HomeMy Public PortalAboutLTC 169-2022 - Quarterly Capital Project Report July- September 2022 10-28-22BAL HARBOUR
- V I L LAG E -
OFFICE OF THE VILLAGE MANAGER LETTER TO COUNCIL
NO. 169-2022
To: Mayor Gabriel Grossman and Members of the Village Council
From: Jorge M. Gonzalez, Village Manager
Date: October 11, 2022
Subject: Quarterly Capital Project Status Report - 4th Quarter 2022 July - September
The purpose of this Letter to Council (LTC) is to transmit to you the quarterly status update
of the projects in our Capital Improvement Program.
The attached report provides the status updates for the listed Capital Projects as well as
the projected timelines.
Should you have any questions or require additional information, please feel free to call
Mattie Reyes or me directly.
JMG/MER/JO/MH
CAPITAL PROGRAM STATUS REPORT
July - September 2022
I. Parks & Public Spaces Operations Facility Remodeling 1840 NE 144 Street. N.
Miami
Status: Complete
II. Waterfront Park Development:
Status: In Construction
The Park construction has progressed to 60% completion, and we anticipate
substantial completion by March 2023. NV2A has commenced the install
planters and of helical pilings along the seawall which are the foundation for
the plaza in front of the dock and boardwalk along the waterway. The
Accoya wood order has been released and the substructure work is
scheduled to be completed November 7th. Lower -level roof has been
poured and currently they are finalizing the entrance canopy.
Despite the challenges presented by the current construction market in
obtaining concrete, the project has progressed with all scheduled concrete
pours. The Village and NV2A staff have met to discuss the volatile concrete
and steel market that since the start of the project has been impacting the
cost of the structural work. The structural sub -contractor has progressed and
assumed a 17% to 23% price increase for concrete and steel which will be
reflected in the final project cost reconciliation. In addition, certain owner
requested changes as well as omissions to the drawings have been
identified. While we allocated an Owner's Contingency, NV2A has advised
us thatthe change orders, together with the escalation ofthe cost of concrete
and steel, may approach or exceed the current contingency. A follow-up
item will be brought to the Council for action if necessary.
Seawall Reconstruction Protect:
Ebsary Foundation Company (Ebsary) has completed 100% of the Seawall
project. The installation of the dock, boardwalk and amphitheater area
decking is work pending. Once finalized, the Village will receive the final
reimbursement ofthe Florida Inland Navigational District(FIND) grantfunds.
III. Jetty/Catwalk/96th Street -End Design Develo: ment:
Status: In Permitting
Mikyoung Design (MYKD) has continued with the design the team is
commencing the Construction Document phase currently at 30%.
US Army Corp of Engineers (USACE) and Florida Department of
Environmental Protection (FDEP) have approved the project. FDEP
approved the extension of the easement for the Jetty.
Miami Dade County Department of Environmental Resource Management
(DERM) has provided additional comments and our consultant, Chappell
Capital Program Status Report — Q4-2022 Page 2 of 10
Group will be sending responses week of October 24t1i. Pursuant to
satisfaction of a couple of items we will be scheduled for Board of County
Commissioners (BCC) approval.
Currently, staff is preparing an agenda item for the November Council
meeting to amend MYKD's agreement for inclusion of the work to address
the ACOE permitting requirements not included in their original scope .
Jetty Plaza:
The Village was awarded the FDOT Beautification Program for a grant
amount of $100,000 that will fund the landscape and irrigation scope of
work. Supreme Landscape has been awarded the contract and will be
completing the work prior to the grant deadline of December 2022. Staff has
revisited the proposed design to address the Ritz' concerns regarding the
18-wheel trucks that use their delivery dock. We redesign the Plaza area to
allow more space for the truck to maneuver a 3-point turn. Representation
from One Bal Harbour have indicated their support of the re -designed
solution.
gF,th Ci-rvai- Fnri-
On January 17, 2020, the Town of Surfside and Bal Harbour Village staff and
administration met to discuss the 96th Street End Project. On September 28,
2022 Mayor Groisman and the Village Manager met with Surfside's Mayor
and Village Manager to resume discussions on the collaboration on this
unique project. Subsequently Mayor Groisman met with Surfside's Tourism
Board on October 3, 2022 to present the 96th Street concept design. The
Town shared its desire to be part of the Project and expressed their support.
Interlocal Agreement on the October Council agenda with expected review
by Town of Surfside at their meeting in December.
IV. Bal Harbour Beach Nourishment Project:
Status: Completed
The U.S. Army Corps of Engineers (USACE) issued a notice of completion
letter to the Florida Department of Environmental Protection (FDEP) in
relation to the Beach Erosion Control Hurricane Protection Project, Beach
Renourishment - Bal Harbour 2021, Miami -Dade County, Florida on April
12, 2022. The letter of completion stated the project had been
accomplished as authorized and the construction task portion of the
projected completed on April 9, 2022. Based on the documents
accompanying the letter, approximately 164,000 cubicyards of sand were
placed on the beach for the completion of the project.
The sand was placed along approximately 4,485 linear feet of shoreline
between R-27 and R-31. The sand source for the project was from the
Baker's Haulover Flood shoal complex (Dredging) as well as an upland
source (Truck Haul) which was located at Garcia Farms Sand Mine,
approximately 100 miles northwest of the project site. Sand was delivered
from the mine to the project site using dump trucks. Work also included
but was not limited to beach tilling, vibration control and monitoring, turtle
Capital Program Status Report — Q4-2022 Page 3 of 10
monitoring and turbidity monitoring.
V. Sand By -Pass Project:
Status: Pending
Miami -Dade County and the Village of Bal Harbour are joint applicants for
the Bakers Haulover Inlet Sand Bypassing Project that will include regular
material bypassing from the updrift beach along with the extension of the
jetty on the north side of the inlet. Extensive studies of coastal processes
have been completed by other consultants contracted by the Village as
part of the environmental permitting process.
• 2015 the permitting activities were placed on hold until a required
update ofthe Miami Dade County Inlet Management Plan (IMP),was
completed.
• September 14, 2021 IMP was approved and the public noticing and
review process completed. The final IMP can be viewed at:
https://floridadep.gov/rcp/beaches-inlets-ports/documents/bakers
haulover-inlet-management-plan
• October 2021-The Village and Cummins Cederberg held a
meeting with Miami -Dade County DERM and the new County
Mayor to discuss the County's plans for inlet management and
implementation of the new objectives.
• November 2021, the USACE issued their draft Feasibility Study for
the Miami -Dade County Coastal Storm Risk Management (CSRM)
Project for review and comment. The Tentatively Selected Plan
(TSP) excludes some sand transfer options (IMP Strategy #4 and a
fixed sand transfer plant) in favor of continuing the status quo of
episodically dredging the inlet's flood and ebb shoals and inlet
navigational channels for sand to place on the beach. The Village
provided comments in support of the reauthorization of the federal
project yet stressed the need to include all the sand bypassing
strategies in the 50-year project. Responses to our comments and
issuance of the final Study is pending.
• March 4, 2022-Cummins Cederberg, on behalf of the Village, held
a meeting with Marina Blanco -Pape and Alberto Pisani with Miami -
Dade County, to update the County on the Bakers Haulover Inlet
Management Plan and discuss the County's plans for future inlet
bypassing. The County is conducting further studies on the effects
of numerous coastal projects including the Village's desired
Haulover Park bypassing, to develop a comprehensive approach to
managing the health of the beaches county -wide. We have agreed
to hold bi-monthly meetings to get updates on the County's inlet
and coastal management efforts
VI. Hurricane Irma Sand Dune Restoration Project:
Capital Program Status Report —Q4-2022 Page 4 of 10
Status: Completed
On October 20, 2020, the Bal Harbour Village Council adopted Resolution
No. 2020-1329, approving the agreement with Eastman Aggregates (EA) for
the Village of Bal Harbour Dune Restoration Project in November 2020. EA/
Cummins Cederberg submitted the required sand sample to the Florida
Department of Environmental Protection (FDEP) prior to the project
commencing, as required by the CCCL Permit. The Village issued a Notice
to Proceed (NTP) on November 1, 2020, and the project began on
November 2,2020. EA completed on November 4, 2020.
Atotal of 20 trucks delivered beach sand material. Using the approximate
material weight of 1.4 tons per cubic yard, the Contractor placed
approximately 322 cubic yards of material at the Project site. The permit
drawings called for a maximum material volume of 331 cubic yards, which
isapproximately 9 cubic yards greater than the amount placed by the
Contractor. The reason the maximum material volume was not placed was
toavoid bringing in an additional truckload and exceed the maximum
permissible volume based on the permit conditions.
Work Complete - Final closeout of the grant is ongoing with the funding
agency.
VII. Utility Master Plan Utility Infrastructure Improvements Project UIIF :
Status: In Construction
Using the adopted Utility Master Plan as a baseline to determine the extent
of the required Infrastructure Improvements, since 2017, we have refined our
overall strategy for the Master Plan to focus on opportunities to repair and
reuse existing infrastructure rather than wholesale replacement. The work
developed and conducted within the Gated Residential Community utilizes
a phased sectional approach, with the Community divided, into 4
geographic areas (Phase 3,4,5,6). The four areas are also subdivided into
sub -phases (3a, b, c, 4, 5 a, b, c, 6 a, b). Phases 1 and 2 were previously
completed during construction of the new water main, sanitary sewer main
and new sanitary Pump Station (PS1), associated with the construction of the
Oceania Condominium on Collins Avenue. Also, new phases have been
recently developed, Phase 7, Stormwater Station and adjacent system
upgrades in the Community and Phase 8 a, b, Water main replacement along
96 street and Collins Avenue.
Each of the Gated Community phases will receive new Water transmission,
distribution water lines and water meters. Backflow preventers are also
installed for irrigation meters. The remaining rehabilitative Sanitary Sewer,
and Storm Water pipe repairs, new pipe section installation is completed as
determined to restore the functionality of the system. After the required
replacement and repair underground work in complete, each phase will
Capital Program Status Report — Q4-2022 Page 5 of 10
receive new curb and gutters with complete roadway milling and paving
under a separate agreement with the Bal Harbour Civic Association.
Additionally, to limit ground water intrusion into the Sanitary and Stormwater
system and ensure water quality standards while discharging stormwater
into Biscayne Bay, the Village is also conducting Cured -In -Place lining for all
sanitary sewer, stormwater pipes and structures within the entire Gated
Community.
The chart on the next page, details the volume of work within the overall
Village Utility system which has been completed since approval of the
Utilities Infrastructure Improvements, Master Plan, with the first construction
agreement approval on February 16, 2016, for the construction of the New
Sanitary Pump Station (PS1).
Description:
Units
Quantity
WATER SYSTEM:
Water Transmission Main Lines installed
Linear Feet
4,400
Water Distribution Lines installed
Linear Feet
7,81
Commercial Water Meters installed
Each
92
Residential Water Meters
Each
410
Fire Hydrants Replaced
Each
24
SANITARY SEWER SYSTEM
Sanitary Sewer Pump Station PS-1
Each
1
Sanitary Sewer Lines installed
Linear Feet
2,026
Sanitary Sewer Line section repairs
Each
27
Sanitwy Sewer Pipe Lining Collins Ave.
Linear Feet
7,500
Sanitary Sewer Pipe Lining Gated Community
Linear Feet
23,000
Sanitary Sewer Manhole rehabilitation
Each
117
STORMWATER SYSTEM
Draina e Pipe Section repairs
Each
10
Injection Well rehabilitation
Each
2
Stormwater Pipe Lining
Linear Feet
0
Stormwater Structure Lining
Each
8
Curb and Gutter installed
Linear Feet
16,00
The information below provides the status of the various Phases of the UIIP
Project. Completion of the phases is subject to developed timetables,
annual budget allocations and the receipt of supplemental funding through
bonds and grants. The Village remains assertive in the requests for funding
through the Grant process. Since 2020, the UIIP grant request submittals for
these Project Phases total $5,485,000 and to date, the Village has received
$2,535,000 in Grant funding.
VI -la. Zone 2 (b) Utility Infrastructure Project Collins Avenue:
Status: Completed
Capital Program Status Report— Q4-2022 Page 6 of 10
Project installs two (2)sections of new twelve -inch (12)diameter water mains
using subsurface directional boring using High -density polyethylene
(HDPE)pipe.
Construction Design competed -.April 2019.
Construction Document review June 2019.
Permitting - July 2019.
Bid Document - in progress
Council agreement approval - June 18, 2019.
Construction Notice to Proceed (NTP) - August 2019.
Final Completion - October 2019
Vllb. Zone 3 (a): Utility Infrastructure Project -- Park Drive area north of
Harbour Way and Bal Cross Drive:
Status: In Construction
Project entails replacing 70 feet of Sanitary Sewer line, water main
replacement of 6 inches diameter, 10, 12 and 20 using pipe bursting and
horizontal drilling methods. Drainage improvements at Bal Cross Drive
from Biscay Drive to Bal Bay Drive intersection. In addition, several hundred
feet of curb/gutter throughout the project.
February 25, 2020, the Village Council adopted Resolution No. 2020-1290
approving an agreement with DANZ Contracting, LLC to construct the
sanitary sewer, storm water curb and gutter and asphalt paving within the
Phase 3(A) Project.
Construction Notice to Proceed (NTP) issued on March 18, 2020
• New stormwater drainage structure installation has been completed
• New 10-inch water mains north of Harbour Way along Park Drive
and Bal Cross Drive, service laterals and water meter boxes to the front of
properties have been completed and in-service including newfire hydrants.
• 700 linear feet of sanitary sewer on Park Drive - north of Harbour
Way has been completed.
• Pending 694 linear feet of sanitary sewer pipe replacement on the
NE area of Bal Bay Drive / Bal Cross Drive intersection. Start date October
2022 with completion November 2022.
Construction Design completed - May 2019
Construction Document review - June 2019
Permitting - July 2019
Substantial Completion -April 2021
Final Completion - December 2022 (pending milling and pavement.
Vllc. Zone 4 : Utility Infrastructure Project -Transmission / Emergency Water
Main -Park Dr.
Status: Completed
New twenty (20) inch diameter emergency transmission water main (5,200
linear feet) is now installed from the north end of Bal Bay Drive running
south along Park Drive ending at the south end of Bal Bay Drive adjacent to
the Bal Harbour Park site.
Capital Program Status Report — Q4-2022 Page 7 of 10
Construction Design completed - August 2019
Construction Document review - September 2019
On June 18, 2019, the Village Council adopted Resolution No. 2019-1229
approving an agreement with Murphy Pipeline Contractors, Inc., to provide
water transmission, service main replacement and associated services.
Construction Notice to Proceed (NTP) - February 26, 2020
Substantial Completion - May 2021
Final Completion -August 2021
Vlld. Zone 3 N Utility Infrastructure Pro =.
Status: In Construction
Project replaces water mains, relocates potable water services from the rear
of homes where existing, undersized water mains will be abandoned to the
front, evaluate, and replace damaged curb & gutter. All this work has been
completed. Pavement milling/resurfacing scheduled for completion
December 2022.
Construction Design -April 2020
Construction Document review - July 2020
Permitting -September - 2020
Construction NTP - October 2020
Substantial Completion -June 2021
Final Completion - December 2022 (pending milling / paving ).
Vlle. Zone 3 (cc) Utilit: Infrastructure Proiect:
Status: In Construction
Project replaces water mains, relocates potable water services from the rear
of homes where existing, undersized water mains will be abandoned to the
front, evaluate, and replace damaged curb & gutter, evaluate and
adjust/replace storm water inlets/grates as well as outfall pipes, new
sanitary sewer main / improvement and overall pavement
milling/resurfacing
Construction Design -April 2020.
Construction Document review - July 2020
Permitting - October 2020
Bid and Award - January 2021
Construction NTP - February 2021
Substantial Completion -September 2021
Final Completion -December 2022 (pending milling and
pavement).
Vllg. Zone 5 W and 5 [c] Utility Infrastructure Project:
Status: In Construction
Project replaces water mains, relocates potable water services from the rear
of homes where existing, undersized water mains will be abandoned to the
front, evaluate, and replace damaged curb & gutter, adjust/replace storm
Capital Program Status Report — Q4-2022 Page 8 of 10
water inlets/grates, new drainage improvements and gravity wells, outfall
pipe rehabilitation and overall pavement milling/resurfacing. Water main
project is ongoing.
Construction Design competed; Re -design July 2021
Construction Document review -April 2021
Permitting -August 2021
Bid and Award -September 2021
Construction NTP - October 2021
Substantial Completion -July 2022
Final Completion - July 2023
Vllf. Zone 6 (a) and 6 b Utility Infrastructure Protect:
Status: In Construction
Project replaces water mains, relocates potable water services from the rear
of homes where existing, undersized water mains will be abandoned to the
front, evaluate, and replace damaged curb & gutter, adjust/replace storm
water inlets/grates, new drainage improvements, gravity wells, outfall pipe
rehabilitation and overall pavement milling/resurfacing. The water main
portion is ongoing.
Construction Design competed - Re -design November 2020
Construction Document review -March 2021
Permitting - April 2022
Bid and Award - May 2022
Construction NTP - October 2022
Substantial Completion - OeteberJuly 2023
Final Completion -4Iy Oct 2023
Vllh. Zone 5 (a) Utility Infrastructure Project:
Status: Pending
Project replaces water mains, relocates potable water services from the rear
of homes where existing, undersized water mains will be abandoned to the
front, evaluate, and replace damaged curb & gutter, adjust/replace storm
water inlets/grates and overall pavement milling/resurfacing.
Construction Design - ju ne 2022 Jan 2023
Construction Document review - juRe 2922 Jan 2023
Permitting - Der--ern-her 2022 March 2023
Bid and Award - jaRUaFy March 2023
Construction NTP - March 2023
Substantial Completion -August Oct 2023
Final Completion-Deeernrber- March 2024
Vlli. Zone 7 (a) Utility Infrastructure Project:
Status: In Design
New storm drainage improvements ( pipes and catch basins ) at center of
the gated community at Bal Bay Drive and Bal Cross Drive. The project also
Capital Program Status Report — Q4-2022 Page 9 of 10
includes rehabilitation to the stormwater pump station adjacent to Harbour
Way - West.
Construction Design - by February 2023
Construction Document review - March 2023
Permitting -May 2023
Bid and Award - August 2023
Construction NTP - September 2023
Substantial Completion -February 2024
Final Completion -April 2024
VIII. Villa e Hall Project:
Status: Program & Basis of Design
Staff worked with our Village Attorney and Zyscovich's attorney to finalize
the consultant's contract and the Zyscovich contract is ready for
execution. At our July Council meeting the proposed agreement was
approved. The Village is currently waiting on the executed contract from
Zyscovich. Zyscovich is currently planning to commence the
Programmatic Phase. The Basis of Design Report (BODR) is anticipated
for Village Council approval in March of 2023.
IX. Collins Corridor Design:
Status: Pending
The Village was awarded the FDOT County Incentive Grant Program (C1GP)
for the provision of a traffic study along Collins Ave for an amount of $24,900.
This grant is programmed for FDOT FY 2024 (July 1, 2023 to June 30, 2024)
and staff will bring the agreement for Council approval in January because
the County may take 9 months to execute the agreement. The traffic study
will assist in the Civil Engineering design of the Village Hall project. FDOT
Local Agency Program (LAP) certification is on hold till next year.
X. Beachside Master Plan:
Status: Pending
Staff has met with an Urban Planner to develop preliminary feasibility
options. A scope of services proposal has been received and funds have
been included within the adopted FY 22/23 Bal Harbour Village budget for
the feasibility option development.
*Please note that the above infrastructure and other project dates are subject to
modifications based on permit reviews, and/or other required approvals.
If you have any questions, please feel free to contact Mattie Reyes or John
Oldenburg directly.
M E R/MA/JO/J M G
Capital Program Status Report—Q4-2022 Page 10 of 10