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HomeMy Public PortalAbout2017.09.01-2018.06.30 Council Notes HolmesCITY OF McCALL Payment Approval Report - by GL - Portrait Page: 1 Report dates: 5/18/2018-6/7/2016 Jun 07, 2018 03:38PM Vendor Name Invoice Number Description Invoice Date. Net Invoice Amount Amount Paid Date Paid 01-11750 UTILITY CASH CLEARING MCCARVEL; JOHN & PAULA 124592 REFUND - UTILITY A/C #1.2459.2 05/18/18 28.95 .00 Total 01-11750 UTILITY CASH CLEARING: 28.95 .00 Total : 28.95 .00 Total : 28.95 .00 PAYROLL PAYABLES CLEARING 03-21519 COBRA - HEALTH BLUE CROSS OF IDAHO 181080000779 COBRA - GROUP#10036455-R001 05/01/18 1,801.55 1,801.55 05/24/2018 Total 03-21519 COBRA -HEALTH: 1,801.55 1,801.55 03-21521 COBRA - DENTAL DELTA DENTAL PLAN OF IDAHO 201805-COBRA PREMIUMS - #2667-0000/COBRA 04/23/18 126.00 126.00 05/24/2018 Total 03-21521 COBRA - DENTAL: 126.00 126.00 03-21522 COBRA - VISION VSP-VISION SVC PLAN OF IDAHO 805115518 PREMIUMS - 12 222271 0001/COBRA 04/17/18 51.18 51.18 05/24/2018 Total03-21522 COBRA -VISION: 51.18 51.18 03-22313 AFLAC AFLAC 336579 PREMIUMS - A/C #OLF52 04/25/18 106.52 106.52 05/24/2018 Total 03-22313 AFLAC: 106.52 106.52 03-22314 DENTAL DELTA DENTAL PLAN OF IDAHO 201805 PREMIUMS -#2667-0000 04/23/18 3,105.88 3,105.88 05/24/2018 Total 03-22314 DENTAL: 3,105.88 3,105.88 03-22315 COLONIAL COLONIAL LIFE & ACCIDENT 3289725-0501684 PREMIUMS - BCN E3289725 04/21/18 492.82 492.82 05/24/2018 Total03-22315 COLONIAL: 492.82 492.82 03-22316 IDAHO NCPERS GROUP LIFE NCPERS IDAHO C440518 PREMIUMS - C44000000000 04/23/18 16.00 16.00 05/24/2018 Total 03-22316 IDAHO NCPERS GROUP LIFE: 16.00 16.00 03-22317 OHIO NATIONAL LIFE OHIO NATIONAL LIFE INSURANCE 87821893 PREMIUMS - SS0004892 05/01/18 21.47 21.47 05/2; ,f Total 03-22317 OHIO NATIONAL LIFE: 21.47 21.47 03-22318 EAP RELIANT BEHAVIORAL HEALTH LLC 206133 EE ASSIST. PROGRAM #15015391 05/01/18 225.57 225.57 05/24/2018 Total 03-22318 EAP: 225.57 225.57 CITY OF McCALL Payment Approval Report - by GL - Portrait Page: 2 Report dates: 5/18/2018-6/7/2018 Jun 07, 2018 03:38PM Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Amount Paid Date 03-22323 HRAADMIN FEE INTEGRAFLEX IF-5961 HRA/FSAADMIN FEES 05/06/18 365.00 Total 03-22323 HRAADMIN FEE: 365.00 365.00 365.00 05/24/2018 03-22326 HEALTH INSURANCE PAYABLE BLUE CROSS OF IDAHO 181080000779 PREMIUMS - GROUP#10036455-R001 05/01/18 75,104.58 75,104.58 05/24/2018 Total 03-22326 HEALTH INSURANCE PAYABLE: 75,104.58 75,104.58 03-22328 VISION PAYABLE VSP-VISION SVC PLAN OF IDAHO 805115519 PREMIUMS - 12 222271 0001 04/17/18 1,074.81 1,074.81 05/24/2018 Total 03-22328 VISION PAYABLE: 1,074.81 ( 1,074.81 03-22330 WILLAMETTE DENTAL WILLAMETTE DENTAL INSURANCE 201805 PREMIUMS - GROUP #Z1759 - ID51 05/01/18 2,476.25 2,476.25 05/24/2018 Total 03-22330 WILLAMETTE DENTAL: 2,476.25 2,476.25 03-22333 UNUM LIFE INSURANCE UNUM LIFE INS. CO. OF AMERICA 201805-LIFE LIFE INS. #0094656-001 5 05/01/18 604.38 604.38 05/24/2018 UNUM LIFE INS. CO. OF AMERICA 201805-VLIFE LIFE INS. #0094659-001 2 05/01/18 718.25 718.25 05/24/2018 Tota1.03-22333 UNUM LIFE INSURANCE: 1,322.63 , 1,322.63 03-22375 CHILD SUPPORT IDAHO CHILD SUPPORT RECEIPTING 20180525-1 CHILD SUPPORT-#335546 05/25/18 178.14 178.14 05/25/4u io IDAHO CHILD SUPPORT RECEIPTING 20180525-2 CHILD SUPPORT - #195240 05/25/18 245.06 245.06 05/25/2018 IDAHO CHILD SUPPORT RECEIPTING 20180525-4 CHILD SUPPORT - #301057 05/25/18 236.62 236.62 05/25/2018 IDAHO CHILD SUPPORT RECEIPTING 20180608-1 CHILD SUPPORT - #335546 06/08/18 178.14 178.14 06/08/2018 IDAHO CHILD SUPPORT RECEIPTING 20180608-2 CHILD SUPPORT - #195240 06/08/18 245.06 245.06 06/08/2018 IDAHO CHILD SUPPORT RECEIPTING 201806084 CHILD SUPPORT - #301057 06/08/18 236.62 236.62 06/08/2018 Total 03-22375 CHILD SUPPORT: Total Total PAYROLL PAYABLES CLEARING: GENERAL FUND 1,319.64 1,319.64 87,609.90 87,609.90 87,609.90 . 87,609.90 10-21001 LOT -STREETS SALES TAX PAYABLE MCCALL, CITY OF 201805-TAX LOT TAX -1% 05/31/18 121.26 .00 Total 10-21001 LOT -STREETS SALES TAX PAYABLE: 121.26 .00 Total : GENERAL FUND REVENUE 10-30-070-990.0 CASH OVER1(SHORT) MCCALL, CITY OF 201805-TAX LOT TAX -1 % / SHORT Total 10-30-070-990.0 CASH OVEINSHORT): 05/31 /18 121.26 .00 .46 .00 .46 .00 Total GENERAL FUND REVENUE: .46 .00 5. A McCall Noxious Weed Power Point will be prepared and p „yidto City Council and a Public Noxious Weed seminar at the Library on May 30th 800- 2000 hr. , 6. The McCall City Noxious Weed Control brochure will be updated for 2018 and include intensified control and enforcement efforts. 7. A noxious weed information flyer will be included to all McCall residents in the June Water bill (needs to be to Kathy by May 25th). This will include the City .. Spray Day July 17th and phone numbers of Stephany York and Eddie Heider for contacts. 8. Al will coordinate with Steve Anderson and check with annual Public Notice to Control Weeds publication. B. Summer Enforcement 1. Green Noxious Weed Notices will be placed and recorded at locations with identified noxious weeds, identifying residents to contact the City (Al Becker 208 315-3627) within 5 days to take action. 2. These noxious weed notice locations will be rechecked between five and ten days (physically and contact made to landowner for treatment status). 3. When no action has been taken; A City of McCall Noxious Weed Notice Sign will be very visibly posted on the property. The GPS location, photo record, property owner/resident, contact record will be provided to Steve Anderson. Steve, at his discretion, will issue a NOTICE TO CONTROL NOXIOUS WEEDS (State of Idaho) to responsible party. The County and the City will coordinate together for follow-up action, etc. whenever an ENFORCEMENT NOTICE has been issued. 4. Failure to comply could result in a misdemeanor prosecution by Valley County. 5. If resident fails to take action and/or an appeal has not been made. The City will contract out or cost record the spraying needed and bill the offending party. 6. If spraying bill is not paid within 60 days, the expense shall become a lien upon the property and dealt with as delinquent taxes. SPECIAL ATTENTION ITEMS 1. Check at least bi-weekly for any Leafy Spurge regrowth in the 2017 infestation sprayed along west side of Katen_Ave. Establish a permanent record photo point from post spray 2017 photos . The infestation went around the corner and into the trees. 2. Check for regrowth of Orange Hawkweed along jpring Mtn. Blvd. on east roadside of north end. Noxious Weed Operating Plan-2018 City of .McCall PARKS AND RECREATION www.mccalLid.us 2018 Spring Press Release: NOXIOUS WEEDS SEMINAR 216 East Park Street McCall, Idaho 83638 Phone 208-634-3006 Main 208-634-7142 Fax 208-634-3038 McCall Parks Department hosted a Noxious Weed seminar at McCall Public Library on Wednesday, May 30th. There were pressed plant specimens and live samples of common noxious weeds in McCall. A PowerPoint presentation was given by McCall Parks personnel Eddie Heider and Al Becker and, Steve Anderson, Valley County Weed and Pest Superintendent gave an informative noxious weed PowerPoint presentation as well. Participants learned an overview of the noxious weed issue, local noxious weeds, State Law (Title 22 chapter 24, 22-2407) requiring landowners to control noxious weeds on their property, a. coordinated enforcement program for McCall with Valley County, compatible City/County mapping and tracking program, and, 2018 Operating Plan for McCall's Noxious Weed Control Program (available for public review). McCall City will continue with its weed control responsibility on City R-O-Ws, pathways and City owned property, and, plans for increased participation in the Upper Payette Cooperative Weed Association Spray days for a mutual benefit. There is a strong recognized need for increased noxious weed control on private land in McCall. The City has four objectives to help attain this goal. • Increase public awareness • Increase Enforcement, working with Valley County • ; Kick off pilot herbicide assistance program • July 17th., a `Pull Together' Community noxious weed day Noxious Weed Control Brochures are available at all City offices, McCall Library, Chamber of Commerce, etc. Your June water bill will also include information on noxious weeds and control responsibility. Personal letters and noxious weed brochures have been sent to landowners with current heavy weed infestations and to McCall Property Managers reaffirming weed responsibility. Noxious Weeds are Everybody's Problem and it will take a collaborative working effort to control it. More information is available on the mccall.id.us website or by calling 208/634-8991. Funding • Large hangar annual lease $23,722.80 O 20 year prepaid lease $474,456 -� O 15 year prepaid lease $355,842 wx • I 0 year prepaid lease $237,228 0,4\lisy'j,\ qv • Lessees pay percentage of cost back to city based on lot coverage • If prepay approved, annual income .becomes $49,109.70 when fully leased City of McCall City Council OPEN SESSION PLEDGE OF ALLEGIANCE APPROVE THE AGENDA AGENDA Regular Meeting March 22, 2018 at 5:30 PM Legion Hall - McCall City Hall (Lower Level) 216 East Park Street CONSENT AGENDA . All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately. Staff recommends approval of the following items: 1. Council Regular Minutes — December 28, 2017 2. Council Regular Minutes — January 11, 2018 3. Council Regular Minutes — January 25, 2018 4. Payroll Report for period ending — February 23, 2018 5, Clerk Report 6. Warrant Register — GL 7. Warrant Register — Vendor 8. AB 18-75 Request to Proclaim April 3, 2018 as National Service Recognition Day 9. AB 18-76 Request to Proclaim April 2018 as Fair Housing Month 10. AB 18-70 Request to Proclaim April 22, 2018 as Earth Day in McCall 11. AB 18-71 Request to Proclaim April 28, 2018 as Arbor Day in the City of McCall 12. AB 18-74 Request acceptance of the Treasurer's Report as Required by IC 50-208 13. AB 18-78 Request acceptance of the Treasurer's Quarterly Report as Required by IC 50-208 14. AB 18-80 Request for Approval of Resolution 18-09 to Auction Surplus Personal Property ` 3-�=83 .Request to Approve the Assumption of the Lease for Hangar 106H 16. AB 18-72 Request for. Approval of a Microsoft Subscription Agreement 17. AB 18-73 Request for Approval of a Consulting Services Agreement With EntryPoint Networks 18. AB 18-85 Request for Approval of Summary for Ordinance 964 Code Amendment Airport Hangars . 19. AB 18-88 Request for Approval of Warranty Deed and Acceptance Agreement of Right of Way Dedication of Verita Road 20. AB 18-84 2017 Annual Department Reports to Council: Information Systems Department, Airport Depaittnent, Finance Department Page 1 of 2 CITY COUNCIL AGENDA February 22, 2018 Regular 5:35 .m. RK SESSION 18-81 Airport Triangle Development Review 6:00 p.m. PUBLIC OMMENT At thi 'me, the Mayor will call for any comments from the public on any subject whether or not it i on the agenda for any item(s) the public may wish to bring forward and discuss. Please limit mments to three (3) minutes. The City Council does not take any action or make any decisions during public comment. To request Council action during the Business portion of a Council meeting, contact the City Manager at least one week in advance of a meeting. PUBLIC HEARINGS 6:05 p.m. AB 18-60 Request to Approve St. Luke's Subdivision, Preliminary Plat SUB-18-01., Planned Unit Development General Plan PUD-18-01, and Vacation of Right -of -Way VAC-18-01 6:45 p.m. AB 18-54 Request to Approve St. Luke's Subdivision Zoning Map Amendment ZON- 18-01 BUSINESS AGENDA 7:00 p.m. AB 18-82 Elk Creek Church Request for a Letter of Support for a Celebration Center 7:10 p.m. AB 18-77 Request for Approval to submit a Laura Moore Cunningham Foundation Grant for up to $15,000 to support the non -motorized swim area north of Mile High Marina 7:20 p.m. AB 18-86 Request for Approval to Submit a Grant Application to the McCall -Donnelly Education Foundation Grant for Youth Recreation Equipment an. AB 18-79 Proposed Ordinance Amending Chapter 16 of Title 8 McCall City Code Review — Through the Fence 8:30 p.m. AB 18-87 Request for funding of a Governing Boards and City Advisory Committee Appreciation Breakfast and Open Meeting Law Training 8:35 p.m. Review the Upcoming Meetings Schedule 8:40 p.m. • ADJOURNMENT American with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance, please contact City Hall at 634-7142 at least 48 hours prior to the meeting. Page 2 of 2 CITY COUNCIL AGENDA February 22, 2018 Regular State Law Governing LOT The LOT Commission will review state and local laws to determine which LOT applications are eligible for funding. McCall City Code §4.12.1, derived from Idaho Code §50-1044 The City Council of the City of McCall hereby fords: a) that said city has a population not in excess often thousand (10, 000) according to the most recent census and is a city that derives the major portion of its economic wellbeing from businesses catering to recreational needs and meeting needs of people traveling to said destination city for an extended period of time; b) that said city has a significant economic dependence upon visitors and travelers passing through or staying in the community and said city; and c) that said visitors and travelers require services of said city which place an undue burden upon the taxpayers of said city. Evaluation Criteria Staff has come up with some criteria to assist with this process. State law and the recent voter approved ordinance were used in the development of this criteria. The Council will be asked to weigh in on each of these criteria and determine if they want to: 1) yes, use it; 2) no, do not use it; or 3) yes, use it with changes. Scoring Matrix . 0 = Definitely does not meet the criteria 5 = Defmitely does meet -the criteria >> Council [ /Yes ❑ No ❑ Changes 1. The project engages the community and/or visitors in a way that meets the objectives of the LOT Ordinance. >> Council VYes ❑ gP� 2. The project promotes activities. >> Council 124fliic and pyixfte participation m s and 3. The project provydes responsible planning and management of public resources. 1 >> Council Yes ❑ No ❑ Changes 4. Th information, p o d cts and/or sew es ' entified or developed by this propot-willbe shar through van of strtrease pub ' awarenes cnowledge and- suppo reational >> Council ❑ Yes Page 2 of 3 LOT Process Memo " Council 5. The principal purpose of the project is to support the City's objective to provide . opportunities for people living in and traveling to the city by providing a service that the City would not otherwise be unable to provide. Q' No 0 Changes es 6. The citizens receive the direct or indirect benefit of the completed project. " Council Yes Q' No Q' Changes The project(motivates its participants to become involved economical resources iris community. uncil Q' Yes Q' No Changes The, ro ect Asists in the creatio , promo i facilitation,ria or im rorn of the public's and s di g^f gatu al tral, histo '-recreationa������sl e6onomical s of theic��omunity. the natural, cultural and /or, >> Council Q' Yes Q' No Balance Should there be a balance of investment across all LOT Categories? >> Council Q' Yes VNo Q' Changes Priority Consideration guidance Staff has identified some guidelines for establishing priority for funding. The Council will be asked to weigh in on each of these guidelines and determine if they want to yes, use it, or no, do not use it, or yes, use it with changes. 1. Which project affects the greatest >> Council e the populace? Q' No Q' Changes 2. Accessible to all without regard for the ability to pay? >> Council IVYes Q' No Q' Changes 3. Is the project leveraged with other funds? >> Council Yes Is i a one- im >> Council Q' No expen 9 " Q' Changes Yes Q' No 0 Changes Page 3 of 3 LOT Process Memo Name Designation Alternate. Designation Staff Recommended Appointments Stacy Bowers . Resident at large X Claire Remsberg Committee Member (Art) Paul Christensen Senior Representative X Cami Hedges Business Owner Resident at Large X Rick Fereday Committee Member (MRA & AAC) Resident at large or Business owner . Tabitha Martineau Business Owner Resident at Large X Leesa Johnson - Resident at large X Michael Hayes Committee Member (GAC) Phil Roth Resident At Large Helen Eimers Senior Representative Resident at Large If- s CO1A-KA,X 5-eku, tYv � In-es_S `` vo-)1/ avoi P -( 1 a; `r•cs l Y � i " " t:::; MAY 2 9 2018 E ;_ -- Ladies and Gentleman of the LO.T. Commission Board Selection Committee  Stacy L. Bowers` 104 Mather,Rd McCall, ID 83638 :.. May 24, 2018. In writing this letter, it is with great interest that I am requesting your consideration for dne of the open positions on the LO.T. Commission. As a proud native Idahoan and resident of McCall for the past (6) six years, I take great interest in the community and -its members. I've been looking for ways to become more involved in the McCall area, as ` while living in Boise, I was very heavily invested; assisting in starting and serving on the board of the , Central Foothills NA, forming the Hillside to Hollow Coalition, and working together with the Land Trust of Treasure Valleyand the City of Boise to protect open space in the Boise front. Other ways I found to be involved are with the Red Cross, BAM, Idaho Rivers United and other community efforts. Since living in McCall, I've joined the Payette Land Trust, participated in the McCall Pristine.Project, and worked together With the Pickards on the Payette River Games in the past, but am seeking more ways to contribute my time,and efforts directly to my community. I enjoy andactively pursue many outdoor activities such as trail running, skiing, fiyfishing, hiking and river running, and enjoy meeting new friends. in nature. I whole-heartedly believe in the purpose.of the L.O.T. and the valuable dollars it generates for community projects to help -" mitigate the effects of tourism, which is becoming more imperative as the .. Treasure Valley grows. As an industrious business owner for the past (14) fourteen years and resident within the city limits of McCall, I care deeply about our community, it's safety, and programs that enrich our members. I would like to continue to see the McCall area thrive and it would be an honor to use my . passion for this city, my background and education in Sociology and Communication, and my career in Real Estate to aid on the commission. It is a responsibility I would take seriously, as.I understand the importance of the L.O.T. Commission and the impact of the decisions your committee makes for this community. . Thank you for your time and consideration. Please feel free to contact me with any questions you may have, or references, if desired. Stacy L Bowers 208.869.0705 stacylbowers@gmail.com Funding Alternatives • Not enough in Airport Fund ($136,2 12) • Borrow from General Fund • Gift from General Fund • Borrow from Private Lender 0 Bond (��'' Bank Loanv\ist-cdexj: ? • No -interest advance from hangar owner(s) Airport Capital Timeline FY 18 Ramp Repair- w/ Drain Collar $1,656,941 Land Acquisition $1,650,000 FY 20 FY 2 I Parallel Taxiway Relocation Planning Construction Construction 411 III ., 2 700 000 4 000 000 Airport. Master Plan $2.50,000 FY 18 'FY 19 FY 20 FY 2 TotalFY Cost $3,306,941 $41 I,III $2,700,000 $4,250,000 City Match $275,372 $30,834 $202,500 $318,750 Initial Fund Bal $41 1,584 $136,212 $105,378 $97,122 Rem Bal/Short $136,212 $105,378 $97,122 $415,872 EQUIPMENT • 1. Al Becker will use the Kawasaki Mule with Spray Tank and boom for,his needs. 2. Monica Trapp will use the trailer spray tank for Park needs. 3. Back pack sprayers will be available for both based on needs. HERBICIDE USE 1. Milestone (brand name) will be used at a treatment rate of 7oz/acre combined with 2,4-D at a rate of lqt/acre (in conjunction with County operations). 2. Insist 90 Surfactant will be used at a rate of 24oz/100 gal. 3. Blue dye will be used at 25oz/100 gal. ersonnel will not spray on weekends or Holidays and or around the Framers arket area or other pre -identified areas based on public comment. ark personnel may be used for backpack spraying on pathways or other identified areas when help is needed. Tordon or other more toxic herbicides may be used in coordination with Steve Anderson for Leafy Spurge or other new infestations of prolific designated noxious weeds in the EDRR or CONTROL categories. CALIBRATION 1. Al Becker will be responsible for calibrating all equipment. PILOT HERBICIDE ASSISTANCE PROGRAM FOR CITY 1. Brian McMorris (USDA Forest Service) will provide a storage tank for County Provided Herbicides funded by the Idaho State Dept. of Agriculture, the Valley County Weed Dept. and the Landowners Assistance Cost Share Program. July 17th will be the initial day for distributing mixed herbicide to specific City residents. This herbicide will be available for safe noxious weed control on private land within McCall City limits. The following requirements will be strictly followed for this trial program: a. The storage tank will be placed in a securely locked area preventing any unregulated use. b. Private lands to be sprayed must have validated noxious weed presence prior to providing County herbicide to participant. The City will maintain these records. c. Valley County will provide mixed herbicide for this tank to include milestone, surfactant and blue dye. The herbicide will be mixed for a treatment rate of 7oz per acre using a backpack sprayer spot application rate of 50 gallons per acre. d. The mixed herbicide will be provided for specific resident use in 2 1/2 gallon clearly marked containers. All users will be personally Noxious Weed Operating Plan — 2018 instructed on how to gage the application rate (plant coverage is wet but not dripping wet). e. Herbicide users will be provided with a Milestone label, written safety instructions and personal protective equipment needed. f. The City will calibrate and maintain 'County provided backpack sprayers that can be provided to participants with an equipment sign - out agreement. Participants can use their own sprayers with instructions on application rate. g. Participants will all be provided with Noxious Weed identification information and instructed the herbicide use is only for designated Noxious Weeds. h. A County Project Chemical Distribution and Equipment Sign -out forms (Appendix 4 & 5) will be completed for all participants. i. All borrowed equipment and empty containers must be tripled rinsed (per label) and everything returned to McCall City Shop in one . week. Arrangements can be made for a second application or if they did not finish spraying. We need to account for every ounce of herbicide used and where and when it was applied. All unused herbicide must be returned to our inventory. j. An application record (Appendix 6) must be completed and returned with equipment and herbicide container within one week of loan for reuse or proper disposal. Exceptions to this must be provided to Al Becker (208) 315-362.7 or Ed Heider (208 634-6609). UPPER PAYETTE RIVER COOPERATIVE WEED MANAGEMENT AREA 1. McCall City will be involved in UPCWMA Spray Days. Scheduled days include: June 05-07 -Lowman, June - :le-Forlc�ne -23 Sage Hen Gem County, July 11 - Cascade : July 18 & 19 - McCall cCall Streets. will be contacted timely for any equipme po or elp needs. ENFORCEMENT PLANS A. Spring Preparation 1. A GIS map of 2017 heavy private land (vacant lots, undeveloped land) weed infestations will be made. 2. Comparisons of 2016 pvt residence noxious weeds (ltr sent) and 2017 pvt residences will be made. A McCaII Private Land Hot Spots list will be made. 3. A letter will be sent to property owners on this list, as well as McCall Property Mgrs. about the legal need for action on property they are responsible for. 'This will be mailed by June 1, 2018. 4. A public news release will be made for the McCall Star Newspaper about the City's noxious weed problem and where, why and how control efforts must be made. This will also show how the City and County are working together for cost effective enforcement. Noxious Weed Operating Plan — 2018 McCALL CITY COUNCIL AGENDA BILL Number Meeting Date 216 East Park Street McCall, Idaho 83638 AB 18-60 March 8, 2018 Continued to March 22, 2018 AGENDA ITEM INFORMATION SUBJECT: Request to Approve St. Luke's Subdivision Preliminary Plat SUB-18-01, Planned Unit Development General Plan PUD-18-01, and Vacation of Right -of -Way VAC-18-01 A public hearing Department Approvals Initials Originator or Supporter Mayor / Council City Manager AS lerk Tre surer Community Development Originator Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING SOURCE: N/A Airport Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: Subdivision Preliminary Plat, Vacation of Right -of -Way, and Zoning Map Amendment applications to relocate of a portion of the Hewitt Street right-of-way, combine seven parcels into a single lot of record, and to rezone a single parcel of R4 — Low Density Residential zoning to CV — Civic, to facilitate the expansion and renovation of McCall Medical Center. A Planned Unit Development General Plan application for the following applicant proposed relaxations of the code and entitlements: • A possible helistop on top of the future structure, which can be entitled through the PUD process. • Approvals for up to 56 ft., City Code states a maximum of 50 ft. in the CV zone. Any portion of the building which exceeds the fifty (50) ft. height allowance shall be unoccupied space utilized for mechanical equipment only, and no portion of the structure shall exceed the height relaxation of fifty- six (56) ft. • Parking areas fronting public right-of-ways. A landscaping plan detailing proposed screening will be required at the time of PUD Final Plan submittal. The McCall Area Planning and Zoning Commission at its February 6, 2018 regularly scheduled meeting held a properly noticed public hearing and recommended the applications for approval by the City Council. Attached are: Staff Report, PUD-18-01 Findings, SUB-18-01 Findings, VAC-18-01 Findings, Draft Deed for Hewitt St., and associated plans. 1 G; RECOMMENDED ACTION.• M�^�,,� 1. Hold a public hearing. �"'v I 2. Approve Subdivision Preliminary Plat Application SUB-18- re en e y t e _ cCall jPlanning and Zoning Commission.a d a��t,�h,��or z�9�A�he Mayor t si,: = 1 necess r �locumen s. Approve Planned Unit Developmen e errral�larl i 'AliNtron Pi"i 8g1 a�e& n e McCall Area Planning and Zoning Commissiovnd authorize the Mayor to sign all necessary documents. 4. Approve Vacation of Right -of -Way Application VAC-18-01 as recommended by the McCall Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Area y t Area RECORD OF COUNCIL ACTION MEETING DATE ACTION • McCall City Council Staff Report PUD-18-01, SUB-18-01, ZON-18-01, VAC-18-01 1000 State St. St. Luke's McCall Hospital Expansion March 22, 2018 Applicant: St. Luke's McCall Agent: The Land Group Inc. Application: Subdivision Preliminary Plat, Planned Unit Development General Plan, Vacation of Right - of -Way, and Zoning Map Amendment applications. Zoning: CV — Civic and R4 — Low Density Residential Description Planned Unit Development General Plan, Subdivision Preliminary Plat, Vacation of Right -of -Way, and Zoning Map Amendment applications to relocate of a portion of the Hewitt Street right-of-way, combine seven parcels into a lot of record, and to rezone a single parcel of R4 — Low Density Residential zoning to CV— Civic, to facilitate the expansion and renovation of McCall Medical Center. The applicant is proposing a possible.helistop on top of the future structure, which would be entitled through the PUD process. The applicant has requested approvals for a building height up to 56 eft. per MCC 3.10.04(A), City Code states a maximum of 50 ft. in the CV zone. Any portion of the building which exceeds the fifty (50) ft. height allowance shall be unoccupied space utilized for mechanical equipment only, and no portion of the structure shall exceed the height relaxation of fifty-six (56) ft. The applicant has also proposed parking areas fronting public right-of-ways. A landscaping plan detailing proposed screening will be required at the time of PUD Final Plan submittal. On March 14, 2018, the applicant proposed a modification of the northwest parking area located off of Hewitt St., which was not presented to the Planning and Zoning Commission. The proposed change moves the access from off of the public alley to the North to an access off of Hewitt St. This proposed change is a result of a request of an adjacent neighbor, the Cranwell Family, who did not want the 14 stall "employee only" parking lot to be accessed off the public alley. Therefore, in order for St. Luke's to accommodate the neighbors' concerns and avoid a delay due to legal action the following modifications are being proposed: 1. Sight distances from the proposed access point along Hewitt Street have been analyzed as follows (engineering report to be forthcoming): a. Left turn movement sight distance of 225-ft is recommended by AASHTO for vehicles exiting the parking area. This provides the exiting driver an opportunity to recognize a gap in traffic on Hewitt, cross the westbound lane, enter the eastbound lane and accelerate up to 20-mph to not impede through traffic on the street. Please note that Staff find this sight distance will be somewhat restricted under the proposed design. McCall City Council Page 1 of 11 Staff Report St. Luke's McCall:1000 State St. March 22, 2018 JWALK WI & INTERPRETIVE _ - - 1 1st Street Parking Garage 3-STORY GREENHOUSE ROOF TOP RESTAURANT t=4;:f01F1:41,elit An"7, - .••• - IMPROVED FACADES, ROOF UNES, CORNER ARCHITECTURE ittgz--LiA 1,eorgsc,, tA-C)/ ke-kAA SzA-A.; C(TEND CURB WI PLANDNG,SEAIWAUS, PAVING USED (61 CROSSING PLAZA 9 DIVING DEEP Creating 8 complete community requires more than a vision statement. The vision themes and big ideas describe the type of place McCall should become. The framework and means for realizing the vision is contained in the plan elements and corresponding goals, policies, and projects, as well as the Future Land Use Map. The Comprehensive Plan identifies a number of individual projects to move toward achieving the community vision. Many of these can be accomplished under the umbrellas of multi -faceted major initiatives. The major initiatives identified as having the highest priorities for implementation include: 1. Update McCall's Development Codes. • Managing Payette Lahe lakefront residential development • Protections for sensitive lands and resources • Codification of Design Guidelines • Protection of view corridors 2. Plan and develop the Central Business District in McCall as the heart of the community. Implement the Downtown Master Plan. • Develop a form -based approach to development design in the Downtown • Enhance and expand public and open spaces • Expand the Downtown CDA areas 3. Maintain and expand McCall's urban forest. • Create development standards to protect heritage trees and native vegetation 4. Build a stableyear-round residential population in McCall. • Support stable employment opportunities • Promote a variety of housing types and options 4. Balance and diversify the local economy while maintaining environmental compatibility. Promote quality of life `place -making' as the overarching economic development strategy for McCall. • Promote public art, pathways, parks, events, and festivals • Use environmental sustainability as an economic development strategy • Stabilize the economy with year-round employment and high paying jobs 5. increase transportation mode and route choices to increase travel options and reduce reliance on automobile travel. • Plan, design, and develop a pedestrian system that includes pedestrian trails and pathways interconnected throughout McCall and surrounding areas. OUR VISION Plan participants articulated the overall community vision and objectives to accomplish the vision. OUR VISION McCall is a diverse, small town united to maintain a safe, clean, healthy, and attractive environment. It is a friendly, progressive community that is affordable fordable and sustainable. OUR CHARACTER Encourage the mountain character that is unique to McCall, representing a small town feel, while highlighting the natural setting and a quality built environment. OUR ECONOMY Support local businesses, entrepreneurship, and recreational tourism, while providing a variety of housing types to meet varied income levels and stages of life. aut,i`6,k_< OUR CONNECTIONS Foster a sense of exploration and seek to enhance the recreational experience and mobility within the City for visitors and residents through safe walkable places, diverse transportation modes, and efficient transit choices. 7 McCall Area Comprehensive Plan I 7 ..OUR BIG IDEAS - As part of the community outreach process for McCall In Motion, o series of two community workshops were held to give interested members of the public an opportunity to review the fifteen' big ideas that were generated by plan participants during the visioning phase. The big ideas that received the most support ut the workshops include: Housing Our Local Community Achieve asustainable, year-round Moving Around McCall Improve mobility, aconlbination ufMoving inComfort, Green Connections, and Rethinking Our Streets big ideas. ` Grow Existing Businesses and Our Local Talent Pool The importance of' rovedUba` .00ticaandceUye[viceiyvitolto the'succeasofexisting businesses and attracting new business to Our Relationship with Water Highlighting the lake and river as assets to McCall and providing additional public access. Downtown Campus Participants were excited about the idea ofanexpanded library and central location for City services. Improve on What We Have Fixing existing road surfaces should beopriority before building anything new. ` ( ` - ,._�� ' - � Transit ' = ` McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-277 December 14, 2017 216 East Park Street McCall, Idaho 83638 AGENDA ITEM INFORMATION SUBJECT: Boise State University (BSU) Presentation: Short-term rentals Department Approvals Initials Originator or Supporter Mayor / Council City Manager 41.1 Clerk Treasurer Community Development originator Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING SOURCE: N/A Airport Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: City of McCall partnered with Boise State University's MPA Capstone students and the Idaho Policy Institute (IPl) to research the issue of short-term rentals in McCall. The student research team gathered qualitative and quantitative data through the review of census data, interviews with public officials, news articles, peer -reviewed journal articles, city website data, and records from the City of McCall, Idaho. The report and presentation of the findings Boise State University MPA Capstone students performed research on the issue of short-term rentals in McCall will be presented to the McCall City Council. RECOMMENDED ACTION: Informational only- no action is needed at this time. RECORD OF COUNCIL ACTION MEETING DATE ACTION /1 t�D —�,�ti J�i 6-y\ D -0 S--vv eda Cc i'cs Lessee covenants and agrees that the premises shall be used only as a community center to be known as the McCall Community Center. 3. ASSIGNMENT OR SUBLEASING: Lessee shall not assign this Lease nor sublet to any other Lessee the leased premises or any portion thereof without the written consent first obtained of Lessor. The community center shall be available for City programs and meetings at no charge to the City of McCall if not occupied by previously scheduled program, meeting or activity. . 4. REPORTING: The McCall Community Center shall provide an annual report to the McCall City Council. 5. MAINTENANCE AND REPAIRS: Lessee agrees to maintain the premises and any improvements made thereto in as good condition as are now in the possession of the Lessee. Lessee. agrees to provide regular and routine maintenance of the interior and exterior of the building and grounds. Lessor agrees at its sole cost and expense, at all times, to keep and maintain the said building and premises in a good and proper state of repair, including, but not limited to, exterior painting, plumbing and other building service fixtures; and Lessor agrees to maintain the roof of said building in such condition as will at all times prevent water from getting into said building and in the event that damage is caused to said building during the effective term of this lease from such cause. Lessee is responsible for redecorating or making repairs caused by damage. Except as hereinabove provided, Lessee agrees to maintain the interior and exterior of said building and grounds at its own expense, including interior painting or redecorating. Lessee further agrees to replace all broken plate glas its members, employees, or guests. ' tS-tkiS fig. QA1- A Lessor further agrees to maintain the automobile parking area in good ordie°r"a to r L:W the snow therefrom. 6. COMPLIANCE WITH LAW: Lessee agrees to comply with all municipal, state and federal laws, rules, regulations and ordinances and to do all things necessary to stay in compliance with the same. Lessee shall not conduct any activity that is unlawful, ultra -hazardous, or that would increase the premiums for liability insurance on the premises. No advertising material is to be affixed to the exterior portions of the building by Lessee. 7. ALTERATIONS AND IMPROVEMENTS: Lessee shall have the right to make improvements to the interior of said leased premises or alterations to the leased premises, providing the Lessee first obtains specific written approval of said improvements or alterations by the Lessor, at Lessee's own expense, to make alterations, additions, or improvements. Alterations shall be performed in a workmanship manner and shall not weaken or impair the structural strength, or lessen the value, of the building on the premises, or change the purpose for which the building, or any part thereof, may be used. All alterations, additions, and improvements on or in the demised premises that may be erected or installed during the term, shall become part of the demised premises and the sole property of Lessor, except that all moveable fixtures installed by Lessee shall be and remain the property of Lessee. Community Center Lease 2 8. AUTOMATIC CANCELLATION: It is understood and agreed that voluntary or involuntary filing of bankruptcy, or assignment for the benefit of creditors, or any other act of insolvency by or on behalf of the Lessee shall automatically cancel this Lease, and Lessor shall be entitled to immediate possession of the leased premises. 9. DAMAGE OR DESTRUCTION: If the premises herein leased shall be destroyed or shall otherwise become reasonably untenantable for its business and purposes, the Lessee shall not be required to pay rental hereunder for such time or times as the said premises shall thus be untenantable, and a failure of the .Lessor for any period of sixty (60) consecutive days to render such.premises tenantable for the Lessee shall be sufficient ground for the termination of this Lease by the Lessee. However, if at any time during the term of this Lease the building/structure located upon the above demised premises shall be destroyed to the extent of fifty percent (50%) or more • of the replacement cost of the building/structure located upon. the above demised premises, the Lessor may elect to terminate the Lease as of the date of such damage or destruction by written notice of Lessee, and Lessor shall thereafter be under no obligation to restore, repair or rebuild said building/structure or premises. 10. GLASS: Lessee agrees to replace all broken or damaged glass caused by the act or omission of the Lessee, Lessee's employees, agents or guests during the term of this Lease; provided that said glass used as replacement must be of the same quality as that which was broken or damaged. 11. UTILITIES; CITY ASSESSMENTS: During the full term of this Lease, Lessee shall furnish and promptly pay for all heat/air conditioning for the said premises and shall pay for , all other water, gas, electricity, power and other utilities used in or about said premises at Lessee's own cost and expense. Lessee shall pay all water and trash assessments. `1,e),..3 e 12. FIRE HAZARDS: The Lessee shall not do anything in the premises or bring or keep anything therein which will increase the risk of fire, or which will conflict with the regulations of the fire department or any fire laws, or with any fire insurance policies on the building/structure, or with any rules or ordinances established by the Board of Health, or with any municipal,state or federal laws, ordinances or regulations. 13. RIGHT OF INSPECTION: Lessor shall have the right to enter the demised premises at any reasonable time to examine the same and. to determine the state of repair or alterations, which shall or may be necessary for the safety and preservation of the premises. 14. WASTE PROHIBITED: Lessee shall not commit any waste or damage to the t premises hereby leased nor permit any waste or damage to be done thereto. 15. LIABILITY: Lessor shall not be liable for any injury or damage which may be sustained by any person or property of the Lessee or any other person or persons resulting from the condition of said premises or any part thereof, or from the street or subsurface, or from any other source or cause whatsoever, nor shall the Lessor be liable for any defect in the Community Center Lease 3 McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-275 December 14, 2017 216 East Park Street McCall, Idaho 83638 AGENDA ITEM INFORMATION SUBJECT: Request to Approve Department — Office Fiscal Year 2018 Application for for Grant Related Sae Relatedu Safety Ei the Idaho Transportation of Highway Safety Federal (FFY18) Highway Safety Grant Reimbursement of Officer Salaries Patrols and Purchase of Traffic men t q Department Approvals Initials Originator or Supporter Mayor / Council cityClerk Manager ,4111 Treasurer Community Development Police Department, Originator Public works Golf Course COST IMPACT: $ 14,780.00 m ' m Parks and Recreation FUNDING SOURCE: ho portation Department — Office of Highway Safety. Airport Library TIMELINE: 12/14/2017 Information Systems Grant Coordinator SUMMARY STATEMENT: . Idaho Department of Transportation — Office of Highway Safety has announced the FFY18 highway safety grant application. This funding is for law enforcement agencies and other organizations to assist in the development of programs to reduce or eliminate traffic deaths and serious injuries. If approved for the equipment funding at the end of the grant period, the McCall Police Department wishes to purchase one Zero FXP Motorcycle and/or traffic enforcement related equipment. The dollar amount earned through the grant will be determine by the actual equipment purchased. �a— In -car video systems aid in the prosecution of defendants and help reduce liability to .the City of McCall. The Zero FXP Motorcycle will aid in officer response especially during the summer season. The FFY18 Traffic Enforcement Mobilization Agreement with a list of Mobilization Dates, the 2017 budgetary quote and manual for the Zero FXP Motorcycle are attached. RECOMMENDED ACTION: Approve Submission of the Idaho Transportation Department — Office of Highway Safety Grant FFY18 application for Reimbursement of Officer Salaries for Grant Related Patrols and Purchase of Traffic Safety Related Equipment and authorize the Mayor to sign all necessary documents. RECORD OF COUNCIL ACTION MEETING DATE ACTION r u r rlGu 1 ! Ira= r_morcemem MO0111Xa= mgreemern viewer rr T LU 10 IDAHO TRANSPORTATION DEPARTMENT OFFICE OF HIGHWAY SAFETY TRAFFIC ENFORCEMENT MOBILIZATION AGREEMENT (TEMA) THIS AGREEMENT for FFY 2018 .is made and entered into by and between: Mccall Police Dept (Agency name), hereinafterreferred to as "Contractor" and the Idaho Transportation Department Office of Highway Safety, hereinafter referred to as "OHS IT IS THE PURPOSE OF THIS AGREEMENT:to provide assistance to the Contractor from OHS -for Traffic Enforcement Mobilizations during specified Highway Safety Performance Plan focus area mobilizations periods, special events or corridor enforcement. THE GOAL OF THE AGREEMENT is to establish project requirements and a .funding process to support the enforcement.efforts by the Contractor, to reduce deaths, serious injuriesand economic loss as part of the Strategic Highway Safety Plan (SHSP). Dedicated overtime enforcement hours will be funded for hours worked during Idaho's Traffic Enforcement Mobilizations. IT IS; THEREFORE, MUTUALLY AGREED THAT: 1.:Contractor will conduct Traffic Enforcement _Mobilizations or corridor enforcement iri accordance with the criteria established by OHS, es established for each Mobilization or corridor enforcement A. Contractor will provide a commissioned police officer (active oroaid reserve) with appropriate equipment (vehicle, radar, etc.) on a paid overtime basis to enforce impaired driving, alcohol beverage control, aggressive driving, safety restraint, school zone, distracted driving, bicycle, pedestrian, motorcycle laws with emphasis as designated by OHS. No 'reimbursed regular.on=duty personnel hours can be funded. Necessary additional dispatch services overtime can be reimbursed, if requested prior to the mobilization. 2..Contractor and/or partnering enforcement agencies will publicize the enforcement effort to increase effectiveness by ,working with local media contacts to .increase the awareness of enforcementefforts and provide results in a press release following the mobilization. OHS provides pmmotionai materials and draft press releases as. requested. A. Based on the availability of funding and by signing this agreement, the contractor agrees to participate;in statewide highway safety paid media campaigns and accept the benefits of having. the ads run in their local communities. 3. OHS will reimburse Contractor for paid overtime hours worked and will be .reimbursed .at the rate of up to 15 times the .officer's usual .hourly rate plus Contractor's contributions to employee benefits :which are FICA/Medicare, Unemployment; Worker's :Compensation and PERSI. 4. Participation in future mobilizations is contingent on at least satisfactory performance during the prior mobilization, as determined by .OHS. 5. Overtime reports must be submitted to OOHS within 30 days :of the final enforcement date for a mobilization. Contractor must submit:the following forms to be.completed in accordance With OHS requirements A. Performance report. hlinc•llannc ilif irlahn nnidanric4uehrarernonermnh1117611nniri ninriourorrvlR ocnv0e1r1c47111nirl_'401 1!e Upcoming Meetings Schedule December 28, 2017 -. 5:30 pm, Legion Hall -Regular Council Meeting I. Work Session: McCall Housing Report (Michelle) 2. Comprehensive Public Hearing Continued (Michelle) 3. Water Master Plan Adoption (Nathan) 4. MDSD Land Swap Resolution - Public Hearing (Nathan) * 5. Introduction Curbside Recycling Contract? (Michelle) 6. Request for Approval to Submit an Idaho Parks and Recreation (IDPR) Grant for boater safety improvements between Mile High Marina and Brown Park- Consent Agenda (Delta) 7. Snow Bike Concession Agreement for Winter Carnival (Kurt) -10min 8. AAC Appointment (Jay) - 5min 9. Community Development Fee Schedule Resolution - public hearing (Michelle) - 20 min 10. Railroad Pathway Agreement December 29, 2017 - 9:00 aml 1:00, Legion Hall - Special Work Session I. CANCELLED January 11, 2018 - 5:30 pm, Legion Hall - Regular Council Meeting I. Monthly Department Reports/Committee Minutes 2. OATHS OF OFFICE 3. ELECTION OF MAYOR 4. ELECTION OF COUNCIL PRESIDENT 5. Winter Carnival 2018 - Event Summary - Request for suspension of the noise ordinance and Request for approval of the fireworks display 6. Resolution - McCall City Council Meeting Schedule for 2018 7. Resolution - Designating the Mayor and Council Presidentias Signatories on the City of • McCall's Bank Accounts 8. Assignment of Council liaison duties 9. Executive Session - Personnel - Exempt records January 17, 2018 - 6:0.0 pm, High School Commons-�S,n'e'ci'a�1q.o" eiq1M.eetin� 1. Local Option Tax Renewal Community Conversation January 25, 2018 - 5:30 pm, Legion Hall - Regular Council Meeting 1. Work Session Downtown Core Preliminary Design 1 hour 2. EAC Annual Report 3. AAC Annual Report 4. Annual Department Reports to Council: Library (Meg) 5. Annual Department Reports to Council: Parks & Recreation (Kurt) 6. Annual Department Reports to Council: Golf (Eric) 7. Annual Department Reports to Council: Information Systems (Dave) 8. January 26, 2018 - 9:00 am -5:00, Legion Hall - fS,peciaSlkork"S'ess`o and Council Retreat 1. Joint with Library Board Presentation by Jim McNall ICRMP - Library Board vs Council responsibilities for Public Libraries 2 hours 2. Council review of Governance Manual 3. Other housekeeping items for Council February 8, 2018 - 5:30 pm, Legion Hall - Regular Council Meeting I. Monthly Department Reports/Committee Minutes 2. McCall Police Department Winter Carnival Update (Justin) 3. Annual Department Reports to Council Community Development (Michelle) 4. City Prosecutor's Annual Report to Council (Justin) S. February 22, 2018 - 5:30 pm, Legion Hall - Regular Council Meeting 1. Work Session 2. Golf Advisory Committee Annual Report 3. Annual Department Report to Council Airport (Jay) 4. Annual Department Report to Council Information Systems (Dave) 5. Annual Department Report to Council Police Department (Justin) 6. FY17 Audit Report (Linda) 7. Idaho Day Proclamation March, 2018 Start promotion in February (BessieJo) 8. Proclamation - Read Across America Day March, 2018(February) 9. February 23, 2018 — 9:00 am -11:00 Legion Hall — 1. VCi3 To be Scheduled: I. Water Policy Resolution (Nathan Stewart) 2. MCC Title 6 Re -write (Nathan Stewart) . 3. Public Hearing Public Works Fee Schedule Changes 4. Records Retention Policy update. (BessieJo) 5. Investment Policy update 6. Continuous Billing Code Amendment First Touch (Linda) 7. Parking Ordinance (Justin) 8. City Campus Facilities Timeline UPCOMING CITY COUNCIL MEETINGS December 1, 2017 — 9:00 am to12, Legion Hall MinikWogriSess`_ian, I. Water Master Plan 2hr 2. Library Expansion Committee/Library Board Chair Strategic Plan for Library Expansion 1 hr December 8, 2017 —10:00 AM Legion Hall - r'_e'cia11�1V1e' eiin EXECUTIVESCSS+ICIN 1. Finalist In person Interviews for City Manager December 14, 2017 - 5:30 pm, Legion Hall 7 Regular Council Meeting I. Monthly Department Reports/Committee Minutes 2. City Prosecutor Contract renewal (BessieJo) Curbside Recycling Contract? (Michelle) 4. ,Community Development Fee Schedule Resolution — public hearing (Michelle) 5. Senior Center Lease Renewal (Michelle) 6. BSU policy presentations on Short- Term Rentals and Fireworks in the City Limits (Michelle) 7. Approval of the Lease for the Marina (Kurt) 8. Snow Bike Concession Agreement for Winter. Carnival (Kurt) -Golf Rate Adoption (Eric) O. AAC Appointment (Jay) 11. Executive Session — Personnel 12. NJPA Contract Approval (Eric) 5 min December 28, 2017 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: Planning and Zoning 101 ? (Michelle) 2. Approval of a commercial lease of the County's Detention Facility for City of McCall Police Department use (Justin) 3. Water Master Plan Adoption (Nathan) 4. MDSD Land Swap Resolution — Public Hearing (Nathan) December 29, 2017 — 9:00 aml 1:00, Legion Hall — 1. CANCELLED Sne_eiSAWRIMSMATil January 11, 2017 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports/Committee Minutes 2. OATHS OF OFFICE 3. ELECTION OF MAYOR 4. ELECTION OF COUNCIL PRESIDENT 5. Winter Carnival 2018 - Event Summary - Request for suspension of the noise ordinance and Request for approval of the fireworks display 6. Resolution - McCall City. CouncilMeeting Schedule for 2018 7. Resolution - Designating the Mayor and Council President as Signatories on the City of McCall's Bank Accounts 8. Assignment of Council liaison duties January 17, 2017 — 6:00 pm, High School Commons — gloado Gouneil I. Local Option Tax Renewal Community Conversation January 25, 2017 - 5:30 pm, Legion Hall — Regular Council Meeting J. Work Session Downtown Core Preliminary Design I hour 2. EAC Annual Report 3. AAC Annual Report January 26, 2017 — 9:00 am 4:00, Legion Hall — Sp c111100SINS'essitill and Council Retreat I. Joint with Library Board Presentation by McNall ICRMP — Library Board vs Council responsibilities for Public Libraries 2 hours 2. Council review of Governance Manual 3. Other housekeeping items for Council To be Scheduled: I. Water Policy Resolution (Nathan Stewart) 2. MCC Title 6 Re -write (Nathan Stewart) 3. Public Hearing Public Works Fee Schedule Changes 4. Records Retention Policy update (BessieJo) 5. Investment Policy update 6. Continuous Billing Code Amendment First Touch (Linda) 7. Parking Ordinance (Justin) 8. City Campus Facilities. Timeline 9. Joint with Library Board Presentation by Jim McNall ICRMP — Library Board vs Council responsibilities for Public Libraries January 26, 2018 10. Tee Signs Contract (BessieJo) 11. Library Expansion Committee/Library Board Chair Strategic Plan for Library Expansion (February) Recommended Changes to the Ordinance 4.12.2: DEFINITIONS: For the purposes of this Chapter, the following terms, phases, words and derivations shall have the meanings given herein: qp PUBLIC PURPOSE:.. s benefit, direct or indirect, to the public and can e dif s public safety, public he. , m• .. ' peace and quiet, law and order, indirect economi its, such as job creation an , and may qualify as valid public purposes. The public purpose requirement exists for a reason. Taxation is only justified by assumption that government will put the revenue toward the public good. 4.12.4: DURATION OF TAXES: The nonproperty taxes authorized and collected under this Chapter are hereby imposed for a duration of seven (7) ten (10) years from the effective date hereof. 9 4.12.5: PURPOSES FOR USE OF REVENUES DERIVED FROM TAXES: • The local option nonproperty tax revenue derived from and collected under this Chapter shall be used for direct costs to collect and enforce the tax, must provide a public purpose as defined, and only for the following purposes: . (A) Streets, sidewalks and pathways, public transit, pedestrian crosswalks, and transportation (B) Construction and maintenance of cultural and recreational facilities, including the McCall Municipal Golf Course and Library (C) Recreational and cultural activities including but not limited to library, community art and cultural events (D) Parks maintenance, development and beautification (E) Animal shelters such as MCPAWS (F) Direct costs to collect and enforce the tax Local housing program as recommended in the ` !A� �Mc 11 Housing Strategy 2 CX jd ia-oltA Sam ,-- act. I--0 4 5 f 144. u.ictetutet U (G) Economic Development, Marketing, advertising, tourism evelopment and event promotion Recommended Guidelines (to be added to the ordinance) 4.12.6: LOCAL OPTION TAX COMMISSION TO RECOMMEND EXPENDITURES: (A) (B) (C) • (D) The City Council shall appoint seven (7) independent members to a local option tax commission (LOT Commission). The LOT Commission shall be comprised of two (2) members of different City advisory committees, one senior citizen representative, two (2) representatives from businesses in McCall, and two (2) at large residents of the city. The members of the LOT Commission shall have the responsibility to develop annual budgets and make specific recommendations for the use of the local option nonproperty tax revenues derived from the taxes assessed pursuant to this Chapter, in accordance with the uses specified in Section 4.12.5 of this Chapter. The LOT Commission will annually host at least one public meeting prior to making its recommendation to the City Council for the budget for the upcoming fiscal year. At such meeting, the LOT Commission shall present all requests which have been made for the use of the nonproperty tax revenues. Following the public meeting, the LOT Commission shall develop a proposed budget for the use of the said revenues to be included in the overall City budget. The chairperson of the LOT Commission shall attend the City's staff level budget meetings in a capacity equivalent to_that of a department head when the annual budget is developed. For use of the applicants for LOT Funding and for the Local Option Tax Commission when determining priority for funding: Does this project serve the majority of McCall Citizens as a whole? 2. Does it support the McCall City Council Vision Statement?: "McCall will be a diverse, small town united to maintain a safe, clean, healthy and attractive environment. It will be a friendly, progressive community that is affordable and sustainable." Does this prof t�it)w th Fed ral Mandatory ADA Transition Plan re quirements for the City? • r 'ec assis �_/ 4. Is this project reflective of City of McCall adopted plans such as: a) The McCall Area Comprehensive Plan b) The Parks and Recreation Master Plan c) The Transportation Master Plan d) The Downtown Master plan • e) The Pathways Master Plan f) Public Transportation Human Services Coordination Plan g) Historic Preservation Plan h) Airport Master Plan i) Payette River National Scenic Byway Corridor Management Plan -4 c-Cckm- E-b-w$.41 'i City of McCall RESOLUTION 17-26 A RESOLUTION OF THE CITY OF MCCALL, IDAHO, ADOPTING THE 2017 MCCALL AREA COMPREHENSIVE PLAN UPDATE, PROVIDING FOR RELATED MATTERS, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the McCall Area Comprehensive Plan was prepared in accordance with the Idaho Local Planning Act, Section 67-6508 and 67-6509, and was 'adopted by the McCall City Council on December 2007; and WHEREAS, the City of McCall conducted an extensive planning process involving members of the McCall community which examined the vision, goals and objectives, the text of the chapters, and future land use plan map; and WHEREAS, the results of the planning process suggested revisions to the Plan; and WHEREAS, such suggestions are appropriate as a 2017 McCall Area Comprehensive Plan Update; and WHEREAS, a duly noticed public hearing regarding adoption of the McCall Area Comprehensive Plan Update was held by the McCall Planning and Zoning Commission on November 7, 2017; and WHEREAS, the McCall Planning and Zoning Commission unanimously recommended approval of the proposed McCall Area Comprehensive Plan Update; and WHEREAS, a duly noticed public hearing regarding adopting the McCall Area Comprehensive Plan to incorporate the recommendation from the McCall Planning and Zoning Commission_ was held by the McCall City Council November 30, 2017. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City of McCall, Valley County, Idaho that: The McCall Area Comprehensive Plan Update is adopted and a copy of the Plan is attached hereto as Exhibit 1, and by this reference incorporated herein. This resolution shall be in full force and effect upon its passage and approval. Adopted this 30th day of November, 2017. Jackie Aymon, Mayor ATTEST: 'BessieJo Wagner, City Clerk To: McCall City Council 16 November 201.7 From: Don Bailey Subject: Comprehensive Plan (Draft) Cc: WCMEDC; BessieJo Wagner, City Manager (acting) I've spent some time reading and "reflecting" on the proposed new McCall Comprehensive Plan and • submit the following comments or observations. 01.The document needs a good Table of Contents and Appendix so one can easily find a map or key c subject matter. The existing sources are entirely inadequate. 2. See Parks and Recreation, page 138. There is currently a preliminary plan to create a Recreation District for the northern portion of Valley County (to compliment the southern one, with new facilities opened in Cascade). The WCMEDC started this process in the past two years, but the plan was not completed. In my view, creating such a District for the residents of the Cities of Donnelly and McCall, and the rural areas in between,would be of great benefit -to our citizens. A self-supporting taxing district would relieve the taxpayers of McCall from having to fund all of the needed facilities; the location(s) of needed facilities is open to all for consideration and ideas. The District boundary could be the same as the McCall -Donnelly School District. 3. See page 111. Goal 10 is missing (text goes from Goal 9 to 11). Is this intentional? 4. See Map 5.5 - Housing. There is a large parcel (about 38 acres) on the corner of Sampson Trail and Deinhard, in the City, which is currently on the market. This parcel should be reserved for housing; Map 5.1 shows as mixed use. There is also a twenty acre parcel located between Colorado and Spring Mountain Blvd., not yet in the City, which should be reserved for housing. 5. New Urban Renewal District. See Map 5.4. This proposed district incorporates most of the ?Downtown core as well as Legacy Park and area to the north along the Lake front. Questions: Why include Legacy Park; the current District spent thousands rebuilding this area; the City needs funds in other areas more urgently (such as Riverfront Park). I also think the current District has funds available to do more work within the current boundary, such as along the lake front north of the Marina. Also, in creating a new district, .one assumes that there will be significant development (or redevelopment) so as to provide the property tax revenue to pay for the projects planned by the District. I think this plan is quite optimistic, as least in the near erm. conomic Development. See page 123. I am greatly disappointed that there is not one word of consideration or recognition for the West Central Mountains Economic Development Commission, formed a few years back after many planning meetings with officials and citizens throughout the County (including many from the City). Why the neglect or oversight? In the n material presented in the Plan, there is a large amount of duplication of effort with that being jdone or planned for by the Commission. Perhaps more regular participation by the City representative on the Commission would be helpful in coordinating their efforts with those of the City. Page 1 of 2 LEASE THIS AGREEMENT is made and entered into this day of , 2017, by and between VALLEY COUNTY, IDAHO, hereinafter referred to as the "Lessor," and THE CITY OF McCALL,IDAHO, hereinafter referred to as the "Lessee." WITNESSETH: That the Lessor, for and in consideration of the rents, covenants and agreements hereinafter mentioned on the part and behalf of the Lessee to be paid, kept and performed, does by these presents grant, demise and lease unto the Lessee, and the Lessee does by these presents hire, rent and take from the Lessor, that certain office premises consisting of approximately 3,200 square feet, more or less, hereinafter referred to as the "premises," located on the following described real property, to wit: See Exhibit A attached hereto and, by this reference, incorporated herein as if set forth in full. TO HAVE AND TO HOLD said premises, together with the app na ces, privileges, rights and easements thereto belonging, unto the Lessee for the term of fiv: (5) y: ars (subject to V early termination pursuant to Sections 2 :i r ' 2 below), said term to com ce on January 1, 2018, and terminate on December 31, 202 e "initial term"), for the rental and upon the following terms and conditions. For purposes of this Lease, the word term as used herein shall refer to the initial term and any extended term under this Lease. 1. RENTAL: Lessee covenants and agrees to pay monthly rent for said premises in the sum of $2,700 per month, payable on the 7th day of each month for that month commencing January 7, 2018. 2. RENEWAL: The term of the lease shall automatically continue and be renewed on the same terms for additional five-year periods following the expiration of the initial term unless (1) Lessee shall have exercised its first right to purchase the remises rior to the expiration of the current lease term and .closing shall have occurred in accordance with the terms of t e purchase agreement, or (2) either party shall have notified the other party, in writing, no later than one hundred eighty (180) days prior to the expiration of the current lease term that it does not elect to exten the ease eyond the current ease term, or-(3) the lease shall be terminated by the McCall City Council at the expiration of its current lease term. All terms and conditions of the lease during any renewal period shall be the same as during the initial term of this lease. Notwithstanding the automatic renewal, the parties agree to each determine annually in the month of January whether the lease will be renewed for an additional year. Renewal is subject to the appropriation of funds in the respective budgets of the parties as outlined in Section 34 below. c3'' v �- b sot sf 3. USE OF PREMISES: Lessee covenants and agrees that the leased premises shall be used as a police station for the McCall Police Department, and any other business that is compatible therewith, and shall not be used for any other purpose or purposes without the prior written consent of Lessor. 4. MAINTENANCE: Lessee agrees to maintain the premises and improvements in good condition, reasonable wear, tear and damage by the elements excepted, subject to the specific duties imposed upon the respective parties hereto by this Lease with regard to the maintenance of certain portions of the premises, and, at the termination of this Lease in any manner, Lessee shall surrender said premises to Lessor in such condition. Lessor agrees to maintain and keep the roof; exterior walls and 'foundation in a.good state of repair at Lessor's cost and expense, except as to damage occasioned by Lessee's use and occupancy of said premises, including damage by Lessee's customers, employees or those persons going on the leased premises for the purposes of doing business with Lessee. Provided, however, that Lessor shall not be obligated to make any such repairs until written notice has been given by Lessee to Lessor, and Lessor shall not be liable for any damage to Lessee's personal property .due to damage to the building, unless Lessor has failed to make the necessary repairs within a reasonable time after written notice of said damage and the need of repairs has been given to Lessor. 5. ALTERATIONS AND IMPROVEMENTS: Lessee shall have the right to identify dedicated police department space on the premises by making improvements and/or alterations to the interior and exterior of the premises at Lessee's own cost and expense. Lessee may add temporary partitions and install trade fixtures upon the premises, provided that the installation and construction thereof does not damage the superstructure of the building or the exterior of the building in which the premises are located. Lessee shall have the right to remove the same with the expiration of this Lease, provided that Lessee is not in default of any of the terms and conditions herein, and provided further that any damage which might be occasioned by the removal thereof will be repaired at Lessee's expense. For purposes of this Lease, dedicated police department space shall include parking lots and gated exterior sections, a common lobby, and any other change or modification which Lessee shall require for the purposes of a police station. 6. SIGNS, FIXTURES AND EQUIPMENT: Lessee shall have the right to place a reasonably sized sign upon the premises identifying it as a police station and any such .sign shall be in compliance with City of McCall requirements for signs for police stations. Upon termination of this Lease, Lessee shall have the right to remove the sign from the premises so long as Lessee repairs any damage to the structure occasioned by such removal at Lessee's own cost. The parties further acknowledge that Lessee will be installing equipment and fixtures in the premises for use in Lessee's business, and Lessee shall have the right to remove said equipment and fixtures upon termination of this lease, but Lessee shall repair any damage done to the premises by reason of the removal of such fixtures and equipment. McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-257 November 30, 2017 216 East Park Street McCall, Idaho 83638 , AGENDA ITEM INFORMATION, SUBJECT: Request to Approve Resolution 17-26 to Adopt the McCall Area Comprehensive Plan Update A, Public Hearing. Department Approvals Initials Originator or Supporter Mayor / Council City Manager 41/ Clerk Treasurer Community Development [ NV? . _ Originator Police Department Public Works Golf Course. . COST IMPACT: N/A Parks and Recreation FUNDING SOURCE: N/A Airport Library TIMELINE: N/A Information Systems Grant Coordinator . SUMMARY STATEMENT: McCall In Motion (MnM), the name and process for the McCall. Transportation Master Plan, has had an extensive public involvement McCall Area Planning and Zoning held a public hearing recommended the McCall Area Comprehensive Plan for adoption. Bailey with his comments and suggestions, and seven letters of The MnM consultant team will present the Plan via video conference and the public. Due to the extensive size of the document, the review at the following website: • https://www.mccallcompp1an2016.com/ Area Comprehensive Plan Update and. process over the last 20 months. The on November 7, 2017 and unanimously Resolution 17-26, a letter from Don support are attached. at the meeting for the City Council Comprehensive Plan Update is available for RECOMMENDED ACTION: • 1. Hold a Public Hearing. • 2. Approve Resolution 17-26 to adopt the McCall Area Comprehensive Plan Update and authorize the Mayor to sign all necessary agreements. . RECORD OF COUNCIL ACTION MEETINGDATE ACTION 3/3/17 Project team work session presentation —No Action 10/4/17 Project team work session presentation — No Action R.e,e9A4 eArv\i- De.c 22? 6.16 �� 1Ir $17,093 ( '�� ��,\)' shift. Employees commuting less than ten miles make up 38.5% of commuters, while 12.8% travel 10 to 24 miles and 8.3% travel a significant 25 to 50 miles to their job. Land Use " McCall has undeveloped land, but much of it is on the outskirts of the City or in the Area of Impact, and may not be ideal for locally -serving housing because it is not close to essential services such as grocery stores, medical services, child care or public transit; " Today, half of the City's land is zoned for, or occupied by, single-family residential housing; and " Many primary homes are being converted to second homes and short-term rentals, thereby contributing to the recent minimal growth of the year-round population. Housing " The median horn " . McCall is v,o. 4100 thick is higher than the State median value of $162,900, but lower than the County median value of $221,500.2 " Only 27% of housing units in McCall are owner -occupied; " There is a lack of long-term rental availability in the City  most rentals are seasonal; " Based on HUD guidelines for affordability; the maximum home prices for the following groups are as follows: TABLE 1: HOME PRICE AFFORDABILITY BASED ON HUD GUIDELINES 30% AMI 30%-50% AMI 50%-80% AMI 80%-100% Mg ? $72,205 $155,024 $210,197 " " Because homes cannot be purchased for the amounts shown for the under 50% of AMI population, rental units need to be available for this group. No more than 30.percent of incomes, based on HUD guidelines, should be spent on housing and utilities; " Affordable li .rer,a ental units are lacking in McCall; and " The City lacks at least AN u 'it (rental or owner -occupied) for the local workforce based on current household incomes; there are even more units needed when commuters are considered. Recommendations McCall will need to use a combination of several funding strategies in order to achieve its housing goals. Without a dedicated funding source, the community will not have sufficient funds to implement many of the housing strategies. The applicability of various strategies may also change over time, as economic conditions change. For example, increasing the local option tax (LOT) would be a good option for McCall, which could increase its current revenues of $1.1 million annually, just by increasing the one percent charged on all non -grocery retail sales to two percent. Funding and Implementation Tools Several funding and implementation tools were considered in this report, including: " Urban Renewal District (URD) " Land Banking " Creative Micro and Tiny Housing Development " Inclusionary Housing Ordinance 2 Source: 2015 American Community Survey (ACS) McCall Area Housing Study l 5 " Expedite Approvals for Price -Restricted Projects " Local Option Tax (LOT) = Tourism " Local Option Tax (LOT)  Streets " Accessory Dwelling Units " Federal Housing Tax Credits " Community Land Trust (CLT) " Business Housing Co -Op " City Employee Housing Program " Transferable Development Rights (TDR) " Green Initiatives The following are the tools that were determined to be the most viable for McCall: " Land banking " Small home/manufactured housing developments " Urban Renewal Area (URD) " Local option taxes " Other These strategies are discussed in more detail in Chapter 6: Housing, Strategies and Implementation Plan. 6 I MCCALL IN MOTION Upcoming Meetings Schedule December 29, 2017 — 9:00 am11:00, Legion Hall — Special'Work Session 1. CANCELLED January 11, 201: - 5:30 , Legion H11—.Regular Council Meeting 1. Monthly artmentReports/Committee Minutes . 2. OATHS OF OFFICE 3. ELECTION OF MAYOR. 4. ELECTION OF COUNCIL PRESIDENT 5. Winter Carnival 2018 - Event Summary - Request for suspension of the noise ordinance and Request for.approval of the fireworks display 6. Resolution - McCall City Council Meeting Schedule for 2018 7. Resolution - Designating the Mayor and Council President as Signatories on the City of McCall's Bank Accounts 8. Post Annexation JWAG Council Appointment 9. Assignment of Council liaison duties 10. Executive Session— Personnel — Exempt records II. P UD-17-01, SUB-17-02 — Eagle Lake — PUBLIC HEARING (Morgan) 12. Introduction Curbside Recycling Contract? (Michelle) 13. Snow Bike Concession Agreement for Winter Carnival (Kurt) —10min 14. Parks & Recreation A visory Committee 1-ka vteicL71 sus LA—v►tie Japuary 17, 2018 6:00 , High School Common § — Special_ Council Meeting / I. Local Optaenewal Community Conversation . January 25, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session Downtown Core Preliminary Design I hour 2. EAC Annual Report 3. AAC Annual Report 4.. Annual Department Reports to Council: Library (Meg) 5. Annual Department Reports to Council: Parks & Recreation (Kurt) 6. Annual Department Reports to Council: Golf (Eric) 7. Annual Department Reports to Council: Information Systems (Dave) 8. January 26, 2018 — 9:00 am -5:00, Legion Hall - Special:.Work Session and Council Retreat 1. Joint with Library Board Presentation by Jim McNall ICRMP — Library Board vs Council responsibilities for Public Libraries 2 hours 2. .Council review o Governance Manual ( W` L �� 3. Other housekeeping items for Council S ���'� S� �C. �y �l THESE DATES ARE TENTATIVE: February 8, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports/Committee Minutes 2. , McCall Police Department Winter Carnival Update (Justin) 3. Annual Department Reports to Council Community Development (Michelle) 4. City Prosecutor's Annual Report to Council (Justin) 5. Annual Department Report to Council Police Department (Justin) February 22, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Work Session 2. Community Development Fee Schedule Resolution —.public hearing (Michelle) — 20 min 3. Golf Advisory Committee Annual Report 4. Annual Department Report to Council Airport (Jay) 5. Annual Department Report to Council Information Systems (Dave) 6. FY17 Audit Report (Linda) 7. Idaho Day Proclamation March, 2018 - Start promotion in February (BessieJo) 8. Proclamation - Read Across America Day March, 2018(February) 9. February 23, 2018 — 9:00 am -11:00 Legion Hall=Special Work Session March 8, 2018 - 5:30 pm, Legion Hall —Regular Council Meeting I. Monthly Department Reports/Committee Minutes 2. Annual Department Report to Council Clerk/LOT (BessieJo) 3. Annual Department Report to Council Finance (Linda) 4. Annual Department Report to Council Streets, Water, Sewer (Nathan) 5. FY17 Audit Report (Linda) 6. March 22, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Work Session 2. Centennial Committee Annual Report 3. National Service Recognition Day Proclamation 2018 April 3 (April 6 through April 12, as National Volunteer Week) - start promotion in March (BessieJo) • 4. Fair Housing Month April Proclamation (last meeting in March) 5. Earth Day April 22, (March)?. March 23, 2018 — 9:00 am.-11:00 Legion Hall — Special Work Session 1. - -- .. To be Scheduled: 1: Water Policy Resolution (Nathan Stewart) 2. MCC Title 6 Re -write (Nathan Stewart) 3. Public Hearing Public Works Fee Schedule Changes 4. Records Retention Policy update (BessieJo) 5. Investment Policy update 6. Continuous Billing Code Amendment First Touch (Linda) 7. Parking Ordinance (Justin) 8. City Campus Facilities Timeline IN WITNESS WHEREOF, the parties have hereunto caused this Agreement to be executed, effective on the day of , 2018. APPLICANT: CITY: GABRIELA HESS CITY OF MCCALL By: . By: GABRIELA HESS, Owner Jackie Aymon, Mayor ATTEST: By: BessieJo Wagner, City Clerk Deferred Instructure Agreement — CUP-10-02 — Alpine Pantry — Page 4 of 5 STATE OF IDAHO, (ss. County of Valley. On this day of , 2012, befo a Notary Public in and for said State, personally appeare me to be the Mayor of the City of McCall, who execut acknowledged to me that said municipality executed the s or identified to ent, and IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. NOTARY PUBLIC FOR IDAHO My Commission Expires: STA 1'E, OF IDAHO, ) (ss County of Valley. ) On this day of , 2012, before me, a Notary Public in and for said State, personally appeared Gabriela Hess, Lessee of Property known or identified to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same for and on behalf of said Limited Liability Company. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. NOTARY PUBLIC FOR IDAHO My Commission Expires: Deferred Instructure Agreement — CUP-10-02 — Alpine Pantry — Page 5 of 5 /12/28/2017 Quick Stats j Statistics on 287 Listings Description Low iHigh List Price $37,500 $4,950,000 Quick StatsC) i :Average S486,954 $329,900 Total $139,755,879 Original List Price $439 $4,950,000 $498,849 $339,900 $143,1.69,784 Selling Price Sold/List(%) $25,000 66.67 % $4,300,000 156.88 % $463,011 ($320,000 96.59 % 97.33 % $132,884,212 Price/SgFt ($) Price/Acre ($) $29.14 $0.00 $862.83 $5,731,707.32 $211.90 $976,524.37 $181.51 $782,391.30 Days on Market 3 1,425 156 96 Original Sold/List(%) 46.25 % 100,797.27 % 445.22 % 95.65 % SgFt 432 7,263 2,044 1,824 Acreage 0.0 24.7 0.9 0.3 Low High Avg Median S1,000,000 S2,000,000 $3,000,000 t, 4i (1- 0 ? (1—t 1/1 c� �.�V I � �� 1.r.-vt. vt, 4-tk.t h. C. rn List Price Sold Price J S4,000,000 S5,000,000 ki' C-tt✓ at:e Kt+ -t,Lcura k,t eA (Lick (! t-n,tc j��� k);\ 4L& i V Cusc, _A- E4t,� j���.. t3t, 4-@ �; c� � ► c.� . FIGURE 13: MCCALL HOME AFFORDABILITY BY PERCENT OF AMI Hoene Affordabili B Percent ofAMI Legend TargetArea. ..Housing Affordabirrty Affordability by %AMI - 30% - 50% ®$0% ® i00% - >100% FOR PLANNING. PURPOSES ONLY — Any tutue aneuron woad reed to, blow lOillo,Codo Me 50 =pier t .. Prr,ctot OloYtq,actAreatwtentryratMoo woo rti1[667ti529 McCall Area Housing Study 127 A closer look at this targeted area suggests the potential for more mixed -use residential in the downtown area and 3' Street in McCall. Relative to locally -serving housing for specific industries, the following table summarizes housing affordability in McCall for primary industry sectors. For example, 2 percent of homes for ownership in McCall are affordable to individuals working in the Accommodation & Food Services sector, while 23 percent of individuals work in this sector. 28 I MCCALL IN MOTION Home Value Max Homes Percent of Homes Cumulative Percent $399,999.. 579- $499,999 264 $749,999 153 $999,999 57 $1,499,999 44 $1,999,999 21 Greater than $2,000,000 13 TOTAL 3,200 83% 91% 96% 98% 99% 100% 100% Figure 10: McCall Marhet Value of Residential Units 20% 18% 16% 14% 12% 10% 8% 6% 4% 2% 0% McCall - Home Values • —■_____�. _ . 1 _ 1 - - ��0 0,N O000� b.°) 4) cP 4) c' 0)c) 4) 0 4) °)O� O)°) °)0 1 I iii __ O 00 0���000cy O00a tt• k< e a'` Gte 4) 4) 4) 4) 4) 4) 4) 4O40040O)000 , O�OO 0� 000 O O 0)oi ��0� p,�cO��c0D McCall Area Housing Study 123 The table below combines McCall and the Area of Impact and demonstrates that housing stock in McCall. is more affordable than housing stock in the Area of Impact. Ideally, additional housing would be located in McCall because of the closer proximity to essential services, employment, and public transit. Figure 11: McCall and Area of Impact Housing Units by Market Value Housing Units by Market Value 20% 18% 16% 14% 12%-------- 10% 8% 6% — 4% 1[11-11— — 00� ., .5 0) 000 0, .) c» .5 .00 0, 000 00� 000 05 .00 .9 .9 .9 .9 .9 00� .9 .9 090 ram : rho,, r�'? , r,,y0 C.21, r..21' tpp ra,3�' clio,' 4) r10o,, �'1°'' r�`bo)' �0q �y' , �y0 �y'`p �yco, ��0 � c?) ra�0°) ��oo, ��po) ��O) cj) ts ���la��c ■ McCall_ % of Homes IN Impact Area % of Homes • FIGURE 12: MCCALL AND AREA,OF IMPACT RESIDENTIAL UNITS,BY MARKET VALUE . 20% 18% 16% 14% 12% 10% 8% 6% ..2 Combined - Housing by Market Value prop t,' .\ fop , ?) 0op ,2?0p fop qi fop Op ep �00 Op ,p �iop Op e �iop ���CP fop fop O�0 000 01 o�y0 'F)��6) a° ,r 6 ` a Gte (fp cp0 c fp ce 00p cop 00p coO cijp 000 Oop fop fop fop t'i , t'P" t? r�,Lo�, rI,,Pp Y r�x r�h�, ° ra1o�, r��o�, e,P qP- ray?' Housing Affordability The following table summarizes the existing conditions for housing in McCall and the Impact Area, based on AMI. Sixty percent of homes in McCall/Area of Impact are affordable to the 44 percent of households above 100 percent AMI, while only 4 percent of homes are affordable to the 16 percent of households earning between 30 and 50 percent of AMI. The one area where there is not a difference in current supply and demand is between 50 and 80 percent AMI, which has 18 percent of the housing stock and 24 I MCCALL IN MOTION \(\ Rn Z\ 1,2 � The following table lists the percent of households by household income in McCall.14 About 53 percent vU of McCall households earn at least 100 percent of AMI, while approximately 47 percent earn less than 100 percent of AMI. CHAPTER 3: HOUSING AFFORDABILITY Housing affordability is used to compare the existing housing stock with average wages in an area and to assess if there are sufficient units available for all income categories. HUD guidelines suggest that no more than 30 percent of a household's income should be spent on housing costs (rent, mortgage payment, insurance, property taxes and utilities). Housing affordability is further based on the Area Median Income (AMI) as determined by the US Department of Housing and Urban Development (HUD). The AMI is then adjusted by household size, as shown in the following table. The average AMI for a household of about 3 persons has been used in this analysis. These values are used when determining the total number of housing units currently locally - serving in McCall for various income levels. TABLE 13: VALLEY COUNTY, ID AREA MEDIAN INCOMES (SOURCE: HUD) Persons per Household Valley County, ID 1 2 3 I 4 5 6 7 8 30% of AMI 50% of AMI 80% of AMI 100% of AMI $12,094 $15,094 $16,988 I $18,863 $20,381 $21,881 $23,400 $24,900 $22,000 $25,150 ; $28,300 ; $31,400 $33,950 $36,450 $38,950 $41,450 $32,250 $40,250 i $45,300 I $50,300 $54,350 $58,350 $62,400 $66,400 $40,313 $50,313 I $56,625 ;. $62,875 $67,938 $72,938 $78,000 $83,000 TABLE 14: PERCENT OF HOUSEHOLDS BY INCOME (SOURCE: 2015 ACS) Income Percent of Households Cumulative Percent AMI Group Less than $10,000 $10,000 to $14,999 $15,000 to $19,999 $20,000 to $24,999 $25,000 to $29,999 $30,000 to $34,999 $35,000 to $39,999 $40,000 to $44,999 $45,000 to $49,999 $50,000 to $59,999 $60,000 to $74,999 $75,000 to $99,999 $100,000 to $124,999 $125,000 to $149,999 $150,000 to $199,999 $200,000 or more 6.6% 6.6% 30% 2.5% 9.1% 30% 9.1% 18.2% 30% 7.2% 25.4% 50% 5.0% 30.4% 50% 5.2% 35.6% 80% 9.1% 44.7% 80% 2.6% 47.2% 80% 3.9% 51.1% 80% 8.7% 59.8% 100% 10.7% 70.6% Above 100% 17.2% 87.7% Above 100% 6.1% 93:9% Above 100% 0.8% 94.7% Above 100% 2.4% 97.0% Above 100% 3.0% 100.0% Above 100% 14 Source: 2015 ACS McCall Area Housing Study 121 cb\ Home Values .1010- ( , 11J��c, h keitth VIM tA:2 The American Community Survey (ACS) reports the median homed ni I'M& , , 'which is higher than the State median value of $162,900, but lower than the County median value of $221,500. The median home value in McCall is nearly identical to the maximum home cost (assuming 30 percent of income is spent on housing and utilities) for those making the area median income (AMI).16 However, there are significant shortages in available housing stock for those making less than 100 percent of AMI, especially for households below 50 percent of AMI. Households below.50 percent AMI typically cannot afford to purchase a home and rely on rental options; therefore; it is.essential to have sufficient rental options for low-income households. TABLE 15: INCOMES AND HOUSING AFFORDABILITY <30% 30-50% 50-80% 80-100% Greater than AMI AMI AMI '`{, AMI 100% AMI Annual Income Max Home Price $16, 988 $17, 093 ! Percent of Total Homes 1% :$28,300 $45,300 $56,625 >$56,625 $72,205 $155,024 $210,19.7 >$210,197 3% .16% • As a comparison, the following tables summarize the total nurnber'of housing McCall and the Impact Area,16 according tathq Valle` ssessor's Office.17' TABLE 16: MCCALL HOMES BY,.MARKET VALUE,(SOURCE: VAL Homes Home Value Max $9,999 � $14,999 �\9' $19,999 tit $24,999: " $29,999 $34,999.. $39,999 $49,999 $59,999 $69,999 $79,999 $89,999 $99,999 $124,999 $149,999 $174,999 $199,999 $249,999 $299,999 Y COUNTY ASSESSOR'S OFFICE) 11' 1 11 35 57 7 65 21 154 265 255 265 459 419. 1% 0% 0% 0% 1% 0% 0% 0% 1% 2% 0% 2% 1% 5% 8% 8% 8% 14% 13% 15% 65% ' nag k 1 ke or Cumulative Percent 1% 1% 1% 1% 2% 2% 2% 2% 3% 5% 5% 7% 8% 13% 21% 29% 37% 52% 65% is Based on average home utility costs. Because the same utility costs were used for all income levels, utility costs will have a greater impact on lower -income households and the maximum home price affordable to lower -income households. 16 The Area of Impact (A01) is a geographical area where a city is expected to grow and annex property at some future time. §67-6526(b) states that, "In defining an Area of City Impact, the following factors shall be considered: (1) trade area; (2) geographic factors; and (3) areas that can be reasonably expected to be annexed to the city in the future." 17 It is important to note that assessed value is often lower than market value in McCall. 22 MCCALL IN MOTION McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-290 December 28, 2017 216 East Park Street McCall, Idaho 83638 r--- AGENDA ITEM I : a . OTION 7 . SUBJECT: Request to Approve Resolution 17-26 to. Adopt the McCall Area Comprehensive Plan Update .• A Public Hearing. Department Approvals Initials Originator or Supporter Mayor / Council 1 City Manager 6,1f Clerk . Treasurer Community Development [�NTar r , �-=;� Originator Police Department ' ='"�'" Public Works • Golf Course COST IMPACT: N/A Parks and Recreation . FUNDING SOURCE: • N/A Airport Library TIMELINE: . N/A Tnformation Systems Grant Coordinator SUMMARY STATEMENT: McCall.In Motion (MnM), the name and process for the McCall Transportation Master Plan, has had. an extensive public involvement McCall Area. Planning and Zoning held a public hearing recommended the McCall Area Comprehensive Plari for adoption. hearing on November 30, 2017 and there were no public comments The- City Council directed Staff to make fmal edits to the completed. Due to the extensive size of the document, the Comprehensive review at the following website: https://www.mccallcompp1an2016.cond • • Area Comprehensive Plan Update and process over the last 20 months. The on November 7, . 2017 and unanimously The McCall City Council held a public at the meeting: text .and graphics and that work has been Plan Update is available for . professional format, of the Plan once it is . The City Council will receive. a final hardcopy, printed in a adopted. RECOMMENDED ACTION: 1. Continue and Close the Public Hearing. • 2. Approve Resolution 17-26 to adopt the McCall. Area Comprehensive Plan Update and authorize the Mayor to sign all necessary agreements. . ItECORll .OF �C;®,U:CII, ,ACTION ItlEETIN.G % D ATE � ACTION '`' . .. _ ' e 3/3/17 Project team work session presentation— No Action 10/4/17 Project team work session presentation — No Action 11/30/17 Presentation of Plan, public hearing and continuation . McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-291 December 28, 2017 216 East Park Street McCall; Idaho 83638 AGENDA ITEl1%L INFORMATL®N SUBJECT: . D.epartmentApprovals — Initials _ Originator or Supporter Request for Approval of an Agreement to Mayor / Council i Exchange Land Between the City of McCall and City Manager 4e Clerk the McCall -Donnelly School District Treasurer • . Community Development • Police Department Public Works MY Originator • Golf Course COST IMPACT: N/A Parks and Recreation FUIVDIIVG N/A Airport SOURCE: • Library TIMELINE: N/A Tnformation Systems Grant Coordinator SUMMARY STATEMENT: During 2017, Public Works and McCall Donnelly School District (MDSD) staff, working with Skiftun Land Surveying, identified is a small portion of MDSD property near the corner of Idaho Street that was assumed to be City right-of-way but is actually owned by MDSD (Propety A). Similarly, the team identified a small portion of City property (located just north of Stibnite street along the eastern boundary of the high school property ) that was assumed to be owned by MDSD and part of the High School's bus driveway (Property B). It was determined that a land swap between both agencies be conducted. On March 13, 2017, the MDSD Board approved the transfer of Property A to the City in exchange for Property B and authorized their staff and legal counsel to affectuate the transfer. • For the City to complete this land exchange, the City Council must complete the following steps: 1. establish a resolution calling for the land exchang. (completed by City Council on 11/30/17) • 2. Once the resolution is adopted, a notice of the land exchange and summary of the resolution must • be published in the local newspaper 14 days prior to a public hearing. (published in the Star News on 12/14/17 and 12/21/17) 3. Conduct a public hearing and following the hearing approve the land exchange. (to be completed on 12/28/17) Attached is the draft agreement to exchange land (which includes exhibits of the subect properties) for the Council's consideration. This agreement is under final review by both the City and MDSD legal counsel. No substantive changes are anticipated. Staff will present the final agreement for signature at the City Council meeting. RECOMMENDED ACTION: . 1. Hold the public hearing . 2. Approve the agreement to exchange land between the City of McCall and the McCall Donnelly School District and authorize the Mayor to sign all applicable documents. _ REC®RD! ®F COUNC' ACTION _ - - MEETEVG, ATE,.; TAET, - __ _ _:. `_ 1-- _ 11 ____-- - ____ _ _ - - 7_ 1.1/30/17 A. _ _- City of McCall and McCall Donnelly Agreement to Exchange Land — Resolution _ Adoption — Council approves resolution to hold public hearing on 12/28/17 Sal` ( ( g(Vall() 041/M-Sedt 614 1 (a/t- 1` (° 4,40 63U LI. EXCHANGE AGREEMENT THIS AGREEMENT is made and entered into this • day of , 2017, by and between the CITY OF McCALL, IDAHO, a municipal corporation, hereinafter referred to as the "City," and McCALL-DONNELLY SCHOOL DISTRICT #421, hereinafter referred to as "School District." WITNESSETH:. WHEREAS, the City is the owner of the following described real property, to -wit: See Exhibit herein as WHEREAS, i See Exhibit : atta hed hereto and, by this reference, incorporated i :full; and wner of the following described real property, to -wit: d, by this reference, incorporated herein as if set fed& in WHEREAS, the Exhibit A pro believed to be of marginal value sinc Shortline Railroad and is too small for a x 1,4 '3 r. 4 to + of i • 1 diny��. t is quare feet and its value is unknown but e abandoned right of way of the Oregon d WHEREAS, the Exhibit B property 1,9* 6 xEi - believed to be of marginal value since it is also p: e .� Shortline Railroad and adjacent to First Street and is too smal WHEREAS, the parties have determined to enter into purposes of exchanging their interests. in the above real prope fee done for a bu d its value is unknown but $1 a • ht of way of the Oregon g lot; and `f `xchange Agreement for the NOW, THEREFORE; for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the parties, the parties do covenant and agree as follows: 1. TRANSFER OF EXHIBIT A PROPERTY: City shall transfer and convey all of its interest in the Exhibit A property to School District by Grant Deed together with any easements or restrictions of record; free and clear of any encumbrance, which Grant Deed will be recorded at the closing of this transaction. 2. TRANSFER OF . EXHIBIT B PROPERTY: School District will transfer and convey all of its interest in the Exhibit B property to the City by good and sufficient Grant Deed together with any easements or restrictions of record, free and clear of any encumbrance, which Grant Deed will be recorded at the closing of this transaction. EXCHANGE AGREEMENT - 1 jal C:1 UserslnstewartlAppDatalLocallMicrosoftlWindowslTemporary Internet Files1Content.Out1ook1IDV5VZ5FUlExchange Agreement.3.docx McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-292 December 28; 2017 216 East Park Street McCall, Idaho 83638 _- AGENDA,ITEM INFORMATION _r _-_ ..__ . _ _ '_ . SUBJECT: • • Appointment to the Airport Advisory Committee (AAC) . . _ • . • Department Approvals Initials Originator or Supporter Mayor / Council City Manager. Clerk Treasurer • Community Development Police Department • Public Works Golf Course . COST IMPACT: 0 Parks and Recreation FUNDING SOURCE: Airport -1 ' Originator Library ' TIMELINE: Information Systems Grant Coordinator SUMMARYSTATEMENT: • Dan Scott's AAC term expired; and he did not wish to reapply. The position was advertised in the Star-' News for two weeks as required by. City Code. Mr. Charles Jones request for appointment was the sole application for the position. The AAC unanimously recommended appointment of Mr. Jones to the Airport Advisory Committee. His letter of interest is attached. RECOMMENDED ACTION: • . Appoint Charles Jones to the Airport Advisory Committee for three year term to expire.Jude-2020. . ... ._ ..... .._ __.. RECORD 1OF OWNC_IL_ACTION. - MEE•T7N_G DATE. ACTION _ .. Charles C. Jones McCall, Idaho 83638 Cell ! Home . • December 2, 2017 Bessie Jo Wagner City Clerk 216 E. Park Street . McCall, ID 83638 RE: Airport Advisory Committee Bessie Jo Wagner, Please accept this letter as an indication of interest to serve on the McCall Airport Advisory Committee. I moved to McCall as a full time resident one year ago, and relocated two aircraft to the McCall Airport at tha time. I'm an active pilot, aircraft owner, and I own a hangar at the McCall Airport. My relevant experience includes: As an Airport Board Member for the Driggs Idaho Airport (DIJ). My passed involvement at the Driggs Airport included: 1. Runway expansion project, a Seven -Million -dollar project funded by the FAA. 2. Chairman of Noise Abatement Committee. 3. Involved in upgrading.the Driggs Airport from a category C-2 to a category B-2 airport. 4. Active participation in writing the Airport Master Plan for FAA and city council approval. 5. Involved in creating the ALP, Airport Layout Plan. 6. Involved in numerus land acquisitions. In conjunction with the FAA, and airport consultants. 7. Participated in preparing the annual airport budget for city council approval. As a member of the Driggs Airport Board I attended several seminars: 1. Idaho open meeting law seminar 2016 2. IAMA 2014 airport training workshop 3. Annual IAMA meeting and workshops I'm a 6000-hour commercial rated pilot and have been flying privately; corporate and limited commercially fo 36 years. As passed CEO of a company I. utilized aviation extensively for business travel. I currently am retired My years of volunteering for the Driggs Airport Board consisted of some of my most rewarding volunteer participation. I resigned from the Driggs Airport Board after relocating to McCall Idaho. I believe the McCall Airport to be an, important economic asset for the City of McCall, and I would be honore to serve on the McCall Airport Advisory Committee. Thank you for your consideration. McCALL CITY COUNCIL AGENDA BILL Nuinber Meeting Date AB 17-287 December 28, 2017 216 East Park Street McCall, Idaho 83638 _ __ AGENDA .IT_EM INFORMATION . _ _ _ _ . _ SUBJECT:_ • Request to Approve Resolution 17-29 Adopting the 2017 McCall Water Master Plan - - . • Department Approvals Initials Originator or Supporter Mayor / Council City Manager Clerk Treasurer Community Development - Police Department Public Works 110 Originator Golf Course . COST IMPACT: —$180,000 Parks and Recreation FUNDING - SOURCE: N/A Airport Library TIMELINE: N/A Tnformation Systems Grant Coordinator SUMMARY STATEMENT: For over 2 years, the Public Works/Water Department and SPF Water Engineers (SPF) has been in the development stages of a new Water Master Plan (WM?). Utilizing a 50% matching grant from the Idaho Department Of Transportation, SPF was hired complete the technical analysis and draft the 2017 Water Master Plan. The plan evaluates the existing conditions of the water treatment and distribution system; documents the City's water rights; develops a hydraulic model for identifying deficiencies and forecasting system performance over time; defines current customer demand and forecasted growth over time based on historical data; and ultimately describes a 20 year Capital Improvement Plan that will meet regulatory requirements and establish industry standard maintenance and infrastructure replacement programs. . The draft Water Master Plan (WMP) was presented in a work session to Couneil by SPF and City staff on 12/1/17, submitted to DEQ on 12/11/17 for review, and made available for public comment on 12/19/17. SPF has completed revisions to the WMP since the 12/1/17 work session to address comments received from DEQ and, staff, and others (see attached Summary of Revisions). SPF and staff will explain to Council the revisions as well as the status of DEQ's formal approval of the Water Master Plan as it relates to City Council's approval. A memo outlining revisions and the resolution is attached, and the final version of the plan will be provided to the Council as soon as it is available. • Adoption of the proposed Water Master Plan will allow staff to commence the Water Rate Study in 2018. The rate study will evaluate the City's water user composition and available rate levels and structures to provide the Council with options for setting new rates/structures to appropriately fund the Water Department's' Capital Improvement Plan (0?). Pending the Council's adoption of new rates and rate structures, staff will adjust/revise the Water System C1P as a final amendment to the Water Master,Plan. RECOMMENDED ACTION: , • - �;y lv-- -0- i,`-ZubcLi-1 v"�L �` ead � -zv kS i c-us - Approve Resolution 17-29 Adopting the Water Master PI corftingent upon DE, approval and authorize 1 the Mayor to sign all necessary documents C, tk t i h C°,q Kett rot) r _ - RECORD .OE COUNCIL ACTION MEETING DATE ACTION 12-1-17 AB-17-272: Water Master Plan work session — for discussion only City of McCall RESOLUTION 17-29 A RESOLUTION OF THE CITY OF MCCALL, IDAHO, ADOPTING THE 2017 MCCALL WATER SYS 1'EM MAS 1'ER PLAN, PROVIDING FOR RELATED MATTERS, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the 2017 McCall Water System Master Plan (Plan) was prepared by SPF Water Engineering (SPF) for the City of McCall and is an update and replacement document to the 2012 Water Master Plan Update and the Water Facility Plan 2008 Addendum; and WHEREAS, the .City of McCall and SPF have completed a comprehensive analysis of existing population and water demands, used available data to project future water demand over a 20-year planning horizon, evaluated system facilities for water supply, treatment, storage, and distribution with regard to Idaho Department of Environmental .Quality (IDEQ) regulatory requirements; and developed a 1'0 and 20 year capital improvement plan (CEP); and WHEREAS, the Idaho Department of Environmental Quality (IDEQ) has reviewed the 2017 McCall Water System Master Plan and revisions have been made to the plan to address comments received from IDEQ. NOW, THEREFORE,. BE 'IT RESOLVED, by the Mayor and City Council of the City, of McCall, Valley County, Idaho that: The 2017 McCall Water System Master Plan is adopted and a copy of the Plan is attached hereto as Exhibit 1, and by this reference incorporated herein. This resolution shall be in full force and effect upon its passage and approval. Adopted this 28th day of December, 2017. Jackie J. Aymon, Mayor • ATTEST: BessieJo Wagner, City Clerk Phase IA Update • One-on-one meetings with business/property owners on 2/21/201g • Ongoing coordination with PLRWSD • Ongoing coordination with utility companies • Idaho Power, Cable One, Frontier 4 �r • Meeting 4/11/2o18 • Working on com-pleting final design city or hie cat HORROCKS li NGINUERS 0 b z- BAER o Lim/VU t;� ct,w ( W _woo& uz_5 ;g-a,vAL ct \v..etkaK c ukv & Coordination with PLRWSD All underground utilities in the DTCore will be replaced and new PLRWSD has agreed to replacing and realigning the sewer facilities Horrocks will continue to coordinate with their design team City ohhlrC)I1 HORROCKS ENGINEERS y a Upcoming Meetings Schedule :15PM — 3:15PM, Legion Hall ISpeciai Meetit chool Speech class to present to Council 2. 4`h of July Discussion regarding whether to have alcohol restrictions 3. PD Remodel Contract Award (Justin) June 14, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting Council Member Nielsen out 1.. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. . EAC Report on Recycling (Michelle) 4. Downtown core design final workshop Council would like an abbreviated version(Nathan) 5. LOT Election Canvass (BessieJo)? 6. PUBLIC HEARING Fairways SUB-18-02 Final Plat and Development Agreement (Morgan) 7. Broken Timber SUB-18-03 Final Plat and PUD-18-02 Final Plan (Morgan) 8. Public Art Advisory Committee Annual Report to Council (Delta) 9. Noxious Weeds Presentation? (Kurt) 10. June 25, 2018 — 9:00 am - 3:00 pm? Legion Hall — Special- Wo'tt.:,S'`g§W IReschecluled from 3une 29th I. FY19 Budget Work Session a. TVT b. MCPAWS c. LOT d. Library Expansion Planning 2. Follow up work session with Council to present final Rate Model Information and Determine Council's proposed new Rate Structure(Nathan) June 28, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Work. Session: 2. Treasurers Monthly Report (Linda) Consent 3. McCall Improvement Committee Annual Report to Council 4. McCall In Bloom Month Proclamation (Morgan) 5. Resolution to Designate Records Custodian for Each Department (BessieJo) July.12, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Monthly Department Reports)/Committee Minutes (Written only) 2. Chamber Report • 3. Municipal fiber network investment and public benefit discussion (Dave) 4. 2nd Council workshop on Sidewalk maintenance and ownership 1-2 hours (Nathan) Fob 19% 2008 al) 1, - 4 T)� I. Public workshop to present rate model and new water rates to the public, council would likely be in attendance (similar to sewer rate workshop held at Golf Course) July 26, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Planning and Zoning Commission Annual Report to Council (Morgan) C` ��� a4-0-irt-1 I A 1 L 0 l t4vt �LP.C-t✓1, VLAS July 27, 2018 — 9:00 am — 1:OO pm? Legion Hall —;Special WoikiS:essioi 1. FY19 Budget Work Session— Set Tentative Budget (Linda) 2. August 9, 2018 - 5:30 pm, Legion Hall _ Regular Council Meeting I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. Council adopts new rate structure to go into effect on 10/1/18 (Nathan 4.. Public .Hearing —FY19 Budget 5. Public Hearing— Water Rates August 23, 2018 - 5:30 pm, Legion Hall ^ Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Parks & Recreation. Advisory Committee Annual Report (Kurt/Eddie) 4. FY19 Budget Adoption 5. Public hearing: 2018 All Hazard Mitigation Plan Goals and Strategies (Anette/Justin) August 24, 2018 — 9:00 am -? Legion Hall 8,0041 NVOI "Sessi•4 (Keep at 2 hours?) 1. Streetscape Design Follow-up (Nathan) (lhour) 2. Performance Hall and Conference Center, a presentation by Ponderosa Center Organization (1 hour) September 13, 2018 - 5:30 pm, Legion Hall —Regular Council Meeting I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. TV?' Contract 4. MCPAWS Contract September 27, 2018 - 5:30 pm, Legion Hall —Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Tree Advisory Committee Annual Report (Kurt) 4. September 28, 2018 — 9:00 am -? Legion Hall — Mec_A lc�Sessioil (Keep at 2 hours?) 1. 3rd Council workshop on ownership and maintenance policy October 11,.2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. October 25, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. McCall Redevelopment Agency Annual Report (Michelle) October 26, 2018 = 9:00 am -? Legion Hall - 13_WIal Work;' ess oi3 (Keep at 2 hours?) 1. Land Use training —work session with P&Z Commission?? (Michelle) r Erl,t 1.i b v_4 ,40-vi ko.,, c_ Z, " 9 . L zetx,\ — o -IAAV ° 1TF- 0-vd • I. Monthly Department Reports)/Committee Minutes . 2. Chamber Report• 3. TVT Contract 4. MCPAWS Contract September 27, 2018 - 5:30 pm, Legion Hail — Regular Council Meeting 1. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Tree Advisory Committee Annual Report (Kurt) 4. September 28, 2018 — 9:00 am -? Legion Hall — Sp iav ornSessal, (Keep at 2 hours?) I. 3rd Council workshop on ownership and maintenance policy October 11, 2018 = 5:30 pm, Legion Hall — Regular Council Meeting 1. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. October 25, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. McCall Redevelopment Agency Annual Report (Michaelle) October 26, 2018 — 9:00 am -? Legion Hall — 1. Ge%eft Sessio (Keep at 2 hours?) To be Scheduled: I. .Water Policy Resolution (Nathan Stewart) 2. MCC Title 6 Re -write (Nathan Stewart) 3. Public Hearing Public Works Fee Schedule Changes 4. Records Retention Policy update (BessieJo) 5. Investment Policy update 6. Continuous Billing Code Amendment First Touch (Linda) 7. Parking Ordinance (Justin) 8. City Campus Facilities Timeline 9. Library - IHC grant application (December 2018) 10. Treasurers Monthly Report (Linda) Consent (Second Meeting every month) 11. Land Use/Planning and Zoning Training (Michelle) 12. SPF Contract Upcoming Meetings Schedule April 17, 2018 —10:00 am -12:00 Forest Service— SMinl Work_ Sessio 1. 4th of July all agency meeting April 26, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: Library Expansion Funding Options (Meg /Linda) 2. Treasurers Monthly Report (Linda) Consent 3. Library Board Annual Report to Council (Meg) 4. Boat Parking discussion Sailboats paying overnight fee (Kurt) 5. PUBLIC HEARING: Annexation and Rezone of Airport Parcels (Morgan & Jay) 6. CUP 18-03 908 Fairway Drive (Morgan) 7. New Website Presentation (Erin) 8. Triangle Development (Jay) 9. July 4th Resolution for Alcohol Restriction? Or May 10? (Erin/BessieJo) 10. MOU with IDPR regarding Alcohol Restriction in Parks over 4th of July ?(Erin/BessieJo) April 27, 2018 — 9:00 am -11:00 Legion Hall — 1. Water Rate Study Presentation S ci'al W ork S'es'siM (Keep at 2 hours) May 10, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. July 4th Resolution for Alcohol Restriction? (Erin) 4. Idaho Street Contract Award? (Nathan & Phillip) 5. CIP Presentation May 24, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Public Art Advisory Committee. Annual Report to Council 4. HPC Appointments (John.P)' 5. LOT Election Canvass (BessieJo) May 30, 2018—1:15PM — 3:15PM, Legion Hall — S o ei I. High School: Speech class to present to Council June 14, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. EAC Report on Recycling (Michelle) 4. Downtown Core Phase IA Contract Award (Nathan) 5. Downtown core design final workshop 1-2hour (prefer morning work session if this can be achieved, the topic will be more of a discussion) • 6. 2nd Council workshop on maintenance and ownership 1-2 hours (preferred morning work session) 9. `17T C_'r-.G. — 1(Z 1,4,07,a-• 1. Downtown core design f nal workshop I -2hour (prefer morning work session if this can be achieved, the topic will be more of a discussion) 2 2nd Council workshop on maintenance and ownership 1-2 hours (preferred morning work session June 28, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: Code Update (Michelle) 2. • Treasurers Monthly Report (Linda) Consent 3. McCall Improvement Committee Annual Report to Council 4. McCall In Bloom Month Proclamation (Morgan) June 29, 2018 — 9:00 am -? Legion Hall—,S;pecal Work Session (Keep at 2 hours?) I. FY19 Budget Work Session (need 2-4 hours) 2. Follow up work session with Council to present final Rate Model Information and Determine Council's proposed new Rate Structure ILM (A44 July 12, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. Municipal fiber network investment and public benefit discussion I%' 201 } - 0,0 `;.�]��� �, i ��! �' t ItdI - /fit f ` • ollow up work session with Council to present final Rate Model Information and Determine ouncil's proposed new Rate Structure Public :- orkshop to present rate model and new water rates to the public, council would likely n attendance (similar to sewer rate workshop held at Golf Course) July 26, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Planning and Zoning Commission Annual Report to Council (Morgan) MA July 27, 2018 — 9:00 am -? Legion Hall — • 1. FY19 Budget Work Session — Set Tentative Budget 2. S o eci�al essio (Keep at 2 hours?) August 9, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. Council adopts new rate structure to go into effect on 10/1/18 August 23, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Parks & Recreation Advisory Committee Annual Report (Kurt/Eddie) August 24, 2018 — 9:00 am -? Legion Hall — S o ecialniCf Sessio (Keep at 2 hours?) 1. Streetscape Design Follow-up September 13, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting c 2,0 The following is the list of communities generally used for comparison and/or resource: • Sandpoint, ID • Ketchum, ID • Halley, ID • Durango, CO • Crested Butte, CO • Whitefish, MT • Park City, UT • Sisters, OR • Jackson, WY Tentative Timeline Date Subject Title and Chapters Meeting Activity April ? Nonconforming Title 3, Chapter 11 Design/Builders Feedback on Topic #1 May 1 ' Nonconforming Title 3, Chapter 11 P&Z Work session: Topic #1 June 5. Industrial/Airport zone standards Title 3, Chapter 5 Chapter 6 P&Z Work session: Topic #2 TBD County Commissioners Update on code revisions TBD P&Z Work session: Topics #3 TBD P&Z Work Session: Topic #4 TBD P&Z Work Session: Topic #5 TBD P&Z Work Session: Topic #6 TBD P&Z Work Session: Topic #7 TBD County Commissioners Update on code revisions *All meetings are open to the public.. Process Each major topic will include work sessions with the McCall Area Planning & Zoning Commission who will make recommendations to the McCall City Council and Valley County Board of Commissioners. .9‘ Specific outreach will be targeted to the design and building community through a series okbrown '` C*) lunches as this is the specific group who tends to be the most interested and opinionated on the City iv-- u and County code. An email distribution will be developed to keep participants in the loop on the topics N� and process. • The general public will be engaged through a series of high tech and low tech outreach efforts including: surveys, newspaper press releases, social media, comment boxes, and community open houses. Once topics have been vetted, formal adoption of zoning code amendments require public hearings at the P&Z, City Council and County Commissioners meetings. Development Code - What We've Heard So Far The McCall Development Code (Titles 2, 3 and 9 of the City Codes) will be a significant tool for . implementing the updated Comprehensive Plan and achieving plan goals. In addition, a general update to the Code provides an opportunity to consolidate and streamline project review and approval processes; evaluate the effectiveness and efficiency of current substantive regulations; and consider modernizing and re -organizing the Code to make it easier to read, understand and administer. This is a recap of the March 1 Code workshop discussion., and an invitation to review the workshop materials, report on other related discussions there, and provide us with your thoughts, input and suggestions. Tell us what we heard right and what we missed. Based on this input and the Code Assessment that Logan Simpson is currently preparing, we will develop recommended Development Code revisions implementation strategies for a more focused discussion at the public open house on April 26. During the March 1 Code workshop discussion, we discussed four main categories of Comprehensive Plan goals that could be achieved through Development Code updates. These categories and discussion items include the following: • Protect McCall's natural environment and community character • Manage McCall's built environment to complement the natural environment and community character. • Protect McCall's scenic resources, and • Support a sustainable City economy For each of these, we posed a series of questions and offered potential Code strategies for discussion, they included: , Comprehensive Plan Goal: Protect McCall's natural environment and community character. Discussion; Are additional protections for the City's tree canopy warranted? Should native vegetation be preserved to the extent practicable? Could the protections for waterways, waterbodies, wetlands and wildlife corridors be consolidated in the Code to streamline application reviews? How can green building principles be implemented in McCall? Potential Strategies: • Clarify the natural features mapping requirement for PUDs and consider applying site analysis to more categories of development projects. • Broaden the site design requirements for hillside developments to cover other sensitive lands and features such as wildlife corridors, wetlands and riparian areas. • Implement a native vegetation protection/replacement program to maintain McCall's forest environment • Consolidate the "environmental" considerations of development applications to streamline the review and approval process. • Incentivize energy efficient building of residential structures 1 Memo To: City Council From: Eric McCormick, Golf Course Superintendent CC:. Anette Spickard, City Manager Date: 4/5/2018 - Re: Monthly Department Report — March 2018 ,10 ,4at- to-1) VAQ> e(--frol 1. Weather March was wild. We at one time had 30 inches on the ground and got another 12 over the weekend. We got some good melting weather the last week of the month and were down to 24 inches. 2. Staff At the end of March there were the three of us full time staff and one seasonal employees that helped with snow removal so that the rest of us can use some vacation time. 3. Greens The greens are still all snow covered and the ones that had ice on them, that ice has melted and the frost has gone out of the ground. We average 24 inches the end of March. 4. Paint Crew Thecrew finished powder coating tee markers. They also stripped and powder coated the brackets for the tee signs. We also made 150 rope stakes out of re -bar and painted them to use this year instead of wood stakes. They cleaned and painted all of the ball washers. We were going to powder coat the ball washers but decided we will do them next winter. 5. Dog Park Walkers had disposed a total of 1660 pounds of poop in the receptacles by the end of the March. There is still a lot left out there. We discussed having volunteers help with reminding dog owners to pick up at our last Golf Advisory meeting but to no conclusion. 6. Equipment Maintenance Our John Deere 1545 snow blower/mower is back which had lost the rear 4 wheel _drive last month. We were pretty much done blowing show when we got it back. Monthly Department Report— Golf Course 21 of 34 7. Restaurant We found out last week that the ice machine in the restaurant had gone bad and we couldn't use it. The problem was the nickel was flaking off and could get in the ice. Luckily I had already been looking at replacing it and we managed to get a new unit in and set up in a couple of days. The wood stove has been removed from the club house and moved to the maintenance shop. This will make way for a double sided fire place to go in its place. Our staff also pulled out the wood dance floor and it will be replaced with matching carpet squares. 8. New Tee Signs The McCall Men's Golf Association has purchased new Tee Signs for the golf course and are collecting advertising funds to pay for the signs. In the coming years the club will be able to use those same funds to go toward projects at the course. Our staff is finishing boards to attach the signs to. They will then be installed with the brackets off of the old signs. Monthly Department Report — Golf Course 22 of 34 City of.. McCall City Council 5:30 p.m. OPEN SESSION PLEDGE OF ALLEGIANCE APPROVE THE AGENDA AGENDA Regular. Meeting April 12, 2018 at 5:30 p.m. Legion Hall - McCall City Hall (Lower Level) 216 East Park Street CONSENT AGENDA All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately. Staff recommends approval of the following items: 1.. Payroll Report for period ending — March 23, 2018 2. Clerk Report 3. Warrant Register — GL 4. Warrant Register — Vendor 5. AB 18-97 Request to Approve the Assumption of the Lease for Hangar 106H 6. AB 18-95 Request for Approval of Avenza Software Contract. AB 18-103 Request for approval of the USFS Operation and Maintenance Fee Agreement Modification of Contract 8. AB 18-102 Request for Approval to Designate the City Manager and Department Heads to Represent the City to Purchase Items from Federal Surplus Properties 9. AB 18-101 Treasure Valley Transit (TVT) Annual Agreement Approval Request 10. AB 18-96 Request for Final Accounting of the Sewer Annexation and Funds Transfer 5:35 p.m. DEPARTMENT REPORTS COMMITTEE MINUTES 1. Environmental Advisory Committee = February 15, 2018 2. Golf Advisory Committee — February 14, 2018 3.. Historical Preservation Commission — February 12, 2018 4. Library Board of Trustees — February 15, 2018 Page I of 2 CITY COUNCIL AGENDA April 12, 2018 Regular 6:00 p.m. 6:05 p.m. BUSINESS 6:20 p.m. 6:25 p.m. 6:35 p.m. 7:05 p.m. . 7:35 p.m. 7:45 p.m. 8:00 p.m. 5. McCall Improvement Committee — February 8, 2018 6. McCall Redevelopment Agency — January 16, 2018 7. Public Arts Advisory Committee —.December 6, 2017 8. Parks & Recreation Advisory Committee — December 20, 2017 9. Parks & Recreation Advisory Committee -February 22, 2018 10. Tree Advisory Committee — February 6, 2018 PUBLIC COMMENT At this time, the Mayor will call for any comments from the public on any subject whether or not it is on the agenda for any item(s) the public may wish to bring forward and discuss. Please limit comments to three (3) minutes. The City Council does not take anyaction or make any decisions during public comment. To request Council action during the Business portion of a Council meeting, contact the City Manager at least one week in advance of dmeeting. PRESENTATION AB 18-99 McCall Police Department Promotional Presentations AGENDA • AB 18-94 Request the Reappointment of Rick Fereday to the McCall Redevelopment Agency (MRA) AB 18-98 Request to Approve Submittal of an Idaho Aviation Association Grant Application for Airport Pocket Park AB 18-92 McCall Area Code Revisions Title 2- Building, 3- Planning and Zoning and 9 — Subdivision and Development — Update to Council AB 18-100 Proposed Ordinance Amending Chapter 16 of Title 8 McCall City • Code — Airport TTF AB 18-93 FY19 Budget Public Hearing Date and Location, Budget Work Sessions Discussion AB 18-104 Review the Upcoming Meetings Schedule and Work Session Topics Discussion ADJOURNMENT American with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance, please contact City Hall at 634-7142 at least 48 hours prior to the meeting. CITY COUNCIL AGENDA April 12, 2018 Regular • Page 2 of 2 City of McCall MEMORANDUM TO: City Council FROM: Erin Greaves DATE: 04/10/2018 RE: 3% Local Option; Occupancy Tax Speaking Engagement Opportunity Please find the dates and events below as opportunities for a City Council Member to attend and speak regarding the election of the 3% L.O.T. City staff is limited to educational communication in reference to the election, however the Council has the opportunity to use persuasion should they choose. The main goal as always in these presentations is to inspire constituents to take a stand and get out and vote. A list of speaking points will be provided and the length in all cases will be limited to no more than 5-10 minutes. • The Rotary Club WI„,e1s1 lvve_. Wednesday April 18th jJoor-I The McCall Chamber of Commerce After Hours Thueday, April 19th cJ The Star News' Sponsored Candidate Election Forum Monday, April 30th ; 30 prn tre_tOi I ,\ v) 50-1046. CITY LOCAL -OPTION NONPROPERTY TAXES PERMITTED BY SIXTY PER CENT MAJORITY VOTE. A sixty per cent (60%) majority of the voters of any resort city voting on the question may approve and, upon such approval, any city may adopt, implement, and collect, subject to the provisions of this act, the following city local -option nonproperty taxes: (a) an occupancy tax upon hotel, motel, and other sleeping accommodations rented or leased for a period of thirty (30) days or less; (b) a tax upon liquor by -the -drink, wine and beer sold at retail for consumption on the licensed premises; and (c) a sales tax upon part or all of sales subject to taxation under chapter 36, title 63, Idaho Code. 50-1047. GENERAL PROVISIONS. Any ordinance assessing a tax pursuant to this act shall contain a finding by the local governing body of the city based upon evidence presented to it that the condition set forth in section 50-1044, Idaho Code, exists and shall provide the methods for reporting and collecting taxes due. Taxes collected pursuant. to any such ordinance shall be remitted to the. city official designated in such ordinance or other such official contracting, pursuant to this act, with the city to provide collection services, and shall constitute revenue of the city available for any lawful corporate purpose approved by city voters subject to the provisions of this act. In any election, the ordinance submitted to city voters shall: (a) state and define the specific tax to be approved; (b)-state the exact rate of the tax to be assessed; (c) state the exact purpose or purposes for which the revenues derived from the tax shall be used; and (d) state the duration of the tax. No tax shall be redefined, no rate shall be increased, no :purpose shall be modified, and no duration shall be extended without subsequent approval of city voters. An ordinance adopting any local -option nonproperty tax authorized by this act may provide for separate identification of taxes as may be appropriate. The city clerk of any city adopting an ordinance pursuant to this act shall, immediately following approval of such ordinance, or any amendment thereto, forward a copy of said ordinance or amendment to the chairman of the state tax commission, and the chairman of the state board of tax appeals. Idaho Code Certain Idaho cities and counties are authorized to collect local option nonproperty taxes. For cities, the relevant portions of Idaho Code are §§50-1044 through 50-1049, portions of which are reproduced below. 50=1044. AUTHORITY FOR RESORT CITY RESIDENTS TO APPROVE AND RESORT CITY GOVERNMENTS TO ADOPT, IMPLEMENT, AND COLLECT CERTAIN CITY NONPROPERTY TAXES. The voters of any resort city with a population not in.excess of ten thousand (10,000) according to the most recent census within :the state of Idaho, organized under the general laws of the state,.special charter, or a general incorporation act; are hereby_given the freedom to authorize their city government to adopt, implement, and collect.one or more local- option nonproperty taxes as provided herein. A resort city is a city that derives the major portion Of its economic well-being from businesses catering to recreational needs and meeting needs of people traveling to that destination city for an extended period of time. The corporate authorities of any such resort city.are hereby given the freedom grid authority to adopt, implement; and collect one or more local -option nonproperty taxes as provided herein, if approved by the required majority of city voters voting in an election as provided herein. No local -option nonproperty tax proposal may be presented to resort city voters; for approval. or modif cation for a period of one (1) year after an election to approve or disapprove .such tax. The election may be a special election conducted for the exclusive purpose of approving or disapproving such tax, or may be conducted as a partof any other special or general city election. 50-1045. CITY PROPERTY TAX RELIEF FUND. Any resort city may establish a city property tax relief fund -into which may be. placed all or any portion of revenues received from any nonproperty tax levied in accordance with the provisions of this act and such nonproperty tax revenues. may be used to replace city property _taxes in the ensuing fiscal year by the amount of nonproperty tax:revenues placed in the city property tax relief fund if city voters have approved of such use of nonproperty tax revenues in the election authorizing such :city nonproperty tax. Any resort city that receives more revenues from any local -option nonproperty tax than such city has budgeted shall establish a city property tax relief fund into which shall be placed all revenues received in excess of the budget amount and such excess revenues shall be used to replace City property taxes in the ensuing fiscal year by the amount of all excess revenues placed in said city property tax relief fund. tt-hiA/4-0 94-emi3,. (9-K P-1,(A/A. &;r1,Pam-- w owe vkks,,,W° eui/- 1-0-1,10, wt 1--LeAz-e-Ag o Mk/ aifti 13--1A °')A 6`h-t' k j .e" y\e--f-Lyn \ke-a ViuhdA *Crfut-w< < Q,l City of McCall City Council OPEN SESSION AGENDA Special Meeting February 7, 2018 at 6:00 p.m. Payette Lakes Middle School (Common Area) 111 S. Samson Trail COMMUNITY CONVERSATION — LOCAL OPTION TAX. ➢ Review of the Local Option Tax to go before the voters in May 2018 EDUCATION PRESENTATION • What is the Local Option Tax? ➢ Who can legally receive Local Option Tax revenue? ➢ What .can Local Option Tax Fund? BREAKOUT SESSIONS ➢ What does the community want funded with the 3% Occupancy Local Option Tax? WRAP UP ➢ What did we learn? ADJOURN American with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance, please contact City. Hall at 634-7142 at least 48 hours prior to the meeting: CI7YC6UNCIL AGENDA . February 7, 29 f 8 Regular Page 1 of 1 The Law &Local Option Tax It is Lawful to use local option tax funds to mitigate (lessen) affects of tourism on small towns to Use Funds for reinvestment into infrastructure repairs to offset the cost -impacts of these visitors on the City's infrastructure in exchange for goods or services that provide a public purpose from a private entity It is Unlawful to use Local Option Tax funds to support private entity tourism or advertising efforts without direct public purpose to raise money; make donations or loan credit to any private entity. to provide aid of any amount to any individual, association or corporation without the exchange for public use to fund incidental (minor) goods or services even if available to the public CbG 4%/e,04 , ttuv1 Public Opinion On Allowable Uses The local: option non -property tax revenue derived from and collected under this Chapter shall be ,used for.direct costs :to collect and enforce the tax and only for the following municipal purposes: City -streets, ideviiall( and pathways, pedestrian,crosswalks, and ,public transportation .. Construction and maintenance of City cultural and recreational facilities, including the McCall Municipal Golf Course and McCall Municipal library Services for City recreational and cultural_activities including but:not limited to . library, community art, recreational and cultural events and programs City parks maintenance, development, and beautification Sheltering and or spade and/or neutering of stray animals found` in the City limits:: City Local housing program as _recommended in the MpCall Housing Strategy i. Services for City marketing, advertising, tourism development and City event ,promotion. Based on a previous survey the Council had determined that the new LOT length would be 10 years and would remain at 3% on occupancy of 30 days or less: What would you add? What would you remove? Ft 9 Public Opinion on Allowable Uses - HANDOUTS Based on what you have learned what would you add or subtract from this list of allowable uses? The local option non -property tax revenue derived from and collected under this Chapter shall be used for direct costs to collect and enforce the tax and only for the following municipal purposes: KEEP REMOVE PROPOSED ALLOWABLE USES City streets, sidewalks and pathways, pedestrian crosswalks, and public transportation L Construction and maintenance oleity'cultural and recreational facilities, / 1.• .. ..,1 1 1 11�1 l r<� • n r-. . r r. •� r . . 1. ibr Services for City recreational and cultural activities including but not limited to library, community art, recreational and cultural events and programs City parks maintenance, development, and beautification . Sheltering and or spate and/or neutering of stray animals found in the City limits City Local housing program as recommended in the McCall Housing Strategy Services for City marketing, advertising, tourism development and City event promotion. 7-P 6c((c-z? STAFF NOTES ON L.O.T. I�rva-le_lL '1 D, P) . f (LS Sle, (\_te b Pne;k2_ Lck-k•ES CVM. . NssaC___ Y\c PakX1S 0\C_U0*-1-eyr- S ck4S C1,b Se_n)mr, ei e- RDli1 S Ski rtub, ke r\Ae.,kcW. S1MVoI/I'Iioi i-e)ifS, CIA \oe-, f pi ir N6 ('..�2, .-dnitA(t (i.diCo. apTh 0 Oa) dviia--e_ . 1U Ito l mcs ol .ter Public Opinion on Allowable Uses - HANDOUTS Based on what you have learned what would you add or subtract from this list of allowable uses? The local option non -property tax revenue derived from and collected under this Chapter shall be used for direct costs to collect and enforce the tax and only for the following municipal .purposes: ;KEEP REMOVE a ‘CA-,`81,& w" MOCt.t.e-w PROPOSED, ALLOWABLE USES City streets, sidet'valks and pathways, pedes�tritMrekosswalks, and public OlitalU transportatio �tata.hi-- ?coeizivtc) 5A1ikeiVuU-J---- , -- t V. ext,. t lea Construction and .maintenance City cultural and recreational facilities, in 'n �O ervices for City recreational and cultural activities including but not limited to library, community art, recreational and cultural events and programs '\,, Co"' _ t (ti- j. City parks maintenance, development, and beautification .: Sheltering and or spa t and/or neutering of stray animals found in the City. limits City Local housing program as recommended in the McCall Housing Strategy - . `+ i\ ervices for City marketing, advertising tourism development Gity event11') . promotion, au Ck VW"� (171 ei 1 L 15 Cut «.we /A I' U-ke - ino.l wits-�Shciek i t a o "itAiii �c v� i t i.cto a h r aAL 'ilia* 4 %Ot�l-iC-`-"t1t abeh k. h- me-feS--Ivunsm rk -Rah- -17-e -fax me+ t i . p . cut_ LTG 9 rait-f- tiA0, F,11 . e Irak.e; " Tools/Resources: An ATV spray rigs will be used with Tordon 22K, Milestone, shovels and hand pulling. " Tools/Resource to be purchased with costshare funds: None. " Dates and Location: The treatments will be scheduled between June and July 2018. Contact Gem County Weed Superintendent for participation at 365-4201. Total Cost $ 2,500 ISDA Request $ 0 Estimated Match $ 2,500 Priority (8 ): Sage Hen Houndstounge Description: The Upper Payette CWMA and Gem County Weed Control will work with the USFS to control Houndstounge along forest trails, roads and recreation areas near Sage Hen Reservoir and High Valley, a popular recreational destination for fishing, boating, hiking, hunting, and other activities. All CWMA cooperators and the public will be invited to a three day work project to treat this .new noxious weed. The consequences of delaying further control is the continued invasion of Houndstounge from roads and landings into the forest. Project dependent on USFS participation and funding. Measurable Outcomes: " Number Acres to be inventoried: 2500 " Total Estimated Acres Treated: 150 " Public educational contacts made: 30 " Tools/Resources: Truck, ATV, and backpack sprayers to apply 2-4,D and Tordon 22K with an appropriate adjuvant. " Tools/Resource to be purchased with costshare funds: None. " . Dates and Location: This project is tentatively scheduled for June 19, 20, 21, 2018. Meet at Sage Hen Dam Campground at 0900 each day Total Cost $ 4,000 ISDA Request $ 0 Estimated Match Non Federal $ 2,000 Federal USFS $ 2,000 Priority (9): Cascade Reservoir Canada Thistle Description: The Upper Payette CWMA Cooperators will work with the USFS to control Canada Thistle in recreation areas and on grazing allotments on the west side of Cascade Reservoir, a popular destination for fishing, boating, hiking and hunting. All CWMA cooperators and the public are invited to a work project controlling noxious weeds that threaten this popular recreation area. Treatment of grazing allotments will be coordinated with grazing. The grazed areas allow greater access to weed locations and reduce the amount of non -target vegetation that must be sprayed to treat the Canada thistle: Failure to continue this project will result in infestations being treated late or not at all and continued. spread along the reservoir shore and into the forested area. Project dependent on USFS participation and funding. Measurable Outcomes: " Number Acres to be inventoried: 200 " Total Estimated Acres Treated: 140 " Public educational contacts made:10 " Tools/Resources: Backpack sprayers, pickup and ATV mounted sprayers will be used -with Chaparral, Milestone, Escort or Telar herbicides with appropriate surfactants. " Tools/Resource to be purchased with costshare funds: None. " Dates and Location: This project is tentatively scheduled for July 11t' , 2017 and September 5th , 2018 (or as cattle grazing allows) Meet at the Anderson Creek snowmobile parking at 0900. Total ost $ 5,000 ISDA Request $ 0 Estimated Match " Non Federal $ 3,000 " Federal USFS $ 2,000 Priority (I0): McCall Airport and City of McCall Valley County in conjunction with the City of McCall will sponsor an effort to control Spotted Knapweed " within McCall; particularly around the McCall Airport and industrial area. CWMA cooperators and landowners are invited to join in. The City of McCall and Valley County will coordinate treatment and mapping of infestations within the project area. The project area includes the USFS Smokejumper Base at McCall. The overall program provides education, consultation, herbicide and equipment to treat noxious weeds. This program has been very successful for gaining city involvement and educating landowners. Lack of funding for this project would set back the gains in cooperation made between landowners and operators created over the last several years and the weed control obtained to date may be lost. This project was continued over the last several years by ARRA funds then followed on as a CWMA project. Project dependent on USFS, city and county participation and funding. 2018 Upper Payette CWMA AOP Page 4 of 5 Measurable Outcomes: • Number Acres to be inventoried: 150 • Total Estimated Acres Treated: 20 • • Public educational contacts made: 10 • Tools/Resources: Backpack sprayers, pickup and ATV mounted sprayers will be used with Chaparral, Milestone, Escort or Telar herbicides with appropriate surfactants. • Tools/Resource to be purchased with costshare funds: None. • Dates and Location: This project is tentatively scheduled for July 12t, 2018, meet at the gravel pit west of the McCall Airport at 0900. Total Cost $ 4,000 ISDA Request $ 0 Estimated Match Non Federal $ 3,000 Federal USFS $ 1,000 Contingency Planning: In the event that requested funds are unable to be used for Priories 1, 2, 3, 4, 5 and 7 due to weather, wild fire or other unforeseen circumstances the following projects may be considered by the steering committee for additional funding with ISDA approval. Extension of Priority 2, Squaw Creek Landowner Assistance for Houndstongue and. Scotch Thistle Extension of Priority 3, Valley County Landowner Assistance including Oxeye Daisy Control Extension of Priority 4, Garden Valley Community Spray Days with focus on Leafy Spurge Control (may include bio-control collection and release). Extension of Priority 5, Lowman Spotted Knapweed Control Total Cost ISDA Request $ Up to 50% of award Estimated Match $16,250 or $8,125 $8,125 • C. Project Totals Total Cost of all Priorities $ 67,750 ISDA Request (VI. Subtotal) $ 16,250 ' Administrative Fee (VH) of ISDA Request) (5% $ 812.50 Total (ISDA) Request (VIII) $ 17,062.50 . Estimated Match (IX) Non -Federal. $ 44,500 Federal $ 7,000 D. Estimated AOP Activities: i. Total estimated acres to be treated — Chemical = 2,613 ii. Total estimated acres to be treated — Mechanical = 5 iii. Total estimated acres to be treated — Grazing = 0 iv. Total estimated acres to be treated — Biocontrol = 0 v. Number of acres to be inventoried = 19,850 vi. Number of acres to be revegetated = 0 vii. Number of acres for New Invader / EDRR = 11 viii. Total number of public contacts = 265 E. Capital Outlay (Equipment with value of $5,000 or more) None 2018 Upper Payette CWMA AOP Page 5 of 5 ARTICLE 2. WORK The Contractor shall complete the entire work as specified, indicated and required under the Contract Documents. The Work is generally described as follows: 2018 MAINTENANCE PROJECTS- CHIPSEAL. ARTICLE 3. PROJECT MANAGER and PROJECT ENGINEER 3.01 The City of McCall City Engineer (Project Manager), is to act as the OWNER's representative and assume all duties and responsibilities, and have the rights and authority assigned to "OWNER" in the Contract Documents in connection with the completion of the "Work" in accordance with the Contract Documents and the General Conditions of the Idaho Standards for Public Works Construction (ISPWC). 3.02 The project has been designed by Horrocks Engineers . d the project will be OWNER's representative, is and authority assigned to the completion of the General Conditions of inspected by Horrocks Engineers, which is to act as assume all duties and responsibilities, and have t ENGINEER in the Contract Documents in co "Work" in accordance with the Contract D the Idaho Standards for Public Works C ARTICLE 4. CONTRACT TIMES/LIMITATIONS 4.01 Substantial Completion The Contractor shall begin complete the work prior Contractor for project conditions permit, Engineer. The of written N after Notice to ance with the Contract Documents and -shall etion. The project site will be available to the or around July 9, 2018 or when weather an August 10, 2018, and only after approval of the Project ed pursuant to this Contract shall be started upon receipt all be substantially complete within 13 working days • The project will be ` o, . '. ered "Substantially Complete" when all the chip seal, fog coat, and pavement marking within the project limits are complete, fully functional and open for public use. 4.02 Final Completion 4.03 The work shall be finally complete and ready for final payment in accordance with Paragraph 14.07 of the ISPWC General Conditions, within 10 working days of the date of Substantial Completion Certification. Working Hours . . Work can be performed 5 days a week (Monday through Friday) for a period of 12 hours (7:00 am to 7:00 PM) per day. Adjustment of the contract time can be made in accordance 2018 MAINTENANCE PROJECTS-CHIPSEAL 17 with the provisions of the Contract Documents as directed by the Project Engineer, Public Works Director, or the OWNER. 4.04 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraphs 4.02 and 4.01 above, plus .any extensions thereof allowed in accordance with Article 12 of the ISPWC Section.100 General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal preceding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $1,200.00 for each day that expires after the time specified in paragraph 4.02 for Subst to _'al Completion until the Work is substantially complete and in paragraph 4.01 for miles a es. ARTICLE 5. CONTRACT PRICE OWNER shall pay CONTRACTOR for completio Documents the amount of current funds equal to the sum of the amounts determi Proposal contained. in Bid Form, Article 5, S ARTICLE 6 - PAYMENT PROCEDURES 6.01 Submittal and Proce A. CONTRACTOR s General Conditi in the Gener submittal to th rk in accc dance with the Contract ($ ) ursuant to the CONTRACTOR's Bid plications for Payment in accordance with Article 14 of the or Payment will be processed by ENGINEER as provided on . ctor shall provide an example Application for Payment eer at the start of the project for review and approval. 6.02 Progress Payme' s; 17etainage A. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment on or about the 3 0th day of each month during performance of the Work as provided in paragraphs 6.02.A.1 and 6.02.A.2 below. All such payments will be measured by the schedule of values established in paragraph 2.07.A of the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements: 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previouslymade and less such amounts as ENGINEER may determine or OWNER may withhold, in accordance with paragraph 14.02 of the General Conditions: 2018 MAINTENANCE PROJECTS-CHIPSEAL 18 City of McCall Capital Request Form Fiscal Year 2019 Application # 2455-2019-01 Project Name: Public Works Facility Improvements Fund: Streets Department: Streets Category: Capital Improvement Project>$25,000 Project Description: The growing equipment and maintenance needs of various Public Works Departments has warranted the completion of a Public Works Facilities Master Plan for this property to better understand its overall capacity and funding necessary for phased improvements. There are known upgrades that are needed in advance of the formal plan. This CIP item programs anticipated funding necessary to implement the recommendations of the Master Facilities Plan over the next 5 years prior to the completion of the plan. Improvements include but are not limited to: a) relocating existing storage facilities to improve space efficiency, b) 15 additional covered storage bays, c) heated paint storage bay, d) removal and relocation of sign shed into storage bays, e) asphalt paving of all storage and parking areas, f) repaving of existing parking areas on Samson Trail, g) ADA access improvements for ingress/egress into PW offices, h) relocation and replacement of the of Water Department equipment building, i) fence relocation and upgrades, j)landscaping/screening improvements, .k) various lighting and electrical improvements, I) various CMU block and facade repairs. Need/Justification: At this time there is insufficient storage for vehicles and equipment. The yard currently encompasses PW vehicles, materials and equipment such as 5 loaders, 2 motor graders, 2 dump trucks, 2 street sweepers, up to 3 backhoes, 2 paint machines, skid steer, water truck, bucket truck, hot box, crack sealers, infrared asphalt heater, asphalt roller, sanders, snow gates, snow buckets, loader buckets, snow wings, snow blower, equipment trailers, storm water pipe and fittings, aggregate, asphalt repair products, and the list goes on. There are currently only 10 storage bays: 4 of these bays .store materials (anti-skid/salt mix and asphalt blocks), 6 bays are used for equipment and vehicles. Multiple pieces of equipment and many materials needing covered storage are currently parked outside and exposed to the elements. All storm water piping, _ - , ;viously stored at the wastewater facilities (now owned by PLRWSD) been relocated to PW 'and stored in the yard further limiting ourcapacity. increasing demand on this property requires that it be reorganized to maximize efficiency, safety andspace utilization. Benefits: Organized spaces with designated storage areas. Keep equipment and attachments that are sensitive to long term exposure to the elements under cover. Keep expensive materials out of the elements and under cover. Provide other departments (police, park & recs, golf) with spaces to park vehicles/equipment that need serviced and/or repaired. Consequences of Delaying/Eliminating This Project: Equipment and materials will continue to be stored out in the elements greatly reducing their usable life and increasing long term equipment and material needs. Lack of paved surfaces will continue to contribute to indoor air quality problems in Public Works offices impacting both staff and office equipment health and greater wear and tear throughout the building. The PW facility will continue to be a non -conforming use per the City's land use development standards perpetuating a negative image for the City within the community. The Water Department willcontinue to have unsanitary, unfinished storage space for their sanitary equipment needs. Impact to Other Departments: By coordinating the improvements needed for the Streets Department alongside the improvements needed for the Water Department, infrastructure costs can be shared and overall savings can occur. Improved PW facilities will allow for better mechanic services and provide additional support to Parks, Golf, Police and other departments that may need temporary and/or permanent equipment storage needs. Comments: Project Name: Public Works Facility Improvements Study/Planning Land Engineering Construction Equipment Other Total New FTEs Personnel Costs Program Costs Custodial/Facilities Parks Landscaping Pavement Utilities Total Operating Costs Source Streets Water Total :Capital Cost FY19 FY20 FY21 FY22 FY23. Total Cost 75,000 150,000 150,000 125,000 600,000 $ 75,000 $ 150,000 $ 150,000. $ 125,000 Projected Operating Costs' FY19 FY20 FY21 FY22 $ Funding Sources FY19 FY20 FY21 FY22 Total $ 100,000 $ FY23 $ 600,000 Total•Cost $ 75,000 $ 75,000 $ 75,000 $ 125,000 $ 125,000, 475,000 75,000 75,000 150,000 . $ 76,000. $ 160,000 $ 150,000 $ 125,000 $ 126,000. $ 625,000 City of McCall Capital Request Form Fiscal Year 2019 Application # E2455-2018-04R Project Name: Service Vehicle Rotation Fund: Streets Department: Streets Category: Capital Improvement Project >$25,000 Project Description: Establish a vehicle fleet management plan that provides sustainable funding to rotate out high mileage or higher maintenance service trucks. The streets fleet management plan plans for replacing vehicles (cars, pickups) every 150,000 miles and/or every 15 years. � W egN tvsl . Need/Justification: Reliable service trucks that ensures efficient service to the community. Safety. Reduces vehicle maintenance costs. Note- Please see attached vehicle list with age and'mileage on page 2. Benefits: Keep the Streets Department running efficiently. Safety for both employee and resident. Lower vehicle maintenance cost. Will help assure an immediate response to the community and emergency situations. Retired service pickups may be reallocated (as previously done) to other departments that do not have the funds for purchasing new vehicles. (i.e. Parks Dept or Golf). Consequences of Delaying/Eliminating This Project: An established vehicle rotation is needed in order to update an aging fleet to one that is more reliable and service capable for the employee and the community. Long term cost savings will occur due to lower annual maintenance expenses for maintaining a properly aged vehicle fleet. Impact to Other Departments: Possible benefit to other departments. Previously rotated vehicles were provided to Park & Recs Comments: Program costs will fund depreciation. Some revenue may be generated from sale of old vehicles unless they are donated to other departments. Project Name: Service Vehicle Rotation Study/Planning Land Engineering Construction Equipment Other Total Capital Cost FY19 FY20 FY21 FY22 FY23 Total Cost 33,000 33,000 33,000 33,000 33,0.00 165,000 $ 33,000 $ 33,000 $ 33,000 $ 33,000 $ 33,000 $ 165,000 New FTEs Personnel Costs Program Costs Custodial/Facilities Parks Landscaping Pavement Utilities Total Operating Costs Projected Operating Costs FY19 FY20 FY21 FY22 FY23 Total Cost $ Source Streets Total Funding Sources FY19 FY20 FY21 FY22 FY23 Total $ 33,000 $ 33,000 $ • 33,000 $ 33,000 $ 33,000 $ 165,000 $ 33,000 $ 33,000 $ 33,000. $ 33,000 $ 33,000 $ 165,000 Vehicle Rotation List ___ — ._ . . _ ,--- -----,_QTYear DESCRIPTION ID NO. r e • Planti • Condition !Rotation Year ! i i _. 1- 3 2000 ! Ford Explorer 1F-L!7!:I <X9YZA1i32sST 7 101.830 I Li5o3• Poor r ';1`q 12 2012 ' Chev.:-,;,00 ^•Ri.N 4x4 1 G=.''k2CGbCF 18al- 39 ST . '30.900 • C 1013 7xcelent r;� : - 14 1995 i Farts F 1 0 1/2-Ton 4X4 1t EF14Y2S!299728 : ST -- 1 3,143 C8170 Poor .2019 16 1:995 Ford 3!4.Ton 4X4 1 FTH=23111 ` L: 9084l ST 122,218 . C8172 Poor 201 1 r 2003 , Ford F2 0 (X-Cab) 4X4 1FTI' X21L a3,_E9t48' ST = 143,035 C1 , Good 2022 0 20021 F35017Ton 4x4 1FDSF35 82-G13195 : ST • 117,863 • C12240 Goad 202i 33 ' , 19991 Che:Jolet 1-Ton Truck 1GEHK 4FS2~x;T109 9 , ST , 10-.409 C9898 Good L.C- , i r't i Liz • ' 2013 Ford F:350 1 +iR•1,,, 4x4 t itA ST e..,1 TET Excelent 2033 City of McCall Capital Request Form Fiscal Year 2018 Application # 2455-2018-01 Project Name: STP Rural- Mission Street Reconstruction Department: Streets Fund: Streets Category: Capital Improvement Project >$25,000 Project Description: Reconstruct Mission St from Deinhard south to the City limits. Federal funding provides 92.66% of project cost. Required City match is 7.84%. Need/Justification: Road asset is at the end of its RSL and is need of complete reconstruction and stormwater management. Pathway connection needed to link two sections of existing multimodal pathway. nefits: proved asphalt surface, storm water drainage, pathway connectivity to River Front Park and Valley County trails, and improve safety for all users. Consequences of Delaying/Eliminating This Project: Road will need ongoing major maintenance repairs. Roadway failure is possible. Lack of safety for all users to include bicyclists, vehicles, heavy trucks, and pedestrians. Impact to O epartments: Working wit CDD n any pending or anticipated new construction or developments in the project area will be needed starting immediately. Coordination wi Parks Department regarding access to/staging at Riverfront Park during construction will be needed. Communication Director will be involved in updatirig roadway construction information for the general public. Coordination with local agencies and businesses to include McCall RV Resort, USFS Smokejumper Base, McCall Airport, Treasure Valley Transit, McCall Fire and EMS and others will be frequent, ongoing and will begin prior to design phase. Comments: This is a 4 year project starting in 2019 and ending in 2022. The project is primarily funded by federal funding through the Surface Transportation Program -Rural via the Local Hightway Technical Assistance Council. This funding is extremely competitive, and opportunities such as this do not come around often. Project Name: STP Rural- Mission Street Reconstruction Study/Planning Land Engineering Construction Equipment Other Total Capital Cost FY18 FY19 FY20 FY21 FY22 Total Cost 0 330,000 330,000 2,039,000 2,039,000 0 0 $ 330,000 $ 2,039,000. $ 2,369,000 New FTEs Personnel Costs Program Costs Custodial/Facilities Parks Landscaping Pavement Utilities Total Operating Costs Projected Operating .Costs: FY18 . FY19 FY20 FY21 FY22 Total Cost 0 0 0 0 0 0 Source Streets STP Rural Grant Water Sewer Total Funding Sources . FY18 FY19 FY20 FY21 FY22 Total $ 24,000 $ 150,000 - $ 174,000 306,000 1,889,000 2,195,000 $ 330,000 $ $ 2,039,000 $ 2,369,000 Project Name: Vehicle Purchase Study/Planning Land Engineering Construction w jA Equipment Other, Total . Capital Cost FY19 FY20 FY21 FY22 FY23 Total Cost 102,000 102,000 104,000 104,000 106,000' 518,000 $ 102,000. $ 102,000 $ 104,000 $ 104,000 $ 106,000. $ 518,000 New FTEs Personnel Costs Program Costs Custodial/Facilities Parks Landscaping Pavement Utilities Total Operating Costs Projected Operating Costs FY19 FY20 FY21 FY22 FY23 Total Cost $ Source Total Funding Sources FY19 FY20 FY21 FY22 FY23 Total $ - $ City of McCall Capital Request Form Fiscal Year 2019 Application # E1050-2018-01 R Project Name: Vehicle Purchase Fund: General Department: Police Category: Capital Improvement Project>$25,000 Project Description: Purchase of marked patrol units, fully -equipped, to provide professional police Services to the City of McCall Need/Justification: Reliable transportation ensures efficient service delivery in emergency situations. o=nefits: Immediateresponse to emergency calls for service. Professional appearance within the public. Safety of. the officers operating the vehicles. Lower maintenance costs. Consequences of Delaying/Eliminating This Project: Inability to respond to emergency service calls within the city.. Increased operating/maintenance costs. Officer and public danger. Impact to Other Departments: N/A Comments: Continuation of the previously established vehicle rotation to update an aging fleet to one that was more reliable. McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 18-133 May 24, 2018 216 East Park Street McCall, Idaho 83638 AGENDA ITEM INFORMATION SUBJECT: Through -the -Fence (TTF) Update Discussion Department Approvals Initials Originator or Supporter Mayor / Council City Manager VW' Clerk Treasurer Community Development Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING SOURCE: N/A Airport Originator Library mac, TIMELINE: N/A -- Information Systems Grant Coordinator SUMMARY STATEMENT: On March 8, 2018 AB18-68.was heard recommending a change to Code to define the procedure for processing a TTF application, if received. After discussion Council directed Staff to change the ordinance to reflect TTF would only be considered for governmental entities. The revised ordinance was brought before Council on April 12 as AB 18-100. After. further discussion Council directed that Staff return with a recommendation following meetings with the FAA and the AAC. A summary of the meeting with the FAA is detailed in the City Manager's section of the Department Report covering April activities. The AAC. was briefed on the FAA meeting summary, the council discussion at the Apr 12 meeting and heard from the landowner and an airport businessperson/hangar owner on the subject. No motion was made regarding this topic, but a request was made to conduct a work session with Council, AAC, and staff to clarify airport growth strategy. Staff sees the following options: 1. Keep existing code, 2. Adopt the ordinance presented Mar 22, (attached) 3. Adopt the ordinance presented Apr 12, (attached)4. Defer decision on new TTF code language until after council work session with AAC; 5. Defer decision on new TTF code language until the Airport Master Plan Update scheduled for 2020, 6.Other RECOMMENDED ACTION: Request Council direction. RECORD OF COUNCIL ACTION MEETING DATE ACTION Mar 8, 2018 Directed Staff to revise Ordinance to reflect TTF only authorized for govt entities Apr 12, 2018 Directed Staff to take discussion of TTF back to AAC following meeting with FAA (c6 Presented to Council on March 22, 2018 3/08/18 CITY OF McCALL Valley County, Idaho ORDINANCE NO. AN ORDINANCE AMENDING SECTION 1 OF CHAPTER 16 OF TITLE 8 McCALL CITY CODE MAKING TECHNICAL CORRECTIONS TO THE INTRODUCTION AND THE DEFINITION OF PERSON AND ADDING A NEW DEFINITION FOR THROUGH THE FENCE OPERATION LICENSE;- AND AMENDING SUBSECTION (G) OF SECTION 7 OF CHAPTER 16 OF TITLE 8 McCALL CITY CODE DELETING PART (6) BEING THE. PROVISIONS FOR THROUGH THE FENCE; AND AMENDING CHAPTER 16 OF TITLE 8 McCALL CITY CODE BY THE ADDITION THERETO OF A NEW SECTION .10; PROVIDING FOR A MUNICIPAL AIRPORT MANAGEMENT PROCESS, REGULATION AND MINIMUM REQUIREMENTS FOR THE APPROVAL OF THROUGH THE FENCE. OPERATION LICENSES AND PIRMIIN6 AN EFFECTIVE DATES NOW, TH EREFORE, BE IT ORDAINED by the Mayor and City Council of the City of McCall, Valley County, Idaho: Section 1: That Section 1 of Chapter 16 of Title 8 of the McCall City Code be and the same is hereby amended to read as follows: 8.16.1: Definitions: Unless otherwise expressly stated, the following terms shall, for the .purpose of this chapter theme rules and regulations, shall have the meaning-s as herein defined indicated: AIR OPERATIONS AREA (AOA): That portion of the airport designed and used for landing, taking off, or surface maneuvering .of airplanes together with the required clear areas. AIR TRAFFIC . CONTROL (ATC): A . facility operated by the FAA for air/ground communications, which provides air traffic control services to aircraft operations on or in the vicinity of the airport on a temporary basis, usually during fire season. AIRCRAFT: Any and all contrivances now known or hereafter designed, invented, or used for navigation or flight in the air. AIRMAN: A gender neutral term for a civilian or military pilot, aviator, or aviation technician. AIRPORT: The McCall Municipal Airport and all of the property, buildings, facilities and improvements within the exterior boundaries of such airport as it now exists on the Airport Layout Plan or as it may hereafter be extended, enlarged or modified. Ordinance No. Page -1 Upcoming Meetings Schedule May 24, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Public Art Advisory Committee Annual Report to Council (Delta) 0--bvi' 4. HPC Appointments (John P) 5. Triangle Development (Jay) 6. LOT Election Canvass (BessieJo)? 7. CIP Presentation 8. Downtown Core Phase IA Contract Award (Nathan) May 30, 2018—1:15PM — 3:15PM, Legion Hall — 1. High School Speech class to present to Council June 14, 2018 - 5:30 pm, Legion Hall.— Regular Council Meeting, I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. EAC Report on Recycling (Michelle) 4. Downtown core design final workshop Council. would like an abbreviated version(Nathan) 5. LOT Election Canvass (BessieJo)? 6. PUBLIC HEARING Fairways SUB-18-02 Final Plat and Development Agreement (Morgan) 7. Broken Timber SUB-18-03 Final Plat and PUD-18-02 Final Plan (Morgan) June 25, 2018 — 9:00 am - 3:00 pm? Legion Hall — iS;p ce iatil�Wc 1c Sessir I. FY19 Budget Work Session a. TVT b. MCPAWS c. 'LOT 2. Follow up work session with Council to present final Rate Model Information and Determine Council's proposed netiv Rate Structure(Nathan) June 28, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. McCall Improvement Committee Annual Report to Council 4. McCall In Bloom Month Proclamation (Morgan) 5. Resolution to Designate Records..Custodian for Each Department (BessieJo) July 12, 2018.- 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports)/Committee Minutes (Written only) 2. Chamber Report 3. Municipal fiber network investment and public benefit discussion (Dave) 4 2nd Council workshop on Sidewalk maintenance and ownership 1-2 hours (Nathan) 1. Public workshop to present rate model and new water rates to the public, council would likely be in attendance (similar to sewer rate workshop held at Golf Course) July 26, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Planning and Zoning Commission Annual Report to Council (Morgan) July 27, 2018 — 9:00 am —1:00 pm? Legion Hall — rS sdal\Woxkl,...'lo 1. FY19 Budget Work Session — Set Tentative Budget (Linda) 2. August 9, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. Council adopts new rate structure to go into effect on 10/1/18 (Nathan 4. Public Hearing—FY19 Budget 5. Public, Hearing— Water Rates . August 23, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Parks & Recreation Advisory Committee Annual Report (Kurt/Eddie) 4. FY19 Budget Adoption 5. Public hearing: 2018 All Hazard Mitigation Plan Goals and Strategies (Anette/Justin) August 24, 2018 — 9:00 am -? Legion Hall — 6 ecial(Keep at 2 hours?) I. Streetscape Design Follow-up (Nathan) (lhour), 2.. Performance Hall and Conference Center, a presentation by Ponderosa Center Organization (1 hour) September 13, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. TVT Contract 4. MCPAWS Contract September 27, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Tree Advisory Committee Annual Report (Kurt) 4. September 28, 2018 — 9:00 am -? Legion Hall — S, i'a�l`Worlc'{Se's's or I. 3rd Council workshop on ownership and maintenance policy October 11, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. October 25, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Work Session: 2. Treasurers Monthly Report (Linda) Consent eep at 2 hours?) McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 18-122 May 10, 2018 216 East Park Street McCall, Idaho 83638 AGENDA ITEM INFORMATION SUBJECT: McCall Fourth of July 2018 Beachfront Park Alcohol Restrictions Department Approvals Initials Originator or Supporter Mayor / Council City Manager 'At5,5- Clerk Treasurer Community Development Police Department Public Works Communications '{''*:: - Originator Golf Course COST IMPACT: N/A Parks and Recreation FUNDING SOURCE: N/A Airport Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: On April 17, 2018, multiple agencies gathered together to discuss 2018- Fourth of July alcohol restrictions in State and City Parks. The intent of this agenda bill is to recap that meeting with Council and present a staff recommendation regarding restrictions within McCall City Beachfront Parks during July 2018. RECOMMENDED ACTION: Provide direction to staff that includes proposed dates for alcohol restrictions, and direction to have a resolution presented for final approval to Council at a later date. RECORD OF COUNCIL ACTION MEETING DATE ACTION � . y &IL it z 4d,(4 6 I Streets LOT Actual Dollars Earned per Month October • - I-1. L $ ' .108,126 $ 112,469 November - $ 79,803 $ 86,698 December 159 $ .. 123,870 $ 131,421 January $ 99,990 $ 100,678 $ 116,948 February $ 100,883 $ • 103,484 $ 108,399 March $ 85,338 $ 93,631 $ 102,058. April $, 70,264 $ 68,894 May $ 97,418 $ 103,831 June $. 168,831 $.'179,572 July $ 235,029 $ 257,593 August $. ' 208,024 $ : `234,143 ' September $ 169,309 $ 191,252 / �T;�o�,tal Dollars.Received� � TS 35; f245 ,&.,,06 .7418+77 $:657 3 '1,3���' i 25 of 31 STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS Month FY17 percentages October 6.57% November 4.85% December 7.53% January 6.12% February 6.29 March 5.69% April 4.19 May 6.31% June 10.92% July 15.66% August 14.23% September 11.63% Total 100.00 3-May-18 1:KNICO uarterota r� dia COP 5,0 �u;arter FY18 Budget dollars FY18 actual and forecast based on trend Percentage +/- based on budget Actual total Budget total total +/- YTD 98,603 112,469 14.06% 112,469 98,603 14.06% 72,774 86,643 19.06% 199,112 171,377 16.18% 112,959 131,421 16.34% 330,533 284,336 16.25% t� Z$4IP 3'30,,53 E 16 °4 91,811 116,948 27.38% 447,481 376,146 18.96% 94,369 108,399 14.87% . 555;880 470,516 18.14% 85,384 102,058 19.53% 657,938 555,900 18.36% ,,_ 2�7 '",564, 32.,4�052,1 2�s56° 62,826 . 74,361 18.36% 94,686 112,070 18.36% 163,756 193,821 18.36% 321268 3'8;®;�2�5�2E y1 36% 234,905 278,033 18.36% 213,520 252,723 18.36% 174,407 206,428 18.36% F 6+22, II 73�7SA 1€$M% 1,500,000 1,775,375 118.36 1,500,000 26 of 31 Memo To: City Council From: Eric McCormick, Golf Superintendent CC: Anette Spickard, City Manager Date: 5/2/2018 Re: Monthly Department Report — April 2018 City of McCall Ve__ C.ec:v) �L � . .�-�Gv�� � �15�6-i,�� J 6LA 0 vn In/ UA, dya i 1. Weather: April was good snow melting weather. We had a very warm week the last week of April then it snowed the last weekend. . 2. Staff: At the end of April, there were the three regular full time, two full time seasonal employees, and one part time. We also had some of the Pro Shop staff helping out. So far we have had one no show and another get another job so we are operating very short handed. We have some other staff scheduled to come in May, June and July but will see what happens. Our mechanic is planning on retiring the end of May so we will be down another. 3. Greens: We got all the covers removed from the greens with help from 3 of the Pro Shop staff. Greens came out of the winter in great shape and only a few spots of snow mold. We were able to get the greens mowed once before the end of the month. If the weather holds, we plan to aerify the greens the second week of May. 4. Snow Mold Trials: Washington State University (WSU), in conjunction with Syngenta and Bayer, has been doing snow mold trials on our golf course for more than 15 years. They were out the end of the month when the snow melted to check their plots. Turns out that this is the last time that they will be doing this as WSU is doing away with their Turf Program as part of a reorganization of their programs. The trials will be missed as a lot of our planning has come from the research that was done on the course. We even have had some cost saving by changes we made in our program based on the on course research. Monthly Department Report — Golf Course 11 of31 5. Dog Park: Walkers had disposed a total of 1998 pounds of poop in the receptacles by the end of the April. There is still a lot left out there. Either we had more dogs this year or they did a better job of picking up because this amount is way ahead of last year. 6. Equipment Maintenance: We got our John Deere 1545 back which was in for repairs and was able to use it to blow snow from some of the tee boxes and blow into greens to help speed up snow melt. It was nice to have it back. All other equipment is ready to go. We also were able to sell all of our surplus equipment at auction. 7. Restaurant: The fireplace company has installed a new double sided fireplace in the clubhouse where the wood stove had been. They are in the process of doing the stone work. Golf course staff pulled out the wood dance floor and it will be carpeted to match existing carpet. By doing this we have done away with a trip hazard. The restaurant has been getting rave reviews and have been busy. Their days/hours of operation are: Thursdays 4-9, Fridays 11-9, Saturdays 9-9, and Sundays 9- 2 through the winter season. Contact them at 208-630-6575 or visit their website www.banyansonthegreen.com. 8. Irrigation: We fired up the irrigation system the end of the month with only a couple small leaks. It is always stressful to see what is going to happen after it sits all winter. We charge the system early so that we can have water in the recycle wash station, where we wash all of our equipment, and'to be able to open the restrooms out on the golf course. 9. Marketing: We again this year are working with all the motels and hotels and giving golfers a discount if they show their receipt that they stayed. Thisallows us to have a stay and play package and get, advertising through S WITA and Golf in the Northwest. Monthly Department Report — Golf Course 12 of 31 Memo To: City Council From: Jay Scherer, Airport Manager CC: Anette Spickard, City Manager Date: 5/2/18 Re: Monthly Department Report — April 2018 1. Land Acquisition: City of McCall j\li\1; -}-vr uum av-c' Thk Su-vtk City Council approved annexation and rezoning of parcels acquired to relocate the parallel taxiway at April 26 Council meeting. In discussions with Federal Aviation Administration (FAA), grant award is expected no earlier than July but more likely August or September. 2. Through The Fence (TTF) Procedures: Met with Gary Gates, FAA assigned Program Manager for. McCall Airport with City Manager and Airport Engineer. The City Manager has provided a summary of the discussion in her report. This summary will be presented to the Airport Advisory Committee on May 3. City Attorney has provided answer to Council question whether denying a TTF is a taking, and is continuing to research whether having a defined process obligates the City to approve an application. Staff is scheduled to bring the issue back to Council at the May 24 meeting. 3. Triangle Development: Presented plan to Council at March 22 work session. Permission to continue was received with the requirement to bring back additional information on City funding of infrastructure. Have refined the utility infrastructure requirements to have a better feel for cost. The City Treasurer has indicated the Airport Fund has approximately $160,000 available for projects. 4. Summer Preparation: All Airport operating surfaces have been cleared of snow storage and are available for use. Letters have been sent to previous Airport tiedown holders and have received 5 tiedown requests as of this time. Thirty reflective taxiway reflectors were ordered and installed replacing worn/damaged/missing markers. Monthly Department Report — Airport 4of31 4. Chamber of Commerce April Board meeting: In addition to routine business items the board discussed and adopted the proposal from the Strategic Initiatives Committee (formerly known as Community Development) for the following priorities: Formation of a Recreation District; Housing initiative; Sidewalks & Pathways; Work Force; Recycling; and Business Retention. I anticipate that Chamber members/staff will reach out to corresponding city staff and other community partners to collaborate on the initiatives. For example, Kurt Wolf is attending the Recreation District meetings. A survey regarding the desire for such a district and the ability to pay for a district through new property taxes has been sent out to a wide range of community members. 5. Other community outreach activities: • Street system tour with Streets Superintendent Cris Malvich • Water Treatment Plant tour with Matthew Dellwo, Treatment Plant Operations Manager • Payette Lakes Recreational Water & Sewer District Board meeting • Airport Advisory Committee Meeting LOT ballot measure educational outreach —Rotary meeting, Star News candidate forum, Chamber Business After Hours • Arbor Day/Earth Day celebration at Franz Witte 6. Communications staff update: Staff is hard at work putting the finishing touches on the City's new website for a go -live date by the end of May. Monthly Department Report— City Manager 3 of 31 5. Events: a. ACE Academy — McCall volunteered as a satellite location for the Aviation Career Exploration (ACE) Academy organized by the Idaho Transportation Department — Division of Aeronautics on June 13 & 14. b. Open House Date set for July 14. 61- 2 viA- c. Drone Camp —Aug 20-24 Classroom at the Airport. Flying likely at U of I Extension and Kelly Whitewater Park Draft press release below: Drone Camp Coming to Valley County on August 20-24, 2018 Ten Teens to be Chosen for an Intense Learning Experience McCall, ID —The Valley County4-H UI Extension recently announced that it will host a summer drone camp on August 20-24, 2018 at locations) . a a. Funded by a grant from the Idaho STEM Action Center, the five-day camp will be delivered to ten area teenagers at no cost to them. Curriculum and equipment will be provided by PCS Edventures of Boise, including two programmable RubiQ drones capable of speeds in excess of 75 MPH. Activities will include instruction on unmanned aerial vehicle safety and regulations; computer learning with the Droneology Education App, INAV Flight Configurator, and FPV Freerider flight simulation software; and flight training from tethered flight, to line -of -sight piloting, to First -Person View goggles. Lunch will be provided each day as well. Interested teens must submit an application form and one -page essay. Among other eligibility requirements, applicants must be 13 to_17 years old by Drone Camp, must reside i Valley County or New Meadows, and must commit their best effort to embracing every day of this unique learning opportunity. Only ten participants will be chosen from the pool of applicants. According to camp facilitator Rich Stowell, "Drone Camp is another in a string of aviation- themed STEM programs we've been bringing to area youths this year. We hope to populate the camp with representative students from around the county, including New Meadows." A 20-year Master Flight .Instructor, Stowell was recently appointed a Valley County 4-H Organizational and Project Leader for STEAM Programs. Application forms are available by emailing him at Rich@RichStowell.com. Additional local supportfor Valley County Drone Camp is being provided by the Idaho Aviation Association McCall Chapter, City of McCall —McCall Municipal Airport, and others." Monthly Department Report — Airport 5 of 31 Memo City of McCall To: City Council From: Michelle Groenevelt, Community & Economic Development Director, AICP CC: Anette Spickard, City Manager Date: 5/10/18 Re: Monthly Department Report — April 2018 1. Housing: Staff attended several presentations at the National APA Conference on housing. Staff also attended the `Strategic Initiative Committee' at the Chamber where the discussion focused on housing. Encouraged the Chamber to poll the business owners about the housing issue at their . annual membership breakfast. 2. Code Update: A code workshop was held on May 1 with the P&Z Commission on the overall Code Update process and started with code sections related to the Nonconforming Chapter. 3. Recycling: Staff meet with the EAC again about recycling and providing a recommendation to the City Council. They are developing a report to present to the Council in June 14. 4. Urban Renewal: Staff is working with a consultant on eligibility report for the development of a new district. 5. GIS: Finalizing Slum & Blight inventory data and compiling for a report to the Department of Commerce. Compiling and correcting Census data for the LUCA program. Summer data collection season is picking up and John Driessen, GIS Technician, is in the field working with the Water, Parks, and the Airport. 6. Building: See Building Permit Report. Have been developing design/bid documents for Police Department move. Also coordinating and planning for the staff move into City Hall after the Police Department moves out. Both continue. Monthly Department Report — Community & Economic Development 6of31 " AAC assisted with an AIP project to acquire a new snowplow from MB Industries which was delivered in April of 2017. The truck is a 6 wheel dump truck with 6 wheel drive, all wheel steer, and 20' poly plow blade. Cost of the truck was $408K. " Ramp Repair Project  The AAC reviewed plans for airport ramp reconstruction t��,��" rove failing pavement and fix water drainage issues with a failed storm drain. This awarded to a Valley County business and work is scheduled to begin in Spring o 018. as " Comprehensive Plan - AAC members attended and provided input at scheduled planning events and during AAC meetings. The Comprehensive Plan will provide a way forward for airport planning and act as a base for future Airport Master Planning efforts. " Snow and Ice Control Plan  The AAC is in the process of revising the Airport Snow and Ice Control Plan. This document sets priorities for snow removal, outlines triggers to initiate snow removal and provides guidance to snow removal personnel. This document is being formatted to comply with FAA requirements for a commercial service airport allowing for easy FAA adoption should that be desired in the future. 2018 Planning (And Beyond) " Airport Capital Improvement Plan 2018  2020 o Execute a program to rehabilitate apron surfaces, and provide strengthened taxiway pavement to the transient parking area (2018) o Update the airport's Master Plan/Airport Layout Plan (2020) o Relocate Taxiway/Apron Replacement. This project will fund construction of the relocated parallel taxiway and reconstruction/expansion of general aviation apron lost to taxiway relocation. We will also need to update the environmental assessment and begin planning phase. (2019-2020) o We will need to update the Airport Master Plan. Current version was adopted in 2008. " Airport Triangle Development: Construction of hangars in the infield of the airport is expected to provide additional revenue to the airport. ' " Airport needs pavement and markings maintenance. " Grant Match Requirements: Future grant matches for FAA Airport Improvement Program (AIP) grants will be a challenge for the City. Current A1P authorization legislation requires a local grant match of 10%. It is anticipated that the State of Idaho Airport Aid Program (IAAP) will continue to contribute 2.5% to the local grant match requirement leaving a 7.5% match for the City of McCall. The table at Exhibit 1 provides an overview of potential grant match requirements for planned 2017  2020 capital improvement projects. 40w Airport AIP Projects (2018 — 2020) Land Acquisition (2018) Exhibit 1 ' • 10% 7.5% 2.5% Required City State Match Match Match $1,900,000 $190,000 $142,500 Rehabilitate Apron (2018) $1,386,000 $138600 $103,950 Relocate Taxiway/Apron Replacement: (2019-2020) $4,000,00 $400,000 $300, 000 $47, 500 $34,650 $100,000 $6,250 Update Airport Master Plan (2020) $250,000 $25, 000 $18,750 I\ AGENDA McCall City Council Regular Meeting January 25, 2018 at 5:30 pan. McCall City Hall (Lower Level) Legion Hall 216 East Park Street 5:30 p.m. OPEN SESSION ROLL CALL PLEDGE OF ALLEGIANCE APPROVE THE AGENDA 5:35 p.m. 6:35 p.m. MCCALL CITY COUNCIL AGENDA January 25, 2018 Regular CONSENT AGENDA All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately. Staff recommends approval of the following items: 1. City Council Special Minutes — December 1, 2017 2. City Council Special Minutes — December 8, 2017 3. Clerk Licenses Activity Report 4. Payroll Report for Period ending January 12, 2017 5. Warrant Register — GL 6. Warrant Register — Vendor 7. AB 18-19 Request to Approve the Termination and Establishment of a New Lease for Hangar 540 8. AB 18-20 Request to Approve the Termination and Establishment of a New Lease for Hangar 213 9. AB 18-21 Request to Approve the Termination and Establishment of a New Lease for Hangar 704 10. AB 18-25 Treasurer's Report as required by IC 50-208 11. AB 18-26 Treasurer's Quarterly Report as Required by IC 50-208 12. AB 18-27 Request for Authorization for the Destruction of Records — Resolution 18-05 WORK SESSION AB 18-22 Downtown Core Reconstruction Work Session — Phase 1 Preliminary Design Update PUBLIC COMMENT At this time, the Mayor will call for any comments from the public on any subject whether or not it is on the agenda for any item(s) the public may wish to bring (.9t T►)\-AP s Iki(c4t-e Cove Vi ��� r S Page 1 0�'2 a; 1 �`��c.i tie 14- (u),, 7 / forward and discuss. Please limit comments to three (3) minutes. The. City Council does not take any action or make any decisions during public comment. To request Council action- during the Business portion of a Council meeting, contact the City Manager at.least one week in advance of a meeting. BUSINESS AGENDA A:40 p.m. AB 18-18 Airport Advisory Committee (AAC) Annual Report to City Council (. 6:55p.m. AB 18-24 Environmental Advisory Committee (EAC) Annual Report to Council v7:10 p.m. AB 18-16 Request for Approval .to submit a McCall Rotary Club Grant Application for tree planting at Riverfront Park :15 p.m. AB 18-15 Request to approval Artwork Commission Agreement with Susan Madacsi for public art on Lardo Bridge p.m. AB 18-17 Transportation Master Plan Public Website - Staff Presentation 7:45 p.m. AB 18-23 2017 Annual Department Reports to Council ,• - Parks and Recreation Golf • Public Library 8:15 p.m. Upcoming Meetings Schedule Discussion 8:20 p.m. ADJOURNMENT 'Pu,}1A(`c- Ce-Note c J -- )J/ 1/4- -et--,`D-1A- 7 Americans with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance, contact City Hall at least 48 hours prior to the meeting at 634-7142. MCCALL CITY COUNCIL AGENDA Page 2 of 2 January 25, 2018 Regular 1 �' During Council Meetings, the Mayor should rely on the City Manager to introduce the administrative participation on agenda items and should offer opportunity for comment or recommendation of the City Manager before final vote on important matters. �' Administrative policy and complaints are handled by the City Manager and Department Heads �' Schedule adequate administrative support for the business at hand Role of Staff �' Provides information to Council o Existing State Codes or applicable code sections o City Codes or applicable code sections o County property data o Any applicable history concerning the matter at hand �' Interacts informally with Council to provide progress reports on policies and programs or providing information relevant to their Council office Respect and Decorum It is the duty of the Mayor and Council Members,to maintain dignity and respect for their offices, City staff, and the public. While the Council is in'session, the Council Members shall preserve civility, order, and decorum. No member of the public shall, by conversation or otherwise, delay, disrupt or interrupt the proceedings of the Council, nor disparage any person while speaking. Council Members and the public shall obey the proper orders of the Mayor and as stated in the Rules of Order adopted by the Council. COUNCIL MEETING AGENDAS AND PACKETS (pa 18) ' l �� e)A Governance Manual in Review Values (Page 1) City leaders, including members of the Council, the City Manager, and Officers, listen to the community in a way that fully represents the community's interests and goals. Council and staff should make the maximum effort to collaborate in every endeavor, seeking consensus as often as possible. Council Members should individually, and collectively, demonstrate the ability to lead and reason together. City leaders exhibit respect for the professionalism and ethical conduct of the City Manager and staff. Leaders strive to achieve sustainable outcomes in City policies and administration, with sustainable results for the community, environment, and for City finances and the local economy. Role of the Mayor (Page 2) ➢ Mayor presides at Meetings of the Council ➢ The Mayor may also request the advice or opinion of each Council Member in turn to speak on an agenda item.(pg6) ➢ When the Mayor determines that sufficient preliminary discussion has occurred on the matter, it will then be appropriate to call for a Motion for action ➢ The Mayor is encouraged to facilitate sufficient discussion and deliberation prior to the introduction of a motion ➢ The question is moved to cease debate and either adopted or defeated, wherein further debate may occur ➢ Recognized as The Official Head of the City for all ceremonial purposes Role of Council ➢ Adopts Legislative policy (pg4) ➢ Represents the voice of their constituency ➢ Reviews the City Manager's performance annually Role of the City Manager (Page 2 & 3) ➢ Chief Administrative Officer of the City ➢ Contract negotiator . ➢ Prepares the proposed budget ➢ Administers code and policy, and ➢ Carries out policies and procedures adopted by the Council ➢ May recommend for adoption by the Council such measures as he/she may deem necessary or expedient ➢ Prepare and submit to the Councilsuch reports or proposals as may be required by the body or as the City Manager deems,advisable to submit ➢ Keep the Council fully advised as to the business and finances of the City ➢ Shall take part in the Council's discussion on all matters concerning the welfare of the City Upcoming Meetings Schedule May 10, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. July 4th Resolution for Alcohol Restriction? (Erin) 4. Idaho Street Contract Award? (Nathan & Phillip) 5. CIP Presentation 6. Triangle Development (Jay) 7. Hangar Lease Gem Air(Jay) 8. July 4th Resolution for Alcohol Restriction? Or May 10? (Erin/Justin) 9. MOU with IDPR regarding Alcohol Restriction in Parks over 4th of July ?(Erin/Justin) 10. May 24; 2018.- 5:30 pm, Legion Hall — Regular Council Meeting 1. Work Session: 2. Treasurers Monthly Report (Linda) Consent • 3. Public Art Advisory Committee Annual Report to Council (Delta) 4. HPC Appointments (John P) 5. LOT Election Canvass (BessieJo) May 30, 2018—1:15PM — 3:15PM, Legion Hall — 1Sapecial 11%Ieetin 1. High School Speech class to present to Council June 14, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. EAC Report on Recycling (Michelle) 4. Downtown Core Phase IA Contract Award (Nathan) 5. Downtown core design final workshop Council would like an abbreviated version(Nathan) June 25, 2018 — 9:00 am - 3:00 pm? Legion Hall — r$pecial llorrSessio ‘4.23 I. FY19 Budget Work Session a. TVT b. MCPAWS c. LOT 2. Follow up work session with Council to present final Rate Model Information and Determine Council's proposed new Rate Structure(Nathan) €Re ch' eduled from JunV11'j June 28, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent • 3. McCall Improvement Committee Annual Report to Council 4. McCall In Bloom Month Proclamation (Morgan) July 12,.2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports)/Committee Minutes (Written only) 2. Chamber Report 3. Municipal fiber network investment and public benefit discussion (Dave) 4. 2nd Council workshop on maintenance and ownership 1-2 hours (Nathan) ,msy xIl o600 0 fflp og TBD M W9c�4 esS. I. Public workshop to present rate model and new water rates to the public, council would likely be in attendance (similar to sewer rate workshop held at Golf Course) July 26, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Planning and Zoning Commission Annual Report to Council (Morgan) July 27, 2018 — 9:00 am — 1:00 pm? Legion Hall —;Special Woxk,'S'essioz I. FY19 Budget Work Session — Set Tentative Budget (Linda) 2. August 9, 2018 - 5:30 pm, Legion Hall Regular Council Meeting I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. Council adopts new rate structure to go into effect on 10/1/I8 (Nathan 4. Public Hearing — FY19 Budget S. Public Hearing— Water Rates August 23, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Parks & Recreation Advisory Committee Annual Report (Kurt/Eddie) 4. FY19 Budget Adoption August 24, 2018 — 9:00 am -? Legion Hall — 1S;pecia.l'tiVork S_ ession; (Keep at 2 hours?) I. Streetscape Design Follow-up (Nathan) September 13, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. TVT Contract 4. MCPAWS Contract September 27, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Work Session: 2. Treasurers Monthly Report (Linda) Consent 3. Tree Advisory Committee Annual Report (Kurt) 4. September 28, 2018 — 9:00 am -? Legion Hall — N,peciaalWorkx S,ess41 (Keep at 2 hours?) I. 3rd Council workshop on ownership and maintenance policy October 11, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports)/Committee Minutes 2. Chamber Report 3. $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 ton. 4 -Gradual, With -Bon 10-Year Revenue and Expenditures - Water 111110 Expenditures from Bond Proceeds Net of Bonds . of Sewer Revenue of Funding at 1.5% Rates MIMI Scheduled Capital Improvements Hydrant Replacement Waterline Replacement Debt Service . //////., 0&M - Additional Costs with Loss 0&M - Original Water Costs Recommended Long-term Level — — Projected Income - Recommended Projected Income Existing Rates _ - i_ �. i i ' _ _ =- = - • — /cs- -- ..� f / / / , 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 13.7°/0 increase per year through 2022, 2.5%/year thereafter �jto���`�� atf^ Impact to Average Monthly Bill Year 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 • Average Monthly Residential. Water Bill Option 1 ' Option 2 '; Option 3 Option 4 $40.45 I- L- $54.20 $44.90 $55.60 $49.85 $56.95 $55.35 $58.40 $61.40 $59.85 $62.95 $61.35 $64.55 L $62.90 ;, $66.15 $64.45 $67.80 $61.55 $66.05 L- - $67.70 $60.05 $40.45 $40.45 $40.45 $44.00 $47.80 $51.80 $53.10 $54.40 $55.80 $56.50 - $57.15 i $57.90 - -- $58.60 $59.35 $60.85 $62.35 $69.50 I; $63.10 j $63.90 $71.25 $64.70 $65.50 Year 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Increase to Average Water Monthly Residential Bill Option 1 ' Option 2 $0.00 $13.80 $0.00 $15.15 $9.40 $16.50 i; $14.90 $17.95 $21.00 $19.40 $22.50 $20.90 $24.10 $22.45 $25.70 $24.00 $27.35 $27.25 $30.80 i Option 3 ; Option 4 ' $0.00 $0.00 $11.35 $3.55 $12.65 $7.35 $13.95 $11.55 $15.35 $16.05 $16.70 !! $17.45 $18.15 $18.90 $19.60 !; $20.40 $21.10 $21.90 $22.65 i! $23.45 $24.25 $25.05 Comparison to Other Water Provider Average Monthly Bill $120 $100 $80 $60 $40 $20 Comparison of Average Monthly Water Rates, Average Residential $0 ,.‘ ,- ,z-, ', 'N. -.'' • . s - , ,,?,,.fi. g ' 67> • '`\ :7> - ,2,- o''' Z)S ,4N-c' C-.> • o''' b,`. ••_‘\" c•s" '.- cffs,?,. oo 'fi ' s'-e'.fic2 't • s ,d.h ski Customer (642' o"P 5> '%frCO 'c- •• efie'' .s•o- fi/.so o- fil,0•9fi s•o o, fi el(befi ese bOS OSS OS )\. Ct oe0 C2i69N &÷c'4c4c%( Qt-t 19 7N.Cl<2? • Rate Structure Options ••• Monthly. Service Fee • Service fee to recover fixed costs - Costs independent of the amount of water used • Service charge generally based on meter size • May include monthly water allowance Le-wvu-Ki- -9)7-1o> note- , -(, ; VE)oo oe.ov,s • Usage Charges • Usage Charge to recover variable costs - Costs dependent on the amount of water used • Charge determined using one of several rate structures " Current Rate Structure 0 "ig 9,000 - c 6,000 - y O 3,000 - Base Rate = $33.70 (3/4 inch) Class Private Residences Class B Commercial /Industrial $0.00 $68.32 Class C Unmetered Accounts O. Observations Regarding Current Structure • Base Rates o Current base rate ratios not consistent with AWWA meter ratios • Overall Cost of Service o Volume charges for water are lower than expected o Typical cost of water - $1.50 - $2.50/thousand gallons • Structure o Depending on City goals, might consider structure other than current uniform structure r-- I 11% increase per year through 2022, 2.5%/year thereafter $7,000,000 $6,000,000 . $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 tion 2 -Gradual, No Bond 10-Year Revenue and Expenditures - Water Expenditures from Bond Proceeds Bonds Revenue at 1.5% Scheduled Capital Improvements Net 1•11111 of Hydrant Replacement Waterline Replacement / Debt Service ////l/i 0&M - Additional Costs with Loss of Sewer 0&M Original Water Costs 11- Recommended Long-term Level of Funding — — Projected Income - Recommended Rates Projected Income Existing Rates ---J-� ' - p/�t -, 4�n AAA .111'1, ___ _ Ill..'-,---r ____ / / / / . . . 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Option 3 -Large Initial, With Bon $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000.. $1,000,000 . 2015 10-Year Revenue and Expenditures - Water Expenditures from Bond Proceeds Scheduled Capital Improvements Net of Bonds Hydrant Replacement Waterline Replacement Debt Service ' //// A O&M - Additional Costs with Loss of Sewer Revenue 0&M - Original Water Costs Recommended Long-term Level of Funding at 1.5% — Projected Income - Recommended Rates Projected Income - Existing Rates 2016 2017. 2018 2019 2020 • 2021 2022 2023 2024 2025. 2026 2027 2028 28% increase 2019, 2.5%/year thereafter a r $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 tion'...1.-Large Initial, No Bond 10-Year Revenue and Expenditures - Water Expenditures from Bond Proceeds Capital Improvements Net of Bonds Replacement Costs with Loss of Sewer Revenue Water Costs Long-term Level of Funding at 1.5% Income - Recommended Rates Income - Existing Rates Scheduled Hydrant Replacement Waterline Debt Service l/l/I// 0&M - Additional O&M Original - Recommended — — Projected Projected . . am Adige Y, lii / ; '" ' /. 1 I I ii• li 1 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 34% .increase 2019, 2.5%/year thereafter 2027 :-to 2028 r nti Rate Incr Approaches ,One fime large increase vs. smaller gradual increases Bonding for Tank Replacement vs. Pay as You Go Four options for discussion - o Option 1 -Large initial increase, no bonding o Option 2 -Gradual increase, no bonding o Option 3 -Large initial increase, bond as necessary to minimize rate increase Option 4 -Gradual increase, bond as necessary to minimize rate increase L. _ 1 Capitalization Charge • Buy -in o What should you charge for each new equivalent connection to the water system? • Current charge: $3,750 • Maximum Future Charge per State of Idaho Required methodology (Loomis Formula) Capitalization Charge Components per ERU Distribution System Water Treatment Plant. Storage Tanks Booster Pump Stations Total Capitalization Charge • f $7,324 $1,203 $553 $164 L$9,244 • apitalization Char; Comparison chart $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 . $0 Park City, UT Mtn Regional, McCall Springdale, Hailey, ID McCall, ID Sandpoint, Ketchum, ID Donnely, ID UT Maximum UT Allowable Existing Idaho . K-eh 14 irS . • o 6-vl OcA 5'E-i t1 v� Ci Xo 1't tt-(1,-u s History of McCall's Water Rates • Base Rate history Date Base Rate Cost per 1,000 Capitalization gallons Charge 1/23/1997 $20.00 6/1/1997 $42.70 11/29/2001 $38.70 9/11/2003 $38.70 8/24/2006 $33.70 b 31 •�o 3/25/2010 $33.70 • $0.00 $1.04 $1.04 $0.71 $0.71 $0.71 $3,750 • $3,750 $3,750 $3,750 $3,750 $3,750 WI-O tt- Lur Comments Establish rates to cover 1993 voter approved bond issuance - $9.9M Rate Study - RH2 Engineers - Rates increased to cover earlier bond issues Rate Study - Holladay Engineers - Recommended reduction of rates Council chose to reduce water rates $5 to mitigate impact of increasing sewer rates Continuous Billing g000 acc a-&kAA-S Kz-S �5) oi 16o✓ 01-06vt-9 Water Master Plan • McCall Water Master Plan o Approved by City Council 12/29/17 o Approved by Idaho DEQ 3/19/18 • Adopted Capital Improvements Plan (Chapter 8) McCALL Water System Master Plan —, Final March 3018 FiepPo by SPF N/ater Eig�n�e�ing_ 300 E, Mallard Dove Sulle'35940oj#o-r IP 831°6 Average Monthly Residential Bill • Inflation - Average of 3.0% annual increase in operation and capital costs $60.00 „ $55.00 /01 as $50.00 $45.00 O $40.00 $35.00 x g $30.00 a� $25.00 $57767 Inflation -adjusted -average —bill -from 2006 Historical average bill r- r 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 SSG\ b'Y: tv,DUckv-tk 5A-(,he,a,v 3 `lc, • • j - -t $55.00 $50:00 I -I. $45.00. p $40.00 ; v $35;00 • .r., g • c $30.00 . v . D - $25.00 McCal 's .Water Rates $40.45 21 Years of McCall Residential Rate History $20.00 - 1997'1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009-2010 2011 2012 2013 2014 2015 2016 2017 2018 i Projected Revenue and Expenditures $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 • -- 1- Expenditures from Bond Proceeds Net of Bonds ltilst"�� IM . IVY of Sewer Revenue NM Improvements I•Scheduled Capital MN Hydrant Replacement Waterline Replacement MI Debt Service �1 (///f/ O&M dditional Costs with Loss \� O&M Water - Original Costs Projected Income Existing Rates - � . _.7 = �^ MOM— -__ ■ — __ _ ■ LI- NC�Y� )�.. Oa a�ei 2015 2016 V�19GLw- ui�� Yve-w-CJr gulc. '2_90 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 i �_. ll� 1_06aL hka 1r� btrs�-- Imo, 000 irli. n.Piap % f.q..wA 1Lei r, C'i.!ann.Inz • Total Total Net Increase in Annual Budget Source of Difference Inflation (3.0% per year) Impact of Sewer Annexation Net Annual Change in Revenue Needs +$94,000 +$406,000 -1- Net System Capital Investment J'L + 538,000 ' +$1,038,000 Options for Increased Revenues • Capitalization Charges o About 7% of total revenue o Highly variable, directly dependent on system growth rate • Rates o About 91 % of total revenue o Increases unpopular with residents, but best stable source of revenue that can be quickly implemented • Misc. Non -Rate Revenues o About 2% of total revenue ��� ��, �a-�S 01\-0-v, o Changes have nominal impact on total revenue i 9 Projected Revenue- and Expenditures $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 • NM Expenditures from Bond Proceeds IIIMIScheduled Capital Improvements Net of Bonds ® Hydrant Replacement Waterline Replacement Debt Service //A 0&M - Additional Costs with Loss of Sewer Revenue MN O&M - Original Water Costs Recommended Long-term Level of Funding at 1.5% Projected Income - Existing Rates 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Conclusion:. Decreased spending not recommended 2028 • Increased Costs , , , • Additional Costs Associated with Loss ' , , , , of Sewer Revenue , 0 Expected increase of $406,000 additional costs (2018) • $269,769 in increased O&M • $136,383 in increased interfund transfer 0 10 FTE water and sewer staff in 2017 0-tA(t-e- 3 reduced to TE water staff in 2018 3 (r'`c—cL— t,5 .4evAksx-• Stukx.Ar_ Increased Costs Need for System Investment -Water Master Plan CIP o Average CIP Budget for last 3 years = $420,000/year o System Investment Needs Per MasterPlan(Average Annua • Scheduled System Improvements = $483,000 • Water Meter Replacement = $40,000 • Hydrant Replacement = $69,000 • Waterline Replacement = $847,000 • Total CIP = $1,440,000/year ��,VIw:rs h��s o The good news -Retirement of Series 03 Bond in FYE 2018 et Increase in capital related expenditures = $538;000/year .e. 5{.oY e� ay., Zoy�1 Memo City of McCall, Idaho Public Works Department To: Mayor and City Council From: Phillip Bowman, City Engineer - Nathan Stewart, Public Works Director Aff3 Date: May 10, 2018 Re: Agenda Bill 18-124 — Updates for City Council consideration a Since the preparation of Agenda Bill 18-124 for distribution with the City Council Agenda Packet, City Staff have met multiple times with Granite Excavation and PLRWSD staff members. The following additional information from these meetings and discussions is presented. A. The PLRWSD Board of Directors met on Monday, May 7, 2018, and approved the expense of District funds for the full bid amount of the sanitary sewer work items on this project. Per the bid received, the sanitary sewer work on this project totals approximately $147,033. That amount will be repaid to the City of McCall by PLRWSD. The City Attorney and PLRWSD Attorney are working on a Memorandum of Understanding (MOU) to formalize the repayment process, construction coordination, document approvals, and final acceptance protocols. It is anticipated that the MOU will be presented to City Council for approval at the May 24, 2018 Regular Meeting. B. City Staff and PLRWSD Staff have met with Granite Excavation to discuss potential modifications to the original project design that could reduce overall costs for the project. Granite Excavation is currently analyzing these design modifications, and is open to the resultant cost savings. Once these design modifications and cost savings are finalized, it is anticipated that a change order can be processed to reduce the project cost. C. City Staff have also met with Granite Excavation to discuss the bids received for Bid Alternate #1 (Railroad Pathway Connection) and Bid Alternate #2 (Pathway Benches). Granite Excavation is currently reviewing the design detail of these work components, and working with City Staff to identify potential costs savings on these items. City Staffbelieves that working collaboratively with Granite Excavation will allow these costs to be reduced below the bids received ($35,910 and $9,660 respectively), but the amount of that reduction is not yet known. D. City Staff believes that the work associated with the Bid Alternates can be accomplished with this project. City Staff is requesting authorization for additional project expenditures of approximately $34,000 above the Base Bid amount to allow staff to negotiate with the Contractor to accomplish this work and provide contingency for the overall project. May 10, 2018 In summary, City Staff recommends that construction expenditures in the amount of $1,270,000 be authorized to allow staff to work with Granite Excavation to complete all work in the project. Furthermore, staff recommends award of the Base Bid in the amount of $1,236,410.10 to Granite Excavation, Inc., as the responsive low bidder. The project agreement has been completed with all appropriate names and amounts, and the Draft Notice of Award to Granite Excavation has been prepared. Both documents are attached for City Council review. RECOMMENDED ACTION Authorize construction expenditures up to $1,270,000.00 for the Idaho Street and Brown Drive Reconstruction project, and approve the project agreement with Granite Excavation, Inc., in the amount of $1,236,410.10, authorizing the Mayor to sign all necessary documents. • Page 2 McCALL CITY COUNCIL AGENDA BILL Number. Meeting Date AB 18-07 January 11, 2018 216 East Park Street McCall, Idaho 83638 AGENDA ITEM INFORMATION SUBJECT: • Request to Approve Resolution 18-03 to Adopt the McCall Area Comprehensive Plan Update A Public Hearing • Department Approvals_ Initials Originator or Supporter Mayor / Council City Manager aid Clerk Treasurer Community Development i;rl[:( ' Originator Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING SOURCE: N/A Airport Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: McCall In Motion (MnM), the name and process for the McCall. Transportation Master Plan, has had an extensive public involvement McCall Area Planning and Zoning held a public hearing recommended the McCall Area Comprehensive Plan for adoption. hearing on November 30, 2017 and there were no public comments was held on December 28, 2017 and one written comment was The City Council directed Staff to make final edits to the completed. Due to the extensive size of the document, the Comprehensive review at the following website: https://www.mccallcompplan2016.com/ Area Comprehensive Plan Update and process over the last 20 months. The on November 7, 2017 and unanimously The McCall City Council held a public at the meeting. Another public hearing submitted. text and graphics and that work has been Plan Update is available for professional format, of the Plan once it is The City Council will receive a final hardcopy, printed in a adopted. Resolution 18-03 is attached. RECOMMENDED ACTION: 1. Close the Public Hearing. 2. Approve Resolution 18-03 to adopt the McCall Area Comprehensive Plan Update and authorize the Mayor to sign all necessary agreements. RECORD OF COUNCIL ACTION MEETING DATE ACTION 3/3/17 Project team work session presentation —No Action 10/4/17 Project team work session presentation —No Action 11/30/17 Presentation of Plan, public hearing and continuation 12/28/17 Public hearing and continuation �f�c�lWleh — 6.,444446044 #4-r t a-,� 1 �. � , n 1 .o Ln ace C,ecis.c o-Its tua b, UKY _ _ `VV . .L1f11L�n V V v City of McCall RESOLUTION 18-03 A RESOLUTION OF THE CITY OF MCCALL, IDAHO, ADOPTING THE 2018 MCCALL AREA COMPREHENSIVE PLAN UPDA1E, PROVIDING FOR RELATED MATTERS, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the McCall Area Comprehensive Plan was prepared in accordance with the Idaho Local Planning Act, Section .67-6508 and 67-6509, and was adopted by the McCall City Council on December 2007; and WHEREAS, the City of McCall conducted an extensive planning process involving members of the McCall community which examined the vision, goals and objectives, the text of the chapters, and future land use plan map; and WHEREAS, the results of the planning process suggested revisions to the Plan; and WHEREAS, such suggestions are appropriate as a 2018 McCall Area Comprehensive Plan Update; and WHEREAS, a duly noticed public hearing regarding adoption of the McCall Area Comprehensive Plan Update was held by the McCall Planning and Zoning Commission on November 7, 2017; and WHEREAS, the McCall Planning and Zoning Commission unanimously recommended approval of the proposed McCall Area Comprehensive Plan Update; and WHEREAS, a duly noticed public hearing regarding adopting the McCall Area Comprehensive Plan to incorporate the recommendation from the McCall Planning and Zoning Commission was held by the McCall City Council November 30 and December 28, 2017. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City of McCall, Valley County, Idaho that: The McCall Area Comprehensive Plan Update is adopted and a copy of the Plan is attached hereto as Exhibit 1, and by this reference incorporated herein. This resolution shall be in full force and effect upon its passage and approval. Adopted this l lth day of January, 2018. , Mayor ATTEST: BessieJo Wagner, City Clerk Eagle Lake PUD Final Plan — Findings of Fact McCall City Council —January 11, 2018 Page 8 of 10 means of protecting the wetland area from disturbance through larger setbacks or . definition of an allowed building envelope on Lot 5. Please revise and/or clarify. 4. The proposed turn around area extending into Phase 2 is required to be improved to "... an all-weather and all -season surface ..." per MMC Section 9.6.05(D).1. This turn around should be provided for emergency services, the residents in the subdivision, and the general public (in case entering the street in error and needing to exit). It would appear appropriate to extend the asphalt surface along Eagle Bay Court into the Phase 2 area, and provide the turn -around tee (to the south) as a gravel surface that is plowed and maintained during the winter months. 5. Please provide a note or other indication on the plat document of how the distances shown are measured (typically measured at ground, at grid, or other as indicated). Please clarify and/or revise the vacation of multiple easements that are shown in Note 1. It 00,9 is believed that several of these easements cannot be vacated through a plat, as the \\ recording of these easements (such as utility easements) has given rights to the third -party ."•9� utility companies.. In addition, it does not seem that a plat document is the appropriate means to vacate an easement. Please clarify and/or revise. 7. A review of the digital files submitted found these to be in general conformance with the City's submission standards. If any revisions to the plat document are made to address comments 5 and 6 above, new digital files will need to be submitted for review and approval prior to recording the plat. 8. There is no Opinion of Probable Construction Cost (i.e. cost estimate) included with the Development Agreement. The cost estimate should be prepared to reflect the final "engineering design of the site addressing the comments above, and must be submitted and approved prior to execution of the Development Agreement. Eagle Lake PUD Final Plan — Findings of Fact McCall City Council —January 11, 2018 Page 7 of 10 development on septic as proposed. In a follow up letter on November 1, 2017, P LRWSD stated they had been communicating with the applicant regarding the application and they are confident that any outstanding issues can be resolved. McCall Fire and EMS In an email dated June 14, 2017, McCall Fire stated that the proposed turnaround and driveway width meets the fire district requirements. In a second email dated October 30, 2017, the McCall Fire stated that they did not have any comments regarding the application. County Surveyor In a letter dated November 13, 2017, the County Surveyor provided only minor changes pertaining to spelling errors and recommended approval. McCall City Engineer In an email dated November 28, 2017, the City Engineer stated the following: 1. Engineering Review #1 comment 1 has not been addressed, as a final stormwater report for the project has not been submitted. The approved Civil Construction Plans by Crestline Engineering (dated 11/3/2017) indicates the use of a "low lying detention area" in Open Space A, but there was no stormwater report submitted with the construction plans or this application package to provide the basis of this design. In addition, the detention area limits fall exactly on the line of the open space area which does not follow the existing contours in the area, so it appears standing water will protrude into proposed Lot 5. 2. Engineering Review #1 comment 5 has not been addressed. There have been discussions with the applicant about the private road maintenance reserve funding plan, but said plan has not been submitted for review yet. 3. A wetland area is included in Lot 5 and the proposed detention area. It would seem appropriate to include all of the wetland area within Open Space A, or to provide some City of McCall. City Council 5:00 p.m. OPEN SESSION ROLL CALL AGENDA Regular Meeting January 11, 2018 at 5:00 p.m. Legion Hall - McCall City Hall (Lower Level) 216 East Park Street EXECUTIVE SESSION . • Personnel -. 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student • Records - Pursuant to Idaho Code §74-206 (1) (d) To consider. records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code; 5:30 p.m. OPEN SESSION PLEDGE OF ALLEGIANCE APPROVE THE AGENDA OATHS OF OFFICE AB 18-01 Installation of newly elected City Council Members: Bob Giles, Melanie Holmes, Colby Nielsen, and Thom Sowers; and the Election of Mayor and Council President CONSENT AGENDA All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered. routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately. Staff recommends approval of the following items: 1. Payroll Report for period ending- 12/29/17 2. Clerk Report 3. Warrant Register — GL 4. Warrant Register — Vendor 5. AB 18-02 Winter Carnival 2018 Event Summary and Request for Approval of the Fireworks Display 6. AB 18-11 Request to Approve the Novotx LLC Software License Agreement Page I of 3 CITY COUNCIL AGENDA January 11, 2018 Regular 5:45 p.m. DEPARTMENT REPORTS COMMITTEE NIINUTES 1. Environmental Advisory Committee —November 16, 2017 2. Library Board of Trustees — October 18, 2017 3. Library Board of Trustees —November 9, 2017 4. Parks and Recreation Advisory Committee — October 18, 2017 5. Parks and Recreation Advisory Committee. —November 15, 2017 6:15 p.m. PUBLIC COMMENT At this time, the Mayor will call for any comments from the public on any subject whether or not it is on the agenda for any item(s) the public may wish to bring forward and discuss. Please limit comments to three (3) minutes. The City Council does not take any action or make any decisions during public comment. To request Council action during the Business portion of a Council meeting, contact the City Manager at least one week in advance of a meeting. 6:20 p.m. PUBLIC HEARINGS AB 18-10 Request to Approve Eagle Lake Planned Unit Development Final Plan PUD-17-01, Subdivision Final Plat SUB-17-02, Development Agreement, and Escrow Agreement 6:50 p.m. AB 18-07 Request to Approve Resolution 18-03 to Adopt the McCall Area Comprehensive Plan Update 7:20 p.m. 7:25 p.m. 7:35 p.m. BUSINESS AGENDA AB 18-08 Request to Approve Parks and Recreation Advisory Committee Member Appointments AB 18-13 Request for Approval of a Single Use Agreement with Ron Dillon — R & R Promotions for the 10th Annual Flash Point McCall Snow Bike Race - Saturday, January 27, 2018 at Riverfront Park AB 18-06 Introduction of Third Amendment to Contract with Lake Shore Disposal to include Curbside Recycling 8:15 p mm AB 18-12 Request to Approve Conditional Use Permit #CUP-10-02 Non - Compliance Settlement Agreement for 324 W. Lake Street 8:15 p.m. AB 18-09 Request to Approve Resolution 18-04 to Adopt the McCall Housing Strategy 8:30 p.m. AB 18-14 3% Occupancy Local Option Tax — Request for Approval of Recommended Changes CITY COUNCIL AGENDA January 11, 2018 Regular Page 2 of 3 Cont'd —Options Summary Propery Funding Options Tax . Who Pays Election Timeline - Pros Cons Foregone Amount yes property owners no soon . $400,772 available * 7% of maximum allowable * could spike levy rates Temporary Override Levy yes . property owners yes (majority approval) soon * not subject to 3% cap * no cap on dollar amount * may not exceed two years * cannot exceed .maxir rn ev' y s in ID Code Local Option Tax no anyone subject to yes paying the sales (majority approval) May-18,. * Allowable use under Idaho statute * takes burden from property owners * potential loss of funding to Other City and community projects Grants no N/A no NOSk)Ne��`�,�,* VI� I • (1 as available * challenge grants at beginning of process 'cap stone' grants at end of process (last $100,000) * subject to requirements of grantor Wak (s ii�' 1►0A11.4 90 DV 6,e0A31%-, Ta1/4. Options Summary Funding Options Propery Tax Who Pays Election Timeline c----N Pros Cons Debt Service yes property owners yes (past and future) (66 2/3 approval) -Cr-payments ° W 1" \ \ 1 �J lei 141Uat V� k5 0(0-401 W04rs year before (Lthroject completed when needed construction * outside of levy cap . are known * tax exempt interest for buyers repayment cheaper in expanding I� economy * future revenues dedicated to debt repayment * interest and bond expenses added to project costs , Pay -As -You -.Go yes property ow� J no soon * saves cost of bonding * allows flexibility * could still issue bonds when necessary * may not have sufficient cash when necessary * inflation deflates resources over an extended period of time Match Library Fund Raising of library yes property owners no soon spur library fund raising efforts determine amount set not to exceed limit Foregone Amount • Amount remaining when a city chooses to levy less than the maximum amount allowed • Amount increases each year less than the maximum amount is levied • No election required 0 Must hold a public hearing -- • Must adopt a resolution stating intent to use foregone, amount to be used, and the intended purpose uj„, � �� \-6 vsz cF4 • . Ultimately a property tax increase placing entire burden on property owners Maximum Allowable Property Tax _ New Construction Foregone $125,627 $400,772 3% Increase $157,956 �rtiki8' •:j�'IT Ott, Property Tax Levy Limits • Current City Funds: Taxing Authority Idaho Code Maximum Rate FY18 Rate General Fund50-235 0.009 .0:002925936 Streets 50-312 No Limit 0.001318180 Library 1 Recreation 33-2603 50-303 0.001 \\r ` 9,6% 0.000371524 0.000.6 0.000204075 I Airport 50-321 . 0.0006 0.00001632T • i Total FY18 Levy Rate 0.004836036 Chu.cl—C�de� ,J,& \-0 `-z t i- ( i satJek0t bmo.eiv, 0AA, 6-01t,1 Local Option Tax • Allowable use :under Idaho statute • Takes some burden away from McCall property owners • Potential loss of funding to community and other City projects • Election required to renew current Tourism LOT • :Could allocate a percentage of total revenue, • Could set a specific dollar amount, or • Could allocate all revenue for a specific time = five years of a seven year tax • Potential loss of funding to; community and other. City projects McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 18-14 January 11, 2018 216 East Park Street McCall, Idaho 83638 AGENDA ITEM INFORMATIO_ N SUBJECT: 3 % Occupancy Local Option Tax — Request for Approval of Recommended Changes Department Approvals Initials Originator or . Supporter Mayor / Council City Manager �,��f w/ Originator Clerk Treasurer Community Development Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING SOURCE: N/A Airport Library TIMELINE: N/A , Information Systems Grant Coordinator SUMMARY STATEMENT: Early in 2017, Council disburses Local Option State constitution SECTION 4. COUNTY, No county, city, town, pledge the credit association or corporation, debt, contract or In an effort to maintain and comply with the recommended requested that the City Attorney supply a legal analysis of how the City currently Tax dollars and whether it is in compliance with the Article 8, Section 4 of the Idaho that states: ETC., NOT TO LOAN OR GIVE ITS CREDIT township, board of education, or school district, or other subdivision, shall lend, or or faith thereof directly or indirectly, in any manner, to, or in aid of any individual, for any amount or for any purpose whatever, or become responsible for any liability of any individual, association or corporation in or out of this state. . the integrity of the intent of the Local Option Tax to mitigate the effects of tourism the state constitution, the City's Attorney, per the request of the Council, has developed changes to the Ordinance that will go to the voters in May 2018. In addition to the to the ordinance, the City Attorney has provided Application Instructions for anyone apply for funds. A Special Community Meeting has been scheduled for February 7, 2018 the public on the changes to the Ordinance that will be on the ballot in May 2018. Changes, Application Instructions, and Attorney analysis memo are attached. recommended changes who may want to at 6:00 pm to educate The Recommended RECOMMENDED ACTION: '6.,(trV‹ . Approve the attorney recommended changes and direct staff to develop a final ordinance to be on the May 2018 ballot. . RECORD OF COUNCIL ACTION MEETING DATE ACTION February 23, 2017 Council requested Legal Opinion on the allowable uses of LOT Funds . June 29, 2017 • Council directed staff to get feedback from the community before moving forward October 12, 2017 Keep the survey open, have a preliminary work session at a regular meeting and then on November 30th inviting the Local Option Tax Commission to attend. November 9, 2017 Council had some suggested changes: 10 year term, add housing, and clarify public purpose November 30, 2017 Council asked City Attorney for some clarifying language for the ordinance to reflect the results of the attorney opinion on legal disbursement of LOT Funds Section 1: That Section 2 of Chapter 10, Permanent Boards and Commissions, of Title 1, Administrative, McCall City Code, be, and the same is hereby, AMENDED as follows, to -wit: 1.10.2: PERMANENT BOARDS AND COMMISSIONS: There shall be the following permanent boards and. commissions whose existence, duties and responsibilities are provided by the Idaho Code and/or the McCall City Code: (A) The planning and zoning commission further provided for in title 3 of this code; and (B) The.library board of trustees constituted as provided in the Idaho Code, title 33, chapter 26. (Ord. 895, 2-9-2012) (C) The Local Option Tax Commission constituted and as provided in Chapter 12 of Title 4 of this Code. Section 2: That Section 4 of Chapter 12, Duration of Taxes, of Title 4, Business Regulations, McCall City Code, be, and the same is hereby, AMENDED as follows, to -wit: 4.12.4: DURATION OF TAXES: The non -property taxes authorized and collected under this Chapter are hereby imposed for a duration of seven (7) ten (10) years from the effective date hereof. Section 3: That Section 5 of Chapter 12, Purposes For Use of Revenues Derived From Taxes, of Title 4, Business Regulations, McCall City Code, be, and the same is hereby, AMENDED as follows, to -wit: 4.12.5: PURPOSES FOR USE OF REVENUES DERIVED FROM TAXES: The local option non -property tax revenue derived from and collected under this Chapter shall be used for -direct costs to collect and enforce the tax, m„st pre vide apublic p,µrre e a -Eleftned, and only for the following municipal purposes: _ (A) 03) (C) OD) City 8streets, sidewalks and pathways, public transit, pedestrian crosswalks, and public transportation Construction and maintenance of City cultural and recreational facilities, including the McCall Municipal Golf Course and Library Services for City Rrecreational and cultural activities including but not limited to library, community art, recreational and cultural events and programs City Pparks maintenance, development and beautification Ordinance No. Providing for The Local Option Tax Commission 1 1 P a g e 5 (E) Sheltering and or spade and/or neutering of stray animals found in the City Animal shelters such as MS Direct costs to collect and enforce the tax City Local housing program as recommended in the McCall Housing Strategy // Services for City marketing, advertising, tourism development and City ent promotion. NAM Ci-kff°1A-21r4oeftr Section 4: That Section 6 of Chapter 12, Local Option Tax Commission To Recommend • Expenditures, of Title 4, Business Regulations, McCall City Code, be, and the same is hereby, AMENDED together with its heading as follows, to -wit: • 4.12.6: LOCAL OPTION TAX COMMISSION APPOINTMENT — "1'L;RM OF OFFICE RESPONSIBILITIES TO RECOMMEND EXPENDITURES: (A) There shall be a Local Option Tax Commission ( "LOT Commission") The City Council Commission). whose members shall be appointed by the City Council. (B) The LOT Commission shall be comprised of two (2) members of different City advisory committees, one senior citizen representative, two (2) representatives from businesses in McCall, and two (2) at large residents of the city. The initial appointment of one (1) City advisory committee, one (1) business and one (1) at large resident commissioner shall be for terms of two (2) years and the initial appointment of other one (1) City advisory committee, the other one (1) business and the other one (1) at large resident commissioner and the senior citizen representative shall be for terms of four (4) years. Subsequent appointments shall be made for four (4) years from the date of appointment, and until their successors are appointed. (C) Members of the LOT Commission shall serve without salary, but may receive their actual and necessary budgeted expenses while engaged in authorized business of the LOT Commission. (D) The members of the LOT Commission shall have the. responsibility to develop annual b a make specific recommendations for the funding of written requests for the use of the local option non -property tax revenues derived from the taxes assessed pursuant to this Chapter, in accordance with the uses specified in Section 4.12.5 of this Chapter. (E) The LOT Commission will annually_ 1. On or before March 15a' review the City Clerk's estimates of non -property taxes anticipated to be collected in the next fiscal year; .and estimate of the amount of the direct costs to enforce and collect the non -property taxes; and 2. Set a deadline on or before April 30t' for the filing of written requests with the City Clerk [using a form approved by the City Council] for the use of non -property taxes. The Ordinance No. Providing for The Local Option Tax Commission 2 1 P a g e Commission shall publish notice of the deadline for the filing of written requests at least twice with the first publication not less than 21 days prior to the deadline 3. Set a date, time and location for the conduct of at least one public meeting to be held on or before May 31st to hear presentations and to review written requests. The Commission shall publish notice of the public meeting at least two weeks in advance of the first public meeting. 4. On or before June 30th formalize its recommendations to the City Council for the appropriation of non -property taxes for funding written requests, which in the judgment of the LOT Commission are the best use of those funds [subject to a total amount as estimated by the City Clerk], in accordance with the purposes for the permitted use of those funds as set forth in Section 5 of this Chapter. host at least one public meeting prior to malting its recommendation to the city council for the budget for the upcoming fiscal year. At such meeting, the LOT commission shall present all requests which. have been made for the use of the nonproperty tax revenues. Following the public meeting, the LOT commission shall develop a proposed budget for the use of the said revenues to be included in the overall city budget. ° 5. The chairperson of the LOT commission shall attend the city's staff level budget meetings in a capacity equivalent to that of a department head when the annual budget is developed. Ordinance No. Providing for The Local Option Tax Commission 3 1 P a g e F. Contractor shall make no collections in residential areas, or at schools, churches, shopping areas or commercial areas adjacent to residential areas, prior to six o'clock (6:00) A.M. or after nine o'clock (9:00) P.M. Collection in commercial, industrial and manufacturing areas shall be completed between the hours of five o'clock (5:00) A.M. and nine o'clock (9:00) P.M. The City Council shall ,have authority to change the time of collection as reasonably required by the needs of the public and Contractor. 8. CONTRACTOR'S COMPENSATION. A. All fees for Solid Waste collection for the residents of the City of McCall shall be charged according to the rate schedule as hereinafter set forth, in the attached Exhibit "A". B. In addition to any . rate changes approved pursuant to Section 8.C., Contractor's rates for services described in Exhibit "A" may be adjusted annually upon approval of the Council, effective July 1st of each year during the Term commencing on July I, 2013, equal to the annual average change (increase or decrease) of the Consumer Price Index — All Items — for the State of Idaho (the "CPI") during the most recent twelve (12) month period. Thus, if the CPI increased three percent (3%) from June 1, 2012, to May 31, 2013, then Contractor's rates in Exhibit "A" would. be subject to a three percent (3%) increase effective as of July I, 2014. Any CPI increase shall require Council approval, which approval shall be unreasonably withheld, delayed or conditioned. In the event the CPindex is, no longer pialshed, the parties er all con er ' good faith to select an alternative index and shall confirm their agreement on a substitute index in writing. If the parties are unable to agree on a substitute index, either party may submit the selection of the substitute index to binding arbitration before a single arbitrator pursuant to the Commercial Arbitration Rules of the American Arbitration Association. All percentages shall be computed to the third decimal place and the change in Contractor's rates shall be calculated to the nearest cent ($.01). C. In addition to the adjustment contemplated in Section 8.B., the rates specified herein shall be. reasonably adjusted upon a request from Contractor demonstrating that Contractor's direct cost of performing its obligations under this Agreement have increased (e.g., cost of fuel, insurance, labor, equipment, tipping fee, materials, changes in existing, or adoption of new, laws, rules or regulations, etc.). Only those costs resulting from normal increases in the cost of doing business and those costs beyond Contractor's control will be eligible for consideration. All rate adjustments shall become effective immediately upon approval by the Council whose approval, in either of the above cases, shall not be unreasonably withheld, delayed or conditioned. 02(,t d p n) 9. , "'LING AND COLLECTIONS. 9'-1,<J— A. • Contractor shall be responsible for billing and collection of all accounts.. The billing may be for pre -payment in monthly, bimonthly, or trimonthly cycles for residential Customers and monthly cycles for commercial Customers, each as determined by Contractor. It shall be Contractor's responsibility to collect all unpaid accounts for services performed and to promptly refund or make adjustments on future bills for services paid for but not performed. Contractor may suspend service at any time to any Customer who fails to make timely payment Page 8 of 19 Exclusive Agreement For Collection and Disposal of Solid Waste April 2013 6. RESPONSIBILITY FOR SOLID WASTE/INDEMNIFICATION. Title and ownershipto all Solid Waste shall pass to Contractor upon its being loaded onto Contractor's collection vehicle. Contractor hereby agrees to indemnify and hold City harmless from and against any and all loss, cost, damage, suit, liability, claim, settlement cost and expense (including, but not limited to, reasonable investigation and legal expenses), as incurred, resulting from any claim for loss or damage to property, including Contractor's or City's employees, to the extent that such loss :results from Contractor's performance or failure to perform under this Agreement,. including, but not limited to, damages caused by sudden pollution from vehicle collision or overturn and shall, at its option, defend City at Contractor's sole expense in any litigation involving the same; provided, however, that such indemnification and hold harmless obligation shall not apply to claims for loss, damage, injury or death to the extent caused by the negligence or willful acts or omissions of City or City's employees in the course of their employment. Title to and liability for any Excluded Waste shall remain with resident/generator of such Excluded Waste, even if Contractor inadvertently collects and disposes of such Excluded Waste. 7. ROUTES AND COLLECTION SERVICES. A. Contractor shall submit a plan to the City showing all collection routes within City; said plan shall include the day of collection for each route and shall show holidays observed and the collection service day when a holiday falls on a regular collection day. Contractor shall post in the McCall City Hall and in the Star News, at least once each year, a schedule showing the day of pick-up service for residential accounts and shall show holidays observed and collection days for such holidays. City will post the information on the City's website. The schedule shall not be materially changed without .the approval of the Council, which approval shall not be unreasonably withheld, conditioned, or delayed. B. In the event that City annexes additional areas during the term of the contract, Contractor's rights and responsibilities under this agreement shall 'extend to any part of the newly annexed areas. Contractor shall hire additional personnel and obtain additional equipment to service new areas when required and necessary. C. Regular collections shall be made at the times so scheduled; provided, however, that no regular or other collection shall be made upon any Sunday excepting collections of Solid Waste which Contractor should have collected but failed to collect at a regularly scheduled time. D. Contractor may provide for the special collection from commercial and residential units' of Bulky. Waste, dirt or .earth debris from construction or lawn renovation, trees and tree limbs, rocks, stones, automobile bodies and parts, dead animals or animal carcasses, Construction Debris, sewage and hazardous materials, if requested and paid for by the Customer. E. Contractor shall collect .and remove from any and all premises, within twenty four (24) hours, and no later, after notice, demand,. or request, any and all Solid Waste which Contractor shall have failed to collect and remove as required by these specifications at the regularly scheduled time. Page 7 of 19 Exclusive Agreement For Collection and Disposal of Solid Waste April 2013 vo) associations, condominiums, townhouses, apartments, shopping centers or malls, where multiple occupants share in a common waste collection program and are represented by a designated agent toconduct business for their common good, then that agent shall be deemed the Customer and owner of the waste unless the actual generator can be identified. A building contractor shall be deemed the occupant of the property, and, therefore the owner of the waste that is generated until the occupancy permit is issued by the Building Department. 10. LIMITATIONS OF SERVICE. Contractor may refuse to pick up materials from locations where, because of the condi.'' n f the streets, alleys or roads, it is impracticable to operate vehicles. Contractor may refuse to drive onto private property when, in Contractor's sole judgment, driveways or roads are improperly maintained or without adequate turn coverage or contain other unsafe conditions. Contractor may refuse service when a Customer fails to comply with the Customer's greement requirements (including timely payment of properly invoiced amounts for services) or other applicable waste regulations. Contractor may refuse to enter on private property when, in Contractor's sole judgment, the weight of the collection vehicle may damage the driveway. B. Contractor may adjust its routes and schedule to be compatible with snowplow operations during the winter. When service is not provided on a particular day due to snow accumulations or other Weather related events, Contractor will provide the service the next scheduled pickup day.. This provision shall be included on the posted schedule. C. Contractor will not be required to pickup material at any Customer location while an animal feared to be dangerous or other dangerous condition exists. As a condition of receiving collection service, the Customer will be required to confine the animal on pickup days. f k D. Subject to the limitations found in Section 7(F) of this Agreement, . Contractor does not warrant pickup at any particular hour. E. Accounts requiring return trips due to Customer's failure to timely set out his/her container or for reasons within the control of the Customer will be assessed a charge in addition to regular charges. f r Q 1 F. Contractor shall have the right, until receipt of written notice revoking permission to pass is delivered to Contractor, to enter or drive on any private street, court, place, easement or other private property for the purpose of collecting or transporting Solid Waste pursuant to this Agreement. t 11. ' OVERTIME PERIODS. . When a Customer requests service on holidays, Sundays or other overtime periods, such service shall be subject to good -faith negotiation between Contractor and the Customer. For the purpose of this rule, holidays shall be City holidays. 12. EXCLUDED WASTE, LARGE ITEMS AND NON -HOUSEHOLD WASTE. Exclusive Agreement For Collection and Disposal of Solid Waste April 2013 Page 10 of 19 of amounts owed for service. Contractor shall furnish to City's representative, if requested, a complete monthly billing record showing Customers name, address and amount billed and showing a summary of the total amount billed and the total of each type of service listed in Exhibit `°A". ' B. Rates and schedules shall be in accordance with Exhibit "A" and the approved plan as required in prior sections of this Agreement. The rates in. Exhibit "A" shall provide for the collection of Solid Waste at the agreed upon location and schedule in one container of the size specified in Section 15, whether it is full or not. C. Contractor shall donate service for up to twelve. (12) Residential Customers provided that such Customers qualify for hardship under. the City's Utility, Hardship Policy.,Contractor may only deny donated service under this section, if: a) Contractor is already donating twelve (12) Solid Waste disposal services under this section; or b) if Contractor can make a satisfactory showing to the City that providing such service would be unduly burdensome or costly to Contractor. D. From time to time, Contractor will likely receive requests for services that, because of peculiar requirements or circumstances, are outside the scope of the approved rates and schedule. In such case, Contractor and Customer shall negotiate the rate and schedule for the desired service. E. From time to time, Contractor may encounter multiple containers or Solid Waste on or around containers such that the total volume exceeds the maximum allowed per service. Contractor shall collect the additional volume and bill the Customer immediately for the additional service at the rates set forth in Exhibit "A". In order to reduce the potential for litter and nuisance, Customers will be encouraged to call in advance for the additional service when needed. F. Contractor shall, at a minimum of once a year, participate in spring clean- up .events as a part of Contractor's .public service program by donating two thirty (30) yard containers. Said event will be coordinated with City and its representatives. This program may also include free or reduced rates to Customers or other incentives to be negotiated with City. G. Contractor shall provide curbside Christmas tree pickup during the first 2 weeks of January at no additional cost to City or Customers. H. Customer complaints regarding any aspect of the performance or lack of performance of Contractor under this Agreement may be referred by either party to the Council, or a representative designated by the Council, for. determination of a fair and equitable adjustment or resolution which is binding upon all parties. I. The, occupant of premises shall, for purposes of this Agreement, be deemed the owner of the waste that is generated on that premises for purposes herein. See Section 6 herein for further information about ownership of waste. The occupant shall also be the Customer when he requests service from Contractor whether he is owner, tenant, leaseholder, or otherwise a holder of the property. In certain situations, as in the case of home owner Page 9 of 19 Exclusive. Agreement For Collection and Disposal of solid Waste' April 2013 K STABLE MATTER: All manure and other waste matter normally accumulated in or about a stable, or any animal, livestock or poultry enclosure, and resulting from the keeping of animals, poultry or livestock. WASTEWATER: Water carried . wastes from residences, commercial or industrial establishments, business buildings and other premises, containing polluted matter subject to treatment at the wastewater treatment plant. 2. GRANT OF EXCLUSIVE CONTRACT AND TERN!. / A. City hereby grants Contractor an exclusive contract for residential and \ commercial Soh a col ec i n, transportation and disposal in all areas of the City of McCall, State of Idaho, for to (10) year , beginning July 1, 2013, and continuing through June 30, 2023 (the "Initial Term"). is reement shall automatically renew for successive one (1) year terms (each a "Renewal Term" and together with the Initial Term, the "Term") thereafter unless either party gives written notice of termination by U.S. certified or registered mail, postage pre- paid and return receipt requested, to the other party at least sixty (60) days prior to the expiration of the Initial Term or any Renewal Term. Any such notice shall be sent to the other party's address set forth on the first page of this Agreement, or any change of address communicated in writing by the other party during the term of this Agreement. A Renewal Term shall become effective (thereby extending the then -current term) upon either party's failure to give notice of temunation within the time period set forth above. /� City may, in its sole discretion, enforce the exclusivity provisions of this Agreemen third -party violators, taking into account the cost of doing so and other factors. Co actor may independently enforce the exclusivity provisions of this Agreement against third -party violators, including, but not limited to, seeking injunctive relief and/or damages, and City shall use good -faith efforts to cooperate in such enforcement actions brought by Contractor. City shall use its best efforts to adopt ordinances; rules or regulations that have the effect of requiring third parties, including, without limitation, Customers, to comply with the provisions of this Agreement, including, without limitation, the exclusive service rights granted o Contractor pursuant to this Agreement. C. The exclusive privilege granted by Section 2. A. of this Agreement shall riot apply to collection, transportation and disposal of Excluded Waste, or where person handles, hauls, or transports Solid Waste or Recyclable Materials generated by or from his/her own residence, business .or business operations for purposes of disposing of same at an authorized disposal area or transfer station. D. This Agreement is not intended to, and does not affect or limit the right of any person to sell any Recyclable Material to any person lawfully engaged in business, or to donate Recyclable Material to any bona fide charity. Exclusive Agreement For Collection and Disposal of Solid Waste April 2013 Page 3 of 19 . CITY'S RIGHTS. A. City reserves the right to require the separation of. garbage, . rubbish, Recyclable Material, or other components of Solid Waste, require the deposit thereof in separate containers, and prescribe the method of disposal thereof. City also reserves the right to issue further regulations for the placement and processing of Recyclable .Materials. Contractor shall cooperate at all times with efforts to promote recycling of products in the separation, transportation, and deposit of Recyclable Materials. Any extra labor or equipment required to handle Recyclable Materials, .over and above the services.. and , equipment required for Contractor's performance of the Solid Waste collection services contemplated by this Agreement, may be subject to a separate Agreement between City and Contractor. • City reserves the right to initiate a franchise agreement with Contractor at anytime d . e term of the contract. Any franchise fees would be passed on the Customer at the time of the franchise agreement adopted by the Council. 4. CONTRACTOR'S RESPONSIBILITIES. A. . Contractor shall colle t and transport all Solid Waste generated in the City of McCall, Idaho and set out for collection ntractor supplied bear -proof waste containers as provided for in this Agreement, acc with all applicable laws, regulations and ordinances and future amendments ere or endatory acts hereinafter passed, it being understood that this Agreement is sub t o police power of City to .amend said ordinances and/or pass additional ordinances as m y e necessary for the preservation and protection of the health, safety and welfare of its residents. B. The waste materials to be collected and transported by Contractor pursuant to this Agreement consist of all Solid Waste generated within the corporate limits of the City of McCall; provided, however, that this specifically excludes materials placed by the City, residents and businesses within the City of McCall in Contractor's equipment or place for collection which are Excluded Waste. C. Contractor is not required to collect Solid Waste which is not located within an approved container with the exception of bags of yard debris, such as lawn clippings, pine needles, cones, or shrub trimmings. Contractor is not required to collect tree trunks, large limbs, and similar heavy objects that may be located outside of receptacles. unless such items are cut or knocked down to sizes not exceeding four feet (4') in length and forty (40) pounds in weight. Prior to collection, brush and tree trimmings must be cut into lengths as described herein, and placed in piles and so covered as to prevent the same from blowing and being scattered about. D. Contractor shall furnish all labor, tools, vehicles, and equipment necessary for performing its obligations as set forth in this Agreement and shall maintain its machinery and equipment used in providing services in good operating condition and repair. New or used . equipment and vehicles shall be specifically suited for the Services described herein. The equipment. and maintenance thereof will be to a standard such thatthe proper service will be consistently performed on a timely basis according to a schedule approved by the City. Page 4 of 19 Exclusive Agreement For Collection and Disposal of Solid Waste April 2013 "SOLID WASTE: Means and includes all useless, uriwanted or discarded putrescible and nonputrescible wastes which are not Excluded Waste as defined herein, unless such Excluded Waste collection, transportation and disposal is requested by a Customer and specifically accepted by Contractor. "Solid Waste" includes, but is not limited to, garbage, refuse, rubbish, Recyclable Materials, ashes, shrubs, grass and lawn clippings, weeds, leaves, street cleanings, and other residential, commercial, industrial and agricultural wastes. "Solid Waste", as defined in this section, excludes Hazardous Materials." 4. Amendment to Section 2.A. Section 2.A of the Agreement is hereby deleted in its entirety and replaced with the following: "A. City hereby grants Contractor an exclusive contract for residential and . commercial Solid Waste collection, transportation and disposal in all areas of the VCity of McCall, State of Idaho, for fourteen (14) years, beginning July 1, 2013, and continuing through June 30, 2027 (the "Initial erm . Fbllowing the Initial Term, this Agreement shall automatically renew for one (1) five (5)-year term (the "First Renewal Term"). Following the First Renewal Term, this Agreement shall automatically renew for successive one (1) year terms (each a "Subsequent Renewal Term" and together with the Initial Term and the First Renewal Term, the "Term") thereafter unless either party gives written: notice of termination by U.S. certified or registered mail, postage pre -paid and return receipt requested, to the other party at least sixty (60) days prior to the expiration of the First Renewal Term or any Subsequent Renewal Term. Any such notice shall be sent to the other party's address set forth on the first page of this Agreement, or any change of address communicated in writing by the other party during the term of this Agreement: A Subsequent Renewal Term shall become effective (thereby extending the then -current term) upon either party's failure to give notice of termination within the time period set forth above." 5. Amendment to Section 4.A. Section 4.A. of the Agreement is hereby amended to add the following: - "Notwithstanding the foregoing, it is understood and agreed that the Contractor supplied containers for Recyclable Materials shall not be Bear -Proof Containers." 6. Amendment to Section 8. Section 8 of the Agreement is hereby amended to add the following: "D. Notwithstanding anything to the contrary contained herein, and in addition to any other rate .changes otherwise provided for herein, the rates charged for Recyclable Materials services shall be subject to the following additional terms: i. CONTRACTOR reserve the right, from time to time, to add or delete from recycling collection, for which no secondary market continues to exist or may be created. CONTRACTOR has no control on market values of items collected and represents no assurance of the future viability of secondary markets. {00078913.DOC.} TEORD AMENDMENT TO EXCLUSIVE AGREEMENT FOR COLLECTION Page 2 AND DISPOSAL OF SOLID WASTE If the cost to Contractor of disposing of the Recyclables exceeds the cost of disposing of Recyclables as Residential or Commercial Solid Waste as described herein, CONTRACTOR may, at its sole discretion, dispose of Recyclables in the same manner it disposes of Residential or Commercial Solid Waste pursuant to this Agreement. Amendment to Section 15. Section 15 of the Agreement is hereby amended to add the following: Notwithstanding anything to the contrary contained herein, Contractor shall supply stomers with a 96-gallon non -Bear Proof Container required for Recyclable Materials services, as described herein." 7. Amendment to Exhibit A. Exhibit "A" to the Agreement is hereby deleted in its entirety and replaced with the new Exhibit "A" attached to this Amendment as Exhibit "A". 8. Counterparts. This Amendment. may be executed in one or more facsimile or original counterparts, each of which shall be deemed an original and both of which together shall constitute one and the same instrument. 9. Ratification. All terms and provisions of the Agreement not amended hereby, either expressly or by necessary implication, shall remain in full force and effect. From and after the date of this Amendment, all references to the term "Agreement" in this Amendment and in the original Agreement shall include the terms contained in this Amendment. 10. Conflicting Provisions. In the event of any conflict between the original terms of the Initial Agreement, the First Amendment and this Amendment, the terms of this Amendment . shall prevail. 11. Authorization. Each party executing this Amendment represents and warrants that it is duly authorized to cause this Amendment to be executed and delivered. {00078913.DOC.} [Remainder of Page Intentionally Left Blank; Signature Page Immediately Follows.] THIRD AMENDMENT TO EXCLUSIVE AGREEMENT FOR COLLECTION Page 3 AND DISPOSAL OF SOLID WASTE Upcoming Meetings Schedule January 25, 2018 - 5:30 pm, Legion Hall — Regular Council Meting 1. Work Session Downtown Core Preliminary Design 2. EAC Annual Report 3. AAC Annual Report 4. Annual Department Reports to Council: Library (Meg) 5. Annual Department Reports to Council: Parks & Recreation (Kurt) 6. Annual Department Reports to Council: Golf (Eric) 7. Annual Department Reports to Council: Information Systems (Dave) 8. 3 hangar Leases (Jay) (Consent) 9. Resolution for Records Destruction — Email (BessieJo) January 26, 2018 — 9:00 am -5:00, Spring Mountain Ranch Club House — SAMWorkSes's`ion and Council Retreat 1. Joint with Library Board Presentation by Jim McNall ICRMP — Library Board vs Council responsibilities for Public Libraries 2 hours 2. Council review of Governance Manual 3. Meet the Department Heads 4. Other housekeeping items for Council THESE DATES ARE TENTATIVE: February 7, 2018 - 6:00 pm, High School Commons — S o' `: 1. Local Option Tax Renewal Community Conversation ecia Counci leetn °J February 8, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports/Committee Minutes 2. McCall Police Department Winter Carnival Update (Justin) . 3. Annual Department Reports to Council Community Development (Michelle) 4. City Prosecutor's Annual Report to Council (Justin) S. Annual Department Report to Council Police Department (Justin) 6. CEDD new and adjusted fee schedule —A public hearing (Michelle) February 22, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Work Session 2. Community Development ee Schedule Resolution — public hearing (Michelle) — 20 min 3. Golf Advisory Committee Annual Report 4. Annual Department Report to Council Airport (Jay) 5. Annual Department Report to Council Information Systems (Dave) 6. FY17 Audit Report (Linda) 7. Idaho Day Proclamation March, 2018 - Start promotion in February (BessieJo) 8. Proclamation - Read Across America Day March, 2018(February) 9. Resolution for Safety Deposit Box (BessieJo) February 23, 2018 — 9:00 am -11:00 Legion Hall — §pecial'orit;Session 1. March 8, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting I. Monthly Department Reports/Committee Minutes 2. Annual Department Report to Council Clerk/LOT (BessieJo) 3. Annual Department Report to Council Finance (Linda) 4. Annual Department Report to Council Streets, Water, Sewer (Nathan) 5. FY17 Audit Report (Linda) 6. March 22, 2018 - 5:30 pm, Legion Hall — Regular Council Meeting 1. Work Session 2. Centennial Committee Annual Report 3. National Service Recognition Day Proclamation 2018 April 3 (April 6 through April 12, as National Volunteer Week) - start promotion in March (BessieJo) 4. Fair Housing Month April Proclamation (last meeting in March) 5. Earth Day April22, (March)?. March 23, 2018 — 9:00 am -11:00 Legion Hall — FS;neciatil►W I es's`io� 1. To be Scheduled: 1. Water Policy Resolution (Nathan Stewart) 2. MCC Title 6 Re -write (Nathan Stewart) 3. Public Hearing Public Works Fee Schedule Changes 4. Records Retention Policy update (BessieJo) 5. Investment Policy update 6. Continuous Billing Code Amendment First Touch (Linda) 7. Parking Ordinance (Justin) 8. City Campus Facilities Timeline y-k a l-GiM-G�,� vt \\)`:\ I - g 01491-1,w-N,034 .► vac � � , cerwl son sF f 2 w areAt,ioH- McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 18-05 January 11, 2018 216 East Park Street. McCall, Idaho 83638 AGENDA ITEM INFORMATION SUBJECT: Request to Approve Resolution 18-02 McCall City Council Meeting Schedule for 2018 • Department Approvals Initials Originator or Supporter Mayor / Council City Manager 4� originator Clerk Treasurer Community Development Police department Public Works Golf Course COST IMPACT: NA Parks and Recreation FUNDING SOURCE: NA Airport Library TIMELINE: Upon Approval Information Systems Grant Coordinator SUMMARY STATEMENT: McCall City Code §1-8-2 states that regular Council meetings will be held on the second and fourth Thursdays of each month except when such regular meetings fall on a legal holiday, then the meetings would be held on the preceding day unless otherwise fixed by the Council. With the election of new Council Members, the Council may wish to change its regular meeting days. If so, staff will need to be directed to bring forth an ordinance with such changes at the next Council Meeting. In the event the Council chooses to maintain their current meetings schedule the following is recommended. In past years the Council has elected to alter the regular Council meetings to accommodate the holidays and prevent having a regular meeting on 2 consecutive weeks. For 2018, the only month that needs to be altered is November. The recommendation is for the regular meetings to be held on the second and fifth Thursday at 5:30 with the special work session falling on November 30. With this recommendation there will be an extra week between the first and second meeting in November and avoids a large gap between the last December meeting and the first January meeting. Attached are the calendars and Resolution 18-02. 9 RECOMMENDED ACTION: �^"" E.9 Approve Resolution 18-02 adopting the McCall City Council Meeting Schedule for 2018 and authorize the Mayor to sign all necessary documents. RECORD OF COUNCIL ACTION MEETING DATE ACTION 0gI t'eanddate.com January S M T W T 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 S M 1 2 8 9 15 16 22 23 29 30 April T W T 3 4 5 10 11 12 17 18 19 24 25 26 S M T 1 2 3 8 9 10 15 16 17 22 23 24 29 30 31 July W T 4 5 11 12 18 19 25 26 October Calendar for Year 2018 (United States) 5 12 19 26 F 6 13 20 27 F 6 13 20 27 S 6 13 20 27 S 7 14 21 28 S 7 14 21 28 S M TWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 .16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 February S M T W T F 1 2 4 5 6 7 8 9 11 12 13 14 15 16 18 19 20 21 22 23 '25 26 27 28 May S M T W T 1 6 7 8 13 14 15 20 21 22 27 28 29 2 3 9 10 16 17 23 24 30 31 F 4 11 18 25 S 3 10 17 24 S 5 12 19 26 August S M T W T . F S 5 6 12 13 19 20 26 27 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 . November S M T W T F 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 •25 26. 27 28 29 30 March S M T W T 4 11 18 25 5 12 19 26 1 6 7 8 13 14 .15 20 21 22 27 28 29 June S M T W T F 2 9 16 23 30 S 3 10 17 24 31 F S 3 4 10 11 17 18 24 25 5 6 7 12 13 14 19 20 21 26 27 28 1 2 8 9 15 16 22 23. 29 30 September S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 December S M T W T F S 2 9 16 23 30 3 10 17 24 31 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 Jan 1 Jan 15 Feb 14 Feb 19 Apr 1 Apr 13 May 13 New Year's Day Martin Luther King Jr. Day Valentine's Day Presidents' Day Easter Sunday Thomas Jefferson's Birthday Mother's Day May 28 Jun 17 Jul 4 Sep 3 Oct 8 Oct 31 Nov 11 Memorial Day Father's Day Independence Day Labor Day Columbus Day (Most regions) Halloween Veterans Day Nov 12 Nov 22 Dec 24 Dec 25 Dec 31 Veterans Day observed Thanksgiving Day Christmas Eve Christmas Day New Year's Eve City of McCall Update for May Board Meeting • Justin Williams and Erin Greaves will be speaking to Council. on Thursday May 10" about proposed alcohol restrictions on the 4' ofJuly in city parks as well as extending our MOU with IDPR for another two years. Since the 4th falls on a Wednesday this year staff is recommending to have limited restrictions for city parks starting the evening of the 3`d and ending the morning of the 5th.1DPR will have restrictions in state parks for the full 10 day period covering the weekend before through the weekend after. After council direction is received on Thursday the 10th, staff will work to get the word out to the public. For more information on this topic, please contact Erin. • The City's new website is almost ready to launch. Our goal is end of May/beginning ofJune. New features will make it more user friendly and will allow submission of on-line forms to do business with the city. • If the LOT passes on May 15th, the city will immediately begin recruiting for LOT Commission applicants. One or more trainings on how to apply for the funds will also be conducted, the date is TBD pending the election outcome but will likely occur at the end of May. The Commission will recommend projects to Council by end of July for inclusion in the FY19 budget. • The Idaho Street reconstruction project is scheduled to begin at the end of the May/beginning of June. • The Downtown Core Project first phase of underground utility relocation/rehabilitation is scheduled to begin mid -to late -July for 2nd and Lenora. streets. The city is preparing an extensive signage and education campaign for downtown visitors to access businesses during the project. We will be closing short block segments one at a time instead of closing the entire grid for the whole project period. Staff and project engineers have worked closely with affected business to determine best times to conduct the construction work. in the scope to try and get one established in Valley County, study in the works for industry and young people, first Monday in October for non- profit center, brand new adventure biking platform to be launched this summer in Cascade, updated pathway feasibility study and IMBA will be in the area this summer to map out a trailway system by a grant through MCAR, opportunity zones are being established and our region has applied for this program. Motion to adjourn passes and meeting concluded at 9:07 am IMPORTANT DATES: Spring Membership Breakfast: Thursday, May 17, 2018 at Pilgrim Cove Camp June Board Meeting: Thursday, June 14, 2018 at Bistro 45 Courtyard w/St. Luke's 3. Nominating Committee: a. Past President, Vice President will represent the Executive Team, along with two (2) members from the Membership services Team to which will comprise the nominating committee as they are uniquely suited to identify the needs of the MACVB within the Board of Directors and Membership. b. Conventionally, the committee is comprised of Four (4) Members, two (2) executive team members as identified above and two (2) members from the Member Services Team. c. The immediate past president will chair the nominating committee. d. The nominating committee will be primarily responsible for managing the Board of Director terms of service. _ e. No later than January of each year the nominating committee's work will commence in the following primary areas of emphasis. i. Identify the following year's candidate for President Elect (aka Vice President) from the existing Board of Directors (as practicable). ii. Determine which Board ofDirectors, whose term -expires during the year in question; wish to remain in the service of the board. iii. Determine candidates from the membership to fill any anticipated vacancies. f. The committee will bring forth the proposed Board of Director candidates in accordance with our bylaws,.to facilitate the election of said candidates for vote by chamber membership_ g. The committee shall. facilitate the replacement of Board of Directors in the event of resignation 'prior to the expiration of their term. This shall not require a membership vote, but will be brought to the board for approval. 4. At approval.._of,this policy, the existing Board _off Directors is comprised of: a. , Jay -Masterson - msfalled 2009 ,past --President — expires June 2018 b Michael Vineyard installed 2012 L.President — expires June 2018 c. ;.:_Gary Thompson_- installed 2013 — Vice President- term expires June 2019 d. T,ammy McCloud- installed.2016 — Treasurer - term expires June 2019 e. Scotty_Davenport installed 2017 — Cascade Representative f. Belinda Provancher . installed 2017 — Donnelly Representative g. Sandy Schiffman =.installed 2017 — Meadows Valley Representative h. Anette Spickard _- installed 2018 — City Liaison i. April Whitney installed 2015 — term expires June 2018 j. Sherry Maupin=-installed 2013 — term expires June 2018 k. Doris Armacost — installed 2013 — term expires June 2019 I. Alexa Hersel — installed 2014 — term expires June 2020 m. Chris Maurice — installed 2017 — term expires June 2020 n. Vonna Torrey — installed 2017 — term expires June 2020 o. Melanie Holmes— installed 2017 — term expires June 2020 SUBJECT: MACVB Board Structure and Succession Planning Policy 1. Board of Director Terms of Service: a. Elected Board of Directors shall serve three (3) year terms — 1 term = 3 years b. Term begins in July of each year concurrent with the President's term c. As of policy date, existing directors assume three (3) year terms (initial commitment) from service date d. Directors may be on one of two tracks: i. Chair Area of Service and manage committees within their Area of Service each year of their term. = == _- ii. Chair Area of Service and manage_ committees within their Area of Service during their first year and -then -pursue nomination as Vice President (aka President Elect)_fi their second year followed by service as President then Pastf'resident either,.choosing to extend 3 year one additional year or re' up for another 3 year term. This path generally requires one additional year of service tofulfill the Past President requirement. e. At conclusion of their term, an existing directOi may elect to remain in the service of the board. They._will do so with ayminimum one (1) year commitment but are encouraged to make another three (3) year commitment.. f. In the event of resignation prior to the expiration of their term. A new director may be appointed to serve the remainder of the term without a club vote. This vacancy shall be voted upon at the_expiration of the original term of service 2. Board of Director Structure: a. Comprised of nornore than 11 board members plus three (3) additional voting ;positions:defined-as Community Representative, which include One (1) Cascade representatiVe, One (1) Donnelly representative, One (1) Meadows -Valley Representative`and. One (1) Non -voting City Liaison. The Executive Board comprising :i__-iv.: President -Vice Preside-t (aka President Elect) Treasurer === iv. Immediate_pst President v. Cascade Representative (appointed by Cascade Chamber) vi. Donnelly"Representative (appointed by Donnelly Chamber) vii. Meadows Valley Representative (appointed by Meadows Valley Community Foundation) viii. City Liaison (not voted on by McCall Chamber Membership) ix. 9-1 Q Board Member x. At least one Board Director to chair each of the core area of focus committees identified by the board. Co-chairs can be identified and need not be part of the board or executive team xi. Directors may serve multiple roles, i.e. the past President may chair a committee if necessary and appropriate. Name Term Expires I Year Elected Board Since J Committees/Board Positions 1 Jay. Masterson ,,;_ <•inif4 2015 2009 Past President, Membership Services & Bus. Dev Co -Chair 2 Michael Vineyard 2018 2015 2012 President 3 Gary Thompson w 2— 2016 2013 Vice Pres., Leadership 4 Tammy McCloud ._ . s�2©20 2017 2016 Treasurer, Events 5 Scotty Davenport annual appointment 2017 2013 Cascade Rep, Strategic Initatives 6 Belinda Provancher annual appointment 2017 2013 Donnelly Rep., Events, Marketing 7 Sandy Schiffman annual appointment 2017 2014. New Meadows Rep 8 April Whitney M 5 .018' . 2015 2013 Marketing Chair . 9 Sherry Maupin , .._' 2018s 2015 2012 Strategic Initiatives Co -Chair 10 Alexa Hersel 2020 2017 2014 Events Chair 11 Chris Maurice 020. 2017 2017 Membership Services&_Bus. Dev Co -Chair 12 Vonna Torrey �— ,,; 2020 2017 .2017 Marketing, Events, Membership Services 13 Doris Armacost u-t �2110 2016 2013 Events, Strategic Initiatives,: Membership Services 14 Melanie Holmes ,20.20, 2017 2017 Strategic. Initiatives Co -Chair 15 Anette Spickard non -voting 2018 City of McCall 16 McKenzie Christensen non -voting 2010 Events, Marketing, Grant McCall Area Chamber of Commerce and Visitors Bureau Teams, Mission Statements, & Priorities Chamber Mission Statement: "The MACCVB supports and promotes local businesses for a sustainable, healthy, and engaged community for years to come." TEAMS Membership Services & Business Development: "The membership committee aims to provide value to membership through business to business engagement, cultivation of commerce, provision of resources and tools to help our area businesses reach their potential." Priorities: 1. Refresh 'After-hours' and Programs 2. Upgrade Membership Benefits 3. Upgrade Website 4. Financial Sustainability of Chamber Marketing: Mission Statement TBD Priorities: 1. Continue to Drive "Heads in Beds 2. Continue to Develop and Expand Membership Benefits 3. Create Robust Website for Both Members and Visitors Events: "MACCVB Events committee organizes and executes winter carnival and FOT and supports 4th of July, in an effort to drive commerce and well-being for our community." Priorities: 1. Winter Carnival 2. Festival of Trees 3. Any additional events that generate revenue for Chamber 4. Providing support, promotion, and networking for additional community events Strategic Initiatives: "The mission of the Strategic Initiatives Committee is to increase collaboration among community stakeholders who share goals that shape the future of the West Central Mountains to make it a great place to live, work and play." Priorities: To increase collaboration stake holders who share goals, 6 priorities: 1. Rec District 2. Housing 3. Sidewalks/Pathways 4. Workforce 5. Recycling 6. Business Retention. MCCALL CHAMBER OF COMMERCE Balance Sheet As of April 30, 2018 ASSETS Current Assets Checking/Savings Idaho First Grant Acct. Idaho First General Fund Idaho First Money Market Acct. Total Checking/Savings Total Current Assets Fixed Assets Property and Equipment Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Payroll Liabilities Sales Tax Payable Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 'Retained Earnings Net Income Apr 30, 18 25,983.90 9,365.65 9,001.75 44,351.30 44,351.30 2,472.46 2,472.46 46,823.76 976.97 2.28 979.25 979.25 979.25 47,057.86 -1,213.35 Total Equity 45,844.51 TOTAL LIABILITIES & EQUITY 46,823.76 FOR MANAGEMENT USE ONLY Page 1 MCCALL CHAMBER OF COMMERCE Balance Sheet As of April 30, 2018 ASSETS Current Assets Checking/Savings America's Best Communities Idaho First Leadership Account Idaho First Events Acct Idaho First Grant Acct. Idaho First General Fund Idaho First Money Market Acct. Total Checking/Savings Apr 30, 18 Mar 31, 18 $ Change Apr 30, 17 $ Change 0.00 0.00 0.00 2,075.15-2,075.15 0.00 0.00 0.00 4,344.72-4,344.72 0.00 0.00 0.00 3,470.67-3,470.67 25,983.90 30,754.21-4,770.31 2,065.31 23,918.59 9,365.65 13,249.10-3,883.45-1,870.11 11,235.76 9,001.75 9,000.64 1.11 10,000.04-998.29 44,351.30 53,003.95-8,652.65 20,085.78 24,265.52 Total Current Assets 44,351.30 53,003.95-8,652.65 20,085.78 24,265.52 Fixed Assets Property and Equipment Total Fixed Assets TOTAL ASSETS 2,472.46 2,472.46 0.00 2,472.46 0.00 2,472.46 2,472.46 0.00 2,472.46 0.00 46,823.76 55,476.41-8,662.66 22,568.24 24,266.62 LIABILITIES S EQUITY Liabilities Current Liabilities Other Current Liabilities Payroll Liabilities 976.97 1,153.31-176.34 318.75 658.22 Sales Tax Payable 2.28 -2.11 4.39 0.00 2.28 Total Other Current Liabilities 979,25 1,151.20-171.95 318.75 660.50 Total Current Liabilities 979.25 1,151.20-171.95 318.75 660.50 Total Liabilities 979.25 1,151.20-171.95 318.75 660.50 Equity 'Retained Earnings Member's equity Retained Earnings Net Income Total Equity TOTAL LIABILITIES 8 EQUITY 47,057.86 47,057.86 0.00 138,730.13-91,672.27 0.00 0.00 0.00 83,776.55-83,776.55 0.00 0.00 0.00-81,273.76 81,273.76 -1,213.35 7,267.35-8,480.70-118,993.43 117,780.08 45,844.51 54,325.21 '-8,480.70 22,239.49 23,605.02 46,823.76 55,476.41-8,652.66 22,568.24 24,265.52 FOR MANAGEMENT USE ONLY Page 1 MCCALL CHAMBER OF COMMERCE Profit & Loss YTD Comparison April 2018 Apr 18 Oct '17 - Apr 18 Ordinary Income/Expense Income GRANT INCOME 24,643.50 223,734.99 MARKETING INCOME 0.00 12,223.93 EVENTS INCOME-734.80 75,183.83 GOVERNANCE INCOME 1,514.72 18,739.25 Total Income 25,423.42 329,882.00 Gross Profit 25,423.42 329,882.00 Expense GRANT EXPENSES 28,882.51 192,886.81 MARKETING EXPENSES 499.95 6,074.24 EVENTS EXPENSES 1,000.00 66,102.55 GOVERNANCE EXPENSE 3,521.66 66,031.75 Total Expense 33,904.12 331,095.35 Net Ordinary Income-8,480.70-1,213.35 Net Income-8,480.70-1,213,36 FOR MANAGEMENT USE ONLY Page 1 MCCALL CHAMBER OF COMMERCE Profit & Loss by Class April 2018 EVENTS GOVERNAN... GRANT MARKETING TOTAL Ordinary Income/Expense Income GRANT INCOME 0.00 0.00 24,643.50 0.00 24,643.50 EVENTS INCOME-734.80 0.00 0.00 0.00-734.80 GOVERNANCE INCOME 0.00 1,514.72 0.00 0.00 1,514.72 Total Income-734.80 1,514.72 24,643.50 0.00 25,423.42 Gross Profit-734.80 1,514,72 24,643,50 0.00 25,423.42 Expense GRANT EXPENSES 0.00 0.00 28,882.51 0.00 28,882.51 MARKETING EXPENSES 0.00 0.00 0.00 499.95 499.95 EVENTS EXPENSES 1,000.00 0.00 0.00 0.00 1,000.00 GOVERNANCE EXPENSE 0.00 3,521.66 0.00 0.00 3,521.66 Total Expense 1,000.00 3,521.66 28,882.51 499.95 33,904.12 Net Ordinary Income-1,734,80-2,006.94-4,239.01-499.95-8,480.70 Net Income-1,734.80-2,006.94-4,239.01-499.96-8,480.70 FOR MANAGEMENT USE ONLY Page 1 MCCALL CHAMBER OF COMMERCE Profit & Loss by Class - GRANT April 2018 GRANT TOTAL Ordinary Income/Expense Income GRANT INCOME 1TC Grant 24,643.50 24,643.50 Total GRANT INCOME 24,643.50 24,643.50 Total Income 24,643.50 24,643.50 Gross Profit 24,643.50 24,643.50 Expense GRANT EXPENSES Tom Scott Initiatives 13,008.17 13,008.17 McCall Chamber Initiatives Marketing Other 8,080.64 8,080.64 Marketing Consultation -Mckenzie 7,793.70 7,793.70 Total McCall Chamber Initiatives 15,874.34 15,874.34 Total GRANT EXPENSES 28,882.51 28,882.51 Total Expense 28,882.51 28,882.51 Net Ordinary Income-4,239.01-4,239.01 Net Income -4,239.01 -4,239.01 FOR MANAGEMENT USE ONLY Page 1 MCCALL CHAMBER OF COMMERCE Profit & Loss by Class - MARKETING April 2018 MARKETING TOTAL Ordinary Income/Expense Expense MARKETING EXPENSES Visit McCall Magazine - Summer 499.95 499.95 Total MARKETING EXPENSES 499.95 499.95 Total Expense 499.95 499.95 Net Ordinary Income-499.95-499.95 Net Income-499.95-499.95 FOR MANAGEMENT USE ONLY Page 1 MCCALL CHAMBER OF COMMERCE Profit & Loss by Class - EVENTS April 2018 EVENTS TOTAL Ordinary Income/Expense Income EVENTS INCOME Festival of Trees Vendor Fees-1,250.00-1,250.00 Total Festival of Trees-1,250.00-1,250.00 Winter Carnival Income General Sponsorships 515.20 515.20 Total Winter Carnival Income 515.20 515.20 Total EVENTS INCOME-734.80-734.80 Total Income-734.80-734.80 Gross Profit-734.80-734.80 Expense EVENTS EXPENSES Winter Carnival Vendors 1,000,00 1,000.00 Total Winter Carnival 1,000.00 1,000.00 Total EVENTS EXPENSES 1,000.00 1,000.00 Total Expense 1,000.00 1,000.00 Net Ordinary Income-1,734.80-1,734.80 Net Income-1,734.80-1,734.80 FOR MANAGEMENT USE ONLY Page 1 MCCALL CHAMBER OF COMMERCE Profit & Loss by Class - GOVERNANCE April 2018 GOVERNAN... TOTAL Ordinary Income/Expense Income GOVERNANCE INCOME Other 400.00 400.00 Interest Income 1.11 1.11 Merchandise Sales 62.61 62.61 Membership Dues 1,051.00 1,051.00 Total GOVERNANCE INCOME 1,514.72 1,514.72 Total income 1,514.72 1,514.72 Gross Profit 1,514.72 1,514.72 Expense GOVERNANCE EXPENSE Community Development Committee Leadership 157.20 157.20 Total Community Development Committee 157.20 157,20 Payroll Expense Payroll Expenses Other 3,188.29 3,188.29 Mckenzie Payments 107,60 107.60 Total Payroll Expense 3,295.89 3,295.89 Payroll Overtime 121.19 121.19 Payroll Taxes 214.52 214.52 Employee Benefits 200.00 200.00 Bank Fees 5.00 5.00 Merchant Service Fees 91.66 91.66 Legal and Accounting 300.00 300.00 Office Expense-1,548.58-1,548.58 Postage 71.55 71.55 Rent Expense 144.00 144.00 Travel 8,72 8.72 Utilities 460.51 460,51 Total GOVERNANCE EXPENSE 3,521.66 3,521.66 Total Expense 3,521.66 3,521.66 Net Ordinary Income-2,006.94-2,006.94 Net Income-2,006.94-2,006.94 FOR MANAGEMENT USE ONLY Page 1 MCCALL CHAMBER OF COMMERCE Profit & Loss Budget vs. Actual Total October 2017 through April 2018 Oct'17 -Apr 18 Budget $ Over Budget Ordinary Income/Expense Income GRANT INCOME 223,734.99 211,441.18 12,293.81 MARKETING INCOME 12,223.93 36,500.00-24,276.07 EVENTS INCOME 75,183.83 88,350.00-13,166.17 GOVERNANCE INCOME 18,739.25 6,885.00 11,854.25 Total Income 329,882.00 343,176.18-13,294.18 Gross Profit 329,882.00 343,176.18-13,294.18 Expense GRANT EXPENSES 192,886.81 190,467.30 2,419.51 MARKETING EXPENSES 6,074.24 19,000.00-12,925.76 EVENTS EXPENSES 66,102.55 60,228.00 5,874.55 GOVERNANCE EXPENSE 66,031.75 62,059.83 3,971.92 Total Expense 331,095.35 331,755.13-659.78 Net Ordinary Income-1,213.35 11,421.05-12,634.40 Net Income 4213.36 11,421.06-12,634.40 FOR MANAGEMENT USE ONLY Page 1 Financial Meeting w/ Team Leads April 20, 2018 1. Grant budget — we use to cover the 12.5% cash match, but now we use City funds (winning) We did have a small set back with KTVB this year cost us $6,000, but we do have $12-15k in excess. Next year, with limited LOT funds the plan is to use the magazine profit for the cash match. We can spend the cash reserve. Note: Kendra's work can be a cash match, whatever the City isn't doing, we can apply for (LOT funds) Side Note: The $25k to office, we need to track, many different ways to do that, best way might be % to total budget. 2. Member services — increasing dues will bring in estimated $15,000/revenue est. 3. Strategic and Broad — no revenue / no expense. Should probably make sure we put a line item in for misc. of $500.00 (just in case) 4. Marketing — winter magazine up $381.00 Summer magazine up (we are up $5,000 from budget) Web advertising— not a great system and needs to get refined, down $2500 from goal (new system being done, next year should be better) As a whole, we are down $1500 against budget in Marketing 5. Events — Down 10K from fireworks funds that we have not received. 8K anticipated in July, $8K more in the fall along with the $2K & $2K If LOT passes the vote, then we have an opportunity next year to apply for LOT funds for different aspects of Winter Carnival, not just the fireworks, porta potties, parking etc that fit with mitigating tourism impacts. FOT— down on budget $1400, but we saved costs on employee overtime. The trees didn't go as high as the previous year, next year to do differently, charge a $5.00 entry fee, and then also do a sugar cookie showdown, instead of catering snacks. Get different people to participate in cookie showdown. Winter Carnival — down $6200, sponsorships were down, but we made more than last year on the raffle. To make up that difference, Double the advertising on the July 4th event guides, est $7500.00. Also we will be doing Bingo in May/June to bring in additional revenue to offset the loss. Overall, Events is down $7600.00 cCall AREA CHAMBER OF COMMERCE & VISITORS BUREAU HOW IS THE MCCALL AREA CHAMBER GROWING? 400 350 300 - 250 200 150 100 50 0 O 0 69 MARKETING GRANT LO•\O `L0\\ `L0\`L ti0<1i 3 0 N ' ,y0 ,LO ,y0 LO 10 0 0 0 0 M Our Idaho Travel Council Grant is used to promote the McCall Area and drive tourism to our community to support local businesses. While many of our members are not "first tourism dollars," the benefits of a robust tourism economy help drive new second homeowners, full time residents and new business and industry to the area which benefits us all. Annual Grant Award Growth Funding increase of 554% in 10 years Monthly Business After Hours Downtown Tree Lighting Leadership Academy (new in 2016) Fourth of July Guide (new in 2017) Continuing Education Classes New Website (winter 2018) 600 525 El Unique Users Pageviews 450 375 300 225 150 75 � vi 0 WEBSITE 0 M., of v c0 a v 0 0 ,\h '\� �1 ,LO y0 'V 'V ,y0 In December 2018 we plan to launch a brand new website. The site will integrate a number of new features including: User accounts that allow site visitors to save ideas, business listings, events, etc. Improved search function to make finding your business easier New advertising/promotional opportunities for our members Updated event calendar Member Marketplace where you can share special offers with other members Member Media Library - use these photos and videos free of Charge in your own promotions and marketing Resource area for locals including educational opportunities, training, information on current issues, etc. Annual Website Growth Unique Users grew 505% in 10 years Annual Pageviews grew 240% in 10 years CURRENT PRO GRAMS Semi -Annual Membership Meetings Visit McCall Magazine (new in 2015) Mountain Hollydays (new in 2016) McCall Winter Carnival Festival of Trees (new in 2015) McCall Ale Trail (new in 2017) COMING SOON Culinary Tours (fall 2018) Member media library (winter 2018) Market Research Project (spring 2019) t 4 ®®®' T a� £� Minimum Membership CAR,� tit `` E Members always ' � � ,(3 �. rj Minimum Membership Level 4 0. ` N1 have Membership based cCai®®A AREA CHAMBER OF MEMBERSHIP p Levels Based the option to Annual Dues25 Level on FTE's COMMERCE LEVELS on "Full Time go up membership �^ �' '� Non Profit 11 & VISITORS BUREAU Equivalent" q levels �' �jD $175 Supporter 1-2 FTE Employees. if desired. ` i5 $370 Bronze 3-9 FTE '100 $575 Silver 10-24 FTE `� dS0 $800 Gold 25-49 FTE z� 2�° $1,195 Platinum 50+ FTE Full Page Business Listing with profile customization at mccallchamber.org x x x x x x Event promotion on mccallchamber.org, social media, newsletter features x x x x x x Collateral displayed at McCall Chamber office x x x x x x Access to shared photo/video library - use this media in your own promotion x x x x x x Priority referrals for your business/organization x x x x x x Listing in two annual issues of Visit McCall Magazine x x x x x x Exclusive advertising opportunities in Visit McCall Magazine, Fourth of July Guide, Mountain Hollydays Guide, and mccallchamber.org x x x x x x One annual branded, promoted post on Chamber social media channels x Multiple category listings in two annual issues of Visit McCall Magazine x x x x Highlighted listing in two annual issues of Visit McCall Magazine x x x 10% discount on web advertising on mccallchamber.org x 15% discount on web advertising on mccallchamber.org x Feature placement on mccallchamber.org category landing pages x MEMBERSHIP APPLICATION Company Name: Contact Name and Title: Is this the person to contact about billing? Yes No If "No," please provide billing contact: Main Email Address: Billing Email Address: Website Address: Business/Office Phone: Cell Phone: Physical Address: City: State: Zip: Mailing Address: City: State: Zip: Social media Links (any that apply): Facebook: Twitter: Instagram: Other: Hours of operation: Please email or provide: - Description of Business (up to 500 words), Logo (jpeg, gif, tif, or png) - 1 MB limit, Photo that represents your business Membership Level (please refer to first page for membership level descriptions): Please indicate which Chamber programs & events are of interest/important to your business or organization: ■ McCall Winter Carnival ■ Leadership Academy ■ Continuing Education Classes ■ Fourth of July ■ Business After Hours ■ Tourism Marketing ■ Festival of Trees ■ Membership Meetings ■ Visit McCall Magazine ■ Mountain Hollydays ■ McCall Ale Trail PLEASE MAKE YOUR PAYMENT BY STOPPING BY THE CHAMBER OFFICE WITH CREDIT CARD, CASH OR CHECK. 605 N THIRD STREET 1 PO BOX 350 SIGNATURE: DATE: McCall Chamber Member Services Committee Monthly Update Member Services Co -Chairs: Chris Maurice & Jay Masterson Chris Maurice, Jay Masterson, Gary Thompson, Doris Armacost, and Vonna Torrey Status': • Regular Membership Services Committee Meetings TBD In • Continue to add value add programs for chamber members Progress Comprehensive succession planning document • Policy & Procedure Documentation ■ Missions Statement: Mission`Statement &Membership Priorities `- • Website input, whish list and recommendations for Membership Srvs. Status Update: 5/10/2018 Dues increase and category Recommendations . .Member application update with committee an board ?'s Succession Planning Document • Board Application Policy and Procedure manual for Memb6ithip-Services `See: a in first column Belo• Recent Accomplishments & Next Steps ■ "The membership committee aims to provide value to membership through business to business engagement, cultivation of commerce, provision of resources and tools to help our area businesses reach their potential." ■ Attached Document ■ Dues Increases ■ Recommendations and call for vote at S/10/2018 Board Meeting. ■ Succession Planning ■ Rough Draft submitted ■ Board Application Draft ■ Add Board & Committee interest questions to Chamber Membership Application ■ Policy & Procedure Document ■ Living document that will contain Committee Mission Statement, Key Dates and Procedures for implementing core functions of Membership Committee 100 5/10/2018_ 5/10/2018 6/1/2018 • Dues Increase • Need to provide comprehensive value Statement • Ensure we do not lose members • Website Wish List • Communicated what features and membership identification levels could be highlighted • Website functionality for self updates Upcoming Website Update • What online feature can be added for online sign- up and tracking. • Additional revenue source . • Succession Planning Document Mcall Chamber Membership Services Committee Monthly Update Membership Services Co -Chairs: Chris Maurice & Jay Masterson ottitcdf-'0,. Chris Maurice, Jay Masterson, Gary Thompson Doris Armacost, and Vonna Torrey Currently scoping projects that will require budgeted expense and hopefully off -setting revenue/Income stream • • • ". • • • •: • • TBD Status Update: 5/10/2018 • McCall Chamber Strategic Initiatives Committee Monthly Update, Strategic Initiatives Sherry Maupin ar et T2 Sherry Maupin, Gary Thompson, Belinda Provancher, Scotty Davenport, Sandra Schiffman, Melanie Holmes, Doris Armacost, Steve Jones, Michelle Groenvelt 0 r���yyy,, 0.0 IYU�� 1e1���s>�^ Y �Ii6WtWk�lAlit§ 2� �ht�� ��"'�� ,,. � /� ,1 Yr,,,�x.� ip1� "The mission of•the Community D.evelopment.Committeeas to' increase collaboration among community stakeholders who share goals that shape the future of the.lNest Central Mountains to make it a:great ,place to live, work and play. . 4i7- Status Update: May 2018 Recreation District • Housing •': Sidewalks & Pathways:.:, • work Force Education Recycling • Business Retention- Succession planning & Support See bolded In first columnbelow 1) The Strategic Initiatives Committee will be working on the above referenced projects. Top priority is housing. What can be accomplished with the resources available. We will be holding a meeting dedicated to the housing conversation and bringing local professionals to the discussion. What are barriers to local housing? What can we overcome? What is already being done? 2) The passage of a Recreation District. This group will be helping to educate the community on what could be accomplished with this District. How will this impact our economy and what are the priorities of the District. This is in collaboration with the WCMEDC and the steering committee being formed. 3) Sidewalks and pathways. We will follow the ongoing conversation that was started as a grassroots effort to build sidewalks on 3rd street. The City has issued a letter to ITD on moving Hwy 55 to Deinhard and overcoming issues of drainage and issues along 3rd street before this would be exchanged with ITD for Deinhard. There will be need of educational open houses to discuss with the business community. May:2019 .:` .`.. ongoing Dec2018 ongoing informational `: ongoing LUpcoming McCall Chamber Events Committee Monthly Update Events Chair: Alexa Hersel Irk 7 gto. Alexa Hersel, Lindsey Harris, McKenzie Kraemer, Belinda Provancher, Tammy McCloud, Doris Armacost, Kristin Amarante, Michael Hayes, Vonna Torrey, 4�y�y w+ The McCall Area Chamber of Commerce and Visitors Bureau Events Committee promotes and supports community events and encourages and educates commerce and wellbeing. • Mountain Hollydays • -. Festival ofTrees • Winter Carnival Spririg Memberrshlp-Meeting • Downtown Tree Lighting Priorities include: Winter Carnival, Festival of Trees, and 4v' of July. Bike aO WOrk(1150nti1 vreek, day) `s • Wine & Art Walk/Midtown Block Party Spring:Bmgo`Furidraiser''.. Recent Accomplishments & Next Steps Status Update: 4/9/2018 Bike to Work (BTW) • The Chamber will continue to promote BTW events as informed. Spring Membership Meeting • Location: Pilgrim's Cove, Sponsorships filled, Program agenda and speakers filled, decor and logistics completed Wine and Art Walk/Midtown Block Party —June 30 • Lindsey and Kristin will work together to confirm logistics Festival of Trees • Forming the committee and will organize an initial meeting/brainstorming session in May • Rail Jam Competition —A part of 2018 Winter Carnival; X-Games Qualifier; Encourage them to seek corporate fundraising instead of local fundraising. • Spring Fundraising Bingo • Lindsey will reach out to Foresters to coordinate logistics. Date set for 6/7/18 • Will also look at potentially hosting a fall fundraising Bingo Y Y Y 100 100 1/22/17-11/26/17` 100 1/26/18-2/4/18 5/17/18 100 11/24/17 90 May 2018 30 6/30/18 40 6/7/18: Future Potentials • Culinary Tour to be held in fall? • ATV Take Over —an August event to be held at the Activity Barn and Brundage Upcoming • Succession Planning for future events. • Setting up subcommittees to help with bandwidth 10g � McCall Area Chamber of Commerce & Visitors Bureau ?(A. C'11� v December Meeting Minutes: Thursday, April 12, 2018, 7:30 am @ Shore Lodge Corporate Offices Board Members Present: Mike Vineyard, April Whitney, Chris Maurice, Jay Masterson, Alexa Hersel, Sherry Maupin, Doris Armacost, Gary Thompson, Anette Spickard, Tammy McCloud Board Members by Phone: Sandy Schiffman Board Members Absent: Melanie Holmes, Belinda Provancher, Scotty Davenport, Vonna Torrey Office Staff: Lindsey Harris Guest: McKenzie Christensen 7:37 AM Call to Order by Mike Vineyard Minutes: Motion to approve by Alexa, 2nd by Doris to approve minutes. Motion passes. City Update: LOT renewal up the May 15th ballot, April 17th there will be a community stakeholder meeting for 4th of July planning, May 5th Firewise, business meetings are happening for the Lenora project to alleviate business impacts. Alexa offered to speak at City Council tonight on behalf of the Chamber. Governance Committee: A. Team Mission Statements & Priorities a. Events—"MACCVB Events committee organizes and executes winter carnival and FOT and supports 4th of July, in an effort to drive commerce and well-being for our community." Mike asked what the events committee plans to do when other events get presented to us. At that point we will let that event know we will provide support and promotion for that event and provide the networking of parties/people. b. Business Development and Membership Services —"The membership committee aims to provide value to membership through business to business engagement, cultivation of commerce, provision of resources and tools to help our area businesses reach their potential." Recommendation of raising dues across the dues $50 for all membership. Introduce adopt -a non-profit membership program so that a member can pay for a non -profit's membership. Membership Plus program is the 3rd recommendation, which include, for an additional membership fee, access to special programs, business to business deals, tools to give them a leg up while also be additional revenue for the chamber. We need to update and reevaluate the proposed membership recommendations by May 10th board meeting, Breakfast on May 17th will be the roll -out to membership. Question was asked if the Membership Plus program would be ready to announce along with the new membership levels in May. Gary mentioned the non-profit component and Sherry mentioned that the Community Foundation will have a non-profit summit slated for August. Succession planning— incorporate asking new members on their application if they would be willing to be a part of a committee or be a board member. April suggested crafting the "ask" for participation to say "would you like to be involved in the following efforts?" We additionally need leadership within the board. Sherry brought up that getting to know members' strengths and talents is also important to identify so they can be recruited for those. c. Strategic Initiatives - Mission Statement: "The mission of the Strategic Initiatives Committee is to increase collaboration among community stakeholders who share goals that shape the future of the West Central Mountains to make it a great place to live, work and play." To increase collaboration stake holders who share goals, 6 priorities: 1. Rec District 2. Housing 3. Sidewalks/Pathways 4. Workforce 5. Recycling 6. Business Retention. d. Marketing: Short a mission statement today, but priorities include continuing to drive heads in the beds, membership benefits, robust website for both members and visitors. A mission statement will be forthcoming. Sherry asked how KM Sales situation may affect the magazine. McKenzie says ad sales are ahead, but the one area that is a little slower right now is magazine distribution. Doris asked if grant funds were available for distribution costs. B. Succession Planning —Jay, April, Sherry and Mike's positions are up in July. Next meeting, board members are tasked with bringing new names to the table for board positions. Sherry mentioned that we should be assessing who do we need at the table, McKenzie mentioned the idea of having an executive director to help assuage the pressure of the leadership roles on the executive board. Ideally, this is the situation at the Chamber, but not there yet financially. C. Sherry moves to adopt the new mission statement language, Alexa 2nds, Motion Passes D. Clarify committee participants after this meeting E. April 20th at 9 am Financial meeting with executive team and committee chairs. Office: Board conversation and agreeance to increase hourly rate of 2nd office position and move to part-time hours to attract more qualified candidates. Interviews will occur the first week in May. Treasurer's Report: We are down in revenue, but have consolidated the accounts. Financial meeting will help flush out where we are at with budget and the deficit. Gary moves, Sherry 2nd, motion passes to approve financials. Marketing: $365,00 ask in the grant. $30k market research — perception of McCall, $35k for website, grant presentations May 2nd in Boise, July is when we will know our award, funds can be used Sept.1. Blue 541, Drake Cooper, and Carew Co. bid for our RFP for the website. Events: official follow-up for WC forum was requested by board, Bike to Work week effort in the works, Early summer event block party/wine and art walk EDC —April 23 next rec district meeting, April 30 next board meeting, community foundation board formed and 501c3 received, June 11th nonprofit center board training at IFB, since Sherry is leaving the Chamber Board, the Chamber should nominate another person to be represented there. Issue right now regionally with waste not being accepted from portapotties, Valley County P&Z has a hearing tonight about a proposed wedding venue up Boulder Lake Road and we need these venues, woody bio mass study is in the work to assess our region's viability, regional tech school is McCall Area Chamber of Commerce & Visitors Bureau Board Meeting Agenda Thursday, May 10th, 2018 7:30 a.m. @ Shore Lodge Corporate Offices Board meeting call to order at 7:30 a.m. • Approval of April Minutes • City Update by Anette Spickard (provided in packet) • Governance Team: Mike Vineyard, Jay Masterson, Gary Thompson and Tammy McCloud 1) Succession Planning — June Elections • Board Member Candidates • Changes to process and formats (Member Services -Jay) • Recruiting Priorities (leadership, strategic initiatives team leader) • 2019 Leadership 2) Board Absences 3) Cup and Flower Fund • Office: 1) Staff Update 2) Idaho Chamber Alliance • Treasurer's Report: Finance/Grants: Tammy McCloud (Chair), McKenzie, Lindsey, • Financials Review • April Financial Meeting Recap • Team Reports: a. Membership Services: Jay (Co -Chair), Chris (Co -Chair), Doris, Vonna, Lindsey, Gary i. Membership Dues ii. Spring Membership Breakfast b. Marketing/Communications/Website: April (Chair), Vonna, Belinda, McKenzie, Lihdsey, c. Strategic Initiatives: Sherry (Co -Chair), Melanie Holmes (Co -Chair), Gary, Michelle, Scotty, Steve, Lindsey, Lyle Nelson (St. Luke's) d. Events: Alexa (Chair), Doris, McKenzie, Lindsey, Tammy, Kristin Amarante, Michael Hayes (Brundage), Vonna i. June 7 Bingo ii. June 30 Summer Kick-off Block party e. Grant: McKenzie, Tammy, Lindsey 5. Community Reports a. New Meadows- Sandy Schiffman b. Donnelly- Belinda Provancher c. Cascade- Scotty Davenport 6. WCMEDC (Sherry Maupin) 7. Additional Topics: Midas Update May Membership Breakfast: Thursday, May 17th at Pilgrim Cove from 8 am —10 am City Council Community Reporting: May 10th with April Whitney (Thank you, April!) June Board Meeting: June 14th, 2018 at 7:30 am at Shore Lodge Offices " Western Idaho Community Action Partnership (WICAP): To promote the capacity, competency, responsibility, opportunity, power and self-sufficiency of people experiencing economic and related problems or disadvantages. To create an environment in the community that values and supports shared responsibility, cooperative problem solving and social, cultural and economic diversity. The Community Action Team meets the last month of each quarter on the second Thursday of the month. Their next meeting is scheduled for March at 11:00 in Donnelly. The regional Board meets in Payette monthly. One Council Member serves as a representative of the City - currently Council Member ,P ymon. " Big Payette Lake Watershed " visor the study and protection of water u �� is McCall's sole source of drinking a and aesthetic asset for the comm ity One Council Member serves a y Grou. an advisory council that has overseen ali Payette Lake since 1995. Payette Lake er, and an enormous economic, recreational . ( ure if this is still an active group) a member of the Bo Last assigned - Council Member Scott - City staff serves on e Technical Advisory Co 'ttee. " MCPAWS Board of Directors: Members of this Board attend monthly meetings on the last Tuesday of each month as well as show an active interest in MCPAWS by " participating on board committees, attending or volunteering at MCPAWS events, engaging in fundraising efforts and occasionally volunteering at the shelter or Thrift Store. One Council Member serves as a voting member - Last assigned Council Member Scott. " West Central Mountains Economic Development Council (WCMEDC): To encourage Valley and Adams County communities, businesses and organizations to act more cohesively towards an improved local economy. To solicit or assist projects. that substantially strengthen the local economy (through business stimulation; community & infrastructure development; sector development). To inspire and solicit creative ("outside the box") solutions for issues at hand. To attract businesses and economic opportunities to the region. To assist in the creation and maintenance of a climate that fosters economic growth and viability. A city council representative to serve as a voting member. Meetings are held every 1st Thursday of the month at 4:00 PM, location varies. Last assigned - Council Member Giles �' There are other representative or liaison roles that can be filled by a Council Member or a staff member: " McCall Area Chamber of Commerce Board of Directors: One representative of the City serves as an ex-officio, non -voting member (currently Michelle Groenevelt, " Page 2 Community Development. Director — Recommend that this be filled with the City ,Community • Payette River Scenic Byway Advisory Council: One Council Member or staff member serves as a representative of the City (Last assigned Delta James, Economic Development Planner). (/l1 Lf.L�tJ1 kt_c_ Ca al f -1- HA • Page 3