HomeMy Public PortalAbout5/21/2003 (2)City of Greencastle
City Hall
® One North Locust Street
P.O. Box 607
Greencastle, Indiana 46135
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
WEDNESDAY, MAY 21, 2003 4:00 P.M.
Pamela S. Jones
Clerk- Treasurer
CITY HALL
The Greencastle Board of Works met in Regular Session Wednesday, May 21, 2003, 4:00
p.m. at City Hall. Mayor Michael called the meeting to Order at 4:08 p.m. On the Roll
Call, the following were found to be present: Sue Murray and George Murphey.
Motion to approve minutes from April 16, 2003, Regular Session; April 30, 2003, Special
Session; May 5, 2003, Executive Session and May 13, 2003, Executive Session was
made by George Murphey, seconded by Mayor Michael. Vote was unanimous with Sue
Murray abstaining from the April 16, 2003, Regular Session due to her absence.
Lease rates for Street Department trucks are as follows:
Old National Bank 3 year — 2.86% 5 year- 3.25%
First National Bank 3 year — 2.71 % 5 year —3.11 %
® National City Bank 3 year — 1.97% 5 year — 2.43%
A third truck was ordered from Sycamore Chevrolet — 4 x 4, 1 ton, 360 Silverado at
$37,904.64.
Motion to approve National City Bank for five years at 2.43% was made by George
Murphey, seconded by Sue Murray. Vote was unanimous.
Brian Phillips, Street Department, was present to request an unpaid medical leave stating
he has used all benefit time as of May 13, 2002. Mr. Phillips stated he has neck and back
pain and has a Dr. slip to be off work until his next Dr. appointment May 30, 2003.
Motion to approve the unpaid medical leave until May 30, 2003 with Mr. Phillips
checking in with the CT to extend for the remainder of the thirty days, if needed, was
made by Mayor Michael, seconded by Sue Murray. Vote was unanimous.
Motion to table the Police SOP was made by Mayor Michael, seconded by Sue Murray.
Vote was unanimous.
Police Chief Hendrich stated there are problems with the asphalt at the new station. The
asphalt work that was done by Patterson was substandard and when Chief Hendrich,
Attorney Robertson and Engineer Morrow spoke with Patterson they said they would fix
it. Patterson is a subcontractor for Aymir. Patterson has not sent their paperwork to the
Bonding Company at this time. Cash Concrete was also a sub of a sub and has not been
paid by Aymir. They were advise to send paperwork to the Bonding Company also.
® Engineer Morrow stated he has a draft contract from Donahue & Associates to design
Maple/Berry Park in the lump sum amount of $8,300.00. Attorney Robertson stated she
has some changes. Engineer Morrow informed the Board that there is some
contamination on the property, but they are going to go ahead with the design work. Sue
Murray asked if the contamination could stop progress on the park. Engineer Morrow
stated it could.
Sue Murray made the motion to authorize the Mayor to sign the contract contingent upon
Attorney Robertson's approval, seconded by George Murphey. Vote was unanimous.
contracts was made by Sue Murray, seconded by George Murphey. Vote was
unanimous.
Mayor Michael submitted contracts for Spiker Excavating in the amount of $97,128.58
and Dash Construction in the amount of $27,726.00, for the Sidewalk Project. CT Jones
stated the amounts of the contracts exceed what was encumbered and the sidewalks to be
completed must match the list that was encumbered. Mayor Michael stated there is
additional sidewalk monies in the Street Department budget. Motion to table the
An Agreement with LaWayne and Virginia Engelstad regarding fencing behind the
WWTP was distributed at the meeting. WW Superintendent Neese stated prior to the
new plant being built, there was fencing along the railroad at the back of the property.
Superintendent Neese continued that during construction the fencing was torn down. The
agreement states that the City will purchase the materials and the Engelstad's will install
the fence. Superintendent Neese stated the cost of materials won't exceed $700.00.
® George Murphey suggested putting comer posts at the half way mark and each would
repair to the right if facing the fence on the appropriate properties. Motion to accept the
Agreement was made by George Murphey, seconded by Sue Murray. Vote was
unanimous.
Mayor Michael told the Board on Executive Session is set for Wednesday, May 28, 2003
at 11:45 a.m. regarding a property settlement in the Eastside Water Works project.
A contract for Earthtech to design the Eastside Water Works project was submitted to the
Board. Attorney Robertson stated this should be reviewed by Attorney Hoffman. Mayor
Michael made a motion to allow Attorney Robertson to submit the contact to Attorney
Hoffman, seconded by Sue Murray. Vote was unanimous.
Engineer Morrow submitted the DLZ Agreement for the Brownfield Grant at the old City
Hall with a total amount of $42,165.00. Motion to allow Mayor Michael to sign the
agreement was made by Sue Murray, seconded by George Murphey. Vote was
unanimous.
IDFA Brownfield Grant Agreement motion to approve made by Sue Murray, seconded
by George Murphey. Vote was unanimous.
WW Superintendent Neese stated the camera truck is working GREAT.
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Motion to approve water claims in the amount of $87,716.51 was made by George
Murphey, seconded by Sue Murray. Vote was unanimous.
Motion to approve wastewater claims in the amount of $1 16,346.07 was made by Sue
Murray, seconded by George Murphey. Vote was unanimous.
Motion to adjourn made by George Murphey, seconded by Sue Murray. Vote was
unanimous.
Nancy A. Micha 1, Mayor
ATTEST:
Pamela S. Jones, Cler -Tr a rer
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