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Home My Public Portal AboutMinutes_CCMeeting_08212018CITY COUNCIL REGULAR MEETING IONA COMMUNITY CENTER AUGUST 21, 2018 — 7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Kathy McNamara, City Attorney Andrew Rawlings, Public Works Director Zech Prouse, Chief of Police Karl Bowcutt, Treasurer Amy Sullivan and City Clerk Keri West. ABSENT: Council Member John Price VISITORS: Tom McIntire, Ramona McIntire, Nathan Seedall, Peter Wadsworth, Boyd Inglet, David L. Slade, Dennis Bateman, Ryan Walker, Terry Roe, Jenalyn Roe, Greg Hansen, Kurt Roland, Ryan Reeves, Heidi Reeves, Miranda Harrison Mayor Gubler welcomed everyone and Troop 607 led with the Pledge of Allegiance. A roll call was taken to open the meeting. CONSENT AGENDA: City Council Special Work Meeting and City Council Meeting Minutes of July 17, 2018 were reviewed. Council reviewed the finance reports for the period ending July 31, 2018 (83% of the fiscal year elapsed). The City had $912,363.37 in the bank and routine bills had been paid, "Exhibit A". Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the consent agenda as presented. Council President Geray seconded the motion. All in favor, motion carried. ITEMS OF BUSINESS: Public Hearing — 7:15 pm: Approval of Fiscal Year 2019 Annual Appropriations Ordinance (222-08-18): Mayor Gubler stated the City is seeking to obtain the funds in the amount of $5,819,195 as the 2019 budget. He stated this portion of the meeting is a Public Hearing and invited residents to comment. Council President Geray informed the public the total general tax levy was updated on the final budget, after receiving more accurate information from Bonneville County. Mayor Gubler explained the majority of the budget is the result of the approved water bond to build the new water tank on the hill. No public comments made. Mayor Gubler entertained a motion. Council Member McNamara made a motion to approve the ordinance titled Annual Appropriations Ordinance for the Fiscal Year beginning October 1, 2018 and ending on September 30, 2019, appropriating the sum of $5,819,195 to defray expenses and liabilities of the City of Iona for said fiscal year authorizing a levy of a sufficient tax upon the taxable property and specified objects and purpose for which said appropriation is made. Council Member McNamara continued to move to dispense with the rule of reading the proposed ordinance in full and on three separate occasions. Council Member Thompson seconded. The ordinance was approved by a roll call vote: 1 Council President Geray: YES Council Member Thompson: YES Council Member McNamara: YES Public Hearing Approval of Annexation and Zoning Ordinance (223-08-18), Amendment to the Comprehensive Plan, Annexation Agreement with the Developer, and a Final Plat for the Freedom Field Estates Subdivision: Mayor Gubler began the conversation and confirmed Rockwell is present. Council President Geray asked whether the property boundary issues had been resolved. Attorney Rawlings confirmed they have been resolved, from the City's perspective. Mayor Gubler informed the public this is a Public Hearing and invited any concerns to be vocalized. Citizen Miranda Harrison asked if there would be a road put in behind their properties. Mayor Gubler confirmed there will be no road put it on 41st North, behind the homes on Steele Ave. Resident asked if the City had deeded the land by the ditch to the property owners. Mayor Gubler confirmed, the right of way is 20 feet wide, which is 10 feet on both sides of the ditch. This is there to allow the City to maintain the ditch, and everything else has been deeded to the property owners. Council President Geray asked City Engineer Paul Scoresby to confirm whether Rockwell had addressed all the City's concerns on previously submitted plats. Engineer Scoresby confirmed everything has been corrected as suggested and stated Rockwell has been very compliant with our ordinances. Council President Geray also inquired whether Rockwell had time to adequately review the annexation agreement before the meeting, to which Rockwell Vice President Greg Hansen indicated they had. Director Prouse also confirmed everyone is on the same page. Mayor Gubler closed the Public Hearing portion of the discussion. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the Annexation Agreement for Freedom Field Estates between the City of Iona and Rockwell Homes as most recently revised. Council Member McNamara seconded. The motion was approved by a roll call vote: Council President Geray: YES Council Member Thompson: YES Council Member McNamara: YES Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve Ordinance No. 223-08-18, annexing certain lands to the City of Iona, Idaho; describing these lands; establishing the initial zoning for such lands; requiring the filing of the ordinance and amended City map and amended legal description of the City with the appropriate county and state authorities; and establishing effective date. He also moved to dispense with the rule of reading the proposed ordinance in full and on three separate occasions. Council Member McNamara seconded. The motion was approved by a roll call vote: Council President Geray: YES Council Member Thompson: YES Council Member McNamara: YES Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the Final Plat for Phase 1 of the Freedom Field Estates Subdivision. President Council Geray seconded. All in favor, motion carried. Approval of a Part -Time Police Officer: Chief Bowcutt introduced this item of business stating the Mayor's desire to have a more pronounced police presence in the City. With only 2 having two officers, there are a lot of concerns from residents that they do not see the officers enough. Another part time officer would help with the police presence. He also stated, the City has a problem with speeding and he believes the extra coverage will help reduce the speeding if our officers are more visible. He can also provide more coverage for nights and weekends. Council President Geray questioned whether this part-time officer would be eligible for benefits. Chief Bowcutt confirmed, the officer will work 19 hours per week or less and is not eligible for any health insurance, retirement or additional benefits. Council President Geray also asked what vehicle the new officer would use. Chief Bowcutt stated the officer would use one of the two existing police vehicles, at this time. He also stated they would need to purchase a new weapon, and that would come out of the Police General Budget. Chief Bowcutt continued saying he has money left over in his budget to allow the new officer to start as soon as the Council designates. Council Member McNamara stated her concern that with another officer, the City needs to see our current officers as well. Chief Bowcutt confirmed he and Officer Hinton will continue to work their full-time hours. Mayor Gubler asked if having another officer could reduce our contract with the County. Chief Bowcutt explained our contract with the County includes more than just coverage. It includes dispatch and other departments, such as detective and social services that we don't have in Iona because those incidents do not occur often. He did offer to discuss their current contract with the County to possibly reduce the coverage portion. Discussion of Title 8, Chapter 2, Section 14 — Water System Connection Fees: Mayor Gubler explained we have had an appraisal done on the rights to hook up to the City of Iona water system. We recently raised the water connection fee to $4,859 and the appraisal is showing that number to be too low to adequately cover the rights to connect to our water system. The appraisal has given two suggestions on what to charge. The option to capture the average valuation per hook up would be $6,944. The second option is the "low side" valuation, which would be $6,035 per hook up. The higher end of the appraisal is not being discussed. Attorney Rawlings confirmed that, to raise the water connection fee, we need to hold a Public Hearing and write a Resolution to be presented at the City Council Meeting. Council President Geray questioned whether Rockwell will need to pay the increased connection fee if it is raised in September, prior to them actually requesting service. Per their Annexation Agreement, they agreed to pay the applicable connection fee when the service is requested. Director Prouse commented that with the approval of Rockwell's Freedom Field Estates Ordinance tonight, they would be grandfathered in under the current connection fee. Attorney Rawlings confirmed Phase II of Freedom Field Estates will be subject to the higher rate, as it has not yet been approved. However, Phase I will be charged at the current rate because approval of the final plat was granted prior to the increase in the connection fee. Council President Geray showed concern for the language in the agreement, as it clearly states the connection fee would be based off of when actual service is requested. Attorney Rawlings clarified as long as the intent on both parties was to consider the approval granted tonight as the date on which to calculate the water system connection fees, all parties agree the lower fee will apply. Mayor Gubler instructed Attorney Rawlings to contact Rockwell Homes to inform them of our intent to raise the fee in September and Phase II of Freedom Field Estates will be required to pay the higher fee. Council President Geray suggested the Council agree on an amount tonight to raise the connection fee to, enabling transparency on all notices and agendas for next month. He also stated his desire to raise the connection fee to the average amount of $6,944. Resident Terry Roe asked questions regarding the valuation process. Mayor Gubler explained the valuation is to show how valuable our water system is and the connection fee will reflect the value of our water rights to connect to the entire 3 water system. He also stated in the future there may be metering, just like paying for the actual monthly service, but that is separate from connecting to the system. Once a homeowner has bought into the system, they will not need to pay that again. It only applies to new construction, new services to the system. It is not included if someone tears a house down and rebuilds on the same property that already has a connection to the water system. He continued explaining the process for the valuation was to determine the value of the system in addition to the water rights, and considering any grants for the project. The net value of the system is $6,187,273. Council Member McNamara recommended the lower amount because it is such a large hit. Council Member Thompson stated he was in favor of the average amount of $6,944 to cover all the bases on the costs of the system. Mayor Gubler confirmed this money doesn't get used for anything besides the water system. If infrastructure on the system needs to be replaced, the money we receive in the connection fees will go towards fixing and updating the system. The Council agreed to move forward with the average amount, attempting to increase the hook up fee to $6,944. This will be set as a Public Hearing and voted on at the next City Council Meeting. General Water System Discussion: Mayor Gubler informed the public the City is obtaining 200 acres of BLM property, on the hill up 49th, to build our new water tank. We had another location planned, but found another section of land that would be more useful. The intent is to bring the lines down 49th, connect on at 55th and loop the system. There will be five connections into the existing system. The new tank will provide water for new homes and some existing neighborhoods. The new tank will be either a 1.2 million gallon or 1.5 million gallon tank. He continued saying this tank will not increase our water rights. The new tank is included in our current water rights. Report on Iona Days: Mayor Gubler stated Iona Days was a huge success and a success financially. We brought in $15,150 in donations and allocated $5,300 from our City budget. Expenses totaled $19,147, so we were under budget. He also stated that as successful as it was, there were areas that we could have cut spending if we had done work ourselves or in a less expensive manner. The band from Nashville was successful, but was costly. He suggested possibly having local entertainment in the future. Going forward, the Church of Jesus Christ of Latter Day Saints is no longer allowed to donate the use of their tables and chairs. We would need to get direct permission from the Church Headquarters in Salt Lake City to use their tables and chairs in the future. Another option is to obtain our own tables and chairs. Mayor Gubler continued by informing the Council, Mike's Music has offered to put together a sound system with used equipment at a low cost of $400-$500. He also stated that Larie Elliott has declined the invitation to continue as the Community Events Director. We will need to find another person to lead the event going forward. September's City Council Meeting: Clerk West informed the Council, September's City Council Meeting will not be on the regular 3`d Tuesday, due to the annual AIC Conference that week. The City Council Meeting will be held September 25tn STAFF REPORTS: Clerk West stated no updates. Director Prouse stated chip seal has been completed and we finished $10,000 under last year. PUBLIC COMMENT: Resident David Slade questioned if the intersection for the new subdivision on 4l st & Olsen is still being designed, has the increased traffic flow been 4 considered. Mayor Gubler stated BMPO calculates traffic flow and will be instrumental in designing the new roads to the subdivision. Guest Ramona McIntire mentioned her concern for speeding on 41st North. Mayor Gubler stated we are aware of the problem with speeding. He confirmed we have purchased a speed indicating trailer that will be put on 55th East, but it can be moved to other areas. Resident asked if we have changed any City Codes regarding weeds and vehicles in the right-of-way. He has neighbors that are in violation of these Codes and is requesting the City's assistance to enforce the Code. Chief Bowcutt said they try to keep up on the City Code violations. Along with calls that come in, they don't have the man -power to enforce every violation. They will do better with the new officer. He continued by saying he will go talk to the homeowners in violation. Meeting Adjourned: 8:43p.m. COUNCIL APPROVED: September 25th, 2018 ATTEST: Ken West, i y Clerk Dan Gubler, Mayor 5 City of Iona Check Register - lona Page: 1 Check Issue Dates: 7/1/2018 - 7/31/2018 Aug 01, 2018 12:45PM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 07/18 07/02/2018 15983 07/18 07/02/2018 15984 07/18 07/11/2018 15994 07/18 07/11/2018 15995 07/18 07/11/2018 15996 07/18 07/11/2018 15997 07/18 07/11/2018 15998 07/18 07/11/2018 15999 07/18 07/11/2018 16000 07/18 07/11/2018 16001 07/18 07/11/2018 16002 07/18 07/11/2018 16003 07/18 07/11/2018 16004 07/18 07/11/2018 16005 07/18 07/11/2018 16006 07/18 07/11/2018 16007 07/18 07/11/2018 16008 07/18 07/11/2018 16009 07/18 07/11/2018 16010 07/18 07/11/2018 16011 07/18 07/11/2018 16012 07/18 07/11/2018 16013 07/18 07/11/2018 16014 07/18 07/11/2018 16015 07/18 07/11/2018 16016 07/18 07/16/2018 16017 07/18 07/16/2018 16018 07/18 07/17/2018 16055 07/18 07/18/2018 16060 07/18 07/20/2018 16062 07/18 07/19/2018 16063 07/18 07/20/2018 16064 07/18 07/21/2018 16065 07/18 07/23/2018 16066 07/18 07/21/2018 16067 07/18 07/24/2018 16068 07/18 07/24/2018 16069 07/18 07/24/2018 16070 07/18 07/24/2018 16071 07/18 07/24/2018 16072 07/18 07/24/2018 16073 07/18 07/24/2018 16074 07/18 07/24/2018 16075 07/18 07/24/2018 16076 07/18 07/24/2018 16077 07/18 07/24/2018 16078 07/18 07/24/2018 16079 07/18 07/24/2018 16080 07/18 07/24/2018 16081 07/18 07/24/2018 16082 07/18 07/24/2018 16083 MO07/18 07/24/2018 16084 07/18 07/24/2018 16085 07/18 07/24/2018 16086 ALLEN ELDRIDGE GREG MCBRIDE ADVANTAGE TREE CARE, INC. AMERICAN CONSTRUCTION SUPPLY & REN ASHLEY RIVERS ASSOCIATION OF IDAHO CITIES BELL HARDWOOE FLOORS INC. BMC 2X ` I» BONNEVILLE CO. SOLID WASTE BONNEVILLE COUNTY SHERIFF C-A-L-RANCH STORES H.D. FOWLER CO. INTERMOUNTAIN GAS CO. JIM'S TROPHY LANDON EXCACATING, INC. MEL'S LOCK & KEY NETBACK, LLC PC PLUS POST REGISTER PSI ENVIRONMENTAL TATE'S EXCAVATION, INC. TETON COMMUNICATIONS, INC. THE UPS STORE VALLEY READY MIX WAXIE SANITARY SUPPLY GREG MCBRIDE BETTY MCKINLAY BETTY MCKINLAY DESERET BOOK SEARS ROEBUCK DOUG'S MEATS LAILA KAMMERMAN EMPEY'S TRUCK & AUTO REPAIR JOYCE SMITH SPENCERS OWN ASSOCIATION OF IDAHO CITIES BLACKFOOT CABLE ONE CHEMSEARCH DIAMOND MAPS HOLDEN KIDWELL HAHN & CRAPO P.L.L.C. HOME DEPOT CREDIT SERVICES IDAHO TRAFFIC SAFETY, INC. IONA FOOD MART JIM'S TROPHY MELINDA HABAN MERIDEE WOBIG NORTHWEST ELEVATOR & CONTRACTING I PEST CONTROL SERVICES, INC. PORTERS OFFICE PRODUCTS ROCKY MTN. POWER TACTICAL SECURITY & PATROL -INMATE TR TETON MICROBIOLOGY LAB UNIFORMS 2 GEAR Ghd Building inspections Mechanical Inspections Tree trimming Maintenance supplies Reimburse credit on closed water AIC Spring Dist. training Re -finish gym floor A/C plywood -Iona Day sign County Dump refuse Law Enforcement Qtrly pmt. Trimmer mower 17" Heat shrink seal Natural gas Baseball -Ribbons, Medals, & Trop Screened Topsoil delivered and s Replaced door lock mechanism Ci Office PC's backup Office IT Services PH -Freedom Field Estates Annex, Dumpsters Asphalt Patch Chevy Police Truck electrical repa lona Day Laminated Copies Cement-3548 N. Main Janitorial supplies Mechanical Inspections lona Day Melodrama BBQ dinner lona Day Supplies lona Day Silent Auction -Olsen Pri lona Day Car Show Mayor's Pick lona Day -City Hot Dog Lunch lona Day supplies reimbursement lona Day Fire truck repair lona Day Fun Run supplies reimb lona Day Band FY 2019 Membership Dues Telephones Internet Boiler water treatment program Public Works -Diamond Maps sub City Attorney Fees Parks Signage Bottled Water Engraved Plaque 4' €,45c` lona Day Pie supplies lona Day Breakfast supplies reimb Elevatior repaired -would not move Inject Birch Trees for borers Dbl. windowed envelopes Street Lights - Ail yoWed' lona Day Friday night security Water tests Police -uniform 104720 104720 104710 104710 011075 104165 104710 104770 104710 104680 104730 104710 104175 104960 104710 104710 514150 104150 104155 104710 104710 104690 104770 104820 514710 104720 104770 104770 104770 104770 104770 104770 104770 104770 104770 104150 104150 104150 514710 514710 104160 104710 104820 104710 104790 104770 104770 104710 104710 514150 104175 104770 514710 104690 400.00 250.00 2,950.00 243.00 18.39 35.00 1,957.00 127.35 65.00 5,868.10 399.99 189.24 73.12 308.15 156.54 80.00 75.00 93.75 82.94 553.97 1,305.50 140.00 715.80 711.75 426.90 160.00 663.26 550.35 190.79 M 180.18 M 558.48 M 95.30 M 1,970.47 M 184.91 M 3,000.00 M 912.80 225.23 142.31 204.17 192.00 4,305.00 731.61 959.00 9.87 81.75 103.75 1,604.11 331.25 110.00 112.72 7,995.06 126.00 75.00 25.00 M = Manual Check, V = Void Check City of lona Check Register - lona Page: 2 Check Issue Dates: 7/1/2018 - 7/31/2018 Aug 01, 2018 12:45PM ellGL Period Check Issue Date Check Number 07/18 07/18 07/18 07/18 07/18 07/18 07/18 07/18 07/18 07/18 07/18 07/18 07/18 07/18 07/24/2018 07/24/2018 07/24/2018 07/30/2018 07/30/2018 07/30/2018 07/30/2018 07/30/2018 07/30/2018 07/30/2018 07/30/2018 07/31/2018 07/31/2018 07/31/2018 Grand Totals: Payee Description GL Account Amount 16087 VECTOR TIMING 16088 VERIZON WIRELESS 16089 WEXBANK l W .1 /z`•3b 16094 ALLEN ELDRIDGE 16095 ARCHIBALD INSURANCE CENTER 16096 LINDA HOBBS 16097 B & S YORK, INC. 16098 COLLEGE OF EASTERN IDAHO 16099 FALLS PLUMBING SUPPLY, INC. 16100 FAST SIGNS 16101 IRWA 16108 LARIE ELLIOTT 16109 SHANTELL KIRKENDOLL 16110 GREG MCBRIDE Summary by General Ledger Account Number GL Account Debit Credit Proof Grand Totals: 01-1075 18.39 .00 18.39 01-2010 .00 18.39- 18.39- 10-2010 .00 42,426.37- 42,426.37- 10-41-50 1,437.57 .00 1,437.57 10-41-55 82.94 .00 82.94 10-41-60 4,233.00 .00 4,233.00 10-41-65 35.00 .00 35.00 10-41-75 1,210.72 .00 1,210.72 10-46-80 5,868.10 .00 5,868.10 10-46-90 703.07 .00 703.07 10-47-10 9,568.60 .00 9,568.60 10-47-20 1,213.65 .00 1,213.65 10-47-30 399.99 .00 399.99 10-47-70 15, 599.67 .00 15, 599.67 10-47-90 57.50 .00 57.50 10-48-20 1,670.75 .00 1,670.75 10-49-50 37.66 .00 37.66 10-49-60 308.15 .00 308.15 51-2010 .00 8,413.42- 8,413.42- 51-41-50 384.79 .00 384.79 51-41-60 72.00 .00 72.00 51-41-75 6,857.46 .00 6,857.46 51-47-10 1,099.17 .00 1,099.17 50,858.18 50,858.18- .00 lona Days Fun Run Bib -Tag Timin Cell phones Police -Fuel 0 32-c. �3 Building inspections Keri West -Notary Bond & lona Day reimbursement Street sweeping lona Day Media materials Fixture lona Day Signs Membership Dues lona Day Chair reimbursements lona Day Reimbursement Mechanical Inspections 104770 514710 104690 104720 Notary li 104150 104770 104710 104770 104710 104770 514710 104770 104770 104720 500.00 530.84 446.69 200.00 120.00 88.26 262.50 210.00 50.00 693.77 445.00 4,030.34 87.93 165.99 50,858.18 M = Manual Check, V = Void Check City of Iona Check Register - Iona Page: 3 Check Issue Dates: 7/1/2018 - 7/31/2018 Aug 01, 2018 12:45PM Dated: City �./ 414, .�c'b Report Criteria: Report type: Summary M = Manual Check, V = Void Check