HomeMy Public PortalAboutTBP 2019-11-20Board of Trustees
Regular Meeting Agenda
Fraser Town Hall, 153 Fraser Avenue
Wednesday November 20, 2019
5:00 PM - 9:00 PM
Members of the Board may have dinner together @ 4:45 p.m.
NOTE: Times are approximate and agenda subject to change
Roll Call
Approval Of Agenda
Bi -Weekly November 15, 2019
Bi -Weekly Update 15 November 2019.Pdf
Executive Session
For a conference with the Special Water Counsel for the purpose of
receiving legal advice on specific legal questions under C.R.S. Section
24 -6 -402(4) (b) and for the purpose of determining positions relative to
matters that may be subject to negotiations, developing strategy for
negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -
402(4)(e) regarding water master planning
Consent Agenda
Minutes November 6, 2019
TBM 2019 -11 -06.Pdf
Sign In Sheet November 6, 2019.Pdf
Public Hearing And Possible Action
2020 BUDGET
2020 Draft Budget.pdf
2020 Draft Financial Policies.pdf
Open Forum
a) Business not on the agenda
(If you would like to request time on the agenda please contact the Town
Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201)
Updates
Executive Session
For the purpose of determining positions relative to matters that may be
subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) regarding
litigation.
Executive Session
For the purpose of determining positions relative to matters that may be
subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) regarding
potential annexation.
Adjourn
UPCOMING MEETING
WED. DECEMBER 4, 2019 BOARD OF TRUSTEES
1.5:00 P.M.
2.
a.
Documents:
3.
4.
a.
Documents:
5.7:00 P.M.
a.
Documents:
6.
7.
8.
9.
10.
Board Staff
Direct : Define the service, product or value to
be delivered
Lead : Future focused planning
Protect : Establish the operational boundaries
to be respected by Staff and monitored by
the Board
Manage : Now focused policy and procedural
guidance to ensure on time, on budget, and on
target service delivery
Enable : Advocacy, resource development,
and role discipline
Accomplish : Ensure the work defined by the
direction of the Board of Trustees is accomplished
Board of TrusteesRegular Meeting AgendaFraser Town Hall, 153 Fraser AvenueWednesday November 20, 20195:00 PM - 9:00 PMMembers of the Board may have dinner together @ 4:45 p.m. NOTE: Times are approximate and agenda subject to changeRoll CallApproval Of AgendaBi-Weekly November 15, 2019Bi-Weekly Update 15 November 2019.PdfExecutive Session For a conference with the Special Water Counsel for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) regarding water master planningConsent AgendaMinutes November 6, 2019TBM 2019 -11 -06.PdfSign In Sheet November 6, 2019.PdfPublic Hearing And Possible Action2020 BUDGET2020 Draft Budget.pdf2020 Draft Financial Policies.pdf
Open Forum
a) Business not on the agenda
(If you would like to request time on the agenda please contact the Town
Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201)
Updates
Executive Session
For the purpose of determining positions relative to matters that may be
subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) regarding
litigation.
Executive Session
For the purpose of determining positions relative to matters that may be
subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) regarding
potential annexation.
Adjourn
UPCOMING MEETING
WED. DECEMBER 4, 2019 BOARD OF TRUSTEES
1.5:00 P.M.2.a.Documents:3.4.a.Documents:5.7:00 P.M.a.Documents:
6.
7.
8.
9.
10.
Board Staff
Direct : Define the service, product or value to
be delivered
Lead : Future focused planning
Protect : Establish the operational boundaries
to be respected by Staff and monitored by
the Board
Manage : Now focused policy and procedural
guidance to ensure on time, on budget, and on
target service delivery
Enable : Advocacy, resource development,
and role discipline
Accomplish : Ensure the work defined by the
direction of the Board of Trustees is accomplished
Bi-W e e k l y U p d a t e N o v. 1 5 , 2 0 1 9
Highlights
• Thank You
• 2020 Budget
Hearings
• Hang the Leaving
Planet Earth Sign at
Your Business
• Public Works
Upcoming
Events
NOV 15
POW Camp Presenta-
tion at Cozens Ranch
Museum
NOV 16
Opening Day at Snow
Mountain Ranch
NOV 18
Shining Stars Toy
Drive Begins
NOV 28
Turkey Trot 5K at Snow
Mountain Ranch
*Click any event
for more details
Thank You
With the Thanksgiving season upon us, it often reminds us of what
we’re thankful for.
Thank YOU for all you do for Fraser!
P a g e 2 Bi-W e e k l y U p d a t e
2020 Budget Hearings
On November 20, at 7:00 p.m. the Town Board will conduct another Public Hearing regarding the
2020 Town of Fraser Budget. Budget adoption is anticipated on December 4.
A strong economy along with significant grant funds have been helpful with completing projects in
Fraser in 2019, and we hope for more of the same in 2020. In addition to baseline operations, the
2020 Budget is proposed to include the following:
• A deed restriction program intended to help mitigate workforce housing problems.
• Significant improvements around the Lions Ponds including a year round restroom facility, play-
ground, and outdoor classroom.
• Replacement and repair of failing streets including CR8, CR72 and portions of Eisenhower Drive.
• Production and distribution projects within our water system.
• System improvements and repairs to our wastewater collections system.
• A tertiary treatment facility at our wastewater treatment facility.
The Town Board will continue its discussion regarding these and other matters at its November 20
meeting at 7:00 p.m. Those discussions also include review of the Town’s reserves policies.
The proposed 2020 Budget can be obtained at Town Hall or on our website at
www.frasercolorado.com.
Hang the Leaving Planet Earth Sign at Your Business
Local businesses in Fraser can now sign up to display the infamous “Leaving Planet Earth” sign at
their businesses for a period of time. Currently, the sign can be seen at Fraser River Beer Co. until
January.
If you’re interested in hosting the sign in your business, contact Sarah Wieck at 970-726-5491 ex-
tension 218 or at swieck@town.fraser.co.us.
In the picture above, Fraser River Beer Co. hosts the “Leaving Planet Earth” sign
until January when it will handed off to another business in Fraser.
P a g e 3 Bi-W e e k l y U p d a t e
Public Works
Street Operations
Street operators have been stocking up on salt sand for the winter season and moving snow in prep-
aration for upcoming snow storms.
Staff finished putting up all of the Zerex Street decorations for the holiday season.
Public works staff oversaw the utilities connection and road cut conducted on upper Wapiti Drive for
new construction. Wapiti Drive will be reopened Friday, November. 15.
Water Utilities
The water utilities crew have been working to develop additional water resources in Fraser to serve
its people. The Town recently brought a new well online in order to stay ahead of the growing supply
needs. The new well allows the Town to produce an additional 65 gallons per minute. The additional
water will accommodate more residents and provide greater security to the current water supply. It is
Fraser’s first new well in quite some time. If growth continues on a similar pace, Fraser expects to
be developing new sources of water regularly moving forward.
Pictured above on the left, public works staff manage snow storage to reduce parking impacts at the Fraser Amtrak Station.
Picture on the right, contractors work to install a new well in Fraser to increase the water supply to service the town’s growing
population.
P a g e 4 Bi-W e e k l y U p d a t e
Please feel free to contact
us with any questions
Town Hall
970-726-5491
A full list of contacts can be found at:
www.frasercolorado.com
Town of Fraser
PO Box 370, Fraser, CO 80442
Did You Know?
The Town of Fraser has a new promotional video advertising local businesses, attractions, and
overall feel for our community. The video clips were taken during this past fall in the Fraser Valley
and focused on capturing the best parts of the community’s unique character. You can check out the
following link to view the video by clicking HERE.
Pictured above is one of our four-legged friends from Byer’s Peak Ranch.
FRASER BOARD OF TRUSTEES
MINUTES
DATE:November 6, 2019
MEETING:Board of Trustees Regular Meeting
PLACE:Fraser Town Hall Board Room
PRESENT
Board:Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy
Miller, Herb Meyring, Katie Soles, Parnell Quinn and Ryan Barwick
Staff:Town Manager Jeff Durbin; Town Clerk, Antoinette McVeigh; Finance
Manager Beth Williams, Utilities Administrator Rytis Raila; Public Works
Director, Russell Pennington; Police Officer
Others:See attached list
Mayor Vandernail called the meeting to order at 7:10 p.m.
1.Rollcall: Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy
Miller, Herb Meyring, Katie Soles, Parnell Quinn and Ryan Barwick
2.Approval of Agenda:
Trustee Soles moved, and Trustee Miller seconded the motion to approve the agenda.
Motion carried: 7-0.
3. Consent Agenda:
a)Minutes October 16, 2019
b)Resolution 2019-11-01 PW Vehicle Purchase
Trustee Quinn moved, and Trustee Barwick seconded the motion to approve the
consent agenda. Motion carried: 7-0.
4. Discussion and Possible Action Regarding:
a)Rocky Mountain Cannabis Letter of Request
Alejandro Perez from Rocky Mountain Cannabis presented to the board.
Trustee Waldow moved, and Trustee Meyring seconded the motion to allow the hours
of operation to remain open until 9pm. Motion carried: 5-2, Nay Miller and Soles.
A public hearing will be held at a future meeting to discuss allowing “cannabis” on the
sign. This will require an amendment to the town code because currently this is not
allowed. The Board asked Perez to provide information and pictures from the other
towns that allow “Cannabis” in the sign, towns where Rocky Mountain Cannabis owns
additional dispensaries.
5.Public Hearing:
Page 2 of 2
a)2020 Budget
Mayor Vandernail opened the Public Hearing regarding the 2020 Budget.
TM Durbin presented the 2020 preliminary budget.
Trustee Soles moved, and Trustee Quinn seconded the motion to continue the Public
Hearing to November 20, 2019. Motion carried: 7-0
6. Open Forum:
a) Business not on the agenda
7.Updates:
Soles: The stop sign at CR 72 in front of the tubing hill is missing. The BOCC will have a
public hearing on Byers Peak Ranch is on Wednesday November 13, 2019.
Waldow: Lights in the median cross walks? The town is still waiting for final acceptance
for the median project from CDOT. Until this is complete no changes can be made.
Miller: NWCOG member needs to be reappointed. The Board agreed to have Trustee
Miller continue with this appointment. Look into Home Rule vs. Statutory.
8.Executive Session Personnel Matter:
Town Manager Evaluation: For discussion of a personnel matter under C.R.S. Section
24-6-402(4)(f)(I) and not involving any specific employees who have requested
discussion of the matter in open session to include TM Durbin.
Trustee Waldow moved, and Trustee Soles seconded the motion to enter the executive
session at 8:26 p.m. Motion carried: 7-0.
Trustee Soles moved, and Trustee Meyring seconded the motion to exit the executive
session at 8:55 p.m. Motion carried: 7-0.
Trustee Barwick moved, and Trustee Waldow seconded the motion to authorize the
Mayor to execute the employee agreement with Jeff Durbin. Motion carried: 7-0.
9.Adjourn:
Trustee Soles moved, and Trustee Quinn seconded the motion to adjourn. Motion
carried: 7-0. Meeting adjourned at 9:00 p.m.
_____________________________
Antoinette McVeigh, Town Clerk