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Home My Public Portal About14) 9C 2020-05-19 - Primrose Park_Staff ReportPARKS AND RECREATION DEPARTMENT MEMORANDUM DATE: May 19, 2020 TO: The Honorable City Council FROM: Bryan Cook, City Manager By: Adam Matsumoto, Parks and Recreation Director SUBJECT: PRIMROSE PARK UPDATE & FINALIZING ELEMENTS RECOMMENDATION: The City Council is requested to provide direction to staff on the elements for the Primrose Park project. BACKGROUND: 1.In January 2019, the City Council authorized pre-development activities for a new park and parking lot at the City-owned properties located at 5922 and 5934 Primrose Avenue (Primrose properties). 2.On July 19, 2019, the Parks and Recreation Committee reviewed three concept plan options for Primrose Park. After input from the community and discussion by the Parks and Recreation Commission, concept plan #3 with minor revisions was recommended for Council approval. This follows the community outreach component of the state grant application process. 3.On July 30, 2019, Council held a special meeting to review and discuss the Primrose Park concept plans. After receiving community input and discussing the options, Council selected concept plan #3 to be included in the State Grant application. 4.On October 8, 2019, the Planning Commission reviewed the Primrose Park project. The Commission approved to file PL 19-2082, adopt the resolution and Conditional Use Permit (CUP) and find the project categorically exempt from CEQA. 5.On November 5, 2019, the City hosted a site walkthrough of Primrose Park with a State representative for the grant funding program. The City was informed at this meeting that the award timeline was extended to spring 2020 due to a high number of applications. 6.On February 25, 2020 the California Department of Parks & Recreation publicly announced Temple City was awarded $2.9 million for Primrose Park (Proposition 68 AGENDA ITEM 9.C. City Council May 19, 2020 Page 2 of 5 Grant). 7. On April 1, 2020 the State received the signed Primrose Park Development contract from the City. 8. On April 24, 2020 and May 8, 2020 the Facilities, Public Works & Infrastructure Standing Committee met to discuss the Primrose Park project and make recommendations for City Council review and consideration. ANALYSIS: The California Department of Parks and Recreation informed the City on February 25, 2020 of being awarded $2.9 million dollars as part of the Proposition 68 grant. This was a highly competitive grant with 478 total applications, and only 62 projects being awarded funding. In Los Angeles County, Temple City was one of only 9 agencies that received grant funding. A major milestone was reached with the awarding of the grant. The next steps will outline the Primrose Park project timeline and highlight key milestones. Highlights of Grant Overview • Grant Award Amount: $2,972,058.00 • Grant Performance Period: July 1, 2018 – June 30, 2022 • Project Completion Deadline: March 30, 2022 (Must be 3 months before the end of the performance period) • Reimbursable grant (City must provide upfront funding) • Grant Concept Design (Attachment “B”) o Council approved concept design that was submitted as part of the grant application. Concept design can still be modified, but needs to maintain the required park amenities. • Required Park Amenities: o Playground o Group Picnic Area o Exercise Equipment o Open Space Lawn o Water Feature o Art Opportunities o New Parking Lot o Walking Tract o Fencing, gates and masonry wall o Landscaping o Lighting o Park Signage o Two (2) Level 2 EV Charge Stations City Council May 19, 2020 Page 3 of 5 o Sustainability Amenities: bioswales, rain sensors, evapotranspiration controllers, flow sensors and on-site water recycling Facilities, Public Works & Infrastructure Standing Committee Recommendations The Facilities, Public Works & Infrastructure Standing Committee met on April 24, 2020 and May 8, 2020 to review and discuss the Primrose Park project. A number of project areas were discussed as follows: • Draft Project Schedule • One Phase Construction • Park Design Elements • Alternative Park Amenities • Alternative Funding Sources • Approval of Final Concept Design Additionally the Standing Committee is making the following recommendations to the City Council for considerations. • Provide direction on restroom and storage custom versus prefabricated options. • Provide direction on restroom and storage location. • Complete the project in one phase to minimize costs and expedite timeframe. Draft Project Schedule The draft project schedule (Attachment “A”) is consolidated into 4 distinct timeframes; approval of concept design, completion of design and construction documents, bid process and construction. The schedule was created in conjunction with David Volz Design (DVD) and Transtech, with feedback from the Standing Committee. Below are the key milestone dates for the project. • May 19, 2020 – Finalize concept design • May – August 2020 – Completion of design package, construction documents and plan check process. • September – October 2020 – Bid process • December 2020 – June 2021 – Construction phase • August – November 2021 – Estimated Completion (Ribbon Cutting) • March 2022 – Grant Project Deadline (Date the project must be completed per grant guidelines) At this time, the State has not provided information regarding the COVID-19 pandemic impacts on the grant and timeline. Unless the City is informed otherwise by the State, the project is proceeding as outlined by the grant parameters. One Phase Construction The Standing Committee reviewed an option to build the project in phases in order to maintain parking lot spaces throughout the duration of construction. This option would most likely lead to an increase in costs, duration of the project, and negatively impact the new parking lot. For these reasons the Standing Committee is recommending the project City Council May 19, 2020 Page 4 of 5 be completed in one phase and requests staff to explore other ways to mitigate parking impacts during construction. Park Design Elements It is recommended that the Primrose Park project incorporate Mid-Century design elements in both the park and parking lot. Design cues would incorporate elements that mirror City Hall and the public parking lot at Temple City Blvd. and Workman Ave. Altern ative Park Amenities The City is required to build all park amenities that were outlined in the grant application, which are listed under the Grant Overview section of the staff report. The City confirmed with the State that additional park amenities can be added, as long as they do not impact the park amenities outlined in the grant application. An amenity that has been previously discussed is adding a restroom/storage facility to the Primrose Park project. A restroom/storage option can be added as a custom design or a prefabricated design. Outlined below are the pros and cons of each option. Custom Restroom/Storage Prefabricated Restroom/Storage Approximate Cost: $200,000 Approximate Cost: $150,000 Build time approximately 6 months Build time approximately 6 months Design can be blended into the park Design options limited *Photos examples of each option in Attachment “C” The State allows grant awardees to request alternative amenities to the scope of the project. If the Council recommends adding a restroom/storage room facility to the Primrose Park Project, the City may seek approval from the State to include the restroom/storage option and utilize grant monies. If it is the City Council’s desire to add a restroom/storage option to the Primrose Park project, a location will need to be determined. The Standing Committee reviewed 3 location options (main entrance, northwest corner and southwest corner along Primrose Ave.) and is recommending the restroom/storage option be placed at the main entrance from the parking lot of Primrose Park. This location allows for the structure to be placed centrally in the park, does not require moving other park amenities and can be incorporated more seamlessly in the existing design. Alternative Funding Sources Alternate funding sources may be available to offset project costs in the event there are project increases. South Coast Air Quality Management District (AQMD), L.A. County Measure A (Safe, Clean Neighborhood Parks and Beaches) and Measure W (Safe Clean Water Program) may be supplemental funding sources to offset project costs. Approval of Elements As long as all the required park amenities (outlined in Grant Overview section) are City Council May 19, 2020 Page 5 of 5 included in the Primrose Park project, additional changes to the concept design can be made. This allows for the Council to consider the restroom/storage option and inclusion in the project. The Council may also review and propose changes to other park elements. City Council Recommendations • Provide direction on restroom and storage custom versus prefabricated options. • Provide direction on restroom and storage location. • Approve for next steps in design and bidding process. CITY STRATEGIC GOALS: The Primrose Park project will further the City's Strategic Goals of Quality of Life and Sustainable Infrastructure. FISCAL IMPACT : The City was awarded the Proposition 68 Grant by the California Department of Parks and Recreation in the amount of $2,972,058. This dollar amount covers the anticipated full cost of the Primrose Park project, including all park amenities outlined by the State as mandatory components identified in the grant. Project costs were based on estimates as of August 2019 when submitted with the Prop 68 grant application. With the anticipated start of construction is spring 2021, it is prudent to build in cost escalation to the project budget. Any increase in cost escalation will not be factored in by the State grant funding and will need to be absorbed through alternative funding sources. For project estimate purposes, a 5% cost escalation for construction costs would result in the need of $124,456 in additional funding. Alternate funding sources may be available to offset project costs in the event there are anticipated increases. South Coast Air Quality Management District (AQMD), L.A. County Measure A (Safe, Clean Neighborhood Parks and Beaches) and Measure W (Safe Clean Water Program) may be supplemental funding sources to offset project costs. ATTACHMENTS: A. Draft Project Schedule B. Grant Submitted Concept Design C. Restroom/Storage Examples ATTACHMENT A ATTACHMENT B ATTACHMENT C Custom Design Example Prefabricated Example