HomeMy Public PortalAboutMinutes - 1977/06/01 - Regular"
C I T Y O F T E M P L E C I T Y
P A R K S A N D R E C R E A T I O N C O M M I S S I O N
M e e t i n g o f J u n e 1 , 1 9 7 7
I N I T I A T I O N :
1 . T h e a d j o u r n e d m e e t i n g o f t h e P a r k s a n d R e c r e a t i o n C o m m i s s i o n w a s
c a l l e d t o o r d e r b y C h a i r m a n A d a m s a t 7 : 3 7 p . m . o n W e d n e s d a y ,
J u n e . 1 , 1 9 7 7 , i n t h e N o r t h M e e t i n g R o o m o f t h e C i t y H a l l , 5 9 3 8 N o r t h
K a u f f m a n A v e n u e , T e m p l e C i t y , C a l i f o r n i a .
2 . R O L L C A L L : P R E S E N T : C o m m i s s i o n e r s A n d r e w s , C r u m p , H a u g . ,
V i l l a r a n d A d a m s
A B S E N T : N o n e
A L S O P R E S E N T : V i c t o r B . K o b e t t , D i r e c t o r o f
P a r k s a n d R e c r e a t i o n
3 . U S E A G R E E M E N T F O R N E W C O N C E S S I O N S T A N D - C h a i r m a n A d a m s i n f o r m e d
t h e C o m m i s s i o n t h a t h e h a d m e t w i t h D i r e c t o r K o b e t t o n M a y 2 6 , 1 9 7 7 ,
t o d i s c u s s t h e U s e A g r e e m e n t , a s a g r e e d u p o n a t t h e i r m e e t i n g o n
M a y 1 8 , 1 9 7 7 . H e i n f o r m e d t h e C o m m i s s i o n t h a t h e h a d m a d e n o r e v i s i o n s
i n t h e a g r e e m e n t , p e n d i n g r e c e i p t o f t h e i n f o r m a t i o n r e q u e s t e d f r o m
T e m p l e C i t y A m e r i c a n L i t t l e L e a g u e . H e f u r t h e r s t a t e d t h a t t h e
C o m m i s s i o n h a s r e c e i v e d t h e i n f o r m a t i o n r e q u e s t e d o f T e m p l e C i t y
A m e r i c a n L i t t l e L e a g u e , w h i c h s h o u l d e n a b l e t h e C o m m i s s i o n t o r e s o l v e
t h e p r o p o s e d a g r e e m e n t .
C h a i r m a n A d a m s i n d i c a t e d t h a t h e w a s o f t h e o p i n i o n t h a t t h e r o u g h
d r a f t o f t h e a g r e e m e n t e n c o m p a s s e d t h e C o m m i s s i o n ' s m a j o r c o n c e r n s
a n d t h a t w i t h s o m e r e w o r d i n g w o u l d s e r v e a s a n " a l l p u r p o s e a g r e e m e n t "
f o r u s e b y a n y g r o u p o r o r g a n i z a t i o n d e s i r i n g t o u s e t h e b u i l d i n g .
T h e C o m m i s s i o n r e v i e w e d t h e d r a f t " U s e A g r e e m e n t " , i t e m b y i t e m .
D u r i n g t h e d i s c u s s i o n C o m m i s s i o n e r A n d r e w s s u g g e s t e d t h a t I t e m N u m b e r
4 i n A m e r i c a n L i t t l e L e a g u e ' s l e t t e r d a t e d M a y 3 1 , 1 9 7 7 , b e i n c o r -
p o r a t e d i n t o t h e a g r e e m e n t i n l i e u o f A g r e e m e n t I t e m N u m b e r 1 2 . W i t h
t h e c o n c u r r e n c e o f t h e C o m m i s s i o n , I t e m N u m b e r 1 2 w a s c h a n g e d t o
r e a d : " M A I N T E N A N C E A N D R E P A I R . A n y o r g a n i z a t i o n u s i n g t h e f a c i l i t y
w i l l b e r e s p o n s i b l e f o r d a m a g e d u e t o m i s u s e , n e g l e c t o r a b u s e o f
t h e e q u i p m e n t . "
C o m m i s s i o n e r V i l l a r w a s o f t h e o p i n i o n t h a t t h e C i t y ' s i n s u r a n c e
r e q u i r e m e n t s h o u l d a l s o b e i n c l u d e d i n t h e a g r e e m e n t . W i t h t h e
c o n c u r r e n c e o f t h e C o m m i s s i o n , I t e m N o . 1 3 w a s a d d e d t o t h e a g r e e m e n t
t o r e a d a s f o l l o w s : " I N S U R A N C E . O r g a n i z a t i o n s o r g r o u p s r e q u e s t i n g
t h e u s e o f t h e C o n c e s s i o n S t a n d s h a l l s u p p l y t h e C i t y w i t h a
C e r t i f i c a t e o f I n s u r a n c e , n a m i n g t h e C i t y o f T e m p l e C i t y a s a d d i t i o n a l l y
i n s u r e d , i n a n a m o u n t , n o t l e s s t h a n . $ 1 0 0 , 0 0 0 / $ 3 0 0 , 0 0 0 p e r s o n a l i n j u r y
l i a b i l i t y a n d $ 2 5 , 0 0 0 p r o p e r t y d a m a g e l i a b i l i t y .
C h a i r m a n A d a m s c a l l e d . t h e . C o m m i s s i o n ' s a t t e n t i o n t o I t e m N u m b e r 1 ,
s u g g e s t i n g t h a t t h e w o r d s " d u r i n g t h e s e a s o n _ e a c h
y e a r . . . " b e d e l e t e d , w i t h t h e r e v i s i o n t o r e a d a s f o l l o w s : " O P E R A T I N G
R E S P O N S I B I L I T I E S s h a l l b e e n t i t l e d t o t h e
e x c l u s i v e r i g h t t o o p e r a t e t h e C o n c e s s i o n S t a n d f r o m t o
C o m m i s s i o n e r C r u m p e x p r e s s e d c o n c e r n o f t h e w o r d i n g o f I t e m N u m b e r 7 ,
i n l i g h t o f t h e i n f o r m a t i o n r e c e i v e d f r o m A m e r i c a n L i t t l e L e a g u e .
H e s u g g e s t e d t h a t t h e f i r s t p a r a g r a p h i n c l u d e w o r d i n g t h a t o r g a n i z a t i o n s
w o u l d b e f i n a n c i a l l y r e s p o n s i b l e f o r t h e e n e r g y t h e y u s e d d u r i n g t h e
p e r i o d o f t h e i r a p p l i c a t i o n .
PARKS AND RECREATION COMMISSION ADJOURNED MEETING OF JUNE 1, 1977 Page 2.
Commissioner Andrews suggested that the second paragraph be omitted
reference be made that those using the Concession Stand would be
billed for the energy used after their use period had expired.
With the concurrence of the Commission, Chairman Adams reworded Item
Number 7 to read as follows: "UTILITIES. shall
be responsible to pay all utility costs during the time they are using
the building, with the exception of water, which shall be the
responsibility of the City. Charges will be made on a pro -rated basis
and applicant billed after the use period has ended.
There being no further changes, Chairman Adams, with the concurrence
of the Commission, continued discussion on this item to the next
regular meeting on 'dune 15, 1977. Chairman Adams requested Director
Kobett to redraft the agreement, as revised, to include the elimination
of blank spaces, with appropriate wording and to forward the agreement
to the City Attorney, requesting his comments and suggestions.
4.. MAINTENANCE AND REPAIR AGREEMENT FOR CONCESSION STAND - Chairman Adams
opened discussion on this item and indicated that the Cou,uiission had
previously discussed the matter, but had made no decision.
Chairman Andrews expressed the opinion that a written agreement with
American Little League, authorizing them to maintain the building
on a year :round basis; granting them exclusive use of the building
during their season; and authorizing their billing other organizations
and groups using the Concession Stand for the cost of energy used
on a pro -rated basis, was in order.
He cited American Little League's willingness to accept full responsibility
for construction of the new Concession Stand, and that they built the
existing stand and have maintained and repaired it to this date.
It was the opinion of the Commission that an agreement of this nature
would identify one organization as being responsible for the
maintenance and repair of the building, which they favored. The City,
they continued, would control the use of the building and the utilities,
with the exception of water, would be in American Little League's name.
With the concurrence of the Commission, Chairman Adams continued
discussion of this matter to the next regular meeting on June 15, 1977.
Chairman Adams requested Director Kobett to draft an agreement,
incorporating the Commission's discussion on this item and to forward
it to the City Attorney, requesting his comments and suggestions.
5. ENERGY PROHIBITIONS AND CURTAILMENT PROVISIONS - Chairman Adams
reviewed with the Commission the Southern California Edison Company, Rule
Number ..14'.1 ;. presented to him by Director Kobett. He referred to
Rule Number B -4, which states. that "No customer shall make, cause, or
permit the use of electrical energy for recreational or cultural
activities in excess of eighty -five (85 %) of the normal or usual amount
used by that customer for the same, or similar, activities." He
questioned the ramnifications of this rule in regards to installing
new athletic field lights.
Commissioner Andrews was of the opinion that the rule did not prohibit
new recreational lighting projects, but did require a reduction of
the normal amount of energy presently being used.
Commissioner Villar stated that the proposal to revamp the existing
athletic field lights at Longden School will accomplish a significant
reduction in energy consumption, which is the purpose of the rule.
Al Millham, 9809 Daines Drive, Temple City, informed the Commission
that the City of El Monte recently installed lights on a baseball
field. He indicated the cost of energy will be very high.
It was the decision of the Commission to continue the consideration
of lights for the baseball diamond at Live Oak Park until such time
as all new lighting installations are prohibited. Director Kobett
was requested to contact the Edison Company and obtain additional
information regarding Rule Number 14 -1 and specifically if it
PARKS AND RECREATION COMMISSION ADJOURNED MEETING OF JUNE 1, 1977 Page 3.
prohibits new lighting projects.
■ , LIGHTING PROPOSAL FOR LIVE OAK PARK - Chairman Adams called on
Commissioner Villar to present the lighting proposal. Commissioner
Villar indicated that as requested by the Commission, he had obtained
a proposal for lighting one baseball field at Live Oak Park. He
stated that the cost estimate of $10,841.64 would be reduced
approximately $1,635, if the six (6) 70 foot wood poles are available
free of charge. The cost, if the poles were available free, would
be $9,206.06.
Commissioner Villar pointed out that the lighting proposal is for
one baseball field and that the cost would be doubled if both fields
were lighted. He advised that the prices quoted were for material,
only, and did not include labor or equipment cost for installation.
The lighting method, he indicated, proposes center field poles with
adjustable fixtures for total flexibility of lighting, once the
Little League season has ended.
Al Millham addressed the Commission, stating that six (6) 70 foot
poles were definitely available for use at Live Oak Park; however,
at this time an exact delivery date is not available. He also
indicated that the 60 foot wood poles needed at the Longden field
would be available free of cost.
Chairman Adams questioned if the lighting proposal for the Longden
ballfield was also a request for City financial support of the
project. Commissioner Villar responded that it was.
Commissioner Andrews expressed his support of both proposals. He
reminded the Commission that at their Budget Study Session with the
City Council on. March 14, the Commission had recommended the lighting
of two baseball diamonds and two soccer fields at Live Oak Park.
The City Council, he stated, expressed concern with the use of
additional energy and the cost of the improvement and suggested the
Commission consider upgrading existing lighted areas, rather than
embarking on new lighting projects. Also, at the Joint Study Session
on April 19, 1977, the City Council indicated a general interest in
one lighted baseball field at Live Oak Park.
Commissioner Villar felt that the Commission is responding to the
City Council's request.
Commissioner Haug expressed agreement with Commissioner Andrews and
that the proposal reflects a savings in energy consumption and cost.
Commissioner Andrews was of the opinion that the Commission should
prepare a memo to the City Council presenting both lighting proposals
and requesting their comments. If the City Council was in approval
of this approach to lighting the athletic fields and could provide
funding, the Commission could continue to obtain more detailed
information. Initial contact with youth groups, he stated, indicated
that they are willing to provide the labor on a voluntary basis.
The Commission concurred with Commissioner Andrews' suggestion and
will prepare a memo to the City Council, outlining the information
they have-obtained regarding athletic field lighting.
7, ANGELES NATIONAL FOREST - ENVIRONMENTAL IMPACT REPORT - Director
Kobett informed the Commission that Planning Director Dragicevich
had forwarded to him a copy of the Environmental Impact Report
for the Angeles National Forest. The Letter from the agency requested
that those wishing to comment on the report should do so by
July 15, 1977.
Chairman Adams continued discussion of this item to their next regular
meeting on June 15, 1977. He asked each Commissioner to review the
report and be prepared to discuss it at their next meeting.
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P A R K S A N D R E C R E A T I O N C O M M I S S I O N A D J O U R N E D M E E T I N G O F J U N E 1 , 1 9 7 7 P a g e 4 .
A D J O U R N M E N T :
8 . C o m m i s s i o n e r , , A n d r e w s . m o v e d , : t o . . a d j o u r n t o : : : t h e - ? n e x t r e g u l a r m e e t i n g
o n W e d n e s d a y , J u n e 1 5 , 1 9 7 7 , a t 7 : 3 0 p . m . i n t h e C o u n c i l C h a m b e r s
a t C i t y H a l l , 5 9 3 8 N o r t h K a u f f m a n , T e m p l e C i t y . C o m m i s s i o n e r H a u g
s e c o n d e d t h e m o t i o n , w h i c h c a r r i e d .
C h a i r m a n A d a m s a d j o u r n e d t h e m e e t i n g a t 9 : 0 5 p . m .
A T T E S T :
C i t y C l e r k
C h a i r m a n