HomeMy Public PortalAbout04-April 08, 2020 RCMCITY OF OPA-LOCKA
"The Great City"
CLERK'S ACTION SUMMARY MINUTES
VIRTUAL REGULAR COMMISSION MEETING
Wednesday, April 8, 2020
7:00 P.M.
1. CALL TO ORDER:
Mayor Matthew A. Pigatt called the virtual Regular Commission Meeting to order at 7:00 p.m.
on Wednesday, April 8, 2020.
Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron Desantis on
March 20, 2020, municipalities may conduct meetings of their governing boards without having
a quorum of its members present physically or at any specific location, and utilizing
communications media technology such as telephonic or video conferencing, as provided by
Section 120.54(5)(b)2, Florida Statutes.
An opportunity was given to the public to email the City Clerk prior to the Commission Meeting
with any questions/comments/concerns on items we will hear on this evening's Regular
Commission Meeting agenda. This meeting is being streamed live at
https://www.youtube. com/user/CityofOpaLocka.
As of 5:00 PM, we have received one request to speak from the Public.
Since this is a virtual meeting as authorized by the Governor of the State of Florida, again,
members of the public wishing to address the Commission have been offered the opportunity do
so. Public comments will be included as part of the public record for this virtual meeting and
will be considered by the City Commission prior to any action taken.
2. ROLL CALL:
The members of the City Commission appearing remotely were: Mayor Matthew Pigatt, Vice
Mayor Chris Davis, Commissioner Joseph L. Kelley, Commissioner Sherelean Bass, and
Commissioner Alvin Burke. Also appearing remotely were: City Manager John E. Pate, City
Attorney Burnadette Norris -Weeks, and City Clerk Joanna Flores.
3. INVOCATION:
The invocation was delivered by Commissioner Joseph L. Kelley.
4. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was recited in unison.
5. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS:
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6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions):
7. APPROVAL OF AGENDA:
It was moved by Commissioner Kelley, seconded by Commissioner Bass to approve the agenda.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Burke Yes
Vice Mayor Davis Yes
Commissioner Kelley Yes
Commissioner Bass Yes
Mayor Pigatt Yes
8. APPROVAL OF MINUTES:
Regular Commission Meeting Minutes — March 11, 2020
It was moved by Vice Mayor Davis, seconded by Commissioner Kelley to approve the minutes
from the Regular Commission Meeting of March 11, 2020.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Burke Yes
Vice Mayor Davis Yes
Commissioner Kelley Yes
Commissioner Bass Yes
Mayor Pigatt Yes
Special Emergency Commission Meeting Minutes — March 13, 2020
It was moved by Vice Mayor Davis, seconded by Commissioner Kelley to approve the minutes
from the Special Emergency Commission Meeting of March 13, 2020.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Burke Yes
Vice Mayor Davis Yes
Commissioner Kelley Yes
Commissioner Bass Yes
Mayor Pigatt Yes
9. DISTRICT ONE/DISTRICT TWO — COUNTY COMMISSIONER REPORT:
10. PUBLIC PRESENTATIONS:
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11. CITIZENS' INPUT:
Audrey Dominguez, 1147 Jann Avenue, Opa-locka, FL, said she noticed that Kelly Janitorial
Services, Inc., had the lowest bid of four thousand seven hundred and nineteen dollars
($4,719.00), but how will it impact the budget? How will it impact the employees that have
been doing the work for years?
Mayor Pigatt asked the manager to provide clarity on the citizen's statement.
City Manager Pate said unfortunately, with the commission moving with a new vendor, the
old vendor will sever their relationship with the City. He made it clear that no employees
were affected by this decision.
12. ACTION ITEMS:
13. ADMINISTRATION:
CONSENT AGENDA:
1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH KELLY JANITORIAL SERVICES, INC.
FOR JANITORIAL MAINTENANCE SERVICES AT THE CITY OF OPA-
LOCKA'S MUNICIPAL COMPLEX PURSUANT TO REQUEST FOR
PROPOSAL (RFP) NO. 20-0225100; PROVIDING FOR INCORPORATION
OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City
Manager
The above resolution was read by Attorney Norris Weeks.
It was moved by Commissioner Bass, seconded by Commissioner Kelley to pass the consent
agenda.
The motion passed by a 5-0 vote.
Commissioner Burke Yes
Vice Mayor Davis Yes
Commissioner Kelley Yes
Commissioner Bass Yes
Mayor Pigatt Yes
14. NEW ITEMS:
15. PLANNING & ZONING:
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16. ORDINANCES/RESOLUTIONS/PUBLIC HEARINGS:
1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AMENDING ORDINANCE NO. 15-06 ENACTED BY
THE CITY COMMISSION ON MAY 13, 2015, (THE "MASTER
ORDINANCE"); AND ORDINANCE NO. 15-07 ENACTED BY THE CITY
COMMISSION ON MAY 13, 2015, (THE "SERIES ORDINANCE"); WHICH
PROVIDED FOR THE ISSUANCE OF 3,494,000 TAX-EXEMPT
IMPROVEMENT REVENUE AND REFUNDING NOTE, SERIES IN 2015A
AND $5,106,000 TAXABLE CAPITAL IMPROVEMENT REVENUE NOTE,
SERIES 2015B (COLLECTIVELY, "THE NOTES"), IN ORDER TO
IMPLEMENT THE TERMS OF A PROPOSAL BY CITY NATIONAL BANK
OF FLORIDA (THE "BANK") TO MODIFY THE TERMS OF THE NOTES;
AUTHORIZING RELATED AMENDMENTS TO THE NOTES AND TO THE
NOTES AGREEMENT, DATED MAY 29, 2015, BETWEEN THE CITY AND
THE BANK; AUTHORIZING CITY OFFICIALS TO EXECUTE
DOCUMENTS AND TAKE ALL OTHER NECESSARY ACTIONS IN
SUPPORT OF THE FOREGOING; PROVIDING FOR INCORPORATION
OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE (first
reading/public hearing held on February 6, 2020). Sponsored by City Manager
The above ordinance was read by Attorney Norris -Weeks.
There being no public comment on the above ordinance, it was moved by Vice Mayor Davis,
seconded by Commissioner Bass for discussion.
Commissioner Burke asked for clarity on the item.
City Manager Pate said the document outlines how the City went into a default and the
money that was withheld as a result. This would keep money in escrow and have other
monies released back to the City to handle City business.
Mayor Pigatt thanked the manager and the attorney for moving the item forward.
There being no further discussion, the motion on the ordinance passed by a 5-0 vote.
Commissioner Burke Yes
Vice Mayor Davis Yes
Commissioner Kelley Yes
Commissioner Bass Yes
Mayor Pigatt Yes
2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL,
PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGETS FOR THE
FISCAL YEAR COMMENCING OCTOBER 1, 2019 AND ENDING
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SEPTEMBER 30, 2020, ADJUSTING REVENUES AND EXPENDITURES AS
REFLECTED IN EXHIBIT "A" PROVIDING FOR THE EXPENDITURE OF
FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY
MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR
APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING
FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDMENT;
PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR
CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY;
PROVIDING FOR AN EFFECTIVE DATE (first reading/public hearing held
on March 11, 2020). Sponsored by City Manager
The above ordinance was read by Attorney Norris -Weeks.
There being no public comment on the above ordinance, it was moved by Vice Mayor Davis,
seconded by Commissioner Bass for discussion.
Commissioner Kelley asked for clarity regarding the CRA budget.
Budget Administrator Robert Anathan said the budget was put together with the City and the
county's contribution. As of December there was an additional two hundred thousand dollars
($200,000.00) added to the budget.
Mayor Pigatt thanked the manager for a detailed budget amendment and stated that it is the
most detailed he has seen since taking office.
There being no further discussion, the motion on the ordinance passed by a 5-0 vote.
Commissioner Burke Yes
Vice Mayor Davis Yes
Commissioner Kelley Yes
Commissioner Bass Yes
Mayor Pigatt Yes
3. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AMENDING ARTICLE IV, DIVISION I, ENTITLED
"PURCHASING" OF THE CITY OF OPA-LOCKA'S CODE OF
ORDINANCES, SPECIFICALLY AMENDING SECTION 2-315 TO DELETE
THE DEFINITION OF COMMODITY; TRANSFER CERTAIN LANGUAGE
PERTAINING TO EXCLUSIONS FOR CONTRACTUAL SERVICES TO
SECTION 2-318 OF THE CITY'S CODE OF ORDINANCES; PROVIDING
FOR A DEFINITION OF "SUPPLIES" AND REPLACING THE WORD
"COMMODITIES" WITH THE WORD "SUPPLIES" IN SECTION 2-315;
PROVIDING FOR A DEFINTION OF REQUEST FOR LETTERS OF
QUALIFICATIONS; AMENDING SECTION 2-316 TO CLARIFY THE
AUTHORITY OF THE CITY MANAGER RELATING TO PURCHASES OF
SUPPLIES AND CONTRACTUAL SERVICES; AMENDING, REPLACING
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AND RENUMBERING SECTIONS 2-317, 2-318, 2-319, 2-320, AND 2-323 OF
THE CITY CODE OF ORDINANCES; RENUMBERING ALL OTHER
SECTIONS AS APPROPRIATE; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING
FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE;
PROVIDING FOR AN EFFECTIVE DATE (first reading/public hearing held
on March 11, 2020). Sponsored by City Manager
The above ordinance was read by Attorney Norris -Weeks.
There being no public comment on the above ordinance, it was moved by Vice Mayor Davis,
seconded by Commissioner Burke for discussion.
Mayor Pigatt thanked the manager and the budget administrator for bringing the item forth.
There being no further discussion, the motion on the ordinance passed by a 5-0 vote.
Commissioner Burke Yes
Vice Mayor Davis Yes
Commissioner Kelley Yes
Commissioner Bass Yes
Mayor Pigatt Yes
17. CITY MANAGER'S REPORT:
City Manager Pate announced that City Hall will be shut down for two weeks beginning on
Friday due to the novel Coronavirus Disease (COVID-19) and the government's
recommendation for social distancing to eradicate the virus. He said the Finance Department
has been working aggressively to complete the audit and they are moving forward to
complete the commission's goals and desires. They are also working on the 5 Year Financial
Recovery Plan.
Vice Mayor Davis said he hopes that monies that are being spent as a result of the virus is
being tracked so the City can be reimbursed.
Commissioner Bass asked about the closing of City Hall and if it relates to all City buildings.
City Manager Pate said all City buildings will close for 14 days.
Commissioner Kelley asked if all employees will be out as well.
City Manager Pate said all employees will be working from home for 14 days with laptops
provided by the I.T. Department.
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Commissioner Kelley asked about the pending issues with the state regarding the City's
finances.
City Manager Pate said everything has been placed on hold indefinitely.
Commissioner Bass asked how many people were diagnosed with the Corona Virus.
Mayor Pigatt said there were sixty five (65) people infected with the Corona Virus.
18. OFFICIAL BOARD REPORTS:
19. MAYOR /COMMISSION REPORT:
Mayor Pigatt said there sixty five (65) cases of the Corona Virus in Opa-locka and he wants
to ensure the City is doing everything it needs to do to keep the residents safe. They are
keeping track of organizations that host food drives to ensure residents have access to food
during the crisis. They are also paying attention to the City's finances while under oversight.
He said he hopes residents will be able to receive masks while the City is going through the
pandemic.
Commissioner Bass encouraged social distancing and asked everyone to stay at home.
20. OFFICIAL BOARD APPOINTMENTS:
21. ADJOURNMENT:
There being no further business to come before the Commission, it was moved by
Commissioner Bass, seconded by Vice Mayor Davis to adjourn the meeting at 8:15 p.m.
MAYOR