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HomeMy Public PortalAboutFY2017 Council Notes5:30 p.m. :35p.m. AGENDA McCall City Council Regular Meeting July 13, 2017 at 5:30 p.m. ~/5 - McCall City Hall (Lower Level) Legion Hall 216 East Park Street OPEN SESSION ROLL CALL PLEDGE OF ALLEGIANCE APPROVE THE AGENDA All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately. Staff recommends approval of the following items: · 1. Payroll Report for Period Ending June 16 , 2017 2. Payroll Report for Period Ending June 30, 2017 3 . Clerk's License Report · 4. Warrant Register -GL 5. Warrant Register -Vend or DEPARTMENT REPORTS Review Monthly Department Reports COMMITTEE MINUTES 1. Environmental Advisory Committee 201 7 -April 18 2. Golf Advisory Committee 2017 -February 15 3. . Golf Advisory Committee 2017 -March 8 4. Golf Advisory Committee 2017 -April 12 5. Golf Advisory Committee 2017 -May 10 6. Historic Preservation Commission 2017 -May 22 7 . Library Board of Trustees 2017 -May 11 8. McCall Improvement Committee 2017 -May 11 9. Planning & Zoning Commission 2017 -May 2 PUBLIC HEAR.IN 17-133 Request to approve PUD-16-01 Silverpine Village Development Agreerrient AB 17-135 Request to approve CUP-17-05 Camp Pinewood Master Plan Update IJBl':IC COMMENT 0~ At this time, the Mayor will call for any comments from the public for any item(s) the pubhc may wish to bring forward and discuss. Please limit comments to four ( 4) minutes. The City Council does not take any action or 1:fiake any decisions during public comment. To request Council action during the Business portion of a Council meeting, contact the City Manager at least one week in advance of a meeting. Page 1 of2 MCCALL CITY COUNCIL AGENDA July 13, 2017Regular Meeting ~Sp.m. Jsop.m. io,p.m. ~p.m. ~j20p.m. l 30p.m. .J45p.m. dp.m. ~p.m. 8:35 p.m. 8:50 p.m. PRESENTATIONS AB 17-13 8 Presentation of Certificate of Appreciation to Carol Coyle for 16 Years of Service Recognition PROCLAMATIONS AB 17-136 Request to Proclaim July 15, 2017 as Careers in Aviation Day BUSINESS AGENDA AB 17-134 Requestto Recognize the McCall Centennial Committee for their outstanding efforts and authorize the Dissolution of McCall Centennial Committee AB 17-137 Request to Adopt Resolution 17-12 to Surplus Property from the Police Department - Tasers · AB 17-140 Request to Approve Midas Gold Project Letter of Support AB 17-142 Solar Eclipse Discussion AB 17-143 Golf Professional Contract Discussion Continued AB 17-139 Request to Approve the City Manager Recruitment Contract with Peckham & McKenney Executive Search Agency Upcoming Meetings Schedule Discussion EXECUTIVE SESSION o PERSONNEL -Hiring -Pursuant to Idaho Code §74-206 (1) (a): to .consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; OPEN SESSION AB 17-141 Request to Appoint BessieJo Wagner, City Clerk as Interim City Manager ADJOURNMENT Americans with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance, contact City Hall at 634-7142 at least 48 hours prior to the meeting. MCCALL CITY COUNCIL AGENDA July 13, 2017 Regular Meeting Page 2 of2 Memo To: City Council From: Nate Coyle, City Manager Date : 7/6/2017 Re: Monthly Department Report -June 2017 Council Members, Please find my highlights from the month of June below: 1. Budget Process Update: ~/1 l; ~t?f . '" (6~? 6<.AL Lt( , {]_vr--lv"-v/-c..,L ff~ J:11Avf 4 City of McCall CITY MANAGER Staff is working to make revisions to the FYI 8 draft budget following the initial conversation with the Council on June 30th. The City has not yet received healthcare quotes for inclusion in the draft budget. Once this information is received, it will be shared with the City Council. Staff will be prepared to present a revised budget for consideration of the City Council on July 14th. Within this pending presentation, staff will focus on finalizing direction for the Tourism LOT, outside agency requests within the general fund, and other O&M and capital funding components of the budget. 2. Waste Water Consolidation Update I continue to work with staff to prepare for the pending consolidation of waste water entities. As noted in the annexation agreement, the annexation date is contingent upon the date that !Jends are i sued. We are still awaiting an estimated date for when this will occur, h0 e' erth proje£tion · that thi will completed in mid to late ugust. I will be looking to coordinate an update presentation for the City Council during the July 27 th meeting. g / 3--1 -fr.h-Jk,--~ 3. Website Development Process The contract for website development has been executed . The general timeline for completion of a new website is three to four months. Erin Greaves will hold a discussion with the City Council in the upcoming weeks to obtain general feedback/direction from Council members to prepare for the redevelopment process. Monthly Department Report -City Manager . Page 1 of 25 4. Fourth of July in McCall There were no significant issues faced by the City of McCall during the Fourth of July holiday. Staff wiH prepare an update for the Council to be provided at the July 2'fh Council meeting. Additionally, s will begig rep ion of a post-J Y, Fourth meeting with partner agencies to debrief the holida)l andassociatedplanningeffo . ~ ~ ~ RJ. ~c:/!.~? 5. Commerce Str~t Construction · LJ Public Works staff provided written correspondence to property owners on Commerce Street announcing the commencement of reconstruction efforts tci begin on/about July 17th. The letter outlined anticipated impacts and mitigation efforts which are associated with this project. Additional information about the project can be found on the City's website. 6. City Manager Recruiting and Selection I will present a proposal for selection of an interim City Manager during the July 13th meeting. I will also provide a recommendation for selection of a recruiting agency to be utilized in the recruitment process at this meeting. This recommendation meets the direction provided by Council to utilize a recruiting agency for this process. Traci Malvich, Erin Greaves, and I reviewed three separate proposals and feel confident that we are providing a strong recommendation for consideration of the City Council. Monthly Department Report -City Manager Page 2 of25 Memo Ci ty of McCall To: City Council From: Jay Scherer, Airport Manager CC: Nate Coyle, City Manager Date: 7 /5/17 Re: Monthly Department Report -June 2 017 1. AIP 23 -Ramp Rehabilitation: The bids were opened June 15, 2017 and the project subsequently awarded to Granite Excavation contingent on grant award. Project cost was Bid award packages sent to FAA, awaiting grant funding notification. 2. Lease Rates and Airport Fees: An ordinance was approved at the June 29, 2017 Council Meeting allowing the Airport to charge fees for vehicle parking and snow removal on leased property. R U€ ting publ"e Ge ..,,....._.. . ...,ublic Hearing to be heklat :July 27 7 Cowicil Meeting. ,\. <. ,~~-(} ,\~ 3. Puget Sound Antique Aircraft Club {PSAAC) Air Tour: -~ ~ · ..-,y~ -, 7 ~ u . 4-V'{l"VV tL<-J ~ o-4 ~ . Preparation for the Air Tour continued in June. We are now expectin 5 · :c.t d 10 visitors. cGa :was selected as a stop on the PSAAC Air Tour. Every other year the PSAAC conducts an Air Tour for club members to fly their aircraft to different cities. Arrival is over a period from 11 :00 a.m. to 12 :3 0 p .m. Airport staff is working to provide food vendors at the Airport to enable interaction between the public and the pilots of these aircraft. Tfie tour will lie staying at the"Best Western, taking a 6oattour, ana be on their own for dinner in town L.>J.---!-,o c:L<J J_ ~ <- ..--1--, ... I}., ~ 0,-....:C., h )_ 4. Airport Open House: ~ I ~ 0 Preparations for the il'pon @pe ouse continue "th areers ~· ciation:::as::: ;theme. An event will be held at the Airport July 15, 2017 from a.m. to 2.p.m. Static aircraft displays, helicopter rides, speakers, and drone demonstration are planned for the event. Monthly Department Report -Airport Page 3 of 25 Memo City of McCall · To: City Council From: Michelle Groenevelt, AICP, Community Development Director CC: Nate Coyle, City Manager Date : 7 /5/17 Re: Monthly Department Report -June 2017 1. McCall In Motion: · Draft Plan is going through an internal review process prior to submission for public review in August. Staff and consultant team are still hustling to get the Plan to the governing board this fall for adoption. 2. McCall Area Code Update: Jim Carter, code writer from Logan Simpson, has outlined a reorganization of Title 3 and 9. His next steps prepare the text for the shoreline and scenic route overlays and start on the CBD zone provisions . He is researching other Idaho and western communities for good examples ofform- based standards and the resulting built environment as examples to help McCall's choices. This process will slightly follow the Comprehensive Plan process. 3. Certified Local Government status: The City of McCall has been recertified as a Certified Local Government under the guidelines established by the National Park Service and administered by the Idaho State Historic Preservation Office. Thi eertificatio aHow:s the City: o be awarde federal funding for historic reseFVatien projects. ~ '4. Public Art on Lardo Bridge: Monthly Department ~eport -Community Development Page 4 of25 5. GIS emthwest Idaho QIS Us up meeting ere c all. This year's topic is Giving Back and Building Communities . Currently working on several custom maps for various departments. Continuing to collect field data for the McCall Stormwater network. Helping to wrap up the updates to the FEMA maps. Assisting in effort to create caps for the poles of the current bike and pedestrian wayfinding signs. Monthly Department Report -Community Development Page 5 of25 "O a, (0 (1) Ol 0 ... I\J 01 Depa rtm e nt Streets Department Parks Public Works/Water Public Works/Sewer Streets Department Library Community Development Parks/Recreation Library Library Library GRANT STATUS REPORT-June 13, 2017 Pr oj e ct Nam e Pr oj e ct Purpose Funder Amount Manager Mission Street . TBD Reconstruct Mission Street FHWA through $2 .1 9 million Reconstruction from Deinhard to S. City LHTAC Limits Riverfront Park Kurt Wolf Improve road surface , IDPR $17,866 Access park i ng , and stormwater Improvements management at Riverfront Water Master Plan Nathan Stewart Update Master Plan IDEQ $89,998 Update Groundwater Study Nathan Stewart Study leakage at wastewater IDEQ $77,000 pond Commerce Street Phillip Bowman Reconstruction of LHTAC $100,000 Recons t ruction Commerce Street : stormwater and sidewalks Digita l History Meg Lojek/ Hi re a temporary assistant Idaho $2000 Intern Casey Bruck for historic records scanning Humanities Council Br idg in g the De lta James Public art i nsta ll ation on Nationa l .. $25 ,0003"' Source : the Arts Lardo Bridge ; partnership Endowment for and Payette Lake with MAHC programming the Arts Mile High Mile Tara Woods Event supplies/promotion Rotary Club $500 Library Expansion Meg Lojek Capi.ta l Campaign request Rotary Club $15,000 Library Expansion Meg Lo j ek Capita l Campaign Request Laura Moore $100,00 Cunningham Foundation Library Expans i on Meg Lojek Capita l Campaign request McCall $5000 Progressive Club NOTE : THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANT FUNDED PROJECTS ADMINISTERED BY AIRPORT DIRECTOR OR MCCALL POLICE DEPARTMENT. Status N o change. Expected to be on draft FY18-22 ITIP . No change: Work to be completed in FY17 No Change: Project is underway. No Change: Proj ect is underway. Updated: Project awarded and will take place late summer 2017 No chan ge: Project underway. l~pdated: AWARDED! Updated: not award ed Updated: not aw arded No change: Will be notified in late summer Upd ated: not award e d in first round but will be considered in second round. Memo City of McCall To: City Council From: Eric McCormick, Golf Course Superintendent CC: Nate Coyle, City Manager Date: 7/6/2 017 Re: Monthly Department Report -June 2017 1. Weather: The weather went back to cool and wet to hot and dry which makes it hard to irrigate around; 2. Staff: At the end of June, staff was reduced as one of the summer seasonal's family moved out of the area. Was able to hire a long term seasonal to replace the one that we lrnew was leaving the first of the month. · · 3. Greens: Greens are in good shape other than some topdressing is needed. The so d is a little on the wet- side, however, reluctant to dry them up with it as hot as it is. 4. Practice Green Expa ns ion: The green expansion area is shaped and filled with sand and compost mix, and it took a quarter of the time that it normally would have taken with the other equipment typically used. The plan is to cut sod at the nursery and move it onto the expansion area next week during the Pro Am. The goal is to have it open during the Amateur. 5. Golf Co urse P lay: Monthly Department Report -Golf Course Page 9 of 25 Memo To: City Council From: Davi d Simmonds, Information Systems Manager Date: 7 /5/17 Re: Monthly Department Report-June 2017 Council Members, City of McCall INFORMATION SYSTEMS Brieflnformation Systems updates from June and early July, 2017: 1. FY18 budget and project preparation: A major theme of the P(l 8 program will be completion of an Office 365 / hosted email, office phone and Sharepoint project. ,The I -orld h~mo s ongly in tfi -tiheeGtien 0£ o.s (.o " l0u.a ') services and software scnptmn r er than 12emetual software li_cense ur:ch es . In addition to providing new capabilities and benefits to City staff, thi s proj ect is also projected to have a lower cost than continuing with the software and services model we've implemented for the past 15 + years. First-year implementation and consulting costs result in a higher than usual software budget, with a reduced cost thereafter. 2. Current pro jects: A planned June 2017 datacenter expansion is complete. The new hardware, storage and network equipment provide increased capacity, better data backup options, fault tolerance and performance. A network upgrade for the Parks & Rec offices on D einhard A venue is complete . Major finnware upgrades to all core network equipment have been comp1eted , with firewall platform software / firmware upgrades coming next. Remote facility network wireles s link upgrades are underway . Rollout of the last FYI 7 desktop I laptop computers is wrapping up this week. Monthly Department Report -Information Systems Page 10 of25 Memo City of M cCall To: City Council From: Meg Lojek, Library Director CC: Nate Co yle, City Manager Date: 7/6/2017 Re: Monthly Department Report-June 2017 1. Building Expansion Project: Work continues to estimate local philanthropic capacity for the Library expansion campaign. Consultants are finishing the one-on-one meetings with interested members in the community and their report is due at the end of July. On i-result.i that :tne±ib '3eeame ffiec enefaeters f the Jason Hawkins Memorial Gold Tournament; held at Mc€all Golf Course Ju!J receiving $6SOO foF the new lib ary. anks to the_Hawl<ins amily;::frierrds and onsorsl 2. Partnerships: Highlighting our great partnerships with McCall Parks & Rec, University of Idaho Extension, Kaleidoscope Festival, St. Luke's McCall, and the Community Resource Bike Rodeo. 3. Upcoming programs: June started Summer Reading Fun with 3 weekly programs for elementary and middle school aged students. Registration is full. The preschool veggie garden is planted--come watch it grow! Makerspace and STEM activities abound at a techno-gadgetry showcase July 28th and gust 4 . fi:.. ult can learn liow o ock their Medicar -en~ollment with Senior Heal Insurance Benefits Advisors ' ee workshop. Monthly Department Report -Library Page 11 of 25 July 2017 Programs McCall Public Library Sun Mon Tue 2 3 4 6:00pm Black 9:00-1:DD Friends of Bear Re-Hab the Ubrary Boak Sala LIBRARY CLOSED s 10 II 3:30-5:30 Tech Tues- day 6 Board Game s 6:30pm-SHIBA Medicare 16 17 18 3:30 -5:30 Tech Tues- day 6 Boa rd Games 23 24 25 3:30-5:30 Tech Tues- day 6 Board Ga mes 30 31 I 3:30-5:30 Tech Tues- day 6 Board Games m;GOING PROGRAMS: McCall Public Library 208-634-5522 Hours: Monday-Friday 10-6pm; Library CLOS E D July 4th Wed Thu Fri Sat 5 6 7 8 I0:30 -11:00 StoryStop I0:30 -11:30 St ory Ti me 11:00-12:DD & 1:00-2:DD 1:00 ·2:30 Summer Summar Reading Fun- Reeding Tweens-Art Graw a Batter W arid Bots 11 :00-1 :00 E-Books and Overdrive 12 13 14 15 I0:30-11:00 St oryStop I0:30-11 :30 St ory Time 11:00-12:DD & 1:00-2:DD 1:00 -2:30 Summer Summer Reading Fun- Reeding Tweens-Sand Castle City Movie Grand Finale 11 :00-1 :00 E-Books and Overdrive IS 20 21 22 I0 :30 -11 :00 StoryStop I0:30-11:3 0 Story Ti me 11:00-1 :00 E-Books and Overdrive 26 27 28 2S I0:30-11 :00 StoryStop I0 :30-11 :3 0 Story Time 11:00-1 :00 E-Books and Overdrive 5:00-7:00 Plant 3:3D-5:DO Mak- Clinic erspace . 2 3 4 5 I0:30-11:00 StoryStop I0:30-11 :3 0 St ory Time 11 :00-1 :00 .E-Books and Overdrive 3:30-5:00 Mak- il rspace T&ch Tuesdays & Board Gaming -Tuesdays-3:3opm-5:3opm -Dedicated time for 3D printing, and play ~ board games with us while you wait for your print! Ages 7 and up. www.mccall.lili.or g Saturday 10-2pm; Sunday closed SPECIAL EVENTS: Black Be ar Re-Hab Monday, July 3rd at 6:00pm Learn about how to properly treat our woodla nd frie nds- the Black Bear, and h ear about wh at IBBR is doing to protect the futu r e world of all bears. Friend~ of the Library Book Sale Tuesday, July 4th at 9:ooam-1:oopm Our st or e-roo m is literally burst in g at the seam s with literature! Co m e d own and buy a bag fu ll of books then watch the fi r ewo rks! SHIBA Medicare Tuesday July 11th at 6:30pm Turning 65? Blown Away by Medicare Options? Rock your enrollment with help from Idaho Senior Health Insurance Benefits Advisors (SHIBA). Attend this FREE workshop to learn : Medicare terminology, decisions you will have to make, timeframes, and deadlines . 2017 Master Gardeners Plant Clinic Wednesday, July 26th 5:00-7:00 pm Every 4th Wednesday during the Summer An awesome opportunity to chat with a local master gar- dener! Make sure to bring your pla nts and questions . Makerspace with Kyle Peterson Friday, July 28th &August 4th 3:30-5:oopm University of Idaho Exte nsion STEM intern Kyle Peterson will be hosting two FREE Makerspace sessions at the library. Be ready to enjoy a myriad of techn o-gadget1y! No prior experie nce necessary Summer Reading Fun! E~ooks and Overdriv e -Fridays-11 :ooam-1:oopm-Bring in your tablet or phone, and we will help you get Challenge you r child to "Build a Better World" brick by brick, and book by book! This year we have 5 weeks of ex- citing events. Programs are full, b ut yo u can still work through a reading log, and win prizes! ;::'.; Overdrive set up with your library account. Call for an appointment. Sf'ory Stop -We d nesdays 10 :30 -11:00 am A str eamli ned li brary story time with rhymes & ga m es for child ren ages 0-3 (wit h adult). Children's Story Time -Thursdays 10 :30-11:3 0 Ages 3-5 ( wi t h adult). Preschool stories, a rt, and social time. Regist er today for independent r eading at m ccall.l ili.org Memo City of McCall To: City Council From: Justin Williams CC : Nate Coyle, City Manager Date: 7/6/2017 Re: Monthly Department Report -June 2017 1. Officer Training or Certifications Sgt. Dallas Palmer attended TASER Re-Certification training in Idaho Falls Idaho on June 2, 2017. 2. Community Events On June 9th and 10th, the McCall Police Department partnered with McCall Public Works, Lake Shore Disposal, Vall ey County Transfer Station and Ridley 's Family Market fi r Free Sprmg le · t. The event was held at Ridley's Market Parking Lot and allowed residents to dispose of unwanted items and yard debris at no cost. This event was held in conjunction with the Valley County Transfer Station 's Free Dump Week. The McCall Police Department participated in the McCall Community Fair host by St. Luke's on June 9th-10th. Police Department employees were availab le to register bicycles and dogs during the event. . Monthly Department Report -Police Page 15 of25 Memo City of McCall To: City Council From: Kurt Wolf, Parks & Recreation Director CC: Nate Coyle, City Manager Date: 7/5/17 Re: Monthly Department Report-June 2017 1. Summer Rec Programs, Registrations & Special Events: Youth Baseball and Softball is done for summer 2017. I received great feedback from coaches and parents. We discussed doing away with the tournament at the end of the season and hosting a family fun style tournament ; kids vs. parents along with the pizza party. The 7-8 coach pitch age group went well and was a success . Easier to transfer from t-ball into live pitch. T-ball (41 pre-registered) and Wee Soccer (78 pre-registered) will begin immediately following the 4th of July Liberty Fest events. The first round of summer camps (SNAG Golf, Tots & Tykes, Skateboarding, Mtn. Biking and Tennis) went well with a combined totaLo£0-ver 00 partici ants. Hi Mtn. Soccer Camp was the argest it's een in 8 years; according;to e¥ent instruct0rs, pulliru in veF l O registrations from Grangevill . Credit card payments were interrupted during the last 2 weeks of June. Continuing to collect payments from registrations who have not yet paid for programs they registered for online. 2. Special Events: Continuing with advertising and registration efforts with McCall Rotary Club on their McCall Ball fundraiser event, scheduled July 14-16 at Gold Glove Park, Championship games held at Legacy Park. We currently have 13 teams registered. Continuing with Mile High Mile open-water swim race advertising efforts; we currently have 11 registered. Liberty Fest planning efforts-with participation Saturday through Tuesday; Rec Department assisted with Youth and Adult volleyball tournaments, softball tournament, bubble ball (with assistance from MUSA), bubble parade, car-show, set-up, take-down and presence at information tent. Monthly Department Report -Parks & Recreation Page 16 of25 3. Rotary Park Construction Update: Pai'krng lot construction project is 00% complete. Overall the re-construction project is 98% complete with minor planting and irrigation work remaining on the East end. Feedback regarding the improvements has been positive. We will be working on a write up and story during the early part of July which will outline the process, the unique elements of the design, the driving factors behind the design, and the budgeting process. We will also hold a grand opening event at the same time we run the Mile High Mile swim event in ugu . 4. Brown Park Capital Improvements: Working on purchasing policy and playground selection process and engineering. Site plan scheduled for August P &Z hearing. We have design and a cost estimate of one concept. Researching_ p tential grand oppertunities.:through IDPR which rould potentially postpon construction ew pht}l tructure is fall. Securing additional funds would allow us to better meet the desires of the community as it relates to site improvements and the selection of a play structure; 5. Parks Overview and Staffmg: Parks staff has been doing a fantastic job of keeping up with maintenance demands,janitorial needs, events, and projects despite being undera ed.al ease . Facilities weathered the July 04 holiday well with minimal damage. Will continue to recruit seasonal help and work towards hiring additional help to get through late summer and fall season. 6. July 04 Overview: .v:en was a huge,-sueeess,frcim a-maintenance standpoint altheu~e-xtr@mely taxing n sta:ffhaving oeen de Hoo going into.the-holiday~ In Summary: Park seemed just as busy and crowded during the night of the 04 as any other ,year. The difference being the types of crowd and impacts on facilities. L politely OY..ed.a t o e way of staff so e~ c.uukldo thew · eb and complimented staff-on tfieiP-work. cilities were not tnts e · . or-vandalized. Glean..up at kgaey Park was dene with 4-§:empleyees i roughly 2 neUFS as l'l'osed to 12 emploj,ees and 5.houra.two icears ~Q), 0 Monthly Department Report -Parks & Recreation Page 17 of25 Memo City ·of McCall To: City Council From: Nathan Stewart, Public Works Director CC: Nate Coyle, City Manager Date: 7/5/17 Re : Monthly Department Report -June 2017 ADMINISTRATION/ENGINEERING 1. Budget Development: Director and division superintendents working with finance and City Manager to prepare draft budgets for Streets and Water including capital project cost estimates for FYI 8. 2. Sewer Utility Transfer to PLRWSD: Director working with PLRWSD staff and regulatory authorities to facilitate EPA NPDES permit transfer from City to PLRWSD and DEQ consent order. Date of transfers are subject to date of bond issuance (estimated late August/early September). 3. Development Engineering Reviews: City Engineer actively engaged in numerous engineering reviews for multiple land use applications as well as final engineering designs for Silverpine Villag , Shore Lodge Cottages, Whitetail Discovery Cottages, Wild River Java an . agle take subdivision. 4. Commerce Street: Contract documents have been processed ; construction notices sent to property owners on 6/30/17 for anticipated construction to start after 7 /17 /17. 5. Idaho Street, Brown Circle: Site surveying and engineering de sign kick-off meeting has been completed. Design team met with McCall/Donnelly School Superintendent to discuss pathway integration with School property. Preparations underway for formal stakeho lder/property owner meeting to occur in July. STREETS 1. Crack Sealing: Following weather delays, city crews completed crack sealing on 3.5 miles of city streets applying over 13,500 pounds of crack sealant material. Monthly Department Report -Public Works Page 18 of25 2. Street Striping: Striping contract was awarded to Curtis Clean Sweep on 6/9/17; work began on 6/19/17 and was completed by 6/25/17 . This year shared lane markings (i .e. "sharrows") were included. Street crews commenced crosswalk, stop bar and parking lot striping. This work is 90% complete. Cold and wet weather conditions delayed striping activities by about 1 month compared to typical years. 3. Gravel Road Grading and Dust Abatement: Following weather delays, City gravel road grading and dust abatement commenced on 6/19/17. fJL 'J , all offfie Cit}!' =nine t9}miles of grave :roads ana City ownea gravel parking lo s ·11 ave been renabilitated and dust at:5ated. SEWER 1. Collections: City crews completed over 20 hours of training with Payette Lakes Recreational Water and Sewer Staff on lift statiqn operation. 2. Treatment: a. Influent flows have remained steady at -1 million gallons per day. PLRWSD staff began irrigation withdrawals from the winter storage pond on 6h 2/17. b. Significant noxious weed spraying was completed throughout the treatment plant campus (treatment plant and winter storage pond properties). c. City crews completed over 24 hours of training with Payette Lakes Recreational Water and Sewer (PLRWSD) staff on lift station operation; WATER 1. Distribution: Maintenance activities for the month primarily focused on service/repair of 36 pressure reducing valves throughout the system. Approximately 7 new water meters/services were installed. · 2. Treatment: a. Work continues with SPF on the alternatives for the raw water chlorine system. iE~ · currently evaluating potential for ch19rine injection to occur at treatment plant vs nretreatment within the intake lines Electrical and mechanical improvements have been made to backwash sludge management system. Final work to be completed in July. Treatment managers completed over 21 hours of cross-training with water and sewer utility staff on water treatment related duties in preparation for "on-call" duty staff and schedule modifications. Monthly Department Report-Public Wo.rks Page 19 of25 Streets LOT Actua l Do ll ars Earned per Month November 80,265 December 159 124,332 January $ 99,990 $ 101,185 February $ 100,883 $ 104,030 rt March $ 85,338 $ 93 ,236 178,574 0 April $ 70,264 $ 68,894 139,158 May $ 97,418 $ 103,832 201,250 June $ 168,831 168,831 July $ 235,029 235,029 August $ 208,024 208,024 September $ 169,309 169,309 ~(!10 ~ ~ ~ ~ 2 O ll ~ rf()---~~ A{JvP.>/) ~ c~ 'T' t-1~ (_0 Page 20 of25 Environmental Advisory Committee Minutes April18,2017-6p.m .. McCall Library City 2l!tcCall 218 East Park Street, McCall, ID 83638 RECREATION COMMITtEE MEETING -Began at 6:00 p .m. • CALL TO ORDER AND ROLL CALL-EAC members present were Steve Goodall, Murray Dalgleish, Deb Fereday, Julie Thrower and City of McCall staff liaison Tara Woods . • Approval of Minutes-Deb moved to approve February 2017 meeting minutes and updates; Murray 2nd, all in favor. • No Pµbllc Comment • Wastewater Election Education-Mayor Jackie Aymon provided information to the committee including history of City of McCall wastewater facility (maintenance needed, updates, and legal issues), the Payette Lakes Recreation Water and Sewer District (PLRWS) and City of McCall wastewater election details. Online comments will be accepted at mccallareawastewater@gmail.com. Election is scheduled for Tuesday, May 16. • Recycling in McCall editorials-Guest speakers Mary Hart and Ester; formerly Recycling Partners; presented the EAC with their data/reports/meeting notes and discussions, dating back to 2007, about creating a safe, functioning recycling center in McCall city ,limits. Supporting documents can be found on the EAC google doc account. Discussions took place about why the Recycling Partners were not able to complete their vision . Mernber.; discussed inviting county commissioners to the next meeting to talk about waste/recycling contract with Lakeshore.Disposal. Deb agreed to invite them. Key points of discussion include 1) Education is key to get public to participate and support a new recycling center. 2) Local media sources, as well as letters to the editors support the idea cleaning up and maintaining a recycling center. 3) Contact commissioners to find out about Lakeshore contract, .what is being done with monies collected from recycling, how much they are recycling? Would Lakeshore be willing to drop recycling component of contract? • Green Brochure-Tara reported on Green Business ads in the Star News; 3 total published. Money to pay for the ads come from Recreation budget-$336.00. The stickers made are too small; comni'ittee agreed a larger decal would be nicer to present to 'the businesses .. Tara said she would get a quote from Rocky Mtn. Signs. Already paid $47.25 for s~ailer stickers: Deb assigned members to specific McCall business areas to visit and talk with business owner in person; wifl report progress at next meeting. • Next Meeting-set for May 16, 6-8pm at the Library. • AOJOURNMENT • 8:05 pm fk b!~ r"\ ~?!J ti_ ecxk ~-~o-r~ St~all, EAC Chair Date Tara Woods, Recreation Superviser Date Any per's9n needing special accommodattons to participate in the above noticed meeting should contact McCall City Hall at least five days prior to the meeting at 208-634-7142 , 216 E. Pane St, McCall. McCall Golf Advisory Meeting Minutes for February 15, 2017 Attendees: Eric McCormick, Roger Snodgrass, Paui Stover, Lynne Edwards-Swanson, Ken Stearns A motion was made by Ken to accept the January minutes. Lynne seconded Ken's motion. The minutes were approved. Erin addressed the committee about the curre.nt website and ways to improve it. She felt we could put out a better product and also save money by looking at different servers. She said her current favorite was "Civic Plus". She said she would continu e her research, and she would keep us informed. Erin asked for some wish list items from the committee. Some ideas includeQ the following : easily changeable pictures, easy scheduling of tee times, restaurant menu, and simplicity of use. Eric's Report: The crew has been busy painting in the clubhouse. The Boise Golf show went well. Spokane's show is this coming weekend. Eric and Erin have been working together to streamline marketing. Parts of the clubhouse roof had to be shoveled. The greens were checked for potential damage. They seem to be holding tip well ; so far there is no evidence of ice damage. Equipment grinding is mostly done. Eric said he is working on a plan for cart path repair. The current number one priority is completion of the practice green. Allan was not present to give his report. Roger informed the group that the city would like to get a real estate agency to handle the advertising for future restaurant management. That search will begin very soon. Eric said the holdup with Allan's contract revolves around electric billing and how to separate the restaurant area from the golf area. Roger gave attendees a handout summarizing the "Golf Course Committee Annual Report to the McCall City Council". The meeting was adjourned. The next meeting is scheduled for March 8, 2017, at 4:00 p .m. 4 /! /11L ,,~,__ Roger Snodgrass GCAC Chairman I McCall Golf Advisory Meeting Minutes for March 8, 2017 Attendees: Eric McCormick, Roger Snodgrass, Paul Stover, Lynne Edwards-Swanson, Ken Stearns, Allan Morrison (via phone) A motion to accept the February minutes was made by Ken. Lynne seconded Ken's motion. The minutes were approved. Eric's Report: The golf-show season has come to a close. Overall, attendance and interest was good. We have finished painting the molding_in the clubhouse. The crew is continuing to work on keeping the cart paths and parking lot clear of snow. As the snow starts melting, the greens are becoming more of a concern. We will be watching them closely. We will start work on finishing the remodel of the practice green as soon as the weather permits. The goal is to bring in a complete crew by mid April. We would like to aerate the greens before the course opens . Allan's Report: The hiring of restaurant and clubhouse staff has begun. The search for housing has also begun. Election of Officers: Ken moved to re-elect Roger as Chairman and Paul as Vice- Chairman/Secretary. Lynne seconded Ken 's motion. The motion passed. Old Business: Nate gave us an up-date on the restaurant situation. Before a real estate agency was even hired to begin advertising for new restaurant management, the city received interest from a couple of individuals. One interested party is from Boise. The other individual is from Washington State. This particular person has experience in running a golf course restaurant. He has already come to look at the facility and expressed great interest. Now the question is, "Does the city even need a realtor?"-Updates to follow. Nate also said that no contract between Allan and the city has been finalized . Parties are still working on splitting the power bill. Nate said that Erin is still working on updating/improving the web sight. New Business: Roger suggested that we move the agenda topic of "Fee Schedules" to the October meetings. The meeting was adjourned . The next meeting is scheduled for April 12, 2017, at 4:00 p.m. ~~rt d~"rz/~ · Roger Snodgrass GCAC Chairman McCall Golf Advisory Meeting Minutes for April 12, 2017 Attendees: Eric McCormick, Roger Snodgrass, Paul Stover, Ken Stearns, Kristin Christensen, Allan Morrison (via phone) Ken made a motion to accept the March m inutes. Kristin seconded that motion. The minutes were approved . The meeting began with Nate Coyle presenting information on the Wastewater Annexation Election. Nate also said he would be emaiHng committee members the latest draft of the golf pro / contract. He would like feedback via email by the end of the month. '1) ~ r{--~ -~ Eric's Report: The greens are looking good. We have been spreading special fertilizer on the greens to speed up the snow melting process. The guys finished painting in the clubhouse. We also repaired the deck rail that was damaged by snow from the roof. A total of 13 seasonal staff have been hired. By next week, there should be 7-8 workers. Work is continuing on the practice green. We plan to aerate the greens by the first of May. As always, there is some snow mold and vole damage. The driving range is open for use by the McCall High School Golf Team. New signs were put up reminding people to pick up after their pets. · Allan's Report: Most of the Pro -shop staff will .be returning. Last year's chef has also agreed to return. Allan will be returning to McCall next week. · Roger reported that this year's fee schedule was submitted to the City Council and approved. New Business: Roger handed out a copy of the Golf Course Advisory Committee Mission Statement that is up for recommendation to the City Council. It was suggested that under the heading of "Duties", #1 should read Oct. 20 instead of Jan. 10. Roger also handed out a copy of monthly agenda topics for the committee. Eric suggested the following changes: 1) move the annual budget discussion to May, 2) move the facilities discussion to April, 3) move marketing to September. The meeting was adjourned. The next meeting is scheduled for May 11, 2017, at 4 :00 p.m. b/L~d4c-- Roger Snodgrass GCAC Chairman McCall Golf Advisory Meeting Minutes for May 10, 2017 Attendees: Eric McCormick, Roger Snodgrass, Paul Stover, Ken Stearns, Kristin Christensen, Allan Morrison Ken made a motion to accept the April minutes. Kristin seconded that motion. The minutes were approved. Eric's Report: Most of our staff positions have been filled. The weather has slowed our progress on the course, but we have been plugging along. We were finally able to complete the aerification of the greens and get the top dressing applied. The guys have been busy mowing the fairways and repairing vole damage. Work on the practice green has been postponed for now. Several trees were blown over during a windstorm, so we will need to work on those. We also have some leaning trees that we will be removing. We hope to have the course open by Memorial Weekend .. Allan's Report: The Pro-shop is staffed and ready. Allan has four cooks hired for the restaurant, but he is having trouble finding housing for them. Last October's bad weather has caused green fee income for 2017 to be running behind expectations. Monthly Topic: Eric talked about his five-year plan for using Lot money. Some of this year's money will be used for repairing cart paths. He also plans to purchase a dump trailer. Eric said he expects this year's working budget to be the same as last years. Eric has often talked about his desire to erect some lightning shelters .on the course. He is looking into the possibility of using some donated money to build the first shelter. Nate Coyle gave an update on the city's plans for finding someone to run the restaurant. The meeting was adjourned . The next meeting is scheduled for June 14, 2017, at 4:00 p.m. 41L~.,4z= Roger Snodgrass GCAC Chairman McCall Improvement Committee Meeting Minutes 05/11/2017 Chairperson Noah called the meeting to order at 4:10 PM . Alexa Hersel, Julie Grove, Morgan Bessaw, and Linda Hallock were present. Carolyn Trina arrived at 4 :30 PM. A quorum was present. The minutes of April 13, 2017 were reviewed . Julie Grove moved to approve the minutes. Sadie Noah seconded the motion and the motion passed. No financial report was available. McCall Post Office Project bui lding It was determined that outdoor i rrigation to the landscaping beds had been turned off for several years and it was unknown whether th e pipes had been properly winterized and in what condition they might currently be in. It was suggested that the group wait until this summer when the irrigation could be turned back on and the state of the infrastructure could be evaluated before a plan was put together. It was just determined this week that the pipes had been winterized and are currently useable. Progressive Club would like the McCall Improvement Comm ittee to partner on the project as well as potentially the McCall Gardening Club to help design, pay for, and carry out the landscaping. The Committee discussed their interested in partnering with other community organizations around town as well as their interest in improving the Post Office site. Julie Grove suggested the plan incorporate substantial hardscape so that there is less for the Post Office to maintain given the history of the location . Alexa Hersel made a motion tho( the Committee contribute up to but not to exceed $2,000. Julie Grove seconded the motion. The motion carried. McCall in Bloom (MIB} The Launch Party is coming up on Wednesday May 24th at Bistro 45 from 5-7PM. Morgan will place an ad in the paper and make sure the City is sharing the even via Face book . She will also work with Carol to · send out and email invite and get the large sign to bring to the event. Sadie will create an even on Face book and share via the McCall Improvement Committee page and will · also bring registration forms, bells , and signs to the ev·ent . She will also bring some promotional materials for the Secret Garden Tour to advertise that event. Secret Garden Tour Sadie passed around the SGT flier for Committee approval. A few revisions were made and hardcopies were distributed . Sadie will send out electronic versions of the flier to the rest of the Committee . Miscellaneous Reports • McCall Mayor Jackie Aymon has agreed to issue a proclamation making July McCall in Bloom Month . • Committee participation is dwindling and MIC should start recruiting new members. Potential places to advertise are at other committees such as Rotary, Payette Lakes Progressive Club, Master Gardeners, etc. d at 5:05 PM . The next meeting will be June 8th at 4 PM . Sadie Noah, Chair McCall Impro vement Committee MCCALL AREA PLANNING AND ZONING COMMISSION Minutes May 2, 2017-4:30 p.m. McCall City Hall -Lower Level 216 East Park Street, McCall, ID 83638 COMMISSION MEETING -Began at 4:30 p.m. CALL TO ORDER AND ROLL CALL Chair Fereday, Commissioner Callan, Commissioner Clements, Commissioner Farnsworth, and Commissioner Williamson were present. City Planner Delta James, Permit Technician Morgan Bessaw, and City Engineer Philip Bowman were also present. 1. REVIEW & APPROVAL OF MINUTES Commissioner Clements made a motion to approve the April 4, 2017 minutes. Commissioner Callan seconded the motion. All commissioners voted aye and the motion carried. 2. PRELIMINARY DEVELOPMENT PLAN REVIEW MEETINGS Pre-Application Eberle Garage -Eastside Dr. McCall Design and Planning representing Glen & Gail Eberle: A Pre-Application for a Conditional Use Permit to build an accessory dwelling unit and garage with a footprint totaling 2,334 sq . ft . The property is zoned Rural Residential and is more particularly described as: Southerly portion of Governmennot 1, NWl/4, NEl/4, Section 23, T19N, R3E, BM, Valley County, Idaho. Heather Susemihl of McCall Design and Planning presented the pre-application for a Conditional Use Permit, Design Review, Shoreline and River Environ Zone and Scenic Route review. The applicant · proposes to build a large shop with an Accessory Dwelling Unit as part of a phased project. The applicant will come back through design review at a later date the main residence. Exterior materials include metal siding and natural colors. The steep elevation between the main house and the garage as well as thick trees prevents the garage from being seen from the lake. The garage will be well shielded from both the Scenic Route and Payette Lake . There is no specific landscaping plan, the area is heavily forested and the natural vegetation will be maintained. The applicant will have more . information when the surveyor has completed his survey. The Commission suggests providing additional materials that demonstrate what is going to happen to disturbed areas and providing photos of the site to demonstrate adequate screening is already in place. If retaining walls are needed, they can be no taller that four vertical feet, staggered with three . feet in between each. 3. OLD BUSINESS . SH-16-10 261 Morgan Or. Mark Thorien: A Shoreline and River Environ Zone application to construct a new single family home and attached garage of 3300 sq. ft. adjacent to the Payette River. The property is zoned R4-Low Density Residential and is more particularly described as: McCall Area Planning and Zoning Commission May 21 201.7 Minutes Page lof6 Lot 12, Block 2, River's Crossing Subdivision, situate in Sl/2, Section 17, T18N, R3E, BM, City of McCall, Valley County, Idaho. Mark Thorien presented the application . The project was initially presented to Planning and Zoning in November 2016 but the Commission had unanswered questions remaining at that time, specifically if the project met the 50 foot shoreline setback and about the landscaping plan . The house is situated 65 feet from the hi~h water mark of the Payette River . The trees on site will be maintained and the remainder of the landscaping with consist of natural vegetation. City Planner James presented the Staff Report and Findings. b eighborhood owJtDesig Review Committee, whicb has approved the proposed struoture. The bank is very steep adjacent to the property and the site is situated several feet above the river. Spruce trees and aspen groupings will be added to the site. Commissioner Williamson made a motion to approve the application. Commissioner Clements seconded the motion. All commissioners voted aye and the motion carried. 4. NEW BUSINESS CUP-17-05, DR-17-12, ROS-17-01 300 N. Mission St. -Camp Pinewood Camp Pinewood: A pre-application presentation for a Conditional Use Permit application to update the existing approved camp Master Plan and associated CUP. The update calls for the addition of property, facilities, and access points as well as an increase in occupancy capacity. The property is primarily zoned RB -Medium Density Residential and is more particularly described as: McCall Acreage, Pt . of Gov't. Lot 7, Sect ion 8, Pt . of Gov't. Lot 1, Section 17, T18N, R3E, B.M., City of McCall, Valley County, Idaho. PUBLIC HEARING Bill Daniels, Executive Director of Camp Pinewood located at 300 Mission St., presented the project. Camp Pinewood has been in place for more than 70 years in its present location . The current Conditional Use Permit was obtained in 2002 and was updated in 2007 ; T.ne new-etJP.:applleation pmposes an update-to the-master=plan, nd increase in occupancy from 185 campers to:400, as well aS=de'llelopmentuf a secondary emergeney access, two-.staff housing units, and a lot combin tion. The need for a secondary access spurred the purchase of two single family lots adjacent to the Camp to use as staff housing with the driveway also serving as an emergency access to the camp . The access will be signed and gated. A grading and drainage plan is in the process .. City Planner James presented the Staff Report and Findings. This application has three pieces to . consider. First is a Record of Survey to combine the two. parcels on Mather with the Camp Pinewood property to create a single parcel over 43 acres. There is a split zoning in place with the camp zoned RB -Medium Density Residential and the two parcels on Mather zoned R4 -Low Density Residential. Combining the parcels does not remove the underlying zoning. A camp use is conditionally permitted in either zone. McCall City Code allows for kit homes and manufactured homes so long as they meet setback requirements, whic h these do. If they were not being proposed by a Camp, no Planning and Zoning review would be required. McCall Area Planning and Zoning Commission May 2, 2017 Minutes Page 2 of 6 The update to the master plan would increase the occupancy from 185 persons to 400. At present, the current capacity is rarely ever reached. The Camp operates primarily in the summer. The applicant is also proposing to include future projects such as a new chapel, recreation center, replacement of old cabins, a new office and welcome center, and a tent camping area. Emergency access was recommended by City Staff to improve safety, especially with the increased occupancy. Access off of mission will still be the primary access and will have. a 20 ft. paved apron., A secondary access should be located on a different street than the primary access, which is why this access was proposed off of Mather Rd., not Mission. The Public Hearing was opened. Ms. James provided public comments submitted in writing. St oweFS, res dent o 04 Mathe,-, Rd., spoke against-the apr,llcat n. While she appreciates the Camp has been a good neighbor in the past, she has concerns about the Conditional Use Permit and .doubling the camp capacity. Ms. Bowers is also concerned that the emergency access would be better situated at Deinhard Ln. or Mission St. where it wouldn't increase traffic on the residential road and about the character of the proposed residences. Robert Duran, resident of 102 Mather Rd., spoke in opposition to the application on behalf of the property owner of 102 Mather Rd. Her.i c:<>_pp_o.sed to having--a::mobile, manufactured i , or. tiny ho ousiog types do not eonform to the.aesthetic of the neighborhood. The Public Hearing was closed. The:Co mission felt that there was n enough information r vi ign of the home siting, scr ning. or landscapjng fo a complete Desi n Review. They were also concerned about some of the issues that the neighbors brought up concerning the manufactured homes being proposed as staff housing and whether they fit with the character of the neighborhood. They did believe the secondary access was positioned well. The Commission requested photos from Mather Rd. to give a sense of screening, complete grading and stormwater information, and details regarding the look of the gate itself and proposed signage. Chair Fereday reopened the public hearing. Commissioner Williamson made a motion for a continuance of the application and the public hearing to the June 5th meeting. Commissioner Callan seconded the motion. Commissioner Clements voted nay. All other commissioners voted aye and the motion carried. SUB-05-01 Minor Amendment, PUD-05-01 Final Plan Amendment, DR-17-05 Open Space Parcel M Millemann, Pittenger & Pemberton LLP representing Shore Lodge Whitetail LLP: Subdivision minor amendment to create a lot within Open Space M. Amendment to Planned Unit Development Final Plan to classify the newly created lot within Parcel M as a Recreation/ Mixed Use lot for a sales office. Design Review application to construct a new discovery center and offices with associated access and parking area within the newly created lot within Parcel M of Whitetail PUD'. The property is zoned RS -Medium Density Residential and is more particularly described as: Open Space M, Whitetail PUD Phase lA, Section 8, T18N, R3E, BM, City of McCall, Valley County, Idaho. PUBLIC HEARING McCall Area Planning and Zoning Commission May 2, 2017 Minutes Page 3 of6 Amy Pemberton of Millemann, Pittenger, and Pemberton LLP, 706 N. 1st St., and Dan Scott of Whitetail and Shore Lodge, 501 W. Lake St, presented the applications for a minor plat amendment, PUD amendment, and Design Review. The minor plat amendment is to create a new lot within the current Open Space M parcel. This lot will be used to construct the new Discovery Center. The parcel has designated wetlands and the applicant is working with the US Army Corps of Engineers to obtain the appropriate permits. The PUD Amendment will change the use of the parcel from open space to recreation/ mixed use . It will also amend the recreation mixed use definition to include offices space. With this designation, the parcel will be able to be turned over to the homeowners association at a later date. The structure is two story, 2,300 sq . ft., has a covered outdoor patio, conference rooms, and a living room area with a fire place. The building will be used to host meetings and act as a real estate sales and design center. In the future when it is handed over to the Homeowners Association, it will serve as a neighborhood community center and will be able to host small events. The structure will-be a homeowner amenity, not a member amenity. Exterior materials include natural tones and materials. Per McCall City Code, five (5) parking spaces are required, however, ten (10) are provided, one of which is ADA compliant. The structure and improvements will not be visible from Boydstun. Ms. James presented the staff report and conditions. The public hearing was opened. No one was present to speak. The public hearing was closed. Commissioner Williamson made a motion to recommend the SUB and PUD applications to City Council/or approval without a second public hearing. Commissioner Ca/Jan seconded the motion. A// Commissioners voted aye and the motion carried. Commissioner Farnsworth made a motion to approve the Design Review application. Commissioner Wi/Jiamson seconded the motion. A// commissioners voted aye and the motion carried. DR-17-13, SH-17-13 2755 Eastslde Dr. -Paradise Point camp McCall Design and Planning represe·nting Episcopal Diocese of Idaho: A Design Review application to construct three (3) new dormitory cabins, a new maintenance building, and a new residence for the · Camp Director. The property is zoned RR -Rural Residential and is more particularly described as: Parts of Government Lots 2, 3, & 4, SWl/4, NEl/4, Section 23, T19N, R3E, BM, Valley County, Idaho. PUBLIC HEARING Marty Beck, director of Paradise Point Camp located at 2755 Eas~side Dr., and Luke Vannoy, of McCall Design and Planning located at 121 Commerce St ., presented the application. The camp has been operating since 1935 and has had a Conditional Use Permit since 2014. The proposed structures are part of the previously approved Camp Master Plan . Occupancy is currently 110 individuals and is primarily utilized in the summer. Structures being proposed include a director's residence, maintenance building, three dormitory cabins, and expansion of Foote Hall. Ext~rior materials include board and bat vertical siding, cedar, metal wainscot, and shingle roof and will be the same for all structures. The director's residence is approximately 1,900 sq. ft. with a detached two car garage. Site work as part of Phase 1 would . include a new emergency access and designated gravel surface parking. McCall Area Planning and Zoning Commission May 2, 2017 Minutes Page 4 of 6 Ms . James presented the staff report and findings. The proposal is in substantial conformance with the approved Camp Master Plan. The public hearing was opened . No one was present to speak. The public hearing was closed. Commissioner Williamson made a motion to approve the application. Commissioner Clements seconded the motion. All commissioners voted aye and the motion carried. DR-17-14, SR-17-06 2272 Warren Wagon Rd. John and Jean Weaver: Design Review and Scenic Route applications to construct a ~60 sq. ft. addition on an existing cabin located on Warren Wagon Rd., a designated Scenic Route. The property is zoned R4-Low Density Residential and is more particularly described as: Lot 3, Block 1, State Subdivision -Amended Cedar Knoll Acres, a portion of sections 28, 32, and 33, T19N, R3E, BM, Valley County, Idaho. PUBLIC HEARING John and Jean Weaver presented the application for an addition and new foundation. The current cabin has a cinder block foundation and is unusable in the winter. The applicant would like to lift the house and pour a foundation under the cabin and build a 960 sq. ft. addition. A few small trees will be removed, including one leaning on the house. There is substantial screening with the remaining trees between the structure and the Scenic Route, and the house will not be visible. The exterior materials will match the current cabin and will be include rust and tan siding. Ms. James presented the staff report and findings. Lot coverage will be at 50% of allowable coverage. The applicant proposes moving the house S ft. to the south to accommodate the addition and meet the minimum 15 ft . side setback. The public hearing was opened . No one was present to speak . The public hearing was closed . Commissioner Clements made a motion to approve the application. Commissioner Williamson seconded the motion. All commissioners voted aye and the motion carried. DR-17-15 311 E. Deinhard Ln. Epikos Design representing Barrett and Taylre Lamm: A Design Review application to construct a w 3,895 s ft. commer~l-offiee pace . he property is zoned CC -Community Commercial and is more particularly ciescri6ea as : Lot 18, Village Square Commercial Center, SEl/4, NWl/4, Section 16, T18N, R3E, BM, City of McCall, Valley County, Idaho. PUBLIC HEARING Barrett Lamm, resident of 106 Brookdale Dr., and Wayne Ruemmele of Epikos Design, 303 Colorado St., presented the application. The applicant is proposing a new commercial building totaling 3,895 sq. ft. with two stories and. a full basement. The design maximizes the setbacks. Snow storage and parking is provided by the building owners association . An ADA compliant sidewalk is proposed with both steps and a ramp. McCall Area Planning and Zoning Commission May 2, 2017 Minutes Pages of6 Ms. James presented the staff report and findings. There ,is an easement along the front of the property to allow space for a sidewalk. The sidewalk design is not currently standardized across all units and there are issues with the current design not allowing enough space for both an ADA compliant sidewalk and ramp. Proposed exterior siding is cement with a finish to resemble stucco in natural colors. Commercial projects require bicycle parking which is yet to be included. The public hearing opened. No one .was present to speak. The public hearing was closed. Commissioner Clements made a motion to approve the application. Commissioner Williamson seconded the motion. All commissioners voted aye and the motion carried. 5. OTHER • Signs approved administratively-Third St . Inn • McCall in Motion Comprehensive· Plan and Transportation Master Plan Update -Multiple public meetings have been held over the last couple of weeks. A draft will be available later this summer. • Choose dates for extra June meeting -The Commission would prefer not to have two back to back meetings . Thursday June 1st would be preferable. 6. ADJOURNMENT Commissioner Williamson made a motion to adjourn the meeting at 8:42 PM. Commissioner Callan seconded the motion. All commissioners voted aye and the motion carried. Signed: June 6, 2017 McCall Area Planning and Zoning Commission May 2, 2017 Minutes Attest: ~· -~- City Planner Page 6 of6 ~rl~-. A ~~-~- McCALL CITY COUNCIL . il16 East Park Street AGENDA BILL · ~-~McCall, Idaho 83638 Number Meeting Date AB17-133 ·~~~- July 13, 2017 t -. t,..1 g~ f> Jwt-H"-_ AGENDA ITEM INFORMATION SUBJECT: Originator Initials or Su orter ~--~µ. PUD-16-01: Request to approve Silverpine Village Development Agreement COST IMPACT: NI A FUNDING NI A SOURCE: TIMELINE: N I A Information S stems Grant Coordinator SUMMARYSTATEMEN~ (formerly eveloper cost sharing of certain improvements. Completion of all project improvements is proposed to occur prior to exec uti on of the Final Subdivision Plat for the project or the issuance of a Certificate of Occupancy for any unit , whichever comes firs( Alternatively, the applicant will financiall y assure any outstanding improvements . · Attached find a Staff Report , draft Development Agreement, and approved PUD General Plan. RECOMMENDED ACTION: 1. Hold the public hearing. 2 . Approve the Silvei:pine Vill age Development Agreement as reco·mmended by the McCall Area Plannin and Zoning Commission and authorize the Mayor to si all necessary documents . RECORD OF COUNCIL ACTION MEETING DATE ACTION Applicant : Agent : Application: Zoning: Description McCall City Cou.ncil Staff Report Development Agreement 209, 211, & 213 Washington Street Silverpine Village (aka Alpine Village Townhomes) July 13, 2017 Alpine Village Townhomes LLC Ste ven J. Millemann 30 unit townhome development R16 -High Density Residential The applicant has obtained P&Z and City Council approval of Planned Unit Development (PUD} General Plan , Subdivision Preliminary Plat , Design Review and Scenic Route applications for thirty (30} unit townhome units in nine {9} duplex structures and four (4) triplex structures located on approximately 2.41 acres. e.project includes water and sewer infrastructure, 13athways /-sidewalks along Washington £treet and Railrnad AvenOe, i111f1rovements to Railroad Ave~; unde gwunding o o erhead utHities along Wasl:iington St r:eet, pat b.w_qys internal tot e p_roJeGt , a gazebe, and landsGapin . To memorialize the Conditions of Approval for the above-mentioned applications and to detail . City/Developer cost sharing of certain improvements, the applicant has submitted .!cl draft Development Agreement for consideration. Completion of all project improvements is proposed to occur prior to execution of the Final Subdivision Plat for the project or the issua.nce of a Certificate of Occupancy for any unit, whichever comes first. Alternatively, the applicant will financially assure any outstanding imprciverrients. Procedl:lral History At its June 6, 2017 regularly scheduled meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended the Development Agreement to City Council for approval. Code Narrative (MCC 9.6.066}: The council shall make the following findings before approving a development agreement: (A) That the agreement.is consistent with the goals, policies, general land uses and programs specified in the gene r al plan for the city. (B) That the agreement and accompanying development plan are compatible with the uses authorized in , and the performance and development standards prescribed for, the zone classification in which the subject property is located . McCall Area Planning and Zon i ng Commission Staff.Report Silverpine Village Development Agreement: 209, 211 and 213 Wa shington St . Pa ge 1 of 2 July 1 1, 2017 (C) That the agreement is in conformity with and will promote public convenience, the general welfare and good land use and development practices . (D) The development agreement shall be shown to be of greater benefit to the community than development without such agreement. Public Comments .r-y · In an email dated J!.me 2 Conditions of Approval 1. Prior to execution and recordation of the Development Agreement, the applicant shall provide .an itemiz.ed cost estimate for City staff review and approval of any improvements to be completed after recordation of the subdivision final plat and/or after issuance of a Certificate of Occupancy for any unit. AdtHtienally, the ap licant shall provide.Jina ·a:l:::assur:ances for, an deferrecl impmYements ia accmdance with McC II City: Code section 9.6.067 . 2. Prior to execution and recordation of the Development Agreement, the applicant and City staff · shall identify a mtttuall'i agreeable deadline for the ag licant's co g etion.eof:'all imijroveme ts to be included in the Development Agreement. Alternatively, the applicant shall submit an application to revise the Development Agreement to include a completion date for consideration by the McCall Area Planning and Zoning Commission and City Council. McCall Area Planning and Zoning Commission Staff Re port Silverpine Village Deve lopment Agreement: 209, 211 and 213 Washington St . Page 2 of 2 July 11, 2017 Recording Requested By and When Recorded Return to: City Clerk City of McCall 216 East Park Street McCall, Idaho 8363 8 For Recording Purposes Do Not Write Above This Line DEVELOPMENT AGREEMENT (Silverpine Village) This Development Agreement, hereinafter referred to as "Agreement", is entered into by and between the City of McCall, a municipal corporation of the State ofldaho, hereinafter referred to as the "C ity", and The Alpine Village Townhomes LLC, hereinafter referred to as "Owner" whose address is 831 2 W. Northview St., #120, Boise, Idaho, 83704, and who is the owner of Silverpine Village (the "Project") which is m.ore particularly described in the attached Exhibit A (the "Property"). WHEREAS, approval of the Planned Unit Development General Plan, Preliminary Plat, Design Review and Scenic Route Review App lications and the Application for Zoning Map Amendment (the "Applications") have been granted by the McCall Planning and Zoning Commission and the McCall City Council as PUD 16-01, SUB 16-04, DR 16-54, SR 16-19 and ZON 16-03. WHEREAS, the parties desire to memorialize certain conditions regarding the PUD 16-0 l, SUB 16-04 and DR 16-54 approvals, with the further understanding that it may be necessary to supplement and amend this Agreement to memorialize additional terms and conditions as the PUD and platting process proceeds. WHEREFORE, the City of McCall and Owner do enter into this Agreement for and 11;1 consideration of the mutual covenants,.duties and obligations herein set forth , as follows: ARTICLE I LEGAL AUTHORITY 1.1 This Development Agreement is made pursuant to and in accordance with the provisions ofldaho Code Section 67-651 lA and McCall City Code, Title 9, Chapter 6 . ARTICLE II ON SITE ROADS, SEWER, WATER ANi> UTILITIES 2.1 Development Agreement between Owner and the City of McCall -Alpine Village Townhomes Page 1 of 10 6-5-17 .. ARTICLE ID OTHER ON-SITE IMPROVE:MENTS 3.1 ARTICLE IV OFF-SITE IMPROVEMENTS-RAILROAD A VENUE . 4 .1 Prior to the earlier to occur of the approv al by the City Council of the Final Subdivision Plat for the Project or the issuance of a Certificate of Occupancy for any unit, Gwner shall eitheF complete the o awing de.scFibed itnpto:v-.ements t..Railr.oad.Avenue h fi ciall}: om letio f amJ in compliance ith:the applicable provisions f the.McCall Ciey Code~ (a) · prov e ailroa ft.) in width from !51 Stree s Gtion, there]}~ p.rQviding impr-0ved srn.-faced road ,nnectio to Street (the "Railroad Avenue Improvement"). For · purposes of this Agreement and the cost sharing provisions in this Agreement,. the term "Railroad A venue Improvement" shall include, by way of example and not limitation, the following costs: (i)Right-of-way Permitting; (ii) Civil engineering design; (iii) Project inspection; (i v ) Project Mana.gement; (v) Surveying; (vi) Construction of the paved street section; and, (vii) striping, signage and, to the extent required, lighting. Cost sharing for this work shall be as follows: · (i) Owne shall ding an completing e provement. (ii) (iii) fu addition to the above reimbursement, the City shall reimburse Owner for 50% of the total cost of gee-technical analysis of the Railroad A venue sub-strata. Development Agreement between Owner and the City of McCall -Alpine Village Townhomes Page 2 of 10 6-5-1 7 5.1 (b) The City shall regularly inspect the work as Owner proceeds with the Railroad A venue Improvement, and will identify any deficiencies in the work, such that Owner can correct any such deficiencies before proceeding further with the work. Approval of the work, or any portion thereof, by the City's inspector, shall constitute approval by the City . (a) ARTICLEV WASHINGTON STREET UTILITIES t the (the (i) Owner shall be responsible for funding and completing the Washington Street Improvement Project. (ii) The ity shaH reimbufSe 0wnef' for-,ene-hal:f o the Engineerihg and Permitting costs associated with the W ashingto _ Street . Improvement Project. (iii) The City shall reimburse Owner for all other costs incurred or paid by Owner in order to complete the Washington Street Improvement Project except only for the costs associated with placing the segment of such utilities between the southeast corner . and southwest corner of the Project up.derground. The . said reimbursement shall include, but not be limited to all costs associated with connecting the properties on the south side of Washington · to the segment of such utilities between . the southeast corner and southwest corner of the Project. (iv) The City's aforesaid reimbursement shall proceed in accordance with the provisions of Article VIII below. ARTICLE VI OTHER OFF-SITE IMPROVEMENTS 6.1 Prior to the earlier to occur of the approval by the City Council of the Final Subdivision Plat for the Project or the issuance of a Certificate of Occupancy for any unit, Owner shall either complete the following described off-site improvements (as described in the Applications and the Findings of Fact, Conclusions of Law and Decision. for PUD 16-01 (recorded with Valley County as Instrument Number 404627) and SUB 16-04 (recorded with Valley County as Instrument Number 404626)) or shall financially assure completion of the same in compliance with the applicable provisions of the McCall City Code. · (a) Development Agreement between Owner and the City of McCall -Alpine Village Townhomes Page 3 of 10 6-5-17 (b) Side alkr lon g R-ailroa Avenue.E-rnject frontage; ( c) . Th p.athway: conn on o.m pathway on the City campus property; ( d) The improvement of the public pathway on the City campus property from the . point at w hich the aforesaid Alpine Village pathway connection connects west to First Street. ' · ARTICLE VII DEVELOPMENT AND PLATTING SCHEDULE 7 .1 Completion of construction of all of the proposed units within the Rroj ~ct ithin thirty,-s · da.6:).:;lllOnths.after, nstruction of:the..fir.s to commences. Pursuant to MCC 9.2.07(8), the applicant shall submit a Final Plat for the project by not · later than March 9, 2024. Any changes to, or extensions of, this timeframe shall require approval by the McCall Area Planning and Zoning Commission and McCall City Council. Any changes to, or extensions of either of these deadlines shall require approval by the McCall Area P lanning and Zoning Commission and McCall City Council. ARTICLE VIII CITY COST CONTRIBUTION 8 .1 On any of the aforesaid items of work performed by Owner for which, under the terms of · this Agreement, the City has agreed to reimburse Owner for part or all of the cost of such work, the City shall reimburse Owner as follows: 8 .1.l Impro~ement, "actual cost' shall · Gluae the cost itemized · Miel e Lf . (a above; 8.1.2 11fo eity"slia I notify ewnerwitlrin ifteen 15~ oays--afier. eceiring.s.ucJi notfoe andJnvoicl of _y. e]ltne_s a theJn.voice which the Cit.¥ onsidet inappropl'iate urrderc the terms ef this Agreement; 8 .1.3 Absent such notification, the In:voice shall be d_eeJnecLacceptecLby the Oity; the event of such notification re ardin Invoice improprieties, the ·e ha a e · good · to reso ve any, ~d issues. t e parties are unable o so, then the City shall proceed with reimbursement of all undisputed items in accordance with Article 8.1.5 below. Any remaining disputes sh~ll be resolved in accordance with the provisions of Article Vlil @@101,v.--( Y i.------. I " 8.1.5 T e-ity shall remit the full amount of.such.Invoice, nless adjusted b ent or arbi ation, to wner no later than fo r.tx -fi e ( 45 da s after the te c o e followin : (i) the City's receipt of the Invoice ; (ii) in the ev ent that corrective measures are undertaken by Owner, as provided herein, the completion of such corrective measures ; or, (iii) in the event of a dispute between the City and Owner regarding the work or the Invoice, the final resolution of the dispute, Development Agreement between Owner and the City of McCall -Alpine Villag Townhomes Page 4 of 10 6-5-17 ARTICLE IX DEFAULT 9 .1 In the event Owner, its successors, assigns or subsequent owners of the property or any other person acquiring an interest in the property, fail to faithfully and materially comply with all of the terms and conditions included in this Agreement, such failure . to comply will be deemed a default hereunder. In that event, City shall have the following options : (a) Enf orcemen Fthis Agreement ma be eugh in.-.an action a aw or · e_quicy ·_ Valle}". County District Court Tlr~prevailing partyin uch action shall be.t:mtitled to reco:v:er it&attomeys:.f.ees and costs incurred, inclu ing fees an costs · curre on a eal. A waiver by City of any default by Owner of any one or more of the covenants or conditions hereof shall apply solely to the breach waived and shall not bar any other rights or remedies of City or apply to any subsequent breach of any covenants or conditions .. Notwithstanding anything to the contrary herein, in the event of a material default of this Agreement, by Owner, the parties agree that 0wner shal have ninety (90 daY.s afte delive b~ the City to ewner Q itte~e f u"ch dffau t to correct the rune Fior e the Ci~'s seeking o an)': remedy piQvided or ere ; prov1oed, however, that in the case of any such default which cannot with diligence be cured within such ninety (90) day period, if Owner shall commence curing the same within the ninety (90) day period and prosecute the curing of same with diligence and continuity, then the time within which such default may be cured shall be extended for such period as may be necessary to complete the curing of the same,. but in' any event not to exceed ( 6) months; and provided · further, however, no default by a subsequent owner of a portion of the property shall constitute a default by Owner for the portion of the property still owned by Owner. (b) In the event the performance of any obligation to be performed hereunder by Owner is delayed for causes that are beyond the reasonable control of Owner, which shall include, without limitation, acts of civil disobedience, strikes or · similar causes, the time for such performance shall be extended by the amount of time of such delay . (c) In addition to the remedies set forth above , in the event of a default by Owner or any other party claiming an interest herein, which default is not cured within the applicable cure period after receiving written notice thereof, City may withhold buildmg permits for any remaining units within the Project until such time as the default is cured. 9.2 In the event the City fails to faithfully and materially comply with all of the terms and conditions included in this Agreement, such failure to comply will be deemed a default . hereunder: In that event, Owner shall have the following options : (a) Enforcement of this Agreement may be so ught in an action at law or in equity in Valley County District Court. The prevailing party in such action shall be entitled to recover its attorneys fees and costs incurred, including fees and costs incurred on appeal. A waiver by Owner of any default by City of any one or more of the covenants or conditions hereof shall apply solely to the breach waived and shall not bar any other rights or reme.dies of Owner or apply to any subsequent breach of any covenants or conditions . Development Agreement between Qwner and the City of McCall -Alpine Village Town.homes Page 5 of IO 6-5-17 McCALL CITY COUNCIL AGENDA BILL 216 East Park Street McCall, Idaho 83638 Number Meeting Date AB 17-135 July 13, 2017 AGENDA ITEM INFORMATION SUBJECT: Request to Approve CUP-17-05 Camp Pinewood Master Plan Update A public hearing. COST IMPACT: NI A FUNDING NIA SOURCE: TIMELINE: NIA SUMMARY STATEMENT: Department Approvals Mayor / Council Ci Mana er Clerk Treasurer Communi Public Works Golf Course Parks and Recreation ort Library 1 Information Systems Grant Coordinator Originator Initials or Su orter Ori inator · At its ~ 6, 2011 r ularl y scheduled meeting, the cCa ea Planning a d Zoning mm1ss on m oved the companion esign::R..eYie:w: applieation (DR-17-12) for two employee.nousin units o ai er oad par.eels, and unanimously recommended the Conditional Yse P rmit (CUP-17-05) or approval to City Council. Attached find a Staff Report, draft Findings of Fact and Conclusions of Law, land use application and plans , and excerpts from the May 2 and June 6, 2017 McCall Area Planning and Zoning Commission meeting minutes. f /f; RECOMMENDED ACTION: 1. Hold a public hearing. 2. Approve CUP-17-05 as recommended by the McCall Area Planning and Zoning Commission and authorize the Ma or to si all necessar documents . RECORD OF COUNCIL ACTION MEETING DATE ACTION Applicant: Agent: Application: Zoning: Description McCall Area Planning and Zoning Commission Staff Report CUP-17-05 300 Mission St. Camp Pinewood Master Plan July 13, 2017 Idaho Regular Baptist Bible Camps, Inc. Bill Daniels and Russell Surveying Master plan, employee housing and lot combination R8 -Medium Density Residential, R4 -Low Density Residential Co amenal g:se:::Perm it applieation to upea e the existing approved camP-master: plan--t-0 incla:de additional facilitie d · creas__e:.the maximum occuga c o t e camp frem i85 J)eFSens te 4t:f0 per-sotis . Camp Pinewood has been in operation for more than 10 y cat its current location . The current master plan for the camp was approved by the City of McCall in 1995 . Subsequent Conditional Use Permit approvals (2002 and 2007) permitted the existing RV loop, allowed for the relocation oft.he Chape _l building to its current location , permitted the use of the retreat and conference center, and established the peak capacity at 185 campers. The existing facilities include: 1. Chapel building with staff housing upstairs 2. Joshua Retreat which includes guest sleeping rooms 3. Retreat Center which ·includes guest sleeping rooms and kitchen area 4. Seven individual cabins 5. One duplex cabin 6. Grounds Maintenan ce/ Shop Building 7. Recreation Room/ Game Center 8. A portable canteen structure 9. Office 10. RV loop with RV dumping station 11. Outdoor recre.ation facilities Existing uses include outdoor recreation (i.e . baseball, horseshoes, sledding, challenge course, walking/biking paths, archery, paintball, mini golf, volley ball , and zip line). ~reposed future projects includec .}( vf\ f'\ 1 .. N w£bapeJ buJlding o::be ocated in the i erior: f the main camp parce . . ~ .>Y~ 11.):J/ 2. · New Recreation Center (ei'(isting-Hecreation Centerto tre removed) to be located on the east V ~ side of the existing central parking area. 't[' f\~" 3. : hi regl_ace~ent in keeping wit~ the 2002 CUP approva l which includes ep acement of fot:ir \J' gl I with two duplex cabins. 4. New Office/Welcome Center (existing structure to be removed) near the existing site. 5. Tent camp ing area for overnight camping for up to 75 campeFs near the river with batb.di'om facilities . McCall Area Plann ing and Zoning Commission Staff Report · CUP-17-05 : 300 Mission St Page 1 of4 Ju ly 13, 2017 6. T:wo;:ne w=sli'lgle fami y resR:l:el'ftial units fer, emp oyee flousin gi t ~e located on the Mather: Roa<:! · fronting,.pareefs . Proposed future land uses to be added to the existing uses include : 1. Tent camping 2. Basketball 3. Pickle ball 4 . Skate boarding/ mountain boarding 5. Strength course 6. Climbing wall 7. Swimming pool The Camp operates prirfil:ar:ily in the summer months, but does have and shoulder seasons . Procedural History At its May 2, 2017 regularly scheduled meeting, the McCall Area Planning and Zoning Commission opened a public hearing, continued the hearing and decision to the June 6, 2017, and reqtieste the apJ!li Gant to grovide site photos ancl details r:egarding the proposed employee h.ousing :s iting. Subsequently, the-a g icant r movecl:the propesed emergency acces s:ftOl'f'.l Mather: B:oad from the proposal. At its June 6, 2017 regularly scheduled meeting, the McCalf Area Planning and Zoning Commission continued the public hearing, approved the companion Design Review application (DR -17 - 12) for the employee housing units, and unanimously recommended the Conditional Use Permit (CUP - 17 -05) for approval to City Council. Code Narrative Pursuant to McCall City Code (MC<;: 3.13 .031), a Conditional Use Permit is required for camps and may be approved only if the commission finds that the use : (A) Meets the general standards Conditional Use Permit standards (see Findings and Conclusions); and (B) Will nm bave a ~rmanel'.lt negative im-pact on -hose items listed belew w l:Jst aRtiall y.gr:ea t er tban tha :Laoticipate fr:om permitted development: 1. Pedestrian and vehicular traffic circulation and safety; 2. The demand for and availability of publi c services and facilities; 3. Disruption of enjoyment of neighboring properties by excessive noise ; 4. Environmental pollution or contamination to air and water resources; or 5. The maintenance of compatible and efficient development patterns and land use intensities. Comments Agency - McCa ll Are a Plann ing and Zoni ng Co mmission St aff Report CUP-1 7-0S: 300 Miss ion St Pa ge 2 of 4 Ju ly 13, 2017 , Idaho Transportation Department (ITD): In a letter dated April 7, 2017, ITD stated that has no objection to the application and does not require any mitigation. McCall City Engineer: In an email dated April 17, 2017, the City Engineer stated .the following: Water and Sewer Utilities 1. Prior to the installation of any new water or sanitary sewer service lines, a final engineering Ian hewing the location and design of the services should be providedl. if 'lf>Y 2. e pr:opect,;, owner should apply for water and sewer service connection (s) as appropdate, nd W-.~ t e connection fees and capita lization fees will be determined eased on the._w_ater meter size(s) jl_ ~vi"' I\. and sewer services to be installed . ~ 'v ~ j Grading, Drainage, and Stormwater Management Issues 'l, 3. The Drainage Plan dated June 6, 2016, provides genera·1 guidance for the handling of stormwater on the overall site, and from the proposed employee housing units. 4. Detailed grading and drainage plans, and accompanying Stormwater Management Reports, should be submitted with future construction and master plan implementation following the . guidelines established in the submitted Drainage Plan . The application submittals have provided the City with a general understanding of the project's engineering needs and issues . However, the information submitted is conceptual in nature and this review cannot be considered comprehensive. Review of the final civil plans intended for construction may bring to light additional issues that have not been discussed. Overall, the information submitted has demonstrated that the CUP will comply with the City's engineering requirements. Public- -0 pabli~comments have been eceivec:I regarE!ing City Council's review e the Condit1ona Use Permi . During its deliberations, the McCall Ar a Planning and Zoning Commission rf:!ceived puohc conntient 0 i:1osing the proposed empl~e..:hou.s111g an its and emergency access from Mather RoJld. Su s.eeiuently, the ernergeJK'i acces_s roa has been removed from eensideration and Des-ign Re\'iew aimroval prnvidedJor the employee housing units. Conditions of Approval CUP-17-05 1. The maximum number of persons utilizing the site at any one time sha ll not exceed 400 persons. 2. Prior to any increase in occupancy within the camp, the a,mlicant shall work with the McCall Fire Dept -to establish an emergency evacuation plan . 3. The number of dwelling units located within the portion of the property zoned as R4-Low Density Residential shall not exceed the number that would otherwise be permitted by the underlying zone unless the applicant has first obtained approval from the McCall City Council to change the underlying zoning designation. McCall Area Planning and Zoning Commission Staff Report CUP-17-05 : 300 Mission St Page 3 of4 July 13, 2017 4. 5. No emergency or drive access from Mather Road to the RV Loop within the camp is permitted by this Conditional Use Permit, although a sbaf'.ecf._dci_veway from Mather-Road accessjng o_nly e P.W~osed emplo~etlsing units is approv.ed, upon the applicaot obtaining a Ri ht of Wav. ~ermit fr@m Mcfall Publi · Works. 6. The relocated dumpster (indicated as No . 33 on the submitted Master Plan) shall be located within an enclos.ure in compliance with McCall City Code (MCC 3.8.09). Alternatively, the applicant shall demonstrate that the dumpster is not visible from the adjacent public right of way. 7. The applicant is responsible for removal of noxious weeds, if present, on the property. 8. The applicant shall pay applicable Local Option Tax (LOT) to the City of McCall for the short term rental or lodging Lise of the property. 9. The applicant shall obtain Design Review approval by the McCall Area Planning and Zoning Commission prior to any additional significant site improvements and prior to issuance of a building permit for any additional structures. 10. Any changes to the site or buildings not consistent with the proposed Conditional Use Permit shall require submittal and approval of a new Conditional Use Permit application for review and approval by the City of McCall. This shall include any expansion of the Recreational Vehicle Park beyond the RV sites appro.ved by CUP-02-05. / McCall Area Planning and Zoning Commission Staff Report CUP -17-05 : 300 Mission St Page 4 of4 July 13, 2017 · Camp Pinewood Master Plan -Findings of Fact McCall City Council-July 11, 2017 Page 1 of 12 IN RE: ) ) McCALL CITY COUNCIL Camp Pinewood Master Plan ) .· FINDINGS OF FACT, CONCLl)SIONS OF LAW, AND DECISION Conditional Use Permit ) ) ) Application Number: ) CUP-17-05 ) Applicant: Representative(s): Application: FINDINGS OF FACTS Idaho Regular Baptist Bible Camps, Inc. Bill Daniels Conditional Use Permit application to update the existing approved camp master plan to include additional facilities and increase the maxi.mum occupancy of the camp from 185 persons to 400 persons . Camp Pinewood has been in operation for more than 70 years at its current location. The current master plan for the camp was approved by the City of McCall in 1995. Subsequent Conditional Use Permit approvals (2002 and 2007) permitted the existing RV loop, allowed for the relocation of the Chapel building to its current location, permitted the use of the retreat and conference center, and . established the peak capacity at 185 campers . The existing facilities include: 1. Chapel building with staff housing upstairs 2. Joshua Retreat which includes guest sleeping rooms 3. Retreat Center which includes guest sleeping rooms and kitchen area 4. Seven individual cabins 5. One duplex cabin 6. Grounds Maintenance/ Shop Building 7. Recreation Room/ Game Center Lot Coverage: Building Height: Setbacks: Parking Spaces: Camp Pinewood Master Plan -Find i ngs of Fact McCall City Coun cil -July 11, 2017 Page 4 of 12 . 47,455 sq . ft. (27% of allowable). This lot coverc1ge calculation provided by the applicant includes the existing buildings, drives, and parking areas and the proposed two employee housing units with shared driveway (see application DR-17 -12). The lot coverage calculations do not anticipate the construction of additional facilities in the future. The building height of existing camp facilities is not provided . The proposed new employee housing units (see application DR -17-12) will be not more than sixteen feet (16 ft.) in height. Any additional buildings or significant additions on the Camp Pinewood site require Design Review approval prior to issuance of a building permit and adherence to the development standards of the underlying zone. The submitted application does not provide details regarding the distances of the existing structures from property lines, but does indicate that the proposed . new employee housing dwelling units (see application DR -17 -12) shall be situated not less than fifteen feet (15 ft.) from any side property line and not less than twenty feet (20 ft.) from the front property line along Mather Road. All proposed remodeled or new structures will meetthe required setbacks of McCall City Code Title 3, Chapters 3 and 7, including the fifty-foot (SO ft.) Shoreline and River Environs Zone setback. Currently, the maximum occupancy ofthe Carrip is approximately 185 persons, most being youth under the driving age that arrive by bus or are carpooled. Existing parking areas on the site are undefined . \'A ny additional facilities will equire subsequent Design Review by the City of McCall wbicb will allow an opgortuoity for evaluation ef the need for additional pai:king as capacit'l on the Camp Pinewood Master Plan -Findings of Fact McCall City Council -July 11, 2017 Page 5 of 12 property is increased. The proposed new employee housing units include a shared drive and dedicated parking areas . APPROVAL STANDARDS Title 3, Chapter 13 Conditional Use Permit A Conditional Use permit shall be granted only if the Commission finds that the use, as applied for, will: 1. Constitute a conditional use authorized in the zone involved. Pursuant to McCall City Code (MCC 3.3.02), camps are conditionally perm'itted within the R4 -Low Density Residential and R8 -Medium Density zones. 2 . Be harmonious with and in accord with the general objectives and with any specific objectiv~s · of the comprehensive plan and/or this title. The proposed project is harmonious with the objective within the McCall Area Comprehensive Plan (2007) to "create recreation programs and . . facilities for all ages and abilities" (page 127) and Title 3 of McCall City/ Impact Area Code . 3. Be designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or likely character of the neighborhood, and that such use will not change the essential character of the surrounding area. The camp use oftl)e property has existed for more than 70 years. The proposed single family employee housing units within the . parcels along Mather Road are consistent with the character of the residential neighborhood . New built facilities for use by the campers will be situated near existing facilities and designed, constructed, operated and maintained to be harmonious in appearance with the character of the neighborhood . 4. Not be detrimental to the health, safety and general welfare of persons residing or working in the neighborhood of such proposed use. The proposed use will not be detrimental to the Camp Pinewood Maste r Plan -Findings of Fact McCall City Council-July 11, 2017 Page 8 of 12 12. Have a minimal negative economic impact on the neighborhood or surrounding community. The project will not have a negative economic impact on the neighborhood or surrounding community. Conditional Use Permit Standards for Camps [MCC 3.13.031] · A conditional use for a camp may be approved only if the commission finds that the use, as applied for: ~ (A) Meets the general standards in section 3.13.03 of McCall City Code. The proposed use and dev.elopment plan meets the general standards in section 3.13.03 (see a.bove). (B) Will not have a permanent negative impact on those items listed below substantially greater than that anticipated from permitted development: 1. Pedestrian and vehicular traffic circulation and safety; The project will not have a substantial n,egative impact on pedestrian and vehicular traffic circulation and safety. 2. The demand for and availability of public servic!;!s and facilities. A maximum capacity increase from the existing 185 persons to 400 persons is proposed during the non -snow months of the camp's operations . This will not create a demand of public services and facilities that is substantially greater than that anticipated from permitted development. 3. Disruption of enjoyment of neighboring properties by excessive noise. ny excessi'Je ajse . avoided by-the applicant. 4. Environmental pollution or contamination to air and water resources. The current Camp facilities are not creating stormwater runoff or erosion issues, or harmful environmental consequences to any land or waters . The project will be required to establish approved stormwater and erosion control plans prior to issuance of a building permit or significant site improvements through the required Design Review process . Camp Pinewood Master Plan -Findings of Fact McCall City Council -July 11, 2017 Page 9 of 1 2 5. The maintenance of compatible and efficient development patterns and land use intensities. The proposed use and development plan are compatible with the anticipated development patterns and land use of the area . DEPARTMENT/ AGENCY COMMENTS Idaho Transportation Department (ITD) . In a letter dated April 7, 2017, ITD stated that has no objection to the application and does not require any mitig;:ition . McCall City Engineer In an email dated April 17, 2017, the City Engineer stated the following: . Water and Sewer Utilities 1. Prior to the installation of any new water or sanitary sewer service lines, a final engineering plan showing the location and design of the services should be provided. 2. The property owner should apply for water and sewer service connecfion(s) as appropriate, and the connection fees and capitalization fees will be determined based on the water meter size(s) and sewer services to be installed . Grading, Drainage, and Storm water Management Issues 1. The D'rainage Plan dated June 6, 2016, provides general guidance for the handling of stormwater on the overall site, and from the proposed employee housing units . 2. Detailed grading and drainage plans , and accompanying Stormwater Management Reports, should be submitted with future construction and master plan implementation following the guidelines established in the submitted Drainage Plan . The application submittals have provided. the City with a general understanding ofthe project's engineering needs and issues. However, the information submitted is conceptual in nature and this McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-138 July 13, 2017 216 East Park Street McCall, Idaho 83 63 8 AGENDA ITEM INFORMATION SUBJECT: Originator Department Appro va ls Initials or · -Suvvorter Presentation of Certificate of Appreciation to Mayor / C_ouncil Carol Coyle for 16 Years of Service R ecognition City Manager r--e..-- Clerk Treasurer Community Development M~ Originator Police Department Public Works Golf Course COST IMPACT: NIA Parks and Recreation FUNDING NIA Airport SOURCE: Library TIMELINE:. N I A Information Systems · Grant Coordinator SUMMARY STATEMENT: Carol Coyle has worked at the City of McCall for 16 years and is retiring on July 14 , 2017. She has done a tremendous job serving the organization and the community as the Grant Coordin ator/Special Projects. The City employees and City Council would like to present a Certificate of Appreciation for the amazing contributions she has ach ieved whjle emp loyed at the City of McCall. RECOMMENDED ACTION: Present a Certificate of Service Recognition to Carol Coyle. MEETING DATE ACTION RECORD OF COUNCIL ACTION ~ -&,cf-1 ~. ,-~ --}1-,_ryJ, he-. ~ . McCALL CITY COUNCIL AGENDA BILL 216 East Park Street McCall, Idaho 83638 Number Meeting Date AB 17-136 July 13, 2017 AGENDA ITEM INFORMATION SUBJECT: D epartment Approvals Request to Proclaim July 15, 2017 as Careers in Mayor / Counci l Aviation Day City Manager Clerk Treasurer Community Development Police D e partment Public Works Golf Course COST IMPACT: Parks and Recreation FUNDING Airport SOURCE: Library TIMELINE: Information Systems Grant Coordinator SUMMARY STATEMENT: Originator Initials or Sunnorter , - JAf> Orig in ator ~ The Airport Open House is the largest single event that allows non-aviators access to the airport and aviation professionals . The number of General Aviation ( GA) pilots has been declining over the last several years. With this reduction in GA pilots , exposure to aviation careers has been reduced as well creating shortages within numerous aviation specia1ties . With this in mind, Qpen Hous peakers an booths ha:v:e be so.:licitoo to generate inter:est in flight and aviation, pro:v:·de information on car.ee_rs available a d ath ays o training for thes careers. The proclamation is requested to bring awareness to these careers to our citizens and acknowledge the efforts of our speakers an d guests in providing this valu able knowledg~. Proclamation is attached. RECOMMENDED ACTION: oclaim July 15 QL'Z a_s Car.eers in.Aviation Day in h Gity et= Me an and uthori2:e,-t Mayo to iliw the proclamation. RECORD OF COUNCIL ACTION MEETING DATE ACTION City of McCall Proclamation WHEREAS, the aviation industry has a variety of careers available, at airports large and small all over the world, that span all education levels, and are open to all, and WHEREAS; the City of McCall has a rich history of aviators, aircraft instruction and aviation business, and WHEREAS, the McCall Municipal Airport Open House provides educators, aviation organiz ations and enthusiasts from around the region a forum to share their aviation experience, and WHEREAS, a program of speakers has been developed to entertain and inform the public about plentiful and varied opportunities available for careers in aviation, and NOW, THEREFORE The McCall City Council and I, Jackie J Aymon, Mayor of McCall, do hereby proclaim the 15th day of July, 2017 to be Caree rs in Aviation D ay I in McCall, Idaho and urge all our citizens to show their support of this community event . IN WITNESS WHEREOF, I have h ereunto set my hand and caused to be aff1.Xed the Seal of the C ity of McCall, Idaho at the City Hall in Mc Call on this 15th day of July in the year two thousand and seventeen. Jackie J Aymon, Mayor McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-134 July 13, 2017 AGENDA ITEM INFORMATION SUBJECT: Request to Recognize the McCall Centennial Committee for their outstanding efforts and Authorize the Dissolution of McCall Centennial Committee COST IMPACT: NIA FUNDING N IA SOURCE: TIMELINE: NIA SUMMARY STATEMENT: Department Approvals Treasurer Public Works Golf Course Parks and Recreation Ai ort Library Infonnation Systems Grant Coordinator Originator Initials or Su orter The McCall City Council estab li shed the McCall Centennial Committee on 9/2312010 for the purpose of planning and implementing a celebration of the 100th anniversary of the incorporation of the Village of McCall on July 19 , 1911. The Committee consisted of over 20 active members , and created a memorable event complete with community BBQ , street fair , Navy jet flyover, music, dancing, cake/ice cream and numerous nonprofit and business-sponsored spec ial events. The concept was to have an event that was focused on the local community. It was very well received and the turnout was large. A smaller follow up celebration was held in 2012. · '\:;!l"'-"'"'=Ul-~ishing orrcbes, ·nc . ding toe ins.tallatio ono [laque_s, ave . een Gempleteo. The official work of the Centennial Committee is complete and the Plaza is under the management of the McCall Parks and Recreation De artrnent. RECOMMENDED ACTION: Recognize the McCall Centennial Committee for their outstanding efforts and authorize dissolution of the McCall Centennial Committee effective July 13 , 2017 . RECORD OF COUNCIL ACTION MEETING DATE ACTION McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-137 July 13, 2017 216 East Park Street McCall, Idaho 83638 AGENDA ITEM INFORMATION SUBJECT: Request to Adopt Resolution 17-12 to Surplus . Property from the Police Department -Tasers COST IMPACT: NA FUNDING NA SOURCE: TIMELINE: ASAP SUMMARY STATEMENT: Department Approvals Mayor I Council City Manager Clerk Treasurer Community Development Initials Originator or Suooorter Police Department <.:?\' ·;,. Originator Public Works Golf Course Parks and Recreation Airoort · Library Information Systems Grant Coordinator Idaho Code §67-5732A allows the conveyance of surplus personal property to other state and local agencies. Annually City staff identifies several items as surplus property. ~ _ · · ~• .. titet-lias'{!etennined-tha~~~ I-A SER X26 as~rs o onge teni:e the neee.s-of: fie eparnmmt. Th Police 6liief would like to sell them for, $1 ;(),(:)0 eac ~~!foy0um--~0Itee f>eparunent oul like to pur.chase the TASBR X26 Tasers. RECOMMENDED ACTION: w-7 ~U ~ -'1 At f ~ _-1 Adopt Resolution 17-12 declaring the three TASER X26 Tasers as surplus , authorizing the sale of the three X26 Tasers to the Heyburn Police bepartment, and authorize the Mayor to sign all necessary documents. RECORD OF COUNCIL ACTION MEETING DATE ACTION City of McCall RESOLUTIONNO. 17-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCCALL, IDAHO RELATING TO SURPLUS PERSONAL PROPERTY; DECLARING PERSONAL PROPERTY SURPLUS; AUTHORIZING AND DIRECTING THE DISPOSAL OF SURPLUS PROPERTY; PROVIDING FOR RELATED MATTERS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of McCall,· Idaho ("City") has acquired certain personal property for the purpose of carrying out services in the public interest; and WHEREAS , Idaho Code 67-5732A allows the conveyance of surplus personal property to other state and local agencies; and WHEREAS , the City Council has deemed it unnecessary to maintain ownership of surplus personal property of the City ; and WHEREAS , the City Council desires to sell three TASER X26 Tasers to the Heyburn Police Department: NOW, THEREFORE, it is hereby RESOLVED by the City Council of McCall, Idaho, as follows: Section 1: The City Council finds and declares that the City no longer has a use for the surplus property li sted as TASER X26 Tasers. · Section 2: The City Council adopts the valuation of the surplus property listed and described in as TASER X26 Tasers to be $150 each. Section 3: The City Clerk is authorized and directed to sell to the Heyburn Police Department the surplus property listed as TASER X26 Tasers. Section 4: This Resolution shall take effect and be in force immediately upon its passage and approval. Passed and approved this 13 day of July, 2017. ATTEST: BessieJo Wagner, City Clerk Resolution 17-12 July 13 , 2017 CITY OF MCCALL Valley County, Idaho Jackie J. Aymon, Mayor Page 1 of 1 McCALL CITY COUNCIL AGENDA BILL 216 East Park Street McCall, Idaho 83638 Number Meeting Date AB17-140 July 13, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approvals Midas Gold Project Letter of Support Request Mayor/ Council Initials Originator or Suvvorter City Manager /V-t.--Originator Clerk Treasurer Community Development Police department Public Works Go lf Course COST IMPACT: NIA Parks and Recreation FUNDING ' NIA Airport SOURCE: Library TIMELINE: Prior to July 20, 2017 Information Systems Grant Coordinator SUMMARY STATEMENT: Midas Gold recently announced its Notice of Intent (NOI) to prepare an En..~onmenta Impac Statement GEIS::) mthe proposed Stibnite--Gokl P-rejectls"':P-1-an ofResteratron and perations. his Notice of Intent was published in the Federal Register on Monday, June 5, 2017 by the United States Forest Service. The NOI marked the opening of a 45-day scoping period, which included three public meetings and opportunity for the public to provide written comments to the USFS, the lead agency on the Stibnite Gold Project. The aforementioned comment period closes on July 20, 2017. Mii,J n ld-,has_-asi<.eg;.:f •_:_J •_ounci1' cnn,.;, ... rn : ... :-.. ., ...... 1-s.sinn-niate"~' nT ~U}:!_HHL ~ 11 ·,,. LJroiect.. A template letter of support was provided by Midas Gold for consideration of the Council, and has been attached to this agenda bill. The Plan of Restoration and Operations is too large and cumbersome to include within this agenda bill but can be found at the link below for review of the Council and public: Plan of Restoration and Operation: httQ://midasgoldidaho.com/materials/# RECOMMENDED ACTION: Approve the attached letter providing supporting comments to the United .States Forest Service for the Stibnite Gold Proj ect, and authorize the Mayor to sign the letter. OR; . Deny approval of the attached letter providing supporting COlJ1IIlents to the United States Forest Service for the Stibnite Gold Project. RECORD OF COUNCIL ACTION MEETING ACTION DATE City of McCall www.mccall.id.us July 13 , 2017 Payette National Forest .ATTN: Forest Supervisor K~ith Lannom Stibnite Gold EIS 500 N. Mission St. McCall, ID 83638 Via electronic mail: cotnments-intermtn-payette @fs .fed.us 216 East Park Street McCall, Idah o 83638 Phone 208·634·7142 . Fax ~\634-3038 ~f/. The City Council has reviewed the Plan of Restoration and Operations and met , over time, with · members of Midas Gold Idaho to better understand the company 's plans for the Stibnite Gold Project. Below are my comments on the plan to be included in the current scoping.period. The City of McCall believes the project presents a plan to repair the environment and boost . Idaho 's economy. Historic mining operations, development of former town site and natural processes have resulted in significant degradation of many elements of the environment. Loss of fish passage, potential water degradation from previous mining activity and excessive erosion are all of great concern to our community . The Stibnite Gold Project wou ld finance reclamation efforts to address these problems and in tum bo ost Idaho 's economy. It is a win-win for our community. · Midas Gold has made it clear reclamation efforts will start alongside operations. They have worked to find safe access routes to the site that keep ve hicl es away from our precious waterways. Plus, the company is trying to minimize their impact on the environment by keeping facilities in the existin g footprint of historic mining operations . People live and visit McCall because of the recreational opportunities to enjoy nature and we all want to see the area's rivers ~111 mountains cared for. Reviewing the Plan of Restoration and Operations it is clear t ~a'k'mg care of the environment and keeping the community safe truly is at the heart of everythmg Midas Gold Idaho does. I urge you to select the proposed activities as outlined in the Plan of Restoration and Operations as the preferred alternative during the EIS process and approve the project as outlined by Midas Gold. Sincerely, Jackie Aymon Mayor, City of McCall McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-143 July 13, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approvals Initials Originator or \o\, 1------~-----+------+-S'-'--u.c..c..co_rt"'-er~ Golf Pro Contract Discussion Continued Ma or I Council q c J { 1t;t> Ci Manager , 5" 7 ?, OCc) ~ 3~bcJ ~' Clerk 7 , t. / .... t1 J Treasurer · { 'I ~ L O w --)"-;l, /1 -;-> { 5-c 6 ,() Communi Develo ment . D, /I J' ;rh1..G.-. it-,s· t JI "'o I I L l-t4,__ ;;.__ C. r. i... t.i-,,P_o:-:lic:-:-e--::d=-:'e'-artm:--_en_t __ -+---+-~----; ~ ~ · 'f u u J;;;M.,r.V ......... 7 Public Works Golf Course COST IMPACT: NIA Parks and Recreation FUNDING NIA A. ort SOURCE: Library TIMELINE: NI A Information Systems Grant Coordinator SUMMARY STATEMENT: Staff has provided two ·separate options within the attached draft golf pro agreement. 'Ilhese o p · ons cdns-ide, :s £ a flawate benus i operat10ns mc0me exceeds $540)000 within a sin le golf season and a gsamllU!]gJet:silh~-oe~o income w en mcome-excee $615,000. eluded with the draft agreement is an outline of rounds played at the golf course from FY10-FY16 in addition to total operations income for each respective fiscal year. This outline also provides an overview of the bonus payouts at difference levels of sharing for consideration of the Council. ~greement. RECOMMENDED ACTION: Staff requests direction of the Council on any matters of interest in the draft golf pro agreement and, specifically, the bonus compensation provision. · MEETING DATE ACTION.1 RECORD OF COUNCIL ACTION Round Type 1/2 Price Add 9 City Employee Complim e ntary Family Night Guest Fee Jun ior Life Time Member Membe r Mon -Thur Member After 2 :00 Member Prom otion Staff Statesman TOTAL ROUNDS OPERATIONS REVENUE Baseline of $3 ,000 above $540,000 and 90/10 share over $615,000 Base lin e of $7,000 above $540,000 and 90/10 share o'ver $6 15,000 Baseline of $10,000 above $540,000 and 90/10 share over $615,000 FY 10 FY 11 FY 12 301 311 289 81 4 5 113 118 113 116 204 155 173 1610 1935 2017 12900 11846 14163 583 674 622 524 478 418 4365 4619 4787 101 414 358 1745 0 337 6 269 103 223 21056 21030 $ 518,097.96 $ 506,299.35 0.00 . 0 .00 3,000 .00 0 .00 0 .0 0 7,000.00 . 0 .00 0 .00 10,000 .00 FY 13 110 245 118 171 1917 . 13857 629 4 87 4333 217 2077 2 2 13 24376 $ 546 ,937 .00 .. 3,000 .00 7,0 0 0 .00 10,000.00 ). ~ /5", oou FY 14 149 164 89 187 1896 11797 526 471 4316 354 2578 7 204 272 23011 $ 543,204.00 3,000.00 7,0 00.00 10,000.0 0 FY 15 . 17 124 185 262 15292 5 18 456 5546 3405 1 315 302 26493 $ 644 ,411 .00 6,441.10 10,441.10 13,441.10 ~ .. ~... . ' ,~ FY 16 256 160 211 15042 478 32 9 5549 319 1 9 370 277 .. ~~·~'. ~ . ' '• . • 0 ' Average -28,838 · Average -$566,000 t~~~d-~r 7,309.50 11,30 9 .5 0 · 14,309.5 0 McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-139 July 13, 2017 2 16 East Park Street McCall, Idaho 83638 AGENDA ITEM INFORMATION SUBJECT: Request to Approve the City Manager Recruitment Contract with P ec kham & McKenney Executive Search Agency COST IMPACT: FUNDING SOURCE: TIMELINE: $25,000 N I A Immediate SUMMARY STATEMENT: Department Approvals Initials Originator or Su orter Ma or / Council City Manager Clerk Golf Course Parks and Recreation A' ort L ibrary Information S stems Grant Coordinator The current McCall City Manager will step down from the position, effective August 4, 2017. Two options for recruitment of the next City Manager are generally available and include a staff-led initiative to recruit for the next City Manager or utilization of a recruiting agency. In an earlier discussion, the Council directed staff to bring back proposals for a recruiting service . Staff has obtained three separate proposals from recruiting agencies and reviewed the proposals with associated fee schedul es. The three proposals are included with this agenda bill. . staf£rommittee eemprised of raci Malv:ic , ::tslafe C___orte d rin Greav r cv:i-e-wed ~ro sals an recommends selectwn of.P.eclrnam and McKerme..y The logic for this selection is that this agency, has an all-include true e, eemd of: successfu)jy: recruitin ufiilar communi11es, and pr-efessiona recnfting meIBuaolo . Also included with this agenda bill is a draft contract for services outlined within the proposal from Peckham and McKenney. Legal counsel is currently reviewing this draft agreement, and any r equests for revi sion will be discussed during presentation of this agenda bill during the meeting. £faf · also attemptin to have a epFesentati.ve om eckham d Mc enne-y available on th phon aurfog this Fesentation te answe quest-ions from.the ify: Coun il. RECOMMENDED ACTION: Approve the contract for recruitment of a McCall City Manager between the City of McCall and Peckham and McKenney Executive Search Agency, and authmize the Mayo r to sign all necessary do cuments. MEETING DATE ACTION RECORD OF COUNCIL ACTION @ WBCP June 8, 2017 Erin Greaves Communications Manager City of McCall 216 E. Park Street McCall, Idaho 83638 Re: Search Services Dear Ms . Greaves , W . B ROWN CREAT I V E .PA RT NERS It is our pleasure to submit this proposal for executive search services to secure your ideal candidate to serve as City Manager. Please see the proposed services that outline : • Recommended search process • Proposed timeline • Consultant resume/bias • References . • Fee , expenses and guarantee WBC !'las ever :1:1 years ef-exper:ie.fi ce provjdiog"5 ear:c n:s e.r:vi o ·be _ e_st::__coast. In C Hfornia, we have secured professionals for many diverse industries and clients , including (QUO · of Orange, Humboldt, Contra Costa, Marin, Santa Barbara , Napa, Stanislaus, Solano , Tuolumne, Merced , and the ities o trvine, an Rafa-e ana E !i s-toga. ln '91<egoh , we have filled positions for the County of Jackson, City of e em r al Point, Clt.y,of Grants ass , Jackson County Fire District 5, Dogs for the Deaf, Community Wo r ks and other public and nonprofit organizations . In · addition, we have filled sever.al...eKecuUv.e...p ositiol'.ls foe national noopr:ofits.s uch as Futures Witnout Violence, Latina P-ueli e Brnadcastin , and Radio Bilingtie. We have successfully filled high level pos it ion s for clien ts such as : • Health & Human Services Dfrector, Napa County • Assistant County Administrative Office , Santa Barbara County • Ci anager, City of Pnoenix, Oregon . • Chief Financial Officer, Marin County Employees Retirement Agency • Director of Finance, Jackson County • County Counsel , Jackson County • County Counsel , Orange County • County Counsel , Marin County • · Chief Financial Officer/ Chief Operations Officer, Futures Without Violence • Planning and Development Director, Santa Barbara County Recruiting Solutions, Business Results. Offices : Central Point, Oregon & San Jose , Cal ifornia 541.664.0378 / 866.929.WBCP www.wbrowncreative.com J • Health & Human Services Director, Marin County • Financial Analysts, Finance and Contracts Mana gers (multiple), Santa Barbara County • Assistant Chief Financial Officer, Health & Human Services, Marin County • Chief Financial Officer, Employment & Human Services, Contra Costa County • Parks Director, Santa Barbara County • Social Services Director, Santa Barbara County • And more ... have not yetiilled a position in Idaho, but we are certain this wilLnot beia deterrent in eu r su cessful search and lace e t of ','OUr: ideal candidate fore City Manager: or: the Gty f Mc.Gall; ib fact, e g.uarantee it. WBCP provides a wo-part gua[antee for our search services . In he vent we:;ar no! successful filling you!' position in the first round of inteFV~ew (which is rare), we wiltcontinue to ecru it er your organization until we are successf.ul. We also pwvide a 24 montl'l guarar1tee afteF<placement (details are included in the proposal). We have a 00% success rate filling positions. In addition to our successfu l track record, we have fantastic contacts that provide a network of resources ·n ludiog curreAt, ~etir-ed , Ad up-amf-cemi-ng Q leaders rn city and county government. We provide a fair and equal recruitment process that promotes diversity. In fact, because of our ability to attract diverse audiences we were se le cted to fill severa l positions in two national nonprofit Latino organizations . We have managed some of the most politically sensitive positions in highly engaged constituent communities (e .g., Planning Director, County of Santa Barbara; Health and Human Services Director, County of Marin; County Counsel for the Counties of Marin and Orange). It is olJir apertise worl<ing witnin ana for public sector a encies, politira:I ens16ll" n.-worl<ing witlil eleGte<:l offiGials, ouF ability to·e g2g ta external stakeholders-in the search rocess, baekgraund in marketing and communications, and our desire to provide the best custome11 service experience that has created a recipe for success . I appreciate your consideration in retaining our services and hope to have an opportunity to work with you in the future . Best regards, Wendi Brown · President, WBCP Recruiting Solutions, Business Results. Offices: Central Point, Oregon & San Jose, Cal ifornia 541 .664 .0378 / 866.929.\NBCP www.wbrowncreative .com PROPOSAL W . BROWN CREATIVE PARTNERS Executive Search Services for · City of McCall, Idaho City Manager June 8, 2017 TABLE OF CONTENTS SUBJECT PAGE I. RECRUITMENT STRATEGY 1-2 II. CONSULTANT'S RESUME/BIO 3-4 Ill. REFERENCES 5-6 IV. PROJECT Tl MELINE 7 V. FEE, EXPENSES & GUARANTEE 8 VI. SAMPLE BROCHURES (see email attachments) Re'cruiting S0/utions1 Business Results. WBCP knows how to customize your search to meet your unique recruitment needs. We customize your recruitment based on the specific needs, target audience and challenges for each recruitment. I. RECRUITMENT STRATEGY PHASE I CLIENT & STAKEHOLDER INTERVIEWS nd other stakeholders idefltified 13y-the Client be im,o d . . int e initial and final phases of this recruitment. These are critical phases to ensure we obtain a clear sense of the priorities and the successful hire of the right candidate. WBCP will meet with various stakeholders as warranted by the Client and the level of the position in the organization. These meetings will allow us an opportunity to gather information, gain knowledge about the organization, community and unique aspects of the recruitment to design the ideal candidate professional profile, advertising materials, and strategic approach . FEEDBACK OUTCOME/ Tl MELINE DEVELOPMENT Following the Client/stakeholder meetings, we will develop a detailed timeline for the recruitment along with a proposed advertising plan for approval. CREATIVE DEVELOPMENT Immediately following the client feedback activities, we will draft the competencies for the re cruitment and advertising material/recruitment brochure for the Client's review. This information will summarize what was learned from Client related interviews and will be used to advertise the opening . PHASE II MARKETING STRATEGY AND IMPLEMENTATION WBCP will execute a customized marketing/ad plan once the job announcement is created. An ad plan could include the following (based on assumptions), and will be customized based on information gathered in Phase I: ONLINE ADVERTISING -Including local and national job boards, associations, and other industry related job postings targeting the ideal candidate Uob boards, associations, etc.) and that reach a desired geographic area and diverse audience. E-DIRECT MAIL ADVERTISING -including WBCP's current d_atabase of potential applicants, we have access to other professional lists and will source more lists through associations, contacts, etc. SOURCING/HEAD HUNTING -WBCP will contact targeted individuals and generate new contacts COMMUNICATION WITH CLIENT Depending upon the wishes of the Client, we can provide regu la r updates on the progress of the search . We tailor ourcommunications in accordance with our Client's needs. @) 1 WBCP PHASE Ill RESUME ASSESSMENT BGP will review resumes as t t. Those candidates determined to be the most highly qualified will be selected for a screening interview.-· SCREENING INTERVIEWS/ REPORT TO CLIENT WBCP does not restrict the number of applicants or candidates to be screened . Rather, we int/rview candidates who meet our ideal candidate criteria; i:e~uent ly thi grou mounts to 20 cal'.lclicl tes, or on averag 28°0 of the applicant pool. Fo llow ing the completion of the phone scree i terviews, we will develop a report/recommended hort list o c r:ididr.!tes, wh.lc h i cl!µd . resumes, COJ[j etteFs---and a o e- ~=-....... ...,.,._....,...,,_,.· .... o ... f candidate'.-s proie_sstona bist! ry, in<dudlng a def ov.eOLi_e,. o.f WBLP.' asses_sJn:eo t -l'C'=,.,,,_,~reen. We will meet with the selection committee/Client to review this report and select cand idates for interviews . In this meeting, we will review the recruitment plan and discuss the final stages of the selection process . COMMUNICATION WITH CANDIDATES WB:E PHASE IV SELECTION PROCESS WBCP will design and administer an appropriate final selection process based on the needs of the Client (tailored to the need and recruitment). d h.e meetings/'.intew· :avid ues1iflas. writing and.presenta-tien--exercises , BACKGROUND & REFERENCES oHowio the i rvi.ews ana the Client 's top candi -ate(s) se l ection, we will assist the Client with facilitating a thorough background and reference check . A typical approach includes a review of federal, state and local criminal background chec~ and academic verification by a licensed background agency . Reference checks are Conducted over the phone by a senior consultant and a final report is pro vide d to the Client . · References are completed on candidate(s) being considered after initial/panel interviews . NEGOTIATIONS One available to assist with negotiations on compensation, benefits , start date and other transition details. 2 II. CONSULTANT'S RESUME/BIO WENDI BROWN -EXECUTIVE SEARCH PROFESSIONAL W. BR WN CREATIVE PARTNERS-WBCP I OFFICES IN OREGON AND CALIFORNIA eside t and Focmde f BCP, an executive search , marketing and branding firm with clients in OR and CA M Aager and lead censultar:it overseeing xe · ive sear !lLces for aoapmfit.aad puti 1c..sector, organizations; Use mar etjng and recruiting concepts to return excellent results for hard -to-fill , management and executive management positions; Lead consultant overseeing client relations, project management and recruiting consulting services ; Direct project teams , production and creative marketing and branding projects ; Track and manage marketing and search results ; Design workforce plans, assess skill and talent gaps , CLIENTS: City of Medford I City of Ashlaro I City of Irvine I City of Grants Pass I Jackson County I County of Humboldt I County of Marin I Napa County I County of Contra Costa I County of Santa Barbara I County of San Luis Obispo I First 5 Bay Area and various First 5 County Ccrnmissions I First 5 Association of California I Futures Without Vidence I Latino Pubic Broadcasting I Radio Bilingue I Fresno CommLITTity Food Bank I and more... · COUNTY OF ORANGE I CEO/HUMAN RESOURCES , SANTAAN A, CA 1998 -2004 1:t.oma-n Resources::Consultant, Human"Resources~anager; pec1al"st Rapid progression of position titles and responsibil it ies implementing countywide initiatives affecting 24 decentralized dept., serving 17 ,000 employees , at the second largest county in California Effective utilization of communications, marketing , network ing tools to improve recruitment. strategies ; Manage department head and management recruitments ; Lead internal consu lt ant serving 24 decentralized departments supporting hard-to-fill and management recruitments; Train internal recruiters o.n recruitment and marketing strategies to improve results and efficiencies ; Part of committee to analyze and change 25 year old County selection rules ; Designed recruitment newsletters ; Team member charged with designing and implementation of countywide recruiter competency base.d training model and recruiter assessment tool ; Implemented communications campaign for new performance incentive program; Coordinated training of 17 ,000 employees/ managers and internal trainers on new performance management system within one year. CANON BUSINESS MACHINES I COSTA MESA , CA 1997 -1998 Marketing Coordinator I Interface with Engineers and R&D for new product launch ; Design and produce creative comps for product packaging and promotional insert materials ; Create user documentation for various products in English and other languages ; Network a relationship between Canon and an ISP to provide international internet access through a new product package insert . HOMELIFE REAL TY SERVICES , Inc ., NEWPORT BEA CH, CA 1993-1995 Office and Franchise Marketing Manager I Guide, train and support 55 franchises with over 500 agents in effective application of corporate marketing tools/strategies for business development and sales growth ; Create several marketing communication tools ; Cultivate and manage media relationships ; public relations campaigns. HAWKINS ADVERTISING & PUBLIC RELATIONS I NEWPOR T BEACH, CA 1991 -1993 Client Relations and Account Manager I Managed account relationships, budgets , billing , advertising , media relations and ad placement for ad agency's clients which included Oscar Mayer, Nestles, ARA Cory, Remedy Temps , etc .; Planned and coordinated market research projects and system upgrades ; organizational efficiencies . EDUCATION Master's in Management I Southern Oregon University I Oregon (in progress) Bachelor's of Science I Business Administration I Marketing emphasis I Colorado Technical University, Colorado! Summa cum Laude 3 CARL CROWN -will serve as senior consultant as needed C I i t e former, Director, of c::.:~~,esour:ces foFthe eounty o Orange, California. Carl started hi s county career in Human Resources as a Senior Project Manager working on various initiatives including Agency and Department reorganizations , comprehensive classification and compensation reviews, job redesign efforts and decentralization of Human Resources functions . Carl was then recruited by the County of Orange CIO to be . the manager of the newly formed Client Services Division where Carl oversaw application development and support and business development. Shortly thereafter, Carl became the Interim Chief Technology Officer responsible for day-to-day operations of the Orange County Data Center and delivery of all Wide Area Network services across the County. Attesting to his leadership abilities and flexibility, he was asked by the departments in-all human esoarce capadtie . Carl had many accomplishments as the Human Resources Director at the county including: the design and implementation of the County's new selection rule s, design and implementation of a pay for performance appraisal system for managers , negotiation of contracts which significantly reduced the county's unfunded liability, conversion of HR records to electronic format, and a $20M upgrade to the HR computer system, which came in ahead of schedule and under budget. Carl came to the county after a 28 year career in the U.S . Coast Guard where he served as: Regional Director of Human Resources, Assistant Director of the Coast Guard Leadership and Management School, Director of Training Development for the USCG Reserve and Commanding Officer of Coast Guard bases in Hawaii and Southern California. Carl has supported recruitments for WBCP as an additional team member brought in to support multiple interview panel facilitation, and consulted with clients on sensitive human resource and employee r.elations issues . Carl has a Bachelor of Science in Biology and Education from the University of Florida and a Master of Arts in Organizational and Human Resource Development and Training from George Washington Un iversity, Washington D.C. CHIEF WILLIAM 0. LANDIS -will serve as senior consultant as needed Chiefl:ancl1s as over 30 years of experience in Law Enforcement ana ha s servea as 5c;fioo1 Resoucce Gfficer: Bike Team Member, Detective, Corporal, Patrol Sergeant, Detective Sergeant, S.A.F.E. (SWAT) Team member, Leader, Commander, CINT (Negotiations) Team Member, Operation s Lieutenant, Deputy Chief and now Police thief. Chief Landis supports WBCP as a panel facilitator, safety consultant for department assessment and recruitment services, and conducts onsite background investigations as needed or desired for our clients . Chief Landis has a Master's degree in Justice Administration and Crime Management from Bell evue University, a Bachelor's degree in Fire Service Administration from Eastern Oregon .University, and an Associate's degree in Criminal Justice from Rogue Valley Community College . Chief Landis was certified as a firefighter (Firefighter I), Deputy Medical Examiner, and holds an Executive Certificate from DPSST (Highest Police certification in Oregon). He is an active member of the International Association of Police (IACP), Oregon Association of Chiefs of Police (OACP), and serves as adjunct criminology professor at Rogue Community College. 4 Ill. REFERENCES Client Recruitments & Projects Contact Information Executive/ Management Searches: Santa Barbara Coun~ 0 Director of Social Services Jeri Muth California 0 Director of Planning and Development Human ·Resources Director (retired 0 . Director of Pa rks 12/2015) 0 Director of Behavioral Wellness jerrae99@roadrunner.com 0 Assistant Chief Executive Officer, SBCERS (Employees' Retire.ment System) Melissa Grisales, Assistant Human 0 Assistant Director of Planning and Resources Director Deve lopment (805) 568-2819 0 Assistant Agricultu ral Commissioner/ Sealer mgrisales@co.santa-barbara.ca.us 0 Assistant Hum an Resou~ces Director 0 Assistant Training and Development Manager Terri Maus-Nisich , Assistant County 0 Chief Deputy, County Counsel Executive Officer (former Parks and 0 Contracts Manager, Behavioral Wellness Recreation Director), County of Santa 0 County Counsel I, II , Ill, 'IV Barbara 0 Chief of Emergency Management tmaus@coun~ofsb.org 0 Chief Negotiator -Human Resources 0 County Surveyor 0 Dep uty Director Community Serv ices, Other Projects: Hous ing and Community Deve lopment 0 Salary and Benefits Benchmark Study 0 Deputy Director, Long Range Planning (141 non-management positions 9 0 Division Manage r, Energy and Minerals, counties in 2 months) Planning & Development 0 IT Sa lary and Benchmark 0 Finance Man ager, Behavioral We llness 0 Brand Strategy Report and Branding 0 Financial Systems Analyst 1/11 and Sr . (4 Manual positions, SBCERS and Auditor Controller) 0 Recruiter Tra ining; Research Projects 0 Fisca l and Policy Ana lyst -CEO 0 Vender Interviews and Selecti on 0 Fire Division Chief, Ad min and Suppo rt Srvs . 0 Nursing Professionals research 0 Executive Directo r, First 5 0 First 5 Program Mana ger 0 IT Senior Secur ity Engineer (2012 &2015) 0 IT Ne tworking Engineer 0 IT Senior Programmer. 0 IT Operations Tech Support Supervisor 0 IT In frastructure Virtua liza tion Storage Engineer . 0 IT Web Services Team Superviso r 0 Medical Director, ADMHS 0 Medical Director, Public Health Services 0 Physicians (5), Public Health Dept. FQHC s 0 Pla nners I, 11 , Ill, IV (13 positions) 0 Project Man ager/Civil Engineer 0 Senior Financial Systems Analyst, SBCERS 0 Senior Human Re source.s Manage r/Analysts (2) 0 Recruitment, Select ion and Retention Manager 0 Train ing & Organizational Development Mgr. 0 Execut ive Director, Arts Commission @ 5 WBCP -..-noutrw. __ , V. PROFESSIONAL FEES & EXPENSES . The tota~ feefo r:of ss1anal'corrs ting or m ,s search· $·H ,500 cf his includes all work outlined in Phases I -IV in the proposal 's scope of work, not including expen ses . Consulting fees will be billed in thirds at the beginning, middle (short list selection) and end of the recruitment process. Expenses will be between $5 ,500 -$7 ,500 (not to exceed $7,500) and include advertising, brochure design, panel packet content, delivery charges , fees for background checks (reports, not onsite visit), fee for one additional consultant to support one day panel facilitation and consultant travel expenses . These expenses will include direct mail piece including po stage and mailing . Once we have conducted Phase I of the recruitment, we will provide an itemized list of advertising and marketing expenses for client approval. NOTE : To date WBCP has never exceeded proposed expen ses and regularly come well within the maximum proposed amount. We are mindful and good stewards of our client 's funds and use affordable options whenever available during all phases of the re cruitment process. Guarantee (1) We guarantee successful placement, and will provide continued con sulting services (however, client will pay for any additional direct cost expenses) until we are successful. (2) If a candidate selected and appointed by the Client terminates employment for any reason before the completion of 24 months of service, WBCP will provide the Client with the necessary consulting services required to secure a replacement . Profe ssional consulting services will be provided at no cost to the Client; however additional expenses will be covered by the Client . @ 8 WB CP ·-alC.t.1 ......... nMII,. Sourcing & Screening Only . Project Review The first step will be t o review the following topics : • Review the scope of work and project schedule • Identify the geographic scope of the search (local , regional or national) Information Gathering We will meet via phone and spend as much time as it takes to learn everything we can about your organization , as well as the preferred qualifications you are looking for in your next City Manager. Position Profile Development We will create a position profile which will be posted on our webs ite . Profiles include the following : • A description of the ideal candidate 's qualifications • Years of related experience and education required • Ideal personality traits and work habits • Organization-specific information • Description of the organization , position and key responsibilities • Priorities and challenges facing the organization • Community-specific information • Overview of the region • Description of the env ironment and quality of life details · • Compensation package details • Information on how to apply Recruitment and Advertising Strategy (Locating Qualified Candidates) We have an aggressive rec ruitment strategy which involves the following : • Print and Internet-based Ads placed nationally in professional publications , journals and on related websites . • Direct Mail Recruitment Brochures sent directly to hundreds of highly qualified city/county management professionals who are not actively searching for a new position . • Direct Contact Calls or Emails placed directly to city/county management professionals we know would be a good fit. • Posting the Position Profile on the Prothman Website , which receives thousands of hits per month . Candidate Screening (Narrowing the Field) Once the appli cation deadline has passed , we w ill conduct an extensive candidate review designed to gather detailed information on the leading candidates . The screening process has 4 key steps: 1) Application Review : We will screen the candidates for qualifications based on the resumes , applications , and supplemental questions (to determine a candidate 's writing skills , analytical abilities and communication style). After the initial screening, we take the yes's and maybe's and complete a second screening where we take a much deeper look into the training , work history and qualifications of each candidate . www.proth man.com • 371 NE Gilman Bl vd , Sui te 310 , Issaquah , WA 980 27 • 206 .368 .0050 June 6, 2017 Mayor Jackie Aymon c/o Ms. Traci Malvich Human Resources Manager City of McCall 216 East Park Street McCall, ID 83638 Dear Ms. Malvich: PECKHAM i. --- MCKENNEY EXECUTIVE SEARCH Thank you for reaching out to Peckham & McKenney and providing us the opportunity to express our interest in assisting the City of McCall in the recruitment of its next City Manager. Wit multi le decades of. ombineo experience in executive sear~h, managementaru lo,.ealgoxem.ment, Pe_c.kham c enney firings ahlghJev olseIYice to hi public SJ ctor. We offer our services to you with the understanding that the selection of the next City Manager is a crucial decision for the Mayor, Council President, and Council Members and we will do everything within our power to make this recruitment process a positive experience for everyone involved. an I have earned an excellent reputation in the industry for being per__so1l_aJjy involved and providing-customized processes that r.esuJt in u ssful Jong-term placeme ts. This approach has resulted in a phenomenal success rate and allows us to offer a aompreliens' e placement guarnnte at ·son oftlie strongest in the 1ndustry. And it's not necessarily what we do that differentiates us frorn our competition, it's how we do it. One example of this is the time we devote to each process. Interviewing the Mayor, Council President, and all of the Council Members, both individually and collectively, members of the management team, and key stakeholders in the organization and community wel as lilong a to of the Gi!:y, of McCall' facil · · es.:allows us to earn abou and eeem famiHar with: tfie or~zations' cul re. Taking this tim to become famili with the Ci ofMsCall . d the aommunity it serves help s us to screen accordingly . This approach also applies to the entire recruitment process, i.e. we take the time to do it right. Having personally conducted hundreds of searches for executive level positions in local government throughout the western United States, I am prepared to partner with the City of McCall and take the lead on this important recruitment process. Myi:.experience in resort communities is si@ificant including top executive level placements for the iJ:Y. f Ketch1,u:ni ID; City of Sedona, AZ; the Towns of Snowmass Village , Silverthorne, and Vail in Colorado; and the Rancho Santa Fe Association, the Sea Ranch Association, the City of South Lake Tahoe, and the Town of Truckee here in California -to name a few . You ask what would our firm be able to offer you, and basically put, you get me with a ho pitalf ancl to:unsm 6ackgrouna, now a successful recruiter with a strong niche in resort communities throughout the western United States. Given my unique combination of personal knowledge and professional experience, I believe I am the most qualified recruiter to assist the City of McCall with this very important search process. Lastly, I encourage you to contact the references I have listed on page eight in this proposal and also to visit our Testimonial section on our website at www.peckhamandmckenney.com. Often times hearing about the process and service that Peckham & McKenney provides from other clients will give you the confidence to move us forward in your selection process. The following proposal includes more detailed information regarding our firm, the search process and timeline, all-inclusive fee, our guarantee, and client references. Of particular note, I will be the recruiter on this process and we always work with our clients until a placement is made : You get Peckham &' McKenney until your new City Manager begins working with you. All said, I would be honored to work with Mayor Aymon, Council President Swanson, and Council Member White, Council Member Scott, and Council Member Giles on this important recruitment process. Please feel free to call me toll-free at (866) 912-1919 if you have any questions. Sincerely, Phil Phil McKenney Chief Operating Officer Peckham & McKenney, Inc . (916) 616-9173 direct www.peckhamandmckenney.com Attachment INTRODUCTION Peckham & McKenney, Inc. Executive Recru itment Team THE SEARCH PROCESS SEARCH SCHEDULE TABLE OF CONTENTS PROFESSIONAL FEE AND EXPENSES CLIENT REFERENCES PLACEMENT GUARANTEE AND ETHICS EXECUTIVE SEARCHES CONDUCTED (2004 to Present) 1 4 6 7 8 9 10 INTRODUCTION Peckham & McKenney, Inc. provides executive search services to local government agencies throughout the Western United States and is headquartered in Roseville, California. The firm was established as a partnership in June 2004 and incorporated in 2014 by Bobbi Peckham and Phil McKenney, who serve as-the:firm's leacfRecruiters and Bring o:ve 0 ears' c mbined experience in local government and executive search. We also offer the services o twtt:former City M~eJ:S who seJ:Y..e ecruit n ssigrunent. We are supported by an Office Manager, research specialists, a marketing and design professional, web technician, and di stribution staff. Ms. Peckham serves as the firm's President, and Phil McKenney serves as the Chief Operating Officer and Secretaryffreasurer. Either of the firm's principals may be reached toll free at (866) 912-1919. Peckham & McKenney was established on the premise that an executive search and consulting firm must be dedicated to providing its clients and candidates with professional service, as we ll as a personal, hands-on approach. Our business philosophy centers upon the understanding that thi s is a "peopl e" related industry and that attention to others' needs is the key to providing effective customer service. Not only are we committed to providing our clients with well-qualified candidates, but we also take pride in treating both our clients and cand idates with utmo st respect. This commitment has lead to multi-year retainer agreements with a numb er of agencies, as well as numerous client and candidate testi monial s to their experiences with us . We invite yo u to visit our web site at www.PeckhamAndMcKenney.com. At Peckham & McKenney, we are committed to local governm ent and sensitive to the challenges and issues faced by our clients and candidates . As such, we serve as the Administrator for the Credentialed Government Leader program for the Municipal Management Associations ofNorthern & Southern California. @Isa actively supp&f Women Eea ing Go ent as well as assist in the ual omen's adership Summit. In addition, we have provided numerous workshops and traming sessions in California and Colorado to up-and-comers on re s ume and interview preparation and general career guidance. Individual profiles of each of the Peckham & McKenney team follow. Bobbi C. Peckham, President Bobbi Peckham brings over 28 years' experience as an Executive Recruiter as well as 6 prior years of local government experience. s . -eckhamis sought ou and retairiea due to her high e_thi.QS.Jntegr ·ty hands-oILcustom r service, and unique ability to..identify candidates that " 1t" r lient agencies and communities:. . eeknam began her career in local government in the City Manager's office of the City of aper:v.itle, Illinois, where she became familiar with all aspects of local government in the nation's fastest growing community. Ms. Peckham was then recruited to join the Executive Search practice of a leading California recruitment firm . Later, she playe d an integral role in creating a national search business for w hat became the l argest recruitment practice serving local government in the country. Here, she became Regional Director overseeing Northern California and a nine- state region. In 2004, Ms. Peckham formed Peckham & McKenney, Inc. in partnership with Phil McKenney. Ms. Peckham received a Bac helor of Science degree in Organizational Behavior from the University of San Francisco. She is a contributing member of the International City/County Management Association, Cal-ICMA, Women Leading Government, and Municipal Management Associations of Northern & Southern California. Ms. Peckham serves on the Planning Committee for the annual Women 's Leadership Sum mit, at which she coordinates and leads the hi ghly regarded Executive Roundtable Discussions with over 30 female local government leaders. In addition, Ms. 'Peckham was instrumental in writing the ICMA's J ob Hunting Handbook. Over the years, Ms. Peckham has actively s upported her community, and she currently volunteers her time to the Sacramento Affiliate of Dress for Success, which works to empower women to achieve economic independence by providing a network of support, professional attire, and the development tools to help women thrive in work and in life . - 1 - Phil McKenney, Chief Operating Officer Phil McKenney has over 35 years' management experience and is very familiar with local government agencies, having led a county organization and having worked with numerous city governments and special districts. McKenne beg hi cru:eer · · resort osp.italify iru:lus e ed e e e r ,rperties on the island of Martha's .Viney§d. He then relocated to lseystone Resort in Colocado, which is now acknowledged as a premiere all-season resort with special recognition for its level of guest services . Mr. McKenney later took over the helm of the Summit unty hamber o Commerce as e· xecutive..Director. This hybrid- Chamber was the only countywide organization responsible for marketing all of Summit County, Colorado, home to Breckenridge, Keystone, and Copper Mountain resorts. Through his leadership and collaborative style, and working with the cities apd county within Summit County, he led the Chamber to being a readily recognized and well- respected organization within Colorado and the Western United States . Mr. McKenney was then selected by Placer County, California to lead the merger of the North Lake Tahoe Chamber of Commerce and the North Tahoe Visitors and Convention Bureau into the North Lake Tahoe Resort Association. As Executive Director of this new county organization, he represented the Tourism industry for all of North Lake Tahoe. The Resort Association is now a proactive, nationally recognized organization whose model of governance is being replicated in numerous resort communities across the Western United States . Mr. McKenney began his . career in executive recruitment in January 2003 and has since conducted hundreds of national recruitments throughout the W estem states, including Colorado, Arizona, Idaho, Wyoming, Oregon, and California. Mr. McKenney has an undergraduate degree in Recreation from Slippery Rock State College as well as a Master of Business Administration from the University of Denver. Clay P hillips , Executive Recruiter Mr. Phillips brings extensive experience leading a city of over 150,000 and selecting and assembling an executive team that is highly revered · in the San Diego region . recently completed 30 years-of service witfi e Ctty of Escondido, 12::years of. which he served as City Man~er. Mo Phillips served in several° capacities with the C ity of Escondido including Finance Director, Administrative Services Director, and Deputy City Manager prior to his appointment as City Manager. He began his career with the City of Santa Ana and soon became Deputy Finance Officer for the City of Irvine. Mr.-Fhillips has served as-the Chairman of the San Diego CityManagers Associati , and he has been a speaker and expert panelist for the League of California Cities as well as POST and California State University San Marcos. Mr. Phillips has significant experience in leadership development, financial management, economic development, and labor relations . In his capacity as City Manager, he has been involved with the recruitment and hiring of department heads in all areas of local government. Mr. Phillips received his undergraduate degree from Loma Linda University with majors in Business Management and Accounting and was recognized as the Alumnus of the Year by the School ofBusiness in 2008 . He also received his Master of Business Administration from Pepperdine University. Ellen Volm ert, Executive Rec ru iter Ms . Volmert recently began her encore .career after 35 years of local government management experience in California and Oregon. Sh:e fias erved as €icy Manager :with the City of ba Pal a; an t year as Acting ity Manager ssistant ei Manager Assistant t the City Manager, ancl IYfiiffiigenrent . al~st "th tl:ie City of Corvallis, Oregom Ms. Volmert brings extensive experience in executive recruitment, labor relations, human resources, risk management, communications, diversity, budgeting, and intergovernmental relations . Ms . Volmert focuses on all recruitment assignments in .the state of Oregon as well as team support on all other executive recruitments. She is a graduate of UCLA and has a Master's degree in Public Administration from Cal State Fullerton. -2- Joyce Johnson, Office Manager Ms. Johnson joined Peckham & McKenney in 2005 and serves as the firm's Office Manager. Ms . Johnson is complimented regularly on her strong customer orientation working with both clients and candidates alike . She oversees internal administration of the firm as well as directing contract administrative support in the areas of advertising and design, web posting, and duplication and mailing services. Prior to joining Peckham & McKenney, Ms. Johnson oversaw internal administration in the Western Region headquarters of two separate national management consulting and executive recruitment firms . She has over 30 years' experience in the field of administrative and executive support for all aspe cts of the executive recruitment process. Ms . Johnson holds an Associate of Arts degree from Ameri can River College. Cathy West-Packard, Marketing & Design Ms. West-Packard has provided her design and marketing skills to Peckham & McKenney Recruiters for over 25 years. She is the firm's "go-to" professional for all advertising and brochure design and creation. Kevin Johnson, Research Assistant Mr. Johnson has been a member of the team since 2009 and currently serves as a Research Assistant. He supports the firm's Recruiters through his research of local government agencies and networks, potential candidates , and current candidates prior to recommendation to our clients . Mr. Johnson mastered his researching abilities while obtaining a Bachelor of Arts in Economics from Willamette University. Bradley Frank, Technology Guru The newest member of the Peckham & McKenney team, Mr. Frank holds the official title of Technology Guru as he expertly oversees the firm's web site as well as responding to all technology questions from the firm's principals. He is currently studying Material Sciences & Engineering at the University of California, Merced, and is a NASA Fellow. - 3 - THE SEARCH PROCESS While it is my intent to customize the search and project schedule to fit the City of McCall's specific needs, the search process typically includes the following key actions : Project Organization -Prior to beginning the recruitment process, I will be available to discuss the recruitment process, listen to specific desires and expectations, and respond to any questions or concerns. I will discuss expected parameters of the search, the search timeline, and schedule future meeting dates . At this time, the Mayor, Council President, and Council Members will determine the extent of involvement of other individuals in the search process . Development of Candidate Profile {on-site #1) -This phase provides for the development of a ·detailed Candidate Profile. I will meet individually and in groups with those individuals identified in the Project Organization phase, to · discuss the current and future issues and challenges facing the region and the City of McCall. The desired background and experience, leadership style and personality traits , skills and abilities of the ideal candidate will be discussed. I will also discuss expectations, goals, and objectives that will lead to the success of the new City Manager. Recruitment -Advertisements will be placed in the appropriate industry publications and websites, and our firm will assume responsibility for presenting your opportunity in an accurate and professional manner. Full information on the position will be posted on our firm 's web site as well as the City's site. In addition, an ·attractive brochure will be prepared to market the organization and position to potential candidates . This brochure will be mailed to 300-400 industry professionals nationally, and it will also be available on our firm 's web site. Copies of the brochure will also be made available to the City of McCall. The main focus of our outreach, however, will be direct phone contact with quality potential candidates. With close to 30 years of collective executive search experience, we have developed an extensive candidate database that is continuously utilized and updated. Our recruiting efforts will focus on direct and aggressive recruiting of individuals within the search parameters established during the Candidate Profile Development phase. We believe direct recruiting produces the most qualified candidates. Throughout this active search process, I will regularly notify the City of the status and share questions, concerns, and comments received from potential candidates as they consider the opportunity. By doing so, I will ''team" with the City to ensure that all issues and concerns of potential candidates are discussed and understood thereby eliminating "surprises" once the resume filing deadline has passed. As resumes are received, they will be promptly acknowledged, and we will personally respond to all inquiries. Once the resume filing deadline has passed, you will be once again updated on the status of the recruitment, the number of resumes received, and our intent for preliminary interviews. Preliminary Interviews -s_ume e R questionnai.res:;wi.l be:.sent t0-candidates who ppear te meet the Candidate Profile. Following the resume filing deadline and a thorough review of the resumes and questionnaires received, :will conduct preliminacy ·nterviews with those individuals m t cl elx matching th Gandidate Profil . Anlnternet search will be conducted as wellas p.re.limina.cy.bac.kgr_Qund credit and criminal)-checks . Recommendation of Finalists {on-site #2) -A ·tten rec mmendation of finalists will~t}-personally presented to.th or _ uncil President, and Geuncil Members..in.a one-to two-our eeting. Prior to this meeting, all participants will receive a full listing o( all candidates who applied for the position, as well as the cover letters, resumes , and supplemental questionnaires of the recommended group of candidates for further consideration. Once a group of finalists have been selected, all candidates will be notified of their status. I · 1 prepare a alist inte ·ew sehedule an~netify finalist.candidates~cordingly. If necessary, finalists will make their own travel plans and -4- reservations. I is..customacy the City, · bur_se.iinalists foll round.trip.airfare, car. :ental, an lodging necessary to att the intei:views.in the-Gity of:McCall . I will confinn this at our meeting to recommend finalists . Final Interviews/Selection (on-site #3) -GW"ing-this phase, finalists will be interviewed by the €ity. I will provide on- site advice and facilitation assistance during the final interview process. Interview materials, including suggested interview questions, evaluation and ranking sheets will be provided for the City 's convenience. An orientation session will be held with those involved prior to the finalist interviews , and I will work with the panel through a ranking process and discussion of the finalists at the end of the day. I will assist the City in coming to consensus on the leading two to three finalists for further consideration, and I will provide recommendations on next steps, including additional meetings with each finali st to learn more of the "fit" they may bring. Qualification -nee the final eandidate has ·been se ecte oy ffie Ci , a t oroug ac groun c ec wiU be conducted hat is cemplian ·rut e Fair Credit Reporting Act and Inv,estigafule ... .Consumer..Reporting,.Agencits Act. Peckham & McKenney utilizes the services of Sterling Talent Solutions , the world's largest company focused entirely on conducting background checks . This investigation will verify professional work experience; degree verification; certifications; and criminal , civil , credit, and motor vehicle records . We encourage our clients to consider further vetting the candidate through a Department of Justice LiveScan in order to ensure that all known criminal history records (beyond seven years) are investigated. Professional references will also be contacted, and a full report will be provided. This comprehensive process ensures that only the most thoroughly screened candidate is hired . In addition, negotiation assistance will be provided as requested by the City. My ultimate goal is to exceed your expectations and succe ssfully place a candidate who "fits" the City's and community's needs now and well into the future . -5 - PROFESSIONAL FEE AND EXPENSES Fee 0.,UIJ all-inclusive fee:to._conduc th:e search process-for the Gi!}'. cCa ' ext£ity S "o_oo. One-third of this fee is due as a retainer upon execution of the agreement. The remainder of the fee will be divided and billed in two separate, monthly invoices. This Fee is predicated on the second meeting to Recommend Candidates, normally an on-site meeting, be conducted via Skype or some other internet based video platform . If an additional candidate from this recruitment process is selected for another position within your organization within one year of the close of the recruitiften fee of30% of the all-inclusive fee will be due to Peckham & McKenney. Expenses Th -inclush1e ee includes rofessional fees d ecxpenses. Expenses include out-of-pocket costs associated with consultant travel, advertising, telephone/technology, administrative support/printing/copying/postage/materials, and background checks (partial checks on recommended candidates; full background check on selected candidate). Additional expenses incurred due to excessive additional meetings as well as full background checks on more than one candidate will be billed accordingly . Insurance Peckham & McKenney carries Professional Liability Insurance ($1,000,000 limit), Commercial General Liability Insurance ($2,000 ,000 General Liability, and $4,0 00 ,00 0 Products) and · Automobile Liability Insurance ($1,000,000). Our Insurance Broker is Wells Fargo Insurance, Inc ., Charlotte, NC, and our coverage is provided by Sentinel Insurance Company and The Hartford. -8 - CLIENT REFERENCES Please feel free to contact any of the following current and recent clients to inquire about their experience with Bobbi Peckham and Phil McKenney. In addition, we would be pleased to furnish the client contact and phone numbers for any past clients listed in the Attachment. City of Ketchum, ID -City Administrator Mayor Nina Jonas and/or Suzanne Frick, City Administrator (208) 726-7803, sfrick@ketchumidaho.org City of Sedona, AZ -City Manager Mayor Sandy Moriarty and/or Justin Clifton, City Manager (928) 204-7127, jclifton@sedonaaz.gov Town of Vail, CO -Town Manager, Community Development Director, and Fire Chief Ms. Krista Miller, Human Resources and Risk Manager (970) 477-351 2, krniller@vailgov.com Town of Snowmass Village, CO -Town Manager Mayor Markey Butler and/or John Dresser, Town Attorney (970) 972-2274 , jdresser@tosv.com Town of Silverthorne, CO -Finance Director, Police Chief, and Human Resources Manager Mr. Ryan Hyland, Town Manager (970) 262-7319 , ryan.hyland@silverthome .org City of Durango, CO -City Manager and Finance Director Mr. Ron LeBlanc , City Manager (970) 375-5059, lebl~cro@ci.durango .co.us Town of Truckee, CA-Town Manager (current)· Mayor Morgan Goodwin and/or Kim Szcurek, Administrative Services Director (530) 582-2913, kszcurek@townoftruckee.com -9 - UPCOMING CITY COUNCIL MEETINGS July 14 , 2017 9:00 am -4:00 , Legion Hall - 1. Tentative Budget Adoption July 27, 2017 -5:30 pm , Legion Hall -Regular Council Meeting I . Work Session: 2. Marjorie Bowen turns JOO Proclamation (BessieJo) 3. Landlords Consent of Assignment Chapman Hangar 209 (Jay) Consent 4. Resolution to adopt 2008 Special Meeting Minutes (BessieJo) 5. PUBLIC HEARING Resolution For Golf Alcohol License Fees (BessieJo) 6. PUBLIC HEARING Resolution FOR Airport Fees (Jay) 7. Parks and Rec 4th of July Recap (Kurt) 8. Lakeshore DisJ?_osal Solid Waste CPI Adjustment Request (Nate) I Omin 9. t~~ 71J_~ ~ ~ /0. July 28, 2017 -9 :00 am-noon, Legion Hall - 1. Tourism LOT?? August 10 , 20 17 -5 :30 pm, Legion Hall -Regular Council Meeting I. Month ly Department Reports/Committee Minutes 2. PUBLI C HEARING Budget (Li nda) A ugust 24, 2017 -5:30 pm, Legion Hall -Regular Council Meeting I. Work Session: 2. Parks & Recreation Advisory Committee (Kurt) 3. Planning and Zoning Commission Annual Report (De lta) 4. Adopt FYI 8 Budget (Linda) A ugu st 25, 2017 -9 :00 am-noon , Legion Hall- i . -~---~<;'"~ ~. ~-~ ••,•·.:r:· "I' -• •• • .·~ ~ "i.... L .~ -< September 14 , 2017 -5:30 pm, Legion Hall-Regular Council Meeting I . Monthly Department Reports/Committee Minutes 2. September 28, 2017 -5:30 pm, Legion Hall -Regular Council Meeting I . Work Session: 2. Tree Advisory Committee (Kurt) September 29, 2017 -9 :00 am-noori, Legion Hall - i . ;v,-.~ --, "' r - , ~ ~~ ~ ~ ~L ~ L , To be Scheduled: 1. Water Policy Resolution (Nathan Stewart) 2. MCC Title 6 Re-write (Nathan Stewart) 3. Fee Schedule review(Linda & BessieJo) (in connection with budget) 4. PERS! Work Session 5. Resolution CO Detectors 6. Strategic Plan 101 Work Session (Linda) 7. Records Retention Policy update (BessieJo) 8. Investment Policy update 9. Public Hearing -Public Works Fee Schedule Changes 10. Deinhard Lane as Alternative Route Discussion (Michelle and PW) 11. Transportation Plan Discussion 12. Continuous Billing Code Amendment First Touch (Linda) 13. Reallocate Senior Center LOT Monies (BessieJo) Consent 14. Parking Ordinance (Justin) 15. Resolution Alcohol Free Parks 4th of July 16. Work Session -Budget Priorities (Linda) .MAY?? 17. City Campus Facilities Timeline (Nate) · 18. Senior Center Lease 19. Joint with Library Board Presentation by Jim McNall ICRMP -Library Board vs Council responsibilities for Public Libraries 20. Access Management Plan review? 21. VN Golf Appraisal Contract? 5:30 p.m. 5:35 p.m. 6:00 p.m. AGENDA McCall City Council Regular Meeting June 29, 2017 at 5:30 p.m. McCall City Hall (Lower Level). Legion Hall 216 East Park Street OPEN SESSION ROLL CALL PLEDGE OF ALLEGIANCE APPROVE THE AGENDA CONSENT AGENDA All matters which are listed within the consent section of the agenda have been f-" 10 distributed to each member of the McCall City Council for reading and study. Items /? .W-; listed are considered routine by the Council and will be enacted with one motion .J _ unless a Council Member specifically requests it to be removed from the Consent ~ ~ iJ ~genda to be considered separately. Staff recommends approval ofthe follqwing ,.. _/;,,. items: . [Z'/ ~, kM 1 1. Cit)/ Council Special Minutes June 1, 2017 '-fY1, <CdA /J~,1/U,/,.-/:;L{}--i- 2. City Council Regular Minutes June 8, 2017 ~~· ~. . -·--[ · !: ;!;~~:~!!~:~ife!~~:~;;~!'i,~Ji7 1 .J. ~r ~ ~? 5. Clerk Licenses Activity Report . -~ ~ ,_L~1 · ~ 6. WarrantRegister-GL . . pY 11 ~ ~b,.-.. -~ ;: ~"';~~f;t~::~~:~:;ortforMay ( r)}.~-:;rt:::;/~~ 9. AB 17-130 Request to Approve of the EVO GOV cl::1 f~r le~site __),J,.,. · Development Services . r .fl ~ (().A-_ AB 17-124 Local Option Tax Renewal Work Session u57 1/q ~ · 1 · ·• . ?'Jr-J{,P,Ch ?A. c@;BL~HE~ . C:,-Mµ./ ~~ I )?7 Re quest to Approve PUD -15~01: McCall RV Resort Phase 1 Final Plan, ~. Development Agreement, and Revocable License Agreement ~ u..__ At this time , the Mayor will call for any comments from the public on any subject · whether or not it is on the agenda for any item(s) the public may wish to bring forward and discuss. Please limit <;omments to three (3) minutes. The City Council does not · take any action or make . any decisions during public • MCCA!,L CITY COUNCILAGENDA Jun e 29, 2017 Reg;ular Meeting Page 1 o/2 6:40 p.m. 6:45 p.m. 6:55 p.m. 7:05 p.m. 7:15 p.m. 7:25 p.m. 7:50 p.m. 8:05 p.m. 8:20 p.m. 8:25 p.m. comment. To request Council action during the Business portion of a Council meeting, contact the City Manager at least one week in advance of a meeting. PROCLAMATIONS AB 17-121 Request to Proclaim July 8, 2017 as Humanitarian Wood Work Day BUSINESS AGENDA AB 17-123 McCall Improvement Committee Annual Report AB 17 -120 Public Art Advisory Committee Annual Report AB 17-122 Request to Reprioritize When the Chamber may Receive FY2017 Local Option Tax Funds AB 1 7-119 Request Approval of Letter to the Idaho Department of Lands for removal of abandoned Lake Encroachment Permits along E. Lake Street and adjacent City owned property AB 17-126 Residential Yard Waste Burn Permit Discussion Continued AB 17-128 Request to Approve Airport Fees Ordinance Amendment AB 17-129 Request to Award a Contract for the Northeast Apron Reconstruction FAA/Ali> Project No. 3-16-0023-023 · Upcoming Meetings Schedule Discussion EXECUTIVE SESSION o PERSONNEL -Hiring -Pursuant to Idaho Code §74-206 (1) (a): to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particuiar vacancy or need. This paragraph does not apply to filling a vacancY, in an elective office or deliberations about staffing needs in general; OPEN SESSION Appoint Interim City Manager ADJOURNMENT Americans with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance, contact City Hall at 634-7142. MCCALL CITY COUNCIL AGENDA June 29, 2017 Regular Meeting Page2 o/2 McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-124 June 29, 2017 216 East Park Street McCall, Idaho 83638 AGENDA ITEM INFORMATION SUBJECT: Local Option Tax Renewal Work Session COST IMPACT: FUNDING SOURCE: TIMELINE: NIA NIA April 1, 2018 Ordinance due to County Clerk SUMMARY STATEMENT: Department Approvals Mayor / Council City Manager Clerk Treasurer Community Development Police department Public Works Golf Course Parks and Recreation Airport Library Information Systems Grant Coordinator Initials Originator or Suvvorter <d.J./ Originator The cuw t I I sat it3tisn Tu @.ls8T) cdhmms p Psnrnbm 3] 791 §7 City Staff and the Loc~l Option Tax Commission would like direction from the City Council the development of a new Tourism Local Option Tax Ordinance. City Staff requested a legal review of how the City currently distributes the LOT dollars, which has been provided by White Peterson and attached to this agenda bill Pending Council 's concurrence on the way forward, it is recommended that a revised ord in ance go before the voters in May of 2018. Attached are: • Memo from staff • Attorney Review Memo • Current Ordinance RECOMMENDED ACTION: Give staff direction for developing a new ordinance for voters in May or November 2018.· MEETING DATE ACTION RECORD OF COUNCIL ACTION Memo City of McCall CITY CLERK To: City Council From: BessieJo Wagner, City Clerk CC: Nate Coyle, City Manager Date: 6/16/2 017 Re: Tourism LOT Ordinance Review The current Local Option Tax ordinance expires December 31, 2018. City Staff and the Local Option Tax Commission would like direction from Council on which avenues to pursue for a new Local Option Tax Ordinance. E lection Timeline Below is an outline of the election deadlines for the targeted May election in 2018: )"' March 1, 2018 -Ordinance due to City attorney for review )"' March 22, 2018 -Last date for the Council to adopt ordinance )"' April 1, 2018 -Ballot Question and Ordinance due to County Clerk '77 U J 1 f, S!810 EldtlGII 1'&9 If we miss the May election, below is an outline of the election deadlines for the November election 2018: )"' August 27, 2018-Ordinance due to City attorney for review )"' September 13, 2018-Last date for the Council to adopt ordinance )"' September 24, 2018-Ballot Question and Ordinance due to County C lerk )"' November 6, 20 18 - E lection Day 1~ 11} ~/ Legal Analysis After review of the attorney 's legal analysis of the way the City distributes the LOT funds collected,· Staff is requesting that Council consider some additional language be added to the ordinance to s · · · t\1&£ §dCli ttppflGJif[§ iilld w gpeen9 &IC SCI O ICC Lld pµwit~'aiilj ..... ---ta,~'6f!!l~MIP''ee p14 iiing ts ti 1 'iilit~s 1::W ts@«. Staff requests Council's .review and discussion of what is deemed to be "adequate consideration". Current LOT Uses 4.12.5: PURPOSES FOR USE OF REVENUES DERIVED FROM TAXES : The local option non-property tax revenue derived from and collected under this Chapter shall be used only for the following purposes: A. Streets, sidewalks and pathways, public transit, pedestrian crosswalks, and transportation • ·~/. ' ~- ~tr" Construction and aaittl&IEIT1ce of cultural and 111111H f cnal fa':t'es, including the . McCall Municipal Golf Course and Library .f?,-a<. 4cr k A• L < . , ) (~ ,t C. CPY'-f''II~, Recreational and cultural activities including but not limited to library, community art and cultural events D. Parks maintenance, development and beautification c~,pY /~~~I~ Y{ E. Animal shelters such as MCPA WS -~,e,{i,~ · r.:. f ,,4,Jw..., /J bc))\y-· /( , ' ~ t-7"f t?Mm'. IJ j ~~-F. Direct costs to collect and enforce the tax -~Lil" I'',,. · J , t< ~t1, . G. Marketing, advertising, tourism development and event promotion <', Other Considerations for Applicants Below are some topics for discussion only as the Council considers the various uses. These are some provisions that other communities with Local Option Taxes have used: );>-J;).l)if new me 1iwe orh 1 firndis@; r st st r I g ms ew ld bs s ·ct• 1 thit ~woirn!iers de PA! ser dererdent sr tlb fmdirs --w4-r .;d,~ M "fl~1 e,J-,t,'1 -.hw,. · e, ltm,~ · ~ 1,c.' f.,-IV'l-Jt+ rt\t,/-s ~ • Page2 Council Direction As the Council deliberates a way forward , below are some suggestions for consideration: };>-Discuss parameters and expectations following Council's review of the legal analysis. };>-Discuss potential new opportunities for funding or clarifications to existing categories under the existing LOT. };>-Discuss process options for development a new LOT: o Meetings executed by staff and Local Option Tax Commission to establish recommendations or: o Meetings ex ecuted by staff and the Council to establish a proposal o Surveys could also be used to vet ordinance options };>-There are generally three stakeholder groups for communication: o Local Option Tax Committee o Agencies already funded by LOT o General public • Page3 To: Bill Nichols From: Brian O 'Bannon Date: 5/31/17 Re: City of McCall/LOT Revenues MEMORANDUM Question What limitations are placed on the use of Local Option Tax (LOT) revenues by Article VIII, § 4 and Article XII, § 4 of the Idaho Constitution? Brief Answer Under the Idaho Constitution LOT revenues , iiil•W.•••••..,•.,.••'9alllllRNi fn1 SJ ,ire p *' ilSe. D yR,i@fo me Cdlf§titdlibh, bu C The City of McCall has adopted two local option taxes in accordance with LC . §§ 50- 1044 to 50-1047. The revenues from one tax are applied to streets projects. The revenues from the second tax may be used for various purposes set forth in § 4.12.5 of the city code, including streets and sidewalks, cultural and recreational facilities , recreational and cultural activities, . . parks maintenance, animal shelters, and tourism development. Community groups and city departments can submit proposals for projects to be funded by LOT revenues. These proposals are reviewed by an advisory committee that makes recommendations to the city council. The city council determines which proposal will be funded. The LOT funds have been used to pay for animal shelter services provided by McPaws, and have been used to pay the Chamber of Commerce for Fourth of July fireworks . Discussion The Idaho Constitution prohibits both donation of the credit of a municipality to a private enterprise, and the donation of funds , goods or services for the benefit of a private enterprise. Article VIII, § 4 of the Idaho Constitution provides: · No county, city, town, township, board of education, or school district, or other subdivision, shall lend, or pledge the credit or faith thereof directly or indirectly, in any manner, to or in aid -· · · ve t,c~t Article XII, § 4 provides: 1 No county, town, city, or other municipal corporation, by vote of its citizens or otherwise, shall ever become a stockholder in any joint stock company, corporation or associ~tion whatever, or raise money for, or make donation or loan its credit to , or in aid of, any such company or association: provided, that cities and towns may contract indebtedness for school, water, sanitary and illuminating purposes: provided, that any city or town contracting such indebtedness shall own its just proportion of the property thus created and receive from any income arising therefrom, its proportion to the whole amount so invested. The case law ~onstruing these sections of the constitution distinguishes between donations or loans of public credit or public resources, which are prohibited, and contracts with private entities for goods or services, which are constitutionally acceptable. A. Donations of Credit or of Public Funds to Private Entities Early cases indicate that these constitutional provisions were adopted due to concern that private entities such as railroad companies would gain control of public funds or that public agencies would take on debt for the benefit of private businesses. Inp t U; moil e. lJS&J lh;j C ? One of the I, concerns that led to the adoption of Article VIII, § 4 and Article XII, § 4 was that public funds would be put under the control of private entities. lit Pialm J i) D. lJ id q*e'bhi hi JS 0 9H~ 1 e; et: . . d Livestock Association) w· fair. a.iili&wffll!JI. The court held this violated Article XII, § 4: Were such donation or appropriation made, it would place county funds donated or appropriated to such corporation under the control of the corporation and its officers, which funds would be appropriated to , and expended for, other purposes than the legitimate current expenses for the lawful administration of the government of the county, and by individuals not officers of the county or amenable to the laws authorizing the expenditure of public moneys. Fluharty, 29 Idaho at 208-09 . Incidental public benefits also do not justify a donation of public funds, goods or services or a lending of credit for the benefit of a private entity. Dllil. iii'"a+ll~~· ~~· ~~~~~~'-' enti 2 g on. The court rejected the justification that the project would benefit the economy: "we do not agree that an incidental or indirect benefit to the public can transform a private industrial enterprise into a public one, or imbue it with a public purpose." Id. at 346, 776. D 1 1te w e er e p 'ilfftlJfllll""!iiir.aa~~ The key distinction is between public and private, not "for-profit" and "charitable" entities. s, including employees. An opinion of the Idaho Attorney General's Office found that using state employees to assist with fundraising for a charitable organization violated the constitution because it was a donation of government resources to a private entity . Idaho Attorney General Opinion No. 95-07 (1995). B. Contracts with Private Entities to Sell or Lease Goods or Services While donations and gifts of credit to private entities violate the Idaho Constitution, the as incidental benefits to the public do not justify gifts of credit or donations to private entities, incidental benefits to private entities do not make contracts between public agencies atid private entities illegal. Id. at 841. Because the funds for treatment of indigents remained within the control of county officials and services were received in exchange for the funds the contract did not violate the constitution. 3 In Utah Power & Light Co. v. Campbell, 108 Idaho 950, 703 P.2d 714 (1985) the mayor . ofldaho Falls refused to sign a ground lease and power sales contract approved by the city council, claiming they were unconstitutional under Article VIII § 4 'and Article XII§ 4. Under the contracts with UP&L, the city would construct a hydroelectric plant and se ll power not needed by the city to UP&L. UP&L would lease land to city for the project. T)E COWL f\St1lWI L w t. It noted that "the accrual of incidental benefits to a private enterprise will not invalidate an otherwise constitutional transaction," and held that th.e contracts did not violate the constitution. Id. at 955, 719 . In Hansen v. Kootenai County Ed. of County Comm 'rs, 93 Idaho 655,471 P.2d 42 (1970), the court considered Kootenai County's lease of a portion of the. county fairgrounds for use by a race track corporation. It · · · · rty 'so C. Use of McCall LOT revenues under McCall City Code§ 4.12.5 Tluaec Of EC I ICC Cllci@§ LG 66iitia6t wifh pnvafo @ifLILICS fbt p p sscs SSL £31 di m S 4.12.5 of the McCa)J qty Godv is acrnpte~le under /aticles VIII,§ 4 and XII,§ 4 of~aho Const'ifut10n if the funds are µseq for@ 91:b)ic PPlifiOSe, the detewira1i29 of bow +g use the filaris rernitins under the control of~P. ~!~=~~il, and the · · · · · f:fm of goods or §SEYJGCS fe :· :;, . &st receim !bti fjmds. { \{ ~s. The contract has a public purpose (picking up stray animals found on public streets), 1 (}}' t e city council has control over the funds and makes the determination to enter into the contract with McPaws and the amount that will be expended on the contract, and the City receives animal . ~ o5 shelter services in exchange for payments made to McPaws. This is similar to the facts in Idaho \ ~vl' l, Falls Consolidated Hospitals v. Bingham County Board ofComm'rs, 102 Idaho 838,642 P.2d ·,_~ vf'Jf553 (1982). . · . ~ ( ~J/" The legality of the payments to the Chamber of Commerce depends on whether the City 7. ~}I is enteri~g _int~ an enforce~ble contract with the Chamber in exchange for specified services or whether It IS sunply donatmg money to the Chamber to support an event sponsored by the Chamber. If · s 4 SECTION 5. 4.12.4 : DURATION OF TAXES: The nonproperty taxes authorized and collected under this Chapter are hereby imposed for a duration of seven (7) years from the effective date hereof. SECTION 6. 4.12.5: PURPOSES FOR USE OF REVENUES DERIVED FROM TAXES : The local option nonproperty tax revenue derived from and collected under this Chapter shall be used only for the following purposes: (A) Streets, sidewalks and pathways, public transit, pedestrian crosswalks, and transportation (B) Construction and maintenance of cultural and recreational facilities, including the McCall Municipal Golf Course and Library (C) Recreational. and cultural activities including but not limited to library, community art and cultural events (D) Parks maintenance, development and beautification (E) Animal shelters such as MCPA WS (F) Direct costs to collect and enforce the tax (G) SECTION 7 . ? ,, 4.12.6: LOCAL OPTION TAX COMMISSION TO RECOMMEND EXPENDITURES: (A) The City Council shall appoint seven (7) independent members to a local option tax commission (LOT Commission). The LOT Commission shall be comprised of two (2) members of different City advisory committees , one senior citizen representative, two (2) . representatives from businesses in McCall, and two (2) at large residents of the city. (B) The members of the LOT Commission shall have the responsibility to develop annual budgets and make specific recommendations for the use of the local option nonproperty tax revenues derived from the taxes assessed pursuant to this Chapter, in accordance with the uses specified in Section 4.12.5 of this Chapter. (C) The LOT Commission will annually host at least one public meeting prior to making its recommendation to the City Council for the . budget for the upcoming fiscal year. At such meeting, the LOT Commission shall present all requests which have been made for the use of the nonproperty tax revenues. Following the public meeting, the LOT Commission Ordinance No 887 March 24, 2011 Page 3 of13 shall develop a proposed budget for the use of the said revenues to be included in the overall City budget. The chairperson of the LOT Commission shall attend the City's staff level budget meetings in a capacity equivalent to that of a department head when the annual budget is developed. SECTION 8. 4.12.7: CITY CLERK TO ADMINISTER, REGULATE AND COLLECT TAXES: The City Clerk of the City of McCall is hereby authorized and empowered to administer, regulate and collect payment of all nonproperty taxes adopted and imposed by this Chapter. Said Clerk shall have all of the powers set forth in this Chapter together with those additional powers necessary and proper to carry out the provisions of this Chapter. SECTION 9. 4.12.8: CREATION OF PROPERTY TAX RELIEF FUND : Pursuant to Idaho Code Section 50-1045, there is hereby created in the office of the City Clerk a fund to be designated as the "municipal property tax relief fund ." Any revenues collected under this Chapter in excess of the amount budgeted by the City Council for the use of said revenues shall be placed by the City Clerk into the municipal property tax relief fund. Such excess revenues shall be used to replace city property taxes in the ensuing fiscal year by the amount of all excess revenues placed in said municipal property tax relief fund. SECTION 10. 4.12.9: PERMlTS REQUIRED AND ISSUANCE OF PERMITS: (A) Every person desiring to engage in or conduct the business of a hotel-motel rental within this city shall file with the City Clerk an application for a City of McCall local option nonproperty tax permit for each place of business. A separate permit is required for each place of business within the city. Every application for said permit shall be made upon a form prescribed by the City Clerk and shall set forth the name under which the applicant transacts or intends to transact business, the location of the business or places of businesses , and such other information as the City may require. The application shall be signed by the owner, if they are a natural person; or in the case of an association or partnership, by a partner; in the case of a limited liability company, by a member; in the case of a corporation, by an executive officer or other person authorized by the corporation to sign the application. (B) Upon filing an application meeting the requirements set out in · subsection (A) of this section, the City Clerk shall issue to each applicant a permit for each place of business .. A permit shall not be assignable, and shall be valid only for the person in whose name it is issued and for the transaction of business at the place designated therein . It shall at all times be conspicuously displayed at the location for which it was issued. Issuance of a permit may be subject to additional requirements as set forth in this Chapter. Ordinance No 887 March 24, 2011 Page 4 of 13 McCALL CITY COUNCIL AGENDA BILL 216 East Park Street McCall, Idaho 83638 Number Meeting Date AB 17-127 June 29, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Request to Approve PUD-15-01: McCall RV Resort Phase 1 Final Plan , Development Agreement, and Revocable License Agreement Apublic hearing. COST IMPACT: NIA FUNDING NIA SOURCE: TIMELINE: NIA SUMMARY STATEMENT: Department Approvals Ma or / Counci l City Mana er Clerk Golf Course Parks and Recreation Ai ort .Library Information Systems Grant Coordinator Initials 1 ess e to ay ays Additionally, a Revocable License Agreement is proposed to all ow an emergency access/ public pathway from the RV Resort southern boundary into Riverfront Park and connecting to the Sheep Bridge road. M n an . Staff Report, Findings of Fact documents, Development Agreement, Exhibits A-C, Revocable License Agreement, Schedule A-B, General Plan, and P&Z Minutes are attached. RECOMMENDED A CTION: J. Hold the public hearing. ' · V 2. Approve PUD-15-01 Phase 1 Final Plan as recommended by the McCall Area Planning and / Zoning Commission and authorize the Mayor to sign all necessary documents . 1/:3. Approve the McCall RV Resort Development Agreement as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents . 0 Approve th e Revocable License Agreement and authorize the Mayor to sign all necessary documents. RECORD OF COUNCIL ACTION MEETINGDATE ACTION McCall City Council Staff Report PUD-15-01 Phase I Final Plan 200 Scott Street McCall RV Resort Phase 1 Final PU[) Plan, Development Agreement, and License Agreement June 29, 2017 Applicant: Grapevine 7, Inc . Secesh Engineering Agent: Application : Phase 1 Pinal PUD Plan, Development Agreement, License Agreement R8 -Medium Density Residential, Shoreline and River Environs Zoning : Description A Planned Unit Development Final Plan application for Phase I expansion of the McCall RV Resort in accordance with the General Plan approved by McCall City Council on July 23 , 2015 . Phase I improvements include: • • • • • • • 43 additional RV spaces; and Completion of the looped road through the center of the property; and Utility services to the new RV spaces; and Sewer and water services stubbed out within the City of McCall property from the southeast corner of the subject property; and Public pathway along the loop road, delineated with signage and pavement markings; and Clearing ofthe separated public pathway adjacent to the river . The proposed timeline for completion of Phase I is as follows: Spring/Summer 2017: Install water and sewer stub-outs to Riverfront Park (co.mpleted); construct offsite public path/ emergency access (10 ft. wide gravel surface); p .:Qt O::S ltl PBBH c p Not later than June 30, 2018: Complete all RV sites and paving of Phase 1 PUD; and obtain final acceptance by City of McCall of Phase 1 PUD . The applicant has submitted a Development Agreement for deferment of completion of public pathways and will provide a letter of credit as financial assurances in the amount of $22 ,725. McCa ll City Coun cil Staff Report PUD-15-01 Ph as e I Final Plan: 200 Scott Street Page 1 of 4 Ju ne 29, 2017 Additionally, a Revocable License Agreement is proposed to allow an emergency access/ public pathway to extend from the RV Resort southern boundary into City -owned property (Riverfront Park) connected . to the Sheep Bridge road . Procedural History: City Council held a properly noticed public hearing and approved the PUD General Plan on July 23 , 2015 . McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended the PUD Phase 1 Final Plan and Development Agreement to City Council for approval on April 5, 2016 . Code Narrative Pursuant to McCall City Code (MCC 9.4.08 .B), a planned unit development permit is required for development of recreational vehicle parks with an area of two (2) acres, or greater. So long as the Final Plan is in substantial conformance with the approved PUD General Plan , no additional public hearings are required for a PUD Final Plan . Comments Agency - McCall City Engineer: Please see attached City Engineer review letter dated March 16; 2016 . McCall City Arborist: In an email dated February 25, 2016, the City Arborist stated that efforts have been made to work the Phase I project in and around existing trees and terrain. Field adjustments will be made as needed to preserve the integrity of the site and existing forest. Additional plantings presented in the landscaping plan provide a buffer between the RV spaces · and adjacent properties. A tree protections plan should be outlined to ensure that existing trees are protected throughout the entire construction process. McCall Fire District: In an email dated March 1, 2016, McCall Fire stated that it has reviewed the roadway designs and plans for the offsite pathway that can be used for vehicle egress in case of emergency and these plans meet the needs of the District and fulfills the intent of the 2012 Fire Code . Idaho Transportation Department (ITD): In a letter dated March 3, 2016, ITD stated that is has no objection to the project. City of McCall Parks and Recreation Director: In an email dated March 10, 2016, the Parks Director provided confirmation that the pathway within Riverfront Park that can be used for vehicular access in case of emergency has been approved by the National Park Service . Public- The following written public comment was submitted and considered by P&Z during its April 5, 2016 public hearing: M cCall City Coun cil Staff Re po rt PUD -15-01 Phase I Fi nal Plan : 200 Scott St reet Page 2 of 4 Jun e 29, 2017 In an email received , I th In an email received ID, stated that he owns a lot in the Reserve on Payette subdivision across the river from the RV Resort and expressed strong opposition to the proposed RV Resort expansion. In a letter received March ID, stated concern with changes to Phase 1 PUD plan as opposed to the approved PUD General Plan and asked for clarification regarding the road proposed within Phase 3 and its potential impact to wetlands . Please see the attached excerpt from the April 5, 2016 McCall Area Planning and Zoning Commission meeting minutes for a summary of additional public comment received. Conditions of Approval 1. Prior execution and recordation ofthe Phase 1 Development Agreement, the applicant shall provide evidence that financial guarantees have been established for the deferred public pathway improvements as represented in the Development Agreement. 2. All proposed water and sewer facilities that solely serve the RV Resort and are not integral to the City's regional collection and distribution system shall be designated as private facilities to be owned and maintained by the Developer. 3. Prior to the City providing water services to any new RV sites, the Developer shall construct each RV space to a finish level including approved utilities, gravel drive, patio and landscaping. 4. 5. Prior to the City providing any water services to any new RV sites, the 6. 7. Prior to receiving Final Acceptance from the City, Developer shall complete Water and Sewer service stub-outs to the Riverfront Park property. 8 . 9. Prior to receiving Final Acceptance from the City, Developer.shall complete the private roadway and drainage improvements'. City ay all M cCa ll City Council Staff Report PUD -1 5-01 Phas e I Final Plan : 200 Scott Street Page 3 of 4 June 29, 2017 10. The RV spaces which are bein g apprgyed as pa1 i of tl li s Pl a1111 en WM i• ~slf sl oprneo1i applica t jpp sball 116( tJe us ed d uring mohff\S tlid t tl iE EiilElgEIILy dtlt!SS IS S II Oou fiiWOF SlD. - 11. Design Review approval by the M cCall Area Planning and Zoning Commission shall be required prior to issuance of a building permit for any stru ctures . 12 . 13. McCall City Co uncil St aff Re po rt PUD-1 5-01 Ph ase I Final Plan: 200 Scott Street Page 4 of 4 June 29, 2017 IN RE: McCall RV Resort Expansion Planned Unit Development Phase I Final Plan Application Number: PUD-15-01 Applicant: Representative: Application: McCall RV Resort PUD Phase I Final Plan -Findings of Fact McCall City Council -June 29, 2017 Page 1 of 12 McCALL CITY COUNCIL FINDINGS OF FACT, CONCLUSIONS OF LAW, AND DECISION FINDINGS OF FACTS Grapevine 7 Inc. Secesh Engineering A Planned Unit Development Final Plan application for Phase I expansion of the McCall RV Resort in accordance with the General Plan approved by McCall City Council on July 23, 2015 . Phase I improvements include: • 43 additional RV spaces; and • Completion of the looped road through the center of the property; and • A ten foot (10 ft.) wide pedestrian pathway and emergency access point from the southeast corner of the property to the City of McCall Riverfront Park property connecting to the Sheep Bridge access road; and • Utility services to the new RV spaces and water; and • Sewer and water services stubbed out within the City of McCall property from the southeast corner of the subject property; and • Public pathway along the loop road, delineated with signage and pavement markings; and McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17 -123 June 30 , 2017 2 16 E a st P ark Street McCall, I daho 83 6 38 AGENDA ITEM INFORMATION SUBJE CT: Originator D epartment Approvals Initials or Suooorter McCall Improvem ent Committee A nnual R eport Mayo r / Council City Manager ;,v--t-...... Clerk Treasurer Community Development Police Department Public Works Golf Course COST IMPA CT: NIA Parks and Recreation FUNDING NIA Airport SO UR CE: Library TIMELINE: NIA Information Systems Grant Coordinator ('1,(1 Originator -S UMMARY S TATEMEN~ Sadie Noah, Chair of the McCall Improv ement Committee will present the annual report to the City Council. The McCall Improvement Committee serves as the Gem Community A ction Committee for the City, in partnership with Idaho 's D epartment of Commerce. Therefore, this list of projects represents McCall 's Gem Community Action Plan -those projects McCall officially supports and recommends for further government and community backing through grants, agreements , and partnerships. Jl )~ '-<x'0-~ ~' REC OMMENDED ACTION: ~(rt~ V None -for information only. ~2L'~~ ~ \J RECORD OF COUNCIL ACTION /~ <;u,A,/~ MEETING DATE A,CTION /) (/ 0 '--'Y?~ _, ~ ti~ 4~{2._., , . [L OU1) ~---"'---~ (/ 7 McCALL CITY COUNCIL AGENDA BILL Number Meeting Date AB 17-120 June 29, 2017 V' . l .Y~16 East Park Street VJ}' er, McCall, Idaho 83638 yJ . . AGENDA ITEM INFORMATION SUBJECT: Originator D epartment Approvals Initials or Suvvorter Public Art Advisory Committee Annual Report to Mayor / Council City Council City Manager r--"--- Clerk Treasurer Community Development !'\\A\ Originator Police Department ~ Public Works Golf Course COST IMPACT: NIA Parks and Recreation FUNDING NIA Airport SOURCE: Library TIMELINE: NIA Information Systems Grant Coordinator SUMMARY STATEMENT: Claire Remsberg, Chair, McCall Public Art Advisory Committee (P AAC) will present the annual P AAC rep ort to City Council. The mission of the McCall Public Art Advisory Committee is to make recommendation s to City Council regardin g public art projects and policies within the City of McCall. The Public Art Advisory Committee was formed in 2012 by resolution of City Council (Resolution 12-13), consisting of five members appointed by City Council. Members are appointed to three-year terms, which are renewable. ~ , ~~j RECOMMENDED ACTION: .,./ - ~~ None-Information Only ? ~, ' RECORD OF COUNCIL ACTION MEETING DATE ACTION U'vf L,{,{)/(,tfY McCALL CITY COUNCIL AGENDA BILL 216 East Park Street McCall, Idaho 83638 Number Meeting Date AB 17-122 June 29, 2017 AGENDA ITEM INFORMATION SUBJECT: Request to Reprioritize When the Chamber may Receive FY2017 Local Option Tax Funds COST IMPACT: NIA FUNDING NIA SOURCE: TIMELINE: NI A SUMMARY STATEMENT: D epartment Approvals Treasurer Golf Course Parks and Recreation Ai ort Library Information Systems Grant Coordinator Originator Initials or Su orter i:...aliilliillililliali'-liiiiMlllillll•Wiiiiiilililiiiliimllifililifliiiiliil~IIMiilialill._ .. llillliiil!lillliiiiliilliiiiililiiiiiialilliliMIIIIIIIIM ... n ~~..;~••••lllii•.alMliiMlilifi)jiililWiiiliillii'•-••••iiliw.ialiWmia Historically the Chamber has received their LOT funds earlier in the year as they were higher on the priority list. Jiil;r 1 1 • iat!J tlrtir funds tattt iii me yem has cnmcct a cash rtc:: Liu £1 wwhsr 9 Jf!! j510jG6ts Mid are reqiaiiiiliiii@IIIIM•9'11-Mlllllllltl-'ill.wiiliili81iiiillilllJiliililili)j) h&H ft&rdcd at @10 1,180 and at thiaiWiliiilliMMWM•llf!llll•lllii in late August or early September. If·~iiai!WiiiWM!llillil._NIMp'*ll•-•-1111'!-••~,.---iwe their fundmg by Hilt SUiit bl C&d;tJul y. The three projects scheduled ahead of the ITC Grant Match are The Golf Course Fairway mower ($38 ,000 ), the Li brary Intern ($1,500), and TVT grant match for bus routes ($50,000). Considering the current trend for the Tourism LOT receipt it is expected that sufficient funding will be avai labl e for all FYI 7 Priority projects and contingency projects. ? ,. &..... ? ef-.kcA-, ' t'~ * Attached is the FYI 7 LOT Funding Summary. a , ~l J-G,/f. ..z..LC/, l:,r RECOMMENDED ACTION: RECORD OF COUNCIL ACTION MEETING DATE ACTION FYl 7 LOT Priority Funding List Project Amount Amount Contingency Priority Requestor Project Category recommended Number Code requested for funding amount 1 17-28 City -City Clerk Tourism Local Option Tax Administration F $13,000 $13,000 2 17-29 City -Multiple Departments McCall event co st recovery C $31 ,150 $3 1,150 3 17-30 City -Airport Repair of failed storm drain A $30,000 $30,000 4 17-31 City -Parks and Recreation Brown Park playground improvements I) $60,000 $60 ,000 5 17-32 City -Golf Course Patch and seal cart paths B $50,000 $50 ,000 6 17-33 City -Golf Course Fairway mower replacement (x2) B $38,000 $38 ,000 . 7 17-23 City -McCall Public Library Intern for historical records scanning C $1 ,500 $1,500 8 17-07 Treasure Valley Transit Bus routes A $50,000 $50,000 9 17-19 McCall Area Chamber of Commerce Idaho Travel Council (ITC) grant match G $25 ,000 $25,000 10 17-10 McCall Area Snowmobile Club Trail grooming C $30 ,000 $20,000 11 17-11 Payette Lakes Ski Club Grooming operations C $10 ,000 $10,000 12 17-18 McCall Area Chamber of Commerce 2017 Fourth ofJuly fireworks G $10 ,000 $8,000 13 17-17 McCall Area Chamber of Commerce 2017 Winter Carnival fireworks G $10,000 $8 ,000 14 17-05 Manchester Ice & Event Center Chiller system overhaul B $28,000 $15,000 15 17-16 Idaho Hockey Foundation Junior Steelheads expenses C,G $10,000 $8,000 16 17-06 McCall Arts and Humanities Council Cabin Fever program C $2,510 $2,510 17 17-25 McCall Winter Sports Club Alpine Intermountain Division Qualifying Ra G $2,750 $2,750 18 17-27 McCall Winter Sports Club Big Mountain Freeride Competition G $2 ,450 $1,800 19 17-13 McCall Senior Center Woodshed B $3,000 $3 ,000 20 17-04 McPaws Animal health care E $30,000 $15 ,000 21 17-20 McCall Nordic Ski Club McCall Re-Mastered event promotion G $6,000 $3,000 22 17-38 City -Community Development Pathway wayfinding implementation A $10,000 $5 ,000 Cl 17-08 Treasure Valley Transit Bus replacement A $10,000 $10 ,000 C2 17-05 Manchester Ice & Event Center Chiller system overhaul B $28,000 $7 ,000 C3 17-35 City -Parks and Recreation Rotary Park pavement replacement D $10 ,000 $5,000 C4 17-18 McCall Area Chamber of Commerce 2017 Fourth of July fireworks G $2 ,000 ., cs 17-17 McCall Area Chamber of Commerce 2017 Winter Carnival fireworks G $2,000' C6 17-36 City -Community Development Art for Lardo Bridge C,D ,G $10 ,000 $8 ,000 C7 17 -22 . City -McCall Public Library Expansi on fundraising campaign B $8,300 $4 ,000 C8 . 17-38 City -Community Development Pathway wayfinding implementation A $3,000 C9 17-12 Payette Lakes Ski Club Snowmobile replacement for B ear Basin C $8,000 $4,000 · $527 ,660 $400,710 $45 ,000 McCALL CITY COUNCIL AGENDA BILL 216 East Park Street McCall, Idaho 83638 Number Meeting Date: AB 17-119 June 29, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approvals Request Approval of Letter to the Idaho Mayor/ Council Department of Lands for removal of abandoned City Manager Clerk Lake Encroachment Permits along E. Lake Street Treasurer and adjacent City owned property Community Development Police Department Public Works Golf Course COST IMPACT: NIA Parks and Recreation FUNDING NIA Airport SOURCE: Library TIMELINE: June 29, 2017 Information Systems Grant Coordinator SUMMARY STATEMENT: P.~rk<: ~ncl R 0 "rP<1ti"n ; .. h ~~; .-1 ..... ,.,: .................... ,., +,., - Originator Initials or Suvvorter ,-- KW Originator . 1 1 _J __ T: T 1 ,... 1 -1\K"] TT." ,.,. 1 Thil iWliilii' ii,ip iii IJllOving -forWMfi in cleaning up thu uca is to notify the Ietahc i)jzpmbncnt cf Lmtas (IDL) Of die @itfgcf ntent. The attached letter explains that the @it; no loagu sappcrts u qptc; cs of tho mding (abandoned/expired) !ah a It fiiiilliill.lil' li1,i..iilii i Re '¥i1b !DI for d_o71ts; m nring b11PJ 'r11 and lo ~·" 1 mn1 itt tlti 1 11 u (North of Marina) anrl ;n n nTr ;-= TT"\T -,v!HV --;7 « . ...,,.,_. RECOMMENDED ACTION: ¥1 Authorize the Mayor to sign the letter to the Idaho Department of Lands for removal of abandoned Lake Encroachment Permits along E. Lake Street and adjacent City owned property . (?7 ~- RECORD OF COUNCIL ACTION MEETING DATE ACTION / U_,t,.t~ 1. , ~ a ""/YJ,/A~ J-c.VI, I ~ A I .,,9-,../ V/1 City of McCall PARKS AND RECREATION www.mccall.id.us June 29, 2017 Jason King Idaho Department of Lands 555 Deinhard Lane McCall , Idaho 83638 Dear Mr. King, 216 East Park Street McCall, Idaho 83638 Phone 208-634-3006 Main 208-634-7142 Fax 208-634-3038 I am writing on behalf of the City of McCall regarding abandoned permits for two log booms , one dock, and one mooring buoy (excluding the existing dock at Mill Park Condos). The location is in the Payette Lake adjacent to City owned property along E. Lake Street between Mile High Marina and Brown Park. The City of McCall will begin the process of cleaning up and making improvements to this area of shoreline during the summer of 2017. This effort will also begin the planning process for permanent public open space and waterfront improvements in that location. Conceptually, these improvements lo ok to be non-motorized access, beach and shoreline improvements, swimming, and dock/boardwalk improvements . The goal of this process to enhance the aesthetic qualities of the lake front and to improve access and usability of what is now a derelict site being utilized as a dumping ground for logs and hazardous dock debris . It is my understanding that the abandoned existing permits listed above require City approval to remain in place or be re-constructed given that the City of McCall owns the adjacent property/shoreline. Given the public's desire to improve this site and the City's comprehensive plans to make improvements in this area, we are no longer in a position to support such uses adjacent to city owned property on the water in this area and would like to see these permits removed from record, if that has not already transpired . For additional information or questions, please contact Kurt Wolf, Parks and Recreation Director, at (208) 634-8967. Sincerely, Jackie J. Aymon Mayor, City of McCall McCALL CITY COUNCIL AGENDA BILL 216 East Park Street McCall, Idaho 83638 Number Meeting Date: AB 17-126 June 29, 2017 . AGENDA ITEM INFORMATION SUBJECT: Department Approvals Residential Yard Waste Burn Permit Discussion Mayor / Council Continued City Manager Clerk Treasurer Community Development Police Department Public Works Golf Course COST IMPACT: NIA Parks and Recreation FUNDING NIA Airport SOURCE: Library TIMELINE: NIA Information Systems Grant Coordinator SUMMARY STATEMENT: Originator Initials or Sunnorter ~ KW Originator Follow up discussion to the January 12 , City Council meeting regarding the burn permit process with McCall Fire Chief, Mark Billmire. The intent of this discussion is to review the current process requirements associated with issuance of a permits within the city limits. Rules governing the burning of yard waste are governed by IDAPA 58.01.01, and in accordance with this guidance, a illli filli lillidiiJllnce es1ab li~~;~ b~ ~ l(illiiil iril~i~lililliliillilili lii~iilliliii~' 1.a,g alllilm ,Qili bulili!ii;i" ~t t~i.:, ~ McCall City Code 5-4-015 provides for this local guidance. The verbiage from this code section can be found within the background memo attached to this agenda bill. RECOMMENDED ACTION: GooJ -V-L c/...A.-<.~ ~ For general discussion an d direction of the Council. b t,,v'r / I vL J RECORD OF COUNCIL ACTION MEETING DATE ACTION Memo City 'of McCall To: City Council From: Kurt Wolf, Parks & Recreation Director CC: Nate Coyle, City Manager D ate: 6/15/17 Re: Follow Up Discussion on Residential Yard Waste Bum Permitting and Options for use of FYI 7 Woody Debris Funds -June 2017 City staff has worked jointly with Chief Mark Billmire through a number of scenarios regarding use of the additional $7,000 originally budgeted to support the Woody Debris Program and also recommendations for consideration of residential yard waste bum permitting within McCall. Additionally, the Environmental Advisory Committee, Valley County Fire Working Group, and the area Firewise Group provided input in these discussions and recommendations. 1. The following are suggestions for this year's use of $7 ,000 which was originally budgeted to support a potential short-fall in fund! for the WoodJ Debris Program. Pelle:: htg dtC hadgcc piOCC§§, S&ffi1i 111i · 'Ii I :.crc eordhate& for s program an the City's · · Jftrrin s rl s cm. Baggdlldif§ fol MG di di@§@ iciild§ mom&. • • • C~siMCCali use t.hch fmtdhtg to host a se99pd Bciro: U Do :'t 8an rsn comtt ht tla &U WtzbMP weel s ~@eft:>ber was the preferred month) .. l Joa t:lai Git; 5 nds Lb 6irer sihJH grMILS (!JOO) to ttelgiiBoffiood§ Mid HOA § @ £@ht di@! ~umpsters. Consider the City funds to pay for dumpsters on an on-going basis, neighborhoods , HOA's host their own fuel reduction project then contact the City to arrange for a dumpster. Would need to submit a plan/application for approval. Staff Recommendation: A.t.thjs tim1, city sarff Ieels that ho01ii1 ~ a aeeeRa ~tirt~ l1 il@~ ~ emst is fr I f.111 fol tceo Wtclt§ ht @lctcl ££ : : cald bt me hid§( prnenem Mid 18Jil9tlt2 0~. Of these suggestions the following are concerns : • Security of the dumpster/container • Controlling what is dumped in it and preventing the disposal of unwanted waste • Conducting and managing the programs to include personnel time and available man power. 2. During this past winter, the City Council received a presentation from Chief Mark Billmire regarding permitting of burning for residential yard waste. Rules governing the burning of yard waste are governed by IDAP A 58.01.01, and in accordance with this guidance, a rule or ordinance · established by a local government agency can allow for burning of this waste. McCall City Code 5-4- 015 provides for this local guidance. McCall City Code 5-4-015 currently states: 5-4-015: BURNING PERMIT AND CONDITIONS: e 0 Burning permits are required for any open burning at a time when State fire season regulations require permits; no permit may be issued if the State has declared a closure on open burning, nor shall any person conduct open burning during any such period of closure . City permits shall state the following conditions on the face or obverse of such permit: (A) The permittee shall keep the fire under permittee's control at all times; (BJ The permittee shall keep the fire under permittee's supervision at all times until the same has been completely extinguished; (CJ The permittee shall have at the place of the fire a g arden hose connected to a pressurized water supply, or shall have at such place other Fire Department approved fire extinguishing equipment, in either case readily available for use, until the fire has been completely extinguished; and (DJ The permittee, by seeking and accepting such permit, and by conducting such open burning, becomes responsible and agrees to be responsible to pay all costs of suppression of a fire escaping from permittee 's control. "Costs of suppression" means costs incurred by the City of McCall Fire Department, the McCall Rural Fire Department, Southern Idaho Timber Protective . Association, or by any other agency which responds to such.fire . (Ord. 6 78, 5-11-95J The following are recommendations for consideration of modifications to the residential yard waste burning program within the City of McCall. • • B b b • . fu I . d. . d . 1· ·1 . t. ~ ~ ase open urn restnct10ns on e con 1tlons an arr qua 1ty, not necessan y m conjunction with State or DEQ recommendations. Of these suggestions the following are concerns: ·~~ • Enforcemvo! foe ill@82 1 bnmiro: utw rnkietiors sre in plsce. The City of McCall has enforcement authority under the code section referenced above, and for any revisions made to this code section moving forward. (7 McCALL CITY COUNCIL AGENDA BILL 216 East Park Street McCall, Idaho 83638 Number Meeting Date AB 17-128 June 29, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approva ls Mayor/ Council Request to Approve Airport Fees Ordinance City Manager Amendment Clerk Treasurer Community Development Police Department Public Works Golf Course COST IMPACT: Parks & Recreation FUNDING Airport Fund Airport SOURCE: Library TIMELINE: Information Systems Grant Coordinator SUMMARY STATEMENT: This amendment to Titl e 8 Chapter 16 Paragraph 7 adds sections M, .. -- Initials Originator or Suooorter ~- ~ Originator V . . t .I: ~ . ~ . e. 1il 11 fas ccue ercacca cu pmtially , ·o , r ., <#sii i1ailiR~ lrt hs a hwtgm lcasc mtc ICd&ction. If approved, a two week public comment period will be held to receive input on a proposed fee structure. In the proposed structure, ~ ----""-""}'" lllv lli:lll gar i 11111h 11n "''e~ed. lall1 II ·~ _ l111i1iiil ilii•il mi11lil in n1111uli {unn !11.!ll, ~" ,.,~ 'l'l!l! !lll!fl!t!!He ffle~ e"CMd a• m6uccnd fbt tsasc year FYt8 . ·CJn rutG woata iiUJUSt ammall3 L5 tlrc Wcsttm moan eonswncr Fttce ~. The effective date would be October 1, 2017. Below is the proposed fees: Vehicle parking: ~ ~u:,'( ~ '. • Daily rate: $5.00 ,,,.... • Vehicle operator leasing from a~rt or subleasing or receiving services from airport tenant. Monthly rate paid in advance ~vv ~ 1, • Vehicle operator neither leasing from airport nor sub leasing nor receiving services from airport tenant. Monthly rate paid in advance : -~ ~ Y ~ 1 Sno;0R::~::ao;::~:,~:~::.r::e FwrvnJt. {i {l'-f , p) ~ J< • As requested option, request received prior to 9am 1/ • As requested-expedited option ;_,,,.."'"' se,<1;« -i>• ~ ! vrr Attached is the proposed ordinance. /161--~ ~ :,r,r-vt, t.. RECOMMENDED ACTION: 15i_ 1. Suspend the rules, read by title only, one time only, Ordinance No. , amending Title 8, Chapter 16. 2, Adopt Ordinance No.~ amending Title 8, Chapter 16 , and authorize the Mayor to sign all necessary documents . RECORD OF COUNCIL ACTION MEETING DATE ACTION Jan 26, 2017 AB 17-18 Airport Hangar Lease Rates Discussion Mar 9, 2017 AB-51 Airport Hangar Lease Rates Discussion #2 ORDINANCE NO. AN ORDINANCE OF THE CITY OF McCALL, VALLEY COUNTY, IDAHO AMENDING CHAPTER 16, AIRPORT RULES AND REGULATIONS, OF TITLE 8, PUBLIC WAYS AND PROPERTY, OF THE McCALL CITY CODE AS FOLLOWS: IN SECTION 8-16-7 ADDING SECTION M CREATING PAID VEHICLE PARKING AREAS AT THE AIRPORT AND ADDING SECTION N AUTHORIZING SNOW REMOVAL FROM LEASED PROPERTY FOR A FEE; AND PROVIDING AN EFFECTIVE DA TE THEREFOR. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF McCALL, IDAHO: Section 1: That Section 7, Chapter 16 , Airport Rules and Regu,lations , of Title 8, Public Ways and Prqperty, of the McCall City Code (8.16.7), be, and the same is hereby, AMENDED as follows, to-wit: (M) Paid Vehicle Parking Areas: Paid vehicle parking areas may be designated by the council. (N) Rental fees as well as rules and regulations for paid vehicle parking areas and enforcement thereof shall be as established by resolution of the council. Snow Removal From Leased Property: The City, upon written agreement with airport leaseholders may remove snow from leased property for a fee to be established by resolution of the council. Section 2: This ordinance shall be in full force and effect after its p1;tssage, approval and publication, according to law. PASSED AND APPROVED BY THE MAYOR AND COUNCIL OF THE CITY OF McCALL, IDAHO, THIS_DAYOF JUNE,2017. Approved: By~~~'--~~~~~~~~~~ Attest: By __________ _ BessieJo Wagner;'City Clerk Jackie Aymon, Mayor Ordinance No._· Amending Chapter 16 , Title 8, Airport Rules and Regulations June 29 , 2017 Page 1 ofl / PROPOSED -AMENDED -AGENDA McCall City Council Regular Meeting June 29, 2017 at 5:30 p.m. McCall City Hall (Lower Level) Legion Hall 216 East Park Street 5:30 p.m. · OPEN SESSION ROLL CALL J ,35p.m .. EDGE OF ALLEGIANCE APPROVE THE AGENDA ONSENT AGENDA All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately . Staff recommends approval of the following items: 1. City Council Special Minutes June 1, 2017 2. City Council Regular Minutes June 8, 2017 3. City Council Special Minutes June 15 , 20 17 4. Payroll Report for Period ending June 2, 2017 5 . ClerkLicenses Activity Report 6. Warrant Register -GL 7. Warrant Register -Vendor 8. AB 17-1 25 Treasurer's Report for May 9. AB 17-130 Request to Approve EVO GOV Contract for Website Development Services AB 17-124 Local Option Tax Renewal Work Session AB 17-127 Request to Approve PUD-15-01: McCall RV Resort Phase 1 Final Plan, Development Agreement, and Revocable License Agreement P LIC COMME At this time, the Mayor will call for any comments from the public on any subject whether or not it is on the agenda for any item( s) the public may wish to bring forward and discuss. Please limit comments to three (3) minutes. The City Council does not take any action or make any decisions during public MCCALL CITY COUNCIL AGENDA Page I of 2 June 29, 2017 Regular Meeting -AMENDED 6/2 6/17 TO REMOVE THE EXECUTIVE SESSION AND The Interim City Manager Appointment AND ON 6/27/1 7 TO ADD AB 17-131 R equest for Approval of a contract with WePay for Recreation Programs and Parks credit card traniactions on Team Sidelines -PRO POSED AMENDMENT ON 6/29/17 TO ADD AB 17-132-Requestfor a 2018 911 Communications Grant Letter of Support ~.m. 6:45 p.m. ~m. I 7:05 p.m. I comment. To request Council action during the Business portion of a Council meeting, contact the City Manager at least one week in advance of a meeting. PROCLAMATIONS AB 17-121 Request to Proclaim July 8, 2017 as Humanitarian Wood Work Day BUSINESS AGENDA AB 17-123 McCall Improvement Committee Annual Report AB 17-120 Public Art Advisory Committee Annual Report AB 17-122 Request to Reprioritize When the Chamber may Receive FY2017 Local Option Tax Funds AB 17-119 Request Approval of Letter to the Idaho Department of Lands for removal of abandoned Lake Encroachment Permits along E. Lake Street and adjacent City owned property J j.sop.m. \/s:o p.m. AB 17-126 Residential Yard Waste Burn Permit Discussion Continued AB 17-128 Request to Approve Airport Fees Ordinance Amendment AB 17-129 Request to Award a Contract for the Northeast Apron Reconstruction · FAA/AIP Project No. 3-16-0023-023 8:30 p.m. 8:35 p.m. AB 17-131 Request for Approval of a contract with WePay for Recreation Programs and Parks credit card transactions on Team Sidelines (ADDED · 6/27117) AB 17-132-Requestfor a 2018 911 Communications Grant Letter of Support (requested 6/29/17) · Upcoming Meetings Schedule Discussion ADJOURNMENT Americans with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance, contact City Hall at 634-7142. MCCALL CITY COUNCIL AGENDA Page2 oj2 June 2 9, 201 7 Regular Meeting -AMENDED 6/26/17 TO REMOVE THE EXECUTIVE SESSION AND Thelnterim City Manager Appointment AND ON 6/2 7/17 TO ADD AB 17-131 Request for Approval of a contract with WePay for Recreation Programs and Parks cr edit card transactions on Team Sidelines -PROPOSED AMENDMENT ON 6/29/1 7 TOADD AB 17-132 -Requestfor a 2018 911 Communications Grant Letter of Support McCALL CITY COUNCIL AGENDA BILL . 2 16 E a st Park Street McCall, Idaho 83638 Number Meeting Date AB 17-129 . June 29, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approvals Request to Award a Contract for the Northeast Mayor/ Counci l Apron Reconstruction FAAIAIP Project No. 3-16-City Manager Clerk 0023-023 Treasurer Community Development Po lice Department Publi c Works Golf Course COST IMPACT: $1,143,609.00 Parks and Recreation FUNDING FAA: $1,029,248 .10 Airport SOURCE: State: $28590.23 Library Airport Fund: $5':5770.67 LOT: $30,000.00 TIMELINE: July -Sep 50 calendar days Informati on Systems Grant Coordin ator SUMMARY STATEMENT: Originator Initials or Su vvorter _,. I - ~ Originator " This project i s to eliminate a non -functional storm drain, regrade and reconstruct apron and taxiway pavements in an area from Hangar 105 to the City snow removal equipment storage building. The Federal Aviation Administration (FAA) has agreed to the scope and intent of the project and a grant applicati on was s u bmitted to the FAA. Bid opening was June 15, 2 017 w ith the apparent low bidder being Granite Excavation, Inc. with a bid of ~ -~-'alley Paving & Asphalt, Inc. bid $1,510,5 06.67 . . _ . ...,. ~ Construction activities for the project co uld commence as . early as July with a period o 5{) a len ays. Attachments: 1. Bid Summary t;) ff.I-JI' ~:, 2 . Recommendation of Award 3. Plan Drawing p~ :J.~~ RECOMMENDED ACTION: ~----~ Award the contract for the Northeast Apron Reconstruction to n. -· ~ · on, Inc. in the amount of $1,143,609.00 and authorize the Mayor to sign a ll necessary docu ments, pending receipt of FAA grant funding . RECORD OF COUNCIL ACTION MEETING DATE ACTION Jan 12, 2017 AB17-15 T-0 Engineers Fee -approved Mar9,2017 AB 17-50 FAA AIP Grant Application Rehabilitate Fuel A pro n and Taxiway -approved t-<111 SLJMnna~y 1-'l'<UJt:L, I 11 I Lt::: McCall Municipal Airport -NortneastApron Reconstruction PROJECT NUMBER : AIP 3-16-0023-023 OWNER : City of McCall, Idaho ENGINEER: T-0 Engineers BID OPENING : June 15, 2017 , 2 :00 p .m. LOCATION: Office of the City Clerk , 216 E. Park Street , McCall , Idaho 83638 BID INFORMATION: CONTRACTOR: Engineer's Granite Valley Paving and Estimate Excavation, Inc. Asphalt, Inc. AcKnowtedge All Addenda . NA y y Idaho Contractors License NA y y Bid Signed NA y y Supplemental Equ ipment Rate Schedule NA y y Bid Security NA y y Additional Bid Forms ' l "••:_. -,; t •• i ,;,: •! ... ) ,.,. ' , •... :-.-1~. .. Designation of Subcontractors and Suppl iers NA y y Non-Collusion Affidavit NA y y Joint Venture Statement NA NA NA DBE Utilization NA y y Letter of Intent NA y y Buy American Certificate NA y y . Bid Schedule A: Northeast Apron Reconstruction $1,089,400.00 $1,143,609.00 $ 1,510,506.67 Total, Bid Schedule A $1,089,400.00 $1,143,609.00 -$1,510,506.67 Bidder Rank 1 2 Notes : UPCOMING CITY COUNCIL MEETINGS June 30, 2017 -9:00 am-noon, Legion Hall - 1. Budget Discussion a. LOT Recommendation July 13, 2017 -5:30 pm, Legion Hall-Regular Council Meeting I . Monthly Department Reports/Committee Minutes 2. PUBLIC HEARIN<S -P UD-16-0 I: Development Agreement for Silverpine Village (Delta) 3. PUBLIC HEARING-CUP-17-05: Camp Pinewood Master Plan Update (Delta) 4. Resolution to adopt 2008 Special Meeting Minutes (BessieJo)Consent 5. R ecruiter For City Manager Position Selection (I'raci) 6. Lakeshore Disposal Solid Waste CPI Adjustment Request (Nate) I Omin 7. July 14, 2017 9:00 am-noon, Legion Hall - 1. Tentative Budget ' ", -,-_, C - ' ' ' .. ~ ~ ,, ·- July 27, 2017 -5:30 pm, Legion Hall-Regular Council Meeting I. Work Session : 2. Planning and Zoning Commission Annual Report (Delta) 3. Marjorie Bowen turns JOO Proclamation (BessieJo) •,, T> ' I • July 28, 2017 -9:00 am-noon, Legion Hall - 1. ,:: ..... t' .:1~ ...... ~ -'....~ t \ August 10, 2017 -5 :30 pm, Legion Hall -Regular Council Meeting I. Monthly Department Reports/Committee Minutes 2. August 24, 2017 -5:30 pm, Legion Hall -Regular Council Meeting I . Work Session : 2. Parks & Recreation Advisory Committee (Kurt) ,. "<.~_... .... ,, August 25, 2017 -9:00 am-noon , Legion Hall - 1. ) . " ~ .. . To be Scheduled: 1. Waste Water Policy Resolution (Nathan Stewart) 2. Water Policy Resolution (Nathan Stewart) 3. MCC Title 6 Re-write (Nathan Stewart) 4. Fee Schedule review(Linda & BessieJo) (in connection with budget) 5. P ERSI Work Session 6. Resolution CO Detectors 7. Strategic Plan 101 Work Session (Linda) 8. Records Retention Policy update (BessieJo) 9. Investment Policy update 10. Public Hearing-Public Works Fee Schedule Changes 11 . Deinhard Lane as Alternative Route Discussion (Michelle and PW) 12. Transportation Plan Discussion 13. Continuous Billing Code Amendment First Touch (Linda) 14. Reallocate Senior Center LOT Monies (BessieJo) Consent i 5. Parking Ordinance (Justin) 16. Resolution Alcohol Free Parks 4th of July (Nate)?? 17. Work Session -Budget Priorities (Linda) MAY?? 18. City Campus Facilities Timeline (Nate) 19. Senior Center Lease 20. Joint with Library Board Presentation by Jim McNall ICRMP -Library Board vs Council responsibilities for Public Libraries 21 . Access Management Plan review? 22. VN Golf Appraisal Contract? •, AMENDED -AGENDA McCall City Council Regular Meeting June 8, 2017 at 5:30 p.m. McCall City Hall (Lower Level) Legion Hall 216 East Park Street 5:30 p.m. J OPEN SESSION ROLL CALL 5:35 p.m. 6:00 p.m. 6:30 p.m. j PLEDGE OF ALLEGIANCE APPROVE THE AGENDA / CONSENT AGENDA . All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately. Staff recommends approval of the following items: 1. City Council Regular Minutes -May 25, 201 7 2. Payroll Report for Period Ending May 19 , 2017 3. Clerk's License Report 4. Warrant Register -GL 5. Warrant Register -Vendor 6 . AB 17-104 Request to Approve the Chamber of Commerce July 4, 2017 Fireworks Display ~rmit · 7. AB 17-105 Request to Approve the Sabala Foundation Fireworks Display for the RJS Foundation Tournament DEPARTMENT REPORTS Review Monthly Department Reports COMMITTEE MINUTES 1. Environmental Advisory Committee 2017 -February 21 2. Historic Preservation Commission 2017 -April 10 3. Library Board of Trustees -2017 -April 20 and April 25 4. LOT Commission 2016 -June 8 5. LOT Commission 2017 -April 11 6. McCall Improvement Committee 2017 -April 13 7. McCall Redevelopment Committee 2017 -January 17 and March 21 8. Tree Advisory Committee 2017 -April 4 PUBLIC HEARING AB 17-109 Request to Approve SUB-05-01 , PUD-05-01: Whitetail put) Amendment and · Whitetail Phase IA Final Plat Amendment PUBLIC COMMENT At this time, the Mayor will call for any comments from the public for any item(s) the public may wish to bring forward and discuss. Please limit comments to four (4) minutes. The City Council Page 1 of2 MCCALL CITY COUNCIL AGENDA June 8, 201 7 R egular Meeting AMENDEDTO ADD AB 17-118 Request to Proclaim June as General Aviation Month AND an Executive Session/or Personnel 6:35 p.m. 6:45 p.m. 7:15 p.m. 7:20 p.m. 7:25 p.m. 7:45 p.m. 7.55 p.m. 8.05 p.m. 8.15 p.m. 8:45 p.m. 9:00 p.m. 9:05 p.m. does not take any action or make any decisions during public comment. To request Council action during the Business portion of a Council meeting, contact the City Manager at least one week in advance of a meeting. · PROCLAMATIONS AB 17-106 Request to Approve the Proclamation that July 2017 as McCall in Bloom Month AB 17-114 Request to Proclaim June 8 as Nicholas Monahan Day AB 17-118 Request to Proclaim June as Genera/Aviation Month (ADDED 6/6/17) BUSINESS AGENDA AB 17-110 Request to Approve CUP-17-04 Large Short Term Rental -1129 West Valley Road AB 17-108 Request to Approve Contract Award for 20 17 Street Striping AB 17-116 Request to Approve Amendment to Fuel Farm Lease AB 17-112 Revised Curbside Recycling Proposal from Lakeshore Disposal Update AB 17-107 Request to Approve Re solution 17-11 McCall City Fourth of July Alcohol Restrictions AB 17-115 Golf Professional Contract Discussion AB 17-113 Request for a Recommendation for a Golf Course Restaurant Committee Council Liaison Appointment AB 17-117 FYI 8 Budget Development Update AB 17-111 Treasure Vall ey Transit (TVT) Facility Update and County Juvenile Facility Discussion Upcoming Meetings Schedule Discussion EXECUTIVE SESSION o PERSONNEL -Hiring -Pursuant to Idaho Code §74-206 (1) (a): to consider hiring a public . officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; (ADDED 6/6/17) OPEN SESSION ADJOURNMENT Americans with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance , contact City Hall at 634-7142 at least 48 hours prior to the meeting. Page 2 of2 MCCALL CITY COUNCIL AGENDA June 8, 2017 Regular Meeting AMENDEDTO ADD AB 17-118 Request to Proclaim June as General Aviation Month AND an Executive Session for Personnel Memo To: City Council From: Nate Coyle, City Manager Date: 5/31/2017 Re: Monthl y Department Rep ort -May 2017 Council Members, Pleas e find my highlights from the month of May below: 1. Budget Process Update: City of McCall CITY MANAGER As of the Council meeting on 8 June, I wi ll have met with all Department Heads for a first-round review of FYI 8 budget requests. Staff will be prepared to present this information to the Council on 30 June for discussion and direction. Staff is working with BDPA to initiate discussions with the Council regarding pay philosophy and equity among positions within the City of McCall. We have structured an aggressive schedu le with the Council to receive direction and to ultimately provide a proposed way forward to the Council which is timely within the budget process. Contingent upon the magnitude of impact, I anticipate that this may be a proposal which is recommended for implementation over m ultiple fiscal years . 2. Waste Water Consolidation U~date ~JR ))c..11 · · Staff is working with legal counsel to move forward with the joint petition and documents required for annexation of the City's sewer system . I will provide updates when available . Monthly Department R eport -City Manager 1 of 25 Finallt1,..the water e aronen ougb a ecent"l'etirement and departing em , has gapped G ~esitions :wi · e department. Nathan Stewart and I are working to develop an efficient organizational structure and manpower posture to suit the department moving forward . Updates will be provided to the Council as we finalize a proposed structure. · 3. Golf Pro Contract Discussions and Timeline: I will be presenting this contract for discussion with the Council at the 8 June Council meeting. Following this discussion, I will negotiate final components based on Council direction to finalize this agreement. 4. Golf Course Restaurant Operator Search: Collier's has released a flyer for the golf course restaurant facility. One proposal has been received to date and I am to understand that two or three others are expected within the week. I will keep the Council apprised of our status in this effort. I will be requesting a Council liaison to serve on the recommendation committee for this process during the 8 June Council meeting. 5. Website Development Process Erin Greaves is currently coordinating an agreement for completion of web design services as presented at the last Council meeting. Legal counsel has reviewed the agreement and recommended changes. If the changes are agreed to/completed this week, staff will press to get this agreement on the 8 June Council meeting for approval. The timeline for design and implementation of a new website is approximately four months following execution of an agreement for services. 6. Fourth of July Planning Staff will present a resolution to Council during the 8June meeting in support of upcoming Fourth of July events. Staff has worked diligently to schedule a series of events for the upcoming holiday and we are hoping that this year's events and holiday weekend will be a success in McCall. Staff will be available to answer any other questions related to the Fourth of July during the presentation on 8 June. Monthly Department Report -City Manager 2 of25 Memo City of McCall To: City Council From: Jay Scherer, Airport Manager CC: Nate Coyle, City Manager Date: 5/31/2017 Re: · Monthly Department Report -May 2017 1. AIP 23 -Ramp Rehabilitation: Project plan has been approved by the FAA. k lease :will be oming. IlOJ pr . e ts on leas"'rl.rl"<>'1orl, requested this bid be let as ear ly as possible to better position it for discretionary funding, so bid is currently being advertised . Should the Council not choose to modify the lease an addendum will be issued to the lease or alternately the bids rejected and the project rebid reflecting the changes the Counci l may desire. FAA funding for this project is expected be released no earlier than July/August due. 2. Lease Rates and Airport Fees The AAC has recommended a fee structure for snow removal and vehicle parking. A review of existing fees is underway to present a comprehensive recommendation of airport fees to Council. 3. Puget Sound Antique Aircraft Club (PSAAC) Air Tour ~ ~ 1,, . .,/1-,{ ctJ....-. 1.,, ¥\ McCall was selected as a stop on the ckAG · Tour. Every other year the PSAAC conducts an Air Tour for club members to fly their aircraft to different cities. W expecting 0 aircra q and::ere.wt uppol't ( approx. 60 people) to arri¥e ovei: a B a d:fl :6 a. . o 2-:36 .m . The . ,_,AV a~ort mana~er has ~equested tI:e stop be listed in the ev~nts section ofl~cal fl~g pub lications . ,OS j'\' Ai ort staff 1s orkin to rov1de foo :v endors-at the.a . or:t to enable:rnteraction betweerr e \ fflil ~:1ffll.t.W~e pil.o.ts:_m~e air.er ft. ej:o :will be:sta}'lllg::at the Be t ~estem,;;taking a:boat .\I :JY on:their own for diimer, · ta (/_ r"f • Page 1 ofl Monthly Department Repo rt -Airport 3 of25 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall,Idaho 83638 Number AB 17-172 Meeting Date August 10, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approvals Initials Originator or Supporter Installation of newly appointed City Council Mayor/Council Member: Colby Nielsen City Manager Clerk Originator Treasurer C- M ��%2�t-1 Q Community Development Police Department Public Works Golf Course COST IMPACT: Parks and Recreation FUNDING Airport SOURCE: Library TIMELINE: Information Systems Grant Coordinator SUMMARY STATEMENT:: Idaho Code § 50-805 states that the governing body of any city governed by the Council/Manager form of government shall consist of five (5)or seven(7)Council Members.As stated in Idaho Code § 50-702, each Council Member elected at a general city election,shall be installed at the first meeting in January following the election. The incumbents shall meet and conduct such business as may be necessary to conclude the fiscal matters of the preceding year;the newly elected shall then subscribe to the oath of office,be presented certificates of election, assume the duties of their position, and conduct such business as may be necessary. Due to the resignation of Council Member Nic Swanson on July 13, 2017, a new Council Member, Colby Nielsen, was selected through an interview process completed on August 3 to fill the position until December 31, 2017 whereas the position will be filled through the regular election process. RECOMMENDED ACTION: Oaths of office to be administered by the City Clerk. RECORD OF COUNCIL ACTION MEETING DATE ACTION WORK SESSION—Local Option Tax Local Option Tax Commission Roger Snodgrass presented. He walked the Council through each project in priority order as recommended by the Local Option Tax(LOT) Commission. McCall Ice Skating Association Home Hockey Tournament funding of $20,000 was under scrutiny. The funds in question are to expand the event with the majority going towards ice time. The Council had some concern to the overall benefit because it was self-funding and did not see how it had room to grow because of other tournaments. Mr. Snodgrass stated that this woe thebest place to shift funding to Manchester Ice Rink for the heater if that is chosen.% Council Member Giles commented on the McCall Figure Skating Club request.He had attended a similar event and stated there was a large amount of people. Lisa Woods stated that the funds requested was to bring a higher level of skaters to the competition which requires higher level judges who typically live farther away. The competition has grown every year. City Manager Coyle stated this year's project to replace the playground in Brown's Park may slide to spring of next year due to potential availability of grant funds and workflow. This will increase demand'or ' workflow of projects for Parks/Rec in FY18 and one of the LOT funded Parks/Rec projects may slide to the following fiscal year.He is waiting for more info from Parks&Recreation Director Kurt Wolf about this. If tiat happens, then-soOT.unds , be freed up for oft/ft priorities on the list.'I'he Council requested more information on this before making final decisions on LOT project. The Council discussion of several items. Collectively as a whole,they are uncomfortable with the funding for the McCall Ice Skating Association for Home Hockey Tournament because typically those are self-funded and the amount awarded including the contingency was $30,000. Council Member Scott brought up last year's revenue for the Association showed a profit of$15,000.There was clarification that the funding for the Idaho Hockey Foundation is specifically for the bus transportation for the hockey players. Mayor Aymon pointed out that McCall Winter Sports Club was receiving approximately $9000 and the McCall Ice Skating Association was getting a substantial amount whereas the McCall Figure Skating Fund was receiving zero. She suggested that some of the funds be reallocated to the McCall Figure Skating Fund to ensure fairness. Also, Council Member Witte commented that `consideration should be taken into account for the Manchester Ice &Event Center heater replacement because in essence,the ice rink benefits all of the ice skating groups. Council Member Swanson stated that the Legacy Park project may receive half of the needed funding Fro'm the McCall Redevelopment Agency freeing up some funds as well. Mr. Snodgrass revised the Commission's recommendation to reducing McCall Ice Skating Association to $5000 and reallocating the $10,000 to McCall Figure Skating Club for$2090 and to Manchester Ice&Event Center for$7910;then reallocating the McCall Ice Skating Association $10,000 contingency to Manchester Ice&Event Center in the.amount of$7090. McCall City Council Special Meeting—Budget Page 2 of 5 June 30,2017 MINUTES McCall City Council Special Meeting McCall City Hall --Legion Hall June 30,2017 Call to Order and Roll Call Public Comment Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 9:05 a.m. Mayor Aymon, Council Member Giles, Council Member Scott, Council Member Swanson, and Council Member Witte all answered roll call. City staff members present were Nate Coyle, City Manager; BessieJo Wagner, City Clerk; Julia Berheim, LOT Administrator; Linda Stokes, City Treasurer. LOT Commissioners present were Roger Snodgrass, Chair, Carolyn Trino, and Lisa Wood City Manager Nate Coyle presented the agenda to the Council. PUBLIC COMMENT Mayor Aymon called for public comment at 9:10 a.m. John Barth, Manchester Ice Rink, requested that the amount recommended from the LOT Commission be reevaluated and funding be more like what was received historically. He covered his project request and why he thinks he should receive a higher amount in the$15,000 to $20,000 range. He stated that the Commission's decision was misguided because he funding is for the users and not the ice skating rink. Faith Mackert,McCall Figure Skating Club,did not receive notification for the presentation times so she presented their proposal for LOT funds to the Council. Hearing no comments,Mayor Aymon closed the comment period at 9:17 a.m. McCall City Council Special Meeting—Budget Page 1 of 5 June 30, 2017 After a brief discussion, the Council directed staff to go back and make some modifications by reducing funds from the McCall Ice Skating Association and increasing funds to the McCall Figure Skating Club and the Manchester Ice&Events Center among some other minor revisions. West Central Mountains Economic Development Council—WCMEDC Sherry Maupin, representative of WCMEDC presented their FY18 budget request, and gave an overview of their work and plans for the future which includes creating an Executive Director position. There is a shortfall in the budget to cover the new position. WCMEDC is requesting ilii*O0 from McCall and has reached out to Cascade and Donnelly as well. The Council was sportive but did not make a decision at this time. MCPAWS Amber Kostoff, MCPAWS Executive Director, presented the MCPAWS FY18 budget request. She reported that 40%of animals brought in are from the City of McCall with the majority of those animals being strays brought in. The location of where those animals are found is collected for tracking purposes. MCPAWS works hard to maintain relationships with other shelters and adoption agencies, and many times animals are transferred back and forth. They are looking to start a program to spay/neuter feral cats and are investigating available grants. Part of the LOT fund request for vet services will be used for this purpose.A donation of$90,000 was unexpectedly received and those funds will be put aside to create interest incotne. Ms. Kostoff proceeded to answer the Council questions. Final approval of the McPaws allocation in the General Fund has not been granted, however the draft budget that was presented includes the full amount requested by McPaws ($40K) in the General Fund. The frecommendation from the LOT committee was to fund $5K of the $40K requested from the LOT funds. The Council has not yet given direction on changes to the McPaws funding. McCall Transit Tern Lindenberg,Treasure Valley Transit Executive Director,presented the FY18 budget request. She discussed profit and losses, and the draft budget. There has been decreases in funding from the State and Federal dollars have not changed in years. There has been a short fall because of these issues and from the severe winter season. Also,the City of Cascade did not give any funlikk last year whereas they have always given something in the past years. There are three buses in need of replacement. There was a discussion about lobbying the State to give more attention to public transit provisions, the routes and ridership analysis, and donation/contribution ideas. The Council was supportive but did not make at y decisions. WORK SESSION—Budget Review City Treasurer Linda Stokes presented the following topics on personnel costs and benefits, and property taxes. Personnel Costs including Benefit Cost Increases The current budget shows the BDPA implementation of 2%Market/ 3%Merit increases. There is potential increase in health insurance costs looks to be 18%medical,2%dental,and 0%vision. McCall City Council Special Meeting—Budget Page 3 of 5 June 30,2017 There has been some changes in staff as well as the future changes that will happen with the sewer annexation. There was some discussion on the potential increase in health insurance costs to be passed on to employees. The Council was supportive of inclusion of market increases and a merit pool within the budget. However, until healthcare quotes are received, the Council was not comfortable finalizing this portion of the budget. There was interest in discussing healthcare plan options and City/employee cost share of healthcare once those quotes are received. Property Taxes The following were reflected in the draft budget presented. Growth and Annexation-$120,553 3%Increase—$157,956 Foregone Amount—$400,772 There was some Council discussion around 'What would facilitate taking any of the foregone amount.The Council indicated support for the 3%property tax increase which was included in the draft budget.There was no direction to take any portion of the foregone;however,the Council did want to have further discussion regarding any reasons why the Council might need to consider this at some point.There will be a follo*-up on this topic at the next budget meeting. Review of Draft CIP The FY18 CIP plan was presented.There was a funding assumptions discussion and Council gave feedback. City Manager Nate Coyle presented the draft 5 year CIP for Council. { The Council did support the FY18 CIP plan but felt more work needed done on the library project in this plan. Council Member Swanson asked for more information regarding the estimate for library engineering/design before finalizing the level of funding to support that project. Staff assumed use of some LGIP fund dollars from the library toassist with funding the design effort; however, the Library Board mentioned recently that the intent for use of those funds was for construction. Staff was directed to bring back more information on this project by the 14 July Council work session. Other than the library project discussion,no other changes were directed by the Council. Overview of the Draft Budget The Council asked questions and gave feedback on the presented draft budget. Treasurer Stokes explained that transfers were adjusted throughout the budget to reflect the transition of the sewer department. Additionally, the water budget was adjusted to accommodate the sewer transition. Some of the FY18 CIP projects from the water fund balance were funded to allow the water budget to balance for FY18.A water rate study is budgeted to occur in FY18 which will run in parallel to completion of the ongoing water master plan. This pending water rate study will provide recommendations for water rates moving forward, and to anticipate a water rates discussion in the upcoming fiscal year. McCall City Council Special Meeting—Budget Page 4 of 5 June 30,2017 FY18 Budget Development—Next Steps There will be a Council Work Session on July 14 (and July 20 if necessary) at 9:00 a.m. — 4:00 p.m. for a tentative Budget Adoption. Below is a list of the Budget schedule: FY18 Budget Public Hearing on August 10, 6:00 p.m. FY18 Foregone Public Hearing on August 10, 6:00 p.m. (if needed) FY18 Budget Adoption on August 24, 6:00 p.m. Pass budget ordinance Approve Foregone Resolution (if needed) ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 1:05 p.m. ATTEST: Jackie J.Aymon,Mayor BessieJo Wagner, City Clerk • McCall City Council Special Meeting—Budget Page 5 of 5 June 30,2017 Parks&Recreation Parks and Recreation Director Kurt Wolf gave an update on the soccer camp and mountain biking program.He briefly reported on the 4th of July event clean up and talked about the staffmg issues. Public Works Public Works Director Nathan Stewart answered questions on the timing of LTD's striping of Highway 55 and it unknown when it would be done due to no response from ITD as of yet. He gave an update on the water treatment and chlorination process,and reported that Commerce Street reconstruction has started with the burial of the utilities. The contractor is waiting until the utility companies are done before starting the project. COMMITTEE MINUTES The Council received the following Committee Minutes for review: 1. Environmental Advisory Committee 2017—April 18 2. Golf Advisory Committee 2017—February 15 3. Golf Advisory Committee 2017—March 8 4. Golf Advisory Committee 2017-April 12—MA was in attendance . 5. Golf Advisory Committee 2017—May 10 6.Historic Preservation Commission 2017—May 22 7. Library Board of Trustees 2017—May 11 8. McCall Improvement Committee 2017—May 11 9. Planning& Zoning Commission 2017-May 2 PUBLIC HEARING AB 17-133 Request to approve PUD-16-01 Silverpine Village Development Agreement Mayor Aymon opened the public hearing at 6:14 p.m. City Planner Delta James presented the Silverpine Village development agreement.Alpine Village Townhomes LLC has submitted a Development Agreement for Silverpine Village (formerly known as Alpine Village Townhomes), thirty (30) unit townhome units in nine (9) duplex structures and.four (4) triplex structures located on approximately 2.41 acres adjacent to the existing Alpine Village Phase 1 plaza. The applicant has obtained Planning and Zoning and City Council approval of the project's Planned Unit Development (PUD) General Plan(PUD-16-01), Subdivision Preliminary Plat(SUB-16-04),Design Review(DR-16-54)and Scenic Route(SR-16- 19)applications the proposed Development Agreement is intended to memorialize the Conditions of Approval of the above-mentioned applications and to detail City/Developer cost sharing of certain improvements. Completion of all project improvements is proposed to occur prior to execution of the Final Subdivision Plat for the project or the issuance of a Certificate of Occupancy for any unit, McCall City Council Regular Meeting Page 3 of 11 July 13,2017 whichever comes first. Alternatively, the applicant will financially assure any outstanding improvements. At its June 6, 2017 regularly scheduled meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended the Development Agreement to City Council for approval. Mayor Aymon referenced a public comment letter received regarding tree removal, and City Planner James responded that the placement of the buildings were designed to keep the larger trees but not replacing the rest. Council Member Witte commented on the 8.1.4 references pointing out a possible error with article 8 and 9. The applicant's attorney Steve Millemann gave an explanation of the meaning of each article item. There was some discussion regarding disputes and explanations given. After which, Mr. Millemann gave a brief explanation for the need of the development agreement and the next steps in the process for this development. Public Comments Pike Teinert of 743 Chad Drive was not opposed to the project but is concerned with some of the aspects of the development phase and the possible damage to Washington Street with the heavy equipment to be used.He wanted to know more about the burial of the utilities,is concerned with the complexity and construction,and who will be responsible for any damage that will be made to the street.His hopes is these items will be addressed. Carol Levitt,whose Oabin in on the corner of 1St acid Railroad, is concerned with the changes that have occurred since the project came forward.Her understanding was that this project was to bring in affordable work force housing but has heard that the units would be put up for sale. She feels the City has been very fair and thinks the developer should stick with the original plan. She also expressed concern with who would be responsible for landscaping and snow removal, parking issues,and the possibility of short term rentals. She felt this that this project should be what is good for the community and not the developer. Public Works Director Nathan Stewart addressed the concerns with Washington Street,and stated that the right of way will be returned to the same or better condition and that the utilities will be undergrounded on the north side of the road.There will still be some utilities on the south and west side of the street that will remain overhead. Attorney Steve Millemann briefly covered the process that the applicant has had to go through with the City to get this approved.He explained what the applicant is doing toward improvements, and added that the project has not changed since its propose There has been no bait and switch. • The design plan is still the same with the same number of homes. Some of the units will be sold and others will be long term rentals. The intention is to not use Railroad Ave until it is improved. The hope was to have long term leasing but the project was not necessarily sold as affordable housing.Mr.Millemann stated that the entire project is"by the book". Hearing no further comments,Mayor Aymon closed the public hearing at 6:46 p.m. McCall City Council Regular Meeting Page 4 of 11 July 13, 2017 Council Member Witte moved to approve the Silverpine Village Development Agreement with the corrections as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion.In a roll call vote Council Member Witte,Council Member Giles,Mayor Aymon, and Council Member Scott all voted aye and the motion carried. AB 17-135 Request to approve CUP-17-05 Camp Pinewood Master Plan Update Mayor Aymon opened the Public Hearing at 6:48 p.m. City Planner Delta James presented the Camp Pinewood Master Plan update. Idaho Regular Baptist Bible Camps, Inc. has submitted a Conditional Use Permit application to update the existing approved camp master plan to include additional facilities and increase the maximum occupancy of the camp from 185 persons to 400 persons. Camp Pinewood has been in operation for more than 70 years at its current location. The current master plan for the camp was approved by the City of McCall in 1995. Subsequent Conditional Use Permit approvals (2002 and 2007) permitted the existing RV loop, allowed for the relocation of the Chapel building to its current location, permitted the use of the retreat and conference center, and established the peak capacity at 185 campers. At its June 6, 2017 regularly scheduled meeting, the McCall Area Planning and Zoning Commission approved the companion Design Review application (DR-17-12) for two employee housing units on Mather Road parcels,and unanimously recommended the Conditional Use Permit (CUP-17-05) for approval to City Council. The primary access is off of Mission Street. The secondary emergency access was not required by fire code and so was removed from the plans. Instead, an emergency evacuation plan was implemented. Currently,the access to Mather Road is in its natural state and not a road. Bill Daniels, Camp Manager, presented to the Council. Camp Pinewood has been in business for over 70 years and there is no plan to change the current operation but they do expect to grow. It is anticipated to receive up to 400 campus. The building are 30-40 years old and this issue is what mitigated this design process. City Planner James covered the conditions of approval. There was some discussion regarding emergency access to Mather Road including pedestrian access. Council Member Witte thought it prudent to leave access to Mather Road but to change the wording in Condition 5 to say no emergency vehicle access. There was no written comment and hearing no further comments,Mayor Aymon closed the public hearing at 7:07 p.m. Council Member Witte moved to approve CUP-17-05 as amended to add vehicle under condition #5 recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Scott seconded the McCall City Council Regular Meeting Page 5 of 11 July 13, 2017 motion. In a roll call vote Council Member Witte, Council Member Scott, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. PUBLIC COMMENT Mayor Aymon called for public comment at 7:08 p.m. Hearing no comments, Mayor Aymon closed the comment period at 7:08 p.m. PRESENTATIONS AB 17-138 Presentation of Certificate of Appreciation to Carol Coyle for 16 Years of Service Recognition Community Development Director Michelle Groenevelt presented the Certificate of Appreciation to Carol Coyle. Carol has worked at the City of McCall for 16 years and is retiring on July 14, 2017. She has done a tremendous job serving the organization and the community as the Grant Coordinator/Special Projects. The City employees and City Council would like to present a Certificate of Appreciation for the amazing contributions she has achieved while employed at the City of McCall. Mayor Aymon presented years of service award to Carol Coyle. PROCLAMATIONS AB 17-136 Request to Proclaim July 15,2017 as Careers in Aviation Day Airport Manager Jay Scherer presented the Careers in Aviation Day proclamation. The Airport Open House is the largest single event that allows non-aviators access to the airport and aviation profesionals.The number of General Aviation(GA)pilots has been declining over the last several years. With this reduction in GA pilots, exposure to aviation careers has been reduced as well creating shortages within numerous aviation specialties. With this in mind, Open House speakers and booths have been solicited to generate interest in flight and aviation, provide information on careers available and pathways to training for these careers. The proclamation is requested to bring awareness of these careers to our citizens and acknowledge the efforts of our speakers and guests in providing this.valuable knowledge. Council Member Giles moved to proclaim July 15, 2017 as Careers in Aviation Day in the City of McCall and authorize the Mayor to sign the proclamation. Council Member Witte seconded the motion. In a roll call vote, Council Member Giles, Council Member Witte, Mayor Aymon, and Council Member Scott all voted aye and the motion carried. Mayor Aymon read the proclamation. McCall City Council Regular Meeting Page 6 of 11 July 13, 2017 BUSINESS AGENDA AB 17-134 Request to Recognize the McCall Centennial Committee for their outstanding efforts and authorize the Dissolution of McCall Centennial Committee Grant Coordinator Carol Coyle presented the request to recognize the McCall Centennial Committee for their outstanding efforts. The McCall City Council established the McCall Centennial Committee on 9/23/2010 for the purpose of planning and implementing a celebration of the 100th anniversary of the incorporation of the Village of McCall on July 19, 1911. The Committee consisted of over 20 active members, and created a memorable event complete with community BBQ,street fair,Navy jet flyover,music, dancing, cake/ice cream and numerous nonprofit and business-sponsored special events. The concept was to have an event that was focused on the local community. It was very well received and the turnout was large. A smaller follow up celebration was held in 2012. The Centennial Committee also wished to create a lasting legacy in tribute to the people, places, tad events of McCall and the concept of"Centennial Plaza"was developed. Committee Co-chairs Lyle Nelson and Dean Martens,Project Manager Dave Armstrong,and Committee members Steve Gleason, Steve Forrey, Phil Feinberg, and Mayor Jackie Aymon spearheaded the development and fundraising for the Plaza. Many donors participated, contributing both cash and in-kind materials and labor, and LOT funds were awarded for the project. Brick and jade paver sales generated significant funding for the project. The Committee held a grand opening for the Plaza on July 19,2015. The last finishing touches, including the installation of bronze. donor plaques, have been completed.The official work of the Centennial Committee is complete and the Plaza is under the management of the McCall Parks and Recreation Department. Phil Feinberg made some closing comments recognizing all the efforts of those who made it possible.Steve Gleason also made some comments about Centennial Park and thanked the Council for their support. The Council thanked the McCall Centennial Committee for their work and recognized its dissolution. AB 17-137 Request to Adopt Resolution 17-12 to Surplus Property from the Police Department Tasers Police Chief Justin Williams presented Resolution 17-12 to. surplus some of the police department's Tasers. Idaho Code §67-5732A allows the conveyance of surplus personal property to other state and local agencies. Annually City staff identifies several items as surplus property. Chief Williams has determined that three TASER X26 Tasers no longer serve the needs of the department, and would like to sell them for$150.00 each. The Tasers are being decommissioned by the company that makes them and will no longer receive updates. The Heyburn Police Department has expressed interest in purchasing the TASER X26 Tasers as they do not have the funds to purchase the new upgrades. McCall City Council Regular Meeting Page 7 of 11 July 13,2017 Council Member Scott moved to adopt Resolution 17-12 declaring the three TASER X26 Tasers as surplus, authorizing the sale of the three X26 Tasers to the Heyburn Police Department, and authorize the Mayor to sign all necessary documents. Council Member Witteseconded the motion.In a roll call vote Council Member Scott,Council Member Witte, Mayor Aymon,and Council Member Giles all voted aye and the motion carried. AB 17-142 Solar Eclipse Discussion Police Chief Williams presented information concerning the solar eclipse and the estimated impacts from the upcoming event on August 21,2017.He went over anticipated impacts and gave an overview of preparations on behalf of the City. lis projection is there will not be much of an impact any different than normal in McCall. Smith's Ferry will be City Manager Nate Coyle commented that Public Works did not have concerns from a traffic perspective but it is possible that the City may have a reduction in staff during the eclipse due to employees wanting to view it. AB 17-143 Golf Professional Contract Discussion Continued City Manager Nate Coyle presented the continued discussion of the Golf Processional contract on finalization of a contract for golf professional services between the City of McCall and Allan Morrison. Specifically, during the last conversation the City Council asked that staff bring back additional language options for consideration related to the bonus compensation provision within the draft agreement which would account for years when operations revenue might be below $600,000. Staff has provided two separate options within the draft golf pro agreement. These two options consider use of a flat-rate bonus if operations income exceeds$540,000 within a single golf season and a percentage share of income when income exceeds $615,000. Included with the draft agreement is an outline of rounds played at the golf course from FY10-FY16 in addition to total operation§ income for each respective fiscal year. This outline also provides an overview of the bonus ipayouts at difference levels of sharing for consideration of the Council. The Council discussed the bonus provision options. Mayor Aymon and Council Member Giles were in favor of the middle bonus.Council Member Witte expressed concern that the bonus could exceed what an employee may make in a year and the need to be sensitive to that. Mayor Aymon thought a cap is a dis-incentive. Council Member Giles wanted to make sure to get the opinion of Golf Course Superintendent Eric McCormick. City Attorney Bill Nichols commented on the negative risk of a cap on the bonus. City Manager Coyle discussed green fees and how those impact the bonus provision. Mayor Aymon and Council Member Witte were comfortable with the bonus being $5000-$10,000. Attorney Nichols made the suggestion that if golf fees change then the bonus provision should be renegotiated. Council Member Giles does not feel the bonus should be capped unless there is a better formula and agrees with the necessity in being sensitive towards the employees. The consensus of the Council was the middle row on the draft. McCall City Council Regular Meeting Page 8 of 11 July 13,2017 MINUTES McCall City Council Special Meeting McCall City Hall--Legion Hall July 14,2017 Call to Order and Roll Call Public Comment Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 9:05 a.m. Mayor Aymon, Council Member Giles, and Council Member Witte all answered roll call. Council Member Scott was absent City staff members present were Nate Coyle,City Manager; BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer;Traci Malvibh,Human Resources Manager City Manager Nate Coyle presented the agenda to the Council. PUBLIC COMMENT Mayor Aymon called for public comment at 9:10 a.m. McKenzie Kramer of the McCall Area Chamber of Commerce shared which LOT application requests were top priority for the Chamber. Idaho Travel Grant Match is the top priority.The grant match specifies 12% of the funds to qualify which explains the dollar amount requested. The fireworks is important but the grant match is far more important so if something has to be cut,stat with the fireworks. She went over the revenues received and return on investment and how those effect the Chamber events and marketing. She discussed how the grant works and when the funds have to be received. Council Member Witte made the comment that while promoting tourism is important, she felt allocating LOT to community events were more important overall. Ms. Kramer shared that it would be easier to find outside funding for the fireworks over getting monies for the grant match which is why it is a priority,and answered additional related questions. Hearing no comments,Mayor Aymon closed the comment period at 9:17 a.m. WORK SESSION McCall City Council Special Meeting—Budget Page 1 of 3 July 14,2017 Local Option Tax(LOT) City Clerk BessieJo Wagner discussed the projected LOT revenue. The Council had a significant discussion regarding the Junior Steelheads, Manchester Ice Rink, MCPAWS, McCall Area Chamber of Commerce, and the McCall Area Snowmobilers. They labored over which projects had a direct impact to the community, who to fund, and how much. There was a discussion �ai_ding what is a donation and what is not, and what is a public purpose. City Clerk Wagner Fans to schedule another work session to allow the Council to better define public purpose for future LOT applications.The Council tentatively made changes to the recommended allocation of 2018 funds. MCPAWS The Council discussed the operational functions of the clinic including volunteerism and Valley County funding. • McCall Transit There was some discussion about the operational needs,what has been requested,comparisons to other cities,and what amount the city fund.The Council that$65,000 was a good number. West Central Mountains Economic Development Council(WCMEDC) The Council is supportive of the WCMEDC and understand it will take some time to see how things work out. They discussed the funds coming from LOT and how much to fund. Council Member Giles suggested to move $8000 to Community Development with an update to the Council as to how it will be used. Council Member Witte would be ok to move all of the economic development funds to community development with oversight of teisr the funds would be used and funding $9000. Council Member Giles was in agreement with the 9000 "earmarked"for the WCMEDC. Mayor AAyrnon would like to support WCMEDC and is ok with the monies being tracked in Community Development. Review of Personnel Costs including Benefit Cost Increases Human Resource Manager Traci Malvich presented personnel costs starting with the healthcare benefits. The current insurer, Cigna, has a cost increase of 23-27%. She is collecting bids from a couple other companies,Blue Cross of Idaho being one of them. The other bids are a lower level of benefit of what the City current has.Many companies are instituting a pharmaceutical deductible where there would be a$100-$500 deductible for name brand pharmacies and a copay for generic. She discussed the game these companies play in offering a lower rate the first year then instituting a large increase the next year to make up for it. Insurance companies have to lock in this summer the 2019 rates and the market iS uncertain right now. She gave some creative ideas on how to offset some of the increases such as a possible increase the HRA. There was significant discussion about the difficulties of being a mid-range employer,what other options are available, and the problems that arise with those other options. City Manager Nate Coyle brought up some personnel requests that has come up from the budget process. Golf Course Superintendent Eric McCormick is looking for an administrative assistant, and Parks&Recreation Director Kurt Wolf would like to make the part time admin full time since he is need of staff. City Manager Coyle is analyzing the option of putting the Golf Course under the Parks Departments. McCall City Council Special Meeting—Budget Page 2 of 3 July 14,2017 Finance and Community Development will be having some changes due to some retirements and the shift of the sewer annexation. Both of those departments are looking at restructuring their departments for better operations. Property Taxes City Manager Nate Coyle gave a brief overview of the items that have changes since the last meeting.Removing the foregone, it will throw the budget$25,000 out of balance. The Council felt that$25,000 could be found some place else so was not in favor of taking any foregone. The water fund is$84,000 out of balance.There are two options for balancing;use the fund balance or increase the rates to compensate.it isvieferabie to do a rate study before raising the rte.Hiring a firm to do the rate study has been built into the budget. There was discussion that the rate study would run parallel to the water master plan update. Golf Course has a subsidy of$100000:cap. There was a discussion on the cap, staffing issues and responsibilities, and the Golf Pro bonus. Review of Draft CIP City Manager Coyle reviewed the draft City Improvement Projects (CIP) and there was some discussion regarding funding for the Library Expansion project.The Council requested a thorough briefing on how the fund raising is going. Also discussed was the possible leasing of the County detention facility for the Police Department. City Council Deliberation Council Member Witte moved to set the tentative budget at $23,748,175. Council Member Giles seconded the motion. In a roll call vote Council Member Witte, Council Member Giles and Mayor Aymon all voted aye and the motion carried. FY18 Budget Development Next Steps 1.1. FY18 Budget Public Hearing on August 10, 6:00 pm 1.1.1.Finalize the LOT 1.2. FY18 Budget Adoption on August 24, 6:00 pm 1.2.1.Pass budget ordinance ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 1:25 p.m. ATTEST: Jackie J. Aymon, Mayor BessieJo Wagner, City Clerk McCall City Council Special Meeting—Budget Page 3 of 3 July 14, 2017 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-168 Meeting Date August 10, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approvals Initials Originator or Supporter Request to Approve the Boise Office Equipment Mayor/Council ,1 Xerox Workstation Lease Agreement for the Police Cityerk Manager Cl Department Treasurer Community Development Police Department . Originator Public Works Golf Course COST IMPACT: $6004.80/annually Parks and Recreation FUNDING General Fund—Police Department Budget Airport SOURCE: Library TIMELINE: August 24,2017 Information Systems Support Grant Coordinator SUMMARY STATEMENT: The City of McCall's leases for the Xerox W7845P Work Centre and two 6605 Work Stations for the Police Department expire in 2017. The new lease agreements will reduce the current lease agreement amounts asci save the City of McCall $1285.44 annually. O Attached are the new Boise Office Equipement lease agreements for a Xerox C8045 AltaLink Multifunctional Copier/Printer/Scanner and two Xerox C405DN VersaLink Laser Multifunction Printer/Faxes, and Non-Appropriation Addendum. The lease agreements include: • 1 - C8045 AltaLink Multifunctional Copier/Printer/Scanner, all service, labor and supplies, 1500 black and white pages and 500 color pages per month. Thireement will replace the current agrient and lower the monthly costs for the current deice from$458.39 per month or$5500.48 annually to $398.29 per month or$4878.48 annually which includes a $99.00 Documentation Fee. • 1 C405DN VersaLink Laser Multifunction Printer/Faxes,all service,labor and supplies, 700 black and white pages and 300 color pages per month. This agreement will replace the current agreement and lower the monthly costs for the current device from$142.88 per month or$1789.56 annually to $102.11 per month or$1324.32 annually which includes a$99.00 Documentation Fee. RECOMMENDED ACTION: Approve the Boise Office Equipment Xerox Workstation Lease Agreements for the C8045 AltaLink Multifunctional Copier/Printer/Scanner and two Xerox C405DN VersaLink Laser Multifunction Printer/Faxes and authorize the Mayor to sign all necessary documents. RECORD OF COUNCIL ACTION MEETING DATE ACTION WELLS FARGO Non-Appropriation Addendum Wells Fargo Financial Leasing,Inc.I Boo Walnut,4th floor I Des Moines,Iowa 50309 I Phone:80o-247-5083 Title of lease,rental or other agreement: (the"Agreement") Lessee/Renter/Customer: CITY OF MC,cALI. ("Customer") This Addendum(this'Addendum')Is entered into by and between Customer and wells Fargo Financial Leasing,Inc.('Company"). This Addendum shall be effective as of the effective date of the Agreement. 1. INCORPORATION AND EFFECT. This Addendum Is hereby made a part of,and incorporated into,the Agreement as though fully set forth therein. As modified or supplemented by the terms set forth herein, the provisions of the Agreement shall remain in full force and effect,provided that, in the event of a conflict between any provision of this Addendum and any provision of the Agreement,the provision of this Addendum shall control. 2. GOVERNMENTAL PROVISIONS.Customer hereby represents,warrants and covenants to Company that:(a)Customer intends,subject only to the provisions of this Addendum,to remit to Company all sums due and to become due under the Agreement for the full term;(b)Customer's governing body has appropriated sufficient funds to pay all payments and other amounts due during Customer's current fiscal period; (c)Customer reasonably believes that legally available funds In an amount sufficient to make all payments for the full term of the Agreement can be obtained;and(d)Customer Intends to do all things lawfully within its power to obtain and maintain funds from which payments due under the Agreement may be made,including making provision for such payments to the extent necessary in each budget or appropriation request submitted and adopted In accordance with applicable law,If Customer's governing body falls to appropriate sufficient funds to pay all payments and other amounts due and to become due under the Agreement in Customer's next fiscal period('Non-Appropriation'),then(I)Customer shall promptly notify Company of such Non-Appropriation,(II) the Agreement will terminate as of the last day of the fiscal period for which appropriations were received, and (iii) Customer shall return the Equipment to Company pursuant to the terms of the Agreement.Customer's obligations under the Agreement shall constitute a current expense and shall not In any way be construed to be a debt In contravention of any applicable constitutional or statutory limitations or requirements concerning Customer's creation of indebtedness,nor shall anything contained herein constitute a pledge of Customer's general tax revenues, funds or monies. Customer further represents, warrants and covenants to Company that: (a) Customer has the power and authority under applicable law to enter into the Agreement and this Addendum and the transactions contemplated hereby and thereby and to perform all of its obligations hereunder and thereunder,(b)Customer has duly authorized the execution and delivery of the Agreement and this Addendum by appropriate official action of Its governing body and has obtained such other authorizations,consents and/or approvals as are necessary to consummate the Agreement and this Addendum,(c)all legal and other requirements have been met,and procedures have occurred, to render the Agreement and this Addendum enforceable against Customer in accordance with their respective terms,and(d)Customer has complied with all public bidding requirements applicable to the Agreement and this Addendum and the transactions contemplated hereby and thereby. 3. INDEMNIFICATION. To the extent Customer is or may be obligated to Indemnify,defend or hold Company harmless under the terms of the Agreement, any such indemnification obligation shall arise only to the extent permitted by applicable law and shall be limited solely to sums lawfully appropriated for such purpose In accordance with Section 2 above. 4. REMEDIES. To the extent Company's remedies for a Customer default under the Agreement include any right to accelerate amounts to become due under the Agreement,such acceleration shall be limited to amounts to become due during Customer's then current fiscal period. 5. GOVERNING LAW. Notwithstanding anything In the Agreement to the contrary,the Agreement and this Addendum shall be governed by,construed and enforced in accordance with the laws of the state in which Customer Is located. 6. MISCELLANEOUS. This Addendum,together with the provisions of the Agreement not expressly inconsistent herewith,constitutes the entire agreement between the parties with respect to the matters addressed herein,and shall supersede all prior oral or written negotiations,understandings and commitments regarding such matters. This Addendum may be executed in any number of counterparts,each of which shall be deemed to be an original,but all of which together shall be deemed to constitute one and the same agreement. Customer acknowledges having received a copy of this Addendum and agrees that a facsimile or other copy containing Customer's faxed,copied or electronically transmitted signature may be treated as an original and will be admissible as evidence of this Addendum. Customer(Identified above): CITY OF MCCALL Wells Fargo Financial Leasing,Inc. By: Date; / _ /^ By: Date: /_„/ Print name: Title: Print name: Title: Agreement Number: Master Agreement Number(if applicable): #2465474 vl(10/17/13) Page 1 of 1 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-169 Meeting Date August 10, 2017 AGENDA ITEM INFORMATION SUBJECT:: Originator Department Approvals Initials or Supporter Request to Approve a Time Extension of Local Mayor/Council Option Tax Dollars from Alpine Playhouse City Manager Clerk Originator Treasurer Community Development Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: The Alpine Playhouse was awarded$5,000 for improvements to their backstage and storage shed areas with FY16 Local Option Tax (LOT) dollars, which they received in August, 2016. LOT Recipients have one year to utilize those funds and give report on how they were expended.However,shortly after receiving the funds, the Ape Playhouse Board opted to pursue a more comprehensive remodel of those areas. The upgrade will'cosi upwards to $70,000 and rather than spending the money on improvements that will be torn out in a year,they would like to shift ti?LOT dollars to the new remodel project. They are requesting a time extension of LOT Request 16-08 of000 due August,2017 until August, 2018 to coincide with the start cthe remodel project. See the attached letter from the Alpine Playhouse Board requesting this extension. RECOMMENDED ACTION: Approve the request from the Alpine Playhouse to extend the use of the $5000 FY16 Local Option Tax Dollars until August,2018 for the remodel of the backstage and storage shed area and authorize the Mayor to sign all necessary documents. RECORD OF COUNCIL ACTION MEETING DATE ACTION •744 r ___,,c,, rz-aS ya i ?Iv/ore-757/17.p w/pe s ,7;72 77,1-0--07 (-)4.:7 egg ? 2n --?-iwo....- -t , ' .f 'fil I'M I re J -3p -pt- d f , -3-77_,p/ r - r-P77. A7 cv-P__9(6'rf t _,7 - ' r; / fir2" ,ir' IPTI'a A '� � cL '77 4, , - 7-VO 2P1 e266 /21 - -lz -i J illi' i' ' 1--;.i --P-9 5 i - ! i . ...• i /4-v 40 c4,24,0.--0-7/ r 2 1 gam' , • , / •-7r1-)47;75- riin V29?r°4 77 ef'-771P -2 ,°)-(1 ' ' 'i i •-rnpo rys- - - -r--)/i•LF-zt-- -7-; r4-29 -7-A-1,k- ---7---77-2_9 -Pp( -i4v • , , , 1 2,--., x 9/ ; - ?/ 6O7 r-, ...„..42,46. ----/P2--v-2_7?-5- ? --)7,7,072 /0 7-92.07.0-n, 0,,,rz zr_PY1-1 / , -c'y' 9 r---r' ry 0 , 4 -W 7 - - W -- A-7, S, f 2Q 47/ Pis. _107 -w-. / _ ' ---Liic i . Qa,_54, -zi-r. -xo ---(.4.--is.1-0-71-- ,3- 2--1--7-2 _ din,d-v --10z19 r ,, 1 SI-Art-PAz. 77-4frlapp c?) shre I1 � t L / 0 fC79 - 8;9x8°NPI 7t7100Ar rs,L zog A i 1 i 1 /NeriaR IN AT 34A, r -#11Dpill McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-165 Meeting Date August 10, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Request to Accept Terms of the Service Agreement Mayor/Council and Approve the Use of UPExchange Business, a City Manager Software Solution for Unclaimed Property er Treasurer •,�, Originator Reporting to States Community Development Police Department Public Works Golf Course COST IMPACT: $79 annually Parks and Recreation FUNDING Finance Department Budget Airport SOURCE: Library TIMELINE: ASAP Information Systems Grant Coordinator SUMMARY STATEMENT: State regulations require the City to report unclaimed property that has been dormant for one year to the state in which the payee resides based on the most recent address in the City's records.Each state has their own regulations, instructions, and forms. U1xchange is an online cloud based software solution that will sist the Finance Department with reporting to multiple states. Currently, there are 3 —4 different states that the City will be reporting unclaimed property to this year. The unclaimed property is primarily for utility refunds and are relatively small, under$1,000. For security, UPExchange adheres to PCI (Payment Card Industry) guidelines. To use their software,UPExchange does not require a signed contract to set up an account.However,there is a click through service agreement that will have to be agreed to each time staff logs onto the system. The Software as a Service Agreement is attached for your review.The City MINVINIy has reviewed the agreement and has found it to be much like other software related agreements. The terms of service violate state constitutional provisions, but he does not expect the City would have much success of making the use agreement comply with Idaho laW. RECOMMENDED ACTION: Accept the terms of the service agreement and approve the use of UPExchange as a software solution for unclaimed property reporting, and authorize the Mayor to sign all necessary documents. RECORD OF COUNCIL ACTION MEETING DATE ACTION SOFTWARE AS A SERVICE AGREEMENT (2015-02-04) EAGLE TECHNOLOGY MANAGEMENT, INC., AN IOWA CORPORATION ("ETM") , IS WILLING TO PROVIDE THE SERVICES DESCRIBED IN THE ACCOMPANYING ORDER FORM ONLY UPON THE CONDITION THAT YOU ACCEPT ALL OF THE TERMS CONTAINED IN THIS AGREEMENT. PLEASE READ THE TERMS CAREFULLY. BY CLICKING ON "I ACCEPT", YOU WILL INDICATE YOUR AGREEMENT WITH THEM. ALL REFERENCES TO "WE", "US", OR "OUR" SHALL MEAN ETM. YOUR ACCEPTANCE REPRESENTS THAT YOU HAVE THE AUTHORITY TO BIND YOUR ENTITY TO THESE TERMS, IN WHICH CASE "YOU" OR "YOUR" SHALL REFER TO YOUR ENTITY. IF YOU DO NOT AGREE WITH THESE TERMS, OR IF YOU DO NOT HAVE THE AUTHORITY TO BIND YOUR ENTITY, THEN WE ARE UNWILLING TO PROVIDE THE SERVICES TO YOU. 1. Services. Web services include access to our online services accessible through either our byetm.com or eagletm.com websites, including any updates or upgrades to our services which may be generally released by us to all customers from time to time. Specific services for your authorized use are described in the applicable order form ("Services") . We reserve the right to update and modify the Services from time to time; however, future updates and modifications will not result in a diminution of the quality of the Services. 2. Provision of Online Services; Authorized Users. Subject to the terms and conditions hereof, we shall provide, and we hereby grant a non-exclusive license, to you and to your Authorized Affiliates to access and use the e Services during the term of this Agreement only to the extent of your employees and the employees of your Authorized Affiliates ("Authorized Users") . This Agreement provides for your use of the Services generated by our software, but it is not otherwise an agreement for the sale or license of any software. Authorized Users may use the Services only for internal business purposes of processing, storing and maintaining data, and not for purposes of resale. 3. Restrictions on Use. You agree that your use of the Services will be in a manner consistent with this Agreement and with all applicable laws and regulations. Without limiting the generality of the foregoing, you will not: (a) abuse or misuse the Services, including gaining or attempting to gain unauthorized access to the Services, or altering or destroying information in the Services except in accordance with accepted practices; (b) allow access to the Services other than the extent of authorized use specified in the applicable order form; (c) permit any third party that is not an affiliated entity to use or access the Services; (d) process or permit to be processed the data of any third party that is not an affiliated entity; or (e) to attempt to copy, archive, reverse-engineer, decompile, disassemble, create a derivative work from, or otherwise attempt to derive the source code of any part of our technology. In addition, you are not authorized to use the Services or servers for the propagation, distribution, housing, processing, storing, or otherwise handling in any way lewd, obscene, or pornographic material, or any other material which we deem to be objectionable. The designation of any such materials is entirely at our sole discretion. 4. Your Account-Related Responsibilities. You are responsible for maintaining the confidentiality of all login IDs, passwords, and any additional information that we may provide regarding access to the Services. If your Authorized Users knowingly share their login IDs and passwords with another person who is not authorized to use the Services, this Agreement is subject to termination for cause. You agree to immediately notify us of any unauthorized use of login IDs, passwords, or any other breach of security. McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-167 Meeting Date August 10, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Presentation of Certificate of Appreciation to Mayor/Council Lonnie King for 17 years of service Recognition City Manager , lJ Clerk Treasurer Community Development Police Department Public Works ,Vis Originator Golf Course COST IMPACT: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: Lonnie King retired from the City on July 31,2017. He has served the City's Water and Sewer Departments fnr n year.& l+iiing-specialized technicaLanddiustitutionaLexpertise on the City's-sewer-system.His skills and understanding of the City's infrastructure will be impossible to replace. The City Council would like to present a Certificate of Appreciation for Lonnie's dedication and service to the McCall community. RECOMMENDED ACTION: Present the framed certificate to recognize the service of Lonnie King. RECORD OF COUNCIL ACTION MEETING DATE ACTION j-÷st-e-gaGviap 4 r. City of McCall emoCITY MANAGER To: City Council 2 4, 6 &) From: BessieJo Wagner,Interim City Manager Date: 8/4/2017 iT 4.G .441 Re: Monthly Department Report-July 2017 L (,/ l� �• 0144,-A-74 h a,o -L- Council Members, U iiAry-Jp,, Zut Y • Please find my highlights from the month of July below: z (J 1. Transition: With the departure of Nate Coyle on August 4th,he and I worked closely together during the month of July to make the transition as smooth as possible. As you can imagine there is a lot going on in our little City. I am honored that the Council chose me for the role of Interim City Manager. I am committed to performing at the level expected by the position.I look forward to the search for a new City Manager and the transition that will take place. 2. City Manager Recruiting and Selection- t t4"4-1-1H 6 C,kid)..g...mt, The recruiter visited on August 3rd and 4th and met the department heads and Council to get an idea S of what we are hoping to find in our new City Manager.The recruiter also met with the community of which was a small showing. - ? J-,.frw y u _ „ L 3. Waste Water Consolidation Update Work toward consolidation continues. We have received the inventory reports produced by Valuations Northwest and staff is working to ensure they are complete as we prepare to turnover assets to PLRWSD.Bonds are on schedule to be priced on August 15t. 4. Website Development Process Erin has been working with the department heads to ensure a smooth process occurs as we move over to our new website in the months to come. hliff y 61-F o614,1 ce5 - ai Monthly Department Report-City Manager ta L4.64- 1 of 25 Memo City of McCall To: City Council From: Jay Scherer,Airport Manager CC: BessieJo Wagner,Interim City Manager Date: 8/2/17 Re: Monthly Department Report—July 2017 1. ALP 23—Ramp Rehabilitation: City Council approved bid submission for ramp project at June 29,2017 Council Meeting.Requests for concurrence and a revised grant amount were subsequently sent and approved by the FAA. Awaiting award of the grant funding which is expected before mid-month. 2. East Parallel Taxiway Land Acquisition: The discovery process continues. Depositions of past airport managers and city council members have begun. 3. Lease Rates and Airport Fees: An ordinance was approved at the June 29, 2017 Council Meeting allowing the Airport to charge fees for vehicle parking and snow removal on leased property.Requesting public comment on the fees for these topics,hangar lease rates and air ambulance fees.Public Hearing to be held at August 10,2017 Council Meeting. 4. Puget Sound Antique Aircraft Club(PSAAC)Air Tour: PSAAC Air Tour had a successful visit.Forty-one aircraft with approximately 80 people stayed the night in McCall. Public turnout was good. 5. Airport Open House: Airport Open House was successful.Attendance was similar to last year estimating 500 people total. Weather caused some display aircraft and attendees to seek shelter early reducing numbers. Monthly Department Report—Airport • 2 of 25 Ara. e in City of McCall To: City Council From: Michelle Groenevelt,Community and Economic Development Director CC: BessieJo Wagner,Interim City Manager Date: 8/3/17 Re: Monthly Department Report–July 2017 1. McCall In Motion: The draft McCall Area Comprehensive Plan has been reviewed internally and the consultant team is making edit before putting out for public review.The presentation of the final Plan will occur October 2-4.2017 for the governing boards and the public. �p 2. Housing: 9 )1614-741-1- • � (2111— A draft Housing Strategy is still being developed by Zions. Stiff met with the Urban Land Institute, Boise State University and some developers about potential tools,solutiasiond projerais;for McCall. There will be a housing panel at the Economic Development Summit at Shore Lodge)in October. 3. GIS: A /IAA dr& �• 194-& 10)3 `ar7 The McCall Ana recreational Trail Guide is complete and looks great1Thanks to John Driessen for all his hard work! The maps are printed on waterproof tear proof paper and will be sold at local outdoor stores and at the City Hall front desk for $10 with the proceeds going to our Recreation Department.McCall GIS hosted this year's summer South West Idaho GIS conference which was well attended by local and out of town GIS professionals.Working with IT Department to understand why we have an outage of data to all of our field tablets which is effecting GIS and the Public Works Department. I I et n GLS �c.(_ja — -7 b LC lin cC //711 -k.. o...- I Ai? \,,tV Monthly Department Report—Community Development 3 of 25 SZ to ti BLDG PERMIT FEE+APPLICATION/PLANS CHECK FEE=TOTAL PERMIT FEES to in N A 01 000 O N O O O o O P o 0 o o o o 0 0 0 0 0 0 0 $15,403 O $14,734 q�' $13,953 $12,031 $27,443 MIE $6,874 Z I $1,352 °N R $2,623 $10,966 - $5,193 I $1,332 0 • $3,667 m(.0 MI $3,553 I $1,476 I $1,132 O $39 D $5,729 r z A I $1,469 Co $22,220 r I $1,216 G) G) ■ MI $3,963 17) o T $10,532 m w m'^ $9,433 E • $89 $23,011 NJ T a $16,436 m M ■ K $11,649 IA o D c $35,705 1 73 Ln $39,518 m • $21,730 X) No $23,473 °1 D $66,039 0 • z $38 ,367 z o $50,066 I $55,090 1 $37,761 'n N K $26,528 >00 $66,275 > -< $50,606 r $56,222 D $42,361 77 $40,008 Z w $52,029 $62,108 $82,734 $34,419 $35,463 o 1- �- $23,553 r $38,661 $58,320 $10,523 D $23,316 C 1-, $34,042 G")'-' $60,598 $0 $32,419 N $51,797 m1-. $28,993 v $104,579 $0 MemO City of McCall To: City Council From: Eric McCormick,Golf Superintendent CC: BessieJo Wagner,Interim City Manager Date: 8/3/2017 Re: Monthly Department Report—July 2017 1. Weather: July was hot and dry.Would really like to see some rain! 2. Staff: At the end of July,lost three of the summer seasonal staff-one quit and the other two are headed back to school. Was able to hire another long term seasonal at the end of the month that will stay through the end of the season. r , „k / ✓ '-�'� ? 3. Greens: The greens are in good shape. Was able to verti-cut once and top dress a couple times during the month. 4. Practice Green Expansion: The practice green expansion got finished and was opened for play the week of the McCall Amateur. 5. Golf Course Play: r N - Rounds were up in July compared to last year but still running behind last year's year to date. 6. Tournaments: Tournaments have been full and keeping the Golf Course.The month of August has about one tournament scheduled per week. Monthly Department Report—Golf Course 7 of 25 oCity, of MMcCa11 MemSYSTEMS To: City Council From: David Simmonds,Information Systems Manager CC: BessieJo Wagner,Interim City Manager Date: 8/2/17 Re: Monthly Department Report—July 2017 1. Application Software: Office 365/Hosted email/SharePoint: Planning and preparation,including staff,vendor and legal consultation for this multi-phased project continues. It's a large change in the way information will be organized and delivered to City staff, and reflects global changes in the delivery of information and services. Asset Management: A broad discussion and assessment of several City asset and process management platforms is underway.The intent is to streamline and integrate the data and processes we use across many departments to track our assets,projects,infrastructure and related processes. 2. Network Infrastructure: t✓ .p. ..-- - Upgrades: Ci_taffand facilities are distributed broadly accrrossa the McCall area,and this distributed " " requires e , an sometimes expensive network infrastructure to insure usable fa ' ' ' e w or once: Upgrades of existing wireless point `int or "bridge" networks are underway. New Fiber Network: Planning and preparation for a new fiber segment between City Hall and City facilities along Deinhard Lane continue.It is expected that this fiber project will include participation of the McCall-Donnelly School District,which is also seeking a permanent fiber network between the two school campuses.The route of this fiber segment will generally accommodate both entities. Endpoint equipment to provision fiber networks is being purchased and installed now. Replacement of Wireless Access: Internal wireless network access hardware in existing facilities (such as Legion Hall) has reached its replacement age and has not been reliable. Replacement of these wireless access points has begun.The intentis to accommodate more mobile staff operations, and provide visitors with internet access when onsite. Monthly Department Report—Information Systems 8 of 25 Memo City of McCall To: City Council From: Meg Lojek,Library Director CC: BessieJo Wagner,Interim City Manager Date: 8/3/2017 Re: Monthly Department Report—July 2017 1. Staff Changes: Diane Penny has been promoted to the Clerk 11/Library Specialist position recently vacated by a retirement.Now hiring part time front desk Library Associate. 2. Library Expansion: ( ct r Representatives from the Ponderosa Center came to the Library Board of Trustees meeting t% discuss the feasibility of the library leas*space in the proposed performing arts center up McCall. Library Board members are considering options,but no decisions have been made to change the work that was already underway for a library expansion. 3. Upcoming programs: Summer Reading Fun has wrapped up.Registration was full,and the report is included here. In August, we partner with U of I Extension's Makerspace program. A professor from University of California Irvine will be here to help the public interpret the upcoming solar eclipse.(Safety glasses provided to attendees,while supplies last. Doing Democracy continues. Now you can access your historical family records online! We'll celebrate our historical archives being open to the public with a presentation by U of I librarian Devin Becker. 9/1"'7141i41.A—: j4419' °11 6.6f1A- qi) 'Pk le,6/14A-1 Monthly Department Report—Library 9 of 25 < > CP CP V) C(JJ11 A A A A A A A A A A W W W W W UC 4) �.. W LU N v N N N N N N N 'C- r C- r r r r r r i-, CO 00 V CP (P A W N I- 0 a W N r O O CO V (P In A W N r O (0 00 V CP C) A W N h' (C) ;p V 01 V W N r O t0 OO c .-r .. 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N �' W J O CO W 0) N V W O W W O -, A --.1O A CO N N O J CD N A O CO m Cn O O CO -, W CP CO CD CD -, CP C)1 A C)1 _ N CT, CO CO V -- W V N N = V N V ^ -' CO N r (P A A CO A CO V A N) N -. - V NJ -- (D (P ODCrIA CO O O N) A CO - N) (O A A W W O 0) A C COCo N V N A 0) Cr) N CO C)),(O O - N W O CP V CO (fl W W W A N) O Co CP 0)CP CD Cn Co A CD V --. O O) O CP A N) A O CP (fl O W O W Co Co A O) N) N) c Co N N) V .- CP A j N CO C. CO 00 - N CP 0) CD NJ N N - O --� O N O ->- N O - -' CP CO N -+ CO CP A CP N - 1 N N W CP N) W N (P 1 CP N W CP C)) A A - N V O A CO CO CP O O V CP A N CO V -• CO N) CO V O CO O CP N W O) Cn O A O V V - W J Co (O C) 0) A O) D c 0 w r _, CU V O CO O (p N 0 r Cn 0) V H O O v CO 41 .-im ,,,„F Memo City of McCall To: City Council From: Kurt Wolf,Park&Recreation Director CC: BessieJo Wagner,Interim City Manager Date: 08/02/17 Re: Monthly Department Report-July 2017 1. Summer Rec Programs,Registrations& Special Events T-ball(41 registered)and Wee Soccer(79 registered)will wrap up in early August. We are fmishing our third session of summer programs;with great participation. Fall programing will begin in mid-August and early September. Working on putting together the fall/winter activity guide. , 2. Special Events ' k i '- ab--5 4--A `a'1 c--44-4-4"-'72 L - ' � e 9 Co-sponsoring the pathways event on August 05 and working hard to market and boost enrollment c in the Mile High Mile open water swim on August 19. Staff intends to celebrate the grand opening 7 �f ^' Aof the re-constructed Rotary Park during the Mile High Mile open water swim. . 7 r Pte' am v r V\ Mountain Madness Tournament was hosted July 21-23 at Gold Glove fields. There were over 23 1 teams playing many games throughout the weekend so the fields and grass took hard hits,and staff �' is working to repair them.A" of repairs,hours spent fixing and cleaning the fields and concession \a stand, as well as making an inventory list of supplies used is currently being made. The hosting, ` organization paid a total of$300 to use the facilities for 3 days. , Db CJ riot Sgf h-- ,k e kt61L �' 3. Brown Park Capital Improvements: (�� 4' C`'`W �'�' CU Eg) A re-submittal of the site plan to Planning and Zoning will take place in October based on community and neighborhood feedback regarding the proposed changes.We have a design and cost estimate of one concept.Beginning the application process for an IDPR grant which could potentially double the ce\ budget for a new play structure for FY18. Securing additional funds would allow us to better meet the desires of the community as it relates to site improvements and the selection of a play structure. 6.1-t11 1 uki -g►.i < -° ,�' c 6 w��,".t rte. Monthly Department Report—Parks&Recreation 15 of 25 4. Parks Overview and Staffing: Parks staff has been doing a fantastic job of keeping up with maintenance demands,janitorial needs, events,and projects despite being understaffed all season.Will continue to recruit seasonal help and work towards hiring additional help to get through late summer and fall season. 101PJhe advertising and recruiting process for a new Parks Superintendent in early Aum 5. Noxious Weed Program: Noxious weed spraying will continue through the month of August. Working on re-scheduling cooperative spray day with county at the airport and throughout the business districts. Otherwise ROW treatment is on schedule with past years. 6. Shoreline Cleanup Efforts North of the Marina: Staff is working with County Waterways and IDL to complete cleanup efforts of the shoreline north of the marina during August and into the fall.Review of both the city and county ordinance regarding dock debris and dock construction will take place in October-November. A management plan/proposal for the future use of this area will be outlined throughout the winter months. We will submit an application for encroachment permit for a swim buoy line over the course of the winter with IDL to further define the use of this area and prevent future dumping. Monthly Department Report—Parks&Recreation 16 of 25 Alm e m 0 City of McCall To: City Council From: Justin Williams,Police Chief CC: BessieJo Wagner, Interim City Manager Date: 8/3/2017 Re: Monthly Department Report—July 2017 1. July 4th,2017: The City of McCall enjoyed another 4th of July. Council was briefed on the 4th of July 2017 calls for service and cost to the City at the July 27th,2017 City Council Meeting. 4111 Monthly Department Report-Police 17 of 25 Arai> MemO City of McCall To: City Council From: •Nathan Stewart,Public Works Director CC: BessieJo Wagner,Interim City Manager Date:. 8/1/17 Re: Monthly Department Report—July 2017 ADMINISTRATION/ENGINEERING • 1. Budget Development: Director and division superintendents working with finance and City Manager to revise final draft budgets for Streets, Streets LOT and Water including capital project cost estimates for FY18. 2. Sewer Utility Transfer to PLRWSD: Director issued formal request to EPA for NPDES permit transfer.Coordination with PLRWSD regarding finalizing asset list,vehicle needs,proposed development sewer design and approvals, and preparations for documentation(plans,drawings,videos,electronic data)transfer. 3. Development Engineering Reviews: City Engineer actively engaged in numerous engineering reviews for multiple land use applications as well as final engineering designs for Silverpine Village, Shore Lodge Cottages, Whitetail Discovery Cottages,Whitetail Discovery Center,Eagle Lake subdivision,MOSS water main improvements,Broken Ridge Commons. 4. amerce Street: Preconstruction meeting held on 7/11/17. Franchise utilities have completed necessary relocations. Valley Paving commenced construction on 7/20/17. 5. Idaho Street,Brown Circle: Preliminary engineering work has prepared 3 alternative street/pathway alignments. Project team met with MDSD staff to review alternatives. Continued preparations for property owner meeting, formal presentation to MDSD board in August on alternatives. City staff also working on a general public survey. • Monthly Department Report—Public Works 18 of 25 PAll ty STREETS JA,J41- ' c .1 1. Street Striping: / ./ Streets crews completed painting of stop bars and outlining crosswalks. 1<3/etil- 1"" 2. Patching: 1 Repairs made to frost heave damage to road surfaces,along with skim patching wear areas when hot mix has been available. 3. Employee Promotions: � � -t,-� � "" Rocky Fennessy,having met all necessary requirements, accepted his promotion to Streets Operator II position.He has worked for the City for approximately 8 years. Sissy Wallace and Larry Swift,having met all necessary requirements accepted their promotions to Streets Operator III positions. Both have worked for the City for approximately 11 years. SEWER 1. Collections: a. Training continues with PLWSD as time and employees are available. b. Crew called out to minor sewer spill in Rio Vista, caused by a blockage in the service line pushing it out of a manhole cover.Removed blockage and appropriate clean-up done. c. Idaho Power had a transformer blow that took the power out at Legacy Park and surrounding area.Had employee on site at lift station#5 for 10 hours to manually operate lift station while repairs being made, and reboot pump cycles once the power was back on. i /,(I)6,...1.--> -c •0 (24"1,,--cl) .c. t-tri.y c.c-, 0 l t ,u4 2. Treatment: a.,.•llnfluent flows have remained steady at—1 million gallons per day. b. Training continues with Payette Lakes Recreational Water and Sewer(PLRWSD)staff at treatment facility. WATER 1. Distribution: Maintenance activities for the month focused on numerous dig-line requests and leak repairs in the PRV vaults throughout the system.Approximately 4 new water meters/services were installed. 2. Treatment: a. Staff and SPF developing work protocol for plant pre-chlorination testing to begin August/September. 0A- b. Backwash sludge settling basin cleaned and sludge drawdown valving repaired. ` c. Cross-training of utility staff for"on-call"duty staff continues,but has been hindered by v staff availability. d. Roman Roofs,Inc. completely replaced deteriorated wood fascia with new metal fascia on the treatment facility. e. Plant operation modifications by staff has improved efficiency(i.e.%of water delivered .' to the plant vs%deliv ed to the distribution system from 78%for July 2016 to 90%for v)0./ .4A July 2017.) tr Monthly Department Report—Public Works 19 of 25 Streets LOT Actual Dollars Earned per Month October - 108,698 108,698 November - 80,265 80,265 December 159 124,332 124,491 January $ 99,990 $ 101,185 201,175 February $ 100,883 $ 104,030 204,913 March $ 85,338 $ 93,236 178,574 April $ 70,264 $ 68,894 139,158 May $ 97,418 $ 103,832 201,250 June $ 168,831 $ 176,166 344,997 July $ 235,029 235,029 August $ 208,024 208,024 September $ 169,309 169,309 2,195,883 20 of 25 STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS Tourism FY16 actual LOT Five and forecast Percentage year average FY16 Budget based on +/- based on Month percentage dollars trend budget Actual total Budget total total +/-YTD October 4.53% 92,930 108,698 16.97% 108,698 92,930 16.97% November 2.62% 41,302 80,265 94.33% 188,963 134,233 40.73% December 5.92% 90,865 124,332 36.83% 313,295 225,098 39.16% January 6.83% 102,412 101,185 -1.20% 414,480 327,511 26.55% February 7.21% 108,156 104,030 -3.81% 518,510 435,666 19.02% March 5.82% 87,264 93,236 6.84% 611,746 522,930 16.98% fter Total 297,832 298,451 0.21% April 2.72% 40,774 68,894 68.97% 680,640 563,704 20.74% May 4.32% 64,848 103,832 60.12% 784,472 628,552 24.81% June 10.80% 161,983 176,166 8.76% 960,638 790,535 21.52% er -- 30.38% July 19.48% 292,213 250,000 -14.45% August 17.85% 267,795 250,000 -6.64% September 11.91% 178,591 180,000 0.79% 4th Quarter Total 738,599 Total 100.00% 1,529,133 1,640,638 120.54% 1,529,133 IV 4-Aug-17 O N TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS FY17 actual FY17 Budget and forecast Percentage Five year FY17 Budget+Contingent based on +1-based on Month FY12 FY13 FY14 FY15 FY16 average dollars dollars trend budget Actual total Budget total total+/-YTD October 4.70% 3.96% 4.02% 5.03% 4.92% 4.53% 18,138 20,175 25,791 42.19% 25,791 18,138 42.19% November 2.32% 2.38% 2.47% 3.06% 2.89% 2.62% 10,510 11,690 15,209 44.72% 41,000 28,647 43.12% December 5.29% 6.23% 5.44% 5.68% 6.94% 5.92% 23,703 26,364 32,785 38.32% 73,785 52,350 40.95% January 6.48% 6.30% 7.44% 6.98% 6.94% 6.83% 27,358 30,431 31,506 15.16% 105,291 79,708 32.10% February 7.48% 7.28% 6.60% 7.43% 7.26% 7.21% 28,893 32,137 35,777 23.83% 141,068 108,601 29.90% March 6.59% 6.60% 5.81% 4.80% 5.28% 5.82% 23,312 25,930 25,899 11.10% 166,967 131,913 26.57% April 2.54% 2.01% 2.61% 3.03% 3.40% 2.72% 10,892 12,115 14,865 36.47% 181,832 142,805 27.33% May 3.59% 3.62% 4.62% 4.88% 4.91% ' 4.32% 17,324 19,269 23,315 34.59% 205,147 160,129 28.11% June 9.62% 10.98% 11.10% 11.09% 11.20% 10.80% 43,272 48,132 52,871 22.18% 258,018 203,401 26.85% July 20.57% 20.27% 19.60% 18.58% 18.37% 19.48% 78,062 86,828 85,000 8.89% August 18.56% 18.76% 19.49% 16.58% 15.88% 17.85% 71,539 79,573 75,000 4.84% September 12.26% 11.61% 10.79% 12.86% 12.02% 11.91% 47,709 53,066 60,000 25.76% Total 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 400,710 445,710 478,018 128.11% 400,710 445,710 400,710 Year to date the actual revenues received for FY17 are 6.91%OVER the year to date revenues for FY16 and 45.39%over the 5 year average year to date. 4-Aug-17 N N 0 N (71 City of McCall—Airport Advisory Committee (AAC) Meeting Minutes May 4, 2017 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott,Rick Fereday,Mike Weiss,Matt Shaddle,and Mark Thorien Staff: Jay Scherer,Airport Manager, Other: Kevin Bissell Dan Scott called the meeting to order at 12:05 PM. Public Comment: None. Approval of Minutes from April 13,2017: The April 13,2017 meeting minutes were presented for review and approval. A motion to approve the minutes was made by Mark Thorien and seconded by Matt Shaddle. The motion passed unanimously. Lease Rate/Airport Fees: The ordinance verbiage to recommend new fees for vehicular parking and snow removal for leased areas was reviewed. A motion to approve the verbiage with changes was made by Mark Thorien and seconded by Matt Shaddle. The change is to improve clarity by adding the word between in the snow removal paragraph.The motion passed unanimously. The vehicle parking rate was recommended to match the structure currently in place by the FBO9 The recommendation is$5.00/day as a daily rate;collected through an honor box. $25.00/month paid in advance airport tenants and$50.00/month paid in advance for non-airport tenants. A motion to recommend these rates to City Council was made by Mark Thorien and seconded by Dan Scott. The motion passed unanimously. ' � 1J AAA) �,,,f A range of rates from$:01 to$,03 per sq ft as a base rate for regular snow removal from hued (14;;;) �{y "' space was presented. Additional fees of$10 for as requested snow removal received before 9A and base rate plus$.005 per square foot were also recommended. A motion was made to 445i U recommend a base rate of$.0I per square foot on a 1-year trial basis was made by Rick Fereday and seconded by Mark Thorien.The motion passed unanimously. Snow Removal Equipment: Snow equipment was delivered April 25th. ri.�– Airport Improvement Program Ramp Repair: Comment on the design plan were received a' from the FAA recommending lead in lines and striping to the ramp area in front of the FBO. Airport is working with the FBO to develop a striping plan. Dan Scott expressed concern as to the need to coordinate with the leaseholder for these ramp changes. Fuel Farm Lease: The airport manager requested AAC concurrence on returning 6XXX square feet of leased space to the airport to meet drainage needs and make this pavement eligible for FAA grant funding. Dan Scott made a motion to recommend the lease amendment contingent on legal review of the lease amendment and concurrence of the lessee. Mark Thorien seconded the motion which passed unanimously. Agency Agreement: The draft Agency Agreement between the FBO and the City is under review with the FBO. Input and comment on rates and duties was had. Additional time to review was requested. Wage City of McCall—Airport Advisory Committee(AAC) Meeting Minutes May 4, 2017 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Snow Agreement: The draft Snow Removal Agreement between the FBO and the City is under review with the FBO. Input and comment on rates and duties was had. Additional time to review was requested. Hangar Projects: Response to the letter requesting level of interest in building hangars in the "Triangle"area did not include any intention to develop by any members on the waiting list. Some comment was received from current hangar owners. Development of a"plat plan"was discussed with the airport manager to bring a proposal back to the AAC. A motion to table the remaining agenda items was made by Dan Scott and seconded by Matt Shaddle. The motion passed unanimously. Airport Financials Commercial Hangar Lease Policy 2016-2017 Snow Review Snow and Ice Control Plan Update Pocket Parks McCall Comprehensive Plan: MP 021–Land Acquisition Update: Three Month Calendar Review Motion to adjourn was made by Dan Scott and seconded by Mark Thorien. The Committee adjourned at 1:35 PM Date Signed: Attest: Acting Committee hairpers , Airport Manager,Jay Scherer Rick Fereday 2IPage City of McCall—Airport Advisory Committee (AAC) Meeting Minutes July 6,2017 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present:Dan Scott,Mike Weiss,Cory Dolberry USFS Staff: Jay Scherer,Airport Manager Other: Michael Anderson Dan Scott called the meeting to order at 12:00 PM. Public Comment: Mr. Anderson commented that he'd like to commend the MYL High Flying Club on instituting their weekly open hangar gathering which provides a social opportunity for the club members and airport users. (Wednesday nights from 5-7pm hangar 210A)Additionally, he appreciated the scholarship opportunity the club was providing to student pilot. Approval of Minutes from June 1,2017: The June 1,2017 meeting minutes were presented for review and approval. A motion to approve the minutes was made by Mike Weiss and seconded by Cory Dolberry. The motion passed unanimously. Lease Rate/Airport Fees: The ordinance to implement the fees for snow removal and vehicle parking were approved at City Council June 29,2017. The fees will be put out for public comment and recommended fees to be submitted to Council at the July 28 meeting. Further discussion of the fees revealed4he airport-manager did not realize the intent of the Committee was to remove the landing fee waiver for air ambulance flights. The waiver removal will be added to the Council package. Airport Improvement Program Ramp Repair: The ramp repair project bid opening was held June 15,2017. High bidder was Granite Excavation with a bid of$1,143,609.00. Awaiting Federal Grant award. Hangar Projects: Mr. Scherer provided a list of hangars currently for sale on the airport and the most recent FAA forecast for aviation growth through 2037 for the committee's consideration in the development of triangle area. Snow and Ice Control Plan: Tabled for future meeting. Flight Check of Instrument Approaches/PAPI: A flight check was conducted of new instrument approach procedures developed by the FAA was conducted. All approaches were within tolerance however the 16 PAPI lights remain obstructed by trees and obstacles remain in the airport 20:1 slope. The 16 instrument approach and 36 circle to 16 approaches have been labeled unusable at night until these obstructions are corrected.The airport manager is to look into resolution options which include: Do nothing and accept the night time restriction, remove the trees, light the obstructions,and/or displace the threshold of the runway. McCall Comprehensive Plan: The Comprehensive Plan update process continues. The team is finalizing the goals and is expected to move onto code revisions. AIP 021 –Land Acquisition Update: Discovery continues. Airport and City staff are responding to document requests. Court date is still December 4, 2017. Three Month Calendar Review: The three month calendar was reviewed. - 1 - Page City of McCall—Airport Advisory Committee(AAC) Meeting Minutes July 6, 2017 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Motion to adjourn was made by Cory Dolberry and seconded by Dan Scott. The Committee adjourned at 13:05 PM l Date . e? Y 3 j Attest: Committee Chairperson, Airport Manager,Jay Scherer Dan Scott -2- Page Environmental Advisory Committee Minutes May 16,2017 6:00pm McCall Library-McCall,Idaho Committee Members Present:EAC members present were Steve Goodall, Murray Dalgleish,Deb Fereday,Julie Thrower Staff Member Present:Tara Woods Welcome-Meeting was called to order at 6:03PM by Chairman Steve Goodall Public Comment-No Public Comment Agenda Review&Updates-Nothing was added to the agenda. Introduction of Guests: Bill Willey,Gordon Cruickshank,and Mark Billmire Review minutes from previous meeting: Minutes were reviewed and approved, Deb made motion,Murray second and all in favor. Business: 1. Yard Waste Discussion-Mark Billmire provided information on yard debris.The hope is more people dispose of it at the free dump station located by the fire station 5/31-6/30,instead of burning. Mark shared burn permits are necessary in city limits from 5/10-10/20 and can be purchased from the Fire Department.Murray suggested an early free dump date due to the fact several people burn before 5/31.Mark shared Cascade inspects piles before burn and issuance of a permit. Currently trying to hire a PT inspector w/McCall Fire. 2. Recycling Discussion-Valley County Commissioners Bill Wiley&Gordon Cruickshank discussed the county's involvement with current recycling site,Lakeshore Disposal recycle contract with county and involvement with past recycling groups. Steve discussed finding an alternative solution to recycling,curbside is not a feasible choke.Murry would like to see the current recycling become safer,cleaner,and self-sufficient.Bill mentioned a possible unwillingness of Recycling to remain at current site,alternative site at Lake Fork but too far for McCall Citizens. A site is necessary that is more attractive) fenced,sheltered/drive through. Deb Fereday will invite Lakeshore Disposal to next meeting. 3. Green Business Program-Steve shared there has not been much of a reaction, Murray contacted 17 businesses.aed experienced some negative response,and Julie spent time with Mountain Monkey Business.Committee sees a need fir larger decal stickers.Need to import and updated list of area businesses. Meeting adjourned at 8:35 PM. Next meeting is scheduled for: —6:00pm in McCall Library June 20,2017 5c Signed: Attest: J �� dr)Wit. ' nO Steve Goodall-Chair Tara Woods—Recreation Supervisor 1of1 Elwiytyemtrtt dvisory Committee Minutes June 2017 6:00pm (6/20/17) Legion Hall-McCall,Idaho Committee Members Present:Steve, Murray,Julie,and Deb Staff Member Present:Tara Woods, Kurt Wolf Welcome-Meeting was called to order at 6:07 PM. Public Comment-No Public Comment Agenda Review&Updates-Steve motioned to move McCall Recycling to next month and Deb second.All were in favor. Introduction of Guests: No guests in attendance Review minutes from previous meeting: Minutes were reviewed. April minutes were approved,made motion,second and all were in favor. Murray requested a change in the May minutes to reflect accurate details on Green Business Brochure discussion. Minutes not approved. Business: 1. Open Meeting Laws-Bessie Jo gave a brief review of Open Meeting laws to the committee. 2. Lake shore Disposal-Guests Brian Hoffman and Scott Carnes were in attendance.Steve gave a brief introduction of the committee and Kurt introduced City of McCall and Lake Shore Disposal Contract proposal.EAC committee was asked what their goals are: Recycle center clean-up,sorting person at Lake Fork,Lake Fork a larger area for drive in. Kurt mentioned a Public meeting will be held on June 24th with County Commissioners and Lake Shore Disposal is on the agenda. 3. Steve reported on the Green Business Program,no applications have been submitted.Committee discussed what the next step should be.Julie Suggested redesign of form or to create a fillable form,with list/check boxes. Business item requested to be kept on agenda. Meeting adjourned at 8:00 PM. Next meeting is scheduled for: —July 17, 6:00pm in Legion Hall Signed: Attest: t I—I Steve Goodall-Chair Tara Woods—Recreation Supervisor 1oft Minutes-McCall Public Library Board of Trustees Meeting June 8, 2017 at Legion Hall, 9:00 AM Call to order: 9 AM Attendance: Lola Elliot,Jacki Rubin, Linda Stokes, Lynn Lewinski, Ed Hershberger, Meg Lojek, Nate Coyle, Mike Anderson,and Beth Markley on speaker phone. Amendments to Agenda: Policy interpretation of guest pass for computers and bike helmet check-outs Approval of Minutes: 5/11/2017 approved as presented. Director's Report: Warrant Register: approved by Jacki 6/3/2017 Budget and Stats: Library FY18 budget now reflects a change to the Professional services line and the Building and Grounds line,after meetings with Nate Coyle and Linda Stokes. LGIP deposit was$7904.18.Summer programs and vacations are coming up.The Elementary school field trip event was another success.The Elementary summer programs again split into 2 groups so that the attendance would be more manageable.A lot of interest is being seen for all up- coming programs.Just not enough room! Staff working on Bike Rodeo, Kaleidoscope Festivals. Staff: Update from Amy and Beth sent with our email. Interviews are moving along. Ed moved, with Jacki 2"d to add a July meeting time for Beth and Amy in order to compile more complete information for our report. Katrina has completed 3/4 of the digital work, and is training volunteers to help continue the project. Old Business Report o 0.11 itt 'R fit,1*L fl trigArts Center In McCall was given.The viSton for this Ponderosa Ce r is interesting-NM Welftaithave`cii ar in th fu+ure.especially bet Pen and Mike. Policy Review— Equipment Use Policy,second draft.Approved with edits, motioned by Lola and 2nd by Jacki. Test Proctoring Policy,first draft.Approved as is, motioned by Ed with 2nd by Lola. Meeting Room—revision.Approved with edits, motioned by Ed with 2"d by Lola. Disaster Plan is tabled for future review. Records Retention is tabled for future review. Motioned by Lynn,with 2"d by Ed,to have staff be able to use their discretion of youth without cards using the 10 minute guest pass for computers. Helmet/equipment policy to be reviewed by attorney,then discussed for our decision at a later date. Meanwhile, helmets may be lent on honor policy,as life jackets are on the lake. New Business: The Library Board needs a new Trustee to replace Sean Gould,who will resign. Meg will advertise,according to requirements,2 weeks in the Star News. Friends Liaison report: The Friends Tea is July 18. Meg will ask Amy to join her and comment on the new facility plans,and clarify a few questions.The Friends are working with their Challenge Grant for the new facility.They hope to have a speaker come to inform and advise them on different tax and finance matters. City Council Liaison report: N/A Future Goals: The Board looks forward to finding a vibrant new trustee who can work towards fundraising and plans of our new facility. Adjourned: 11:05 AM Next Meetings: • July 20,9:00 AM • August 17, 9:00 AM • September 21, 9:00 AM Minutes prepared by L nnLewinski,Secretary Respectfully submitted byJacki Rubin, Chair . ,..._ (- City of McCall McCall Redevelopment Agency Minutes May 16,2017—8:00 am Legion Hall 216 E. Park Street CALL TO ORDER AND ROLL CALL(@ 8:05 AM) Chair Rick Fereday, Bob Youde, Bob Giles, and Monty Moore were present. Community Development Director Michelle Groenevelt and Permit Technician Morgan Bessaw were also present. CONSENT AGENDA • Minutes from March 21, 2017 • Redevelopment Association of Idaho Membership Dues • Annual Report—No revisions were recommended Member Giles made a motion to approve the March 21,2017 minutes. Chair Fereday seconded the motion.All members voted aye and the motion carried. Member Giles made a motion to approve the Redevelopment Association of Idaho Membership Dues. Member Moore seconded the motion. All members voted aye and the motion carried. OLD BUSINESS • Pine Street Parcel Update from Barbara Stoddard: Barbara Stoddard presented her'business plan' (attached to the minutes).There is currently a daycare located in the existing church building that she would like to maintain for two years.She intends to use that time to continue working on a more detailed development proposal far'the proposed mixed use boutique hotel. The appraisal has not moved forward yet, because the developer has not provided a pro-forma. Ms.Groenevelt recommended that the board direct staff to work with Ms.Stoddard to determine a timeline to be presented at the July 18th meeting. NEW BUSINESS • MRA cash flows and financials were presented • Legacy Park Promenade repairs funding assistance—Agenda amended to move up this item Legacy Park Promenade has been having issues with paver settling and concrete heaving, making it difficult to snowplow.The Parks Department has received an estimate for grinding and resetting pavers to address the short term safety issues.Over 4000 sq.ft. need to be reset eventually; conservative estimates for that work are$120,000. Local Option Tax monies have been applied for McCall Redevelopment Agency May 16,2017 Minutes but the Parks Department would also like to request some funds from MRA to help cover the costs.A field trip to examine the site is scheduled for Wednesday May 24th at 10am. • Arbitrage Proposal—required as part of our bond agreement and must be done every five years. Member Giles made a motion to approve the Arbitrage Proposal. Member Moore seconded the motion.All members voted aye and the motion carried. • Forecast of different options for closing out the bonds of the current district— Tabled until next meeting • Atjrnli y's.recommendations on renewing and establishing a new boundary- The current District was modified in 2006; it does not make sense to renew the same area.The board could manage multiple districts if they choose to start a new one before the current is closed out. If there was another boundary,what would it look like?What is available for projects while paying off the bonds?These issues will be explored further at the next meeting. REPORTS • McCall In Motion Update—A new survey is on the website until May 315t.The draft plan will be out in July with adoption scheduled for the fall. NEXT MEETING Member Youde made a motion to adjourn the meeting, Member Giles seconded the motion;the meeting adjourned at 8:54AM. The next regularly scheduled meeting will be held July 18,2017. Signed:July 18,2017 Attest: ..lsLis• Rick Fereday Miche4'ro-nevelt MRA Chair Community Development Director McCall Redevelopment Agency May 16,2017 Minutes City of McCall • McCall Redevelopment Agency Special Meeting Minutes May 24, 2017—10:00 am Legacy Park CALL TO ORDER AND ROLL CALL(@ 10:05 AM) Chair Rick Fereday, Bob Youde, and Bob Giles were present. Community Development Director Michelle Groenevelt, Permit Technician Morgan Bessaw, City Engineer Phillip Bowman, Parks and Recreation Director Kurt Wolf. OLD BUSINESS Legacy Park Promenade has been having issues with paver settling and concrete heaving.A special meeting was held for the board to go view the problem directly.The Parks rtrnentis generally able to.replace problem pavers,however,they do not currently have enough staff to fix the numbecof pavers that need replacing.The Parks Department has received an estimate for grinding and resetting problem pavers to address the short term safety issues from Brinkley Construction. However,over 4,00(1 sq.ft.of pavers need to be reset eventually.A conservative estimate for that work is$120,000. A possible long-term option would be replacing the pavers with a doweled in and colored concrete, which would maintain the banding effect but potentially have lower maintenance costs.There have been issues with the current concrete,so if this option is chosen tighter specs would need to be considered than were used for the original project. Removing all concrete and utilizing all pavers was also a possibility discussed.The biggest problem areas right now are the interfaces between the two materials, so using all one material might solve the problem. Norm Zachery of Cobblestone Construction gave an estimate for new paver work Of approximately$30 per square foot. The board supported the Parks and Recreation Department proposal to collect cost estimates for fixing the immediate problems this summer while looking for a long term solution for the park, hopefully to be implemented next year. NEXT MEETING The meeting adjourned at 10:45AM. The next regularly scheduled meeting will be held July 18,2017. Signed:July 18,2017 Attest: } taeitr., Rick Fereday Michelle oen vett MRA Chair Community Development Director McCall Redevelopment Agency May 24,2017 Minutes McCall Acreage, Pt.of Gov't. Lot 7,Section 8, Pt.of Gov't. Lot 1, Section 17,T18N, R3E, B.IVI•., City of McCall,Valley County, Idaho. SR-17-11 1643 Ginney Way Better Buy Design representing Todd Elson:Scenic Route application to construct a new single family residence with an attached garage totaling 2024 sq.ft. adjacent to Spring Mountain Blvd., a designated Scenic Route.The property is zoned R4—Low Density Residential and is more particularly described as: Lot 22, Block 1, Lick Creek Meadows Subdivision Phase 1,SE%,Section 3,T18N, R3E, BM, City of McCall,Valley County, Idaho. Commissioner Tunnell made a motion to approve the Consent Agenda items. Commissioner Clements seconded the motion.All Commissioners voted aye and the motion carried. 4. OLD BUSINESS 5. NEW BUSINESS PUD-17-01,SUB-17-02 414 Rio Vista Blvd.—Eagle Lake Subdivision Millemann, Pittenger,and Pemberton LLP representing Pat Hill: Planned Unit Development General Plan and Subdivision Preliminary Plat applications for a new eight(8) unit Planned Unit Development,and a Preliminary Plat for Phase 1 to consist of five (5) units.The property is zoned R4 —Low Density residential and is more particularly described as: Tax Parcel 221,Situate in Government Lots 8 and 9,Section 8,T18N, R3E, BM, City of McCall, Valley County, Idaho. PUBLIC HEARING Pat Hill,resident of 705 Brown Ave.,presented the application for an eight(8) unit Planned Unit Development and Preliminary Plat for Phase 1 to consist of 5 lots and open space. Phase.t as proposed will have three additional lots.A snow easement has been provided on Rio Vista Blvd. There is also an increased setback from 20 ft.to 30 ft.setback along Rio Vista Blvd.to help preserve the character of the neighborhood. Amy Pemberton of Millemann, Pittenger,and Pemberton LLP,706 N. in St., presented.A PUD is required because the subdivision is greater than 4 acres.An application for the same parcel came through Planning and Zoning several years ago that proposed 20+units and current zoning would allow close to 30 lots;the eight lots being proposed are well below maximum density.The open space is greater than 20%of the Phase 1 acreage.Other amenities include a public fire pit and benches. Phase 2 will have additional amenities. A footpath will connect the furthest parcel to the open space so that all parcels have access. Utilities will be connected to City water and sewer.The three parcels in Phase 2 will be allowed to have septic, however, if the applicant chooses to increase the density,sewer will be required. Ms.James presented the staff report and the recommended conditions of approval.The Code encourages a connected street network and connected pathways rather than a dead-end street and McCall Area Planning and Zoning Commission Page 2 of 8 July 11,2017 Minutes pathways that do not connect through the development.The general PUD plan remains valid for 7 years,at which point if a final plan has not been approved the application will need to come back through Planning and Zoning.The final plat needs to be recorded within 18 months.The Army Corps will need to verify the wetlands before recordation. The public hearing was opened. No one was present to speak.The public hearing was closed. Commissioner Tunnel!made a motion to recommend the application for approval to City Council. Commissioner Clements seconded the motion.All Commissioners voted aye and the motion carried. SUB-17-01 Final Plat and Development Agreement Shore Lodge Cottages Millemann, Pittenger,and Pemberton LLP representing Shore Lodge Whitetail LLC:A Subdivision Final Plat application for the Shore Lodge Cottages,totaling twenty-three(23) units, as well as a development agreement.The property is zoned CC—Community Commercial and R4—Low Density Residential, and is more particularly described as: Whitetail PUD Phase 1A, Block 4,Section 8,T18N, R3E, BM,City of McCall,Valley County, Idaho. PUBLIC HEARING Amy Pemberton of Millemann, Pittenger,and Pemberton LLP,706 N. 1st St., and Dan Scott of Shore Lodge, 501 W. Lake St., presented the application for a final plat and development agreement. These units will be included in a rental pool for Whitetail members. Ms. Pemberton reviewed the preliminary conditions of approval.The US Army Corps is still working on final wetland delineation. The applicant plans to sell the lots before the utilities are all installed, hence the development agreement.Whitetail has an existing development agreement from earlier land use applications and did not want to have multiple pending development agreements so this is an amendment to the existing development agreement.There is another portion of Phase 1A that has a pending development agreement that the applicant would like to have extended to 2019. Ms.James presented the staff report and the findings.The public hearing is due to the development agreement, not the final plat. The public hearing was opened. No one was present to speak.The public hearing was closed. Commissioner Thompson made a motion to recommend the application to City Council for approval. Commissioner Farnsworth seconded the motion. All Commissioners voted aye and the motion carried. CUP-17-07,SUB-17-03 Minor Amendment Jake's Landing—601 Thompson Ave. Robnett Properties McCall: Conditional Use Permit and Subdivision Minor Amendment applications to convert the existing Jake's Landing Condominiums to townhouse units,and to amend the stat to turn eight(8)undeveloped plated condo parcels into a single parcel.The property is zoned R8— Medium Density Residential and is more particularly described as: Jake's Landing Condominiums No. 1,Situate in the NW1/4,SE1/4,Section 9,T18N, R3E, BM,City of McCall,Valley County, Idaho. PUBLIC HEARING McCall Area Planning and Zoning Commission Page 3 of 8 July 11,2017 Minutes Mike Robnett,resident of 129 Brundage View Ct., presented the application.The subdivision was originally platted in the 1980s as three four-unit condominiums.The applicant would like to change the platting from condominiums to townhomes.The remainder of the parcel will remain unplatted and developed at a later date.The sixth parcel will be a common area that will be shared between the existing townhomes and any future development parcel owners. No construction is proposed. Ms.James presented the staff report and the conditions. Clyde Dillon, resident of 601 Thompson Ave.#4 spoke in favor of the application.The residents have been treating the units as townhomes historically. Craig Campbell, resident of 601 Thompson#3,also spoke in favor of the application. Ms.James read an email from Margo Denning,owners of 601 Thompson Ave.#1&#2,into the record in favor of the application. The public hearing was closed. Commissioner Clements made a motion to recommend the application to City Council for approval without a second public hearing. Commissioner Tunnel!seconded the motion.All Commissioners voted aye and the motion carried. CUP-17-06,DR-17-25,SR-17-10,SH-17-08 3741 Eastside Dr. McCall Design and Planning representing Glen and Gail Eberle: Conditional Use Permit, Design Review,Scenic Route,and River and Shoreline Environ Zone applications to build a garage with an accessory dwelling totaling 4,500 sq.ft.The property is zoned RR- Rural Residential and is more particularly described as: Southerly portion of Government Lot 1, NW1/4, NE1/4,Section 23,T19N, R3E, BM,Valley County, Idaho. PUBLIC HEARING Heather Susemihl of McCall Design and Planning, 121 Commerce St., presented the application. There have been some changes to the application since the preliminary review.The garage site was moved from the south side of the property to the north side.The new site has less topography.The applicant would like to put solar panels on the garage and the new site is well situated to accommodate solar. Landscaping is proposed to remain natural and will be revegetated after construction.The site is well shielded from both the scenic route and the lake views by forest.The exterior materials will be dark greys, browns,and rust colors to blend into the surrounding. Few trees will be removed.Septic will be allowed because of the distance to tie in to the sewer line. Stormwater will be addressed independently for each phase of the project. Ms.James presented the staff report and the conditions of approval.A Conditional Use Permit is necessary for an accessory structure greater than 1500 sq.ft.The primary structure will be built at a later date.The proposed structure is approximately 4500 sq.ft.,34 ft. in height,and situated more than 250 ft.from the scenic route. McCall Area Planning and Zoning Commission Page 4 of 8 July 11,2017 Minutes The public hearing was opened. No one was present to speak.The public hearing was closed. Commissioner Tunnel)made a motion to recommend the Conditional Use Permit to the Valley County Board of Commissioners for approval without a second public hearing. Commissioner Clements seconded the motion.All commissioners voted aye and the motion carried. Commissioner Tunnel)made a motion to approve the DR,SR, and SH applications. Commissioner Clements seconded the motion.All commissioners voted aye and the motion carried. DR-17-29,SH-17-09 1400 Mili Falash Company representing Jennifer and Edwin Vining: Design Review and Shoreline and River Environs Zone application to construct a new mixeduse building totaling 3,395 sq.ft. adjacent to Payette Lake.The Property is zoned CBD—Central Business District and is more particularly described as: Lots 1 and 2, Block 5, McCall's 15`Addition,Section 9,T18N, R3E, BM, City of McCall,Valley County, Idaho. PUBLIC HEARING Mike Falash, resident of 733 E. Bannock Boise, presented the application.The application is for a mixed use structure with both residential and commercial use.The access to the residential portion of the building will be located off Mill Rd.with the access to the commercial portion located off E. Lake St.The commercial portion of the structure will be ADA compliant and include a ramp at the entrance.The residential unit will also have interior access to the commercial portion but it will have the ability to be locked off. Large Ponderosa Pines located on the Lake St.side will be protected.The commercial unit will be used for small community activities and as a rental for events. No food service areas will be provided.On street parking is available and no other parking is required because the project is located in the Urban Renewal District. Exterior materials will be a mix of wood,stone,and metal. Jennifer Vining,.the applicant and resident of 213 N. Flynn St., presented.The commercial portion " was designed as a space to host corporate retreats and for small community events that are quiet in nature.The applicant plans to advertise via a website and word of mouth.The space can accommodate approximately 30 people. Ms.James presented the staff report and the conditions of approval.The parcel is located in the Central Business District,which requires that any residential structure be part of a mixed use project with at least 50%of the ground floor in public or commercial use.The total structure is approximately 3400 sq.ft.Curb,gutter,and sidewalk would typically be required, however,the city has a long range plan for that area as part of the urban renewal district that proposes a boardwalk on the opposite side of the street.Therefore the applicant will contribute an amount equal to the cost of those amenities to the City to invest in pathways in this area. Bicycle parking is provided as required by code. The public hearing was opened. • McCall Area Planning and Zoning Commission Page 5 of 8 July 11,2017 Minutes Elizabeth Elfering, resident of 1395 Greystone, spoke about her concerns that traffic on Mill St. would increase due to the commercial development.She also wanted to know what the height of the structure facing Mill St.would be. Mary Surge, resident of 1307 E. Lake St.,spoke for both herself and her neighbor Vikki Paulson.The City's comprehensive plan is being reviewed and Ms.Surge requested that the application be put on hold until those rewrites are finished.She is concerned about the commercial zoning in the area and would like for the zoning to be reconsidered as residential. E. Lake St.is primarily residential in nature and is used by many families that frequent Brown Park and the marina.She is very concerned about parking due to increased commercial traffic.Although the applicant is proposing a quiet commercial use,future owners could utilize the structure for a more intense commercial use. Patience Thoreson, resident of 211 Ernesto,was concerned that the commercial space would not be utilized as such and questioned who was responsible for monitoring and enforcing that use. Ms.James addressed the Commission regarding issues that arose during Public Comment.The Commission must make their decisions based on the current zoning and code and that applications can only be delayed if information is missing. McCall City Code also statesthatwthin an Urban Renewal District no additional parking needs to be considered.A large parking area is located nearby.There is nothing in the code that requires the commercial building to be used to a certain extent,however, if the commercial space was determined to be in residential use that could result in code enforcement. Mill St.does not allow parking so if parking is happening there it will be a matter of enforcement by the Police Department.Snow cleats will be utilized to hold the snow on the roof because the setback is less than 10 ft. The public hearing was closed. The commission expressed concern about whether there is any intention to utilize the commercial space, however,the structure does meet code.The Commission appreciated the design and that the structure did not maximize the height. Commissioner Tunnel'made a motion to approve the application. Commissioner Clements seconded the motion.All commissioners voted aye and the motion carried. DR-17-30 210 Rio Vista Blvd. Dominick and Jodi Guliuzza:A Design Review application to construct a new single family residence in excess of 3,500 sq.ft.,with 2,960 sq.ft.of living space and 1,899 sq.ft.of garage.The property is zoned R4—Low Density Residential and is more particularly described as: Tax Parcel 103,Situate in the W1/2, NE1/4, NW1/4, NW1/4,Section 17,T18N, R3E, BM, City of McCall,Valley County, Idaho. PUBLIC HEARING Dominick Guliuzza, resident of 214 Rio Vista, presented the application.The proposed structure includes a large shop on the ground floor with a single family residence located on the second and third floors.The structure is setback from the road on a three acre flag lot.The drive way is shared for the first 300 ft. with the other property and an access easement is in place.The site is situated to preserve as many trees as possible, natural landscaping is also proposed. Exterior materials will be a McCall Area Planning and Zoning Commission Page 6 of 8 July 11,2017 Minutes mix of stone,wood,stucco in light grey,and horizontal cedar plank siding.There is a natural grade of about 9 ft.across the entire building site. Ms.James presented the staff report and the conditions of approval.The total structure is approximately 5,000 sq.ft.and 34,5 ft.tall.The grading plans are slightly unclear; any retaining walls in the setback cannot be taller than 30 in. The public comment was opened.There was no one present to speak.The public comment was closed. Commissioner Clements made a motion to approve the application. Commissioner Tunnel!seconded the motion.All commissioners voted aye and the motion carried. SUB-05-08 Minor Amendment Merganser Lake—McCall River Ranch Millemann, Pittenger,and Pemberton LLP representing McCall River Ranch:A Subdivision Minor Amendment application to reconfigure Lot 2 into three (3) lots, and convert Lots 101 and 103 into Common Area.The total number of lots is to remain unchanged.The property is zoned RE— Residential Estate, and is more particularly described as: Portions of Merganser Lake PUD,Situate in NE1/4,Section 20,T18N, R3E, BM,City of McCall, Valley County, Idaho. Amy Pemberton of Millemann, Pittenger,and Pemberton LLP,706 N. 1st St., presented the application along with Mike Hart, president of McCall River Ranch.A minor plat amendment is being proposed that will reconfigure Lot 2 into tree lots,and will convert two other lots into common area, leaving the total number of lots unchanged.The two new lots are smaller than other parcels and will appeal to a wider range of buyers.The amendment will also lower the density of the parcels adjacent to the pond.The Homeowners Association approved the amendment to the CC&Rs and the designation of the lots as common area. Each new lot will have its own designated septic drain field. Ms.James presented the staff report. Most of the conditions are minor edits to the plat. Commissioner Thompson made a motion to recommend the application to City Council for approval. Commissioner Farnsworth seconded the motion.All commissioners voted aye and the motion carried. 6. OTHER • Signs approved administratively—none • McCall in Motion Comprehensive Plan Update—The City is actively reviewing the draft comp plan,which will go out for public comment around the end of the summer.The code amendment will follow shortly. 7. ADJOURNMENT Commissioner Tunnel!made a motion to adjourn the meeting at 6:52 PM. Commissioner Thompson seconded the motion.All commissioners voted aye and the motion carried. McCall Area Planning and Zoning Commission Page 7 of 8 July 11,2017 Minutes McCALL CITY COUNCIL C� . {� , ��4- -'Z 16 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 16-201 i4 Meeting Date August 25, 2016 6=00 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Request to Approve Resolution 17-16 to Adopt Mayor/Council Airport Fee Schedule City Manager ' I Clerk fiA/tilt Treasurer TTTIII"� h�rv� Community Development p Police Department rn 1 PU/�6S{ pio pop-3 41(1" ts' Public Works Golf Course COST IMPACT: n/a Parks and Recreation FUNDING n/a Airport 4t. Originator SOURCE: Library TIMELINE: n/a Information Systems Grant Coordinator SUMMARY STATEMENT: At the Jan 26, 2017 Meetings, the airport staff presented Airport Advisory Committee (AAC) recommendation for a reduction in hangar lease rates. Council directed staff to look-for ways to inclase revenue to make up for the lost revenue. Staff presented addition information at the March 9,2017 meeting. An ordinance was approved at the June 29,2017 Council Meeting authorizing the Airport to eollect vehicle parking fees and fees for performing snow removal services on leased property. In the proposed structure, the hangar lease rate would be reduced from $.35 to $.30 per square foot covered and uncovered for bake year FY18. The rate would adjust annually by the Western Urban Consumer Price Index. The effective date would be October 1, 2017. In subsequent AAC meetings, it was discovered the Airport Manager missed the direction of the AAC.to remove the exemption of air ambulance flights from landing les.itiis fee is currently $1.65/1000 pends of maximum aircraft take-off weight. All other airport fees remain in place, unchanged. The City complied with Idaho Code 63-1311A, by placing a Public Notice in the Star-News on July 27 and August 3, 2017 inouncing a public hearing on August 10,2017 to consider changes to the Airport Fees. The proposecrnew fres and Resolution 17-16 are attached. RECOMMENDED ACTION: 1.Hold the public hearing. 2. Approve Resolution 17-16 adopting McCall Airport Fee Schedule and authorize the Mayor to sign all necessary documents. RECORD OF COUNCIL ACTION MEETING DATE ACTION Jan 26,2017 AB17-18 Airport Hangar Lease Rates Discussion Mar 9,2017 AB 17-51 Airport Hangar Lease Rates Discussion#2 June 29,2017 AB-128 Request to Approve Airport Fees Ordinance Proposed New Fees for the Airport Vehicle parking: • Daily rate: $5.00 • Vehicle operator leasing from airport or subleasing or receiving services from airport tenant. Monthly rate paid in advance $25.00 • Vehicle operator neither leasing from airport nor subleasing nor receiving services from airport tenant. Monthly rate paid in advance $50.00 r Snow Removal from Leased Space , ,a V`4 • Automatic removal option- $0.01 per sq. ft. 0 f • As requested option,request received prior to 9am - $0.01/sq. ft. +$10.00 • As requested-expedited option- $0.15/sq. ft. 4, i, .... / 2., .., „,,,,,Goi_,,_ 4j, Ore ?( jvtfri I , ao6 h 4,010-- r ,,,,,,,s-314 , 1-i PA(t/ba lA P/1 fb--te4/. c? if,v) - irs e 0( 31))4'> 154° gq11 . 5akip - -:.ter City of McCall Resolution No 17-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCCALL, IDAHO, ESTABLISHING AND ADJUSTING VARIOUS FEES FOR THE AIRPORT, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, McCall City Code Section 6.4.100 provides that a schedule of charges be established periodically by the Council by resolution; and WHEREAS,McCall City Code Section 8.16.7 authorizes the imposition and collection of certain fees at the McCall Airport; and WHEREAS, the Department Head in charge of the Airport of the City of McCall has estimated the cost of providing the enumerated services and the rates required to recover those costs; and WHEREAS, the City complied with Idaho Code 63-1311A, by placing a Public Notice in the Star-News on July 27 and August 3, 2017 announcing a public hearing on August 10, 2017 to consider fee increases in the Airport Department; WHEREAS,the City Council conducted a public hearing at the August 10,2017 Council meeting, as required by law, and considered public comment, and deliberated upon the recommended fee increases; WHEREAS,at the conclusion of the August 10,2017 public hearing,the Council directed staff to prepare a resolution adopting the following fee increases; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MCCALL,Valley County, Idaho that: Section 1: The following schedule of charges is hereby adopted as the rates for listed services in the Airport Department: Fuel Flowage Fees (per gallon) $.08 ?C, -'1"� Seasonal Tie-Down Rates (per month)(25%discount for paying six months in advance) , ) , 4-- .1 �� Single Engine and Small Twin, T-tie-down areas $50 ��,L ! ,1 ' IN ry� Twin Tie-Down row $75 f f�` Jet Row $200 1 Aircraft Parking tJ h a' Piston single& light piston twin, less than 6,000 pounds(per night) $5.00 / 4f pi Page 11 of 3 Resolution 17-16 Airport Fee Schedule August 3,2017 Piston single& light piston twin, 6,000-12,500 pounds (after 4 hours) $5.00 Turbine-powered single/twin (after four hours) $10.00 Jet less than 12,500 pounds (after 4 hours) $30.00 Jet 12,500 pounds and greater(after 4 hours) $45.00 New Land Leases (annually,per sq. ft. base year 2018 adjusts annually effective October 1 according the percentage increase of the Western Urban Consumer Price Index for the twelve calendar months prior and including the most recent month for which such an Index is available.) Covered $.30 Bare $.30 Landing Fees (per thousand pounds)max certificated gross takeoff weight less than 8,000 pounds No charge Based Aircraft 8,000 lbs. $1.10 Transient Group A,B,C, Category I &II greater 8,000 and greater $1.65 (pi Category III and greater $2.75 ally;{ ` bulance°nnd fi fighti_ng-airezalt.,<Nozharge Hangar Waiting List ` $500.00 Car Rental Fees (On airport and Picking up or dropping off at Airport) 10%of gross receipts Lease Assignment Fee Not to exceed$1000 and not to exceed • actual costs of personnel and expenses Commercial Operator Permits not leasing from airport or subleasing from airport tenant Itinerant Commercial Operators $500.00 per year, 7 landing fee @$1.65 o credited against first $500.00 FAR Part 137 Ag Operators,except fire fighters $500.00 per month Scheduled Part 135<10 seats $1,000.00 per year, landing fee @$1.65 Vehicle(non-aircraft) Parking Daily rate $5.00 Vehicle operator leasing from airport or subleasing or receiving services $25.00 from airport tenant. Monthly rate paid in advance Vehicle operator neither leasing from airport nor subleasing nor receiving $50.00 services from airport tenant. Monthly rate paid in advance Snow Removal from Leased Space Automatic removal option-Fee per sq. ft. $.01 As requested option, request received prior to 9am $.01/sq. ft. +$10.00 As requested-expedited option $.015/sq. ft. Page 2 of 3 Resolution 17-16 Airport Fee Schedule August 3,2017 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-164 Meeting Date August 10, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Public Hearing on FY18 Budget Mayor/Council City Manager �iY Clerk Treasurer ` �--, Originator ��,{ Community Development r Police Department Public Works Golf Course COST IMPACT: $23,748,175 Parks and Recreation FUNDING Property Taxes,User Fees,Grants, State Airport SOURCE: Shared Revenue, and other sources Library TIMELINE: Adopt Appropriations Ordinance on August Information Systems 24,2017 Grant Coordinator SUMMARY STATEMENT: On July 14, 2017,the Council set a tentative budget in the amount of$23,748,175. The FY18 Tentative Budget include the growth and annexation property tax amounts from the County Clerk,the 3%maximum allowable property tax increase, and none of the available foregone amount. afflo4Er'4P4A-- Attachments: 1. FY18 Proposed Budget Worksheet 2. FY18 Capital Improvement Plan y. `-- 3. LOT Funding Summary ) .2j 4. Debt Service Schedule /// a'° RECOMMENDED ACTION: , O, 1. Conduct the Public Hearing on the Proposed FY18 Budget 2. Leave the Public Hearing open to accept written comments until August 24, 2017 RECORD OF COUNCIL ACTION MEETING DATE ACTION July 14, 2017 Council set a tentative budget in the amount of$23,748,175 FY17 Budget Worksheet Summary 9/30/2015 9/30/2016 9/30/2017 9/30/2018 9/30/2018 9/30/2018 FY15 FY16 FY17 FY18 FY18 FY18 Actual Actual Budget 1st Draft 2nd Draft Tentative/ General Fund Proposed Total Revenues 5,193,082 5,589,866 6,702,536 7,880,420 7,516,670 7,280,686 Mayor&Council Expenses 244,293 264,595 314,968 330,676 364,676 344,156 Info Systems Expenses 270,462 321,929 329,070 369,249 378,223 399,223 City Manager Expenses 316,992 314,535 401,803 368,450 369,788 369,788 Admin Expenses 264,665 274,442 330,884 322,168 322,168 320,083 Finance Expenses 263,063 351,951 402,393 421,233 425,506 431,433 City Clerk Expenses 195,798 208,262 224,105 231,859 239,053 239,053 Local Option Tax Expenses 233,098 200,188 400,710 508,131 508,131 508,131 Community Devel.Expenses 544,312 651,391 638,184 661,482 668,300 685,304 Police Expenses 1,394,452 1,396,237 1,380,116 1,536,554 1,548,953 1,549,868 Parks Expenses 523,901 610,723 620,206 658,801 658,801 647,418 Grant Expenses 0 15,599 28,470 75,525 75,525 75,525 CIP(Capital Improvement Plan) 266,661 348,889 1,508,723 1,203,606 1,422,843 1,385,899 Total Expenses 4,517,698 4,958,742 6,702,536 7,037,734 7,331,967 7,280,686 Revenues Over Expenses 675,383 631,123 - 842,686 184,703 - Streets Total Revenues 1,720,719 1,889,617 2,212,548 2,218,378 2,263,378 2,492,802 Total Expenses 1,624,839 1,729,728 2,212,548 2,408,947 2,418,078 2,492,802 Revenues Over Expenses 95,880 159,889 - (190,569) (154,700) - Library 2 . Total Revenues 406,577 435,210 518,052 968,034 968,034 574,728 i Total Expenses 367,348 407,605 518,052 1,110,283 1,054,661 574,728 Revenues Over Expenses 39,229 27,605 - (142,249) (86,627) - Recreation Total Revenues 896,900 1,246,007 1,446,186 1,419,873 1,419,873 1,523,230 Recreation Programs Expenses 237,337 264,165 268,396 260,896 262,467 267,596 Recreation Parks Expenses 691,156 751,683 956,956 962,014 964,279 1,067,468 Grants 480 212,291 63,360 37,866 37,866 38,166 Total Expenses 928,973 1,228,139 1,446,186 1,410,776 1,414,612 1,523,230 Revenues Over Expenses (32,073) 17,869 - 9,097 5,261 - Airport Total Revenues 485,780 443,747 4,420,164 4,228,517 4,228,517 4,202,713 Total Expenses 358,505 343,253 4,420,164 4,211,851 4,213,074 4,202,713 Revenues Over Expenses 127,275 100,493 - 16,666 15,443 - Local Option Tax Total Revenues - 1,239,220 2,401,827 3,555,934 3,555,934 3,540,934 Total Expenses - 122,076 2,401,827 3,555,521 3,555,934 3,540,934 Revenues Over Expenses - 1,117,144 - 413 - - Golf Total Revenues 900,703 888,393 936,652 1,128,288 1,128,288 1,134,019 Total Expenses 839,631 920,945 936,652 1,152,782 1,155,228 1,134,019 Revenues Over Expenses 61,073 (32,552) - (24,494) (26,940) - Water Total Revenues 2,410,160 2,456,549 2,414,834 2,607,708 2,607,708 2,999,063 Water Distribution Expenses 1,842,939 1,600,900 1,900,530 2,234,416 2,238,236 2,208,755 Water Treatment Expenses - 359,291 514,304 460,974 462,435 690,308 Total Expenses 1,842,939 1,960,190 2,414,834 2,695,390 2,700,671 2,999,063 Revenues Over Expenses 567,222 496,358 - (87,682) (92,963) - FY17 Budget Worksheet Summary FY15 FY16 FY17 FY18 FY18 FY18 Actual Actual Budget 1st Draft 2nd Draft Tentative/ City Total Revenues 14,648,147 15,377,105 21,274,742 24,007,152 23,688,402 23,748,175 Total Expenses 12,673,450 14,084,947 23,642,949 23,583,284 23,844,225 23,748,175 Revenues Over Expenses 1,974,697 1,292,158 (2,368,207) 423,868 (155,823) - Governmental Funds to Balance 535,631 (35,920) - Golf (24,494) (26,940) - Water (87,682) (92,963) - 423,455 (155,823) - II c.-6"4.1 CriL) _ L.4..„4/7,4,4-1,(4.),47„-e...,- (....w_.,,,,ft, . ti vp t../KA--e,4 (ALti-Ax G 0 fotc.,_ r.,..,.c. ! . 41. 0---V-144/1/"144 t5cAA-4-vs-4-<- r( - 6-c)( i (3 ( _÷0-16, tor &gc, , .(-,o 0 6, , 12-e-r—e-t-ii- lario' ,..)„, 16 % _11 (,,,- /i,i,d)e--1- ' - 1,--e--0-6Q- ci,,,,,„v4,,,A,c.._ . 0.4,..L &Luz," , ( , --‘,,i-f---0-4-44-1 - -4-- ' ( -6t4A4Aff) 41— p 44)..(410 -- evbf .4-4/- iZtrA $4,". ),,,,,,,. . ,,,..t. _ ,z45-,. c,1"a' it.TI lac , , ,d/v41-14-t, ' 3`II /5-Iii, co' j/Ly '. -` teliyArtm.wrA .3-Ye-al- . �"' Cly voi:;\ 04. CITY OF MCCALL ` Budget Worksheet-Budget Development Page: 1 Period:07/17 Aug 04,2017 03:10PM 09/2015 09/2016 07/17 2016-17 2017-18 2017-18 2017-18 Prior year 2 Prior year Cur YTD Current year 1st Request 2nd Request Tentative Account Number Account Title Actual Actual Actual Budget Budget Budget Budget GENERAL FUND GENERAL FUND REVENUE PROPERTY TAX REVENUE 10-30-010-100.0 PROPERTY TAXES 2,892489 2,979,141 3,256,567 3,279,955 3,279,955 3,279,955 '0l10 Z 10-30-010-101.0 FOREGONE AMOUNT .00 .00 .00 .00 400,772 .00 .00 10-30-010-102.0 3%INCREASE .00 .00 .00 .00 157,956 157,956 44466 10-30-010-104.0 PROPERTY TAX GROWTH INCREASE .00 .00 .00 .00 120,553 120,553 v12011127 10-30-010-105.0 PROPERTY TAX REPLACEMENT 29,423 29,423 14,711 29,691 29,691 29,691 .6081 10-30-010-900.0 PENALTY&INTEREST 24,400 18,045 16,534 17,000 19,000 19,000 l b 0 Total PROPERTY TAX REVENUE: 2,946,312 3,026,609 3,287,813 3,326,646 4,007,927 3,607,155 .-3,387,9616 LICENSE&PERMIT REVENUE 10-30-015-340.0 ANIMAL LICENSES 1,480 1,330 1,070 1,200 1,100 1,100 1,100 10-30-015-400.0 BUSINESS LICENSE 9,900 23,425 35,250 12,000 25,000 25,000 Budget notes: Renewed Annually in December 10-30-015-410.0 ALCOHOLIC BEVERAGE LICENSE 19,280 16,177 3,982 18,500 16,500 16,500 16, Q,, Budget notes: Renewed Annually in August 10-30-015-420.0 VENDOR'S LICENSE 1,055 875 3,965 1,500 1,500 1,500 1,500 10-30-015-500.0 BUILDING PERMITS 186,053 262,651 177,368 185,000 225,000 225,000 MOM' Total LICENSE&PERMIT REVENUE: 217,767 304,457 221,635 218,200 269,100 269,100 •269,100 • FEE REVENUE )0-30-020-220.0 PD-FINGERPRINTING 2,649 .3,200 3,160 2,500 3,000 3,000 3,000 � .00 50 .00 /k 10-30-020-240.0 ANIMAL CONTROL VIOLATION FEE .00 .00 .00 .00 61 10-30-020-310.0 FRANCHISE FEES-CABLEONE 37,084 71,470 37,060 40,000' 73,224 73,224 73,224 k\ 10-30-020-320.0 FRANCHISE FEES-IDAHO POWER 208,829 219,210 196,333 215,000 242,812 242,812 4t' �° 10-30-020-430.0 COPY/FAX/NOTARY SERVICES 192 171 273 200 .00 .00 .00 10-30-020-435.0 GIS MAPS .00 99 15 .00 50 50 50 10-30-020-530.0 PLANNING AND ZONING FEES 35,220 55,478 76,166 35,000 45,000 45,000 .4e,,1 Y, 10-30-020-540.0 PLAN CHECK FEES 123,199 184,284 121,853 120,250 146,250 146,250 Total FEE REVENUE: 407,172 533,961 434,861 412,950 510,336 510,336 $ . i / GRANT REVENUE V 1 4 10-30-025-105.0 GRANTS-CD-PLANNING GRANT .00 .00 .00 .00 .00 .00 .00 ii,;1/ 10-30-025-110.0 GRANTS-STATE OR FEDERAL 3,905 .00 .00 .00 .00 .00 .00 ''' 10-30-025-111.0 IDAHO COMMISSION ON THE ARTS 1,500 15,003 .00 .00 .00 .00 .00 � 10-30-025-209.0 FOUND NAIL ENDWOMENT FOR ARTS .00 .00 .00 .00 25,000 25,000 25,000 10-30-025-397.0 FEDERAL-EDWARD BYRNE GRANT 3,851 .00 .00 .00 13,525 13,525 13,525 10-30-025-400.0 FEDERAL-PD-BJA BODY ARMOR .00 965 1,571 2,400 1,000 1,000 1,000 10-30-025-401.0 FEDERAL-PD-US DOJ-COPS .00 .00 .00 .00 .00 .00 .00 10-30-025-402.0 FEDERAL-PD-HIGHWAY SAFETY 26,830 18,729 21,989 24,500 18,000 18,000 18,000 10-30-025-406.0 FEDERAL-CD-CLG 3,340 .00 .00 .00 .00 .00 .00 Total GRANT REVENUE: 39,426 34,697 23,560 26,900 57,525 • 57,525 •WINE REVENUE SHARING&LIQUOR REV. 10-30-030-310.0 STATE LIQUOR DISTRIBUTION 201,073 215,495 135,576 205,129 225,960 225,960 225,960 10-30-030-330.0 SHARED REVENUE-STATE DISTRB 324,785 370,665 286,542 355,433 463,781 404,753 404,753 10-30-030-340.0 SHARED REVENUE-B&E DISTRIB 116,202 113,578 98,482 119,855 124,624 131,437 131,437 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-170 Meeting Date August 10, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approvals Initials Originator or Supporter Request to Approve Golf Pro Contract Mayor/Council City Manager cial Originator Clerk Treasurer Community Development Police department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT:: During the last Council meeting, Council discussed term and bonus options for the golf pro contract. There was Council consensus on a five year term for the contract. The Council also agreed on the bonus provision would be as follows: • In the event that the Golf Operations Income exceeds $540,000 annually but less than or equal to $615,000 annually,the Professional shall receive a bonus payment of$3,000.00. In the event that the Golf Operations Income exceeds $615,000 annually, the City shall split Golf Operations Income greater than$615,000 on a basis of 90%to the City and 10%to the Professional to be paid in addition to the$3,000.00 mentioned above. Thecontract also has a provision for renegotiation of the bonus by written notice of either party. During review of the contract it was noted that the Termination section needed a little clarification so that the buy- out provision is very clear. The contract attached has been provided by the City Attorney. Mr. Morrison is reviewing and Exhibit A is currently a draft. Any changes will be provided to the Council. RECOMMENDED ACTION: tf Approve the five year term Golf Pro Contract and authorize the Mayor to sign all necessary documents RECORD OF COUNCIL ACTION MEETING DATE ACTION McCALL MUNICIPAL GOLF COURSE AGREEMENT FOR PROFESSIONAL GOLF SERVICES THIS AGREEMENT,made and entered into this day of,2017,by and between the CITY OF McCALL, IDAHO, (the "City") a Municipal Corporation, organized and existing under the laws of the State of Idaho, and Allan Morrison,whose address is 308 Camp Road,McCall,Idaho, hereinafter called("the Professional"). WITNESSETH: WHEREAS, the City owns a Twenty-Seven (27) hole golf course and clubhouse and desires to contract for five (5) years ending October 31, 2022, for the operation thereof by the Professional upon the terms and conditions hereinafter set forth; NOW THEREFORE,the parties do hereby mutually agree as follows: I. QUALIFICATIONS OF PROFESSIONAL: Professional shall be a Class A Member of the Professional Golf Association (PGA) in good standing for the duration of this agreement. All services rendered shall be in conformity with the PGA Code of Ethics. H. GENERAL CONDITIONS: A. Definitions: 1. Professional: Allan Morrison; 2. City:The City of McCall,Valley County, Idaho; 3. Season: The official golf season shall run from May 1 through October 31. The length of the Season may be adjusted as weather permits. 4. Golf Advisory Committee: The Golf Course Advisory Committee, as established by the McCall City Council,pursuant to McCall City Code § 1-10-1. 5. Course: McCall Municipal Golf Course 6. Data: In addition to other data required to be provided in this Agreement, the Professional upon request from the City Treasurer or City Manager, shall provide data relevant to the operation and success of the business. The City may withhold payment to the Professional if the required Information is not provided. This data shall be deemed confidential in nature, with disclosure limited to the City Treasurer, the City Manager, the City Auditors, and City Council. Public disclosure shall be exempt pursuant to Section 9-340 Idaho Code, unless otherwise consented to by the Professional.At any time discussion of the data referred to herein is required between the City Council and the Professional, such discussion by the City Council would be open to the public. Therefore, it is understood that the Professional will request an executive session with the City Council to hold this discussion in private. Failure to request an executive session will be deemed to be consent by the Professional for public disclosure of such data discussed. AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 1 of 17 7. Golf Course Revenue: Revenue for the purposes of this agreement is gross income, before credit card discounts or sales tax. 8. Golf Operations Income:Any revenue collected directly related to the operations of the Golf Course such as green fees, season passes, trail fees, locker rentals, seasonal pass fees, approved tournament round surcharge including daily fees, and any established fees for City-owned public cart storage. 9. Information: In addition to other data required to be provided in this Agreement, the . Professional shall upon request submit the following minimum information to the City Treasurer: a. Any and all information necessary to perform an audit, including payroll data; and b. Profit and loss information for Restaurant operations The City Treasurer has authority to require additional data and to establish the form in which the data must be submitted. 10. City Manager: The City Manager of the City of McCall, as appointed by the McCall City Council,pursuant to McCall City Code § 1-7-1; 11. City Treasurer: The Treasurer of the City of McCall, as appointed by the McCall City Manager,pursuant to McCall City Code § 1-9-9; 12. City Auditors: The independent financial auditors of the City of McCall, employed by the City pursuant to Idaho Code § 67-450B; B. The Professional shall be an independent contractor and not an employee of tltry. C. The Professional shall be solely responsible for hiring, training and supervising all assistants, marshals, starters and such other employees as are necessary to satisfactorily perform his duties under this agreement. D. IIIiimiliofessional shall attend all meetings of the Golf Advisory Committee. The Professional is entitled to reasonable vacations, one or more of which may conflict with such a meeting. E. The Professional shall meet periodically with the City Manager and the Goif Course Superintendent in order to maintain effective communications and enhance the quality of overall operation and maintenance of the City's Golf Course and Golf Club House. F. The Professional and Golf Course Superintendent shall propose to the City Council recommended changes in the fee structure following each season for the coming year. The Professional and Superintendent are required to facilitate at least one meeting with the Golf Advisory Committee when formulating the fee structure recommendation. The Professional shall request approval from the City Manager for any temporary changes in the adopted fees to allow for discounts to help increase play during underutilized times. G. The Professional shall conform his conduct to all applicable laws and regulations,including but not limited to,payment of payroll taxes,provision of worker's compensation coverage, and obtaining and maintaining all necessary business licenses. AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 2 of 17 H. The Professional's responsibility shall extend throughout the Season at the Course and such period of time immediately prior and subsequent as are necessary to prepare for seasonal operations and to conclude each season's activities. I. The Professional shall, at his expense, maintain such records as are directed by the City Treasurer so as to provide meaningful cost and revenue data on the major elements of his operations, including revenue and expense breakouts for each major element of his operation. This shall include at a minimum, cost-revenue data for the 1)practice range, 2) pro shop merchandising, including costs of goods, 3) daily and seasonal passes and trail fees, and 4) cart and equipment rentals. J. The Professional shall remit to the City on the next business day all receipts owed to the City along with summary reports. These receipts include all income derived from green fees, season pass sales,trail fees, locker fees. Income received from credit card payments is not received for purposes of determining the date for remittance to the City until the credit card processor deposits the charges to the Professional's checking account. K. All services and facilities shall be offered and operated on a non-discriminatory basis to all members of the public in conformance with the fees and rules established by the City of McCall. ` L. The City Manager,or his designee,shall be the City's representative for the administration of this tr M. The Professional may at his expense install and provide equipment,appliances,fixtures,or other improvements to areas under the Professional's control with the prior written approval of the City Manager. Unless otherwise agreed to, all items installed by the Professional under this section will become the property of the City upon the expirationof this Agreement, unless removed by the Professional prior to that date; if the Professional thus removes any appliance, fixture or improvement installed by him, he shall at his expense return and reinstall any stored City equivalent. The City shall add improvements made under this section to the items subject to buy out by the Professional's successor. For the term of this agreement, the Professional will be granted, under the terms of this agreement, sole use of the Clubhouse facility space outlined within Exhibit 1 to this agreement. III. PROFESSIONAL SERVICES: A. Duties-Control of Golf Play /l 1. The Professional shall be responsible for collecting and remitting all fees associated ' with play at the City's Course generally called Golf Operations Income,including daily n fees, seasonal pass fees, trail fees Locker fees and fees, if any tablished for City- ' I /� wed public cart stormed!All fees, excluding applicable sales shall be remitted to t the City or its designee the first business day following receipt. Income received from credit card payments is not received for purposes of determining the date for remittance o the City until the credit card processor deposits the charges to the Professional's v checking account. The Professional is responsible for paying collected sales tax to the (I State of Idaho. .s AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 3 of 17 2. The Professional shall accept tee time reservations and schedule regular play during the Season in conformity with the regulations adopted by the City. Seasonal and life passes,as well as City employee passes, shall be honored for play. 3. The Professional shall monitor play and players upon the course so as to ensure timely . progression of play, observation of golf etiquette and preservation of turf conditions. Toward this end the Professional shall provide vehicles for and employ golf course marshals for the Season as required to enforce golf course rules and regulations. In order to facilitate the hiring of these golf course marshal(s), tladkProfessional is authorized to provide complimentary golf, up to the monetary vale of two annual season passes,to the golf comae marshal(S).If such complimentary golf is provided as part of the employment of golf course marshal(s),the Professional shall annually report to the City the value of the complimentary golf provided, and the number of hours of marshalling received. Additionally the City reserves the right to assume directly the responsibility for employment and supervision of the marsldls; in such event,the sums retained by the Professional under this contract shall be subject to adjustment to reflect any reduction in costs to the Professional. 4. The Professional shall provide an adequate supply of high quality score cards and pencils sufficient for play during the Season. The Professional can include advertising on the score cards to defray costs. 5. The Professional shall have the authority to remove or prohibit anyone from the course who willfully violates course rules, regulations or accepted golf etiquette; such decisions may be appealed in writing to the City which shall set a hearing within sixteen (16) days of receipt of the appeal. ' City's decision on such matters shall be final. Appeals shall be mailed to: City Clerk, City of McCall, 216 East Park Street, McCall, Idaho, 83638.A valid appeal must be received not later than fifteen(15)calendar days after the event or incident. 6. course rules and regulationsand playing fees shall be established and approved by the Nfility Council, and shall be published and posted by the Professional together with locker rental, cart storage and trail fees in a conspicuous place at the Golf Course Clubhouse and filed with the City Clerk. 7. It is agreed that at a minimum the data to be maintained by the Professional is the following: a. Daily Tee Sheet Log b. Marshall Payroll Records c. Season/Discount Pass Sales d. Prepaid Tournament Entrants e. Trail Fees f. Locker Fees g. Season Pass holder's names and addresses • B. Duties—Tournaments AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 4 of 17 1. The approved annual tournament schedule shall include the following: a. McCall Amateur b. McCall Chapman c. McCall Pro-Am d. Two Man Best Ball e. Two Lady Best Ball f. Two Man Scramble g. The McCall Seniors Tournament h. The Golf Pro is authorized to operate two additional tournaments each year. Each of these additional tournaments shall be approved by the City Manager after receipt and consideration of a recommendation by the McCall Golf Course Advisory Committee. 2. The Professional shall be responsible for setting the actual dates of tournament play. Proposed additions or changes to the above schedule of approved tournaments shall be A///t first submitted by the Professional to the Golf Advisory Committee for review and recommendation prior to submission to the City Council for possible action; if approved by resolution it shall be deemed incorporated in this agreement by reference. Except as otherwise provided in this paragraph, the Professional shall so manage tournaments as to assure that no less than nine (9) holes of the golf course remain available for public play during tournaments unless approved in writing by the City ltrfanager. All twenty-seven(27) holes may be used for the two full days of 2 Man Best 'Ball, and 2 Man Scramble. All twenty-seven (27) holes may be used for two (2)half days for the McCall Chapman Tournament. All twenty-seven (27) holes may be used for two full days and until 2 PM on the third day for the McCall Amateur Tournament. 3. No greens fees are chargeable for the approved tournaments listed at B.1. above, provided that a surcharge will be paid to the City for each participant in the amount of $16.00 per tournament round,which includes sales tax,to a maximum of$32 per player per event.No surcharge will be charged for participants in the Junior Amateur. 4. The Professional shall also be responsible for scheduling convention tournaments, men's and women's golf association tournaments and league play and such other tournaments, including convention related play, as can be reasonably accommodated at the golf course considering weather, seasonality, course playing conditions and utilization by season pass holders. 5. The Professional shall cooperate with the conduct of the McCall Amateur"Calcutta." 6. The Professional shall maintain an adequate inventory of golf equipment, accessories and apparel so as to guarantee a reasonable selection of merchandise as prizes for tournaments. 7. The Professional shall maintain a waiting list for all tournaments and make available a copy of the list to the City at the conclusion of each tournament. AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 5 of 17 8. The Professional shall maintain a participant list for all tournaments,to include contact information for each player, and make available a copy of the list to the City at the conclusion of each tournament. C. Duties -Instruction 1. The Professional, or a PGA Assistant, shall conduct a junior golf clinic of no less than 10 hours in length for at least ten (10) area youth between nine (9) and fifteen (15) years old. Scheduling shall be coordinated with the City's Recreation Department. In the event that reasonable recruitment efforts are undertaken and the Professional fails to locate sufficient numbers of youth to undertake these lessons, failure to achieve this provision of the agreement shall not be cause for termination provided the Professional is able to document the recruitment efforts.Participant cost shall not exceed$25,which will be used to offset Professional's costs of conducting the clinic. 2. Instructional staff shall be made available for private instruction in conjunction with the Practice Range.The Professional and his staff have the exclusive right to instruction at Course, and may set their own rates. D. Duties- Storage/Locker Area 1. The Professional shall be responsible for the operation of the club and cart storage and locker area within the lower level of the Clubhouse facility.This shall include policing and cleaning the storage and locker areas generally. The Professional shall allocate the lockers and storage area in an equitable manner, collect all established fees, and remit same as provided above to the City. E. Duties- Other 1. To furnish the City with a Certificate of Insurance evidencing Workman's Compensation Insurance for its employees;to provide$500,000 single limit insurance in the following categories: general liability and maintenance,;to provide$10,000 cash loss,theft or embezzlement bond or insurance;and to provide a Certificate of Insurance evidencing such insurance and the naming of the City as an additional insured on all such policies; 2. To provide fresh drinking water to golfers at no less than 5 locations on the Course using City provided containers; 3. To reasonably ensure that individuals employed by the Professional and patrons do not smoke while in the Clubhouse. Smoking will be allowed at authorized smoking ldtations adjacent to the Clubhouse Facility; 4. To ensure that employees do not consume alcohol beverages or other intoxicants while working; 5. The Professional, in cooperation with the McCall Men's and Women's Golf Associations, shall provide for sanctioned handicapping in coordination with the USGA to include collection and payment of fees.The Professional shall also coordinate league play and tournament play activities with both organizations. 6. The Professional shall make himself available to the City's Golf Advisory Committee for information and consulting purposes so as to facilitate their duties as advisors to the AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28, 2017 PAGE 6 of 17 City Council of the City. The Professional shall likewise cooperate with the Golf Course. Superintendent so as to deal appropriately with Course conditions and tournament play. 7. The Professional shall assist the Golf Advisory Committee and the Golf Course Superintendent in the development and implementation of a marketing plan for promoting,advertising and developing play at the Course;the cost associated with this . shall be borne by the City subject to their review and prior approval. The marketing plan shall include,in addition to a proposed budget,targeted objectives and a summary of planned activities designed to progress towards these objectives. 8. The Professional shall cooperate with the City's Auditors. IV. FACILITY OPERATIONS AND MAINTENANCE: A. Pro Shop 1. The Professional shall have exclusive right to operate the area set aside as a pro shop within the Clubhouse for the purpose of displaying and merchandising golf and sporting equipment, accessories, and apparel. The Professional shall maintain a level of inventory throughout the season sufficient to permit an adequate selection for patrons of the Course, including tournament players.Daily and seasonal golf passes,as well as cart, club and locker rentals shall be available through the Pro Shop. 2. The Professional shall provide staff and operate the Pro Shop so as to maximize play available to the golfmg public, course conditions and weather permitting. 3. The Professional shall, at a minimum, keep the Pro Shop open and staffed from 7:00 a.m. to 8:00 p.m., each weekday, Monday through Friday, from June 1 through September 5 and 7:00 a.m.to 9:00 p.m.each weekend day, Saturday and Sunday,from June 1 through September 5. Operating hours on federal holidays shall be 7:00 a.m. until 9:00 p.m. Operating hours prior to June 1 and subsequent to September 5 shall be based on hours playable due to weather and daylight. 4. The Professional shall maintain through-out the playing season a Pro Shop telephone (634-7200) and will cover the costs of one line for call in purposes. In addition, the Professional shall make arrangements for an answering system in the off-season. The phone number is the property of the City. B. Practice Range 1. The Professional shall have exclusive right to operate the area set aside as a practice range for the use of the golfing public. The Professional shall likewise be entitled to exclusively conduct golf instruction at the range for remuneration. Instruction shall be made available to individuals and groups,PGA qualifiedinstructors shall be available at reasonable times. 2. The Professional shall be responsible for providing quality range balls, baskets and clubs in sufficient numbers to assure their availability throughout the season and may charge fees for their use. Collecting,cleaning and disbursing the balls shall likewise be the Professional's responsibility.Portable tee mats may be made available at such time as are necessary to permit use of the range when use of the turf tee area is undesirable. AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 7 of 17 Permanent tees, other than natural turf may be installed at the Professional's expense. Likewise, any structures or facilities used for storage or disbursing of range balls shall be subject to City Manager approval. If approved, they are included in the Professional's buy-out as herein provided. 3. Turf upkeep and mowing is not the responsibility of the Professional. 4. The Professional shall be responsible for policing the tee area of the practice range, as well as the maintenance of any equipment utilized by him in conjunction with the operation of the practice range. C. Clubhouse 1. The Professional accepts his portion of leased Clubhouse, as defined within Exhibit 1 of this agreement, in its present condition, after complete inspection of the same. The Professional may remove City-owned fixtures and appliances at the Professional's expense, and replace them with equal or better also at its expense, provided the Professional first obtains the written consent of the City Manager as to the change and as to storage or disposition of City property. D. Club/Cart Rentals 1. Rental of powered and pull carts,bags/clubs-The Professional shall provide, each day _ / the course is open, at least fifty(50)golf carts, electrically powered carts preferred, all U' in good repair,for rental to golf course patrons.The Professional shall pay all expenses 0 V related to said carts, and shall receive all rental income for his own account.Rental rates for use of equipment shall be determined by him. 2. This right to rent carts, bags and clubs shall be exclusive. 3. The Professional shall have exclusive rights to lost ball/water ball concession. E. Maintenance 1. The Professional shall be responsible for routine cleaning of leased areas of the Clubhouse and as otherwise detailed below. The Professional shall report any problem with building maintenance and utilities to the Golf Course Superintendent. The Professional has no authority to contract for parts or services, other than routine cleaning services such as carpet and window cleaning, for building maintenance or utilities. The City shall perform all maintenance and City shall perform such maintenance as soon as is reasonably practical. The City shall coordinate its maintenance with the Professional's operation. 2. Inspection:The Professional shall make or cause to be made a daily physical inspection of the Clubhouse and adjacent grounds, including the parking lot, putting green, and practice range tee area, reporting any unusual or unsafe conditions to the Golf Course Superintendent immediately. 3. Clubhouse: The Professional shall provide janitorial services for the Professional's leased area of Clubhouse as defined in Exhibit 1 to this agreement.These shall include, but not be limited to cleaning of windows no less than once per month during the golf season, shampooing and cleaning carpets no less than once per year or as needed, and, as necessary, storage, and locker areas. AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 8 of 17 4. Grounds: The Professional shall,as necessary, see that the Clubhouse grounds,putting green, parking lot, and practice range tee area, are policed and that any litter accumulation is collected and disposed of. 5. Equipment Maintenance and Repair: The Professional shall be responsible for routine cleaning of City owned fixtures and equipment used by the Professional and shall secure approval from the City Manager prior to hiring out that service or purchasing replacement parts for such item. 6. Utilities: The Professional shall assume full responsibility and expense for all private telephone service, electrical or gas cart service, and routine cleaning of cart storage areas.The Professional shall also assume responsibility of his personal taxes,merchant invoices, and all other liabilities with respect to his operation of the clubhouse. The Professional will be responsibility for expenses associated with electric, water and sewer utility, and trash services as outlined below. a. Electric Service: The City will pay in full all monthly invoices for electric services serving the Clubhouse then later invoice a proportional cost allocated to the Professional as defined within this paragraph. During the period of each year when the Golf Course is open for use by the public, the Professional will be responsible for fifty percent (50%) of the monthly invoiced amount for electric service. If the clubhouse restaurant is operated when the Golf Course is closed each year, then the Professional will be responsible for thirty percent (30%)of electric cost during the closure period.If the restaurant is not operated gottwhen the Golf Course is closed each year, then the Professional is responsible tti i✓'' for fifty percent (50%) of the cost during this period. The aforementioned 5() percentages will be pro-rated to the date of opening or closure of the Golf y Course and/or restaurant. aifi b. Water and Sewer Utility: The Professional will be responsible for fifty percent 6\\t,$1 / (50%) of total water and fifty percent (50%) of total sewer utility expense, which includes base rate and usage,associated to the Golf Course clubhouse. 0" c. Trash Option 2. The Professional will provide and pay for trash services at the ., -v- Clubhouse facility suitable for services being provide under the terms of this agreement. The City Manager will have sole authority to deem services as suitable. Provision of trash services can be negotiated and split, if desired by the Professional,with the operator of the restaurant facility. d. The Professional, City of McCall, or lessee of the McCall City Golf Restaurant may request, in writing, a review of the utility cost share outlined above. Any amendments to this agreement to alter the cost share outlined below must be agreed upon and approved by the City of McCall, Golf Professional, and operator or lessee of the McCall City Golf Course Restaurant. AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 9 of 17 7. Supplies: The Professional shall provide at his expense, supplies and tools necessary for carrying out his maintenance responsibilities, including light bulbs, soap, paper products and like consumables. 8. The City shall be responsible for all facility and ground maintenance and repair not otherwise required to be performed by the Professional, including maintenance of building siding, roofing, windows, decking, stairways,etc. as well as routine cleaning and inspection of the fire suppression system, electrical,plumbing and any structural matters, upkeep of landscaping,turf conditions,and paving. V. FEES: A. All Golf Operations Income will be collected by the Professional on behalf of the City.The Professional shall remit to the City the full amount collected(less credit card processing fees), for green fees, season passes, trail fees, locker rentals, and approved tournament round surcharge, and refunds and reimbursements for the same. The Professional shall provide supporting documentation as determined by the City with all payments made. B. Golf Operations Bonus Compensation:.In the event that the Golf Operations Income exceeds $540,000 annually but less than or equal to $615,000 annually, the Professional shall receive a bonus payment of$3,000.00. In the event that the Golf Operations Income exceeds $615,000 annually, the City shall split Golf Operations Income greater than $615,000 on a basis of 90%to the City and 10%to the Professional to be paid in addition to the$3,000.00 mentioned above. Either party to this contract may request re-negotiation ' of this bonus formula by written notice to the other party not more than 150 days, but at Least 60 days,prior to the third anniversary of the date of execution of this agreement.Any amendment of this bonus provision shall be set forth in writing in an addendum to this agreement. In the event that both party requests re-negotiation and no agreement can be r8ached within 60 days after negotiations begin,the parties shall proceed to mediation wilt each party paying one-half of the cost of mediation. The mediation shall be conducted by a professional who maintains mediation as part of a regular professional practice or business. Selection of the mediator shall be conducted by both parties first attempting to agree upon a mediator and if that is unsuccessful the parties shall each submit the names of two mediators which names shall be placed in a hat or other opaque container from which the City Clerk shall select the mediator by drawing a name. Mediation must be complete not later than 30 days after the mediator is selected unless the parties otherwise agree. C. If either party to this Agreement believes that a change in the annual compensation would be justified,they shall submit a request for renegotiation supported by a justification. D. The parties to this Agreement shall at all times comply with the covenants relating to the obligations issued by the City to finance improvements to the Course. To the extent of any conflict between the terms of this Agreement and the provisions of the City's covenants relating to its obligations,the covenants relating to the obligations shall'prevail. VI. CITY'S GENERAL OBLIGATIONS: AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 10 of 17 A. The City shall maintain the Course, including practice range, to its own standards. This does not preclude advice from the Professional on such matters, but such advice does not obligate,the City to take action. B. The City shall determine the official opening and closing days each season, as well as any necessary closures during such season. The decision to close shall be made by the City. The susceptibility of the course to damage from play, personal safety of the golfers, and the like shall be the criteria upon which such decisions shall be made. Inclement weather conditions alone shall not constitute grounds for closure unless its degree or duration gives rise to the adverse consequences outlined. C. The City does not guarantee an uninterrupted supply of water, or electric current;nor does the City guarantee uninterrupted service in providing any utilities. The City shall not be • liable to the Professional for any loss, damage, cost or expense which may result from the interruption or failure of any utility services. VII. MISCELLANEOUS: A. This agreement is assignable, only upon the City's prior written consent and approval. The . City shall not unreasonably withhold such consent. B. The Professional, at his expense, may make improvements to the pro shop and Clubhouse with priorwritten approval of the City Manager. The actual cost, less depreciation, of any such approved expenditure shall be included in the Professional's buy outs C. Each party to the Agreement shall bear the risk of loss to the individually owned fixtures, equipment, inventory, or structures within the portion of the Clubhouse allocated for the sole use of the Professional.Each shall obtain and maintain such casualty insurance as they deem desirable or appropriate to protect against the risks involved,whether damage,theft, or other loss. D. Persistent difficulties with the public, as evidenced by public complaints which are detrimental to the Golf Course operation, shall be deemed cause for not renewing the agreement or cause for termination. Public complaints about the operation of concessions or the golf play activityshall be deemed those submitted in writing, signed, and addressed as follows: City Clerk, City Hall, 216 East Park Street, McCall, Idaho, 83638. Such complaints shall be copied to the Professional and entered into a file in the City Clerk's office and shall be considered at the Agreement renewal time or if action to terminate this Agreement is commenced. E. The parties to this Agreement shall not conduct or suffer or permit others to conduct any golfmg business activity (e.g. manufacturer's demonstration day) on the Course except as specifically enumerated herein, unless it is agreed by both parties that it is mutually beneficial. F. The Professional shall not engage in any form of unlawful activity on the premises of the Course, and shall not permit or condone any such activity by employees, customers, or others. If observing illegal conduct by employees, customers, or others, the Professional shall report the matter to the police. In that connection, the Professional shall reasonably attempt to provide a drug-free workplace and shall promptly discharge any employee found to be engaging in any unlawful activity or sexual harassment. AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 11 of 17 G. Golf play activities and concessions shall be operated in a business-like manner and,unless addressed by the terms of this Agreement,the Professional shall have the right to conduct these businesses otherwise unhindered by the City. H. Business financial information furnished to City by the Professional shall be confidential and protected from disclosure as allowed under I.C. § 9-340. Such information may be made available by City to the City Manager, City Treasurer, City Attorney, and City Auditors.In the event of termination of this Agreement by either party,the most recent two years of fmancial data shall be provided by the Professional to the top five incoming candidates as identified by the City.If the Professional is unavailable,the City will release the summary information relating to sales and expenses. I. This Agreement contains all agreements of the parties. All prior negotiations and discussions, and all prior agreements if any, are merged into and extinguished by this Agreement. J. The Golf Course Superintendent and his staff, the Professional, his spouse, his children, and his staff shall be exempt from paying greens fees.Additionally, the Professional may provide complimentary rounds to visiting professionals or to other parties as a marketing tool, provided the round is reported as such. The City Manager may limit the number of complimentary rounds.The City Manager may provide free or discounted season passes in support of charitable organizations on a limited basis. K. Negotiations for a renewal or extension of this agreement shall begin, if at all, during the fourth year of this agreement. Either party may initiate negotiations by submitting a written request to negotiate served on the other party. VIII. TERMINATION: A. The parties hereto agree that this agreement is for a term of five(5)years. Should the City seek to terminate the Professional prior to end of the five(5)year term, it may do so only upon the following terms: 1. Termination shall not be allowed without a material breach on the part of the Professional.Material breaches include,but are not limited to,sexual harassment,racial discrimination, intoxication or substance abuse on the job, or gross failure to perform according to the terms of this Agreement. 2. If the City should allege a breach of a material term of this Agreement,the first step in the process shall be for the City to provide the Professional written notification of the alleged breach and the names and substance of the witnesses which have convinced it that such a material breach has occurred.The City is not required to take every criticism or opinion from any person to it as an actionable material breach. If, however, the allegation is deemed material,the City and the Professional shall submit the issues to the City Manager. If the City Manager does not fmd a material breach,the matter shall be deemed final. If the City Manager fmds a material breach, the Professional shall be placed on one month probation to allow him to cure or remedy,to the best of his ability, the alleged breach. 3. For a second or subsequent alleged material breach the parties shall submit the issues to non-binding arbitration.The mediator shall be a person upon whom the City and the AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 12 of 17 Professional can both agree and in the absence of agreement shall be selected at random from a panel of independent neutral arbitrators selected by the City Attorney. The arbitrator may be a retired judge, a practicing attorney, or an active or retired golf professional. If the arbitrator finds no material breach,the matter shall be deemed final. If, however, the arbitrator finds a material breach, the City shall have the option of going on to the arbitration for termination as set forth below, or to fashion some other remedy which it finds acceptable. 4. The procedure required for termination of the Professional for a material breach of this Agreement shall be for parties to submit the same to binding arbitration.In that respect, should the City seek to terminate the Professional, the City shall select one arbitrator, the Professional shall select one arbitrator, and the two selected arbitrators shall select a third arbitrator. The matters which the City contends justify the termination shall be submitted in writing to the Professional at least thirty (30) days in advance of the arbitration panel selection commencing. Upon selecting the arbitration panel, the parties shall provide testimony in accordance with the rules of arbitration as adopted in Idaho at the time or as set by the panel of arbitrators. 5: The parties acknowledge the difficult position of the Professional in dealing with the public and agree not to seek arbitration for matters which are not clearly material breaches of the Agreement or which are not within the control of the Professional. B. The Professional may terminate this Agreement with thirty(30)days written notice for any non-payment by the City, or for other material cause or breach of the terms of this Agreement. In such event, the City has ten (10) days from receipt of the Professional's notice of termination to cure the defects in such notice. C. In the event the Professional is unable to perform due to death,physical disability or mental incapacity,this Agreement shall be deemed terminated. D. In the event of non-performance by either party of non-material terms of this Agreement, the other shall provide written notice of the basis of non-performance; the notified party shall have thirty(30)days to cure the default.If it is not cured within that period,the parties agree to meet and tryto come to an agreement as to how to handle the problem. Non- performance of non-material terms of the Agreement is not grounds for termination. E. Upon termination or upon expiration of the term of this agreement and no replacement or renewal of this agreement with the Professional, the City agrees to require any successor to buy out the Professional, or his guardians, heirs or estate, as the case may be, for on- hand Professional-owned inventory and fixtures, equipment and golf carts, except for distressed or damaged merchandise, and approved capital improvements as follows (a list of said inventory,fixtures, equipment and golf carts is attached hereto as Exhibit A): • 1. Buy-out as used herein means a cash payment in full,not on terms; 2. On hand inventory- actual cost; 3. Fixtures, equipment and golf carts, approved capital improvements - the fair market value as agreed to by the successor and Professional or representatives,provided those items were either purchased as part of the Professional's initial buy in obligation or AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 13 of 17 • • purchased with the written approval of the City and identified as subject to buy out upon termination by inclusion on Exhibit A or addenda thereto; 4. The time limits for buy-out are as follows: a. The Successor and Professional shall have ten(10)calendar days following the appointment of a proposed Successor to negotiate the value of the buy-out. The appointment of a proposed Successor shall not be in excess of ninety(90)days from the date of termination or expiration of the term of thisagreement unless otherwise extended by the Professional. If the appointment is not extended,the time period for the following buy-out provisions shall commence between the City and the Professional on the ninety-first(91st)day following termination or expiration; and b. If the Successor,(or city if applicable),and the Professional are not able to reach an agreement over the values within the foregoing ten (10) day period, they have a total of 7 calendar days thereafter to agree on one or more, (up to 3), third parties to determine the values of all disputed items; and c. Unless otherwise agreed in writing by the Professional and the Successor (or City if applicable), the third party evaluator(s) shall have fourteen (14) days from the date of their selection to place a value on all disputed items.The values so determined are binding on the Successor(or City if applicable); and d. The Professional shall have five(5)days from the date of his receipt of the final valuation to agree or reject the values but the acceptance or rejection must be `y for the entire list of items to be sold as a whole, or retained as a whole;and fr , , e. If the Professional accepts the valuation, the successor has fifteen (15) days to 1, ,A k' pay for the same in cash (no terms). If the successor is unable to comply, the �� � /A City agrees to fulfill this obligation; and �^`g� Y f. If the Professional does not accept the valuation within the time set forth above, Y_ X the City and the Successor are relieved of their respective duties to purchase the At yr'r inventory, fixtures, equipment, golf carts, and approved capital improvements and the same shall be removed from the Golf Course within thirty (30) days thereafter or at such-other time as may be mutually agreed between the Professional and the Successor(or City if applicable). 1� ^ l J q g. The Professional and Successor(or City if applicable)shall split evenly the cost of the evaluators. `�V h. If the Professional seeks to sell the Professional-owned inventory, fixtures, 0:11 ) 0.) equipment or golf carts to someone other than a successor contractor, the City ilti°1\e/ shall have a first right of refusak,and has the option to purchase all,but not some, 5 of the above mentioned items. The right of first refusal applies to any sale by the Professional to a third party within 14 days of the finality of the foregoing buy-out procedure. Should the Professional not desire to sell, he has no obligation to provide the City with a first refusal. IX. COVENANT NOT TO COMPETE: AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 14 of 17 A. Grant of Covenant. Within the geographic area and during the time period set forth in Section IX.B hereof, the Professional shall not (unless acting as an employee of City or with City's prior written consent): 1. Accept employment or conduct business as a golf Professional for or on behalf of any golf course within the prohibited geographic area of Valley and Adams Counties. Employment or business as used herein shall mean any activity by the Professional, directly or indirectly, whether or not for compensation (as proprietor, partner, stockholder [except that a less than one percent (1%) ownership interest in a public corporation shallbe permitted], officer, director, agent, employee, consultant,trustee, affiliate, individual, or otherwise), with or for any golf course, and will include the conduct of any business, activity, advise, assistance, or the like which is, or as a result of the engagement or participation of the Professional, would become, competitive with, or adverse to, the City's golf business. The City's golf business shall herein be referred to as the"Protected Business".Provided,however,that for the purposes of this covenant, private individual or small group golf instruction conducted personally by the Professional shall not be considered"Protected Business"; 2. Permit his name or any derivation thereof to be used by or in connection with any business or activity (even if without compensation) competitive or adverse in any respect with the Protected Business, whether by way of advertising, solicitation, promotion or otherwise; 3. Solicit or divert, or attempt to call on, solicit or divert,any customer or client(whether presently or potentially a client or customer) of the Protected Business with whom he became or becomes acquainted during his involvement with the Protected Business,or otherwise, either for himself/itself or for any other person, firm, entity, LLC, partnership, or corporation; or 4. Induce or attempt to induce any person who is an employee, agent or consultant of the Protected Business to leave the employ of the Protected Business; or 5. Assist or participate in any manner whatsoever with a friend, relative, or acquaintance with any golf activity which could be competitive or adverse in any respect, material or not,with the Protected Business. B. Scope of Covenant. The Covenant granted in Section A shall remain in effect for a period of one(1)year from the date of the termination of this Agreement(the"Covenant Term"), and shall preclude the Professional from carrying on any activity described in Section A, including the normal evolution thereof, anywhere within the Counties of Boise, Idaho, Valley or Adams, in the State of Idaho. C. The Covenant shall terminate 1. Upon the expiration of the Covenant Term; 2. If and to the extent that the protected Business shall be abandoned without sale or transfer to a successor or assign; or 3. Upon the mutual written agreement of City on one hand, and the Professional on the other hand. AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 15 of 17 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-171 Meeting Date August 10, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Review of Council and Mayor Salaries Continued Mayor/Council City Manager Clerk Originator Treasurer Community Development Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: At the July 27, 2017 Council meeting, there was a discussion of a possible increase to the current salaries for the the Mayor and Council Members. The current monthly salary for a City Council Member is $200 and$350 for the Mayor. City Council Members and the Mayor also receive all benefits afforded to regular full time employees of the city of McCall as described in the annual "Employee Benefits Guide" including Idaho PERSI retirement benefits. These salaries and benefits were adopted in 1991 and have not been altered since. State code provides that a Council may adjust salaries for Council Members during election years in August.The Staff were directed to gather information from other city Mayor/Council member salaries and benefits to review. Staff is requesting direction from the Council to prepare an ordinance with a change in salaries for the August 24, 2017 meeting or to leave the salaries as they are.Attached is a brief survey of salaries for Council Members of cities similar in size to McCall RECOMMENDED ACTION: I , `A 6-0-4-1- k-(�.� Direction to staff. RECORD OF COUNCIL ACTION MEETING DATE ACTION July 27,2017 AB 17-151 Review of Council and Mayor Salaries Mayor/Council Salaries Idaho Non-property Sales Tax Cities 2017 August Mayor Council Regular AIC City Annual $ Annual $ Addt'l Benefits Population Meetings/Mo City FTE McCall 4,200 2,400 Persi, Hlth approx. 85%coverage type 3100 3 = 2 reg/1 wrk 73 dependent; EE only D/V/L Stanley 6,120 1,200 Persi, HSA FT EE Only 63 1 1 Donnelly 4,800 3,600 Persi 135 1 4 Lava Hot Springs 7,200 3,000 Persi 400 1 5 Riggins 4,800 1,200 Persi 410 1 4 Ashton 8,400 4,200 Persi 1051 1 7 Ponderay 10,800 4,500 Persi, 100% EE H/D/V/L 1100 2 14 Driggs 25,000 4,800 Mayor only Hlth, V 100%, Depend 80%, 1600 2 12 can purchase D; Mayor& Council - Persi, $50K L, ST/LT Disability, AD&D Sun Valley 21,000 12,000 Persi; 100% Hlth, D, L&Wellness 2000 1 24 Victor 12,000 3,000 Persi; Mayor EE Hlth w/dep; Council EE 2000 2 8 only Hlth Kellogg 6,000 2,400 Persi 2069 1 20 Spirit Lake 6,000 600 Persi 2086 1 13 Montpelier 5,400 2,220 Persi 2509 2 17 Bonners Ferry 7,200 3,600 Persi, H/L 2549 2 30 Homedale 8,400 3,381 Persi 2565 2 12 Filer 7,800 5,400 Persi 2691 2 15 Wendell 7,200 3,600 Persi 2744 2 9 Soda Springs 11,400 7,680 Persi, H/D/V/L; family ins is covered at 2944 2 35 84% Ketchum 37,454 20,808 Persi, H/D/V 3000 2 54 Salmon 11,400 6,000 Persi 3000 2 19 Orofino 8,400 6,000 Persi 3054 2 21 Grangeville 4,200 1,800 Persi 3155 2 17 Heyburn 15,600 4,680 Persi 3223 2 20 St.Anthony 7,200+ 300 travel 2,400+300 travel Persi 3442 2 13 Gooding 9,600 7,200 Persi 3509 2 26 Kimberly 9,000 6,000 Persi, LifeFlight 3610 2 20 Rigby 12,000 3,600 Persi 4029 2 27 Buhl 8,200 4,400 Persi, H/D/V/L; Health is 90%City/10% 4275 2 41 Member American Falls 15,600 3,600 Persi, H/V 4321 2 30 Shelley 10,800 5,400 Persi, H/L 4339 2 20 Fruitland 12,000 6,600 Persi 5087 2 39 Preston 15,600 9,600 Persi, H/D/V/L 5212 2 25 Weiser 7,740 4,800 Persi, H/D/V 5317 1 57 Rupert 12,600 300/per mtg attend 5705 2 64 600/mo= 7,200 max Emmett 18,000 6,000 Persi, Medical Expense reimbursement 6604 2 50 3600/yr; life insurance Middleton 52,000+ 3,000 travel 7,450 CP/5,650 CM Persi, H/D/V/L 6828 2 24 Payette 6,000 3,600 Persi, H/D/V/L 7380 2 49 Rathdrum 18,600 9,696 Persi 7538 1 36 Star 40,000 14,400 H/D/V, no Persi but received $375/mo for 7797 2 5 retirement Sandpoint 14,400 4,800 Persi, H/D/V 7800 2 84 Hailey 24,000 10,200 Persi 8300 2 55 Burley 15,000 4,800 Persi, H/L 10436 2 100 Jerome 12,000 6,000 Persi, H/D/V/L; Family ins is covered at 11184 2 102 50% Garden City 34,000 11,000 CP/10,200 CM Persi, H/D/L 11550 2 75 Blackfoot 65,000 6,000 Persi, H/D/V/L 11740 1 110 Note:there were about 5-6 cities who had mentioned an increase of the Council& Mayor wages-two cities stated how much. Heyburn -amt shown is effective Jan 2018; increased 30%from $12000/$3600 Preston -insurances are not in effect yet but ordinance is being drafted Index: CP -Council President Rathdrum -amt shown is effective Jan 2018; increased 35%from $13800/$7200 CM -Council Member UPCOMING CITY COUNCIL M v cl ccu-est_ August 24, 2017—5:00 pm, TBD—Regular Council Meetin:, 5112/U l0"- 1. Adopt FY18 Budget(Linda) 2. Treasurer's Report(Linda) Consent 3. PUBLIC HEARING SUB-17-01 Shore Lodge Cottages Development Agreement and Final Plat (Delta) 4. CjyvbAir:?0, (1c)ffiri? August 25, 2017—9:00 am- 11:00, Legion Hall— 1. Downtown Core Concepts review and Idaho Street public input summary September 14,2017 5:30 pm, Legion Hall—Regular Council Meeting 1. Monthly Department Reports/Committee Minutes 2. Equipment Lease Agreements (Nathan) j of 3. Lakeshore Disposal Solid Waste CPI Adjustment Request (BessieJo) 10min �/ 4. Recycling Survey Results (Erin) '� 5. Parks &Recreation Advisory Committee (Kurt) �V 3� 6. Planning and Zoning Commission Annual Report(Delta) 7. PUBLIC HEARING PUD-17-01, SUB-17-02 Eagle Lake General Plan and Preliminary Plat (Delta) 8. Curbside Recycling Survey—EAC? (Erin) 9. September 28, 2017—5:30 pm, Legion Hall—Regular Council Meeting 1. Work Session: 2. Tree Advisory Committee (Kurt) 3. Treasurer's Report (Linda) Consent 4. September 29, 2017—9:00 am 11:00, Legion Hall— 1. October 12, 2017—5:30 pm, Legion Hall—Regular Council Meeting 1. Monthly Department Reports/Committee Minutes October 26, 2017—5:30 pm, Legion Hall—Regular Council Meeting 1. Work Session: 2. McCall Redevelopment Agency Annual Report(Michelle) 3. Treasurer's Report (Linda) Consent 4. October 27, 2017—9:00 am11:00, Legion Hall— 1. To be Scheduled: 1. Water Policy Resolution (Nathan Stewart) 2. MCC Title 6 Re-write (Nathan Stewart) 3. Fee Schedule review(Linda &BessieJo) (in connection with budget) 4. PERSI Work Session 5. Resolution CO Detectors 6. Strategic Plan 101 Work Session (Linda) 7. Records Retention Policy update (BessieJo) 8. Investment Policy update 9. Public Hearing—Public Works Fee Schedule Changes 10. Deinhard Lane as Alternative Route Discussion (Michelle and PW) 11. Transportation Plan Discussion 12. Continuous Billing Code Amendment First Touch (Linda) 13. Reallocate Senior Center LOT Monies (BessieJo) Consent 14. Parking Ordinance (Justin) 15. Resolution Alcohol Free Parks 4th of July 16. Work Session—Budget Priorities (Linda)MAY?? 17. City Campus Facilities Timeline (Nate) 18. Senior Center Lease 19. Joint with Library Board Presentation by Jim McNall ICRMP—Library Board vs Council responsibilities for Public Libraries 20. Access Management Plan review? 21. VN Golf Appraisal Contract? AMENDED - AGENDA McCall City Council Regular Meeting July 27, 2017 at 5:30 p.m. McCall City Hall (Lower Level) Legion Hall 216 East Park Street 5:30 p.m. OPEN SESSION ROLL CALL PLEDGE OF ALLEGIANCE APPROVE THE AGENDA CONSENT AGENDA All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately. Staff recommends approval of the following items: 1. City Council Regular Minutes June 29, 2017 2. Payroll Report for Period ending July 14, 2017 3. Clerk Licenses Activity Report 4. Warrant Register—GL 5. Warrant Register—Vendor 6. AB 17-145 Treasurer's Report for June 7. AB 17-147 Request to Approve Resolution 17-13 Adopting City Council Minutes from 2008 8. AB 17-158 Request for Approval of the Consent to Assignment of Lease for Hangar 209, Michael S. Chapman Trust 9. AB 17-161 Request From the Senior Center to Re-allocate Local Option Tax Dollars 10.AB 17-155 Request to Approve the Purchases of an Elgin Whirlwind Street Sweeper STAFF RECOGNITION 5:35 p.m. AB 17-154 Presentation of Certificate of Appreciation to Becky Hearne for 35 years of service Recognition PROCLAMATIONS 5:40 p.m. AB 17-146 Request to Proclaim July 28, 2017 as a Very Special Celebration Of Marjorie Helen Park's 100th Birthday BUSINESS AGENDA MCCALL CITY COUNCIL AGENDA Page 1 of 2 July 27,2017 Regular Meeting—AMENDED 7/25/17 TO REMOVE AB 17-157 McCall Golf Course Tee Box Sign Agreement Approval Request AND ADD AB 17-163 Golf Pro Contract Discussion. 5:45 p.m. AB 17-149 Request to Approve SUB-05-08: Merganser Lake Minor Subdivision Plat Amendment . 5:55 p.m. AB 17-144 Request to Approve the 401 S 3rd Street Pathway Easement PUBLIC HEARING 6:00 p.m. AB 17-148 Request to Adopt Resolution 17-14 to Establish the Corrected Alcohol License Fees for Golf Courses 6:15 p.m. PUBLIC COMMENT At this time, the Mayor will call for any comments from the public on any subject whether or not it is on the agenda for any item(s) the public may wish to bring forward and discuss. Please limit comments to three (3) minutes. The City Council does not take any action or make any decisions during public comment. To request Council action during the Business portion of a Council meeting, contact the City Manager at least one week in advance of a meeting. BUSINESS AGENDA Continued fA20 p.m. AB 17-156 July 4th Update to City Council 06:40 p.m. AB 17-152 Sewer Consolidation Process Update J7:05 p.m. AB 17 157 McCall Golf Course Tee Box Sign Agreement Approval Request (REMOVED 7/25/17) AB 17-163 Golf Pro Contract Discussion Continued(ADDED 7/25/17) ::35 p.m. AB 17-153 Request to Approve Annex Facility Repairs Expenditures j 45 .m. AB 17-159 Selection of a New Council President v. 7: p.m. AB 17-162 Resolution 17-15: Designating the City Clerk and newly appointed Council President as Signatories on the City of McCall's Bank Accounts 0• 00 .m. AB 17-150 Review of McCall City Code § 1.7.2 McCall City Manager Eligibility .20 p.m. AB 17-160 Review Applications for City Council Appointment 8:30 p.m. AB 17-151 Review of Council and Mayor Salaries 8:40 p.m. Upcoming Meetings Schedule Discussion ADJOURNMENT Americans with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance, contact City Hall at 634-7142. MCCALL CITY COUNCIL AGENDA Page 2 of 2 July 27, 2017 Regular Meeting—AMENDED 7/25/17 TO REMOVE AB 17-157 McCall Golf Course Tee Box Sign Agreement Approval Request AND ADD AB 17-163 Golf Pro Contract Discussion. AGENDA Com~ McCall City Council et Regular Meeting /res rlH July 27, 2017 at 5:30 p.m. © ,. g,79/(cf- C1'. J7t McCall City Hall (Lower Level) Legion Fall ( Olzr 216 East Park Street - V 5:30 p.m. OPEN SESSION ROLL CALL ti 5p4.t& /�w��" 61/h- PLEDGE OF ALLEGIANCE � �' 5-16.7.4p ti c 1L zc e i creek.. VAPPROVE THE AGENDA /4444//CONSENT AGENDA / All matters which are listed within the consent section of the agda have been distributed to each member of the McCall City Council for reading and study. Items el- -,, listed are considered routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately. Staff recommends approval of the following items: Ark's 4... 1. City Council Regular Minutes June 29, 2017 2. Payroll Report for Period ending July 14,2017 3. Clerk Licenses Activity Report 4. Warrant Register—GL 5. Warrant Register—Vendor 6. AB 17-145 Treasurer's Report for June tire06tide--- 7. AB 17-147 Request to Approve Resolution 17-13 Adopting City Council Minutes from 2008 8. AB 17-158 Request for Approval of the Consent to Assignment of Lease for Hangar 209, Michael S. Chapman Trust 9. AB 17-161 Request From the Senior Center to Re-allocate Local Option Tax Dollars 10. AB 17-155 Request to Approve the Purchases of an Elgin Whirlwind Street /D Sweeper ,c STAFF RECOGNITION44414-41-1, - d:35 p.m. AB 17-154 Presentation of Certificate of Appreciation to Becky Hearne for 35 years of service Recognition PROCLAMATIONS 5:40 p.m. AB 17-146 Request to Proclaim July 28, 2017 as a Very Special Celebration Of Marjorie Helen Park's 100th Birthday MCCALL CITY COUNCIL AGENDA Page 1 of 2 July 27, 2017 Regular Meeting BUSINESS AGENDA 5:45 p.m. AB 17-149 Request to Approve SUB-05-08: Merganser Lake Minor Subdivision Plat Amendment 5:55 p.m. AB 17-144 Request to Approve the 401 S 3rd Street Pathway Easement ?If . PUBLIC HEARING 6:00 p.m. -E- AB 17-148 Request to Adopt Resolution 17-14 to Establish the Corrected Alcohol License Fees for Golf Courses m wipi—m-mmin At this time, the Mayor will call for any comments from the public on any subject whether or not it is on the agenda for any item(s) the public may wish to bring forward and discuss. Please limit comments to three (3) minutes. The City Council does not take any action or make any decisions during public comment. To request Council.action during the Business portion of a Council meeting, contact the City Manager at least one week in advance of a meeting. BUSINESS AGENDA Continued 6:20 p.m. AB 17-156 July 4th Update to City Council 6:40 p.m. AB 17-152 Sewer Consolidation Process Update 7:05 p.m. AB 17-157 McCall Golf Course Tee Box Sign Agreement Approval Request 7:15 p.m. AB 17-153 Request to Approve Annex Facility Repairs Expenditures 7:25 p.m. AB 17-159 Selection of a New Council President 7:35 p.m. AB 17-162 Resolution 17-15: Designating the City Clerk and newly appointed Council President as Signatories on the City of McCall's Bank Accounts 7:40 p.m. AB 17-150 Review of McCall City Code § 1.7.2 McCall City Manager Eligibility 8:00 p.m. AB 17-160 Review Applications for City Council Appointment 8:10 p.m. AB 17-151 Review of Council and Mayor Salaries 8:20 p.m. Upcoming Meetings Schedule Discussion ADJOURNMENT Americans with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance, contact City Hall at 634-7142. MCCALL CITY COUNCIL AGENDA Page 2 of 2 July 27,2017 Regular Meeting McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-154 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Presentation of Certificate of Appreciation to Mayor/Council Becky Hearne for 35 years of service Recognitionl City Manager Cerk Treasurer Community Development Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library Originator TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: amispigewie is retiring on July 28, 2017. She has enriched the McCall Library with her love, energy and loyalty for.?. s►— . - . . . ._ ' . . _ _ _ . _ Knowing that institutions are only as good as the people who work there, the Library, City employees and City Council would like to present a Certificate of Appreciation for Becky's dedication and service to the McCall community. ,ez w1�) RECOMMENDED ACTION: Present the framed certificate to recognize the service of Becky Hearne. RECORD OF COUNCIL ACTION MEETING DATE ACTION McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-146 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Proclaim July 28, 2017 as a Very Special Mayor/Council Celebration Of Marjorie Helen Park's 100th City Manager ;'�./ Clerk / Originator Birthday Treasurer Community Development Police Department Public Works V� O u-t�" Golf Course COST IMPACT: n/a Parks and Recreation FUNDING n/a Airport SOURCE: Library TIMELINE: July 28,2017 Information Systems Grant Coordinator SUMMARY STATEMENT: Mayor Aymon requested a proclamation to recognize Marjorie Helen Park's 100th birthday. I'ujor rk h.. •-- 1 mem. • . omm .1k • • - • S. SlUtac horn in CTrangeville, Idal, and-Geuther ff' `i •._ . , • ,...eer1/e!r1. .. _ : :_- . • .a. She attended 1biHigh Sshool- abut graduated f. mliatapa-Hi r+945. She moved back to McCall in'1g636.to take care of her agingfMther and ked at--the Past Of#ie. This was during the gold mining years and she had to drag bags of gold across the floor to load shipments to Boise. In 1939 she married Charles D. Bowen moving with him to Warren and Cinnabar as he worked the gold mines, and later to Boise when the mining shut down. After a couple of years Of living in Boise,they moving back to McCall where she worked in the potato industry for years and then for Shavers, where she retired. She loves to fish, dance, hike, pick huckleberries, and work in her flower garden. Matijorie has sewed in.4.46 Daughters, F4-PI Club, (irl S • - : _: - - . _ : .. : - er and was married for 63. ars. Attached is Marjorie Helen Park's 100th birthday proclamation. RECOMMENDED ACTION: �J-y.cCuC. /9 3C, Proclaim July 28,2017 as a Very Special Celebration Of Marjorie Helen Park's 100th Birthday in the City of McCall and authorize the Mayor to sign the proclamation. RECORD OF COUNCIL ACTION MEETING DATE ACTION A4M City of McCall Proclamation July 28, 2017 WHEREAS: Marjorie Helen Park was born on the road as the 5th child to William and Katheryn Park in Grangeville, Idaho on July 28, 1917; and WHEREAS: Marjorie Helen Park spent her childhood traveling Idaho and Oregon with her parents who sold horses; and WHEREAS: Marjorie Helen Park attended school in Nampa, Idaho graduating in 1935; and WHEREAS: Marjorie Helen Park assisted her aunt through illness her senior year and attended high school in McCall during that time; and WHEREAS: Marjorie Helen Park returned to McCall in 1936 to work for the Post Office while taking care of her aging father; and WHEREAS: in 1939 Marjorie Helen Park married Charles D. Bowen moving to Warren where he worked in various mines and was married to him for 63 years; and WHEREAS: the marriage of Marjorie and Charles Bowen produced 2 children, 7 grandchildren, 11 great grandchildren, and 2 great, great grandchildren; and WHEREAS: Marjorie Helen Park has lived in McCall for over 70 years; and WHEREAS: Marjorie Helen Park has served the community as a Job's Daughter as well as an Eastern Star member and volunteered for the 4-H Club and Girl Scouts programs; and WHEREAS: Marjorie Helen Park loves fishing, dancing hiking, picking huckleberries, and working in her flower garden, and travelled during the winter to Mexico and other countries for 40 years; and TO CELEBRATE the 100th birthday of Marjorie Helen Park NOW, THEREFORE, I, Jackie J. Aymon, Mayor of the City of McCall, with the consent of the McCall City Council, do hereby proclaim July 28, 2017 to be Marjorie Helen Park Day In the City of McCall, Valley County, State of Idaho. IN WITNESS WHEREOF, I have hereunto set my hand at McCall City Hall in the City of McCall, Valley County, on this twenty seventh day of July, the year two-thousand and seventeen. Jackie J. Aymon, Mayor McCALL CITY COUNCIL 216 East Park Street -AGENDA BILL McCall, Idaho 83638 Number AB 17-149 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Request to Approve SUB-05-08: Mt�rffrJeraLu*e Mayor/Council Minor Subdivision Plat Amendment 1 City Manager Clerk Treasurer Community Development t.. Originator Police Department Public Works Golf Course COST IMPACT:: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: ASAP Information Systems Grant Coordinator SUMMARY STATEMENT: McCall River Ranch Company has submitted a Minor Subdivision Plat Amendment application to reconfigure Lot 2 into three(3) lots and convert Lots 101 and 103 into Common Area. The total number of platted residential lots remains unchanged. At its July 11, 2017 regularly scheduled meeting, the McCall Area Planning and Zoning unanimously recommended minor plat amendment to City Council for approval. Staff Report, draft Findings of Fact documents,and application materials are attached. RECOMMENDED ACTION: Approve Subdivision Minor Plat Amendment application SUB-05-08 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. RECORD OF COUNCIL ACTION MEETING DATE ACTION McCall City Council Staff Report SUB-05-18 Merganser Lake Minor Plat Amendment July 27, 2017 Applicant: McCall River Ranch Company Agent: Millemann Pittenger& Pemberton, LLP Application: Minor plat amendment Zoning: RE—Residential Estate Description Minor subdivision final plat amendment application to reconfigure Lot 2 into three (3) lots and convert Lots 101 and 103 into Common Area. The total number of platted residential lots remains unchanged. Procedural History At its July 11, 2017 regularly scheduled meeting,the McCall Area Planning and Zoning unanimously recommended minor plat amendment to City Council for approval. Comments Agency— Valley County Cadastral Specialist In an email and attachment dated June 8, 2017,the County Cadastral Specialist identified some minor discrepancies on the plat and asked that they be addressed prior to recordation. McCall Fire and EMS In an email dated June 14, 2017, McCall Fire stated no concerns with the proposed plat amendment. Idaho Power In an email dated June 15, 2017, Idaho Power stated that power services will need to be extended to serve new lots 101 and 103. Valley County Surveyor In a letter dated June 16, 2017, the County Surveyor stated the following: 1. Closure sheets were not received and thus was not able to check all labels. 2. The Valley County Cadastral Specialist highlighted some minor labeling discrepancies in a review dated 06/08/2017 and I agree with her findings. 3. Sheet 1: Check the spelling of"measured" on the Basis of Bearings note. McCall City Council Page 1 of 3 Staff Report SUB-05-08:Merganser Lake Minor Plat July 27,2017 4. Sheet 5:Change the year in the"Approval of the City Planning and Zoning Commission"to 2017. 5. Place the"floodplalh" note as required by County Ordinance. Other than these minor changes, I find the plat complies and recommend approval. Additional Note: I see that a River Ranch McCall Owners Association meeting will be held prior to the Planning and Zoning meeting to discuss the designation of previously platted Lots 101 and 103 as Common Area. I'r.curious Ile vote of approval by the Association would be required to alter the previously platted Common Area.This is an interesting scenario as McCall River Ranch Company owns previously platted Lots 101 and 103 and the Common Area will grow in land area from this Amended Plat. McCall City Engineer In an email dated June 21,2017,the City Engineer stated the following: 1. Sheet 2 of 5: City GIS information and locates indicate that an existing City fire hydrant is located outside of the 20'wide Utility Easement along the west property line of Lot 2. Please locate this fire hydrant and provide an additional"poclpet easement"to provide ten feet(10:) of clearance around all sides of the hydrant(maximum width of 20'to match existing easement). 2. Sheet 3 of 5: In a similar manner to Comment#1, City GIS information and locates indicate that an existing City fire hydrant and water line is located slightly outside ofthe existing street ROW and utility easements along the frontage of Lots 104 and 1054. It is understood that these two lots are not part of this re-plat. Can this issue be addressed to provide the necessary waterline easement(s)on these two lots? 3. Sheet 2 of 5, and 3 of 5: The Snow Removal and Utility Easement along River Ranch Road and Saddle Court is labeled as 20'wide, but it is believed the width decreases to only 12'wide along Headquarters Road. Please label this easement width along Headquarters Road, and revise/clarify as needed for Lots 5A and 6A(sheet 2) and Common Area A(sheet 3). 4. Once all revisions have been completed, please prepare and submit two digital (CAD)files (MMG and SPG versions) prepared In accordance with the City's digital data submission standards (DDSS). Based on this initial review, it appears likely that the project will conform to the City's engineering and GIS requirements. Conditions of Approval 1. Prior to recordation of the amended plat,the applicant shall receive final engineering approval (see Agency Comments). 2. Prior to recordation of the final plat,the applicant shall submit digital files of the amended plat in accordance with the McCall Digital Data Submission Standards (DDSS)for City of McCall review and approval. McCall City Council Page 2 of 3 Staff Report SUB-05-08:Merganser Lake Minor Plat July 27,2017 3. The final plat shall be fully executed and recorded prior to issuance of a building permit for any of the reconfigured lots. 4. Prior to issuance of a building permit for Lot 101 or 102,the applicant shall complete the water meter service for these lots. 5. Any new or extended utility services shall be installed underground. 6. The applicant shall provide the City of McCall with a .PDF copy of the recorded plat immediately upon recordation. McCall City Council Page 3 of 3 Staff Report SUB-05-08:Merganser Lake Minor Plat July 27,2017 Merganser Lake Minor Plat Amendment—Findings of Fact McCall City Council—July 27,2017 Page 1 of 10 IN RE: ) McCALL CITY COUNCIL Merganser Lake ) FINDINGS OF FACT,CONCLUSIONS OF LAW,AND Minor Plat Amendment ) DECISION Application Number: ) SUB-05-08 ) FINDINGS OF FACTS Applicant: McCall River Ranch Company Representative(s): Millemann Pittenger& Pemberton, LLP Application: Minor subdivision final plat amendment application to reconfigure Lot 2 into three (3) lots and convert Lots 101 and 103 into Common Area.The number of platted lots is not proposed to change. Procedural History: At its July 11, 2017 regularly scheduled meeting,the McCall Area Planning and Zoning unanimously recommended minor plat amendment to City Council for approval. • Location: Portions of Merganser Lake PUD, Situate in NE1/4,Section 20,T18N, R3E, BM,City of McCall,Valley County, Idaho. Public Notices: Public Noticing is not required for minor plat amendments. Zoning Districts: The underlying zoning of the property is RE—Rural Residential Estate (5 acres). However,the subject property is within the River Ranch PUD which allows lots to vary from the minimum dimensional standards of the underlying zone and was approved for 2.3 acres per unit. Property Size: Total property size: 12.78 acres Merganser Lake Minor Plat Amendment—Findings of Fact McCall City Council—July 27,2017 Page 2 of 10 Common Area Parcel A is currently 6.47 acres in size, and residential Lot 2 is 4.69 acres in size. Residential Lots 101(.19 acres) and 103 (.11 acres),which are currently residential lots, are being absorbed into the Common Area Parcel.The applicant proposes to divide Lot 2 into three lots of.79 acres, .58 acres and 3.33 acres in size. Parking Spaces: The proposed minor plat amendment does not alter the number of provided or required parking spaces. APPROVAL STANDARDS Title 9,Chapter 1 Subdivision and Development Provisions 1. The applicant, based on the size of the proposed subdivision, may be required to submit an accompanying Planned Unit Development application [MCC 9.1.02.E &Table 9.1.02].The subject property is part of the larger River Ranch PUD, approved in 2001.The total number of lots and density is unchanged by the proposed minor plat amendment,therefore no amendment of the PUD is necessary. 2. No subdivision shall be approved which affects the ability of a political subdivision of the state, including school districts,to deliver services without compromising quality or service delivery to current residents or imposing substantial additional costs upon current residents, unless the subdivider provides for the mitigation of the effects of subdivision [MCC 9.1.02.G].The proposed subdivision is within existing taxing districts, including school and fire, and will not impose substantial additional costs upon current residents. 3. When an owner of contiguous parcels proposes to subdivide any portion of the contiguous parcels,an area development plan shall be submitted and approved.The commission and Merganser Lake Minor Plat Amendment—Findings of Fact McCall City Council—July 27,2017 Page 3 of 10 council shall evaluate the following basic site criteria and make appropriate findings of fact regarding the area development plan [MCC 9.1.02.H]. a. Streets, whether public or private, provide an interconnected system and shall be adequate to accommodate anticipated vehicular and pedestrian traffic and to meet the requirements of its functional classification. Streets associated with this subdivision are existing and are not proposed to change as a result of the minor plat amendment. b. Nonvehicular circulation routes provide safe pedestrianways and bicycleways and provide an interconnected system to streets, parks and green space, public lands, or other destinations. No pedestrian or bicycle connectivity improvements are proposed for this subdivision. A separated pathway is located along the Mission Street frontage of the platted area. c. Water main lines and sewer main lines are designed in the most effective layout feasible and meeting the applicable standards. The subdivision utilizes City water and private sewer drain fields. A water meter service will be installed to serve the newly configured Lot 101 and Lot 103. d. Other utilities, including power,telephone, and cable, are designed in the most effective layout feasible. Idaho Power has indicated that power lines will need to be extended to serve the new Lot 101 and Lot 103.The location of power and other utilities was not provided in the application. e. Park land is most appropriately located on the contiguous parcels. No park land is proposed or provided within the subdivision. The parks requirement (MCC 9.3.10) does not apply because the greater Planned Unit Development (PUD)was approved prior to the establishment of this code requirement and no additional unit density is proposed within the PUD. Merganser Lake Minor Plat Amendment—Findings of Fact McCall City Council—July 27,2017 Page 4 of 10 f. Grading and drainage are appropriate to the contiguous parcels.The grading, drainage and stormwater management for will remain unchanged from the originally constructed project. g. Development avoids easements and hazardous or sensitive natural resource areas. Wetlands are delineated on the proposed plat and subject to regulation by the Army Corps of Engineers. 4. The subdivision application contains more than four(4) lots and is therefore not eligible for the Record of Survey procedure [MCC 9.1.05.B.1].The Merganser Lake PUD Subdivision includes more than four lots and is therefore not eligible for the Record of Survey procedure. 5. All subdivisions of land, records of survey, and all dedications and vacations of streets must comply with the McCall Area Comprehensive Plan as adopted by the council and with the current zone as defined in title Ill of the McCall City Code [MCC 9.1.06].The proposed subdivision is in substantial conformity with the McCall Area Comprehensive Plan and the approved River Ranch PUD. Subdivision Design Standards [MCC Title 9, Chapter 3] 1. Blocks: The proposed minor plat amendment does not result in any changes to the blocks or streets of the subdivision. 2. Lots: Open space lots are clearly designated as such, and the lot size is appropriate for the type of development and use contemplated. 3. Streets: No new public or private streets are proposed. 4. Alleys: N/A 5. Easements: Utility and snow storage easements are indicated on the proposed plat.Additional easement areas are needed to ensure that the existing fire hydrants are within appropriate easements. Merganser Lake Minor Plat Amendment—Findings of Fact McCall City Council—July 27,2017 Page 5 of 10 6. Pedestrian and Bicycle Pathways and Greenbelts: No additional pedestrian or bicycle pathways are proposed. A separated pathway is located along the Mission Street frontage of the platted area. 7. Snow Storage: No change to the current snow storage areas are necessary or proposed as part of the minor plat amendment. 8. Monuments and Signage: No additional monuments or signage is proposed. 9. Parks: N/A Subdivision and Development Improvement Requirements [MCC Title 9,Chapter 6] 1. Streets:All streets are existing. 2. Sidewalks: No sidewalks exist or are proposed within the subdivision. 3. Drainage Facilities:The proposed plat amendment does not represent a significant change in the residential land use and associated storm water management. 4. Water Supply:The subdivision utilizes City water services. A water meter service will be installed to serve the newly configured Lot 101 and Lot 103. 5. Sanitary Sewer: Lots within the subdivision are served by private sewer drainfields that are located on designated adjacent lots. 6. Dry Lines: Dry water and sewer lines are not required. 7. Paved Pathways: No pedestrian or bicycle connectivity improvements are proposed for this subdivision. A separated pathway is located along the Mission Street frontage of the platted area. 8. Underground Power,Telephone and Cable:All cable, power and telephone lines shall be buried. 9. Landscaping: No change to the existing landscaping is proposed. 10. Buffers: No additional landscape buffers are proposed. Merganser Lake Minor Plat Amendment—Findings of Fact McCall City Council—July 27,2017 Page 6 of 10 11. Irrigation Wells: N/A 12. Building Numbers: N/A 13. Perimeter Walls, Gates, Fences and Berms: No walls,fences, gates or berms are proposed as part of the plat amendment. 14. Driveways:As stated in the subdivision CC&Rs, driveway location and widths are approved by the subdivision Design Committee. Development Agreement [MCC 9.6.061:There is currently a Development Agreement between the applicant and the City of McCall dated November 1, 2001 (Instrument No. 258619), and an Amendment dated August 3, 2005 (Instrument No. 298490).The applicant does not propose any additional amendments at this time. Other Provisions Applicable to All Subdivisions and Development[MCC 9.7.09] 1. Public Places:The proposed subdivision increases the size of the open space parcel by absorbing existing lots 101 and 103, which are .18 acre and .11 acres in size. 2. Streets and Access: Streets are existing. 3. Rural Settlement: No additional landscaping is proposed. 4. Culture/Community: N/A 5. Visual: No unique views will be impacted by the proposed subdivision amendment. 6. Architecture: No changes are proposed to the subdivision Design Guidelines which stipulate architectural requirements. 7. Site Design: No lot grading or land disturbance is proposed. DEPARTMENT/AGENCY COMMENTS Valley County Cadastral Specialist Merganser Lake Minor Plat Amendment—Findings of Fact McCall City Council—July 27,2017 Page 7 of 10 In an email and attachment dated June 8, 2017,the County Cadastral Specialist identified some minor .discrepancies on the plat and asked that they be addressed prior to recordation. McCall Fire and EMS In an email dated June 14, 2017, McCall Fire stated no concerns with the proposed plat amendment. Idaho Power In an email dated June 15,2017, Idaho Power stated that power services will need to be extended to serve new lots 101 and 103. Valley County Surveyor In a letter dated June 16, 2017, the County Surveyor stated the following: 1. Closure sheets were not received and thus was not able to check all labels. 2. The Valley County Cadastral Specialist highlighted some minor labeling discrepancies in a review dated 06/08/2017 and I agree with her findings. 3. Sheet 1: Check the spelling of"measured" on the Basis of Bearings note. 4. Sheet 5: Change the year in the "Approval of the City Planning and Zoning Commission"to 2017. 5. Place the "floodplain" note as required by County Ordinance. Other than these minor changes, I find the plat complies and recommend approval. Additional Note: I see that a River Ranch McCall Owners Association meeting will be held prior to the Planning and Zoning meeting to discuss the designation of previously platted Lots 101 and 103 as Common Area. I'm curious if a vote of approval by the Association would be required to alter the previously platted Common Area.This is an interesting scenario as McCall River Ranch Company owns previously platted Lots 101 and 103 and the Common Area will grow in land area from this Amended Plat. McCall City Engineer In an email dated June 21, 2017,the City Engineer stated the following: Merganser Lake Minor Plat Amendment—Findings of Fact McCall City Council—July 27,2017 Page 8 of 10 1. Sheet 2 of 5: City GIS information and locates indicate that an existing City fire hydrant is located outside of the 20'wide Utility Easement along the west property line of Lot 2. Please locate this fire hydrant and provide an additional"pocket easement"to provide ten feet40'4.of clearance around all sides of the hydrant(maximum width of 20'to match existing easement). 2. Sheet 3 of 5: In a similar manner to Comment#1, City GIS information and locates indicate that an existing City fire hydrant and water line is located slightly outside of the existing street ROW and utility easements along the frontage of Lots 104 and 105. It is understood that these two lots are not part of this re-plat. Can this issue be addressed to provide the necessary waterline easement(s)on these two lots? 3. Sheet 2 of 5,and 3 of 5: The Snow Removal and Utility Easement along River Ranch Road and Saddle Court is labeled as 20'wide, but it is believed the width decreases to only 12'wide along Headquarters Road. Please label this easement width along Headquarters Road, and revise/clarify as needed for Lots 5A and 6A(sheet 2)and Common Area A (sheet 3). 4. Once all revisions have been completed, please prepare and submit two digital (CAD)files (MMG and SPG versions) prepared In accordance with the City's digital data submission standards (DDSS). Based on this initial review, it appears likely that the project will conform to the City's engineering and GIS requirements. CONCLUSIONS OF LAW 1. The City of McCall has provided for the processing of application for Subdivision,authorized by Section 67-6512, Idaho Code, pursuant to Title 9, Chapter 2 of McCall City Code. 2. Upon compliance with the conditions noted below,the application meets the Subdivision Standards set forth in Title 9 of McCall City Code. Merganser Lake Minor Plat Amendment—Findings of Fact McCall City Council—July 27,2017 Page 9 of 10 DECISION THEREFORE,the McCall City Council hereby approves this Subdivision application, provided that the following conditions are met: 1. Prior to recordation of the amended plat,the applicant shall receive final engineering approval (see Agency Comments). 2. Prior to recordation of the final plat,the applicant shall submit digital files of the amended plat in accordance with the McCall Digital Data Submission Standards(DDSS)for City of McCall review and approval. 3. The final plat shall be fully executed and recorded prior to issuance of a building permit for any of the reconfigured lots. 4. Prior to issuance of a building permit for Lot 101 or 103,the applicant shall complete the water meter service for these lots. 5. Any new or extended utility services shall be installed underground. 6. The applicant shall provide the City of McCall with a .PDF copy of the recorded plat immediately upon recordation. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKING ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code§67-8003,an owner of real property that is the subject of an administrative or regulatory action may request a regulatory taking analysis. Such request must be in writing,and must be filed with the City Clerk not more than twenty-eight(28)days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of McCall. Pursuant to Idaho Code §67-6521,an affected person i.e.,a person who has an interest in real property which may be adversely affected Merganser Lake Minor Plat Amendment—Findings of Fact McCall City Council—July 27,2017 Page 10 of 10 by the issuance or denial of the application to which this decision is made, may within twenty-eight(28) days after the date of this Decision and Order,seek a judicial review as provided by Chapter 52,Title 67, Idaho Code. Findings of Fact adopted this 27th day of July, 2017. Jackie J. Aymon, Mayor Attest: BessieJo Wagner, City Clerk STATE OF IDAHO, : ss: County of Valley On this day of , 20 before me, a Notary Public, appeared JACKIE J. AYMON and BESSIEJO WAGNER, known, or identified to me to be the MAYOR and CITY CLERK, respectively, of CITY OF MCCALL that executed the said instrument, and acknowledged to me that they executed the same on behalf of THE CITY OF MCCALL. (SEAL) Notary Public for Idaho Commission Expires: McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-144 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Request to Approve the 401 S 3rd Street Pathway Mayor/Council Easement City Manager w� Clerk Treasurer Community Development ' Originator Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: As a condition of approval from an old land use application, the property located at 401 S. 3rd Street (currently the Community Real Estate Building)was required.to provide a pathway easement.,The current owner,Kate McMurray, is trying to sell her building and would like to make sure that all outstanding issues with the City are resolved. This is an important piece of pathway as shown on the McCall Area Pathway Master Plan and it connects the existing separated pathway to the new The Print Shop pathway. The attached pathway easement with legal and exhibit have been reviewed by Staff and the City Attorney. RECOMMENDED ACTION: Approve the 401 S 3rd Street Pathway Easement and authorize the Mayor to sign all necessary documents. RECORD OF COUNCIL ACTION MEETING DATE ACTION RECREATIONAL PATHWAY EASEMENT This Recreational Pathway Easement is made by and between CRE PROPERTY LLC,an Idaho limited liability company(hereinafter called the "CRE "), and City of McCall,a municipal corporation of the State of Idaho, (hereinafter called the "City"). RECITALS The parties entered into an Agreement, dated June 30, 2008, which was recorded with the Valley County, Idaho Recorder as Instrument No. 334282("Agreement"). The fmal condition of the Agreement to be satisfied by CRE is a pathway easement,which CRE grants pursuant to this Recreational Pathway Easement. AGREEMENT/GRANT OF EASEMENT NOW, THEREFORE, for the reasons recited above, and in consideration of their mutual promises contained herein, CRE and the City, intending to legally bind themselves,their successors, assigns, heirs, executors, administrators,agents, employees and all other persons claiming by or through them, do hereby grant, covenant, agree and declare as follows: 1) Grant of Easement: CRE hereby grants and conveys unto City, in perpetuity, an irrevocable,non exclusive Recreational Pathway Easement, over the real property more particularly described on Exhibit A and depicted at Exhibit B, both of which are attached hereto (hereinafter called the"Easement"). The easement is hereby dedicated for the use by the general public as a non motorized recreational pathway, subject to the conditions set forth below. 2) Terms of Easement: a) The City shall have the right to improve the Easement for a public pathway. CRE shall have no obligation to improve the Easement. b) Once a pathway is constructed,the City shall reasonably maintain and repair the Easement as necessary,to facilitate the safe use thereof by the public. The City shall, and by this agreement does, indemnify and hold harmless CRE from any and all damages to property, injuries to persons and any claims or causes of action that arise from the use of the Easement by any person. c) CRE, together with CRE's guests, invitees, successors and assigns, shall be entitled to use the Easement in any manner which does not materially interfere with the use thereof by the public, including but not limited to use of the Easement for vehicular access. Notwithstanding the foregoing,there is a sign RECREATIONAL PATHWAY EASEMENT- 1 v7/18/2017 located within the Easement, the westerly edge of which is 10' from the westerly edge of the Easement. Such sign is depicted at Exhibit B. CRE shall have the right to maintain the sign in its current location. d) Limitation of Liability of CRE: The provisions of Idaho Code Section 36-1604 shall apply with regard to the use of the Easement by the public, including but not limited to the following: (1) CRE Exempt from Warning.ACRE owes no duty of care to keep the Easement safe for entry by others for recreational purposes, or to give any warning of a dangerous condition, use, structure, or activity on such premises to persons entering for such purposes.Neither the installation of a sign or other form of warning of a dangerous condition, use, structure, or activity,nor any modification made for the purpose of improving the safety of others,nor the failure to maintain or keep in place any sign,other form of warning, or modification made to improve safety, shall create liability on the part of CRE where there is no other basis for such liability. (2) RE Assumes No Liability.CRE does"not,with regard to individuals who are either directly or indirectly invited or permitted to use the Easement for no charge for recreational purposes,thereby: (i) Extend any assurance that the Easement is safe for any purpose; or, • (ii) Confer upon such person the legal status of an invitee or licensee to whom a duty of care is owed; or, (iii) Assume responsibility for or incur liability for any injury to person or property of such persons. (3) CRE Not Required to Keep Easement Safe.Nothing in this section shall be construed to: (i) Create a duty of care or ground of liability for injury to persons or property;or, (ii) Relieve any person using the Easement for recreational purposes from any obligation which they may have in the absence of this section to exercise care in their use of such land and in their activities thereon,or from legal consequences or failure to employ such care; or, (iii) Apply to any person or persons who for compensation permit the land to be used for recreational purposes. (4) User Liable for Damages.Any person using the Easement for recreational purposes,with or without permission, shall be liable for any damage to property which they may cause while on said property. 3) Recordation: This Recreational Pathway Easement and any amendment thereto shall be recorded in Valley County,Idaho. RECREATIONAL PATHWAY EASEMENT-2 v7/18/2017 IN WITNESS WHEREOF, CRE and the City have caused this Easement to be duly executed the day and year specified by their signatures below. CRE: CRE PROPERTY LLC BY: Date: KATHY D. McMURRAY,Manager ACCEPTED AND ACKNOWLEDGED BY THE CITY: CITY OF MCCALL By: JACKIE J.AYMON,Mayor ATTEST: By: BESSIEJO WAGNER, City Clerk STATE OF IDAHO ) ) ss. County of Valley ) On this day of , 2017, before me, a Notary Public in and for said State,personally appeared KATHY D. McMURRAY,known or identified to me to be the Manager of CRE PROPERTY LLC,the limited liability company that executed the instrument or the person who executed the instrument on behalf of said limited liability company, and acknowledged to me that such limited liability company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. NOTARY PUBLIC FOR IDAHO My Commission Expires: RECREATIONAL PATHWAY EASEMENT-3 v7/18/2017 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-148 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Request to Adopt Resolution 17-14 to Establish the Mayor/Council Corrected Alcohol License Fees for Golf Courses City Manager Clerk „ittli Originator 66� Treasurer (/04- - .,L1 LAN-f Ce%` Community Development L Police Department )4,4"- -- Public Works kve- Golf Course COST IMPACT: n/a Parks and Recreation FUNDING n/a Airport SOURCE: Library TIMELINE: n/a Information Systems Grant Coordinator SUMMARY STATEMENT: The City Council reviewed the alcohol licensing fees at their October 20, 2016 meeting. Although the City is charging less than the State allows for alcohol licensing,the Council was not interested in increasing these fees at that time. Staff also presented information that the State of Idaho has a different pricing scale for Golf Courses as it pertains to licenses for liquor by the drink. The State charges Golf Courses $200 when the city's population is less than 20,000. Therefore the City can only charge 75%of that equaling$150. To correct the amount the City is charging for Golf Course alcohol licensing, the Council directed staff to draft a resolution and hold a public hearing to establish this fee. Resolution 17-14 and the corresponding State Codes are attached. �j /✓ v 6 d RECOMMENDED ACTION: Hold the Public Hearing 2. Adopt Resolution 17-14 to establish the corrected Alcohol Licensing Fees for Golf Courses within ' the city limits and authorize the Mayor to sign all necessary documents. RECORD OF COUNCIL ACTION MEETING DATE ACTION October 20,2016 Council reviewed the current and proposed liquor licensing fees mlogr City of McCall RESOLUTION NO. 17-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF McCALL, IDAHO, MAKING CERTAIN FINDINGS AND ADOPTING THE FEE SCHEDULE FOR ALCOHOL BEVERAGE LICENSES FOR GOLF COURSES lN THE CITY OF McCALL AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Idaho State Code § 23-904(6)(a) provides that for each on premise liquor license issued to a golf course the state will charge a$200.00 licensing fee; and WHEREAS,Idaho State Code § 23-916 provides that a City is authorized to license the sale of on premise liquor at retail and may impose and collect license fees not to exceed seventy-five percent (75%)of what the state charges for such license; and WHEREAS, the City complied with Idaho Code 63-1311A, by placing a Public Notice in the Star-News on July 13,and July 20,2017 announcing a public hearing on July 27,2017 to consider changes to the alcohol licensing fees for golf courses; and WHEREAS,the City Council conducted a public hearing at the July 27,2017 Council meeting,as required by law, and considered public comment, and deliberated upon the recommended fee schedule changes; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MCCALL,Valley County, Idaho that: Section 1: The following fee schedule for alcohol beverage licenses as herein provided below is hereby adopted: Fee Schedule for Alcohol Beverage Licenses for the City of McCall Transfer of Transfer of Prorated Yearly Fees License Fees Location Fees o (33%) (25%) Fees (66/o) Retail Beer (on premises) $200.00 $66.50 $50.00 $133.00 Retail Beer (off premises) $50.00 $16.50 $12.50 $33.00 Retail Wine (on premises) $200.00 $66.50 $50.00 $133.00 Retail Wine (off premises) $50.00 $16.50 $12.50 $33.00 Liquor (on premises) $375.00 $125.00 $93.75 $250.00 Golf Course (on premises) $150.00 $49.50 $37.50 $99.00 Li uor The Expiration Date shall be August 31 of each year. Page 1 of 2 Resolution 17-14 Alcohol Beverage License Fee Schedule July 27,2017 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-156 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter July 4rh Update to City Council Mayor/Council City Manager rte_ -- � a4--) 0 Clerk Treasurer — 4 Comm / Police DepartmentunityDevelopment - Public Works Golf Course COST IMP T: N/A Parks and Recreation KW Originator FUNDING N/A Airport SOURCE: f Library TIMELINE: N/A / —� )<A Information Systems Grant Coordinator SUMMARY STATEMENT: While this year's activities, logistics, and the demands on staff and volunteers are still fresh in everyone's mind; we would like to initiate a debrief discussion following the July 4th (Lakeside Liberty Fest) event. the wav fo war Participating agencies will include McCall Parks and Recreation, Police Department, Communications Manager, and McCall Fire Department. f, RECOMMENDED ACTION: Communicate the Council's thoughts on this year's event and work tow ds identifying a direction to begin laying out what the event could/should look like for 2018. _ RECORD OF COUNCIL ACTION MEETING DATE ACTION / / toot J_eLA 7 Ate ? - t� f e-Lti 9.-4--e9 I 30 �o C F-C.Q„ r rt-1 _ he / 9 4 frtm-i SM-60 (a 0 a, ., ", McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-152 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approvals Initials Originator or Supporter Sewer Consolidation Process Update(s) Mayor/Council &04-4.--"e4 ' , City Manager .-'l/ Originator Clerk Treasurer 0,7) Community Development Police department Public Works ,'`‘'v`v -- Golf Course COST IMPACT: N/A t,t, ' _ Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: October 2017 Information Systems Grant Coordinator SUMMARY STATEMENT: The intent of this agenda bill is to provide the City Council with updates regarding the transition of ownership for the City of McCall Wastewater System to the Payette Lakes Recreational Water and Sewer District. Staff will come prepared to provide the latest updates regarding: - Transition Timeline - Bonding/Financing and City Debt Timeline /e - Sewer Rate Implementation Timeline - Status/Way Forward for Reuse Project and Permitting 7 t't1 L4 - Communication with PLRWSD and City Sewer Patrons RECOMMENDED ACTION: def — No direction requested; for general discussion with the City Council. 2' � � RECORD OF COUNCIL ACTION MEETING ACTION DATE 11'01 rl r ryJ l2 dl` dtOt . �Ur • McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-163 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approvals Initials Originator or Supporter Mayor/Council /. 2 `jib. – ,i' 2 ra m f fa j- - City Manager /" Z— Originator Clerk ____ Treasurer Community Development Police department Public Works Golf Course COST IMPACT:: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: During the last Council meeting, Council members discussed term and bonus options for the golf pro contract. Staff was instructed to restructure bonus options to provide for consideration of the Council at a future meeting. .• - . - . . .. '. ..' . . .. . . ' - -- . .. . . . After an attempt to have miglifeakijaafitiiewiremeliivte for a bonus, staff found that this method would pose risk to both parties. Y.' . . - -- - . .. - . . Two options, with different expected payouts, for use have been provided for consideration of the Council in the attached draft agreement. This agenda bill will also allow for any other feedback from the Council on contract language. If final feedback is obtained on this agreement, a final/clean copy of the agreement will be provided to the Council for approval at the next meeting. RECOMMENDED ACTION: Staff requests direction of the Council on any matters of interest in the draft golf pro agreement and also requests direction on the bonus compensation provision. RECORD OF COUNCIL ACTION MEETING ACTION DATE McCALL MUNICIPAL GOLF COURSE AGREEMENT FOR PROFESSIONAL GOLF SERVICES THIS AGREEMENT, made and entered into this day of , 2017, by and between the CITY OF McCALL, IDAHO, (the "City") a Municipal Corporation, organized and existing under the laws of the State of Idaho, and Allan Morrison, whose address is 308 Camp Road, McCall, Idaho,hereinafter called ("the Professional"). WITNESSETH: . S, the Ci' wri. 7) ho aodesir contract for five (5) years ending October 31, 2022, for the operation thereof by the Professional upon the terms and conditions hereinafter set forth; NOW THEREFORE,the parties do hereby mutually agree as follows: I. QUALIFICATIONS OF PROFESSIONAL: Professional shall be a Class A member of the Professional Golf Association (PGA) in good standing for the duration of this agreement. All services rendered shall be in conformity with the PGA Code of Ethics. II. GENERAL CONDITIONS: A. Definitions: 1. Professional: Allan Morrison; 2. City: The City of McCall,Valley County, Idaho; 3. Season: The official golf season shall run from May 1 through October 31. The length of the Season may be adjusted as weather permits. 4. Golf Advisory Committee: The Golf Course Advisory Committee, as established by the McCall City Council,pursuant to McCall City Code § 1-10-1. 5. Course: McCall Municipal Golf Course 6. Data: In addition to other data required to be provided in this Agreement, the Professional upon request from the City Treasurer or City Manager, shall provide data relevant to the operation and success of the business. The City may withhold payment to the Professional if the required Information is not provided. This data shall be deemed confidential in nature, with disclosure limited to the City Treasurer, the City Manager, the City Auditors, and City Council. Public disclosure shall be exempt pursuant to Section 9-340 Idaho Code, unless otherwise consented to by the Professional. At any time discussion of the data referred to herein is required between the City Council and the Professional, such discussion by the City Council would be open to the public. Therefore, it is understood that the Professional will request an executive session with the City Council to hold this discussion in private. Failure to AGREEMENT FOR PROFESSIONAL GOLF SERVICES November 28,2017 PAGE 1 of 18 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-157 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approvals Initials Originator or Supporter McCall Golf Course Tee Box Sign Agreement Mayor/Council Approval Request City Manager r' Originator Clerk Treasurer Community Development Police department Public Works Golf Course COST IMPACT:: N/A ' Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: October 2017 Information Systems Grant Coordinator SUMMARY STATEMENT: On March 23, 2017 the City Manager and McCall n's Association (MMA) presented a proposal for management of tee box signs on the McCall Golf Cour to the City Council. The general concept of this proposal is for the MMA to purchase and maintain tee x signs on the golf course and to also arrange advertising to be placed on the respective signs. The reven received by the MMA would be used to cover costs for sign purchase/maintenance with the net revenue returning to support McCall Golf Course projects. The Council directed staff to establish an agreement for this'ise. Attached to this agenda bill is a license agreement,prepared by White Peterson,to solidify this arrangeikent. RECOMMENDED ACTION: Approve the Tee Box Sign Luse Agreement between the City of McCall and McCall Men's Association, and authorize the Mayor to gn all necessary documents. RECORD OF COUNCIL ACTION MEETING AC ON DATE TEE BOX SIGN LICENSE AGREEMENT THIS Tee Box Sign License Agreement("Agreement") is made and entered into this day of ,2017,between the CITY OF McCALL,IDAHO,hereinafter"McCall," and the McCALL MEN'S ASSOCIATION, hereinafter referred to as"MMA." WITNESSETH: WHEREAS,McCall has agreed to allow MMA to place tee box signs containing advertising at each of the 27 holes on the McCall Golf Course. NOW THEREFORE, MMA and McCall covenant and agree as follows,to-wit: 1. The placement sites for the tee box signs shall be approved by the Golf Course Superintendent of the McCall Golf Course. 2. MMA shall purchase, maintain, and erect in approved places the tee box signs at MMA's own expense. 3. McCall grants MMA authority to place approved advertising on each of the tee box signs. All advertising for the tee box signs is subject to the approval of the Golf Course Superintendent of the McCall Golf Course. MMA is responsible for procuring the advertising and collecting the funds from advertisers. All funds received from advertisements will be retained by MMA and disbursed as outlined in Section 4 below. 4. Advertising revenue received from the tee box signs may be utilized for purchase and maintenance of tee box signs at each of the holes on the McCall Golf Course.The net revenue from advertising,remaining after purchase and routine maintenance of tee box signs,shall be used and/or saved for future use to support City of McCall projects or initiatives at the golf course as agreed upon by MMA and City of McCall.MMA agrees to render a full accounting of advertising revenue,and purchase and maintenance expenses,within 90 days after the end of each golf season. In the event that the MMA and the City of McCall do not agree on the expenditure of net revenue such revenue shall be split with 50%of net revenue provided to the City and 50%of net revenue kept by MMA. 5. The term of this Agreement shall commence , 2017 and terminate ,2027;provided,however,either party may terminate this Agreement before its expiration by giving the other party no less than one (1)year's notice of an intention to terminate this Agreement at the closure of the golf course the following year so as to ensure that advertisers who have paid for advertising receive their signage as arranged for the duration of the following year. TEE BOX SIGN LICENSE AGREEMENT- 1 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-153 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Department Approvals Initials Originator or Supporter Request to Approve Annex Facility Repairs Mayor/Council Expenditures City Manager Originator Clerk Treasurer Community Development Police department Public Works Golf Course COST IMPACT: $59,000 Parks and Recreation FUNDING Campus Facilities Funds Airport SOURCE: Library TIMELINE: Summer/Fall 2017 Information Systems Grant Coordinator SUMMARY STATEMENT:: Earlier this Spring,the City Manager tasked the McCall Building Official with researching critical interim repairs needed at the Annex Facility to keep the building within a condition that is safe/acceptable for use by City staff and the public. This research project came on the heels of the Council's direction to pursue consideration of a new Library facility which would eliminate the existing Annex Facility. To dfferillereli‘ no defined timeline for construction of a new Libratirfacilitys In coordination with other City staff members, John Powell has recommended a list of repairs which will keep the Annex in a condition which is safe for use by the public and City staff within an interim period of 5 -10 years. The City would intent to utilize funds from the campus facility funding allocation, of$600K, which was fenced in FY17. Funds used from this source would need to be back-filled over the upcoming years to ensure that sufficient funding would be available to renovate the existing Library when a new facility is constracte . The following are the proposed repair items with associated cost(s): Roof Repair—upper foam roof, add R-14 insulation, lower roof replacement; $29,000 Siding Paint/Stain-$7,000 HVAC Cooling and New Ductwork,A/C Unit(infrastructure reusable in future facilities); $11,00 fr Garage Door Replacement; $12,000DD / ' Total: $59,000 Pj t,/.(,�,v c�,,.,L f �' h'" vy.at.FG��� RECOMMENDED ACTION: G • Approve expenditure of$59,000 tonplete the proposed repairs outlined within this agenda bill to sustain the Annex Facility on the City Campus. RECORD OF COUNCIL ACTION MEETING ACTION DATE as, rte' t QjS . McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-159 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Selection of a New Council President Mayor/Council City Manager Clerk Originator Treasurer Community Development Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: Biennially at the first meeting of the Council, or periodically, the members thereof, by majority vote, may designate one of their number as Council President for such period as the Council may specify,to serve in the absence or temporary disability of the Mayor;or, in lieu thereof,the Council may,as the need may arise, appoint any qualified person to serve as Council President in the absence or temporary disability of the Mayor. With the resignation of Council Member Nic Swanson who also served as the Council President,theOotanail meds to select one of their members to serve as Council President until January 11,2018. RECOMMENDED ACTION: Appoint as Council President for a term to expire on January 11, 2018. RECORD OF COUNCIL ACTION MEETING DATE ACTION McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-162 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Resolution 17-15: Designating the City Clerk and Mayor/Council newly appointed Council President as Signatories CityerMkanager 1"/"Z./Cl on the City of McCall's Bank Accounts Treasurer Originator Community Development Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: The election of a new Council President requires the Council to update the list of signatories of the City of McCall's bank accounts.The resignation of the City Manager also requires the Council to update the list of signatories on the City of McCall's bank accounts. Resolution 17-15 (attached)authorizes the City Clerk, BessieJo Wagner, and new Council President to sign checks and other disbursements. The signature authority for Jackie J.Aymon,Mayor,and Linda Stokes, City Treasurer,remains unchanged RECOMMENDED ACTION: Adopt Resolution No. 17-15 designating the City Clerk and Council President as signatories on the City of McCall's bank accounts and authorize Mayor to sign all necessary documents RECORD OF COUNCIL ACTION MEETING DATE ACTION City of McCall RESOLUTION NO. 17-15 A RESOLUTION OF THE CITY OF MCCALL, IDAHO RELATING TO THE PERSONS AUTHORIZED TO SIGN DOCUMENTS RELATING TO ADMINISTRATION, DESIGNATING THE PERSONS AUTHORIZED TO SIGN CHECKS AND OTHER DISBURSEMENTS FROM THE BANK ACCOUNTS OF THE CITY,AND AUTHORIZED TO SIGN AGREEMENTS AND CONTRACTS. WHEREAS, Idaho Code Section 50-1018 requires that the City Treasurer shall keep all city monies on deposit or invest city monies as provided by statute and ordinance; and WHEREAS, the City of McCall maintains several accounts and currently has funds deposited with U.S. Bank of Idaho, and the State of Idaho Local Government Investment Pool in interest-bearing checking, certificates of deposit and other accounts; and WHEREAS, Idaho Code Section 50-1018 requires that payment of claims be by warrants signed by the Mayor and City Clerk or by checks signed by the Mayor and Treasurer; and WHEREAS, the City of McCall uses a check system for disbursing funds and the City's accounts require two signatures on checks; and WHEREAS, the City of McCall may enter into agreements for financial services or accounts with other institutions as required to safeguard or invest funds and pay claims; NOW, THEREFORE, BE IT RESOLVED by Mayor and Council of the City of McCall, Idaho as follows: Section 1: That the Mayor, whose name and signature appear on Appendix A-1, is hereby designated to sign checks, other disbursements, agreements, and contracts when so authorized by the City Council. That the Council President,whose name and signature appear on Appendix A-1, is hereby designated to sign checks, other disbursements, agreements, and contracts when so authorized by the City Council. That Appendix A-1 will be modified when there is a change of Mayor and/or Council President Official. Any modifications to Appendix A-1 will be performed by resolution and attested by a person commissioned as a Notary Public for the State of Idaho. Section 2: That the City Clerk, whose name and signature appear on Appendix A- 1, is hereby designated to sign checks, other disbursements, agreements, and contracts when so authorized by the City Council. Resolution 17-15 July 27,2017 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-150 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Review of McCall City Code§1.7.2 McCall City Mayor/Council Manager Eligibility City Manager i'd-// Clerk U Originator Treasurer T,r-Q •'I (-8,Le Community Development _ Police Department d,t(kciPublic Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library • TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: A former member of the McCall City Council has requested that the Council consider the provision in McCall City code § 1.7.2 that states "No person elected to membership on the council shall,subsequent to such election, be eligible for appointment as city manager until one year has elapsed after that person has awed to be a member of the council." The Mayor has requested that staff research this provision so that the Council may determine whether the provision meets the needs of the City of McCall. Staff has done extensive research into how this provision came to be in the McCall City Code. This section was established in 1994 when the Council-Manager form of government was established. In researching other cities with this form of government many of them have the same or similar provision. In speaking with Michele Frisby, Director of Public Information Outreach Team at the International City/County Management Association (ICMA),staff learned that this provision was likely in place to prevent a conflict Qf interest. Of note the Council-Manager form of government is the most common form of government.According to surveys by the ICMA, this form of government has grown from 48% usage in 1996 to 55%usage in 2006. i Lrt4A — ohUtour e.-0 ),f- sT ,L- /134 /— RECOMMENDED ACTION: sf1 cGl tGtC Fre k j _ -4 rG c 4- L aO(i►l f' 4 4,046J e Pi G1 /hh '?rf RECORD OF COUNCIL U ACTION ) C . Ljc, ' l�• MEETING DATE ACTION N ACTION G .a/chi ipi ri,caw. 0 i Mai v 04-- -rte veli-tn u7 0 aehi t C/ th.A1,44 /. , -lam'- -►-)cam- -�/ a-� 0 7 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-160 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Review Applications for City Council Appointment Mayor/Council al e i) c y c‘-4"-::: City Manager i✓` Ger �,"t� Clerk ( Originator a• �� — Treasurer a-o r✓ti. .6 '"17;`'`'`'" Community Development r ' C n , Police Department F-^_ / ' �^*� °�-V`".) Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: With the resignation of Council Member Swanson, the Council will need to appoint someone to the City Council for a term to expire on January 11, 2018. Applicants must be a qualified elector, at least 18 years of age, a U.S. citizen, and their primary residence must be within the city limits for at least 30 days prior to submitting their application. A press release was submitted to the paper to run the vacancy request for two weeks. The vacancy was also posted on the City's website and Facebook page.As of July 20,two letters of intent had been submitted and are attached. Any additional Submittals will be provided to the Council upon receipt via email with hard copies provided at the Council Meeting. RECOMMENDED ACTION: Review all applications received and direct staff to set up interviews for August 3, 2017 at 5:30 pm. RECORD OF COUNCIL ACTION MEETING DATE ACTION Cami Hedges McCall, ID 83638 July 18, 2017 BessieJo Wagner City Clerk City of McCall 216 East Park Street McCall, ID 83638 RE:Vacant City Council Seat Dear Ms. Wagner, It is an honor to submit my application for the vacant seat on the City of McCall's City Council. I have been a resident of McCall since the Spring of 2013 and during this time I have seen a great deal of progress. With the passing of the 1% local option tax for roads &street improvements,to being part of the America's Best Community and much more. I have a passion for our community and what it has to offer to both the residents, property owners and visitors. I have held a board position on the McCall Chamber of Commerce,America's Best Community Steering Committee, Greater Donnelly Area Chamber of Commerce and the West Central Mountains Economic Development Council. I understand the importance to have active Council members to help with current issues and to be able to look ahead to plan the future of the City. If I should be appointed to this vacant city council seat, I would like to focus on smart economic growth, business retention,and workforce housing. I am very devoted to long-term planning since I plan on living in this community for years to come. I am an Idaho native and have spent many days in the mountains of Idaho and there is no place better to live where you can be part of a community that is continuously improving. Thank you in advance for your consideration, C.a4Gu.7i4424t- Cami Hedges /enclosure Cami Hedges • McCall, ID 83638 • • Qualifications An experienced detail and goal-oriented professional with a proven track record of superior communication skills is seeking a position as a City Council Member for the City of McCall, Idaho. Competencies include:customer service, regulatory-compliance,maintain records, Attountmanagement;cash management,budgeting,cost reductions,human* rurces,and payroll. Professional Experience City of Donnelly (Apr. 2013 -- Current) City Clerk/Treasurer Supervise all departments within the City to include Public Works, Library and Administrative Staff. Calculate monthly utility billings,ensure accuracy, report any issues, and collect past due accounts. Perform administrative duties for City Council, Mayor and Planning&Zoning Commission. Perform all Treasurer duties to include but not limited to:A/P, Budgeting, Payroll, Bank Statement Reconciliation and Monthly Reporting. Collect Local Option Tax dollars and enforce compliance. Assist City Attorney,City Engineer and City P&Z Administrator for Development within the city. Research, apply for and administer grants. Ensure that the Idaho State Statutes are followed that pertains to City governance. Attend all internal as well as external meetings as the representative for the City. Accomplishments: D Organize and implement scanning,filing and retention system > Eliminate unnecessary spending outside of budget scope > Successfully advocate and present for a water improvement project included a new well and new water lines throughout the City. D Purchased and implemented radio read water meters for accurate and year round meter readings. ➢ Reduces past due collection on water billings to under 30 days past due > Support City street scape and pathway projects Zoroco Packaging Inc. (Formerly IdaCold Packaging) (Feb. 2009 —Apr. 2013) Contract Employee(Apr.2013—2015)Primarily Month End Financials&Payroll Accounting& Human Resource Manager Direct financial management functions including timely monthly financial statements. Perform cash management, budgeting, daily production reporting and financial analysis. Execute bi-weekly payroll functions, tax payments and reports. Perform accurate and timely processing of accounts payable and verify that the invoices received are concurrent with the purchase order. Invoice all production, storage and handling and trucking transactions. Answer phones and do administrative duties for Executive Staff. Accomplishments: > Create and implement safety program > Implement inventory system for Maintenance Supplies > Implement Asset Depreciation Schedule/Software > Saved company over$25000 annually with overhead costs savings Renaissance Remodeling (Mar. 2007— Feb. 2009) Controller Direct financial management functions including timely monthly financial statements. Perform cash management, budgeting,cost accounting,financial analysis for each individual job. Execute semi-monthly payroll functions,tax payments and reports. Perform accurate and timely processing of accounts payable and verify that the invoices received are within the estimate given in the design processes. Enter progress receivables for current and upcoming jobs. Answer phones and do administrative duties for small office suites. Accomplishments: > Create systems and job descriptions for company > Implemented Quickbooks processes for Remodeling Company Bowen, Parker, Day CPAs (Jan.2006—Mar.2007) Bookkeeper/Tax Preparer Perform bookkeeping duties for several clients including construction, retail,and service businesses. Reconcile bank and credit card statements. Processed payroll for multiple companies: including checks,tax reporting and payments,W-2,and 1099s. Prepared federal and state tax returns. Stein Distributing (Sep. 2004—Jan. 2006) Orchard Accountant Direct financial management functions including development and timely production of monthly financial statements. Perform cash management, budgeting, cost reduction, financial analysis and efficiency improvement for all orchards. Provide effective communication between General Manager and Orchard Managers to include; but not limited to, pack-out statements, pool closings and general information. Execute all weekly, quarterly and annual payroll functions for 20-175 employees, depending on season. Back-up Controller functions for Distributorship. Assistant Controller/Accounts Payable Perform accurate and timely processing of accounts payable,while ensuring account coding is consistent. Assist in the resolution of system and data integrity concerns. Assist Controller with miscellaneous tasks. Provide ancillary support to sales counter,driver check-in, reception and other help as needed. Accomplishments: > Developed effective communication with Orchard Managers > Accomplished year-end closing in a timely manner with minimal information or assistance. > Consistently met deadlines in support of corporate managers. > Recognized as "November Superstar"for outstanding performance and offering to take on accounts payable duties. Education BSA—Bachelor of Science Business/Accounting—2006 Diploma—Parma High School References References upon Request Dear Mayor Aymon and City Council Members, I would like to be considered for serving the remaining term of the seat left vacant by Nic Swanson. In 2015 I ran for city council and received substantial community support. I am frequently asked to run again,and feel I still have strong community support I believe I will be a positive representative of the local small business community. In my professional and personal life, I interact with a large cross section of the community and feel that I would be able to provide a valuable perspective on the council. As a McCall native, I have always had a strong desire to be involved with the future of our community. I would very much like the opportunity to be a part of helping McCall continue to grow and flourish. Colby Nielsen McCall, Id 83638 McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 17-151 Meeting Date July 27, 2017 AGENDA ITEM INFORMATION SUBJECT: Originator Department Approvals Initials or Supporter Review of Council and Mayor Salaries Mayor/Council City Manager Clerk k'' Originator Treasurer Community Development Police Department Public Works Golf Course COST IMPACT: N/A Parks and Recreation FUNDING N/A Airport SOURCE: Library TIMELINE: N/A Information Systems Grant Coordinator SUMMARY STATEMENT: The current monthly salary for a City Council Member is $200 and $350 for the Mayer. City Council Members and the Mayor also receive all benefits afforded to regular full time employees of the city of McCall as described in the annual "Employee Benefits Guide" including Idaho PERSI retirement benefits. iiimiNIIIIIIMPIMPlimmais were adwiliiiii0.11MIRTMIMPitimmit. State code provides that a Council may adjust salaries for Council Members during election years in August. Staff is requesting that the Council review the salaries and decide whether to direct staff to prepare an ordinance with a change in salaries or decide to leave the salaries as they are. RECOMMENDED ACTION: Direction to staff. RECORD OF COUNCIL ACTION MEETING DATE ACTION UPCOMING CITY COUNCIL MEETINGS July 28,2017—9:00 am- 11:00, Legion Hall— 1. Tourism LOT Ordinance discussion August 3,2017—5:30,Legion Hall—_ 1. Interview possible Council Members for appointment term to expire January 11, 2018 2. Meet with the Recruiter August 10, 2017—5:30 pm, Legion Hall—Regular Council Meeting 1. Monthly Department Reports/Committee Minutes 2. PUBLIC HEARING Budget(Linda) 3. PUBLIC HEARING PUD-17-01, SUB-17-02 Eagle Lake General Plan and Preliminary Plat (Michelle) 4. PUBLIC HEARING Resolution FOR Airport Fees (Jay) 5. Curbside Recycling Survey—EAC? 6. Lakeshore Disposal Solid Waste CPI Adjustment Request(Nate) 10min 7. Golf Pro Contract(Nathan) 8. 0 4,toir August 24, 2017—5:30 pm,Legion Hall—Regular Council Meeting 1. Work Session: 1 2. Parks &Recreation Advisory Committee (Kurt) 3. Planning and Zoning Commission Annual Report(Delta) 4. Adopt FY18 Budget(Linda) 5. Treasurer's Report(Linda) Consent 6. PUBLIC HEARING SUB-17-01 Shore Lodge Cottages Development Agreement and Final Plat rhiSisminowsf ConW This kigEne'Schedule a Special Meeting or have it at a re th111- August 25,2017—9:00 am- 11:00,Legion Hall ';pc id] V, 011 s 1. September 14, 2017—5:30 pm, Legion Hall—Regular Council Meeting 1. Monthly Department Reports/Committee Minutes 2. Equipment Lease Agreements (Nathan) September 28, 2017—5:30 pm, Legion Hall—Regular Council Meeting 1. Work Session: 2. Tree Advisory Committee (Kurt), September 29, 2017—9:00 am11:00, Legion Hall— 1. October 12,2017—5:30 pm, Legion Hall—Regular Council Meeting 1. Monthly Department Reports/Committee Minutes e October 26,2017—5:30 pm,Legion Hall—Regular Council Meeting 1. Work Session: 2. McCall Redevelopment Agency Annual Report(Michelle) October 27,2017—9:00 am11:00, Legion Hall— 1. • To be Scheduled: 1. Water Policy Resolution (Nathan Stewart) 2. MCC Title 6 Re-write (Nathan Stewart) 3. Fee Schedule review(Linda&BessieJo) (in connection with budget) 4. PERSI Work Session 5. Resolution CO Detectors 6. Strategic Plan 101 Work Session (Linda) 7. Records Retention Policy update (BessieJo) 8. Investment Policy update 9. Public Hearing—Public Works Fee Schedule Changes 10. Deinhard Lane as Alternative Route Discussion (Michelle and PW) 11. Transportation Plan Discussion 12. Continuous Billing Code Amendment First Touch (Linda) 13. Reallocate Senior Center LOT Monies (BessieJo) Consent 14. Parking Ordinance (Justin) 15. Resolution Alcohol Free Parks 4th of July 16. Work Session—Budget Priorities (Linda)MAY?? 17. City Campus Facilities Timeline (Nate) 18. Senior Center Lease 19. Joint with Library Board Presentation by Jim McNall ICRMP—Library Board vs Council responsibilities for Public Libraries 20.Access Management Plan review? 21. VN Golf Appraisal Contract?