HomeMy Public PortalAbout04) 7B_Camellia Festival Master Agreement First Amendment_2020-10-20_Staff ReportPARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: October 20, 2020
TO: The Honorable City Council
FROM: Bryan Cook, City Manager
By: Adam Matsumoto, Director of Parks and Recreation
SUBJECT: FIRST AMENDMENT TO THE MASTER AGREEMENT WITH TEMPLE
CITY CAMELLIA FESTIVAL
RECOMMENDATION:
It is recommended that the City Council:
1.Review and approve the First Amendment to the Master Agreement (Attachment “A”)
with the Temple City Camellia Festival (TCCF); and
2.Authorize the City Manager to execute the First Amendment with TCCF.
BACKGROUND:
1.On October 20, 2015 the City Council authorized the City Manager to execute a
Master Agreement (Attachment “B”) with the TCCF for a period of 5 years.
2.On September 3, 2020 Camellia Festival Director Dawn Tarin, formally requested in
writing a desire to extend the Master Agreement with the City (Attachment “C”).
ANALYSIS:
The City entered into a Master Agreement with the TCCF on October 20, 2015. The
agreement outlines the responsibilities of the Camellia Festival and City for all activities
in relation to the annual Camellia Festival event. The initial term of the agreement was for
a period of five (5) years with the option to renew for an additional three (3) year term.
Festival Director Dawn Tarin formally requested an extension of the Master Agreement
in writing on September 3, 2020. Ms. Tarin provided additional clarification on September
29, 2020 that it is the desire of the TCCF to renew the agreement for the full three (3)
year term.
AGENDA
ITEM 7.B.
City Council
October 20, 2020
Page 2 of 2
The Master Agreement covers a variety of areas including the following few key items:
• City includes TCCF within its umbrella of general liability coverage;
• TCCF is allowed access and utilization of City facilities;
• City provides in-kind support of equipment and staffing and
• Defines specific roles and responsibilities between TCCF and City.
Over the course of the current Master Agreement, both TCCF and the City have been
able to execute the terms of the agreement without any issues. Due to cooperation
between both organizations, it is recommended that the agreement be extended for an
additional three (3) years with no substantiative changes.
Planning for the 2021 Camellia Festival is ongoing and the modified event will be brought
back to the Council for review at a later date. The Camellia Festival is following the latest
LA County Health Order guidelines as they navigate the planning process.
CITY STRATEGIC GOALS:
The Master Agreement fulfills the City's Strategic Goals of Quality of Life and Good
Governance.
FISCAL IMPACT :
There will not be a financial impact to the City with the approval of the First Amendment to
the Master Agreement.
ATTACHMENTS:
A. First Amendment to Master Agreement Between the City and Temple City Camellia
Festival
B. Master Agreement for Camellia Festival
C. Temple City Camellia Festival Committee Letter – September 3, 2020
FIRST AMENDMENT TO THE MASTER AGREEMENT
BY AND BETWEEN
THE CITY OF TEMPLE CITY, A MUNICIPAL CORPORATION
AND
TEMPLE CITY CAMELLIA FESTIVAL, A 501(C)(4) NON -PROFIT ORGANIZATION
Dated October 20, 2020
ATTACHMENT A
FIRST AMENDMENT TO THE MASTER AGREEMENT
This First Amendment to the Master Agreement (“First Amendment”), which is dated
October 20, 2020, is hereby entered into by and between the CITY OF TEMPLE CITY, a
California charter city (“City”), and TEMPLE CITY CAMELLIA FESTIVAL, a 501(c)(4) non-
profit organization (“Organization”), as follows:
RECITALS
A. City and Organization entered into an agreement for services (“Agreement”) on October
20, 2015. The agreement outlines the responsibilities of the Organization and City for the
planning and implementation of the annual Camellia Festival and related activities.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the
parties do hereby enter into this First Amendment, which modifies and amends the Agreement as
follows:
1. AMENDMENT. Section 1, “Term” shall be extended three (3) years through October
20, 2023.
2. GENERAL PROVISIONS.
2.1 Remainder Unchanged. Except specifically modified and amended in this First
Amendment, the Agreement remain in full force and effect and binding upon the parties.
2.2 Integration. This First Amendment consists of pages 1 to page 3 inclusive, which
constitute the entire understanding and agreement of the parties and supersedes all negotiations
or previous agreements between the parties with respect to all or any part of the transaction
discussed in this First Amendment.
2.3 Effective Date. This First Amendment shall not become effective until the date it has
been formally approved by the City Council and executed by the appropriate authorities of the
City and Contractor.
2.4 Applicable Law. Th e laws of the State of California shall govern the interpretation
and enforcement of this Third Amendment.
2.5 References. All references to the Agreement include all their respective terms and
provisions. All defined terms utilized in this First Amendment have the same meaning as
provided in the Agreement, unless expressly stated to the contrary in this First Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
CITY: THE CITY OF TEMPLE CITY
Bryan Cook, City Manager
ATTEST: APPROVED AS TO FORM:
Peggy Kuo, City Clerk Gregory Murphy, City Attorney
ORGANIZATION:
Temple City Camellia Festival
By: _______________________________
Name: _________________________
Title: __________________________
By: _______________________________
Name: _________________________
Title: __________________________
NOTE: ORGANIZATIONS’S SIGNATURES SHALL BE DULY NOTARIZED,
AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION,
OR OTHER RULES OR REGULATIONS APPLICABLE TO
ORGANIZATION’S NON-PROFIT ENTITY.
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 20 , before me.
Date
Name And Title Of Officer (e.g. "Jane Doe, Notary Public")
personally appeared
Name of Signer(s)
who proved to me on the basis of satisfactory evidence to be the
person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the
entity upon behalf of which the person(s) acted. executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State
of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though this section is optional, completing this information can deter alternation of the document or fraudulent
reattachment of this form to an unintended document.
CAPACITIES) CLAIMED BY SIGNER(S) DESCRIPTION OF ATTACHED DOCUMENT
Signer's Name:
Individual
Corporate Officer
Partner(s)
Title(s) Title or Type of Document
Limited
General
Attorney -In -Fact
Trustee(s)
Guardian/Conservator
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Number Of Pages
Date Of Document
Signer(s) Other Than Named Above
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 20 , before me,
Date
personally appeared
}
}
Name And Title Of Officer (e.g. "Jane Doe, Notary Public')
Name of Signer(s)
who proved to me on the basis of satisfactory evidence to be the
person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by
his/her/their signatures) on the instrument the person(s), or the
entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State
of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
OPTIONAL
Signature of Notary Public
Though this section is optional, completing this information can deter alternation of the document or fraudulent
reattachment of this form to an unintended document.
CAPACITIES) CLAIMED BY SIGNER(S) DESCRIPTION OF ATTACHED DOCUMENT
Signer's Name:
Individual
Corporate Officer
Partner(s)
Title(s) Title or Type of Document
Limited
General
Attorney -In -Fact
Trustee(s)
Guardian/Conservator
Other:
Signer is representing:
Name Of Person(s) Cr Entity(ies)
Number Of Pages
Date Of Document
Signer(s) Other Than Named Above
EXHIBIT 1
Master Agreement by and between
The City of Temple City and Temple City Camellia Festival
(See Attached)
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
ATTACHMENT B
AGREEMENT
1. TERM - This Agreement will become effective upon the date of its full execution
by the Parties' authorized representatives and will continue for an initial five (5)
year term, with a succeeding three (3) year term at City's election, unless
terminated by either party in writing by notice to other party within 90 days of
expiration of term.
2. OBLIGATIONS OF THE ORGANIZATION. The ORGANIZATION agrees to
provide/perform the following:
A. Organization of Camellia Festival
The ORGANIZATION agrees to annually provide and coordinate,
for the benefit of CITY and the Temple City community, a three-day
event that includes a parade and a carnival ("Festival"). The
Festival may be shortened or lengthened upon mutual written
agreement of the Parties.
ii. The ORGANIZATION agrees to also provide and coordinate a
number of related activities, including but not limited to a luncheon,
Festival "royal court" contest and appearances, and meetings for
Festival volunteers and entrants,
iii. The Festival will be held on the last full weekend in February of
each year, subject to change upon mutual written agreement of the
Parties.
iv. Provision and coordination of the Festival shall be deemed to
include the payment of all costs by ORGANIZATION, including, but
not limited to, planning, designing, marketing, and operation of the
Festival. Provision and coordination shall further be deemed to
include all activities not specifically assumed by CITY pursuant to
Section 3 hereof, including but not limited to provision of security,
securing of carnival equipment and a professional and reputable
carnival operator, contracting with food vendors, provision of tables
and chairs, provision of portable toilets and hand wash stations,
and securing equipment and services related to the parade.
v. Provision and coordination of the Festival shall be further deemed
to include the ownership and maintenance of float chassis and the
provision of such chassis to Festival participants.
vi. All labor and materials provided for provision and coordination of
the Festival will be at the sole cost and expense of the
ORGANIZATION. CITY agrees not to interfere or participate in the
fundraising activities ORGANIZATION undertakes to comply with
its obligation to pay for such labor and materials.
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vii. ORGANIZATION must annually obtain all applicable permits and
licenses required to conduct the Festival. This includes obtaining
any and all required CITY permits. The CITY reserves the right to
review each annual application for CITY permits and the discretion
to condition, modify, or deny such permits based on the then -
applicable CITY ordinances and policies.
vill. ORGANIZATION must notify all parties participating in the. Festival
under the permits obtained by ORGANIZATION of any and all CITY
and other permit and license conditions and requirements.
ix. ORGANIZATION must require in all of its contracts with consultants
and vendors providing labor or materials for the Festival third -party
indemnification and insurance in favor of CITY, including the
naming of CITY as an "additional insured" on all referenced
insurance policies. This includes but is not limited to the primary
Festival vendor (carnival vendor) and the contractor providing
security for the Festival.
B. Annual Report of Festival Activities. Prior to May 15th of each year,
ORGANIZATION agrees to provide a comprehensive annual report to
CITY of its activities for the one-year period from April 1 of the previous
calendar year through March 31 of the current calendar year, including but
not limited to:
a financial statement showing ORGANIZATION revenues
(including, but not limited to, donations, fundraising proceeds,
investment earnings, fixed asset gains, etc.) and organization
expenditures (including, but not limited to, labor costs for the
Festival, materials costs for the Festival, costs of permits required
for the Festival, capital expenditures, salaries, etc.);
ii. a list of social/recreational events/activities provided by
ORGANIZATION to the community and/or ORGANIZATION
members during the prior year, whether part of the Festival or not;
Hi. a list of any and all claims, lawsuits, potential claims, potential
lawsuits, threats of claims or threats of lawsuits made to
ORGANIZATION or its members related to ORGANIZATION
activities and a brief description of the nature of each allegation;
iv. a list of the names and titles of all Executive Board Members, their
home telephone numbers/addresses and ORGANIZATION
emergency contact information for the ensuing year;
C. Financial Accounts and Organizational Activities
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ORGANIZATION must keep bank accounts separate from those of
CITY and provide such records of the accounts as are necessary to
satisfy ORGANIZATION's obligations under Subsection 2(B)
hereof.
ii. ORGANIZATION must file with the State of California and the
United States of America all organizational, financial, and tax
documentation required to maintain its 501(c)(4) status and any
additional information or documentation required by law.
ORGANIZATION agrees to pay for and provide to its Festival
Director office equipment and supplies necessary for the
coordination of the Festival and ORGANIZATION's other activities,
to be used by the Festival Director in the City -provided office space
described below,
D. Risk Management Best Management Practices
ORGANIZATION agrees to adhere to any CITY and/or CJPIA
policies and/or directives respecting effective risk management and
liability exposure reduction. CITY will provide ORGANIZATION
with a copy of any such policies and/or directives.
ii. At the behest of CITY, ORGANIZATION shall provide for officers,
agents, employees, contracted agents, independent contractors
and/or volunteers attendance at risk management training or
educational seminars provided by CITY, CJPIA or other CITY
designated providers.
3. OBLIGATIONS OF THE CITY. In consideration of the performance of the
obligations by ORGANIZATION of the provisions contained herein, the CITY
agrees to provide/perform the following:
A. Reservation of City Facilities for the Festival. CITY agrees to reserve all
CITY properties and facilities and coordinate the use of adjacent County
facilities necessary for the Festival for a three-day period over the last full
weekend in February of each year, unless the Parties agree in writing that
the duration of Festival is to be shortened or lengthened or the dates for
the Festival are to be changed. In such circumstance, the CITY agrees to
reserve all CITY properties and facilities and coordinate the use of
adjacent County facilities for such time and dates as the Festival is to be
held, subject to any prior reservations by third parties or the CITY or
County,
B. Participation in the Organization. City Manager or his designee shall
serve as an ex-officio member of ORGANIZATION's Executive Board,
with no voting rights and solely for the purpose of coordinating CITY and
ORGANIZATION activities related to the Festival.
LA 1/4840-4952-5542 v7 4
C. Support of the Festival.
CITY acknowledges the Festival's historic and current importance
to the CITY's residents and businesses and ORGANIZATION's
historic and current role in overseeing and directing the Festival.
The Festival provides a sense of civic pride and a gathering time for
residents to celebrate life in Temple City. It also provides economic
opportunity for commercial businesses and restaurants in and
around the Festival site and parade route. The CITY's non -
monetary contributions to the Festival, as outlined herein, are
provided as recognition of the Festival's role in the life of Temple
City and as a means by which to strengthen the economic and non-
economic opportunities provided by ORGANIZATION's direction,
provision, and coordination of the Festival,
ii. CITY will provide ORGANIZATION's Festival Director office space,
access to CITY's Intranet and internet, access to CITY's copy
machines, and use of one telephone. Such office space shall be
provided in CITY's City Hall unless alternative arrangements for
space in another CITY facility are agreed to in writing by the
Parties.
Hi. CITY staff shall submit to the City Council a request for closure of
such CITY streets and highways as are needed for the Festival or
the Festival's parade.
iv. CITY agrees to provide such CITY personnel or contractors at
CITY's expense, as CITY determines reasonable and necessary,
from time to time, to support ORGANIZATION operating the
Festival.
v. CITY will provide and deliver to the Festival parade site equipment
for the judging and viewing of the parade, including bleachers,
tables, chairs, and barricades. CITY and ORGANIZATION shall
coordinate the amount of such equipment and the timing of its
delivery on an annual basis. If the Parties cannot agree on the
amount of equipment and/or the timing of its delivery, the amount
and delivery time from the previous year's Festival shall be used.
vi. CITY will hang a Festival -related street banner on Las Tunas Drive
at no cost to ORGANIZATION.
vii. CITY will store the float chassis owned and maintained by
ORGANIZATION at its City Yard and will deliver the chassis to
such location(s) as requested by ORGANIZATION for the
preparation of floats.
LA 04840-4952-5542 v7 5
LA H4&lo-4952.5542 v7
viii. CITY will provide space on its CITY website and in its CITY
quarterly publication for advertising and sharing information about
the Festival, which information and advertising shall be supplied by
ORGANIZATION but may be jointly formatted by the Parties to fit
the website and publication.
ix. CITY will include in its annual budget and will provide to each
organization building a float for the Festival parade the sum of Fifty
Dollars ($50.00), to be used for float supplies. The foregoing is
subject to the City Council's annual approval of this expense in the
CITY budget.
x. CITY will utilize its risk management staff to review all certificates of
insurance endorsements provided by ORGANIZATION'S
contractors and vendors to ensure that CITY is properly named as
an additional insured and is properly insured, indemnified, and
defended. At ORGANIZATION's request, CITY staff will perform the
same review on behalf of ORGANIZATION.
D. Festival Sponsorship. In consideration of CITY's support of the Festival,
ORGANIZATION agrees to designate CITY as a sponsor of the Festival
on all marketing and promotional materials for the Festival, including but
not limited to, street banners and the Festival Program.
E. General Liability Coverage. CITY agrees to secure and extend to
ORGANIZATION general liability coverage for bodily injury or property
damage to a third person or organization, in an amount and as provided
for under the Memorandum of Liability Coverage (hereinafter "MOLC")
administered by the CJPIA of which CITY is a member and protected
party. Such coverage will be limited as provided in the MOLC. CITY
agrees to incur any incidental or incremental costs incurred in bringing
general liability coverage for the ORGANIZATION within the MOLC,
F. Provision for Additional Protected Party CITY agrees to Include and
provide verification and certification of coverage for the ORGANIZATION
as an additional protected party. Said verification and certification will be
in an amount as required by the named Additional Protected Party
provided that such amount is within the coverage limitations of the MOLC.
CITY agrees to provide written notification to ORGANIZATION of
proposed termination or cancellation of coverage at least thirty (30) days
prior to the date of termination or cancellation of coverage.
G. Non-Coverage/Express Exclusions. CITY makes no representation and
expressly excludes any obligation to provide any other insurance or
financial assistance, including, but not limited to:
grants or loans for the operation, provision, or coordination of the
Festival, except as the City may subsequently determine in the
6
exercise of its sole discretion are within the public interest to
provide.;
ii. workers compensation coverage;
iii, medical/health benefits, disability benefits and unemployment
insurance for ORGANIZATION officers, agents, employees,
contracted agents, independent contractors or volunteers;
iv. general liability for acts or conduct of ORGANIZATION's officers,
agents, employees, contracted agents, independent contractors or
volunteers that are outside of the scope of their responsibilities as
officers, agents, employees, contracted agents, independent
contractors or volunteers of the ORGANIZATION;
v. officers Errors & Omissions liability coverage;
vi. property loss (including loss due to theft or fire);
vii. all other exclusions as provided in the MOLC, incorporated by
reference herein, as between CITY and CJPIA.
H. Non -Interference. Unless otherwise provided herein, CITY agrees not to
direct, demand, dictate, control, influence, or otherwise interfere with the
conduct and decision -making of ORGANIZATION's activities, efforts,
business dealings, and/or operations. CITY neither desires nor expects to
participate in, or otherwise influence, ORGANIZATION policy, direction,
methodology, business practices and/or organizational structure. The
foregoing shall not be deemed to relieve ORGANIZATION from its duty to
provide an annual reporting to the CITY as set forth in Section 2(B) of this
Agreement.
4, NON -EMPLOYEES OF CITY - All ORGANIZATION officers, agents, employees,
contracted agents, independent contractors or volunteers acting pursuant to the
obligations of this Agreement, will, at all times under this Agreement, remain and
continue to be officers, agents, employees, contracted agents, independent
contractors or volunteers of the ORGANIZATION working for and acting on
behalf of, or for the benefit of, the ORGANIZATION and will, at no time, be
considered or construed to be, officers, agents, employees, contracted agents,
independent contractors or volunteers of CITY.
5. TERMINATION
This Agreement may be terminated by either Party, with or without cause, upon a
minimum 120 days prior written notice to the other Party, Nothing in this
Paragraph limits or relieves any Party from any obligation or liability imposed
upon said Party incurred prior to its termination pursuant to this Paragraph.
LA 114840-4452-5542 v7 7
6. AMENDMENTS
This Agreement may be amended, in whole or in part, at any time, provided that
such amendment(s) is executed in writing and signed by the duly authorized
representative of each Party. Amendments cannot invalidate this Agreement but
may relieve or release either Party from certain obligations contained herein.
7. RELEASE AND WAIVER
ORGANIZATION agrees to waive, release and hold harmless the CITY and its
officials, employees, agents and volunteers from any and all demands, causes of
action, obligations, judgments and/or claims, including costs and/or attorney's
fees, arising out of, or in any way relating to, ORGANIZATION's obligations
under this Agreement.
City shall indemnify, defend, and hold harmless the ORGANIZATION and its
officers, employees, and agents ("Organization indemnitees"), from and agaihst
any and all causes of action, claims, liabilities, obligations, judgments, or
damages, including reasonable legal counsels' fees and costs of litigation
("claims"), arising out of bodily injury or property damage to a third person or
organization, except for such loss or damage arising from the sole negligence or
willful misconduct of the ORGANIZATION. The City will not be liable to
ORGANIZATION for any claims or damages arising from any decision by CJPIA
to deny coverage to ORGANIZATION.
8. THIRD PARTY BENEFICIARIES: ASSIGNMENT
This Agreement will not confer any rights, privileges, benefits and/or
expectancies upon any third party and will only be construed to confer rights,
privileges, benefits and/or expectancies upon the Parties to this Agreement. Any
benefits alleged to be conferred to third parties are purely incidental and not
intended by the Parties to this Agreement. This Agreement may not be assigned
to any third party or successor of the Parties.
9. MERGER - This Agreement represents the entire understandings and
commitments of the Parties and supersedes any and all prior or
contemporaneous agreements by the parties, oral or written.
10. NOTICES/AUTHORIZED REPRESENTATIVES - Notices and/or notifications
required to be made pursuant to this Agreement will be made to the following
designated Authorized Representatives of the Parties:
LA e48'0-4952-5542 v7 8
"ORGANIZATION"
Temple City Camellia Festival
9633 Las Tunas Drive
Temple City, CA 91780
"CITY"
City Manager
City of Temple City
9701 Las Tunas Drive
Temple City, CA 91780
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized representatives:
"ORGANIZATION" "CITY"
Temple City Camellia Festival
Festival Director
/o-; 7-(5
Date
APPROVED,AS TO FORM
LA MM840.4952-5542 v7 9
City of Temple City
City Manager
%-22- f)
Date
ATTEST:
Peggy ENuo, ty Clerk
ATTACHMENT C
Parade (continued)
If the current protocols remain in place in February of 2021, we request support from the
City to route the car parade, which is estimated to be 20-30 cars in length, from the
traditional Las Tunas Drive route, to instead wind throughout the City as choregraphed
with the assistance of City Staff. This would allow for members of the community to
celebrate this Temple City Tradition safely, rather than gathering in large groups along
Las Tunas Drive.
In the event the traditional Las Tunas Drive Parade Route is used, the Committee
requests that the City to provide bleachers from Live Oak Park to be used as grand stand
bleachers along the parade route.
Under any scenario, County of Los Angeles Public Health Orders would be followed.
Parade Luncheon
Dependent on County Health Orders, this could be held at Temple City Park or Live Oak
Park following the Parade.
Royal Court
The 2021 Royal Court will not include Banner Carriers, and therefore reduced in size
from 10 First Graders to 6 First Graders. The Royal Court Play Day Contest and
Coronation will be virtual if necessary, or perhaps a hybrid; again, depending on County
Health Orders.
Float Contests
Borrowing an idea from the Tournament of Roses, the Camellia Festival Committee will
still have a Float Contest. This year, however, they will be small floats (specific
guidelines are still being worked out) but they would be shoe box size or a bit larger. We
are also considering adding categories based on materials such as traditional Camellia
covered (traditional), Lego, or mixed media. In addition, we would break down each
category by age. We have contacted parents and educators, and a need for additional
"non -school" activities that can be worked on individually would be welcome. If allowed
under County Health Orders, these floats would be on display on Parade Day, with
awards handed out at that time.
Customarily, the City contributes $50 to each organization that constructs and enters a
float the
• -I t i 2.__ O.. 2n 1 that.City __ $50 cash
r1Vat in LL1GparaQe.- 11 is TegUe�leil that -for GU21� the City award a fJ V pI1Ze r0
the winner in each Float Category.
Banners
The Committee is making its traditional Banner request. Further discussion closer to the date
would take place to detelrine the specific needs at the time of the Festival.
Authorization for 4 x 30 Street Banner for Temple City Camellia Festival at Temple
City Boulevard & Las Tunas Drive from February 1, 2021 until March 1, 2021,
installation to be completed by City Staff, and waiver of associated fees.
Authorization to hang sponsor banners in Temple City Park from February 1, 2021
until March 1, 2021.
Authorization to hand Camellia Festival flags from Performing Arts Pavilion flag
poles from February 1, 2021 until March 1, 2021.
Authorization to hang Camellia Festival banners on light poles in Temple City Park
from February 1, 2021 until March 1, 2021.
Authorization to place no larger than 4 x 8 banner or sign on either side of the Live
Oak Park Recreation Center from February 1, 2021 until March 1, 2021.
MISCELLANEOUS
Authorization for City staff to assist in publicize the 2021 Camellia Festival on the City's
website and social media profiles.
CITY FACILITIES
When available, and in compliance with Los Angeles County Health Department Orders, the
Camellia Festival Committee requests:
Use of Live Oak Park Community Center and City Hall Community Room for
various events, including but not limited to: meetings, workshops, Royal Court Play
Day and Coronation. We request a waiver of all fees and deposits for use of the City
facilities.
Use of Temple City Park or Live Oak Park activities from Friday, February 26,
2021 at 3:00 pm until 10:00 p.m. Saturday, February 27, 2021.
With the goal of the overarching purpose of the Camellia Festival "to promote the desire in every
child to participate in the affairs of the community," it was our thought this year, to return to our
roots and focus on our Temple City Community. The General Chairman for 2021 and 2022 will
be Kyla Dunn, and it is anticipated that the Grand Marshal will likewise celebrate our hometown.
I look forward to working with the City Council and you, as well as Parks & Recreation Director
Adam Matsumoto and Public Safety Supervisor Bryan Ariizumi to ensure that State, County and
City Orders related to COVID-19 are followed, with the health and safety of our community a
priority.
The Temple City Camellia Festival Committee is grateful for the continued support of our
Official Sponsor, the City of Temple City, and its ongoing support of this Temple City Tradition.
The 77th Camellia Festival will definitely be unique!
Very truly yours,
Dawn E. Tarin
Festival Director
Temple City Camellia Festival
cc. Adam Matsumoto
cc. Bryan Ariizumi
det
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