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HomeMy Public PortalAbout5/21/2003 (2)City of Greencastle City Hall ® One North Locust Street P.O. Box 607 Greencastle, Indiana 46135 GREENCASTLE BOARD OF WORKS REGULAR SESSION WEDNESDAY, MAY 21, 2003 4:00 P.M. Pamela S. Jones Clerk- Treasurer CITY HALL The Greencastle Board of Works met in Regular Session Wednesday, May 21, 2003, 4:00 p.m. at City Hall. Mayor Michael called the meeting to Order at 4:08 p.m. On the Roll Call, the following were found to be present: Sue Murray and George Murphey. Motion to approve minutes from April 16, 2003, Regular Session; April 30, 2003, Special Session; May 5, 2003, Executive Session and May 13, 2003, Executive Session was made by George Murphey, seconded by Mayor Michael. Vote was unanimous with Sue Murray abstaining from the April 16, 2003, Regular Session due to her absence. Lease rates for Street Department trucks are as follows: Old National Bank 3 year — 2.86% 5 year- 3.25% First National Bank 3 year — 2.71 % 5 year —3.11 % ® National City Bank 3 year — 1.97% 5 year — 2.43% A third truck was ordered from Sycamore Chevrolet — 4 x 4, 1 ton, 360 Silverado at $37,904.64. Motion to approve National City Bank for five years at 2.43% was made by George Murphey, seconded by Sue Murray. Vote was unanimous. Brian Phillips, Street Department, was present to request an unpaid medical leave stating he has used all benefit time as of May 13, 2002. Mr. Phillips stated he has neck and back pain and has a Dr. slip to be off work until his next Dr. appointment May 30, 2003. Motion to approve the unpaid medical leave until May 30, 2003 with Mr. Phillips checking in with the CT to extend for the remainder of the thirty days, if needed, was made by Mayor Michael, seconded by Sue Murray. Vote was unanimous. Motion to table the Police SOP was made by Mayor Michael, seconded by Sue Murray. Vote was unanimous. Police Chief Hendrich stated there are problems with the asphalt at the new station. The asphalt work that was done by Patterson was substandard and when Chief Hendrich, Attorney Robertson and Engineer Morrow spoke with Patterson they said they would fix it. Patterson is a subcontractor for Aymir. Patterson has not sent their paperwork to the Bonding Company at this time. Cash Concrete was also a sub of a sub and has not been paid by Aymir. They were advise to send paperwork to the Bonding Company also. ® Engineer Morrow stated he has a draft contract from Donahue & Associates to design Maple/Berry Park in the lump sum amount of $8,300.00. Attorney Robertson stated she has some changes. Engineer Morrow informed the Board that there is some contamination on the property, but they are going to go ahead with the design work. Sue Murray asked if the contamination could stop progress on the park. Engineer Morrow stated it could. Sue Murray made the motion to authorize the Mayor to sign the contract contingent upon Attorney Robertson's approval, seconded by George Murphey. Vote was unanimous. contracts was made by Sue Murray, seconded by George Murphey. Vote was unanimous. Mayor Michael submitted contracts for Spiker Excavating in the amount of $97,128.58 and Dash Construction in the amount of $27,726.00, for the Sidewalk Project. CT Jones stated the amounts of the contracts exceed what was encumbered and the sidewalks to be completed must match the list that was encumbered. Mayor Michael stated there is additional sidewalk monies in the Street Department budget. Motion to table the An Agreement with LaWayne and Virginia Engelstad regarding fencing behind the WWTP was distributed at the meeting. WW Superintendent Neese stated prior to the new plant being built, there was fencing along the railroad at the back of the property. Superintendent Neese continued that during construction the fencing was torn down. The agreement states that the City will purchase the materials and the Engelstad's will install the fence. Superintendent Neese stated the cost of materials won't exceed $700.00. ® George Murphey suggested putting comer posts at the half way mark and each would repair to the right if facing the fence on the appropriate properties. Motion to accept the Agreement was made by George Murphey, seconded by Sue Murray. Vote was unanimous. Mayor Michael told the Board on Executive Session is set for Wednesday, May 28, 2003 at 11:45 a.m. regarding a property settlement in the Eastside Water Works project. A contract for Earthtech to design the Eastside Water Works project was submitted to the Board. Attorney Robertson stated this should be reviewed by Attorney Hoffman. Mayor Michael made a motion to allow Attorney Robertson to submit the contact to Attorney Hoffman, seconded by Sue Murray. Vote was unanimous. Engineer Morrow submitted the DLZ Agreement for the Brownfield Grant at the old City Hall with a total amount of $42,165.00. Motion to allow Mayor Michael to sign the agreement was made by Sue Murray, seconded by George Murphey. Vote was unanimous. IDFA Brownfield Grant Agreement motion to approve made by Sue Murray, seconded by George Murphey. Vote was unanimous. WW Superintendent Neese stated the camera truck is working GREAT. 0 11 r 1 LJ Motion to approve water claims in the amount of $87,716.51 was made by George Murphey, seconded by Sue Murray. Vote was unanimous. Motion to approve wastewater claims in the amount of $1 16,346.07 was made by Sue Murray, seconded by George Murphey. Vote was unanimous. Motion to adjourn made by George Murphey, seconded by Sue Murray. Vote was unanimous. Nancy A. Micha 1, Mayor ATTEST: Pamela S. Jones, Cler -Tr a rer 0