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Home My Public Portal AboutTBP 2019-11-06Board of Trustees Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue Wednesday November 6, 2019 7:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Roll Call Approval Of Agenda Bi -Weekly Update November 1, 2019 Bi -Weekly Update 1 November 2019.Pdf Consent Agenda Minutes October 16, 2019 TBM 2019 -10 -16.Pdf Sign In Sheet October 16, 2019.Pdf Resolution 2019 -11 -01 PW Vehicle Purchase 11 -06 -19 Purchase 1 -Ton PW Truck And Plow.pdf Resolution 2019 -11 -01 PW 1 -Ton Truck And Plow Purchase.pdf Discussion And Possible Action Regarding Rocky Mountain Cannabis Letter Of Request Requests_Of_Fraser.pdf Hours_Petition.jpeg RMC_Logo.pdf Public Hearing And Possible Action 2020 Budget Open Forum a) Business not on the agenda (If you would like to request time on the agenda please contact the Town Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201) Updates Executive Session Personnel Matter Town Manager Evaluation: For discussion of a personnel matter under C.R.S. Section 24 -6 -402(4)(f)(I) and not involving any specific employees who have requested discussion of the matter in open session. Adjourn UPCOMING MEETING WED. NOVEMBER 20, 2019 BOARD OF TRUSTEES 1.7:00 P.M. 2. a. Documents: 3. a. Documents: b. Documents: 4. a. Documents: 5. a. 6. 7. 8. 9. Board Staff Direct : Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished Board of TrusteesRegular Meeting AgendaFraser Town Hall, 153 Fraser AvenueWednesday November 6, 20197:00 PM - 9:00 PMMembers of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to changeRoll CallApproval Of AgendaBi-Weekly Update November 1, 2019Bi-Weekly Update 1 November 2019.PdfConsent AgendaMinutes October 16, 2019TBM 2019 -10 -16.PdfSign In Sheet October 16, 2019.PdfResolution 2019 -11 -01 PW Vehicle Purchase11-06 -19 Purchase 1 -Ton PW Truck And Plow.pdfResolution 2019 -11 -01 PW 1 -Ton Truck And Plow Purchase.pdfDiscussion And Possible Action RegardingRocky Mountain Cannabis Letter Of RequestRequests_Of_Fraser.pdfHours_Petition.jpegRMC_Logo.pdfPublic Hearing And Possible Action 2020 Budget Open Forum a) Business not on the agenda (If you would like to request time on the agenda please contact the Town Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201) Updates Executive Session Personnel Matter Town Manager Evaluation: For discussion of a personnel matter under C.R.S. Section 24 -6 -402(4)(f)(I) and not involving any specific employees who have requested discussion of the matter in open session. Adjourn UPCOMING MEETING WED. NOVEMBER 20, 2019 BOARD OF TRUSTEES 1.7:00 P.M.2.a.Documents:3.a.Documents:b.Documents:4.a.Documents:5. a. 6. 7. 8. 9. Board Staff Direct : Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished Bi-W e e k l y U p d a t e N o v. 1 , 2 0 1 9 Highlights • Winter Park Resort Opens Early • First Fraser Solar Project Completed • Cozens Ranch Museum Call for Artists • Public Works Upcoming Events NOV 2 Winter Park Resort Opening Day NOV 3 “What’s Happening to the Ocean” Movie Night at Headwaters Center NOV 5 Kindergarten Prep Session at Grand Park Rec Center NOV 6 Grand County Job Fair at Headwaters Center NOV 8 Fraser Folk Fest at the Fraser Historic Church *Click any event for more details. Winter Park Resort Opens Early Unless you live under a rock, you’ve probably noticed a lot of snowfall lately. Winter Park Resort will be opening earlier than ever this season on Nov. 2 with access to Parkway, lower Village Way and Sorenson Park via the Arrow ski lift. Better get your gear ready! With the resort opening early, local businesses can plan on increased traf- fic as a result. Economically, this is a great start to the ski season with the hasty ending of the mud season. The map above shows the Arrow ski lift that is set to open Nov. 2 for access to Parkway, lower Village Way and Sorenson Park. P a g e 2 Bi-W e e k l y U p d a t e First Fraser Solar Project Completed Mountain Parks Electric, Inc. has completed their first large solar project in the Fraser Valley. The 1 megawatt system is comprised of 3600 solar panels that can power up to 300 homes in the Fraser Valley and will be activated during the first week of November. The panels were installed on an axis tracking system that allows the panels to move and follow the sun for maximum generation. The system also serves as the first utility scale solar system on Mountain Parks Electric’s grid adding an additional 1% renewable energy to the energy provided. This project was made possible with an agreement with Grand County for a 25 year lease on the five-acre parcel. Mountain Parks Electric will be hosting a ribbon cutting ceremony on November 7 at 4:30 p.m. to celebrate the completion the system. The ceremony will be on site by the CR 5 substation located adjacent to the Grand County Road and Bridge facilities (350 CR 5103, Fraser) and will be immedi- ately followed by a community toast event at The Foundry from 5 - 6:30 p.m. While supplies last, each attendee will get a free brat and a pint of “Megawatt Ale” provided by the Fraser River Beer Company. This will be a great opportunity to show support for this initiative and learn how the Fraser Valley will benefit from this solar project and future renewable energy projects to come. The Town of Fraser and other stakeholders have been working with Mountain Parks Electric for a long time to encourage renewable energy generation to help lower our carbon footprint, reduce greenhouse gas emissions, and inspire environmental stewardship to other communities. This project is a great success and is a positive response to the desires of our community to become more sustainable. Pictured above is the completed 1 megawatt utility scale solar system installed by Mountain Parks Electric behind the County Road 5 substation set to be operational by the first week of November. P a g e 3 Bi-W e e k l y U p d a t e Cozens Ranch Museum Call for Artists P a g e 4 Bi-W e e k l y U p d a t e Public Works County Road 8 Bridge Project Completed The County Road 8 Bridge Replacement Project was completed and opened for public use on Octo- ber 18. A ribbon cutting ceremony marked the completion of the bridge with the Grand County Board of Commissioners and Town of Fraser Trustees in attendance who partnered together for the com- pletion and funding to replace the deteriorated bridge to better service the community. We all thank the contractor for finishing the work early, prior to the scheduled completion date. Street Operations Large amounts of snowfall have been keeping our street operators busy plowing snow on the town roads and right of ways. Some new larger culverts were installed behind the Winter Park Ranch shop to provide adequate capacity for water drainage to the Fraser River. Public works staff also received professional snow plow training for snow management operations. Water Utilities Fraser’s utility team has been staying busy gearing up for the winter. They have been flushing main lines and winterizing hydrants before the cold creeps in. Additionally, the team removed sanitary sewer flow meters that were installed six months ago as part of a study to target inflow and infiltration, and to assess flows during different times and seasons. With help from the supplier, our utilities crew will be analyzing the data to better define infrastructure needs for future develop- ment. In the photo above, public works staff receive training on new and existing snow plow equipment. The graph above displays the sewer flows in gallons per minute from the west side of the railroad tracks in Old Town Fra- ser. This information is used to measure the normal flows, capacity for existing sewer lines to service new households, and detect levels of inflow and infiltration within our collection system. P a g e 5 Bi-W e e k l y U p d a t e Please feel free to contact us with any questions Town Hall 970-726-5491 A full list of contacts can be found at: www.frasercolorado.com Town of Fraser PO Box 370, Fraser, CO 80442 Did You Know? The Fraser Amtrak Station got a facelift. The Union Pacific Railroad fixed the stairway, replaced many of the rotted out beams, and replaced several sections of guardrail that had been bent up from plows. The Fraser Amtrak Station is a great way to travel to Chicago, to and from Denver or even west to Glenwood Springs for an overnight trip, and even as far as San Francisco . Pictured above is the Fraser Amtrak Station with daily trips heading east and west from Illinois to California. FRASER BOARD OF TRUSTEES MINUTES DATE:October 16, 2019 MEETING:Board of Trustees Regular Meeting PLACE:Fraser Town Hall Board Room PRESENT Board:Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy Miller, Herb Meyring and Katie Soles Staff:Town Manager Jeff Durbin; Marketing and Economic Development Manager, Sarah Wieck; Finance Manager, Beth Williams; Police Sargent M. Murdoch Others:See attached list Mayor Vandernail called the meeting to order at 6:05pm. 1.Rollcall: Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy Miller, Herb Meyring and Katie Soles 2.Approval of Agenda: Trustee Soles moved, and Trustee Waldow seconded the motion to approve the agenda. Motion carried: 5-0 3.Consent Agenda a)Minutes October 2, 2019 Trustee Miller moved, and Trustee Soles seconded the motion to approve the consent agenda. Motion carried: 5-0 4. Discussion and Possible Action Regarding: a)East Grand Fire District Request for Resolution of Support Trustee Meyring moved, and Trustee Miller seconded the motion to support the East Grand Fire District revenue stabilization ballot question election. Motion carried: 3-2 Nay Mayor Vandernail and Mayor Pro-Tem Waldow 5. Open Forum a) Business not on the agenda Grand Beginnings – Maegan Lokteff, Executive Director from Grand Beginnings presented to the Board her annual update and thanked the Board for their continued support. She highlighted various programs they offer and discussed the need for more child care in the County. TM Jeff Durbin mentioned that the 2020 Budget does included support for Grand Beginnings. Page 2 of 3 6:53 pm Break 6.Updates: Preliminary 2020 Budget was provided to the Town Board on October 10, 2019. 7.Executive Session: #1 For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6- 402(4)(e) regarding litigation Trustee Miller moved, and Trustee Soles seconded the motion to enter the executive session at 7:02 p.m. Motion carried: 5-0. Trustee Soles moved, and Trustee Miller seconded the motion to exit the executive session at 7:21 p.m. Motion carried: 5-0. Attorney’s Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire executive session, which was not recorded, constituted a privileged attorney-client communication. _______________________________ Rod McGowan, Town Attorney 8. Executive Session: #2 For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6- 402(4)(e) regarding potential litigation. Trustee Soles moved, and Trustee Miller seconded the motion to enter the executive session at 7:22 p.m. Motion carried: 5-0. Trustee Miller moved, and Trustee Waldow seconded the motion to exit the executive session at 7:50 p.m. Motion carried: 5-0. Attorney’s Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire executive session, which was not recorded, constituted a privileged attorney-client communication. _______________________________ Rod McGowan, Town Attorney 9.Adjourn: Trustee Soles moved, and Trustee Meyring seconded the motion to adjourn. Motion carried: 5 -0. Meeting adjourned at 7:52 p.m. Page 3 of 3 _____________________________ Beth Williams, Finance Manager TOWN OF FRASER BOARD OF TRUSTEE AGENDA ITEM Board Meeting Date: November 6, 2019 SUBJECT: CONSENT AGENDA FILE NUMBER: 2019-11-01 Consideration Of A Resolution Authorizing The Purchase Of a 1-Ton Truck and Snow Plow in amount not to exceed 75,390, And Setting Forth Details In Relation Thereto. DEPARTMENT:Public Works PRESENTER/PREPARER:Russell W Pennington, P.E., Public Works Director Russ Chameroy, O&M Superintendent FISCAL INFORMATION: Cost as Recommended:$ 75,390 Balance Available:$ 93,191 Fund:Capital Equipment Replacement Fund Budget Line Item Number: 30-40-755 New Appropriation Required:No STAFF RECOMMENDATION: Approve Resolution authorizing said purchases, authorizing the Town Administrator to execute purchases, and authorizing Staff to expend funds. SUMMARY AND BACKGROUND OF SUBJECT MATTER: The 2019 Capital Equipment Replacement Fund includes purchasing a new truck for the Public Works Department.This new truck will replace a truck that is currently reserved for the gardeners during the summer.Although this new truck will be equipment for use by the gardeners,it will also be equipped with a snow plow and salt/sand spreader that can be used for snow management during the winter.With the addition of this new 1-ton truck,one of the older gardening vehicles, which is only used during the summer, will be sold at auction. The new truck will be a 2019 RAM 3500 equipped with a diesel engine,a dump bed that can be used by the gardening crews,a salt/sand spreader,and a snow plow.The truck will be purchased using the State Bid that was provided by Johnson Auto Plaza. Cost Summary RAM 3500 $44,212.00 Plow, dump body, spreader, safety lights $27,587.61 Contingency (5%) $ 3,590.39 Total $75,390.00 ATTACHMENTS: a. Resolution TOWN OF FRASER RESOLUTION NO. 2019-11-01 A RESOLUTION APPROVING THE PURCHASE OF A NEW TRUCK AND SNOWPLOW FOR THE PUBLIC WORKS DEPARTMENT. WHEREAS, the 2019 Budget provides for the purchase of vehicles and equipment for the Public Works Department. THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1.The Town Board of Fraser, Colorado hereby authorizes the Town Manager to expend an amount not to exceed $75,390 for the purchase of a truck and snowplow. READ,PASSED ON ROLL CALL VOTE,AND ADOPTED BY THE BOARD OF TRUSTEES THIS 6th DAY OF NOVEMBER, 2019. Votes in favor: ___ BOARD OF TRU Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ BY: Mayor ATTEST: (S E A L) Town Clerk