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HomeMy Public PortalAbout2020.01.09 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall--Legion Hall January 9, 2020 Call to Order and Roll Call Executive Session Return to Open Session Pledge of Allegiance Approve the Agenda Consent Agenda Oaths of Office Reports Public Comment Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Michelle Groenevelt, Community Development Director; Morgan Bessaw, City Planner; Kurt Wolf, Parks and Recreation Director;Rick Stein,Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek,Library Director; Chris Curtin,Information Systems Manager;Nathan Stewart,Public Works Director; Dallas Palmer, Police Lieutenant; Traci Malvich, Human Resources Manager; Nick Zaninovich, City Engineer EXECUTIVE SESSION At 5:30 p.m. Council Member Nielsen moved to go into Executive Session for: • Personnel - 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public-school student • Records-Pursuant to Idaho Code§74-206(1)(d)To consider records that are exempt from disclosure as provided in chapter 1,title 74, Idaho Code; Council Member Holmes seconded the motion. In a roll call vote, Council Member Holmes, Council Member Giles, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. Council administered the City Manager's Evaluation. McCall City Council Regular Meeting Page 1 of 13 January 9, 2020 RETURN TO OPEN SESSION At 5:49 p.m. Council Member Giles moved to return to Open Session. Council Member Sowers seconded the motion. In a voice vote, all members voted aye and the motion carried. Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Holmes moved to approve the agenda as submitted. Council Member Sowers seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following items: CONSENT AGENDA- OLD BUSINESS All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately. Staff recommends approval of the following ACTION ITEMS: 1. Regular Council Meeting Minutes—June 27, 2019 2. Special Council Meeting Minutes—August 7, 2019 3. Special Council Meeting Minutes—October 25, 2019 4. Regular Council Meeting Minutes—November 7, 2019 5. Regular Council Meeting Minutes—November 21, 2019 6. Regular Council Meeting Minutes—December 5, 2019 7. Regular Council Meeting Minutes—December 19, 2019 8. Special Council Meeting Minutes—December 20, 2019 9. Payroll Report for period ending—December 13, 2019 10. Payroll Report for period ending—December 27, 2019 11. AB 20-015 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9,the City Council has determined that the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete,the City Clerk shall approve or deny such application.All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision.Action: Council review the December 2019 License report. 12. Warrant Register—GL 13. Warrant Register—Vendor 14. AB 20-011 Request to Approve the FY19 Annual Road and Street Financial Report: Pursuant to IC §40-708, it is state policy that highway user revenues accruing to the state highway account be spent exclusively for the maintenance,construction and development McCall City Council Regular Meeting Page 2 of 13 January 9, 2020 of highways and bridges in the state highway system. All moneys apportioned to cities from the proceeds from the imposition of tax on fuels and from any tax or fee for the registration or operation of motor vehicles for general highway construction and maintenance, bridge and culvert moneys, will be accounted for as to the actual expenditure to the state controller,as dedicated funds through the Annual Road and Street Financial Report. This report is for the preceding fiscal budget year and is published once as a legal notice between January 1 and January 15. The Mayor's signature is required on this report. Action: Approve the FY19 Annual Road and Street Financial Report and authorize the Mayor to sign all necessary documents. 15. COMMITTEE MINUTES: Staff requests Council accept the Minutes of the Following Committees a) Airport Advisory Committee—November 7, 2019 b) Environmental Advisory Committee—October 17, 2019 c) Golf Advisory Committee—April 10, 2019 d) Golf Advisory Committee—October 9, 2019 e) Golf Advisory Committee—November 23, 2019 f) Historic Preservation Commission—July 8,2019 g) Historic Preservation Commission—October 14,2019 h) Historic Preservation Commission—November 18,2019 i) Library Board of Trustees w/Library Expansion Committee—November 4, 2019 j) McCall Redevelopment Agency—October 22,2019 k) Public Art Advisory Committee—November 25,2019 1) Planning and Zoning Commission—November 5, 2019 m) Tree Advisory Committee—April 1, 2019 n) Tree Advisory Committee—September 3,2019 o) Tree Advisory Committee—November 5, 2019 Council Member Holmes moved to approve the Consent agenda as submitted. Council Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor Aymon, Council Member Nielsen, Council Member Sowers all voted aye and the motion carried. MAYOR'S FINAL ADDRESS AB 20-016 Mayor Aymon's Final Address Mayor Aymon requested time to address the Council as she retires from public service. She summarized her time on the Council and thanked the Council, staff and the public. Mayor Aymon stepped down from the Council. OATHS OF OFFICE 1 AB 18-01 Installation of newly elected City Council Members: Colby Nielsen, and Mike Maciaszek City Clerk BessieJo Wagner presented the installation of the newly elected City Council Members. Idaho Code § 50-805 states that the governing body of any city governed by the Council/Manager form of government shall consist of five (5) Members. As stated in Idaho Code § 50-702, each McCall City Council Regular Meeting Page 3 of 13 January 9, 2020 Council Member elected at a general city election, shall be installed at the first meeting in January following the election. The incumbents shall meet and conduct such business as may be necessary to conclude the fiscal matters of the preceding year; the newly elected shall then subscribe to the oath of office, be presented certificates of election and assume the duties of their position. City Clerk BessieJo Wagner administered the oaths of office to Colby Nielsen and Mike Maciaszek. The 2020 Election of Mayor for the term January 2020 through December 2021 City Clerk BessieJo Wagner presented the 2020 election of Mayor for the term January 2020 through December 2021. Idaho Code § 50-805 states that the governing body of any city governed by the Council/Manager form of government shall consist of five(5)Members. McCall City Code states that the Mayor shall be elected by the Council from among its membership for a term of two (2)years at the first meeting of the newly elected Council after each general or special election of members of the Council; the Mayor may be removed by the Council per Idaho Code section 50- 809. The Mayor shall preside at the meetings of the Council and perform such other duties consistent with the office as may be imposed by the Council. The Mayor shall be entitled to a vote on all matters coming before the Council but shall possess no veto power. The Mayor shall be recognized as the official head of the City for all ceremonial purposes, by the courts for the purposes of serving civil processes, and by the Governor for military purpose. The Mayor may use the title of Mayor in any case in which the execution of contracts or other legal instruments in writing, or other necessity arising from the general laws of this State may so require, but this shall not be construed as conferring upon the office administrative powers or functions of a Mayor under the general laws of the State per Idaho Code section 50-810. City Clerk BessieJo Wagner called for nominations. Council Member Giles was nominated. Hearing no other nominations, Clerk Wagner asked Council Member Giles if he would accept or decline the nomination. Council Member Giles accepted the nomination. Council Member Sowers nominated Council Member Giles for Mayor. Council Member Maciaszek seconded the nomination.In a show of hands and by voice all members voted aye and the nomination carried. Council Member Giles was elected from the Council to be Mayor. Elect a new Council President for the term January 2020 through December 2021 City Clerk BessieJo Wagner presented the election of a new Council President for the term January 2020 through December 2021. Idaho Code § 50-805 states that the governing body of any city governed by the Council/Manager form of government shall consist of five (5) Members. After the Oaths of office and the Selection of Mayor, the Council will select one of its members as Council President This is done by the Clerk asking for nominations from the floor for Council President. Once there is a nomination then there is a motion to be approved by a majority of those present and voting. The council president's most significant role is in chairing council meetings, signing documents, and signing checks in the Mayor's absence. Other responsibilities of the council president may be defined by local policy. McCall City Council Regular Meeting Page 4 of 13 January 9, 2020 Mayor Giles nominated Council Member Nielsen for Council President. Council Member Council Member Sowers seconded the nomination. Council Member Nielsen accepted the nomination. In a voice vote all voted aye and the motion carried. Council Member Nielsen was elected from the Council to be Council President. REPORTS McCall Area Chamber of Commerce Monthly Report to Council Shannon Berry thanked Jackie Aymon for her time as Mayor and welcomed new Mayor Giles. She shared the theme for the 55th Annual Winter Carnival is "It's a Kids World", the Grand Marshall,and local talent show. She gave appreciation for the Local Option Tax funds they receive. Raffle tickets for a new snowmobile are available for purchase at $10 each. The next Business After Hours is at Vacasa on January 16, and the next Women Ignite event is February 17 at River Ranch. Representatives will be attending the Idaho Chamber Alliance Legislative Days. Department Monthly Reports to Council City Manager City Manager Anette Spickard updated the Council on the happenings of December 2019. Her update included a synopsis of the Association of Idaho Cities (AIC) District 3 Fall Academy, Her presentation to the West Central Mountains Leadership Academy, and the Idaho Dept of Lands Quarterly Meeting. She also updated the Council on Human Resources issues regarding hiring and retention for the Police Department. She reminded the Council about the City Officials Day at the Capitol and encouraged them to attend. Airport Airport Manager Rick Stein updated the Council shortage of rentable hangar space and some possible solutions. He also gave a brief update on the status of the taxiway relocation project. City Clerk City Clerk BessieJo Wagner updated the Council on the status of the Local Option Tax revenue collections,the number of permits issued for 2019, and the new Receptionist, Sarah Edson. Community and Economic Development Michelle Groenevelt Community and Economic Development Director updated the Council on the status of a possible housing project, the next code update to include Title 2 Building codes, the 2019 aerial photo has been received, the continued increase in building permit applications, and the continued increase in land use applications. She reminded Council that the new business "Thank You"packets will be distributed to Council soon.There are 40 new businesses to distribute packets to. She also updated Council on the public art project and the Historic Preservation Commissions activity for Winter Carnival and the new McCall History Tour app. Golf Course Golf Course Superintendent Eric McCormick updated Council on the status of the new maintenance building, the crew is busy with snow removal, Banyans sales are up from previous year, the new equipment is working well, and the golf rates discussion is coming on the next meeting. McCall City Council Regular Meeting Page 5 of 13 January 9, 2020 Information Systems Information Systems Manager Chris Curtin updated the Council on the certifications Vlatko is currently working towards, Mayor Sykes bringing forth legislation to identify fiber network as a utility so that Cities will not have to go through a judicial confirmation process to invest in their own broadband. Both Ammon and Mountain home had to go through that process, and both were successful. Library Library Director Meg Lojek updated the Council on a new mix of activities happening at the Library. She stated that the snow sculpture at the Library is sponsored by the local American Association of University Women(AAUW). She gave a brief update on the progress of the Plaza design for the new library and stated that a new"LIBRARY" sign painted by school students will be going up on the west side of the building. Parks& Recreation Parks & Recreation Director Kurt Wolf presented updates to the Council to include the busy December for programming with challenges for indoor facilities. He commented that the new staff are doing well with the new challenges of snow removal in the downtown. He also updated the Council on the status of the relocation of the Parks shop. Police Police Lieutenant Dallas Palmer updated Council on the new code enforcement officer,the 3 open positions and the quality of applicants is part of the issue of hiring, as well as getting people interested in applying. He stated that ISP, Valley County Sherriff's, and Fish and Game would be assisting with Winter Carnival parade and ISP will be assisting all week with the additional activity in town for Winter Carnival Public Works Nathan Stewart Public Works Director updated the Council on the status of the downtown construction, stating that it is suspended until spring. He indicated that there is still some work to be done. He commented that he was excited to have the Parks Department as a partner in snow removal.After the Public Works Facility introduction on December 20,there will be more to come on that subject.He gave some statistics on snow fall and an update on new equipment which makes removal more efficient. PUBLIC COMMENT Mayor Giles called for public comment at 6:58 p.m. Hearing no comments, Mayor Giles closed the comment period. BUSINESS AGENDA AB 20-001 Request to Approve the Agreement for Services with West Central Mountains Economic Development Council Economic Development Planner Delta James introduced the West Central Mountains Economic Development Council request for agreement for service to Council. McCall City Council Regular Meeting Page 6 of 13 January 9, 2020 The West Central Mountains Economic Development Council (WCMEDC) is requesting $4500 to provide the following economic development services to the City of McCall: 1. Partial sponsorship of the 2020 West Central Mountains Economic Development Summit: $2500.00; and 2. Coordination and participation in meetings with not less than twenty (20) business and/or property owners within McCall's downtown Opportunity Zone to share information about local and state redevelopment incentives and to assess redevelopment opportunities: $500; and 3. Inventory and analysis of existing and planned facilities within the region to support and define facility opportunities for, and limitations to, provision of continuing and technical education and training programs: $1000; and 4. Coordination and facilitation of not less than one (1)meeting of regional housing partners including, but not limited to, finance professionals, stakeholders, developers and representatives from local jurisdictions to further regional collaborative efforts to provide local housing: $500. The scope of work is proposed to be completed by December 31,2020. Community and Economic Development staff have reviewed and support the project proposal. The City Attorney's office prepared the template for the Agreement for Services. A copy of the WCMEDC services proposal, 2019 year in review, and 2020 Strategic Plan were provided to the Council. Andrew Mentzer, WCMEDC Executive Director, presented a summary of these items and introduced the new Board President, Jill Moore. Council Member Holmes moved to approve the West Central Mountains Economic Development Council Agreement for Services and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Giles, Council Member Nielsen, and Council Member Maciaszek all voted aye and the motion carried. AB 20-014 Request to Approve Conditional Use Permit CUP-19-09 for 701 Lakeside Ave— Idaho Power City Planner Morgan Bessaw introduced the Conditional Use Permit application to replace an existing 56 ft. antenna with a new 79 ft. antenna adjacent to West Lake Street, a designated scenic route.The new antenna will act as a hub,which connects devices,the substation,and connects into Idaho Power's existing communication system to feed information between substations and grid operations in Boise.The area is well screened with existing vegetation. The City Engineer has also reviewed the application and has no concerns with the project. During the McCall Area Planning and Zoning Commission's regularly scheduled December 10, 2019 meeting, a properly noticed public hearing was held on CUP-19-09 and the Commission unanimously recommended approval to the City Council of the Conditional Use Permit without a second public hearing, and approved the associated design review and scenic route applications. Ms. Bessaw reviewed the Staff Report, Findings of Fact, and application materials that were provided for the Council. She stated that there was one outstanding Condition of Approval: This Conditional Use Permit shall be exercised within twelve (12) calendar months of the date of City Council approval. McCall City Council Regular Meeting Page 7 of 13 January 9, 2020 Jeff Maffuccio with Idaho Power gave a quick overview of the project and fielded questions from the Council. Council Member Maciaszek had no comments. Council Member Sowers asked if the pole with the eagle's nest would be removed. Mr. Maffucio responded stating that it would not be removed, nor would the eagle's nest be disturbed. Council Member Holmes clarified that it was just for line of sight issues. Mr. Maffucio confirmed. Council Member Nielsen stated that he had no concerns. Mayor Giles thanked Mr. Maffucio for his thorough presentation and had no concerns. Council Member Nielsen moved to approve conditional use permit application CUP-19-09 for 701 Lakeside Ave. as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion.In a roll call vote Council Member Nielsen,Council Member Maciaszek, Mayor Giles, Council Member Holmes, and Council Member Sowers all voted aye and the motion carried. Council Member Holmes recused from the next item on the agenda stating that she was a Member of the Chamber Board. AB 20-012 Winter Carnival 2020 Event Summary and Request for ApproN al of the Fireworks Display City Clerk BessieJo Wagner presented the Chamber of Commerce's submitted requests and applications pertaining to Winter Carnival 2020, which is to be held from Friday, January 24 through Sunday, February 2, 2020. The Chief of Police, Fire Chief, Parks and Recreation Director and Street Superintendent have received the information for this event. The McCall Area Chamber of Commerce has provided the following information: For Approval: * Fireworks Display Application For Information: * General Event Plan, Schedule and Layout * Children's Torchlight Parade Route * Mardi Gras Parade Route Other Items Provided to the City Clerk's Office: * Certificate of Liability Insurance,Naming the City as Additional Insured * Catering Permit Applications for the Beer Garden and Various Other Events during the Carnival * ITD Approval for the Torchlight and Mardi Gras Parades * Parks Reservation Applications for the Use of Legacy Park for Various Carnival Events * Road Closure Request for East Lake Street Council Member Sowers moved to approve the fireworks display permit for Winter Carnival 2020 and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Sowers, Council Member Maciaszek,Mayor Giles, and Council Member Nielsen all voted aye and the motion carried. Council Member Holmes returned to the Council. McCall City Council Regular Meeting Page 8 of 13 January 9, 2020 AB 20-005 Request for Approval of the Joint Wetlands Permits Application for the Taxiway Relocation Project Airport Manager Rick Stein presented the request for approval of the Joint Wetlands Permits Application for the Taxiway Relocation Project to Council. The Department of Army Corps of Engineers (Corps), Idaho Department of Water Resources (IDWR), and Idaho Department of Lands (IDL) established a joint process for activities impacting jurisdictional waterways that require review and/or approval of both the Corps and State of Idaho. The City of McCall intends to relocate Parallel Taxiway A to achieve a 300-foot separation between Runway 16-34 and the taxiway in order to meet Federal Aviation Administration(FAA) design criteria for a B-II airport. The FAA identifies the relocation of Parallel Taxiway A as a high- priority safety project. Existing aprons and taxiways will be reconfigured for compatibility with the relocated parallel taxiway. The Joint Application for Permits is the City's request to the Department of Army Corps of Engineers (Corps), Idaho Department of Water Resources (IDWR), and Idaho Department of Lands (IDL), to review and approve wetlands protection during and after the Taxiway construction. Council Member Sowers moved to approve the Joint Wetlands Permits Application for the Taxiway Relocation Project and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Sowers, Council Member Nielsen, Mayor Giles all voted aye and the motion carried. AB 20-006 Request for Approval of the Agreement for Professional Services,T-O Engineers Inc.—Taxiway Relocation Project Airport Manager Rick Stein presented the request for approval of the Agreement for Professional Services, T-O Engineers, Inc. — Taxiway Relocation Project to Council. The contract is for Taxiway Relocation Project's engineering services with T-O Engineers in the amount of $565,817.62. An Independent Fee Review by Armstrong Engineers estimated the engineering cost at$833,261.40—T-O's cost coming in at$267,443.78 less than the IFE. Funds saved by the lower engineering cost will be used in the project. A letter to the FAA that clearly summarizes the tasks and charges was provided to Council. Airport Manager Stein also commented that this project is under AIP 27 which is 100% grant covered so there is no actual cost to the City. This agreement is for design only services. Other services such as construction oversight will be negotiated at a future date. City Attorney Bill Nichols asked Mr. Stein if his recommended changes were approved by T-O Engineers. He responded stating that the changes were being reviewed by T-O. Mr. Nichols explained that the adjustment to the agreement was in relation to the risk allocation provisions in order to keep the contract in line with the state constitution. Council Member Sowers moved to approve the Agreement for Professional Services with T.O. Engineers for AIP 3-16-0023-027-2020 Taxiway Relocation Project Design with the changes as recommended by the City Attorney and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers. Council Member Holmes, Mayor Giles, Council Member Nielsen, and Council Member Maciaszek all voted aye and the motion carried. McCall City Council Regular Meeting Page 9 of 13 January 9, 2020 AB 20-017 Discussion and Direction Regarding a Letter from City Council to the Forest • Service to Extend Comment for Environmental Impact Study about Midas Gold City Manager Anette Spickard presented the discussion and direction regarding a letter from City Council to the Forest Service to request an extension for the comment period for the Environmental Impact Study about Midas Gold.At their December 19 meeting,the Council heard public comment requesting the City Council write a letter to the Forest Service to ask for the public comment period for the Stibnite gold mine operations staff Environmental Impact Statement be extended an additional 75 days to a total comment period of 120 days. It was commented that in other communities when such a request has been made extensions were received. Council directed staff to place the item on their next agenda for discussion. City Manager Spickard read a recommended letter to Council for consideration. The letter requested extension of the public comment period for the Midas Gold Draft Environmental Impact Statement (DEIS) to 90 days from the current 45. The letter also stated the reasoning behind the request stating that to ensure the McCall City Council can do its due diligence to formulate and approve comments. Council Member Maciaszek clarified that the letter was just a request, City Manager Anette Spickard confirmed that yes it was just a request to the Forest Service. Council Member Sowers stated that he was not sure if there is needed additional time considering how much time had already been spent by the Council on the subject. Council Member Holmes did not feel that more time was needed, stating that if there need to be an additional Council Meeting within the time frame of the comment period then the Council should have an additional meeting within that time frame. Council Member Nielsen feels the letter is very well laid out and practical. He felt that there will be a lot that will affect the community and is important enough that the Council owes the community due diligence. He likes the letter. Mayor Giles stated that it is a really important matter as they had seen a year ago. He stated that asking staff to put together a thoughtful comment letter that shows the additional time is warranted. Council Member Nielsen moved to approve the letter as drafted by staff requesting the Forest Service to Extend Comment for Environmental Impact Study about Midas Gold. Council Member Maciaszek. In a roll call vote Council Member Nielsen, Council Member Maciaszek, and Mayor Giles all voted aye, Council Member Holmes and Council Member Sowers voted no and the motion carried. AB 20-002 Request for Review and Approval of the Local Option Tax Funding Contract and Completion Report Templates City Clerk BessieJo Wagner presented the Local Option Tax Funding Contract and Completion Report Templates. With the approval of Ordinance 965 -3%Occupancy Local Option Tax(LOT), it was identified that the Council would review and approve the contract to be used for the entities awarded funds. During discussions the Council wanted to understand the process staff used when distributing LOT funds and the process used to ensure those funds were spent according to the contract. Staff has worked with the City Attorney to revise the contract template used historically. McCall City Council Regular Meeting Page 10 of 13 January 9, 2020 The template requires the attachment of the original application to the contract to ensure that all parties are clear of the project that was approved for funding. Staff is requesting that Council approve the contract template and authorize the Mayor to sign all the contracts for FY2020 for the approved funding. The checks for the approved funding will still come to the Council for approval through the Warrant Register process.The other option would be that the contracts would be placed on the Consent Agenda for individual approval as the funding becomes available. By approving the contract template and giving authority to the Mayor to sign all contracts for the approved LOT awards,the process of releasing the funds to the recipients will be expedited. In FY19 the Council recognized a need to revise the contract and add the following language: 1.1.2 If the Recipient dissolves or ceases operations within five (5)years after receiving funds that are used to purchase tangible personal property, then prior to or at dissolution or the cessation of operations, such tangible personal property shall be tendered to the City. The City is not obligated to accept such property and may use its discretion whether to receive the property or otherwise direct its distribution. Council Member Holmes Approve the Local Option Tax Funding Contract and Completion Report templates and authorize the Mayor to sign all the contracts for FY2020 approved LOT projects. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Giles, Council Member Nielsen, and Council Member Maciaszek all voted aye and the motion carried. AB 20-003 Request to Approve Resolution 20-01: Designating the newly appointed Mayor and Council President as Signatories on the City of McCall's Bank Accounts City Treasurer Linda Stokes presented the request to approve Resolution 20-01: Designating the newly appointed Mayor and Council President as Signatories on the City of McCall's Bank Accounts to the Council. The election of a new Mayor and Council President requires the Council to update the list of signatories of the City of McCall's bank accounts.Resolution 20-01 authorizes the new Mayor and Council President to sign checks and other disbursements.Also attached is the Master Service Agreement with Appendixes A-1 and B-1 which are to be updated if there are changes. Treasurer Stokes stated that the resolution presented was missing a paragraph identifying the City Manager as a signatory as well, so the Resolution will be amended to correct that omission. The signature authority for BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; and Anette Spickard, City Manager remains unchanged. Council Member Holmes Adopt Resolution No. 20-01 designating the Mayor and Council President as signatories on the City of McCall's bank accounts as amended to add a paragraph for the City Manager and authorize Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion AB 20-004 Request to Approve Resolution 20-02: Designating the newly appointed Mayor and Council President as Signatories on the City of McCall's Contracts and Agreements City Clerk BessieJo Wagner presented the request to approve Resolution 20-02: Designating the newly appointed Mayor and Council President as Signatories on the City of McCall's Contracts and Agreements to Council. The election of a new Mayor and Council President requires the Council to update the list of signatories of the City of McCall's contracts and agreements. McCall City Council Regular Meeting Page 11 of 13 January 9, 2020 Resolution 20-02 authorizes the new Mayor and Council President to sign contracts and agreements and any related documents as authorized by the City Council. The Resolution also authorizes BessieJo Wagner, City Clerk signature authority for attesting documents. Council Member Holmes Adopt Resolution No. 20-02 designating the Mayor and Council President as signatories on the City of McCall's and agreements as authorized by the City Council and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion AB 20-007 Assignment of Council Liaison Duties 2020 City Clerk BessieJo Wagner presented the assignment of Council Liaison Duties for 2020. In January of each year after a general election, the Council chooses, from its membership, liaisons to serve on various community boards. As the liaison the Council Member attends each Board's meeting, some are monthly, and some are quarterly. The Council Member will then report to the whole Council, at their first Regular Meeting of each month, a brief accounting of what has transpired on the various community organizations and boards. The Council liaison and City representatives designated to various agencies and committees are as follows: Post Annexation Joint Wastewater Advisory Group—Council Member Nielsen Library Board of Trustees—Council Member Giles McCall Redevelopment Agency—Council Member Nielsen Council Member Maciaszek Valley Adams Planning Partnership Transportation Subcommittee—Mayor Giles Western Idaho Community Action Partnership (WICAP)—Mayor Giles Big Payette Lake Watershed Advisory Group—Council Member Maciaszek McPaws—Council Member Holmes West Central Mountains Economic Development Council—Council Member Sowers Big Payette River Scenic Byway—Council Member Sowers Winter Recreation Forum—Council Member Nielsen Climate Change Strategy Committee -wait until committee is formed Staff was directed to add Council Members reports on their various committees into the monthly department reports. AB 20-013 Request to Approve Resolution 20-03 McCall City Council Meeting Schedule for 2020 City Clerk BessieJo Wagner presented the Resolution 20-03 McCall City Council Meeting Schedule for 2018. McCall City Code §1-8-2 states that regular Council meetings will be held on the second and fourth Thursdays of each month except when such regular meetings fall on a legal holiday, then the meetings would be held on the preceding day unless otherwise fixed by the Council. With the election of new Council Members, the Council may wish to change its regular meeting days. If so, staff will need to be directed to bring forth an ordinance with such changes at the next Council Meeting. In the event the Council chooses to maintain their current meetings schedule the following is recommended. In past years the Council has elected to alter the regular Council meetings to accommodate the holidays and prevent having a regular meeting on 2 consecutive weeks. Also, McCall City Council Regular Meeting Page 12 of 13 January 9, 2020 historically the Council has opted to alter their schedule to accommodate the AIC Conference in June as both elected officials and staff have participated. Staff has identified two options for the Council's consideration: Option one only alters the Council meeting dates for November and December. Option two also alters Council meeting dates for May and June, to accommodate for the AIC conference June 10-12. Council Member Council Member Holmes moved to approve Resolution 20-03 adopting the McCall City Council Meeting Schedule Option two for 2020 and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Giles, Council Member Nielsen, and Council Member Maciaszek all voted aye and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 8:34 p.m. ATTEST: ` °j SEAL t "j411. S Robert S. Giles, Mayor * : '/.I ! VAft.' 0 1 BessieJo Wa,met: City C rr"i,,,,,,,���,,,�.�s McCall City Council Regular Meeting Page 13 of 13 January 9, 2020