Loading...
HomeMy Public PortalAbout2020.02.13 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall--Legion Hall February 13,2020 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Chamber Report Public Comment Department Reports Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Holmes, Council Member Maciaszek, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Morgan Bessaw, City Planner; Rick Stein, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Justin Williams, Police Chief; Edward Heider, Parks Superintendent; Tara Woods, Recreation Supervisor Also, in attendance were Jill Morris-Chapman, McCall Area Chamber of Commerce; Dennis Humphries, Ratio HPA Architects; Dominick Fery, CM Company; Christian Anderson, Zion's Bank; Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Nielsen moved to approve the agenda as amended to remove AB 20-041 Request to Approve McCall-Donnelly Education Foundation Grant Application for McCall Public Library Recording Studio and Test Proctoring Equipment. Council Member Holmes seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City MCCALL CITY COUNCIL Page I of 11 February 13, 2020 Regular Meeting Council for reading and study.Items listed are considered routine by the Council and were enacted with one motion. 1. Special Council Meeting Minutes—January 10, 2020 2. Regular Council Meeting Minutes - January 23, 2020 3. Payroll Report for period ending January 24, 2020 4. Warrant Register—GL 5. Warrant Register—Vendor 6. COMMITTEE MINUTES: Staff requests Council accept the following Committees Minutes a. Airport Advisory Committee—January 3, 2020 b. Golf Advisory Committee—December 11, 2019 c. Historic Preservation Commission—December 16, 2019 d. Library Board of Trustees—December 19, 2019 e. McCall Redevelopment Agency—December 17, 2019 f. Public Art Advisory Committee—December 23, 2019 g. Parks and Recreation Advisory Committee—October 16, 2019 h. Parks and Recreation Advisory Committee—November 18, 2019 i. Planning and Zoning Commission—January 7, 2020 j. Tree Advisory Committee—December 2, 2019 7. AB 20-045 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9, the City Council has determined that the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete,the City Clerk shall approve or deny such application.All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications.Action: Council review the License report. 8. AB 20-032 Request for Approval of the Parallel Taxiway Predesign Study (FAA/AIP Grant 3-16-0023-026-2019) Closeout: Work on the Parallel Taxiway Predesign Study (FAA/AIP Grant 3-16-0023-026-2019) has been completed and is awaiting final closeout documentation. The following documents are ready for approval: Letter from Mayor Giles to Scott Eaton, FAA, approving the Study results, FAA Form 425 — Federal Financial Report, and FAA Form 270 — Request for Advance or Reimbursement. Action: Approve final cost documents and closeout report for the Parallel Taxiway Predesign Study (FAA/AIP Grant 3-16-0023-026-2019) and authorize the Mayor to sign all necessary documents. Council Member Nielsen moved to approve the Consent Agenda as amended with AB 20- 035,AB 20-036,AB 20-043, and AB 20-044 moved to the Business Agenda. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye and the motion carried. MCCALL CITY COUNCIL Page 2 of 11 February 13, 2020 Regular Meeting CHAMBER REPORTS Jill Morris-Chapman with the McCall Area Chamber of Commerce updated the Council regarding various Chamber of Commerce activities to include that they had 16 new members join the Chamber in January,they are recovering from Winter Carnival,which was a successful event. The Chamber is starting to work on the Summer Visit McCall Magazine,processing the Idaho tourism grant which could be around$330,000 to be used as positive marketing and promotion of the area. Their Executive Director Lindsey Harris and Chamber Board Member Shannon Barry attended the Idaho Chamber Alliance Conference. The Chamber along with many other partners put in a bid to host and was awarded the Master National Retriever Championships which will be in September of 2021 and is expected to have a $14 mil economic impact to the area. She updated the Council on the next After-Hours event to be held at Topside Salon. She also announced that two members of the McCall Fire District will be honored with Idaho Medal of Honor in August for their rescue of the young lady who was in the explosion of a home last year. PUBLIC COMMENT Mayor Giles called for public comment at 5:37 p.m. Hearing no comments, Mayor Giles closed the comment period. DEPARTMENT REPORTS Mayor Giles reminded the Council of their decision during their annual retreat to read the Department Head Reports ahead of the meeting and be prepared with any questions or comments related to the reports. The Mayor will then ask the Council if they had any questions for each report. City Manager Council requested some additional information regarding the legislative update.Manager Spickard updated Council that the bill regarding the property tax freeze made it out of committee and was headed to the House. She requested that she work with Mayor Giles and write a letter on behalf of the Council to our representatives opposing the bill,there was general Council consensus. She also updated the Council on the lake management bill, a cap on the no wake zone throughout the state, not giving each waterway an opportunity to set the no wake zone for each unique waterway. The County is also in opposition. She stated that it should be a minimum and not a cap. City Clerk Council asked about responses to the new short-term rental requirements. City Clerk BessieJo Wagner stated that the Compliance forms had been sent out and they are starting to come in. City Planner Morgan Bessaw is monitoring those forms. The Clerk's Department has updated their business license application to include the Declaration of Compliancy form to ensure that when a new short-term rental comes in for a business license, they know what the requirements are. Library Council asked Library Director, Meg Lojek about the Doing Democracy item scheduled in February. Director Lojek apologized for the content of the flier and explained that she did not MCCALL CITY COUNCIL Page 3 of 11 February 13, 2020 Regular Meeting intend to offend anyone with the release of the flier. She stated that the Doing Democracy group is independent from the Library and described their purpose. Council did not have any other questions or comments related to the Department reports. Mayor Giles thanked the Department Heads for their written reports. BUSINESS AGENDA AB 20-042 Request Council Appointments of the Local Option Tax Commissioners City Clerk BessieJo Wagner presented the appointments of the Local Option Tax Commissioners. On May 15, 2018 voters approved Ordinance 965 the extends our 3% Occupancy Local Option Tax an additional 10 years. With the new Ordinance, there was a need to establish a new Local Option Tax Commission. Initially three of the seven members were appointed for a 2-year term, those three have expired. The City ran an ad in the Star News for two weeks for letters of interest and received letters from 3 individuals interested in filling those positions. The ordinance states that these positions are appointed by City Council. Staff recommends the following for appointment — Cami Hedges, Business Owner designation (4-year term); Michael Hays, Committee Representative designation(4-year term); and Diane Sanders,Resident designation(4- year term). These were the only letters received. Council Member Sowers moved to appoint Cami Hedges as the Business Owner designation, Michael Hays as the Committee Representative designation, and Diane Sanders as the Resident at Large designation, to a four-year term. Council Member Maciaszek seconded the motion. In a voice vote all members voted aye and the motion carried. AB 20-038 Request to Approve the Re-Appointment of Commissioner Lyons to the McCall Area Planning and Zoning Commission Morgan Bessaw presented the re-appointment of Commissioner Lyons to the McCall Area Planning and Zoning Commission. The McCall Area Planning and Zoning Commission (PZC) consists of seven (7) members: four (4) appointed by the Mayor with consent of the Council, and three(3) appointed by the Board of Valley County Commissioners.All members must be residents of the city or the area of city impact for a period of at least two (2) years prior to appointment (MCC 3.12.02). Robert Lyons was appointed in October 2018 to fill the remaining term of a vacated City representative seat. That term has expired, and Robert Lyons would like to be re-appointed to the PZC for a full three-year term, to expire February 2023. The position opening was advertised in the Star News, and Mr. Lyon's letter of interest was the only one received from a qualified representative. At its February 4, 2020 regularly scheduled meeting, the PZC reviewed the submitted letter of interest. After discussion, the Commission unanimously recommended to City Council Robert Lyons to be re-appointed as City representative, seat to expire February 2023. Council Member Maciaszek moved to appoint to the McCall Area Planning and Zoning Commission Robert Lyons for a three-year term representing the McCall City Limits, expiring February 2023. Council Member Nielsen seconded the motion. In a voice vote all members voted aye and the motion carried. MCCALL CITY COUNCIL Page 4 of 11 February 13, 2020 Regular Meeting AB 20-046 Library Expansion Project cost estimate, design and draft bond ordinance presented by Ratio HPA, the CM Company, and Zion's Bank City Manager Anette Spickard presented giving a brief overview of the items to be presented. Mayor Giles asked that the Council wait to ask questions until all four items were presented. The Construction Manager/General Contractor team, Dennis Humphries with Ratio HPA Architects and Dominick Fery with CM Company presented the updated cost estimates, designs and construction timeline for the Library Expansion Project. Topics covered were new Library & Remodel of the existing Library, Library Plaza, 32 Parking Spaces, and Parks Relocation. Christian Anderson with Zion's Bank presented the items related to adoption of the bond ordinance and subsequent bond issuance including: Election Timeline for Bond Ordinance Adoption, Bond Issuance Timeline after Successful Bond Election, Two Bond Scenarios and the Applicable Tax Impacts a. $8.2 Million b. $7.2 Million (assuming $1 Million in private donations) City Treasurer Linda Stokes presented the finance piece which included a discussion regarding a Donation Strategy — How to Represent Donations in the Bond Request, a review of the Draft Ordinance with a discussion of the different elements. She presented the funds as listed below: The funds are broken out below by Cash-in-Hand and Foundation Pledges: Cash Grants $ 300,000 Nell Tobias bequest to McCall Public Library $ 251,849 McCall Public Library Donations $ 74,766 Remaining LOT Funds $ 81,252 McCall Capital Improvement Plan(CIP) $ 300,000 Library Foundation $ 602,307 Total Cash $1,610,174 Library Foundation Pledges Pledges Outstanding $ 496,106 Pledges Expected—by February 27 $ 350,000 Total pledges $ 846,106 Grand Total $2,456,280 Council Member Maciaszek asked how likely the City is to see the full $846,106 in pledges. Amy Rush, Library Fundraising Coordinator addressed the question stating that she is very confident that the pledged dollars will come through. Council Member Maciaszek stated that based on the numbers the City should be considering $5.2 mil for a bond. MCCALL CITY COUNCIL Page 5 of 11 February 13, 2020 Regular Meeting City Manager Anette Spickard gave a brief explanation as to the recommendation of$6.2 mil not to exceed amount. She stated that it was advisable to take a conservative approach and then if more pledges come in prior to June the amount of bonds sold could be reduced. Council Member Maciaszek asked how do we make it palatable to the voters. There was discussion of some different scenarios. Council Member Nielsen asked about contingency. Dominick Fery with CM Company explained the process of how they came up with the contingency amount and how they determined cost estimates. He stated that with the process used he is very confident in the numbers. Council Member Sowers stated that he was comfortable with the $6.2mil at 20 years option. He feels the City may get some push back due to construction costs and feels the costs are higher than estimates show. Council Member Maciaszek stated that there is lots of energy behind the project and that the decision needs to be the most palatable to the voters. He agreed with the$6.2mil at 20 years option. Council Member Nielsen thanked everyone who presented and appreciates the work that has been done. He stated that now it will be up to the voters and is on board with $6.2mil at 20 years option.He also has some concerns about costs going over;however,after the information from the CMGC it gives more confidence. Council Member Holmes was also in favor of the $6.2mil at 20 years option. Mayor Giles also in favor of the $6.2mil at 20 years option and reiterated his appreciation for the work and presentations from the consultants and staff and thanked the Council for being prepared with relevant questions. Council Member Maciaszek moved to direct staff to finalize the bond ordinance in the amount of$6.2 million for a term of 20 years for adoption on February 27, 2020. Council Member Holmes seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Holmes, Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. AB 20-039 Request to Approve National Endowment for the Arts Challenge America Grant Application for Downtown Public Art Project Economic Development Planner Delta James presented the request to submit a National Endowment for the Arts (NEA) Challenge America Grant Application for Downtown Public Art Project. The NEA offers grants up to $10,000 through its Challenge America grant program to support community-based public art projects. Granted funds must be matched 1:1 with non-federal funds. The downtown public art project with contracted artists Erica and Jamie Laidlaw fits the criteria for this grant program and sufficient funding from the City's FY20 budget allocation and other grant sources (LOT, Idaho Commission on the Arts) is available to meet the required grant match. If funded, the grant award would be made available in 2021 to support the fabrication and installation of the public artwork designed in response to community input. Council Member Holmes moved to approve submittal of a NEA Challenge America Grant application for downtown public artwork and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye and the motion carried. MCCALL CITY COUNCIL Page 6 of 11 February 13, 2020 Regular Meeting AB 20-040 Request to Approve Idaho ADA Curb Ramp Grant Application for Park Street Curb Ramp Replacement Economic Development Planner Delta James presented the request to submit an Idaho ADA Curb Ramp Grant application for Park Street Curb Ramp Replacement. Idaho Transportation Department (ITD)manages the Idaho ADA Curb Ramp grant program which provides funding to local jurisdictions to bring curb ramps along the state highway system up to current ADA standards. The grant application is due March 13, 2020. ITD staff have encouraged the City of McCall to apply for: 1. Replacement of the two curb ramps on the west side of the Park Street/3rd Street (SH55) intersection scheduled to occur in 2020 as part of the downtown core reconstruction project Phase 2B. The engineer's cost estimate for replacement of these curb ramps is $29,700. 2. Replacement of one curb ramp and the NE intersection corner near My Father's Place anticipated to occur in 2021 as part of a planned sidewalk extension project on E. Park Street from 3rd Street(SH55) east to Thompson Ave. The replacement of this curb ramp is complicated by topographic constraints that will require retaining walls, making the estimated cost$41,596. The total cost estimate for replacement of the three curb ramps listed above is $71,296. The maximum grant request is $60,000. The fund balance of$11,296 will be allocated from downtown Phase 2B Streets LOT funding. More information about the ITD ADA Curb Ramp Grant program can be found at: https:Hitd.idaho.gov//alt-programs Council Member Maciaszek moved to approve submittal of an Idaho ADA Curb Ramp Grant application to Idaho Transportation Department and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Sowers, Mayor Giles, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. AB 20-033 Request to approve the Submission of a Federal Aviation Administration — Taxiway Relocation - Construction Grant application (AIP 3-16-23-027-2020) Airport Manager Rick Stein presented the request to submit the Federal Aviation Administration (FAA) — Taxiway Relocation - Construction Grant application for AIP 3-16-23-027-2020. The FAA has previously noted the Runway-Taxiway A separation does not meet standards. This grant will provide funding for construction of a new parallel taxiway located 300 feet from the runway. $10,708,000 in funding will be provided by the FAA at 100%, with no local match required. Council Member Nielsen moved to approve the Federal Aviation Administration - Taxiway Relocation - Construction Grant application for AIP 3-16-23-027-2020 and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, Council Member Maciaszek, Council Member Sowers all voted aye and the motion carried. AB 20-034 Request Approval to Submit a Federal Aviation Administration-Airport Master Plan Grant Application (AIP 3-16-23-028-2020) Airport Manager Rick Stein presented the request to submit the Federal Aviation Administration (FAA) -Airport Master Plan Grant application for AIP 3-16-23-028-2020. The FAA recommends MCCALL CITY COUNCIL Page 7 of 11 February 13, 2020 Regular Meeting that airports undertake the revision of their Airport Master Plan every 5 years. This grant will provide funding to hire a planning consultant to create a new Airport Master Plan. Since the grant will be over$100,000 the FAA also requires an Independent Fee Estimate. Funding is provided on the following basis: FAA $239,700 State 21,306 City 5,327 Total $266,333 Council Member Nielsen moved to approve the Federal Aviation Administration - Airport Master Plan Grant application for AIP 3-16-23-028-2020,authorize Staff to select and retain a consultant to perform the Independent Fee Estimate, and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, Council Member Maciaszek, Council Member Sowers all voted aye and the motion carried. AB 20-035 Request to Approve the Assumption of Hangar 208B Lease by Toby Ashley and Terminate the Interest of Hugh McNair at Time of Closing Hugh McNair (ASSIGNOR) requests to assign the lease of Hangar 208B to Toby McNair (ASSIGNEE).The Hangar 208B lease consists of 7,850 square feet of bare ground leased at$0.136 per square foot (sf), and 6,400 sf of covered ground leased at $0.272 per sf annually. The FY20 total lease payment of$2,806.03 has been paid through September 30, 2020. Mr. Ashley has been provided with a copy of the current lease, current Airport Rules and Regulations, and the Airport Minimum Standards. The City Clerk will record the document, and keep a copy for the City's records. We have requested a$200 transaction fee as a part of this process. Council Member Nielsen inquired as to the lease rate and how the assumption works. City Attorney Bill Nichols explained that when someone assumes the lease they pay the rate of that original lease. The rate only changes when a new lease is issued. Council Member Nielsen moved to approve the assumption of Hangar 208B Lease by Toby Ashley, terminate the interest of Hugh McNair at time of closing, and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye and the motion carried. AB 20-036 Request to Approve the Assumption of Hangar 204 Lease by the Shelby J. Edwards Living Trust dated April 6, 2001, and Terminate the Interest of The Hedge 2002 Revocable Family Trust at Time of Closing The Hedge 2002 Revocable Family Trust(ASSIGNOR)requests to assign the lease of Hangar 204 to The Shelby J. Edwards Living Trust dated April 6, 2001 (ASSIGNEE). The Hangar 204 lease consists of 7,125 square feet—4,125 sf of bare ground and 3,000 sf of covered ground. Lease rates are $0.159 and$0.318 annually,per SF, respectively. The FY20 total lease payment of$1,611.35 has been paid through September 30, 2020. The purchaser has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The City Clerk will record the document, and keep a copy for the City's records. We have requested a$200 transaction fee as a part of this process. MCCALL CITY COUNCIL Page 8 of 11 February 13, 2020 Regular Meeting Council Member Nielsen Approve the Assumption of the Hangar 204 Lease by the Shelby J. Edwards Living Trust dated April 6, 2001 and terminate the interest of The Hedge 2002 Revocable Family Trust at time of closing and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye and the motion carried. AB 20-043 Request to Approve the Assumption of Hangar 205 Lease by David Carey and Terminate the Interest of Michael Anderson at Time of Closing Michael Anderson (currently in Hangar 205) and David Carey (Hangar 524) have requested to switch hangars.Therefore,Michael Anderson(ASSIGNOR)requests to assign the lease of Hangar 205 to David Carey (ASSIGNEE). The Hangar 205 lease consists of 9,750 sf of bare ground and 4,500 sf of covered ground(14,250 sf total)leased at$0.108 and$0.204 sf/year,respectively. The FY20 ground lease payment of $1,967:59 has been paid through September 30, 2020. The purchaser has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The City Clerk will record the document, and keep a copy for the City's records. We have requested a$200 transaction fee as a part of this process. Council Member Nielsen Approve the Assumption of the Hangar 205 Lease by David Carey and terminate the interest of Michael Anderson at time of closing and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion.In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye and the motion carried. AB 20-044 Request to Approve the Assumption of Hamar 524 Lease by Michael Anderson and Terminate the Interest of David Carey at Time of Closing: Michael Anderson (currently in Hangar 205) and David Carey (Hangar 524) have requested to switch hangars. Therefore, David Carey (ASSIGNOR)requests to assign the lease of Hangar 524 to Michael Anderson (ASSIGNEE). The Hangar 524 lease consists of 1,512 sf leased at $0.301 per sf/yr. The FY20 ground lease payment of$454.63 has been paid through September 30, 2020. The purchaser has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The City Clerk will record the document, and keep a copy for the City's records. We have requested a$200 transaction fee as a part of this process. Council Member Nielsen Approve the Assumption of the Hangar 524 Lease by Michael Anderson and terminate the interest of David Carey at time of closing and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye and the motion carried. AB 20-037 Request Approval of Resolution 20-04 Adopting 2020 Golf Course Fees Golf Course Superintendent Eric McCormick presented the Resolution 20-04 adopting 2020 Golf Course Fees. Staff presented a comparison of fees with the other golf courses in the area at the January 23, 2020 Council meeting. Council provided feedback for the Golf Course Advisory Committee that an across the board 3% adjustment was reasonable. In the past, Council has expressed the desire to increase based on the CPI for a small adjustment each year instead of a large adjustment every few years. The CPI published for the Western States region for the year MCCALL CITY COUNCIL Page 9 of 11 February 13, 2020 Regular Meeting ended December 2019 is 2.8%. Based on the information provided, Council recommended adjusting all golf course rates 3%. The Resolution reflects the Council's recommended 3% increase. Council Member Sowers moved to approve Resolution 20-04 adopting 2020 Golf Course Fees and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Sowers, Council Member Nielsen, Mayor Giles, Council Member Holmes, and Council Member Maciaszek all voted aye and the motion carried. AB 20-047 Environmental Advisory Committee Status Update Recreation Supervisor Tara Woods presented the Environmental Advisory Committee status update. On December 19, 2019 Council received the annual report from the Environmental Advisory Committee (EAC). The Committee Chair reported a desire of the committee to receive direction and guidance from Council on the committee's future. A special work session is scheduled for February 28, 2020. During the EAC's January 16, 2020 meeting, four of the five members were present and held discussions about the future of the EAC. The members discussed 3 options (1) Do nothing and continue as is; (2) Write a letter to City Council; or (3) Disband the committee. After discussion revealed the members' concerns for continuing, they voted to disband. All were in favor. The 5- member committee has had trouble meeting the quorum requirements, with only meeting 6 times in the past year. Open seats remain vacant for long periods of time despite advertising efforts. There has been little to no public comments or attendance during meetings. The EAC has provided valuable input to the City Council and the City has adopted an environmentally responsible purchasing policy resulting in many improvements such as: • Development and management of sustainable landscape including the golf course (drip irrigation, composting, mulching & chipping, pollinator-friendly plantings, reduced use of pesticides) • Purchase of remanufactured products (i.e. hybrid vehicle, used mini-truck- with smaller, efficient engines and fuel consumption) • Assessments of cleaning products based on new, resourceful and environmentally friendly products. • Balancing the use of fertilizers and deicer applications as it relates to the impact of placement areas in association with stormwater drains and Payette Lake. • Reusable and sustainable products to help run efficient programs(i.e.reusable plastic luminary bags, used recreation equipment to help run programs stock the loaner equipment programs- impounded bikes, scooters, boats, soccer ball donations from MUSA). Paper, cardboard, aluminum can recycle stations at city buildings There was a brief discussion regarding the Environmental Advisory Committee and their role and possible ways forward. Mayor Giles summarized the discussion and direction to staff to go ahead with the meeting on the 28th to discuss the climate change initiative and the progress we have made with MOSS, and Council Member Nielsen could help with that discussion. The current Committee members will MCCALL CITY COUNCIL Page 10 of 11 February 13, 2020 Regular Meeting be considered as having resigned from the Committee. The Council may want to reform a committee to do something to be determined at the February 28th Work Session. Council was in agreement with the direction. City Manager Anette Spickard stated that the Committee did accomplish a lot for the City. Council Member Sowers suggested that a thank you letter be written for each member thanking them for their time on the Committee and have all Council Members sign it. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings; staff updated the Council on some changes. Council Member Sowers and Council Member Maciaszek will not be available the second meeting in March or the Work Session due to Spring Break.They will be able to call in for the regular meeting. Council Member Maciaszek will be out for the second meeting in April as well. It was suggested to reschedule the March 27th work session and the Council will come prepared to the February 27th Meeting with suggested dates. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 8:14 p.m. 0 ATTEST: 4 Y $'�+� °* Robert S. Giles, Mayor = a .y - °lk& axe �' 1f Oft ess-Oo- W-gner, City er'[/i,; ID�NY'—�'' MCCALL CITY COUNCIL Page 11 of 11 February 13,2020 Regular Meeting