HomeMy Public PortalAboutPlanning Commission Minutes 12-13-2023OFFICIAL MINUTES
Planning Commission Meeting
Wednesday, December 13, 2023
Town Hall / Council Chambers - 302 Pine St Minturn, CO
The agenda is subject to change, including the addition of items 24 hours in advance or the deletion of
items at any time. The order of agenda items listed are approximate.
This agenda and meetings can be viewed at www.minturn.org.
MEETING ACCESS INFORMATION AND PUBLIC PARTICIPATION:
This will be an in -person meeting with access for the public to attend in person or via the Zoom link
included. Zoom Link: httas:Hus02web.zoom.us/i/88611323337
Zoom Call -In Information: 1 651 372 8299 or 1 301 715 8592 Webinar ID: 886 1132 3337
Please note: All virtual participants are muted. In order to be called upon an unmuted, you will need to
use the "raise hand" feature in the Zoom platform. When it's your turn to speak, the moderator will
unmute your line and you will have five (5) minutes for public comment.
Public Comments: If you are unable to attend, public comments regarding any items on the agenda
can be submitted to Madison Harris, Planner 1, prior to the meeting and will be included as part of the
record.
1. CALL TO ORDER - 6:30 PM
Lynn Teach called the meeting to order at 6:33 p.m.
2. ROLL CALL AND PLEDGE OF ALLEGIANCE
Those present at roll call: Planning Commission Chair Lynn Teach and Planning Commission
members Michael Boyd, Amanda Mire, Sage Pierson, Tom Priest, and Jeff Armistead.
Staff Members present: Planning Director Scot Hunn and Planner I Madison Harris.
3. APPROVAL OF MINUTES
A. November 8, 2023
Motion by Michael B., second by Tom P. to approve the minutes as presented. Motion passed
5-0.
Note: Sage P. is attending in her status as an alternate.
4. APPROVAL OF REGULAR AGENDA
Opportunity for amendment or deletions to the agenda.
Motion by Amanda M., second by Jeff A., to approve the agenda as presented. Motion passed
5-0.
Note: Sage P. is attending in her status as an alternate.
description of what the zone district is plus intent plus graphics should cut down on the
variance requests. The hybrid code should be applied across the board to all zone districts.
Michael B. commented on reducing the parking requirements. Another issue is changing the
zoning. Currently residential in Old Town has a 45% building coverage limitation which is a lot.
Zone changes through the 800 block is an issue for him. Would like to have a work session
with Council about the layout.
Sage P. agrees that we should talk to Council, brainstorming together is important.
Lynn T. agrees with a meeting with Council, but it should be further down the line when we've
accomplished more.
Jeff A. said that maybe we need to prioritize certain things, but when we start digging into this
we'll need to figure out how we address things (chronologically vs. hot button issues). Thinks
we should go for a hybrid code. Asked if there could be an exercise conducted where a project
was designed according to both a traditional and form based code and seeing what the
differences in the product is. Likes Matt's suggestions that the traditional focuses on uses
while the form based focuses on the building form. Wants to make sure we aren't
discriminating against anyone in any part of town.
Amanda M. would like to elaborate on people's roles so that we can be most efficient in
applying the review of applications. Likes the reorganization and the consolidation, but was
struggling with mapping the old to the new. The hybrid will likely be the way we end up going.
Would like to have purpose,first and then traditional. Agrees with Sage and Jeff about getting
with Council when it's appropriate.
Lynn T. would like to keep "existing character and scale" in the intent statements. Likes the
hybrid idea. Thinks that any further stakeholder interviews need to happen in the Planning
Commission meeting.
10. STAFF REPORTS
A. Manager's Report
Safe Streets for All (SS4A) Grant Award
The town of Minturn has been awarded a SS4A grant in the amount of $80,000 for the creation
of a Safety Action Plan (Plan). This Plan will identify the primary areas of risk to pedestrians,
vehicles, and multimodal forms of transportation. The town will look to utilize this Plan toward
supporting larger grant applications to address transportation safety within town. I participated
in the grant kick-off meeting this week and will work to create an RFP for finding a facilitator to
take the town through the community -centric process of creating the Plan.
Revitalizing Main Streets (CDOT) Grant Application
Minturn has applied for a grant to improve upon the initial work planned for the Railroad Ave
corridor. With the approximately $80k committed by the Minturn North Development, Minturn
would like to utilize those funds as a match toward a larger project of improving the North
Minturn area corridor's access to Main Street. The Town will conduct the approved Railroad
Ave work regardless of the grant approval, but if the grant is approved, we will be able to add a
bulbout at the Railroad Ave/North Main Street intersection, additional walkways along the
municipal lot and North Main Street and work at the Main Street intersection that is in line with
the recently approved Community Plan. Total project cost applied for is $252,000 with a 10%
match included.
Minturn Concrete Water Tank #3
Tank #3 is now online and operational. Final payment to the contractor and subs has been
approved. John Volk is applying to the CDPHE for approval of the .1 baffling factor which
allows the town to utilize the tank for necessary contact time requirements.
Evacuation Planning
I met with representatives of the Eagle County Emergency Management Team, Sheriff's
Office, Fire Protection District and Wildland Fire to discuss Minturn's evacuation planning
efforts. Conducting a tabletop exercise and a full-blown evacuation exercise can get very
expensive, so I am looking into planning grants to help facilitate this effort. A discussion point
addressed in this meeting is finding the balance between traffic calming measures and
emergency/safety measures. These two items can often contradict, and the community should
be cognizant of working toward finding a balance.
Community Wildlife Protection Plan (CWPP)
I represented Minturn on Tuesday, November 28th for the next steps in the updating of the
CWPP. This is still a work in progress, but I anticipate, when completed, this will come before
the Minturn Town Council for the option to adopt the plan. If interest was again the discussion
in finding a balance between emergency management planning and street calming activities
and how those two efforts often do not align. Minturn will continue to work toward finding a
balance in this area.
Magnesium Chloride Discussion
The Magnesium Chloride discussion has been removed from the Council discussion items due
to feedback received from CDOT representative MR. Kane Schneider. I participated in a Zoom
call with CDOT Region 3 Engineer John Kronholm, Mr. Schneider and Joseph Bajza on
Thursday, November 30th . The meeting was originally scheduled for the purpose of
discussing Mag Chloride talking points at the Council discussion, but Mr. Schneider quickly
devolved the discussion into, what I perceived to be an adversarial position on the contents of
the Minturn/CDOT Annual Maintenance Contract. Mr. Schneider's position is that the Town is
responsible for the 24/7 plowing of the entirety of HYW 24 through Minturn, including the
parking lanes and traffic lanes. This includes any de-icing efforts. In contrast, Mr. Bajza, head
of plow operations for DCOT, indicated Minturn and CDOT maintain a productive arrangement
and hopes that can continue.
Minturn's maintenance contract with CDOT began in 2006 and Jay Brunvand, town
clerk/treasurer, indicates the contract was always discussed as a "team effort" whereby CDOT
would lower their blades when coming through town and Minturn's PW staff would handle the
removal of snow in the parking lanes. Jay provided me emails from past contract negotiations
indicating this understanding. I will now work to address Mr. Schneider's claims and either
work with CDOT representatives to maintain the understanding of the teamwork that has
benefited both parties in the past or dissolve the contract. Minturn PW does not have the
bandwidth to maintain the traffic lanes of HWY 24 24/7 for the small contract amount of
approximately $38,0934.
Regardless of the above, at this time, CDOT indicated Mag Chloride use on HWY 24 is rare,
so the Mag Chloride discussion is a moot issue.
11. PLANNING COMMISSION COMMENTS
The Planning Commission wished everyone a Merry Christmas!
12. FUTURE MEETINGS
13. ADJOURN
Motion by Tom P., second by Jeff A., to adjourn the regular meeting of December 13, 2023 at
8:50 p.m. Motion passed 5-0.
Note: Sage P. is attending in her status as an alternate.
Lynn 4ch, Commission Chair
ATTEST:
Scot Hunn, Planning Director