HomeMy Public PortalAbout12) 9B - CDBG Programs from Funds Resulting From the Coronavirus AidAGENDA
ITEM 9.B.
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE: June 16, 2020
TO: The Honorable City Council
FROM: Bryan Cook, City Manager
Via: Scott Reimers, Interim Community Development Director
By: Adam Gulick, Associate Planner
SUBJECT: ESTABLISH NEW COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAMS FROM FUNDS RESULTING FROM THE CORONAVIRUS
AID, RELIEF, AND ECONOMIC SECURITY ACT AND REALLOCATING
CDBG FUNDS DESIGNATED FOR FY 2020-2021
RECOMMENDATION:
The City Council is requested to:
1. Direct city staff on which program options should be used to establish the Temporary
Rental Assistance Program and, or the Small Business Assistance Program;
2. Give the City Manager direction on which new and, or existing programs to fund and
how much funds to allocate to each program and issue a corresponding public notice
allocating the $123,206 of Community Development Block Grant (CDBG) funds,
received from the Coronavirus Aid, Relief, and Economic Security (CARES) Act;
3. Give the City Manager direction on which new and, or existing programs to fund and
how much of the $367,594 of the fiscal year (FY) 2020-2021 CDBG funds to allocate
to each new program. Allocate the following existing on-going programs and amounts
- $10,000 for the Youth Scholarship Program; $55,000 for the Housing Rehabilitation
Loan Program 1; $12,000 for the Asbestos and Lead-based Paint Program1; $13,400
for the administrative fees associated with the above programs1; and issue a
corresponding public notice; and
4. Authorize the City Manager to amend CDBG-funded program allocations up to 50
percent of the approved allocation as necessary throughout the FY.
1 There are existing ongoing contracted projects the City will need to complete and set aside funds for.
City Council
June 16, 2020
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BACKGROUND:
1. On January 21, 2020, the City Council held a public hearing regarding the proposed
CDBG programs and allocations for FY 2020-2021.
2. On March 4, 2020, Governor Newsom declared a State of Emergency in response to
the COVID-19 pandemic.
3. On March 13, 2020, the President of the United States declared a national state of
emergency due to the COVID-19 outbreak. On this same day, the City Council
adopted Resolution No. 20-5457, declaring a local state of emergency.
4. On March 27, 2020, President Trump signed into law the CARES Act, which includes
$5 billion in additional CDBG funding to prevent, prepare for, and respond to the
COVID-19 pandemic. The Los Angeles Urban County has been allocated
$13,668,315, which is based on the existing formula used to distribute CDBG funds
for FY 2020-2021.
5. On April 7, 2020, the Los Angeles County Development Authority (LACDA) issued a
Grants Management Unit Bulletin informing participating cities that they will receive
additional CDBG funds as a result of the COVID-19 pandemic; Temple City will
receive $123,206. The bulletin also provides guidance on enhancing existing common
CDBG programs and potential new programs to assist the community relating to the
COVID-19 pandemic.
6. On April 14, 2020, the LACDA announced a public-private partnership bringing $28
million to LA County for a COVID-19 Relief Fund. The purpose of the COVID-19 Relief
Fund is to assist hundreds of small businesses (under 25 employees) and non-profits
with critical funding in Los Angeles County.
7. On May 5, 2020, the City Council discussed potential options that the new CDBG
funds resulting from the CARES Act could be used on (Attachment “B”). The City
Council directed staff to proceed with the Temporary Rental Assistance program and
Emergency Small Business Assistance program.
8. On May 16, 2020, the City Council discussed the Temporary Rental Assistance
Program and Emergency Small Business Assistance program (Attachment “A”). The
City Council requested additional information from staff regarding the programs.
ANALYSIS:
There were several questions asked at the City Council meeting on May 19, 2020, that staff
did not have the answers to. Below are clarifications and answers to those questions:
City Council
June 16, 2020
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1. Does the City need a consultant to work on either one of the programs?
A consultant would be needed for technical assistance with the Small Business
Assistance Program. Staff believes a consultant could be retained on an as-needed
basis with a cost not to exceed five percent of the program budget. The estimated
amount needed for a consultant is significantly less than the administration (consultant
costs) limit established by CDBG regulations, which is 20 percent of a program’s
budget. Any funds not used by the consultant could be used to help businesses that
applied for funds under the Small Business Assistance Program.
2. Will staff be working on the programs?
Apart from the consultant providing technical assistance on the Small Business
Assistance Program, three staff members have been identified to administer and
facilitate the programs.
3. How will outreach be done for the business program?
Staff will work with the City’s Communications staff to develop a multi-pronged
approach to reach as many community members as possible. This may include: an
article in the City Manager’s report; a link on the City’s main webpage; social media
posts; using non-profit partners such as the Chamber of Commerce, faith-based
organizations, and community clubs; press releases; and direct mail to businesses.
4. How many people are collecting unemployment in Temple City?
The preliminary numbers for April 2020 issued from the State of California
Employment Development Department estimates that 22.5 percent of the total labor
force in Temple City (4,000) is unemployed compared to 20.3 percent for Los Angeles
County and 15.5 percent for California.
5. What is the estimated amount needed for the Youth Scholarship Program?
The Parks and Recreation Director has re-evaluated the budget given the likely
extension of Stay at Home Orders and its effect on recreation programming. The
Department has reduced its estimate to $8,000 for the Youth Scholarship Program for
Fiscal Year 2020-2021. The LACDA has a minimum program budget of $10,000, so
the City would need to allocate that amount.
6. Eligibility for the Small Business Assistance Grant.
The CDBG regulations state that small business assistance grants can be issued for
Microenterprise Assistance 24 CFR 570.201(o)(1)(i) and businesses that provide a
Special Economic Activity 24 CFR 570.203(b). The following are regulations for the
two types of businesses:
City Council
June 16, 2020
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Microenterprise Assistance – Must have five or fewer employees, including the
business owner. To qualify for assistance, either the owner must have a household
income at or below 80 percent of the area median income (low/moderate income
household), or the business could retain a low/moderate household income employee.
Special Economic Activity – Business retains a job available to a person that lives in
a low- or moderate-income household. At least one full time equivalent job is required
to be retained per $50,000 of CDBG funds provided or an aggregate of $35,000. If
the business has laid off the low/moderate employee(s) resulting from the COVID-19
pandemic but intends to hire them back after the pandemic ends, this would qualify as
a job retained.
7. Can self-employed individuals apply for the program?
A self-employed individual, such as a hairdresser, would be eligible if they meet the
household income requirements. The program could make self-employed business
ineligible, if desired.
8. Are other cities using a consultant?
LACDA hosted a conference call with non-entitlement cities to discuss emergency
rental programs and small business grants. Staff from the City of Claremont shared
information about their programs and mentioned that they were using their existing
CDBG consultant for technical assistance. Staff from the City of Arcadia discussed
their small business grant program and indicated that the program was being handled
by their existing economic development staff with limited support from their existing
CDBG consultant. Cities are using different strategies based on the experience and
knowledge of their staff.
The following are options for the two new programs:
Temporary Rental Assistance Program:
This program will assist low- and moderate-income households with a temporary
rental assistance to households impacted by the COVID-19 pandemic. As mentioned
in the previous staff reports, Los Angeles County is offering $1,000 per month, for
three months, for their emergency rental assistance program. Feedback from other
jurisdictions demonstrates that a three-month program helps reduce administrative
costs related to the review of applications. The rent payment is provided directly to
the landlord or property management company.
Staff estimates there are $539,600 of CDBG funds available. If the funds are split
equally between the two proposed programs that would provide $269,800 for each
program. If each applicant is eligible for the maximum $1,000 rental payment for three
City Council
June 16, 2020
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months, 89 households can be assisted. See Table 1, below for a 50 percent budget
of CDBG funds available and Attachment “E” for additional funding options.
Table 1 – Temporary Rental Assistance Program
Total Available
CDBG Funds
50 % of CDBG
Funds for Rent
Program
Number of
Months
Amount of
Payments
Number of
Households
Assisted
$539,600 $269,800 3 $1,000 89
Staff believes rental assistance can begin to be issued before the end of July. Below is
an estimated time schedule for processing intake forms and applications:
Week 1-2: Outreach and post intake form and other program information on the city’s
website
Weeks 2-3: Review intake forms and contact eligible applicants and ask them to submit
required documentation
Week 5: Applicant to submit application materials
Week 6: Review of application materials and issuance of grant funds to landlord or
property management company
A CDBG consultant would not be needed for this program. See Attachment “C” for
draft Guidelines.
Small Business Assistance Program:
The HUD national objective for this program will benefit employees who are a part of
a low- to moderate-income household. This program would provide a grant up to
$10,000 and would specifically target small (25 or less employees) and micro (five or
less employees) commercial businesses that have had to shut down or have reduced
their employee’s hours due to COVID-19.
The program would prioritize applications in the following order:
• Restaurants – full service, takeout, ice cream shops, retail bakeries, and the like;
• Ground floor retail uses;
• Other ground floor commercial uses, other than an office, with a storefront, (such
as barbers, hair salons, gyms, tutoring centers, shoe repair, locksmith, etc.);
• All other commercial and industrial uses.
Like other cities, funds could be used for paying rent, payroll, or personal protective
equipment or supplies related to COVID-19.
City Council
June 16, 2020
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If each applicant receives the maximum $10,000 grant, 25 businesses can be
assisted. See Attachment “E” for additional funding options.
Table 2 – Small Business Assistance (SBA) Program
Total Available
CDBG Funds
50 % of CDBG
Funds for SBA
Program
Maximum
Grant Amount Consultant
Cost
Number of
Businesses
Assisted
$539,600 $269,800 $10,000 $13,490 25
Staff believes business grants can begin to be issued before the end of July. Below is
an estimated time schedule for processing intake forms and applications:
Week 1-2: Outreach to businesses and post intake form and other program information
on the city’s website
Weeks 2-3: Review intake forms and contact eligible businesses and ask them to
submit required documentation
Week 5: Applicant to submit application materials
Week 6: Review of application materials and issuance of grant funds
Week 13: Staff audit grant recipients and gather required documentation
It is important that the City adhere to all the CDBG regulations, as failing to adhere to
CDBG regulations could result in the City having to pay back ineligible expenses or
forgo future CDBG funds, hence the necessity for specific CDBG consultant services.
See Attachment “D” for draft Guidelines.
CITY STRATEGIC GOALS:
Approval of the CDBG programs will further the City’s Strategic Goals of Qualify of Life
and Economic Development.
FISCAL IMPACT:
This action will require an amendment to add $141,705 to the CDBG revenue and
expenditure budget for FY 2020-2021 to account for CDBG funds resulting from the
CARES Act and estimated funds carrying over FY 2019-2020. The funds will establish
the following programs for FY 2020-2021:
Emergency Rental Assistance Program $269,800
Small Business Grant Program: $269,800
Youth Scholarship Program: $10,000
City Council
June 16, 2020
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Housing Rehabilitation Program: $66,0000
Asbestos and Lead Program: $14,400
ATTACHMENTS:
A. City Council Staff Report dated May 16, 2020, CDBG funds from the CARES Act
B. City Council Staff Report dated May 5, 2020, CDBG funds from the CARES Act
C. Draft Program Guidelines Temporary Rental Assistance Program
D. Draft Program Guidelines Small Businesses Assistance Program
E. CDBG Funding Options
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE: May 19, 2020
TO: The Honorable City Council
FROM: Bryan Cook, City Manager
Via: Scott Reimers, Interim Community Development Director
By: Adam Gulick, Associate Planner
SUBJECT: ESTABLISH NEW COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAMS RESULTING FROM FUNDS RESULTING FROM THE
CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY ACT AND
REALLOCATING CDBG FUNDS DESIGNATED FOR FY 2020-2021
RECOMMENDATION:
The City Council is requested to:
1.Direct city staff on which program options should be used to establish the Temporary
Rental Assistance Program and, or the Small Business Assistance Program;
2.Give the City Manager direction on which programs to fund and how much funds to
allocate to each program and issue a corresponding public notice allocating the
$123,206 of Community Development Block Grant (CDBG) funds, received from the
Coronavirus Aid, Relief, and Economic Security (CARES) Act;
3.Give the City Manager direction on which programs to fund and how much of the
$346,594 of the fiscal year (FY) 2020-2021 CDBG funds to allocate to each
program, allocate $31,000 of the FY 2020-2021 CDBG funds for the Youth
Scholarship Program, and issue a corresponding public notice;
4.Authorize the City Manager to amend CDBG-funded program allocations up to 50
percent of the approved allocation as necessary throughout the FY; and
5.Direct staff to return with a recommendation on further modifying the new CDBG
programs by appropriating unused funds from FY 2019-2020 CDBG programs, and
any housing rehabilitation loans paid back so as to provide additional relief related to
the COVID-19 pandemic.
City Council
May 19, 2020
Page 2 of 6
BACKGROUND:
1. On January 21, 2020, the City Council held a public hearing regarding the proposed
CDBG programs and allocations for FY 2020-2021 (Attachment “A”).
2. On March 4, 2020, Governor Newsom declared a State of Emergency in response to
the COVID-19 pandemic.
3. On March 13, 2020, the President of the United States declared a national state of
emergency due to the COVID-19 outbreak. On this same day, the City Council
adopted Resolution No. 20-5457, declaring a local state of emergency.
4. On March 27, 2020, President Trump signed into law the CARES Act, which
includes $5 billion in additional CDBG funding to prevent, prepare for, and respond
to the COVID-19 pandemic. The Los Angeles Urban County has been allocated
$13,668,315, which is based on the existing formula used to distribute CDBG funds
for FY 2020-2021.
5. On April 7, 2020, the Los Angeles County Development Authority (LACDA) issued a
Grants Management Unit Bulletin (Attachment “B”) informing participating cities that
they will receive additional CDBG funds as a result of the COVID-19 pandemic;
Temple City will receive $123,206. The bulletin also provides guidance on enhancing
existing common CDBG programs and potential new programs to assist the
community relating to the COVID-19 pandemic.
6. On April 14, 2020, the LACDA announced a public-private partnership bringing $28
million to LA County for a COVID-19 Relief Fund. The purpose of the COVID-19
Relief Fund is to assist hundreds of small businesses (under 25 employees) and
non-profits with critical funding in Los Angeles County.
7. On May 5, 2020, the City Council discussed potential options that the new CDBG
funds resulting from the CARES Act could be used on. The City Council directed
staff to provide additional information related to the Temporary Rental Assistance
program and Emergency Small Business Assistance program.
ANALYSIS:
The following are options for the City Council to consider in establishing the new programs
that would assist low-income residents renting in Temple City and business owners with
employees that are low-income:
City Council
May 19, 2020
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Temporary Residential Rental Assistance Program:
The goal of the CDBG program is to develop viable urban communities by providing
decent housing and a suitable living environment, and by expanding economic
opportunities, for low- and moderate-income persons. Therefore, programs funded
by CDBG funds must be limited to assisting households that are below the
moderate-income limits established by HUD. This program will specifically target
households that have been laid off – temporarily or permanently - due to COVID-19.
The County of Los Angeles initially announced that their rental assistance program
would provide rental assistance of $1,000 for three months, but it now appears that
the amount will be determined by program staff. Staff has provided Attachment “B”,
which is the 2020 household income guidelines established by HUD. After studying
HUD guidance and programs in other jurisdictions, staff has provided a few options
on below for City Council to consider relating to eligibility and amount of rental
assistance.
Proposed Household Eligibility Requirements:
1. Tenants must live within the city limits.
2. Annual household income cannot exceed the Low-Income limits established by
HUD. The eligibility is determined by the number of persons residing in the
household and the total annual household income, including persons over 18
years old.
3. Annual household income cannot exceed the Moderate-Income limits established
by HUD. The eligibility is determined by the number of persons residing in the
household and the total annual household income, including persons over 18
years old.
4. Tenants must demonstrate that they have been impacted during the COVID-19
pandemic period beginning March 20, 2020 to present.
5. Tenants must be able to provide current lease agreement with the landlord.
6. Household cannot receive any other forms of rental subsidies.
7. Complete W-9 form provided by a bona fide landlord, property management agent
or company.
8. A program participation-payment acceptance form from a bona fide landlord,
property management agent or company.
Amount of Rental Assistance:
Below are some options the City Council could consider if all the CDBG funds were
spent on this program. The number of businesses assisted in the table below is
based on $469,800 of available funds, $123,206 from the CARES Act and $346,594
currently programed for FY 2020-2021.
City Council
May 19, 2020
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Option
Amount of Assistance
per Month for 3 months Income Limit Number Assisted
A* $1,000 Low 156
B* $500 Low 313
C* $1,000 Low 78
$500 Moderate 156
D
Accept applications until a certain date. The amount of rental
assistance would be based on the number of qualified applicants,
either using one of the amounts above or equally dividing the number
of qualified applications by the programmed budget.
* Establish a lottery system if the number of applicants exceed the number of parties that
can be assisted.
The City has the option to use a portion of the program budget to pay for City staff
(salaries and benefits) working on the program. The CDBG program allows a city to
use up to 20 percent of the program’s budget for administrative costs. This could
pay up to $93,960 towards staff or consultant costs, leaving $375,840 for rental
assistance.
Small Businesses Assistance Program:
The goal of the CDBG program is to develop viable urban communities by providing
decent housing and a suitable living environment, and by expanding economic
opportunities, for low- and moderate-income persons. Therefore, programs funded
by CDBG funds must be limited to assisting households that are below the
moderate-income limits established by HUD. This program will specifically target
small (25 employees or less) and micro (five employees or less) commercial
businesses that have had to shut down or have reduced their employee’s hours due
to COVID-19. After studying HUD guidance and programs in other jurisdictions, staff
has provided a few options below for City Council to consider relating to eligibility
and amount of assistance.
Proposed Business Eligibility:
1. Business must be a small or micro business located in the city limits.
2. Business must have an active business license prior to the declaration of a local
emergency.
3. Business must have a physical location in a non-residential zone.
4. Must be structured as a sole proprietorship, partnership, corporation, S corporation
(S subchapter) or limited liability company (LLC). Individuals who are self-
employed are also eligible to apply.
City Council
May 19, 2020
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5. Payday loan businesses, liquor and tobacco stores, pawn shops, firearm or other
weapons dealers, adult entertainment, passive real estate investments, or home-
based businesses are not eligible.
6. Grant funds may only be used by awardees for working capital expenses that
include (but not necessarily limited to): employee salaries, general operating
expenses (rent or utilities), inventory, and advertising/marketing expenses.
7. Currently employ and retain at least one person that does not exceed the
moderate-income limit. Or in case of staff turnover, have identified that the
position will be filled by a moderate-income or below person and demonstrate
without the assistance from the City the job would be lost.
8. Have or register for a Data Universal Number System (DUNS) number, with a
unique nine-character number used by the federal government to identify an
organization.
Amount of Business Assistance:
Below are some options the City Council could consider if all the CDBG funds were
spent on this one program. The number of businesses assisted in the table below is
based on $469,800 of available funds, $123,206 from the CARES Act and $346,594
currently programed for FY 2020-2021.
Option Grant Amount Limited to at Least
One Employee
Number of Businesses
Assisted
A* $10,000 Below moderate-
income level 46
B* $7,500 Below moderate-
income level 62
C* $5,000 Below moderate-
income level 93
D Divided by number of
qualified applicants
Below moderate-
income level
Depends on number of
qualified applicants
*Develop a lottery system to award grants to qualified businesses if the number of applications
exceed the number of businesses that can be assisted.
The City has the option to use a portion of the program budget to pay for City staff
(salaries and benefits) working on the program. The CDBG program allows a city to
use up to 20 percent of the program’s budget administrative costs. This could pay
up to $93,960 towards staff or consultant costs, leaving $375,840 for assisting
businesses.
City Council
May 19, 2020
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CITY STRATEGIC GOALS:
Approval of the CDBG programs will further the City’s Strategic Goals of Qualify of Life
and Economic Development.
FISCAL IMPACT:
This action will require an amendment to add $123,206 to the CDBG revenue and
expenditure budget for FY 2019-2020 to establish the Temporary Rental Assistance
Program. The new COVID-19 CDBG funds resulting from the CARES Act will be
entirely funded using CDBG funds.
Additionally, an amendment to move $346,594 of FY 2020-2021 CDBG funds to the
CDBG revenue and expenditure budget for FY 2019-2020 to establish the Small
Business Assistance Program and, or the Temporary Rental Assistance Program.
There will be no impact to the General Fund for both amendments, as CDBG funds are
reimbursed from LACDA.
ATTACHMENTS:
A. City Council Staff Report dated May 5, 2020, CDBG funds from the CARES Act
B. LACDA Bulletin 2000-08, 2020 Income Guidelines
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE: May 5, 2020
TO: The Honorable City Council
FROM: Bryan Cook, City Manager
Via: Scott Reimers, Interim Community Development Director
By: Adam Gulick, Associate Planner
SUBJECT: ADDITIONAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
RESULTING FROM THE CORONAVIRUS AID, RELIEF, AND
ECONOMIC SECURITY ACT
RECOMMENDATION:
The City Council is requested to:
1. Direct the City Manager to issue a public notice and allocate $123,206 of Community
Development Block Grant (CDBG) funds that the City will receive as part of the
Coronavirus Aid, Relief, and Economic Security (CARES) Act.
2. Direct staff to return before the end of fiscal year (FY) 2019-2020 with a
recommendation on modifying the CDBG programs for FY 2020-2021 to provide relief
related to the COVID-19 pandemic.
BACKGROUND:
1. On January 21, 2020, the City Council held a public hearing regarding the propos ed
CDBG programs and allocations for FY 2020-2021 (Attachment “A”).
2. On March 4, 2020, Governor Newsom declared a State of Emergency in response to
the COVID-19 pandemic.
3. On March 13, 2020, the President of the United States declared a national state of
emergency due to the COVID-19 outbreak. On this same day, the City Council
adopted Resolution No. 20-5457, declaring a local state of emergency.
4. On March 27, 2020, President Trump signed into law the CARES Act, which includes
$5 billion in additional CDBG funding to prevent, prepare for, and respond to the
City Council
May 5, 2020
Page 2 of 6
COVID-19 pandemic. The Los Angeles Urban County has been allocated
$13,668,315, which is based on the existing formula used to distribute CDBG funds
for FY 2020-2021.
5. On April 7, 2020, the Los Angeles County Development Authority (LACDA) issued a
Grants Management Unit Bulletin (Attachment “B”) informing participating cities that
they will receive additional CDBG funds as a result of the COVID-19 pandemic;
Temple City will receive $123,206. The bulletin also provides guidance on enhancing
existing common CDBG programs and potential new programs to assist the
community relating to the COVID-19 pandemic.
6. On April 14, 2020, the LACDA announced a public-private partnership bringing $28
million to LA County for a COVID-19 Relief Fund. The purpose of the COVID-19 Relief
Fund is to assist hundreds of small businesses (under 25 employees) and non-profits
with critical funding in Los Angeles County.
ANALYSIS:
The City can spend an additional $123,206 of CDBG funds on expenses related to COVID-
19. The following provides information and some analysis on different options on the use of
these funds. As a non-entitlement City, Temple City is required to follow the guidelines and
programs set forth by the LACDA for use of CDBG funds. As described in the bulletin, the
first three programs outlined would be new CDBG programs and the last three options would
make use of the City’s existing CDBG programs. The details of any new program would still
have to be developed and are presented to give the City Council options to consider in using
this specific allocation of funds.
Temporary Rental Assistance Program (new program):
LACDA’s bulletin mentions establishing a housing subsidy program to assist low-
income households that have been laid off – temporarily or permanently - due to
COVID-19. The County of Los Angeles is offering a related program which offers
$1,000 per month for three months to renters who have lost income due to COVID-
19. The target population would be individuals working in the non-essential industries,
such as gyms, nail salons, barbers, retail stores, hotel/lodging, or entertainment
businesses. Recipients would need to demonstrate their income is within certain
household income limits.
Establishing a temporary housing subsidy program would assist low-income residents
that face unemployment, food insecurity and housing instability as a result of COVID-
19 closures. There is some assistance and protections already in place. Stimulus
checks are in the process of being issued by the federal government. City Council
approved an urgency ordinance prohibiting evictions and allowing tenants up to six
City Council
May 5, 2020
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months to pay delinquent rent. This does not forgive unpaid rent, only defers payment.
The number of households that would need assistance is unknown until if approved a
City would advertise the program.
COVID-19 Drive-Up Mobile Testing (new program):
LACDA’s bulletin includes the creation of various programs relating to health care
training and activities, which includes providing testing at a fixed or mobile location.
The City of Baldwin Park is using a portion of their COVID-19 CDBG funds to partner
with Baldwin Park Unified School District and a third-party contractor to operate a
drive-up COVID-19 mobile testing site. An appointment is required for the COVID-19
test and priority is given to residents and employees of Baldwin Park businesses who
are showing symptoms, who are 65 years of age and older, who are low income, and
who do not have health insurance. The City of Alhambra will also be using a portion
of their COVID-19 CDBG funds on a drive-up COVID-19 mobile testing site with the
same third-party contractor. The proposed contractor reports the following costs: test
kits are $135 each; a minimum of two medical staff at a site, each costing $1,320 per
day; and a medical director for overseeing the testing facility for the three to four week
period is $5,600. The company requires a minimum of three weeks for the operation,
which would range from $45,200 to $84,800 depending on the number of medical
staff. Alhambra will have capacity to provide 1,600 COVID-19 tests, with the tests
alone costing $216,000. It appears that the minimum operating costs for the drive-up
mobile testing site for both cities will be $261,200 and could go as high as $300,800.
City staff has reached out to the third-party contractor about operating a drive-up
COVID-19 testing site in Temple City but have not heard back from them at the time
of writing this report. If the contractor would allow reducing the minimum number of
COVID-19 tests to 800, given the contractor’s quote to other cities, the minimum start-
up cost to establish a mobile testing site would be an estimated $153,200. This
exceeds the CDBG funds allocated to Temple City through the CARES Act.
It is also unknown what the interest would be in the community if the City were to
establish a drive-up COVID-19 mobile testing site. COVID-19 tests are available with
some primary care givers, at medical clinics and hospitals. Additionally, the County
of Los Angeles has recently established free, drive-up testing sites to anyone
throughout the county. There are five drive-up testing locations within 10 miles of the
central part of Temple City:
El Monte Airport, 4233 Santa Anita Avenue, El Monte, 91731
Beverly Hospital, 309 W. Beverly Boulevard, Montebello, 90640
East Los Angeles Community College, 1304 Avenida Cesar Chavez, Monterey
Park, 91754
City Council
May 5, 2020
Page 4 of 6
AltaMed Medical and Dental Group, 1300 S. Sunset Avenue, West Covina,
91790
Pasadena Rose Bowl, 1001 Rose Bowl Drive, Pasadena, 91003
Assisting Small and Micro Businesses Program (new program):
The LACDA bulletin also describes some examples of potential new programs
combating the COVID-19 pandemic. One program is to assist small and micro
businesses through loans and grants. It is also uncertain how many would be eligible
if the program were limited to businesses with low-income employees. Recently, there
has been movement on expanding the first wave of small business loans. The LACDA
announced the COVID-19 Relief Fund a few weeks ago to assist small businesses in
Los Angeles County with low interest loans. On April 24, the President signed a $484-
billion coronavirus relief package into law that injected an additional $320 billion into
the paycheck protection program, which allows small businesses to continue paying
employees.
Housing Rehabilitation Loan and Handyworker Grant Program (existing
program):
In FY 2020-2021, the City Council approved up to $340,795 of CDBG funds for home
improvement loans and grants that also includes housing consultant costs. The
LACDA bulletin mentions an eligible COVID-19 enhancement to an existing housing
rehabilitation program could include staff distributing program outreach marketing
materials through a CDBG-funded senior meal delivery (public service) program. The
City’s senior meal program is not funded with CDBG funds so this activity would not
be eligible. Additionally, the City has consistently had anywhere from 15 to 30
residents on the waiting list over the past few years; additional outreach is not needed
at this time.
The LACDA bulletin also suggests offering a grant for the installation of broadband
(high-speed) infrastructure wiring or a high-speed internet service subsidy to income-
eligible households. Assisting with the installation or subsidy of high-speed internet
would allow for low-income households to connect with family, friends, teachers, and
receive other important services during the COVID-19 pandemic. Spectrum
announced in March that they will offer free installation and internet for 60 days for
households that do not already have service with them; they also mentioned that they
would allow free public use of their Wi-Fi hotspots that are located throughout the
community. Additionally, Spectrum offers an Internet Assistance program for eligible
low-income households that is less than $20 per month.
City Council
May 5, 2020
Page 5 of 6
Asbestos/Lead-Based Paint Testing and Removal Program (existing program):
No program enhancements were mentioned in the LACDA bulletin.
Youth Scholarship Program (existing program):
The City Council allocated $37,500 for the Youth Scholarship Program for FY 2020-
2021. The LACDA bulletin suggests offering online tutoring and virtual classes, “grab
and go” activity packets, and/or re-program funds to purchase equipment and
supplies. City staff could explore paid online programs for youth programs, the city is
currently utilizing free online programing for the youth programs. The County of Los
Angeles Library is also offering extensive programming options for children including
free online homework help. Given the existing programs, it is unlikely there is a strong
need for this assistance.
Additional CDBG Funds to Address COVID-19:
In addition to the funds provided through the CARES Act, the City receives an annual
allocation of CDBG funds. It is likely that there will be approximately $20,000 of CDBG
funds unspent from this fiscal year due to the cancelling of youth recreation programs.
The City will not lose these funds, but they will be made available to the City in the next
fiscal year. In January, the City Council approved a plan to spend the City’s CDBG funds
on programs related to youth scholarships for recreation programs and home
rehabilitation grants and loans. The final CDBG budget for FY 2020-2021 will be
$377,594, which includes the City’s annual allocation of $209,440 and $168,154 of funds
carried over from the previous fiscal year and previous housing rehabilitation loans paid
back to the City. The final FY 2020-2021 CDBG budget is less than the amounts
approved by City Council in January because the annual allocation and the funds carried
over were estimated. Given the change in circumstances, staff’s recommendation
includes direction to return at the end of the fiscal year to consider changing the FY 20 20-
2021 program to further support COVID-19 relief.
CITY STRATEGIC GOALS:
Approval of the CDBG funds received from the CARES Act will further the City’s Strategic
Goals of Public Health and Safety, Quality of Life, and Economic Development.
FISCAL IMPACT:
This action will require an amendment to add $123,206 to the CDBG revenue and
expenditure budget for FY 2019-2020. The new COVID-19 CDBG funds resulting from
the CARES Act will be entirely funded using CDBG funds. There will be no impact to the
General Fund, as CDBG funds are reimbursed from LACDA
City Council
May 5, 2020
Page 6 of 6
ATTACHMENTS:
A. City Council Staff Report dated January 21, 2020, CDBG Allocations for FY 2020 -
2021
B. LACDA Bulletin 20-0006 – Using CDBG Grant to Respond to the COVID-19
Pandemic
Page 1 of 19
TEMPLE CITY
COVID-19 EMERGENCY RENTAL ASSISTANCE
PROGRAM GUIDELINES
The COVID-19 Emergency Rental Assistance (COVID-19-ERA) program provides emergency rental
assistance grants to income-eligible households economically impacted during the COVID-19
pandemic through job loss, furlough or reduction in hours or pay, residing in the city limits of
Temple City.
Emergency Rental Assistance grants are rental payments made on behalf of an income-eligible
household, up to $1,000 per month, for a maximum period of 3 months to maintain housing
and/or to reduce rental payment delinquency in arrears as a result of the economic downturn
during the COVID-19 pandemic.
COVID-19-ERA ELIGIBILITY
Eligible households must meet all of the following criteria:
1. Renters residing in a single-family or multi-family unit located in Temple City
2. Annual household income does not exceed the U.S. Department of Housing and Urban
Development (HUD) established "Moderate-Income" limits. Household income eligibility
is based on the following two (2) factors:
a. The total number of persons residing in the household; and
b. The total amount of the annual household income.
3. Economically impacted during the COVID-19 pandemic period beginning March 27, 2020-
to present.
4. Current residential lease agreement.
5. Household does not receive any other forms of rental subsidies.
6. Completed W-9 form from bona fide landlord/property management agent or company.
7. Signed Program Participation-Payment Acceptance form from bona fide
landlord/property management agent or company.
8. Confirmed current rental balance.
USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
CDBG funds will be used for emergency rental payments on behalf of income-eligible households
economically impacted by the COVID-19 pandemic. Monthly rental assistance is provided for a
period of up to 3 months through direct payment to a bona fide landlord, property management
agent or company for current rent and/or to pay down rentals in arrears. CDBG funds are also
Page 2 of 19
used for program administration such as direct personnel and non-personnel costs and indirect
costs.
RENTAL ASSISTANCE
Rental assistance includes:
a. Monthly Rental Payment made on behalf of eligible household to landlord/property
management agent or company of up to $1,000 per month for a maximum of 3
months; or
b. Monthly Rental Arrears Payment made on behalf of eligible household to
landlord/property management agent or company of up to $1,000 per month for a
maximum of 3 months; or
c. Monthly payment combination of items a. and b. made on behalf of eligible household
to landlord/property management agent or company.
APPLICANT INTAKE AND ASSESSMENT PROCESS
Applicant household’s eligibility for emergency rental assistance will be determined upon
submission of a completed application with all required information and documents. Program
staff will review application information and provide an eligibility determination within 7 days. All
applicant household’s information and supporting documentation will be recorded accurately in
an applicant file to demonstrate eligibility/ineligibility for this program.
A denied applicant file shall contain all submitted information and documentation, as well as the
reason for denial (ex: over income limits, incomplete information, reside outside service area).
An approved applicant file shall contain all submitted information and documentation necessary
to meet all required eligibility criteria and contain completed forms, documentation, and
necessary information for all members of an applicant household such as the following:
Residency in Eligible Area
An applicant household must reside in a rental property located in the city limits of Temple City.
The LACDA CDBG Online Map Locator or another tool can be used to verify residency.
Definition of a Household and Income of Household Members
A Household is defined as all the persons who occupy a housing unit. The occupants may be a
single family, one person living alone, two or more families living together, or any other group of
related persons who share living arrangements. Therefore, household member information must
include, at a minimum, the following:
1) Full names and ages of all family members as well as any unrelated persons living in
the residence; and
2) Signature of the primary applicant(s), certifying that the information provided related
to the annual household income and members is correct.
Page 3 of 19
Annual income is defined as the total gross amount of income received from all sources by adult
individuals of the household who have earned or received income during a 12-month period prior
to the March 27, 2020 authorization of the Coronavirus Aid, Relief, and Economic Security Act
(CARES Act) to address the COVID-19 pandemic. Additional information on household income is
provided in TYPES OF HOUSEHOLD INCOME section below.
To determine program eligibility, all sources of annual income for each household member over
the age of 18 and the exact amounts earned from each income source must be accurately
documented. The primary applicant(s) are also required to certify by signature that the
information provided regarding household members is correct.
Eligible households must be below the “Moderate Income” limits for confirmed household size.
Emergency Rental Assistance Household Income Limits
Number of Persons Extremely Low-Income Low-Income Moderate-Income
1 $23,700 $39,450 $63,100
2 $27,050 $45,050 $72,100
3 $30,450 $50,700 $81,100
4 $33,800 $56,300 $90,100
5 $36,550 $60,850 $97,350
6 $39,250 $65,350 $104,550
7 $41,950 $69,850 $111,750
8 $44,650 $74,350 $118,950
Documenting Economic Impact during COVID-19 pandemic period
Applicant households must submit documentation confirming negative economic impact during
the COVID-19 pandemic period. Acceptable documentation sources include:
1. Workplace closure or reduced hours due to COVID-19, including lay-off, termination,
loss of working hours, income reduction resulting from business closure or other
employer economic impacts of COVID-19:
A copy of household member(s) notification of job loss/termination from employer
during the eligible pandemic period (March 27, 2020 to present); or
A copy of household member(s) notification of furlough from employer during the
eligible pandemic period (March 27, 2020 to present); or
A copy of household member(s) notification confirming reduction in hours and/or
pay during the eligible pandemic period (March 27, 2020 to present); or
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A copy of household member(s) application during the eligible pandemic period
(March 27, 2020 to present) and/or approval for Unemployment Insurance benefits;
or
A signed self-certification that includes the name of the household member who
is self-employed, the name and nature of the business, and narrative confirming
economic impact on self-employment during eligible pandemic period (March 27,
2020 to present).
2. Sickness with COVID-19 or caring for a household or family member who is sick with
COVID-19;
3. Extraordinary out-of-pocket childcare expenses due to school closures, medical expenses,
or health care expenditures stemming from COVID-19 infection of the tenant or a member
of the tenant’s household who is ill with COVID-19;
4. Compliance with a recommendation from a government health authority to stay home,
self-quarantine, or avoid congregating with others during the state of emergency;
5. Reasonable expenditures stemming from government ordered emergency measures;
6. Any additional factors relevant to the tenant’s reduction in income as a result of the
COVID-19 emergency.
PROVIDING EMERGENCY RENTAL ASSISTANCE
Emergency rental assistance will be provided for monthly rent payments and/or rental arrearages.
Program administrators shall determine the duration and amount of rental assistance provided to
eligible households based on application information, monthly rent due, and amount in arrears.
This duration and assistance amount will be designed to ensure households are provided with the
maximum benefit possible under program limits up to a maximum of 3 months.
Emergency rental assistance will not be paid directly to households. Policies and procedures must
establish how financial assistance is paid to the bona fide landlord/property management agent
or company.
Emergency rental assistance shall be paid by the date specified on the current lease agreement
and program staff will verify proper on-time partial or full rental payment has been made. The
emergency rental assistance program will log all payments made on behalf of eligible households.
Confirming Current Lease Agreement
An applicant household must submit a copy of its current residential lease agreement for the
address they reside in as a part of the emergency rental assistance application.
Page 5 of 19
W-9 Form
A completed W-9 form (enclosed below) from the bona fide landlord/property management
agent or company must be submitted as a part of the emergency rental assistance application.
Program Participation-Payment Acceptance Form
A signed Program Participation-Payment Acceptance Agreement from the bona fide
landlord/property management agent or company must be submitted as a part of an applicant
household’s emergency rental assistance application.
Current Rental Balance
An applicant household must submit a confirmed copy of its current rental balance from the bona
fide landlord/property management agent or company.
Landlord, Property Management Agent or Company
A bona fide landlord/property management agent or company is defined as the legal owner
and/or representative of a single-family, multi-unit, or mobile home residential property leased
for the purposes of permanent housing, entitled to collect rent as prescribed in a valid lease
agreement.
In order to process and disburse emergency rental assistance payments to a bona fide
landlord/property management agent or company, signed and completed W-9 and Program
Participation-Payment Acceptance Agreement forms are required. The landlord/property
management agent or company will abide by COVID-19-ERA program requirements and will be
provided with a clear summary and schedule of payments to be made on behalf of eligible
households.
Under no circumstances will the COVID-19-ERA program agency or staff be a party to any lease
for which assistance is provided. Program administration contact numbers and information must
be provided in case of questions or concerns.
In addition, the landlord/property management agent or company will be provided with an IRS
1099 form at the end of the calendar year for tax reporting purposes.
TYPES OF HOUSEHOLD INCOME
The following is a list of the types of household income most commonly encountered, as
well as the kinds of documentation required for verification. This is not intended to
provide an exhaustive list of possible income sources, but only those sources most
commonly encountered. However, all applicant income sources must be clearly
identified and documented. The Agency Income Documentation Worksheet is
provided (Page 10 below) as reference and may be adopted to assist in calculating annual
household income. If it is not possible for the household to provide this information, the
COVID-19 Emergency Rental Assistance Household Income Self-Certification Form
and Individual Annual Income Self-Certification forms (Pages 12-13 below) may be
used to document annual income.
Page 6 of 19
A. Salary Income: The documentation of salary income must be obtained from at least
one (1) source. The documentation may not be older than six (6) months, except for
Federal and State income tax returns which may not be older than one (1) year. The
documentation must be properly labeled and compiled in the applicant’s case file in a
readable format. Acceptable sources of income documentation include the following:
Federal or State income tax returns or W2 forms; or
Copies of the applicant’s three (3) most recent paycheck stubs, establishing the
applicant’s monthly income; or
B. Self-Employment: Any income from an adult household member who is self-
employed must be documented and verified from at least one (1) of the following
sources:
A copy of IRS Form 1040/1040A (tax return), if filed with the IRS for the last year; or
A notarized affidavit signed by the applicant that includes the name of the household
member who is self-employed, the name of the business, and the prior year's
estimated annual income.
C. Social Security/Supplementary Security Income/ Social Security Disability:
Income from Federal or State retirement programs and disability must be verified from
at least one (1) source that may not be older than six (6) months, unless noted below.
Acceptable documentation sources include:
A copy of the applicant's monthly award check; or
A copy of a benefit verification letter (also referred to as an “award letter” or “income
letter” and can be requested from local Social Security office by applicant); or
Copy of a bank statement showing direct deposits of applicant’s award check; or
Copy of Social Security Form SSA-2458 which verifies benefits (can be requested from
local Social Security office by applicant); or
Copy of Social Security form SSA-1099 (tax form mailed each year stating total amount
of benefits received from the previous year.) May not be older than one (1) year.
Written certification from the awarding agency verifying the applicant's eligibility and
the amount of the monthly benefits.
D. Welfare/General Relief: Income from social aid programs [e.g., California Work
Opportunity and Responsibility for Kids (CalWORKs), Temporary Assistance for Needy
Families (TANF)] must be verified from at least one (1) of the following sources:
Copies of the applicant's most recent bi-monthly award checks.
Copy of most recent Notice of Action or award letter stating the amount of applicant’s
benefit; or
Written statement from caseworker stating the applicant’s benefit amount; or
Page 7 of 19
Written certification from the awarding agency verifying the applicant's eligibility and
the amount of the monthly benefits.
E. Pension Income: Pension Income must be verified from at least one (1) of the
following sources:
A copy of the pension award letter; or
Copies of the applicant's three (3) most recent payment stubs verifying benefit amount;
or
A copy of the applicant's bank statement demonstrating that the award check was
directly deposited into the applicant's account.
F. Personal Interest: Personal interest from savings accounts or dividends from financial
investments must be identified and documented as earned income. Adequate
verification may include:
Federal income tax return; or
Copies of bank statements; or
All pages of investment statements indicating the amount of dividends earned.
G. Alimony/Child Support: Income received from alimony and/or child support
payments must be documented and verified from at least one (1) of the following
sources:
A copy of applicant's weekly or monthly check; or
A copy of a separation or settlement agreement or a divorce decree from a court
establishing payments; or
A notarized affidavit, signed by the applicant, certifying to the amount of child support
received.
H. In-Home Supportive Services: Income earned by a caregiver/caretaker providing in-
home supportive services for a different household must be documented through
copies of the three (3) most recent paycheck stubs, to establish the monthly income.
I. Rental Income: Income received from rental property must be documented as earned
income and must be verified from at least two (2) of the following sources:
A copy of the property rental agreement signed by current tenant stating monthly rent;
A copy of recent rent check; and/or
A copy of the applicant's income tax return declaring earned rental income. May not
be older than one (1) year.
Rent receipt book.
J. No Income: Should an adult member of the household (18 years and older) have no
income to report, documentation to be submitted may include:
Page 8 of 19
A self-certification (Page 13) signed by the household member declaring he/she does
not earn income that can be contributed to the household.
The calculation of annual income shall not include the following:
A. Income from Children, which is income from the employment of children (including
foster children) under the age of 18 years.
B. Payments Received for the Care of Foster Children, including foster adults (usually
persons with disabilities, unrelated to the family, who are unable to live alone).
C. Lump-Sum Payments, including additions to family assets, such as inheritances,
insurance payments (e.g., health and accident insurance, and worker's compensation),
capital gains and settlement for personal or property losses [except as provided].
D. Reimbursement for Medical Costs, including all payments received by the family that
are specifically for, or in reimbursement of, medical expenses for any family member.
E. Live-in Aide, including the income of a live-in aide employed because of a medical
condition or disability of a family member. A live-in aide is determined to be essential
to the care and well-being of the person, not obligated for the support of the person,
and would not be living in the unit except to provide the necessary supportive services.
F. Education Assistance, including the full amount of educational scholarships paid
directly to the student or to the educational institution, and Government funds paid to
a veteran for tuition fees, books, equipment, materials, supplies, transportation and
miscellaneous personal expenses of the student. Any amount of such scholarship or
payment to a veteran not used for the above purposes that is available for subsistence
is to be included in income.
G. Armed Forces (Special Pay), specifically special pay to a family member serving in
the Armed Forces who is exposed to hostile fire.
H. Government Programs, including the following:
Amounts received under training programs funded by HUD and earnings and benefits
from participation in qualifying State or local employment training programs
(including training programs not affiliated with a local government.)
Amounts received by a disabled person that are disregarded for a limited time for
purposes of Supplemental Security Income (SSI) eligibility and benefits, because they
are set aside for use under a Plan to Attain Self-Sufficiency (PASS).
Amounts received by a participant in other publicly-assisted programs, which are
specifically for or in reimbursement of out-of-pocket expenses incurred (special
equipment, clothing, transportation, child care, etc.) and made solely to allow
participation in a specific program.
Amounts specifically excluded by any other Federal statue from consideration as
income for purposes of determining eligibility or benefits under a category of
assistance programs that includes assistance under the U.S. Housing Act of 1937.
Page 9 of 19
Amounts paid by a State agency to a family with a member who has developmental
disability and is living at home to offset the cost of services and equipment needed to
keep the developmentally disabled family member living at home.
I. Temporary Income, considered temporary, nonrecurring or sporadic in nature
(including gifts).
J. Income of Full-Time Students, earnings in excess of $480 for each full-time student
18 years old or older attending school or vocational training (excluding the head of
household and spouse).
K. Property Tax Refunds, including amounts received by the family in the form of
refunds or rebates under State or local law for property taxes paid on the dwelling of
the unit.
L. Adoption Assistance Payments, in excess of $480 per adopted child.
EMERGENCY RENTAL ASSISTANCE PROGRAM ADMINISTRATION COSTS
The operating agency for the Emergency Rental Assistance program may charge direct program
administration costs such as personnel and non-personnel, and indirect costs (upon approval of
LACDA).
The operating agency will minimize excessive program administration costs (at or below 20%) to
maximize the total number of households assisted with Emergency Rental Assistance.
The operating agency may be provided an advance of CDBG funds to begin program activities
and then reimburse for actual expenditures going forward.
RECORD RETENTION, PROGRAM REPORTING, AND MONITORING
The operating agency for the ERA program shall maintain applicant files, landlord/property
management agent or company information, and all program administration (programmatic and
financial) records, written and digital, for no less than a period of 5 years from the end of the
program in accordance with Los Angeles County Auditor-Controller Handbook 3.1.
The operating agency for the ERA program shall report, approved and assisted households, and
their corresponding assistance information, weekly as directed by the funder.
The operating agency for the ERA program shall periodically report to-date households assisted
in a numeric and narrative format as directed by the funder.
Financial and programmatic monitoring of the operating agency will be conducted by LACDA
staff.
CONFLICT OF INTEREST
No COVID-19 ERA funding will be provided to any member of the governing body of the City of
Temple City, County of Los Angeles, nor any designee of LACDA or the operating agency who is
in a decision making capacity in connection with the administration of this program; no member
Page 10 of 19
of the above organizations shall have any interest, direct or indirect, in the proceeds from a grant
from this program.
Page 11 of 19
AGENCY INCOME DOCUMENTATION CALCULATION WORKSHEET
Source of Income
Gross
Monthly
Income in
Dollars
Documentation
Salary
Copies of last 3 paychecks (not older than 6
months); or
Federal or State income tax returns or W-2 forms
(not older than one year); or
Employment and salary documentation form.
Self-Employed Profits Copy of IRS Form 1040/1040A (tax return) for the
last year; or
Notarized affidavit stating prior year’s estimated
annual income.
Social Security (SS)
The following must not be older than six (6) months unless
noted:
Copy of applicant’s monthly award check; or
Copy of applicant’s benefit verification letter
(applicant can request from local Social Security
office); or
Form SSA-2458 (applicant can request from local
Social Security office); or
Form SSA-1099 (yearly benefit statement that may
not be older than one (1) year); or
Written certification from awarding agency
verifying monthly benefits; or
Copy of bank statement showing direct deposit of
applicant’s award check.
Supplemental Security
Income (SSI)
Social Security
Disability (SSD)
California Work
Opportunity and
Responsibility for Kids
(CalWORKs)
Award letter stating the amount of applicant’s
benefit; or
Copy of applicant’s most recent bi-monthly award
check(s); or
Written statement from Caseworker stating the
applicant’s benefit amount; or
Written certification from awarding agency verifying
monthly benefits; or
Temporary Assistance
for Needy Families
(TANF)
Pension Copy of applicant’s most recent pension
check/payment stubs; or
Copy of pension award letter showing monthly
benefits; or
Bank statement showing direct deposit of
applicant’s award check.
Alimony
Copy of applicant’s weekly or monthly check; or
Court decree establishing payments, (divorce
papers); or
Notarized affidavit of child support certifying
amount received.
Child Support
Page 12 of 19
Unemployment
Insurance
Copy of award notice stating applicant’s benefit; or
Payment booklet; or
Unemployment notarized affidavit signed by
applicant.
Interest from Bank
Accounts and Cash
Funds
Letter from bank manager stating interest earned;
or
Bank statements showing last twelve (12) months
of interest; or
Most recent Federal income tax return showing
interest earned; or
Investment statements indicating the amount of
dividends earned.
Rental Property
Income
At least two (2) from the following:
Copy of property rental agreement signed by
current tenant showing monthly rent; or
Copy of recent rent check; or
Copy of applicant’s income tax return declaring
earned rental income (not older than one year); or
Rent receipt book.
Other Income not
shown above- List
Sources
Attach documentation to support declaration.
AGENCY STAFF USE ONLY BELOW:
Total Gross Monthly
Income:
Comments:
Total Gross Annual
Income:
Comments:
Income Qualified?: Yes No
□ □
Comments:
Page 13 of 19
City of Temple City COVID-19 Emergency Rental Assistance Program
Application Intake Form
Applicant/Tenant:
Tenant Address:
Tenant Phone: Tenant Email:
Monthly Rent Monthly Due Date: Months Past Due:
Landlord/Legal Property Owner/Management Co. Telephone Number:
Address City State Zip Code
Documenting Economic Impact during COVID-19 pandemic period – March 27, 2019 to present
Workplace closure or reduced hours resulting from employer economic impacts of COVID-19:
Household member(s) notification of job loss/termination from employer
Household member(s) notification of furlough from employer
Household member(s) notification confirming reduction of hours and/or pay
Household member(s) application or approval for Unemployment Insurance benefits
A signed self-certification that includes the name of the household member who is self-
employed, the name and nature of the business, and narrative confirming economic impact
on self-employment during eligible pandemic period
Sickness with COVID-19 or caring for a household or family member who is sick with COVID-19:
Extraordinary out-of-pocket childcare expenses due to school closures, medical expenses, or health
care expenditures stemming from COVID-19 infection of the tenant or a member of the tenant’s
household who is ill with COVID-19:
Page 14 of 19
Compliance with a recommendation from a government health authority to stay home, self-
quarantine, or avoid congregating with others during the state of emergency:
Reasonable expenditures stemming from government ordered emergency measures:
Any additional factors relevant to the tenant’s reduction in income as a result of the COVID-19
emergency:
Page 15 of 19
City of Temple City
COVID-19 Emergency Rental Assistance Household Income Self-Certification Form
INSTRUCTIONS: This is a written statement documenting the Annual Income, the number of beneficiary
members in the family or household, and relevant characteristics of each member for the purposes of income
determination.
To complete this statement, fill in the blank fields below using information from the attached Individual Annual
Income Self-Certification Form complete and signed by EACH HOUSEHOLD MEMBER AGE 18 OR OLDER except
fulltime students. The applicant Head of Household(s) must then sign this statement to certify that the
information is complete and accurate and that source documentation will be provided upon request.
Applicant:
Address: City:
Telephone: State: Zip Code:
Household Member Income Information
Name: Total Annual Income: HH CH DIS S≥18 <18 <15
HH = Head of Household; CH = Co-Head of Household; DIS = Person with disabilities; S≥18 = Fulltime
student age 18 or over; <18 = Child under the age of 18 years; <15 = Minor under the age of 15 years
Annual gross income (total of all members) = $
I certify that this information is complete and accurate. I agree to provide, upon request, documentation on all
income sources to the Temple City Emergency Rental Assistance Program Administrator.
HEAD OF HOUSEHOLD
Signature Printed Name Date
CO-HEAD OF HOUSEHOLD
Signature Printed Name Date
WARNING: The information provided on this form is subject to verification by HUD at any time, and Title 18, Section 1001
of the U.S. Code states that a person is guilty of a felony and assistance can be terminated for knowingly and willingly
making a false or fraudulent statement to a department of the United States Government.
Page 16 of 19
INDIVIDUAL ANNUAL INCOME SELF-CERTIFICATION
Household Member (Print Name): _____________
INSTRUCTIONS: To complete this statement, fill in the blank fields below using information from the
attached Individual Annual Income Self-Certification Form complete and signed by EACH HOUSEHOLD
MEMBER AGE 18 OR OLDER except fulltime students. The Household Member must then sign this
statement to certify that the information is complete and accurate, and that source documentation will be
provided upon request.
Source of Income Annual Income in Dollars
Salary
Self-Employed Profits
Social Security (SS)
Supplemental Security Income (SSI)
Social Security Disability (SSD)
California Work Opportunity and Responsibility for Kids
(CalWORKs)
Temporary Assistance for Needy Families (TANF)
Pension
Alimony
Child Support
Unemployment Insurance
Interest from Bank Accounts and Cash Funds
Rental Property Income
Other Income Not Shown Above
Sources:
Total Gross Annual Income:
Check here if you are a HOUSEHOLD MEMBER AGE 18 OR OLDER with no income and certify by
signing below.
I certify that this information is complete and accurate. I agree to provide, upon request, documentation on all income sources to the Temple City Emergency Rental Assistance Program Administrator.
Signature Printed Name Date
Page 17 of 19
WARNING: The information provided on this form is subject to verification by HUD at any time, and Title 18, Section
1001 of the U.S. Code states that a person is guilty of a felony and assistance can be terminated for knowingly and
willingly making a false or fraudulent statement to a department of the United States Government.
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CITY OF TEMPLE CITY
COVID-19 EMERGENCY RENTAL ASSISTANCE PROGRAM
PROGRAM PARTICIPATION-PAYMENT ACCEPTANCE AGREEMENT
Applicant/Tenant:
Tenant Address:
SECTION I – COMPLETED BY CITY STAFF
LANDLORD/LEGAL PROPERTY OWNER MANAGEMENT STAFF TELEPHONE NUMBER
ADDRESS CITY STATE ZIP CODE
The City of Temple City staff has verified the lease/rental agreement and other eligibility documentation by the Applicant
identified above and determined that this household is eligible to receive Emergency Rental Assistance. This program is funded by
the City of Temple City and provides monthly rental and/or monthly rental arrears payments directly to the landlord/property
management company on behalf of eligible households economically impacted during the COVID-19 pandemic through job loss,
furlough or reduction in hours or pay. The City of Temple City will issue these payments on behalf of the applicant. This
agreement and a completed W9, Request for Taxpayer Identification Number and Certification must be returned to the City of
Temple City staff in order to process the payment(s). Payment(s) will be issued on a monthly basis to the landlord as defined
below:
Rental Assistance Provided
Amount: $___________________
Anticipated Terms of Assistance
For ________________ consecutive month(s) beginning ________________________________________
Agency Staff Name (Print) Agency Staff Signature Date Telephone Number
(626)
SECTION II – COMPLETED BY THE LANDLORD / LEGAL OWNER / MANAGEMENT COMPANY
The landlord (legal owner of the residence referenced above) must complete this Section.
I do not want to participate in the City of Temple City COVID-19 Emergency Rental Assistance Program; or
I would like to participate in the City of Temple City COVID-19 Emergency Rental Assistance Program. To receive payment, I
will provide this signed agreement, a W-9 Request for Taxpayer Identification Number and Certification.
TENANT’S MONTHLY RENT IS DUE ON THE _____________ OF EACH MONTH.
LANDLORD/LEGAL OWNER’S NAME/MGT. CO. (PLEASE PRINT) APPLICANT (TENANT) NAME (PLEASE PRINT)
MAILING ADDRESS PROPERTY ADDRESS
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CITY STATE ZIP CODE CITY STATE ZIP CODE
LANDLORD / LEGAL OWNER / MANAGEMENT COMPANY CERTIFICATION
I UNDERSTAND AND CERTIFY THAT: In no case am I entitled to a payment for a month that the applicant does not
reside at my property. If I receive a direct rent payment for a month that the applicant did not reside at my
property, I shall remit to City of Temple City an amount that represents the overpaid rent. To return such amounts
or payments, I shall call City of Temple City at (626) 285-2171 and mail payment to City of Temple City, 9701 Las
Tunas Drive, Temple City, California 91780. I must not cash a direct rent payment if the applicant has moved. I may
be prosecuted if I commit fraud or knowingly assist an applicant to commit fraud. If I am found guilty of committing
fraud, I will no longer be entitled to receive direct rent payments. I may not acquire rights to sue City of Temple
City for payment of rent or for a breach of any obligations by the tenant.
I also understand and certify that I receive no other subsidy and/or assistance from or on behalf of this applicant
for full or partial monthly rental payment.
Rental assistance is limited and the duration of assistance as stated in Section 1 of this agreement. City of Temple
City will make every effort to make rental assistance payments as required by the lease agreement but will only be
responsible for late fees due to administrative errors by City of Temple City staff. I understand that assistance may
be terminated if a participant is determined to be no longer eligible, was never eligible, has not been fully engaged
in the program, and/or has not been fully compliant with program requirements as determined by the City of
Temple City. Examples non-compliance include failure to return phone calls or e-mails and failure to disclose all
income or expenses.
In addition, I understand and agree that during the term of this agreement, I must give City of Temple City a copy
of any notice to the program participant to vacate the housing unit, or any complaint used under state or local law
to commence an eviction action against the program participant.
THE LANDLORD / LEGAL OWNER / MANAGEMENT COMPANY MUST SIGN AND DATE:
LANDLORD/LEGAL OWNER/MGT. CO. NAME (PLEASE PRINT): TELEPHONE NUMBER:
LANDLORD/LEGAL OWNER/MGT. CO. SIGNATURE: DATE:
Please complete and submit the W-9 Request for Taxpayer Identification Number and Certification
Page 1 of 12
TEMPLE CITY
COVID-19 EMERGENCY ASSISTANCE FOR SMALL BUSINESSES
PROGRAM GUIDELINES
The City of Temple City’s Employer Assistance Grant Fund offers a one-time grant up to $10,000
to eligible businesses to help them create jobs, retain jobs, and offer quality services to the
residents of Temple City. Grant funds may be used for overhead expenses, rent, utilities, business
services such as web site development to increase capacity, and necessary equipment to continue
business operations, among others. Businesses are not expected to pay back grants.
The program is funded through a grant from the U.S. Department of Housing and Urban
Development as eligible under Sections 105(a)17 of the Housing and Community Development
Act of 1974. The City of Temple City’s Employer Assistance Grant Fund meets the following
national objectives, depending on the business’ eligibility:
Benefiting persons of low to moderate income; or
Job creation and retention
Eligibility Requirements
To be considered for this program,
Businesses must:
Be physically located within Temple City’s city limits
Have no more than 25 employees, including the owner / operator (sole-proprietors, for the
purpose of this program, are considered to have 1 employee)
Employ and retain at least 1 individual that does not exceed the program income limit.
Alternatively the owner may be within the program income limit
Have an active business license issued by Temple City
Have been negatively impacted by the COVID-19 pandemic. Negative impacts include
circumstances such as forced closure, at least a 25 percent loss of income, inability to meet
social distancing requirements, required to provide personal protective equipment (PPE) for
staff.
Provide all documentation requested by the city to facilitate the application process
Have been in “good standing” prior to the COVID-19 pandemic outbreak, no outstanding
fees owed to the city, unpaid taxes, unpaid citations, or unresolved code violation issues
Be located in one of the following areas: Crossroads Specific Plan; Mixed-Use Medium zone;
Las Tunas Commercial zone; Downtown Commercial zone; Industrial zone; or within the
Mixed-Use Low Zone and on Lower Azusa Road, Gidley Street, or Temple City Boulevard.
Certify that they will remain open, or if businesses is closed or closes to reopen in a timely
manner following the lifting or easing of COVID-19 restrictions, or shall be subject to
repayment of grant.
Page 2 of 12
Have or register for a DUNS Number
Ineligible Businesses:
Business that do not currently employ LMI Persons OR that are in a census tract, block group
that does not service LMI persons
Businesses that have already received or planning to receive COVID-19 related grant aid from
another government agency (would this include PPP program?)
Extensions of a national chain (e.g. Taco Bell, Wal-Mart, Vons, Walgreens…etc)
Home-based businesses
Non-profit organizations
Casinos, liquor stores, fortune tellers, hookah/smoke lounges, smoke shops, pawn shops,
payday loans, check cashing services, firearm or weapons dealers, adult entertainment,
passive real estate investors, bail bonds, and cannabis businesses, short term rentals, and
tattoo parlors .
Disqualifying Criteria:
Any of the following events or actions may disqualify the owner of a business from consideration
for grant funding:
Poor credit history
Bankruptcy in the last 5 years
Eligible Expenses
Businesses that are selected to receive relief aid, may only use the funds for program eligible
expenses, including:
Employee salaries or payroll
Rent and utilities
Service updates related to COVID-19, such as building or improving a website to allow for
online sales
COVID-19 related equipment, such as purchasing personal protective equipment (PPE),
sneeze guards, and cleaning products
Other COVID-19 related expenses will be considered on a case by case basis by the city’s
CDBG program administrator
Ineligible Use of Funds
Funds may not be used for the following:
Personal property
Repayment of refinance of existing debt or to pay operating deficits tax arrearages,
governmental fines or penalties or general government expenses
Salary for the business owner
Page 3 of 12
Political or religious activities, lobbying or any activity prohibited in the CDBG regulations
in 24 CFR 570
Monitoring Process
All businesses that accept relief aid must agree to participate with ongoing grant monitoring. The
city may periodically request documents that verify the appropriate use of grant funds and reports
on how the grant fund impacted the business.
Staff is responsible for providing on-going monitoring to ensure that grant funds are used in the
way they were intended. Staff will review the business’ application to identify how the business
intends to use the funds and will request supporting documents three months after funds have
been awarded. If a business finds it necessary to change their intended use of the funds, they
must notify the City in writing with at least five (5) days in advance. Although this list is not
intended to be exhaustive, supporting documents may include:
Lease agreement and rent receipts
Invoices
Payroll documents
All collected documents will be placed in a business’s program file.
How to Apply
Businesses that wish to be considered may apply for assistance by submitting a complete
application, which includes, providing all required documentation by the specified deadline. Staff
will review all submitted applications to determine eligibility to the program. Incomplete
applications will not be considered.
The application consists of the following components:
1. Applicant Information
a. Staff shall review that all information has been filled out
b. Staff shall verify that the business has included a DUNS number
2. Background Information
a. Staff shall review that all information has been filled out.
3. Financial Information
a. Staff shall review that all information has been filled out.
b. Staff shall verify that the business has identified how they plan to use grant funds. Staff
will note how the business plans to use funds and will collect supporting documents
and monitor grant expenses.
Page 4 of 12
4. Assurance and Signatures
a. Staff will verify that the applicant has signed and dated the application.
Selection Process
Applications will be categorized into the following tiers.
1. Restaurants – full service, takeout, ice cream shops, retail bakeries, and the like;
2. Ground floor retail uses;
3. Other ground floor commercial uses, other than an office, with a storefront, (such as
barbers, hair salons, gyms, tutoring centers, shoe repair, locksmith, etc.);
4. All other commercial and industrial uses.
A random selection will be taken of all Tier 1 applicants. If any additional funds are remaining a
random selection will be taken of all Tier 2 applicants. If any additional funds are remaining a
random selection will be taken from Tier 3 applicants, and so on until all funds are allocated. Back
up applicants will be chosen in each tier in case the chosen applicants do not meet the
requirements of the program or withdraw their application.
Awarding Process
Upon verification of eligibility, the City will confirm eligibility status with the business via email
and a physical hard copy will be sent in the mail. The City will provide the business with an
agreement outlining the terms and conditions of the award. Upon receipt of the signed
agreement, the City will disburse the grant funds.
Default and Termination
The occurrence of any one or more of the following events will constitute an “Event of Default”
under this Agreement:
Any statement, representation, or warranty contained in this Agreement or the Application
Documents submitted to the City found by the City to be false or misleading.
Any use, by Grantee, of any portion of the Grant Funds for any purpose other than the
exclusive use(s) of Grant Funds set forth in Subsection B to Section 3 of this Agreement.
Grantee fails to abide by the Program Requirements or breaches any covenant of this
Agreement.
Upon and during the continuance of an Event of Default, the City may do any of the following,
individually or in combination with any other remedy:
The City may terminate this Agreement by giving a written termination notice to Grantee,
and on the date specified in such notice, this Agreement shall terminate and all rights of
Grantee hereunder shall be terminated.
Page 5 of 12
The City may demand the immediate return of any previously disbursed Grant Funds that
have been claimed or expended by Grantee in breach of the terms of this Agreement,
together with interest thereon from the date of disbursement at the maximum rate
permitted under applicable law.
Page 6 of 12
TEMPLE CITY
COVID-19 EMERGENCY ASSISTANCE FOR SMALL BUSINESSES
INTEREST FORM
Applicant / Contact Information
Name:_______________________________________ Title:_________________________________________
Mailing Address:
_____________________________________________________________________________________________
Business Name:_____________________________________________________________________________
Business Address (physical location):
_____________________________________________________________________________________________
Phone:________________________________ Email:_____________________________________________
1. Does this business have an active business license issued by the City of Temple City? ☐Yes ☐No
2. How many full time employees, including the owner(s), are currently employed? __________________
a. How many full-time employees, including the owner, meet the income requirements for
this program? _______________
Household
Size 1 2 3 4 5 6 7 8
Annual
Income Limit $63,100 $72,100 $81,100 $90,100 $97,350 $104,550 $111,750 $118,950
3. Has the business been negatively impacted by COVID-19? ☐Yes ☐No
a. How? (Select all that apply)
☐Forced Closure ☐25+% Loss of Income ☐Lay Offs/Furloughs
☐Other
(please
describe):_____________________________________________________________________________________
4. Any business that accepts grant funds, is required to provide documentation verifying eligibility to
Temple City. Both at the time of application and documents or reports may be requested again, 3
months after fund disbursement.
Is the business willing to submit the requested verification? ☐Yes ☐No
Page 7 of 12
ADDITIONAL INFORMATION
Income Qualifications
Definition of a Household and Income of Household Members
A Household is defined as all the persons who occupy a housing unit. The occupants may be a
single family, one person living alone, two or more families living together, or any other group of
related persons who share living arrangements.
Annual income is defined as the total gross amount of income received from all sources by adult
individuals of the household who have earned or received income during a 12-month period prior
to the March 27, 2020 authorization of the Coronavirus Aid, Relief, and Economic Security Act
(CARES Act) to address the COVID-19 pandemic. Additional information on household income is
provided in TYPES OF HOUSEHOLD INCOME section below.
To determine program eligibility, all sources of annual income for each household member over
the age of 18 and the exact amounts earned from each income source must be accurately
documented. The primary applicant(s) are also required to certify by signature that the
information provided regarding household members is correct.
Eligible households must be below the “Moderate Income” limits for confirmed household size.
Emergency Assistance for Small Businesses Household Income Limits
Number of Persons Moderate-Income
1 $63,100
2 $72,100
3 $81,100
4 $90,100
5 $97,350
6 $104,550
7 $111,750
8 $118,950
Page 8 of 12
Required Document(s) Checklist
Requires Verification Acceptable Verification Documents
Identification Government Issued – ID
Driver’s License or
Passport
Business Owner(s) – if incorporated Articles of Incorporation
Verifying that specific individuals
may make decisions on the
business’s behalf
Income Most recent paystubs (all income
received in 1 month)
2019 Tax Return
Award letter
COVID-19 Impacts Documents verifying how COVID-19
negatively impacted the business
Profit and Loss Statement
Notice(s) received to close
Page 9 of 12
TEMPLE CITY
COVID-19 EMERGENCY ASSISTANCE FOR SMALL BUSINESSES
APPLICATION
Applicant / Contact Information
Name:_______________________________________ Title:_________________________________________
Mailing Address:
_____________________________________________________________________________________________
Phone:________________________________ Email:____________________________________________
Business / Company Information
Business Name:_____________________________________________________________________________
Business Address (physical location):
_____________________________________________________________________________________________
Business Phone:__________________________ Business Email:_________________________________
Business Organizational Structure:
☐Sole Proprietorship ☐LLC ☐S Corporation ☐ Corporation ☐Other:__________________________
Name(s) Business Owners:
Name(s) Title(s)
The person(s) listed here must be authorized to make decisions on behalf of the business named above. Documentation to verify
authorization must be submitted with this application.
Business License #:__________________________________ Tax ID #:______________________________________
DUNS#:___________________________________________
A DUNS# is required for all federally funded programs. Obtaining a DUNS number is simple and free. To receive a DUNS call
1-866-705-5711 or apply online at http://fedgov.dnb.com/webform
Page 10 of 12
Number of Full Time Employees:______________
Do any employees, including owner(s), meet the household income requirements listed in
(Additional Information Section): Y / N If yes, please provide the information below.
Employee Name Job Title Part Time
or Full Time
Household
Size
Annual Household
Income
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Business Type: (please select the most applicable category)
☐Restaurants – full service, takeout, ice cream shop, bakery, …etc.
☐Storefront Retail – clothing store, flower shop, …etc.
☐Storefront Service – hair salons, gym, dance studio, shoe repair, tutoring center, …etc.
☐Other Commercial or Industrial Business– please describe:_____________________________________
Has your business been negatively impacted by the COVID-19 pandemic? (select all that apply)
☐Forced Closure
☐Loss of Income (25% or greater decrease in revenue since March 2020)
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☐Employee Lay Offs or Furloughs
☐Reduced hours of operation
☐Other – (please describe):_______________________________________________________________
Will the current finances of your business in combination with a grant up to $10,000 allow your
business to remain open (or re-open following easing of restrictions) for a minimum period of at
least 90 days following awarding of the grant? Y / N
If you are selected to receive a grant award, what expenses would it be used for?
(Please describe below how the funds would be used to offset the impacts of COVID-19 on your
business, you may attach additional paper for this question, if necessary)
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
ACKNOWLEDGEMENT
I/We HEREBY CERTIFY that the aforementioned facts are true and correct. Furthermore, if
approved, I/We will provide additional documentation and certification of the information
provided on the application form prior to grant issuance. I/We will be liable for all costs incurred
through the program if any information provided is determined to be false and/or incorrect which
may have initially qualified me/us for the Small Business Grant Program.
Applicant’s Signature Date:
Co-Applicant’s Signature Date:
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FOR OFFICE USE ONLY
Date and Time Submitted:__________________________________________________________________________
Eligibility:____________________________________________________________________________________________
Evaluator (please print):_______________________________________ Date Evalulated:____________________
ATTACHMENT ECDBG FUNDING OPTIONSVariablesMonths3Grant per month1,000$ Total Grant10,000$ Consultant Fee5%Total CDBG Budget539,600$ Percentage of Total CDBG Budget0%10%20%30%40%50%60%70%80%90%100%Budget-$ 53,960$ 107,920$ 161,880$ 215,840$ 269,800$ 323,760$ 377,720$ 431,680$ 485,640$ 539,600$ Months33333333333Grant per month1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ Total Grant3,000$ 3,000$ 3,000$ 3,000$ 3,000$ 3,000$ 3,000$ 3,000$ 3,000$ 3,000$ 3,000$ Number of HH assisted01735537189107125143161179Percentage of Total CDBG Budget100%90%80%70%60%50%40%30%20%10%0%Budget539,600$ 485,640$ 431,680$ 377,720$ 323,760$ 269,800$ 215,840$ 161,880$ 107,920$ 53,960$ -$ Total Grant10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Consultant Cost24,999$ 24,282$ 21,584$ 18,886$ 16,188$ 13,490$ 10,792$ 8,094$ 5,396$ 2,698$ -$ Number of businesses assisted51464135302520151050Small Business Assistance ProgramTemporary Rental Assistance ProgramSmall Business Assistance ProgramTemporary Rental Assistance Program