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Home My Public Portal About04) 7A-3 CCM - 2020-08-04 CITY COUNCIL TEMPLE CITY, C ALIF ORNIA REGUL AR MEETING MINUTES AUGUST 4, 2020 1. C ALL TO ORDER Mayor Chavez called the City Council Regular Meeting to order at 7:31 p.m. telephonically. 2. ROLL C ALL PRESENT: Councilmember – Man, Sternquist, Vizcarra, Yu, Chavez ABSENT: Councilmember - None ALSO PRESENT: City Manager Cook, City Attorney Murphy, City Clerk Kuo, Deputy City Clerk Nunez, Assistant to the City Manager/Economic Development Manager Haworth, Administrative Assistant to the City Manager/City Council Flores, Administrative Services Director Paragas, Interim Community Development Director Reimers, Parks and Recreation Director Matsumoto, Public Safety Supervisor Ariizumi 3. INVOC ATION – Mayor Chavez provided the invocation. 4. PLEDGE OF ALLEGIAN CE – Mayor Chavez led the Pledge of Allegiance. 5. CEREMONIAL MATTERS – PRESENTATIONS A. COMMITTEE ON AGING UPDATE Parks and Recreation Director Matsumoto provided an update on the activities of the Committee on Aging. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A Frank Ruedel, Temple City resident , commented regarding the fence on his property. 7. CONSENT C ALEND AR Councilmember Man made a motion to approve the consent calendar items. Seconded by Mayor Pro Tem Yu and approved by the following votes: City Council Minutes August 4, 2020 Page 2 of 8 AYES: Councilmember – Man, Sternquist, Vizcarra, Yu, Chavez NOES: Councilmember – None ABSENT: Councilmember – None ABSTAINED: Councilmember – None A. APPROVAL OF MINUTES The City Council is requested to review and approve the Minutes of the Regular City Council Meeting of July 21, 2020. Action: Approved. B. PARKS AND RECREATION COMMISSION MEETING ACTIONS The City Council is requested to receive and file actions of the Regular Parks and Recreation Commission Meeting of July 15, 2020. Action: Received and filed update. C. FOURTH AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH WILLDAN ENGINEERING TO PROVIDE CONSULTANT SERVICES FOR THE CITY’S HOME IMPROVEMENT PROGRAM The City Council is requested to approve the Fourth Amendment to the consultant services agreement with Willdan Engineering for one year (Fiscal Year 2020 -21) and increase total compensation by $29,588 for a total of $139,588. Action: 1. Reviewed and approved the Fourth Amendment to the consultant services agreement with Willdan Engineering to provide services for Fiscal Year 2020-21, expand the scope of services to provide the City with professional consultant services advising staff on the implementation of the City’s Small Business Assistance Program, and increase the total compensation by $29,588 for a total of $139,588; and 2. Authorized the City Manager to execute the Fourth Amendment with Willdan Engineering. D. ON-CALL VIDEO PRODUCTION SERVICES The City Council is requested to consider approval of the on-call services agreement to assist staff in continuing virtual programming through the remaining fiscal year to help bridge the social distancing gap between City Hall and the community. Action: City Council Minutes August 4, 2020 Page 3 of 8 1. Approved a professional services agreement with Red 88 Media for on-call video production services in an amount not to exceed $24,999; and 2. Authorized the City Manager to execute the agreement. E. VISA CARD REPORT The City Council is requested to receive and file the Visa Ca rd Report. Action: Received and filed. F. ADOPTION OF RESOLUTION NO. 20-5486 APPROVING PAYMENT OF BILLS FOR FISCAL YEAR 2020-21 The City Council is requested to adopt Resolution No. 20-5486 authorizing the payment of bills. Action: Adopted Resolution No. 20-5486. 8. PUBLIC HEARING – None Mayor Chavez moved New Business 10A and 10 B out of agenda order. 10. NEW BUSINESS A. TEMPORARY OUTDOOR DINING REQUESTS Current public health orders do not allow restaurants to have indoor dining but allow for dining outdoors. This has resulted in requests from restaurants to provide outdoor dining. The City Council is asked to provide direction to staff regarding temporary outdoor dining requests. City Manager Cook gave a brief overview of the temporary outdoor dining requests made by the businesses. Interim Community Development Director Reimers gave a summary of the staff report. City Council asked questions regarding current outdoor dining permitting process and the businesses that have requested permit s. Mayor Chavez opened public comment. Frank Ruedel, Temple City resident, asked about handicapped parking if businesses are permitted to set up outdoor dining in the parking lot. City Council Minutes August 4, 2020 Page 4 of 8 Hearing no further request to speak, Mayor Chavez closed public comment. City Council made final comments regarding streamlining the temporary outdoor dining permitting process, possible liability for permitting outdoor dining, lighting for after dark, and the permitting fee. Mayor Pro Tem Yu made a motion directing staff to use zoning clearance and entitlement procedure for approval of the outdoor dining, waive fees for encroachment and outdoor permit application, and check with California Joint Power Insurance Authority for their recommendation regarding outdoor dining. Seconded by Councilmember Man and approved by the following votes: AYES: Councilmember – Man, Sternquist, Vizcarra, Yu, Chavez NOES: Councilmember – None ABSENT: Councilmember – None ABSTAINED: Councilmember – None B. TEMPORARY BANNER PERMITS – WAIVER OF FEES AND MODIFICATION OF RULES FOR DISPLAY PERIODS Given the state of emergency and the pressing need for businesses to communicate with customers various messages, staff is recommending that City Council waive fees and modify the time requirements for all banner permits. Interim Community Development Director Reimers gave a summary of the staff report. City Council asked questions regarding City’s current regulation for display of temporary business banners. Mayor Chavez opened public comment. Hearing no request to speak, Mayor Chavez closed public comments. City Council made final comments regarding the fees, rules for temporary banner display period and compliance enforcement. Councilmember Man made a motion to waive fees for temporary banner permits while the City is in a local state of emergency and directed staff to allow businesses to keep banners up for a period of six months or until the end of the local state of emergency, whichever comes first. Seconded by Mayor Pro Tem Yu and approved by the following votes: AYES: Councilmember – Man, Sternquist, Vizcarra, Yu, Chavez NOES: Councilmember – None ABSENT: Councilmember – None ABSTAINED: Councilmember – None City Council Minutes August 4, 2020 Page 5 of 8 Councilmember Sternquist recused herself from the discussion of Unfinished Business 9A and 9B as the Primrose Park Project is located within 500 feet of her property creating a possible conflict of interest. 9. UNFINISHED BUSINE SS A. PRIMROSE PARK STATUS UPDATE As part of the Primrose Project Schedule, staff is providing an update to the C ity Council prior to the start of the bid process. Parks and Recreation Director Matsumoto provided an update on the Primrose Park Project. City Council asked questions regarding the Primrose Park Project. Mayor Chavez opened public comment. Hearing no request to speak, Mayor Chavez closed public comment. City Council made final comments regarding the Primrose Park Project. Mayor Pro Tem Yu made a motion to receive and file the update. Seconded by Councilmember Man and approved by the following vot es: AYES: Councilmember – Man, Vizcarra, Yu, Chavez NOES: Councilmember – None RECUSED: Councilmember – Sternquist ABSTAINED: Councilmember – None B. ADDITIONAL SCOPE OF SERVICES AND FEES FOR PROFESSIONAL SERVICES AGREEMENT WITH DAVID VOLZ DESIGN FOR PRIMROSE PARK PROJECT The City Council is requested to approve the increase in scope of services and fees for David Volz. City Manager Cook gave a brief introduction for the amendment to the agreement with David Volz Design. Parks and Recreation Director Matsumoto gave a summary of the staff report. City Council asked questions regarding the additional scope of services and fees. Mayor Chavez opened public comment. Hearing no request to speak, Mayor Chavez closed public comment. City Council Minutes August 4, 2020 Page 6 of 8 Mayor Pro Tem Yu made a motion approving the additional scope of services and fees for the Professional Services Agreement with David Volz Design. Seconded by Councilmember Man and approved by the following votes: AYES: Councilmember – Man, Vizcarra, Yu, Chavez NOES: Councilmember – None RECUSED: Councilmember – Sternquist ABSTAINED: Councilmember – None 11. UPDATE FROM CITY MANAGER – provided an update on the City’s rental and business assistance program, remarked on pension obligation bond, and reported on the activities of City Hall after reopening to the public. 12. UPDATE FROM CITY ATTORNEY – announced that County has delayed their eviction moratorium ordinance until September, shared that cities are setting a cap on food delivery service fees, and gave a brief update on Assembly Bill 571 (becomes effective January 1, 2021) which will change the City’s campaign contribution limit from no cap to $3,000 effective for the upcoming City election in March 2022. City Attorney Murphy also shared a California Voting Right Act case ruling by an appellate court in Santa Monica which will provide the city another path if a plaintiff challenges the City’s at-large election (The plaintiff now has to prove that the at-large election dilutes the voting power of the minority group in order for there to be a violation of the California Voting Rights Act). 13. COUNCIL REPORTS REG ARDING AD HOC OR ST ANDING COMMITTEE MEETINGS A. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Councilmember Man and Mayor Chavez) – Formed 1/3/2012 Mayor Chavez announced the upcoming City Council and Board of Education this Thursday, August 6, 2020, at 6:30 p.m. B. LAS TUNAS DOW NTOW N REVITALIZATION STANDING COMMITTEE (Mayor Chavez and Mayor Pro Tem Yu) – Formed 2/18/2014 No report. C. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) – Formed 2/18/2014 No report. D. AUDIT STANDING COMMITTEE (Mayor Chavez and Mayor Pro Tem Yu) – Formed 7/15/2014 City Council Minutes August 4, 2020 Page 7 of 8 No report. E. FACILITIES, PUBLIC WORKS, AND INFRASTRUCTURE STANDING COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) – Formed 4/4/2017 No report. F. PRIMROSE PARK ART ELEMENT AD HOC (Councilmember Vizcarra and Mayor Pro Tem Yu) – Formed 5/19/20 No report. 14. COUNCIL ITEMS SEPAR ATE FROM THE CITY M AN AGER’S REGUL AR AG END A A. COUNCILMEMBER MAN – remarked on resuming Council’s monthly meeting with the Sheriff and the upcoming virtual Neighborhood Watch meetings. B. COUNCILMEMBER STERNQUIST – recused. C. COUNCILMEMBER VIZCARRA – commented on the virtual Concerts in the Park and the various recreation events. D. MAYOR PRO TEM YU – commented on the City’s virtual events, City’s assistance program to businesses, and thanked the sheriff department for the work that they do. E. MAYOR CHAVEZ – commented on how the City has reacted to the pandemic and reminded the public to wear masks when out and to keep social distance in public. 15. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA – Captain Flores, Temple Sheriff Station, thanked City Council, City Manager, and the community for their support. 16. ADJOURNMENT The City Council Regular Meeting was adjourned at 9:28 p.m. Tom Chavez, Mayor City Council Minutes August 4, 2020 Page 8 of 8 ATTEST: Peggy Kuo, City Clerk