Director of Public
Works and Engineering Greg Stiens to award the bid for the North "E" Street Train
Depot Sidewalk & Drainage Project to Pro Lawn Care in the amount of $76,673.25.
Foster moved to approve with a second by Lawson. The motion was unanimously
passed.
Assistant City Attorney Kim Vessels took this time to explain to the board that the contract for
this bid award will be presented later on in this meeting which is usually not the procedure that
the board takes. Usually the board will award the bid in one meeting and award the contract in
another meeting. In this case this is a time sensitive project where the weather will be a factor in
the completion of the project.
Board of Works Minutes
September 29, 2011
Page 3 of 4
ADDENDUM
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Addendum No. 2 to Contract
No. 111 -2007 with Butler, Fairman and Seufert, Inc for Engineering Services for the
Whitewater Gorge Trail Scenic Byways signage, and stabilization of the original
historic road bridge abutment not to exceed the amount of $5,600.00. Lawson moved
to approve with a second by Foster. The motion was unanimously passed.
CONTRACTS
A. Robinson brought to the board a request that was presented by Director of
Metropolitan Development Tony Foster for the approval of Contract No. 135 -2011
with Crane, Inc for the Construction Manager for the Neighborhood Stabilization
Program 3 in the amount of $143,650.00. Lawson moved to approve with a second
by Foster. The motion was unanimously passed. Foster to give authorization to
Vicki Robinson as President of the Board to sign the contract with a second by
Lawson. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Human Resource
Director Sue Roberson for the approval of Contract No. 141 -2011 with ACE Property
and Casualty Insurance Company for the Richmond Municipal Airport. Lawson
moved to approve with a second by Foster. The motion was unanimously passed.
Lawson moved to allow Sue Roberson to sign the document as the Authorization
Agent with a second by Foster. The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Director of
Information Technology Doug Goss for the approval of Contract No. 144 -2011 with
Pomeroy for the purchase of backup software and the installation and configuration
by the vendor in the amount not to exceed $4,770.00. Foster moved to approve with
a second by Lawson. The motion was unanimously passed.
D. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Contract No. 145 -2011 with
Pro Lawn Care & Landscaping for the North "E" Street Train Depot Sidewalk &
Drainage Project. Lawson moved to approve with a second by Foster. The motion
was unanimously passed.
Robinson took this time to make an announcement of another street closure at NW "L" Street
and NW 11th Street from October 3, 2011 to October 7, 2011 to repair the railroad crossing.
Board of Works Minutes
September 29, 2011
Page 4 of 4
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk