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Home My Public Portal About09) 7F Petty Cash and Visa Card ReportAGENDA ITEM 7.F. ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE: TO: FROM: January 21, 2020 The Honorable City Council Bryan Cook, City Manager Via : Susan Paragas, Administrative Services Director By: Lee Ma, Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. BACKGROUND: 1. On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on a regular basis. 2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis. ANALYSIS: In the interest of full transparency, the City Council is being requested to review the Petty Cash Report from November 21, 2019 to January 8, 2020 . The total of petty cash .• expenditures were $507.45 (Attachment "A"). The petty cash fund will be reimbursed after the City Council approves the January 21, 2020 Warrant Register. Further, the City Council is being requested to review the Visa Card Report from November 11, 2 019 to December 6, 2019. The total of the Visa card expenditure was $18,714 .08 (Attachment "B") is included in the January 21, 2020 Warrant Register. CITY STRATEGIC GOALS: The City Council is requested to receive and file the Petty Cash and Visa Card Reports and further the City's Strategic Goal to promote Good Governance. City Council January 21, 2020 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2019-20 City Budget. ATTACHMENTS: A. Petty Cash Details B. Visa Card Charges Account No. 01-910-41-4410 01-910-41-4670 01-910-45-4465 01-910-45-4405 01-910-46-4495 01-910-46-4685 01-940-57-4410 01-940-57-4630 R20-07 01-940-59-4630 R20-07 01-940-57-4690 R20-06 01-930-53-4470 Grand Total ATTACHMENT A Description FY 2019-20 $19.14 Pizza for Mayor Fish and Counci!member Sternquist ---==~--$19.14 $34.43 Youth Committee Supplies for Lights on TC and Friendsmas $25.68 Youth Committee Supplies for Lights on TC $8.75 Youth Committee Supplies for Lights on TC $31.20 Youth Committee Supplies for Friendsmas $26.75 Youth Committee Supplies for Friendsmas $29.00 Youth Committee Supplies for Friendsmas ___ ..,$:..:1.=9.c.:.9:.:6c__ __ Youth Committee Supplies for Lights on TC $175.77 $4.00 Office Supplies -Scissors $27.43 Extension Cord Reel ---='-'-"'--- $31.43 ---~$~1~7~.4~0 ___ Mileage Reimbursement-P. Kuo $17.40 $18.70 Refreshments for Senior Recreation Leader Interviews ---=='------ $18.70 ---~$~4~1~.0~6 ___ oecor for Employee Christmas Lunch $41.06 ___ ..,$:.:3:.:5.c.:.0:.:0c.... __ Parking for P&R Meeting in LA -S. Lawson $35.00 $26.95 Supplies for P&R Department Party $26.95 Supplies for P&R Department Party ---~$_2_6._9_5 ___ Supplies for P&R Department Party $80.85 $35.74 Refreshments and snacks for Holiday Decorating Contest ---=CC....'--- $35.74 $25.00 Giftcards for Senior Bingo ---~----- $25.00 $27.36 Poster for Public Notices ---=='---$27.36 $507.45 Receipt #s 19-0862 to 19-0886 11/11/19 11/11/19 11/12/19 11/13/19 11/14/19 11/14/19 11/15/19 11/18/19 11/18/19 11/18/19 11/18/19 11/18/19 11/18/19 11/18/19 11/18/19 11/19/19 11/19/19 11/20/19 11/20/19 ATTACHMENT B VISA CARD CHARGES 11/11/19 -12/6/19 CURO PRINT Invitation Prints for Staff Holiday Gathering CARHARTT Uniform Pants for Tree Trimmer Regina CALIFORNIA ASSOCIATION OF CODE ENFORCMENT OFFICERS Membership and CCEO Application Fees -Builidng and Code Enforcement Officers Tran and Martinez LIBERT CASSIDY WHITMORE 2020 Legistrative Update for Public Agencies CALIFORNIA PARKS & RECREATION SOCIETY CPRS Administrators Section Registration -Parks & Recreation Manager Lawson SUMMER ROLLS Lunch for Parking Control Interview Panel PARTY PRONTO Linen Rental for Veteran's Day Event SUBWAY Prizes for Bingo and Bunce Games MCDONALDS Prizes for Bingo and Bunce Games TOP PROP PHOTOBOOTH Photobooth Rental for Staff Holiday Gathering ROSE DONUTS Donuts for TCUSD/City Standing Committee Meeting CAPIO Membership for Administrative Assistant to the City Council and City Manager Flores CVS PHARMACY Gift Cards for Photo Contest Winners CA PUBLIC PARKING ASSOCIATION Training -Public Safety Commissioners Xu, Stoll and Catalan AMAZON !pad Case for Public Safety Supervisor Ariizumi and Uniform Boots for Building Code Enforcement Officer Tran LA POLICE GEAR Uniform Boots for Community Preservation Staff BELLAGIO CAR WASH Car Wash for City Vehicle DOORDASH CHEESECAKE FACTORY Meal for City Council Closed Session Meeting AMAZON Desktop RAM Memory Module -Parks & Recreation Director Matsumoto Page 1 of 4 17.52 262.74 390.00 75.00 120.00 76.45 106.00 50.00 50.00 205.00 · 12.25 225.00 569.55 375.00 201.73 525.78 6.00 253.95 34.71 VISA CARD CHARGES 11/11/19 -12/6/19 11/20/19 CA PUBLIC PARKING ASSOCIATION 125.00 Training -Secretary Monroy 11/20/19 LA POLICE GEAR 116.35 Uniform Boots for Community Preservation Staff 11/21/19 AMAZON 26.83 Replacement Battery for City Yard Storage 11/21/19 5.11 TACTICAL 263.97 Uniform Pants for Community Preservation Staff 11/21/19 MICHAELS STORE 51.17 Employee Christmas Party Supplies 11/21/19 99 CENT STORE 119.78 Employee Christmas Party Supplies 11/21/19 CURO PRINT 88.44 Primrose Park Banners 11/21/19 CHURCHS CHICKEN 106.12 Thanksgiving Party for STARS Club 11/21/19 WOODLAND MANUFACTURING 266.84 Decor for Lights on Temple City Event 11/22/19 FROGGYS FOG 1,882.94 Snow Machine, Snow Juice and Scent for Lights on Temple City Event 11/22/19 CURO PRINT 903.38 City Ornaments for Staff Holiday Gathering 11/22/19 MICHAELS STORE 465.38 Two Holiday Wreaths for Outdoor of City Hall 11/22/19 DROPBOX 119.88 Upgrade Fee -Public Safety 11/25/19 ADOBE 119.88 Annual Fee for Photoshop and Lightroom Software -Management Services 11/25/19 AMAZON PRIME 14.22 Monthly Fee -Management Services 11/25/19 AMAZON 335.26 Backdrop, Garland and Lights for Lights on Temple City Event 11/25/19 ALBERTSONS 137.37 Thanksgiving Party for STARS Club 11/25/19 AMAZON 194.81 Garland and Supplies for Lights on Temple City Event 11/25/19 AMAZON 14.22 Monthly Fee -Parks & Recreation Page 2 of 4 11/26/19 11/26/19 11/26/19 11/27/19 11/27/19 11/27/19 11/27/19 11/29/19 11/29/19 11/29/19 11/29/19 11/30/19 12/2/19 12/2/19 12/2/19 12/2/19 12/3/19 12/3/19 12/3/19 VISA CARD CHARGES 11/11/19 -12/6/19 AMAZON Garland, Decor and Supplies for Lights on Temple City Event OTC BRANDS INC. Crafts and Props for Lights on Temple City Event LA POLICE GEAR Uniform Boots for Parking Administration Staff 99 CENTS ONLY Decorations for Senior Program Luncheon MOO.COM Business Cards for Parks & Recreation Coordinator Urba!do AMAZON PRIME Photobooth and Glow Stick for City Clerk Office THE UPS STORE Shipping Service -Community Development APPLE.COM Desktop Replacement with Protection Plan -Assistant to the City Manager/ Economic Development Manager Haworth HAROLDS KEY SHOP Keys for the Annex and Community Center Building THE HOME DEPOT Key Tags for Public Safety KEYSTONE Embroidery on Uniform for Parking Administration Staff DROP BOX Monthly Fee -City Clerk ADOBE CREATIVE CLOUD Monthly Fee -Management Services AMAZON Measuring Wheels for Vehicles LED LIGHTING Removable Light for Vehicle ADOBE CREATIVE CLOUD Monthly Fee -Public Safety 5.11 TACTICAL.COM Rain Pants for Parking Administration Staff ADOBE STOCK Monthly Fee -Management Services AMAZON PRIME Speaker for City Manager Office Page 3 of 4 526.15 877.23 111.65 85.63 71.05 60.70 60.41 2,254.41 75.83 6.58 12.00 19.99 52.99 97.71 159.00 52.99 82.11 29.99 141.26 VISA CARD CHARGES 11/11/19 -12/6/19 12/4/19 CURO PRINT 87.60 Letter to Santa Signs 12/4/19 NEUSTAR 30.00 Web Name Domain -Administrative Services 12/5/19 EL POLLO LOCO 107.91 Meal for City Council Closed Session Meeting 12/5/19 SAMS CLUB 79.07 Lights for Christmas Trees and Lights on Temple City Event 12/5/19 US CONFERENCE OF MAYORS 2,000.00 Conference Registration -Mayor Fish 12/5/19 CONTRACT CITIES 475.00 Legislative Tour 2020 Registration -Mayor Fish 12/5/19 AMAZON 261.80 Outdoor Waterproof Gloves for Parks and Recreation Staff 12/5/19 INTERNATIONAL CODE COUNCIL 90.00 Certificate Renewal -Building and Code Enforcement Officer Tran 12/5/19 INTERNATIONAL CODE COUNCIL 325.00 Government Member G1 3 Years 12/5/19 MICHAELS STORE 131.36 Employee Christmas Party Supplies 12/5/19 NEWEGG INC 828.26 UPS Backup Battery 12/6/19 JOHNS PIZZA 150.00 Deposit for Winter Camp Field Trip 12/6/19 EVENT RENTALS 400.00 Photobooth for Lights on Temple City Event 12/6/19 BIG LOTS 61,88 Decorations for Lights on Temple City Event TOTAL 18,714,08 Page 4 of 4