HomeMy Public PortalAboutMinutes_CCSpecialMeeting_10252017CITY COUNCIL SPECIAL MEETING
OCTOBER 25, 2017 — 6:00 P.M.
IONA COMMUNITY CENTER
PRESENT: Mayor Brad Andersen, Council President Dan vubler, Council Member Rob Geray,
Council Member Dan Garren, Council Member Kathy McNamara, City Clerk Shara Roberts,
Chief of Police Karl Bowcutt, and Public Works Director Zech Prouse.
ABSENT: City Attorney Dale Storer.
VISITORS: Greg Anderson, Jordan Parker, and Susan Gardner.
Discussion of the Water System Improvement Project: Mayor Andersen presented the
Request for Proposals (RFP) document drafted by Engineer Paul Scoresby and Ted Hendricks
with the East-Central Idaho Planning & Development (ECIPDA) and inquired if everyone had an
opportunity to review it for revisions.
Council Member Geray inquired why the document outlined a point system in the engineering
proposal section and a percentage system in the administrative proposal section. Mr. Hendricks
explained it was an error and they would revise the document to outline a point system
throughout the document.
Mr. Hendricks further explained the document was drafted off of the City's Design Professional
Services Resolution No. 2015-01 and there isn't much leeway for revisions. The document also
follows federal and state procurement guidelines which are required to secure Department of
Environmental Quality (DEQ) funding and Army Corps of Engineers grants.
According to the resolution, the Council can establish a committee of at least three members to
review the proposals.
Mr. Hendricks advised Clerk Roberts to not accept any proposals if they are received after 12:00
pm on Friday, November 17th and to mark them as nonresponsive. Once the Clerk receives all
the proposals she will include them in the Council packet electronically the afternoon of Friday,
November 17th to be reviewed in preparation for the Tuesday, November 21 st city council
meeting.
Mayor Andersen entertained a motion. Council President Gubler moved to approve the RFP
document with the exception of the revision of outlining a point system consistently throughout
the document. Council Member Geray seconded the motion. Approval was taken by a roll call
vote:
Council Member Geray: Yes Council Member Gubler: Yes
Council Member Garren: Yes Council Member McNamara: Yes
Mayor Andersen entertained a motion. Council President Gubler moved to appoint the Mayor,
the City Council and Public Works Director Zech Prouse as members of the review committee.
Council Member Geray seconded the motion. Approval was taken by a roll call vote:
1
Council Member Geray: Yes Council Member Gubler: Yes
Council Member Garren: Yes Council Member McNamara: Yes
In closing, Mr. Hendricks explained to the Council when they are going through the review and
selection process of the proposals they are only selecting the entity with which they want to try
to negotiate a contract. If the Council is unable to make negotiations with the first entity they can
move on to their second choice and so forth.
Council President Gubler inquired if Clerk Roberts could include a copy of the map outlining the
water system improvement project on the City's website. Clerk Roberts indicated she would
work with Engineer Paul Scoresby to get the information available on the website.
Meeting adjourned 6:19 p.m.
COUNCIL APPROVED: November 21 st, 2017
ATTEST
Shara Roberts, City Clerk
Brad Andersen, Mayor
2