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Home My Public Portal About040_Quarterly Report for GA JAN to MAR 2011 Finance/ City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from Human Resources (Jan – Mar 20111) Main event this quarter was the Employee Luncheon held on Tuesday, March 8th, at the Guardhouse. This year instead of having the Spaghetti Dinner in the evening, we had a pizza luncheon. Employee of the Quarter – 1st Quarter: Jimmy Brown and Danny Carpenter Processed 15 re-hires, 5 new hires, 5 resignations and 1 retirement. Advertised for Seasonal Lifeguards, Seasonal Parking, DPW Laborers, Planning and Zoning Manager. Set up interviews and interviewed for various positions. Attended training and orientation sessions for Lifeguards, Beach and Bike Patrol and Parking. Set up and conducted Payroll and Time Sheet training along with the Accounting Manager. Set up (2) meetings for the employees to discuss the changing of the ordinance pertaining to the “at will” employment. Arranged and attended supervisory training for employees through our EAP (Employees Assistant Program). Prepared Personnel Budgets for 21 departments for July 2010 to June 2011 – Salaries, Part-time Seasonal Salaries, Overtime, Insurance (Health, Dental, Life, Short and Long Term Disability), FICA, Medicare, Retirement, and Workers’ Compensation as well as longevity for each department. Also calculated and compared a 3% increase cost for each department. Updated I-9 folder. Worked with City Manager and City Attorney with multiple issues. Currently working on policy for motor vehicle checks every three years for employees, salaried employees, benefit renewals and the Benefits Fair for the employees to be held May 16th and 17th. / City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from FINANCE/UTILITY BILLING (Jan - Mar 2011) ADMINISTRATIVE: Three of the finance department staff (Nalene Conway, Stephanie Hogan and Melissa Freeman) attended 2 additional sessions toward completion of their Government Finance Officer Training Certificate Program through the Carl Vinson Institute of Government. Denise Dubuque and Mary Hogan attended a Property Tax training course in Macon. Claire Price and Mary Hogan attended Supervisory trainings. Processed 559 payroll checks. Continued working on fixed asset project. Processed Purchasing Card transactions totaling $431,346. Processed 653 accounts payable checks Processed over 711 accounts payable invoices totaling $2,168,700 Updated Municipal Court accounting procedures. Preparing books for soft close prior to actual year end close. Met individually with Department Heads to begin FY 12 budget preparation. Tracked down dozens of non compliant rental property owners that were not paying hotel/motel taxes and/or a business license. Worked with student interns to track down additional hotel/motel suspects. Served on the Green Team and Bicycle Friendly committees. Began new winter schedule office hours. CASH COLLECTIONS: $696,900 in water bill payments 232 payments for hotel/motel tax totaling $104,940 1513 parking citation payments; $157,079 $33,317 in liquor and beverage taxes Sold over 270 decals and parking passes Completed Inventory of equipment and fixed assets Counted $80,043 in coins…or 320,172 quarters… UTILITY BILLING: Sent 9,270 utility bills. Billed approximately $645,419 for water/sewer charges (garbage/fee’s not included) Billed $15,100 new deposits 206 new meter changes Sent Received $1,288 collection of bad debts. Worked on revenue anticipation rate schedule for debt service purposes. / City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from IT (Jan – Mar 2011) Campground - AT%T inistalled T1 in prep for Windstream cutover Campground - installed new inside wiring in prep for Windstream cutover Campground - Completed wifi survey & design proposal, implementation to coincide w/ cutover Campground - Converted riversendcampground.com domain from Yahoo! Domain Service to GoDaddy, giving us better tools, more control, 75% price reduction Campground - Replaced existing wifi router as temp until fix new equipment is installed Campground - Working on PCI Compliance Self-Survey for JetPay City Hall - 2011/2012 IT budget completed & submitted City Hall - AT&T installed 3 T1's (2 data/1 voice) in prep for Windstream cutover City Hall - Clerk/Laserfiche support (Jan & Viv) - Council packets City Hall - commensurate user updates/chgs/deletions Domain/Email/SPAM/Rev911 City Hall - Email server SPAM service auto sync agent applied City Hall - Everbridge: 129 (was 121) opt-in participants, 2185 (was 2149) emergency enrollees City Hall - High gain FM antenna installed (partial) for CH 7 reception City Hall - Lowered East wall auditorium camera to accommodate fan installation City Hall - new cashier printer installed City Hall - Office moves, Jan/Zoning/Clerk City Hall - Online Forums: 31 people have requested a login for forums. Only Lost and Found are in use. City Hall - Social media and other online efforts: 1498 (was 1300) fans on Facebook, 515 (was 435) followers on Twitter, 731 (was 656) online utility bill payers City Hall - Utility billings newsletters, calendar events, channel 7, press releases, RFPs, minutes, etc.’s City Hall -Basic Public Information Officer training (IT staff) Gymnasium - DVR installation completed Ongoing - virus infected pc's campground/tipd/city hall. A/V support, regular meetings, special meetings, training sessions, workshops, special events. Ecobee thermostat system. South Beach Cam - PA equip replaced South Beach Cam - rewired Pan Tilt Zoom controls South Beach Cam - WAN equip replaced TEMA - Cellular signal repeater/booster received, pending install / City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from IT (Jan – Mar 2011) - continued TEMA - Cellular signal repeater/booster received, pending install / City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from IT (Jan – Mar 2011) - continued TIPD - All new & existing personnel added to city email server TIPD – AT&T installed T1 in prep for Windstream cutover TIPD - installing new inside LAN cabling to accommodate office changes TIPD - GCIC access moved from dedicated terminal to Dispatch workstations TIPD - Server disk drive maintenance (removed +40GB data) Water Dept - Premises surveillance cameras & DVR installed Water Dept - Premises surveillance cameras & DVR installed / City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from PARKING (Jan – Mar 2011) Attached are the Parking Department Statistics for the Quarter.