HomeMy Public PortalAboutAgreement_2019-10-01 to 2021-04-17_United Maintenance Systems_First AmendmentFIRST AMENDMENT TO AGREEMENT
FOR CITYWIDE JANITORIAL SERVICES
(United Maintenance Systems)
This First Amendment to the Agreement for Citywide Janitorial Services, dated
October 1, 2019 ("First Amendment'), is hereby entered into by and between the CITY
OF TEMPLE CITY, a California charter city ("City"), and UMS, Inc., a California
Corporation, doing business as United Maintenance Systems ("Contractor"), as follows:
RECITALS
A. City and Contractor entered in an Agreement for Citywide Janitorial Services,
dated April 17, 2018 ("Agreement'). The Agreement provides that Contractor will
provide janitorial services to the City for a three-year period.
B. Under Sections 1.3 and 10.10 of the Agreement, the Agreement may be
amended to address any changes in the scope of work, or any extra work
needed by the City.
C. City and Contractor seeks to amend the Agreement because of the need for
additional frequency of such services and the addition of an additional site for
such services, beginning October 1, 2019.
NOW, THEREFORE, the parties enter into this First Amendment, which modifies
and amends the Agreement, as follows:
TERMS
1. AMENDMENT. The Agreement is modified and amended as follows:
1.1 Exhibit A (Scope of Services) and Exhibit C (Compensation) to the
Agreement is amended and restated as set forth in Attachment 1 to
this Amendment.
2. GENERAL PROVISIONS.
2.1 Remainder Unchanged. Except as specifically modified and
amended in this First Amendment, the Agreement remains in full force and effect and
binding upon the parties.
2.2 Integration. This First Amendment constitutes the entire
understanding and agreement of the parties and supersedes all negotiations or previous
agreements between the parties with respect to all or any part of the transaction
discussed in this First Amendment.
2.3 Effective Date. This First Amendment shall not become effective
until the date it has been formally approved by the City Council and executed by the
appropriate authorities of the City and Contractor.
LA #4846-2562-4483 v]
2.4 Applicable Law. The laws of the State of California shall govern
the interpretation and enforcement of this First Amendment.
2.5 References. All references to the Agreement include all their
respective terms and provisions. All defined terms utilized in this First Amendment have
the same meaning as provided in the Agreement, unless expressly stated to the
contrary in this First Amendment.
[Signatures on the following page.]
LA #4846-2562.1483 v I
IN WITNESS WHEREOF, the parties hereto have executed this First
Amendment to the Agreement on the date and year first written above.
CITY:
THE CITY OF TEMPLE CITY
By:
Bryan Cook, City Manager
ATTEST:
pw��zv
Peggy K io, Cit Clerk
APPROVED AS TO FORM
Gregory V Vurphy, City Attorney
CONTRACTOR:
By:
Name: ``G�P
Title: lU /l0. gyp,/
By:
Name: �x4yl / Sr ✓� S �""�
LA #4846-25621483 v I
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of Los Angeles
On�AY1t10.a Anthony Gonzalez-Benitez , Notary Public, personally appeared
�/a$I�beforefGine,
�CiC V,-, 1 9 Irwin ESi 1 VC5tS
who proved to me on the basis of satisfactory evidence to be the person(s) whose min (s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under Penalty of Perjury under the laws of the State of California that the foregoing paragraph
is true and correct.
WITN SS MY HAND AND OFFICIAL SEAL.ANTHONY OO"ALELBENITEZ
COMM. # 2242546
,LL
N EV�i✓ o NOTARY PUBLIC-CALIFORNIA YI
LOS ANGELES COUNTY
<' MY COMM. EXP. MAY 13, 2821"
Signature of Notary Public (Notary Seal)
OPTIONAL INFORMATION
The acknowledgment contained within this document it in accordance with Cakfornia law. Any certificate of acknowledgement
performed within the State of California shall use the preceding wording pursuant to Civil Code section 1189. An aclmowledg-
event cannot be afrmed to a document sent by mail or otherwise delivered to a notary public, including electronic
means, whereby the signer did not personally appear before the notary public, even if the signer is /mown by the
notary public. In addition, the correct notarial wording can only be signed and sealed by a notary public The seal
and signature cannot be affixed to a document without the correct notarial wording.
DESCRIPTION OF ATTACHED DOCUMENT CAPACITY CLAIMED BY SIGNER
Individual
(Tide of document) Corporate Officer
Number of Pages (Including acknowledgment) Partner
Document Date Attomey-In-Fact
Trustee
Other:
MM%V H.WARDALE 9]5.)86.8909 wm�v.T°mMyNomry.a�
ATTACHMENT 1 TO THE FIRST AMENDMENT
LA #4818-4000-1443 Q
EXHIBIT "A"
SCOPE OF SERVICES
Contractor shall provide all the necessary personnel, materials', equipment, transportation
and safety apparatus required to perform the following services:
LIVE OAK PARK COMMUNITY CENTER, ANNEX AND OUTDOOR RESTROOMS
10144 Bogue Street, Temple City, CA 91780
I. General Services.
The Contractor shall perform the following tasks for both the Live Oak Park Community
Center and Live Oak Park Annex buildings unless otherwise specified. Work cannot start at
the Live Oak Park Community Center until after 10:00 p.m. nightly. Work cannot start at the
Live Oak Park Annex until after 9:00 p.m. nightly:
A. General Cleaning
The following shall be performed on a daily basis, seven (7) -days per week (Annex
5 days per week as determined by the City):
1. Empty all waste containers and place trash in dumpster. Replace trash
bags as needed.
2. Clean all desks, file cabinets, tables, equipment and other office
furniture.
3. Clean all counter tops, removing handprints, ink and other marks.
4. Clean and polish all drinking fountains.
5. Remove cobwebs throughout entire facility.
6. Sweep with chemically treated dust -mop all hard flooring, and damp -
mop as needed to remove spills, stains, etc.
7. Vacuum all carpeted areas. Spot clean as needed to remove spills,
stains, etc.
8. Spot clean windows, partitions and doors.
9. Clean exterior patio area tables, chairs and concrete surfaces.
10. Thoroughly clean lobby area, including floors, walls, doors and tables.
Materials do not include consumable supplies such as toilet paper, soap, seat covers, and the like, which will be
provided by the City.
LA 44818-4000-1443 r2 2
11. Clean exterior walkways and steps as necessary.
12. Turn off all designated lights, lock doors and set alarm upon leaving
facility.
B. Kitchen Cleaning
The following shall be performed on a daily basis, seven (7) -days per week (Annex
5 days per week as determined by the City):
1. Wipe all tables, counters and appliance exterior surfaces with
appropriate cleaning agents for stainless steel surfaces.
2. Wet -mop the entire floor with mop designated exclusively for use in
kitchen area.
3. Refill all paper towel dispensers and soap containers.
C. Restroom Cleaning
The following shall be performed on a daily basis, seven (7) -days per week. This section
includes all indoor and outdoor restroom facilities at Live Oak Park; exterior of the
Community Center and Annex (5 days per week), concession stand and adjacent to the
basketball courts.
1. Empty all waste containers and replace trash bags.
2. Clean and disinfect all commodes and urinals.
3. Clean all restroom partitions.
4. Clean sinks and counter tops.
5. Clean and polish all chrome and stainless steel.
6. Clean exterior/interior of all doors.
7. Clean all mirrors.
8. Clean and disinfect diaper -changing stations.
9. Spot clean walls to remove smudges and marks
10. Refill all soap containers, paper products, toilet paper, paper towels,
etc.
11. Sweep and wet -mop all floors, with mop designated exclusively for use
in restroom facilities.
LA 44818-4000-1443 v2 3
D. Vinyl Floors
1. Buff and polish all vinyl floors eight (8) -times a year.
Strip and wax all vinyl floors on a quarterly (4 -times a year) basis.
2.
E. Children's Activity Rooms in the Live Oak Park Community Center
The following shall
be performed on a daily basis, seven (7) -days per week:
1.
Empty all waste containers and replace trash bags as needed.
2.
Clean and disinfect commode.
3.
Clean and disinfect all sinks and counter tops.
4.
Clean and polish all chrome and stainless steel.
5.
Refill all soap containers, paper products, toilet paper, paper towels,
etc.
6.
Sweep and mop floors.
7.
Vacuum play carpet.
8.
Wipe all table tops.
F. Occasional Cleaning for the Live Oak Park Community Center
The Contractor shall perform the following tasks on a weekly basis:
1.
Clean and disinfect all telephones.
2.
Low dusting to include chair rungs, table braces, inner desk ledges,
baseboards, windowsills, etc.
3.
High dusting to include picture frames, high ledges, etc.
4.
Clean all reachable air vents.
5.
Clean fire extinguisher cabinets.
6.
Clean office equipment, calculators, copy machines, etc.
7.
Clean all doors and door jams.
8.
Remove gum from carpets and floors.
LA #4818-4000-1443 v2 4
9. Dust any exposed water pipes.
Special Services for the Live Oak Park Community Center
The Contractor shall perform the following services for the Live Oak Park Community
Center on a scheduled basis as coordinated with City personnel based on facility
availability:
A. Quarterly
The following shall be performed on a quarterly (4 -times per year) basis:
1. Machine scrub all quarry tile.
2. Strip and seal interior restroom ceramic tiles floors.
3. Wash all windows in/out and glass room partitions.
4. Clean HVAC vents.
B. Annually
The following shall be performed on an annual (once per year) basis:
Steam -clean approximately 150 stackable chairs.
CITY HALL, COMMUNITY ROOM, CIVIC CENTER AND OUTDOOR RESTROOMS
9701 Las Tunas Drive, Temple City, CA 91780
General Services
The Contractor shall perform the following tasks for the following facilities unless otherwise
specified: 1) City Hall, 2) Community Room, 3) Civic Center and 4) City Hall Outdoor
Restrooms. Work shall be conducted at the frequency described below for each task,
according to the following schedule:
City Hall: Work shall occur Monday through Friday and shall not begin
prior to 6:00 p.m.
2. Community Room: Work shall occur Monday through Friday and shall
not occur while the room is in use.
3. Civic Center: Work shall occur on Monday and Tuesday evenings. On
Tuesday evenings, work shall not begin while any public meeting is in
session (typically no earlier than 10 p.m.)
4. City Hall Outdoor Restrooms: Work shall occur seven (7) days per
week and shall not begin prior to 10:00 p.m.
LA #4818-4000-1443 Q
A. General Cleaning
The following services shall be performed on a daily basis, five (5) days per week unless
otherwise specified. The Civic Center shall be cleaned on a three (3) days per week basis
(Menday,TwesdayMonday, Tuesday, and Friday).
1. Dust horizontal surfaces of desks, counter tops, table tops, partition
tops and bases, computer monitors, filing cabinets and shelving.
2. Spot clean above mentioned areas to remove smudges, spillage,
beverage rings, etc.
3. Dust office equipment.
4. Clean front entry glass and interior partition glass.
5. Empty all waste containers and place trash in dumpster. Sanitize each
trash receptacle. Replace trash bags as needed.
6. Clean walls behind waste containers to remove over -spillage.
7. Wipe down the outside of break room/kitchen cabinets, refrigerator
and microwave. (For the Community Room, one -day per week)
8. Clean inside of break room/kitchen microwave. (For the Community
Room, one -day per week)
9. Clean thoroughly the break room/kitchen/restroom sinks.
10. Clean and disinfect break room/kitchen counter top and table top.
11. Rinse out and clean coffee pot.
12. Mop thoroughly all hard surface floors with a chemically treated mop
head.
13. Damp -mop all ceramic and tile flooring. (For the Community Room,
one -day per week)
14. Vacuum thoroughly carpeted areas with a hepa-grade vacuum, wall to
wall, and spot clean as needed.
15. Wipe clean all telephone receivers and dust bases.
16. Disinfect all skin -touched surfaces (e.g. light switches, door handles,
drinking fountains, etc.).
LA 44818-4000-1443 v2 6
17. Remove spots and smudges from walls, doors and kick plates.
18. Remove cobwebs throughout CITY facilities.
19. Turn off all designated lights and lock doors upon leaving facility.
20. Report all maintenance issues in Log Book.
B. Restroom Cleaning
The following services shall be performed on a daily basis, five (5) -days per week except
the City Hall Outdoor Restrooms for which the following will be performed on a daily basis,
seven (7) -days per week. The Civic Center restrooms shall be cleaned on a two (2) days
per week basis:
1. Empty waste containers. Wash as necessary.
2. Clean and sanitize the outside of waste containers and dispensers.
3. Clean and disinfect all sinks, toilets and toilet seats.
4. Clean all dispensers, mirrors and fixtures.
5. Refill soap containers, paper products, toilet paper, paper towels, etc.
6. Clean and disinfect door handles and light switches.
7. Clean and sanitize restroom partitions and walls around toilets.
8. Spot clean walls to remove smudges and marks.
9. Dust -mop floors with a micro -fiber mop.
10. Wet -mop floors with a chemically treated mop head.
11. High -dust tops of doors, mirrors and air vents.
12. Use "Consume" to eliminate the smell of urine.
13. Provide, inspect and service the "Natural Breeze Air System," "All
Fresh
14. Auto Flush" and "Auto Clean System" services. Refill and replace as
needed.
II. Special Services
The Contractor shall perform the following services on a scheduled basis as coordinated
with City personnel and facility availability:
LA #4818-4000-1443 Q 7
A. Monthly
The following shall
be performed on a monthly (12 -times per year) basis:
1.
Dust thoroughly all vertical surfaces of office furniture, including desks,
tables, chairs, file cabinets, etc.
2.
Clean all office furniture and work stations (vacuum fabric partitions).
3.
Clean all office equipment, calculators, copy machine, fax machine,
etc.
4.
Clean fire extinguisher cabinets.
5.
High -dust all air vents, tops of doors, door frames, ceiling corners and
edges, etc.
6.
Low -dust all baseboards and chair bases.
7.
Dust window blinds and window sills.
8.
Edge carpets along baseboards, filing cabinets and partition bases to
remove dust build-up.
9.
Dust any exposed water pipes.
10.
Clean spots and smudges from walls.
11.
Remove gum from carpets and floors.
12.
Clean thoroughly interior/exterior of all kitchen appliances.
13.
Clean all HVAC vents.
B. Semi -Annually
The following shall
be performed on a semi-annual (2 -times per year) basis:
1.
Window washing in/out and awnings.
2.
Strip, seal and wax restroom floors in City Hall, Community Room,
Civic Center and Finance file room.
3. Clean all carpets.
C. Annually
The following shall be performed on an annual (once a year) basis:
LA #4818-4000-1443 v2 8
1. Clean all interior walls.
2. Clean all interior light fixtures.
3. Seal ceramic tile floors in Community Room and employee lounge with
an acrylic sealant.
CITY YARD
9167 La Rosa Drive, Temple City, CA 91780
General Services
The Contractor shall, at least 2 times per week, perform the following tasks for the City Yard
location (which consists of a maintenance room/common area of approximately 105 sq ft,
an office area of approximately 150 sq ft, a tree crew/common area of approximately 198 sq
ft, and 2 restrooms, each approximate 204 sq ft), unless otherwise specified:
A. General Cleaning
The following shall be performed twice per week:
1. Empty all waste containers and place in the dumpster. Replace trash
bags as needed.
2. Clean all desks, file cabinets, tables, equipment and other office
furniture.
3. Clean all counter tops, removing handprints, ink and other marks.
4. Clean and polish all drinking fountains.
5. Remove cobwebs throughout entire facility.
6. Sweep with chemically treated dust mop all hard flooring, and damp -
mop as needed to remove spills, stains, etc.
7. Spot clean windows, partitions and doors.
8. Thoroughly clean common areas, including floors, walls, doors and
tables.
9. Turn off all designated lights, lock doors and set alarm upon leaving
facility.
B. Restroom Cleaning
The following shall be performed once per week:
1. Empty all waste containers and replace trash bags.
LA #4818-4000-1443 v2 9
2. Clean and disinfect all commodes and urinals.
3. Clean all restroom partitions.
4. Clean sinks and counter tops.
5. Clean and polish all chrome and stainless steel.
6. Clean exterior/interior of all doors.
7. Clean all mirrors.
8. Spot clean walls to remove smudges and marks
9. Refill all soap containers, paper products, toilet paper, paper towels,
10. Sweep and wet -mop all floors, with mop designated exclusively for use
in restroom facilities.
II. Special Services
The Contractor shall provide an initial cleaning which consists of window washing, cleaning
VCT tiles, and scrubbing, resealing, and waxing restroom floors and walls.
cn #4818-4000-1443 vz 10
EXHIBIT "C"
COMPENSATION
Service Provider shall use the following rates of pay in the performance of the Services:
Year I (July 1, 2018 -June 30, 2019
1. Live Oak Park Community Center
$2,250.00/mo
2. Live Oak Park Annex
$500.00/mo
3. Live Oak Park Outdoor Restrooms
$950.00/mo
4. City Hall
$1,450.00/mo
5. Community Room
$200.00/mo
6. Civic Center
$150.00/mo
7. City Hall Outdoor Restrooms
$450.00/mo
The total compensation for the Services for Year I shall not exceed $71,400.00
($5,950.00/month), as provided in Section 2 "Compensation and Method of Payment' of this
Agreement.
Year II (July 1. 2019 - June 30, 2020)
1. Live Oak Park Community Center
$2,300.00/mo
2. Live Oak Park Annex
$525.00/mo
3. Live Oak Park Outdoor Restrooms
$1,000.00/mo
4. City Hall
$1,475.00/mo
5. Community Room
$225.00/mo
6. Civic Center
$250.00/mo
7. City Hall Outdoor Restrooms
$475.00/mo
8. One-time Initial Cleaning at City Yard
$350.00
9. City Yard
$250.00/mo
The total compensation for the Services for Year II shall not exceed $78,000.00
($6,500.00/month), as provided in Section 2 "Compensation and Method of Payment' of this
Agreement.
Year III (July 1. 2020 - June 30, 2021)
1. Live Oak Park Community Center
2. Live Oak Park Annex
3. Live Oak Park Outdoor Restrooms
4. City Hall
5. Community Room
6. Civic Center
7. City Hall Outdoor Restrooms
8. City Yard
LA #4918-4000-1443 Q
DRAFT 9/3/19
$2,350.00/mo
$550.00/mo
$1,050.00/mo
$1, 500.00/mo
$250.00/mo
$300.00/mo
$500.00/mo
$300.00/mo
The total compensation for the Services for Year III shall not exceed $81,600.00
($6,800.00/month), as provided in Section 2 "Compensation and Method of Payment' of this
Agreement.
LA #4818-4000-1443 Q
DRAFT 9/3/19