HomeMy Public PortalAbout7/16/2003City of Greencastle
City Hall
One north Locust Street
P.O. Box 607
Greencastle, Indiana 46135
Pamela S. Jones
Clerk- Treasurer
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
WEDNESDAY, JULY 16, 2003 4:00 P.M.
CITY HALL
The Greencastle Board of Works met in Regular Session Wednesday, July 16, 2003, 4:00
p.m. at City Hall. Mayor Michael called the meeting to Order at 4:05 p.m. On the Roll
Call, the following were found to be present: Sue Murray and George Murphey.
Sue Murray amended the minutes from June 23, 2003 Executive Session as follows: in
the first paragraph: Also present during the course of the meeting were:.....
Motion to approve minutes for June 23, 2003, Executive Session, with amendment; June
25, 2003, Executive Session and July 2, 2003, Special Session, was made by Sue Murray,
seconded by George Murphey. Vote was unanimous.
Mayor Michael made the recommendation/motion to hire Brandon Funk for the
Firefighting position contingent upon PERF approval, seconded by George. Vote was
• unanimous.
Mayor Michael stated the 2003 Asphalt Contract was awarded last month contingent
upon Council approving an additional appropriation. Mayor Michael stated the Council
approved the additional appropriation and asked to issue the Notice to Proceed with an
extended date for substantial completion August 29, 2003 and completion September 15,
2003. CT Jones stated that the Department of Local Government Finance has fifteen
days to approve the additional and will only offer verbal approval at this time. Motion to
authorize Mayor Michael to sign agreement once approved by DLGF and dates on
contract are changed was made by Sue Murray, seconded by George Murphey. Vote was
unanimous.
The contract with Earth Tech for the Eastside Waterworks Project was not ready for this
meeting.
Water Superintendent Dale submitted a contract from Castle Builders for electrical work
at the Water Works facility in the amount of $34,964.00. Sue Murray asked wherein
the budget this was going to be paid from. Superintendent Dale stated he was going to
pay this out of the bond proceeds. Attorney Robertson - Hardwick stated she has not even
seen the contract and stated that three quotes will be needed. Motion to table made by
Sue Murray, seconded by George Murphey. Vote was unanimous.
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c o n t r a c t o r d e c i d e d n o t t o b i d o n t h i s p r o j e c t . A t t o r n e y R o b e r t s o n - H a r d w i c k s t a t e d w e
n e e d e d t h r e e q u o t e s f o r t h i s p r o j e c t a l s o .
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H a r d w i c k s t a t e d s h e i s o k w i t h t h e c h a n g e s t h a t h a v e b e e n m a d e . S u e M u r r a y q u e s t i o n e d
r e p r i m a n d o n p a g e 5 1 s t a t i n g a r e p r i m a n d c a n b e i s s u e d f o r u p t o f i v e d a y s i s t h i s e i g h t
h o u r s o r t e n h o u r s ? C h i e f H e n d r i c h s t a t e d i t i s a t y p i c a l w o r k i n g d a y i f t h e y w o r k e i g h t
h o u r s f i v e d a y s w o u l d b e f i v e , e i g h t h o u r d a y s ; i f t h e y w o r k t e n h o u r s i t w o u l d b e f o u r ,
t e n h o u r d a y s .
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s e c o n d e d b y G e o r g e M u r p h e y . V o t e w a s u n a n i m o u s . C h i e f H e n d r i c h s t a t e d t h e
d o c u m e n t w i l l b e a v a i l a b l e w i t h i n t h i r t y d a y s .
T h e r e w a s n o P o l i c e P e r s o n n e l t o b e d i s c u s s e d a t t h i s t i m e .
C h i e f H e n d r i c h s t a t e d R u s s e l l v i l l e P o l i c e D e p a r t m e n t h a s c o n t a c t e d h i m i n r e g a r d t o t h e
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a v a i l a b l e . S u e M u r r a y m a d e t h e m o t i o n t o p r o c e e d w i t h a R e s o l u t i o n t h r o u g h t h e
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b y G e o r g e M u r p h e y . V o t e w a s u n a n i m o u s .
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u n d e r g r o u n d s t o r a g e t a n k s f o r t h e W a s t e w a t e r T r e a t m e n t P l a n t . T h e l u m p s u m a m o u n t i s
$ 5 , 9 2 0 . 0 0 ( F i v e T h o u s a n d N i n e H u n d r e d T w e n t y D o l l a r s ) . A t t o r n e y R o b e r t s o n s t a t e d
t h e t e r m s a n d a g r e e m e n t s n e e d t o b e c h a n g e d . S u e M u r r a y m a d e t h e m o t i o n t o a u t h o r i z e
t h e M a y o r t o s i g n t h i s c o n t r a c t a f t e r A t t o r n e y R o b e r t s o n a p p r o v e s o f t h e l a n g u a g e ,
s e c o n d e d b y G e o r g e M u r p h e y . V o t e w a s u n a n i m o u s . E n g i n e e r M o r r o w s t a t e d t h i s w i l l
b e p a i d o u t o f t h e E n g i n e e r i n g b u d g e t l i n e f o r c o n t r a c t u a l e n g i n e e r i n g s e r v i c e s .
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S u p e r i n t e n d e n t M i k e N e e s e s t a t e d t h i s w i l l c o v e r t h e p l a n t a n d g e n e r a t o r . S u p e r i n t e n d e n t
N e e s e a l s o s t a t e d h e w o u l d l i k e s t a r t a n d e n d d a t e s f o r a t h r e e ( 3 ) y e a r p e r i o d . A t t o r n e y
R o b e r t s o n s t a t e d t h e t e r m s a n d a g r e e m e n t n e e d t o b e m o d i f i e d . G e o r g e M u r p h e y m a d e
t h e m o t i o n t o a u t h o r i z e t h e M a y o r t o s i g n t h i s a g r e e m e n t o n c e t h e C i t y A t t o r n e y i s
s a t i s f i e d w i t h t h e l a n g u a g e , s e c o n d e d b y S u e M u r r a y . V o t e w a s u n a n i m o u s .
E n g i n e e r M o r r o w s t a t e d t h e I & 1 P o l i c y w e n t i n t o e f f e c t J u l y 1 , 2 0 0 3 a n d s i n c e t h a t t i m e
h e a n d M a y o r M i c h a e l h a v e a l l o w e d a t w e n t y ( 2 0 ) t o t h i r t y ( 3 0 ) d a y e x t e n s i o n f o r
h o m e o w n e r s t o c o m p l y . M a y o r M i c h a e l s t a t e d i t w a s a n e x e c u t i v e d e c i s i o n t o g r a n t t h e
t w e n t y d a y g r a c e p e r i o d , s h e d o e s n o t w a n t a f o r m a l p o l i c y , b u t t h i s a l l o w s h o m e o w n e r s
a l i t t l e e x t r a t i m e t o g e t t h i s d o n e . G e o r g e M u r p h e y s u g g e s t e d n o t i f y i n g h o m e o w n e r s
w h e n w a t e r i s s h u t o f f i t w o n ' t b e t u r n e d b a c k o n u n t i l t h e I & I i n s p e c t i o n i s c o m p l e t e .
S u e M u r r a y s t a t e d t h e r e a r e m a n y i s s u e s t o b e c l e a r e d u p a n d i t w i l l b e h a r d t o k n o w t h e
i m p a c t . W e w i l l n e e d t o a n a l y z e t h i s o n a r e g u l a r b a s i s .
"
Utility Deposits were the next item to be discussed. CT Jones stated that our current
policy has three different deposits: Water, Sewer and Trash. These deposit can only be
applied to the appropriate bill, i.e.: water to water, sewer to sewer and trash to trash, if
there is a remaining balance in any of these it cannot be applied to the other utility. After
some discussion, George Murphey made the motion to table this recommendation,
seconded by Sue Murray. Vote was unanimous.
•
Motion to approve Water claims in the amount of $68,461.92, was made by Sue Murray,
seconded by George Murphey. Vote was unanimous.
Motion to approve Wastewater claims in the amount of $38,922.29, was made by George
Murphey, seconded by Sue Murray. Vote was unanimous.
Mayor Michael stated Sprint has requested leaving their equipment on the water tower an
additional two weeks. George Murphey stated we have given them enough time; we are
not postponing the demolition of the water tower any longer.
Motion to adjourn made by George Murphey, seconded by Sue Murray. Vote was
unanimous.
ATTE T:
C
Pamela S. Jones, Cl r asurer
L'C .
Nancy A. Mic el, Mayor
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