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Home My Public Portal About08) 7E Plans and NIB for Las Tunas Drive Pavement Rehabilitation Phase 1AGENDA ITEM ?.E. COMMUNITY DEVELOPMENT DEPARTMENT DATE: TO: FROM: MEMORANDUM January 21, 2020 The Honorable City Council Bryan Cook, City Manager By: Ali Cayir, PE, City Engineer Okan Demirci , Project Manager SUBJECT: APPROVAL OF PLANS AND AUTHORIZATION TO INVITE BIDS FOR THE LAS TUNAS DRIVE PAVEMENT REHABILITATION PHASE 1 FROM WEST CITY LIMIT TO SULTANA AVENUE, CIP NO. P20-05 RECOMMENDATION: The City Council is requested to approve plans (Attachment "A") for the Las Tunas Drive (Dr) Pavement Rehabilitation Phase 1 from west city limit to Sultana Avenue (Ave) and authorize staff to advertise the project for bids. BACKGROUND: The City Council approved the City's updated Pavement Management Program (PMP) during their regular meeting on April 2, 2019. ANALYSIS: Las Tunas Drive from west city limit to east city limit is identified for pavement rehabilitation in City 's updated Pavement Management Program Report. The pavement rehabilitation along Las Tunas Dr will be completed in 2 separate phases. This project referred to as Phase 1 of Las Tunas Dr Pavement Rehabilitation, will cover the area from west city limit at Muscatel Ave to Sultana Ave . Phase 2 will cover Sultana Ave to east city limit, which will be implemented and bid out under a separate contract and would include additional hardscape and beautification enhancements. The rehabilitation work in Phase 1 will involve cold -milling of existing asphalt up to 4", and installing a new asphalt base course up to 2 " and asphalt wearing course up to 2". In addition, a localized coldmill and overlay with asphalt fabric will be performed over the existing culvert on the north leg of Rosemead Blvd to provide a new asphalt cover. City Council January 21, 2020 Page 2 of 2 Within the Phase 1 project limits, Las Tunas Dr is intersected by Rosemead Boulevard (Blvd), which is also a major street. Staff is considering various options and approach to minimize the duration of impacts during construction work within the project area where 2 major regional corridors intersect, including night work. Additionally, the City will take advantage of the mobilization of a contractor doing street work and complete the relocation of the crosswalk at Lemon and Trelawney (i.e., City Council approved the traffic and pedestrian improvement and a budget amendment of $44,000.00 in 2018). The engineer's estimated cost of the project is $1,090,839 (Attachment "B"), which includes hard construction costs, industry standard 10% construction contingency budget allowance, and 20% soft costs budget allowance. With the approval of the bid package and Notice Inviting Bid (NIB) distribution, staff will advertise the project for bids. It is anticipated the bid advertisement will be approximately 1 month. After the bids are opened, staff will conduct a bid analysis, and recommend to City Council award of the contract to the lowest responsible bidder. The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption (Existing Facilities). CITY STRATEGIC GOALS: Approval of the bid package and NIB distribution will further City Strategic Goals of Public Health and Safety, Quality of Life, and Sustainable Infrastructure. FISCAL IMPACT: Engineer's estimate for Phase 1 of the Las Tunas Dr Pavement Rehabilitation is approximately $1.09 million. $375,000 of Proposition C Funds and $23,000 of Transportation Development Account (TDA) Funds must be spent by June 30, 2020. The remaining balance (i.e., $637,000) would be allocated from the approved FY 2019- 2020 Capital Improvement Project (CIP) 26 -Las Tunas Drive Repaving, which appropriated $2,188,000 for the project. At the bid award, staff will be seek Council authorization for any allocation of funds. ATTACHMENTS: A. Project Plan B. Project Cost Estimate DRAFT CONCEPT FOR INTERNAL REVIEW BY STAFF COLDMILL AND OVERLAY OF LAS TUNAS BOULEVARD FROM WEST CITY LIMIT AT MUSCATEL AVENUE TO SULTANA AVENUE AREA ll: COLD MILL AND OVERLAY FROM WCLAT MUSCATEL AVE TO WESTERLYXWALKAT ROSEMEAD BL AREA = 120,000 SF COLDMILL OVERLAY WITH PAVEMENT FABRIC INSTALLATION NORTHERLY XWALK ON ROSEMEAD BL {ALONG CULVERT) AREA = 1,600 SF '~] .:;.-r.~c:u .. ~.-~ .. AREA lR: COLD M ILL AND OVERLAY FROM EASTERLYXWALKAT ROSE M EAD BL TO ECR/BCR E/0 SULTANA AVE AREA = 70,000 SF ~ )> ATTACHMENT 8 Transt ech Eng ine ers , Inc . OAT£ PREPARED : CONTRACT NO .: 20001 PRELIM I NARY COST ESTIMATE SHEE T ENGINE ER/ DESIGNER: ESTIMATOR: CHECKED BY: PROJECT NAME: LAS TUNAS BL REHABILITATION PHA SE 1 COLD MI LL AND OVE RLAY OF LAS TUNAS BOULEVARD FRO M WEST CITY LIM IT AT MUSCATEL AVENUE TO SULTANA AVENUE A. Project location LAS TUNAS BLVD PAVEMENT REHAB ILITATION PHASE I FROM WEST CITY LIMIT TO SULTANA AVE lOCATION ITEM NO. DESCRI PTION OF ITEM QUANTITY NO. UNITS UNIT UNIT PRICE TOTAL COST COLD MILL 4" EXISTI NG ASPHALT PAVEMENT (INCLU DING REMOVA L OF ALL 1. EXISTING STRIPING, LEG ENDS, PAVEMENT MARK IN GS, RA ISED PAVEMENT 120,000 MARKERS), PREPARE COLDMILLED AREA FOR ASPHALT APPLICATION, SF $1.00 $120,000.00 AREA ll: IN CLUDING CRACK SEALI NG. COLO Mill AND OVERLAY FROM WCl AT MUSCATEL AVE TO 2. CONSTRUCT BASE COURSE CONSISTING OF ASPHALT CONCRETE·B·PG 64 -10 1,SOO TONS $100.00 $150,000.00 WESTERLY XWALK AT ROSEMEAD (2 " TH ICKNESS) Bl CONSTRUCT WEARING COURSE CO NSISTING OF ASPHALT CONCRETE- 3. (SPEC IFY AC MIX DESIGN PER SOILS ENG RECOMMENDATIONS AND INSERT 1,500 TONS $100.00 $150,000.00 HERE) COLD M I LL 4" EXISTING ASPHALT PAVEMENT (INCLUDIN G REMOVAL OF ALL 1. EXISTING STRIPING, LEGENDS, PAVEMENT MARKINGS, RAISED PAVEMENT 70,000 SF $1.00 $70,000.00 AREA l R: MARKERS), PREPARE COLDMILLED AREA FOR AS PHALT APPLICATION, 2" CO LD Mill AND OVERLAY INCLUDING CRACK SEALING. FROM EASTERLY XWALK AT CONSTRUCT BASE COURSE CONSISTING OF AS PHALT CO NCRETE-B-PG 64-10 ROSEM EAD Bl TO ECR/BCR E/0 2. 900 TONS $100.00 $90,000 .00 SULTANA AVE (2" THICKN ESS) CONSTRUCT WEARI NG COURSE CONSI STI NG OF ASPHALT CONCRETE · 3. (SPECIFY AC M IX DESIGN PER SOILS ENG RECOMMENDAT IONS AND INSERT 900 TONS $100.00 $90,000.00 HERE) COLD M ILL UP TO 4" EXISTING ASPHALT PAVEMENT (IN SOME AREAS EXISTING AC MAY BE LESS THAN 4" THICK) INCLUDING REMOVA L OF ALL 4. EXISTIN G STRIPING, LEGENDS, PAVEMENT MARKINGS, RAISED PAV EMENT 1,530 SF $1.00 $1,530 .00 MARKERS), PREPARE COLDMI LLED AREA FOR AS PHALT APPLICATION, INCLUDING CRACK SEALING. AREA 2: CONSTRUCT BASE COURSE CONSISTING OF ASPHALT CONCRETE-B-PG 64-10 COlDMill OVERLAY 5. 50 TONS $100.00 $5,000.00 WITH PAVEMENT FABRIC (UP TO 2" TH ICKNESS). INSTAllATION INSTALL PAVEMENT FABRIC. (SPECIFY PAVEMENT FABRIC TYPE PER SOILS NORTHERLY XWALKON 6. ENG RECOMMENDATIONS AND INSERT HERE) 1,530 SF $1.00 $1,530.00 ROSEMEAD Bl (AlO NG CULVERT) CONSTRUCT WEARIN G COURSE CONSISTING OF ASP HALT RUBBERIZED HOT 7. MIX-ARHM-GG INCLUDIN G ADJUSTING MANHOLE FRAME & COVER, WATER so TONS $100.00 $5,000.00 VALVES AND GAS VALVES TO FINISH GRADE (2" THI CK NESS) 8. MEDIAN ISLAND WORK BUDGET ALLOCATION. 1 LS $10,000.00 $10,000.00 IN ABOVE AREAS 9. INSTALL NEW STRIPING, LEGENDS, PAVE M ENT MARKINGS, RAISED 1 LS $35,000.00 $35,000.00 PAVE MENT MARKERS IN ABOVE AREAS PER EXI STING CONDITI ONS. IN ABOVE AREAS 10. TRAF FIC CONTROL 1 LS $25 ,000.00 $25,000.00 IN ABOVE AREAS 11. MANHOLENALVE ADJUSTMENTS TO GRADE 1 LS $15,000.00 $15,000.00 C:JNlR( f REPAIR' LOCATIONS TBD, OR IDfNTIFY ANY SW/ADA LOCATIONS THAT NEfD TO BE IMPROVEMENT\ AT VARIOUS 12 1 LS $2S,OOO 00 $25,000 LOCATION\ UPGRADED TO USE $23,034 TDA FUNDS Subtotal $793 060.00 Construction Co ntingency! 10% $79 306.00 Construction To tal $872 366 .00 Budget Allocation for Engineering ) 10% $87,236.60 Budget Allocation for CMCI ) 10% $87,236.60 TOTAL $1,046,839.20 CR ITICAL: City needs to use the following Funds by 6/30/2020 Prop C Funds -$375,450 $375,450.00 T DA Fu nds-$23,034 ($71,000 i s b u d get ed for Sidewalk & Curb Ramps-ADA Improvements) $23,034.00 Total $398,484.00 0;\0ropbcn(Tui'IUed~ [nJin~n)\JOB IUCI\0\)010\)0001 TC PI\OP C 11110 TDArUtiOEO IIHIM PI\OJ(Cl\WIP\1 PROJECT AAtA.VIO BUDGlT B1\I!UDG£TUTIMAT(, 1•1·10, Pl\llll.l