HomeMy Public PortalAbout2019.12.19 LBT Minutes Minutes--McCall Public Library Board of Trustees Meeting
December 19, 2019
Legion Hall, 9:00 AM
Call to order: 9 am
Attendance: Lola Elliot,Jacki Rubin, Lynn Lewinski, Meg Lojek,Amy Rush,John Milliner, Bob Giles, Linda
Stokes, Linda Burns, Dean Martens, and Bill Thomas.
Amendments to Agenda: None
Approval of Minutes:4/3/19 Special Meeting and 11/4/19 Regular Meeting minutes motioned to be
approved as presented by Lola,with 2nd from John. All aye.
New Business:
Cost Estimates from CM Company and Humphries Poli- Dominick, Anna, and Dennis via Skype
allowed us all to share updates to the project. Dominick has been connecting with contractors to
assess costs and projections. Utility, infrastructure,fixtures, and other costs are being compiled.
As these settle, our contingency costs will lower. Dennis has contracted with ESCO, an Idaho
energy consultant to advise on heating/cooling systems,glazing, envelope and other overall
thermal analysis aspects for the facility. Dennis also workshopped the building exterior choices,
the general entrance and plaza development. Brick was discussed as a good exterior building
choice for durability, availability, and aesthetics, especially when combined with panels of metal
or stucco. Dennis will share samples of size, color and texture at a later date. Good discussion
followed and included the desire to consult the aesthetics of the newly developed 2nd
streetscape. Next steps will include Skylar presenting information through our CM/GC
arrangement.
Treasurer's Report: Linda Stokes—tabled until next meeting.
CD Rollover and Interest Rate Report held for next meeting.
Discussion on non-resident library card fees—Jacki presented comparative information from
other similar libraries that showed we are on target. Meg reported that annual fees collected
are under$10,000. Discussion was held. Lynn motions to move this topic to a meeting of the
future, with a 2nd from Lola. All aye.
Director's Report:
Payment Approvals: 10/31, 11/6, 11/15, 11/19, 11/26/2019 motioned to be approved by Lynn,
with 2nd from Lola. All aye.
Budget and Stats: PayPal check for FY19—due back to library$194.30.
Monthly financial statement review is available online.
Staff: Programs monthly calendar attached. The staff has developed 50 plus programs,and are
planning a new winter adult reading series. Currently staff is focused on Winter Carnival activities. Meg
is working on both her council and state annual reports, as well as 2 grants. One is for NEA Big Read, a
county wide reading program, and another is for the test proctor/recording studio room in the new
library. An individual is working on a bike-mobile for the community. A volunteer committee(Kurt,
Pavia, and Gustie) is meeting to create Plaza design plans for in between Library and City Hall.
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(Director's report, continued) Meg shared information she received from community member Sara
Richards on the effects of radiation from cell phones and Wi-Fi to be addressed in the future facility.
Consideration and discussion will be held with more research and review.
Old Business:
Fundraising monthly report-Amy included discussion of in-kind donations in the future, how to
allocate fundraising monies for promotional activities as we move forward, and lots of positive feedback
being received. Very hopeful for the open possibilities of incoming support. Amy reminded the Trustees
that CM's cost estimates do not account for campaign costs (professional services)that have already
been spent. It was agreed to schedule an exclusive donor event when Dennis is next in town. Amy also
reminded us that donor recognition in the new facility has not been planned yet.
Thank you notes were signed by Trustees.
Trustee Roles during public campaigns was tabled.
Friends Liaison report:
The Friends are very happy, enthusiastic and grateful for the help and support received from
the City in moving the book storage; especially Kurt and Eddie. It is a great upgrade although being
located away from the Library presents new challenges.They continue to look for active volunteers,and
want to have more online sales, but need a new Ebay person to help manage. Dean suggested we tap
into the FOL email list to promote the new library project.
Foundation report:
The Foundation has gained 2 new members,Alison Foudy and Angela Brown.
City Council Liaison report:
Bob shared the Council is supportive of our progress with the facility planning and our ability
to stay on track and be clear with communications.
Adjourned: 11:50 am
Next Meetings: December 20th at 9:00 AM City Council Work Session in Legion Hall
January 23rd at 9AM at the McCall Community Center(701 N. First Street)
February 20th at 9:00 AM in Legion Hall
Minutes prepared by Lynn Lewinski,`Secretary
Respectfully submitted by Jacki Rubin, Chair 6-� 1. ( `L'
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