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HomeMy Public PortalAbout2020.01.23 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall-- Legion Hall January 23,2020 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Work Session Public Comment Business Agenda Adjournment CALL TO ORDER AND ROLL. CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Holmes, Council Member Maciaszek, and Council Member Sowers all answered roll call. Council Member Nielsen was absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Morgan Bessaw, City Planner; Kurt Wolf, Parks and Recreation Director; Rick Stein, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Traci Malvich, Human Resources Manager;Nathan Stewart, Public Works Director Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Holmes moved to approve the agenda as submitted. Council Member Sowers seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study.Items listed are considered routine by the Council and were enacted with one motion. 1. City Council Regular Minutes January 9, 2020 2. Payroll Report for period ending January 10, 2020 3. Warrant Register—GL 4. Warrant Register—Vendor MCCALL CITY COUNCIL Page 1 of 8 January 23, 2020 Regular Meeting 5. AB 20-028 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9, the City Council has determined that the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete,the City Clerk shall approve or deny such application.All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision.Action: Council review the License report. 6. AB 20-026 Treasurer's Monthly Report as Required by IC 50-208: Treasurer's report of accounts and activity of office during the month of December 2019 regarding care, management or disposition of moneys, property or business of the City. Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. 7. AB 20-027 Treasurer's Ouarterly Report as Required by IC 50-208: Treasurer's quarterly report of accounts and activity of office during the months of October,November, and December 2019 regarding care, management, or disposition of moneys, property, or business of the City.Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. 8. AB 20-019 Request to Grant the City Manager Merit Increase: City Council conducted the annual performance evaluation of the City Manager at their meeting on January 09, 2020. Based on the performance rating provided by the Council, the City Manager is eligible for a 3.5% merit increase to her base salary. Action: Grant a 3.5% merit pay increase to the City Manager, Anette Spickard, effective 1/25/2020. Council Member Holmes moved to approve the Consent Agenda as submitted. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers,Mayor Giles,and Council Member Maciaszek all voted aye and the motion carried. WORK SESSION AB 20-022 Work Session for Library Expansion and Parks Relocation Proiects Cost Estimates and Energy Efficiencies Library Director Meg Lojek presented introducing Dennis Humphries Ratio HPA Architects. As directed by the Library Board of Trustees and City Council, CM Company has been developing a library expansion project budget based on Design Development Drawings that were produced by Ratio HPA and workshopped with Council in November and December 2019. The project team is now working in related components of the Library Plaza and the Parks shop building. To further the accuracy of this budget, CM Company has been consulting with multiple trade contractors to confirm the values anticipated in prior budget estimates and ensure that the final value is adequate to construct the new library and associated projects. In addition, CM Company is working with Ratio HPA and Energy Systems Consulting to determine additional energy efficiency opportunities that exist within the design with an effort to keep operating costs low and be environmentally responsible in the building choices. MCCALL CITY COUNCIL Page 2 of 8 January 23, 2020 Regular Meeting Dennis Humphries Ratio HPA Architects presented updated energy choices for the Library Expansion Project and development of the Parks Shop as outlined below: Cold Climate A building in McCall has nearly 2x the heating demand than one in Boise Complex Problem, Simple Solutions • Improved&Verified Airtightness • High Performance Triple Pane Windows • High Quality Insulation& Thermal Bridge Free Details • Heat/Energy Recovery Ventilation • High Efficiency Heating Equipment • Minimize lighting loads with careful LED fixture selection,lighting schedules, and simple occupancy/vacancy control. EUI Targets Low Energy HVAC System that would provide a 60%reduction during peak heating load 6 Project Targets/Goals • Improve project airtightness by setting an achievable air-leakage target. Deliver careful detailing and onsite QC strategy to verify execution. • Improved window performance w/triple glazing and thermally improved frames. • Heat/Energy Recovery Ventilation w/ simple and effective controls • Thoughtful enclosure detailing, specifications, and onsite QC to maximize the thermal effectiveness of code level opaque assemblies (wall,roof, foundation). • Minimize lighting loads with careful LED fixture selection,lighting schedules, and simple occupancy/vacancy control. Lighting power density targets will be assessed on a room by room basis. (a similar approach will go for equipment and plug loads; will advise the City on plug load reduction strategies and provide feedback with equipment or appliance selection when that time comes). • Reach goal: Air-source heat pumps sized to take advantage of the reduced loads resulting from verifiable airtightness, improved windows, HRV, and smart enclosure detailing measures. Simple controls will complement the reduced building loads while minimizing system cost and simplifying commissioning. (Electrical infrastructure savings may offset a portion of heat pump cost vs electric resistance heat. TBD by CM). Renderings of the new buildings were presented and discussed. No questions from Council. Mayor Giles thanked the team for their work. PUBLIC COMMENT Mayor Giles called for public comment at 6:06 p.m. Melissa Coriell thanked the Council for their letter requesting the Forest service extend the comment period on the EIS for Midas Gold. Hearing no comments,Mayor Giles closed the comment period at 6:08 p.m. MCCALL CITY COUNCIL Page 3 of 8 January 23, 2020 Regular Meeting BUSINESS AGENDA AB 20-029 Airport Advisory Committee Annual Report Charles Jones, member of the McCall Airport Advisory Committee (AAC), provided the annual report to City Council regarding the accomplishments of 2019 and selected focus items from the AAC for upcoming years. The Airport Advisory Committee is established pursuant to Idaho Code Section 50-210, to advise and make recommendations to the McCall City Council on matters pertaining to the safety, operation, and maintenance of the McCall Municipal Airport. Mr. Jones updated the Council on the highlights from 2019 to include the zoning of the Airport FAA grants for design of the taxiway, Sawtooth expanded their operations, Deinhard 1 project has been in process for a while and looks like it may happen, and the Designation of the Johnson Hangar as a historical marker. He highlighted a couple of projects coming in 2020 the new masterplan will be written and the construction this summer of the new taxiway. AB 20-025 Request to Approve Conditional Use Permit CUP-19-11 for 1800 Little Bear Road City Planner Morgan Bessaw presented the Conditional Use Permit application to construct two 450 sq.ft. carport additions to an existing 1440 sq. ft.detached structure resulting in a 2,400 square foot accessory structure on 1800 Little Bear Road. She went over the conditions of approval listed below: Conditions of Approval 1. Prior to issuance of a building permit, the applicant shall receive an accessory use authorization from the Central District Health Department. 2. Prior to the start of any soil disturbance on the site, the contractor shall provide runoff and erosion controls that include temporary construction Best Management Practices. 3. Prior to issuance of a Certificate of Occupancy, the applicant shall reseed all disturbed areas with native grass or wildflower mix. 4. This Conditional Use Permit shall be exercised within twelve (12) calendar months of the date of City Council approval. During their regularly scheduled January 7, 2020 meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended approval of the application to the McCall City Council without a second public hearing. Council Member Holmes moved to approve conditional use permit application CUP-19-11 for 1800 Little Bear Rd. as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers,Mayor Giles,and Council Member Maciaszek all voted aye and the motion carried. AB 20-031 Request for Approval of a Letter of Support for Payette National Forest Grant Application to Idaho Department of Parks&Recreation (IDPR)for Snow Ranger Crew City Manager Anette Spickard presented stating that Michael Beach, Recreation Management Specialist for the Payette National Forest, requests the City's support for an IDPR grant to fund the snow ranger for 2020-21. They are requesting funds for one ranger, signage and snow poles MCCALL CITY COUNCIL Page 4 of 8 January 23, 2020 Regular Meeting for trailheads and groomed routes in the Adams and Valley Counties. The Forest Service will fund the 2nd snow ranger. Council Member Maciaszek moved to approve Letter of Support for Payette National Forest grant application to IDPR for snow ranger crew and authorize the Mayor to sign the letter. Council Member Sowers seconded the motion. In a roll call vote_ all voted aye and the motion carried. AB 20-020 Request to Approve Artwork Commission Agreement with Erica and lairne Laidlaw for Downtown Public Art Proiect Economic Development Planner Delta James presented the Artwork Commission Agreement with Erica and Jaime Laidlaw for Downtown Public Art Project. In keeping with the City of McCall Public Art Policies, adopted by City Council June 29, 2012, a volunteer selection committee recently reviewed qualifications from fifteen (15) professional artists from Idaho, Oregon, Washington,Montana,Utah and Alaska and unanimously chose finalist artist team Erica and Jaime Laidlaw of McCall, Idaho, for commission of public artwork to be installed on 2nd Street in McCall's downtown core.The artist selection committee included representatives from the McCall Public Library, Idaho Commission on the Arts, McCall Planning & Zoning Commission and McCall Public Art Advisory Committee. The City of McCall Public Art Advisory Committee also unanimously recommended the selection of Erica and Jaime Laidlaw to City Council for the project. The budget for the Downtown Public Art Project is funded by a grant from the Idaho Commission on the Arts, carry forward from previous project cost savings, and City LOT and General Fund allocations. The artist's scope of work includes community outreach in advance of preparation of at least three design concepts that will also be publicly vetted so that Council can make an informed decision on the final design, fabrication, and installation of the public art. Carla Eitel, Chair of the Public Art Advisory Committee gave a brief overview of the process the committee followed and what weighed into their decision to recommend the Laidlaws for this art project. Erica and Jaime Laidlaw introduced themselves to Council and stated they were excited for the opportunity gave a brief history of their experience Overall the Council expressed their appreciation of choosing a local artist and is happy with the process. Council Member Holmes moved to approve the Artwork Commission Agreement with Erica and Jaime Laidlaw and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Holmes, Council Member Maciaszek, Mayor Giles, and Council Member Sowers all voted aye and the motion carried. AB 20-021 Request for Approval to Submit a McCall Rotary Club Grant Application for Downtown Street Trees Economic Development Planner Delta James presented the City of McCall Public Works and Parks and Recreation Departments request to submit a McCall Rotary Club Grant Application for Downtown Street Trees in an amount not to exceed $5100 to support the purchase of trees to be planted along 2nd Street as part of the downtown core Phase 1B project. This additional funding will allow for the purchase of trees that are a bit larger at the time of planting (3" to 3.5" caliper) MCCALL CITY COUNCIL Page S of 8 January 23, 2020 Regular Meeting than what is currently planned(2"caliper). Larger trees will be sturdier and provide more benefits to the downtown at the time of planting. In 2019, McCall Rotary Club provided grant funds and volunteer assistance to plant trees at Riverfront Park. This proposed project will continue the McCall Rotary Club's support for local economic development and environmental stewardship. Council Member Holmes moved to. approve submittal of a McCall Rotary Club grant application and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers,Mayor Giles, and Council Member Maciaszek all voted aye and the motion carried. AB 20-030 Request for Bond Counsel Selection for Mav 2020 Bond Election for the Library Expansion Proiect and Relocation of the Park's Maintenance Shop City Treasurer Linda Stokes presented the Bond Counsel Selection for May 2020 Bond Election for the Library Expansion Project and Relocation of the Park's Maintenance Shop to Council. In the State of Idaho there are only three law firms that provide bond counsel services. Typically, cities will select as bond counsel a law firm and attorney they have an established working relationship with.Most recently,the City has worked with Adam Christensen with Hawley Troxell on the bond issuance that was necessary for the annexation of the City sewer system into the Sewer District. The last bond issuance for the City of McCall was for the 2008B Sewer Revenue bonds. Rick Skinner at Skinner Fawcett was bond counsel for that issuance in 2008. Christian Anderson,with Zions Bank,the City's municipal advisor has sent out a Request for Bond Counsel Proposals for the City of McCall, Idaho 2020 GO Bond Election asking each firm to provide their proposed fee for this issuance, to include a not-to-exceed fee for a failed election. The proposals are due back to by Wednesday,January 22, at 4:00 PM. The results of the proposals were provided to the Council for consideration and selection. Treasurer Stokes' recommendation was to select Skinner Fawcett due to the financial savings. City Manager Anette Spickard gave a brief overview of the timeline for the bond ordinance stating the Next steps: CM Company will present to Council the updated cost estimates so the City Council can affirm implementing these opportunities within the design moving forward. The City Treasurer and City's Financial Advisor will consult with the Library Board's Fundraising Coordinator to determine the amount of private contributions to this project. The City Treasurer and City's Financial Advisor will prepare proposed bond amounts and a sample bond ordinance for the February 13 Council meeting.Assuming bond parameters are established by Council at the February 13 meeting, staff will return to Council with a final bond ordinance for adoption at the February 27 meeting. The deadline for submitting a bond ordinance to the County for the May 2020 election is March 20, 2020. Mayor Giles commented that he was thankful for the staff's recommendation. Council Member Holmes asked about the phasing and related costs, City Manager reiterated that the maximum the Council would pay out if the bond fails is about $3500. Manager Spickard also commented that is the Council wanted to wait until the next meeting when they have all the dollar amounts,they could. She deferred to City Attorney Bill Nichols who commented that for this type of process it is advantageous to bring Bond Counsel on early in the process. If guidance is needed leading into the 13th it is good to have them available. Council can direct the work. MCCALL CITY COUNCIL Page 6 of 8 January 23, 2020 Regular Meeting Mayor Giles stated that he felt it would be best to have Bond Counsel on board. Council Member Maciaszek feels the Council should make a choice now and mov forward with the recommended firm, Council Member Sowers and Council Member Holmes agreed with Mayor Giles. Council Member Sowers moved to select as Bond Counsel,Skinner Fawcet LLP for the City of McCall, Idaho 2020 GO Bond Election and authorize the Mayor to sign all necessary. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Giles, and Council Member Maciaszek all voted aye and the motion carried. AB 20-023 Discussion and Direction to Staff regarding the Ground Lease of Airport Property at the Deinhard 1 - Hangar 98 Area Airport Manager Rick Stein presented the discussion regarding the Ground Lease of Airport Property at the Deinhard 1 - Hangar 98 Area. Staff has been working on developing an airport ground lease along Deinhard Lane, directly across from the Fire Department. The property has been referred to as the Deinhard 1 project, or the Hangar 98 project. At the special City Council meeting on October 25,2019,Council requested additional information on any discussions or recommendations concerning Dew Aircraft, Inc. (the sole aircraft maintenance organization at the airport) as having the first choice on the proposed leased area. Airport Manager Stein stated that a search for additional information revealed that the Airport Advisory Committee had recommended that Dew Aircraft be the sole aircraft maintenance operation on the airport and should have first option at the new location. Staff recommends to the Council for consideration two options for the leased property: 1) To provide Dew Aircraft the first option on leasing the Deinhard I/Hangar 98 property: City Council approves that Dew Aircraft, Inc., be permitted the first option on an Airport ground lease known as the Deinhard l/Hangar 98 development. City Council directs Staff to negotiate with Dew Aircraft, Inc. and return to City Council with a proposed lease. Or 2) To seek other possible Commercial Aviation Businesses to lease the Deinhard 1/Hangar 98 property: City Council directs Staff to create and advertise a Request for Proposals to lease the Deinhard 1/Hangar 98 property to interested Commercial Aviation Businesses. Staff finds that either direction is acceptable and there are pros and cons with both. The Airport Advisory Committee minutes and Map Showing Approximate Leased Area Location were used in the decision process. Council Member Maciaszek asked if was needed or required that it go out for the RFP process. Mr. Stein responded that it was not required. Mayor Giles asked the City Manger Anette Spickard if she had any concerns or comments with providing Dew Aircraft the first option. Manager Spickard responded that it had been discussed thoroughly with the Airport Advisory Committee. She did recognize that the ball may have been dropped due to staff turnover, so it had not been taken to Council for any formal motion on the subject. She felt it was ok for this existing operation on the airport to move to a new location. Mayor Giles asked to hear from Dew Aircraft, unfortunately they were unable to be there. Mr. Stein relayed that airport people and the Airport Advisory Committee have said that Dew is the MCCALL CITY COUNCIL Page 7 of 8 January 23, 2020 Regular Meeting only aircraft maintenance operation on the airport,and it is needed. Dew Aircraft is waiting for the result prior to moving forward. Council consensus to move forward with Dew. Council Member Sowers moved to direct Staff to negotiate with Dew Aircraft, Inc. and return to City Council with a proposed lease. Council Member Holmes seconded the motion. Council Member Sowers, Council Member Holmes, Mayor Giles, and Council Member Maciaszek all voted aye and the motion carried. AB 20-024 Annual Golf Course Fees Discussion and Direction Golf Course Superintendent Eric McCormick presented the Annual Golf Course Fees Discussion to Council stating that the purpose of this agenda bill is for the annual review of the golf course fees to determine if an increase is necessary. The Golf Course Advisory Committee (GCAC) has reviewed the current fee schedule for the FY20 season and have not made a formal recommendation for City Council. They have expressed an interest in not raising fees. In the past, Council has expressed the desire to adjust fees each year based on the Consumer Price Index(CPI) to make a small adjustment each year instead of a large adjustment every few years. Staff has compared the fees with the other golf courses in the area and feel that greens fees are comparable. However,season pass fees are below those of other golf courses in the area and could be considered for anincrease. General consensus of the Council was to move forward with the 3% increase. Review the Upcoming Meetings Schedule Council discussed upcoming meetings. Council Member Sowers asked if the Council should move public comment to the front of the meeting prior to a work session or a Public Hearing and just after the Consent Agenda unless there is a short report such as from the Chamber. ADJOURNMENT Without further business,Mayor Giles adjourned the meeting at 7:17 p.m. 01111111111110"I"', z ATTEST: S'.� 'Robert S. Giles, Mayor AL > sino XQ-A�1949 04 BessieJo WaW, City erk MCCALL CITY COUNCIL Page 8 of 8 January 23, 2020 Regular Meeting